Agenda Item
City Council
Item #: 3.15. 2/14/2023 File #: 23-0054
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
First Amendment to Contract with American Asphalt South, Inc.; and Final Acceptance of Bid No. 21-
22.35, Annual Slurry Seal at Various Locations, and authorization to file Notice of Completion.
2. SUMMARY
The City of Orange has entered into a contract with American Asphalt South Inc. for the Annual Slurry Seal at Various Locations project. Additional locations have been added at the agreed bid unit prices in the amount of $51,848.60. The work has been completed to the satisfaction of the Public Works Department.
3. RECOMMENDED ACTION
1. Approve the First Amendment to Contract in the amount of $51,848.60 with American Asphalt South Inc, for additional work; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Accept Annual Slurry Seal at Various Locations Project (SP-4211) as complete, and authorize staff to file Notice of Completion with the County Recorder.
4. FISCAL IMPACT
The total expenditure for this project is $618,305.60 and will be funded in Pavement Management Program (13120) through:
Road Maintenance Rehabilitation Account (274) $472,884.60 Measure M2 (263) 145,421.00 Total
$618,305.60
5. STRATEGIC PLAN GOALS
Goal 1. Provide for a safe community. b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service b: Provide facilities and service to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The City Council awarded the Annual Slurry Seal at Various Locations Project on June 14, 2022, to American Asphalt South, Inc. The scope of work consists of applying a slurry seal at various City of Orange Printed on 2/8/2023Page 1 of 2
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Item #: 3.15. 2/14/2023 File #: 23-0054
American Asphalt South, Inc. The scope of work consists of applying a slurry seal at various pavement locations throughout the City. The rehabilitated pavement will have a longer service life and will provide a safe and smooth ride for the public.
Additional work was added to the project to repair damage caused by a CR&R vehicle that had a significant hydraulic fluid leak on various residential streets. During construction, additional locations were identified and added to this contract at the agreed bid unit prices. The City is working with CR&R to obtain reimbursement for the cost of those repairs, in the amount of $145,266.
The work has been completed to the satisfaction of the Public Works Department. Staff is recommending that the City Council approves First Amendment to Contract in the amount of $51,848.60.
The original awarded contract amount for American Asphalt South, Inc. was $514,961. The First Amendment to Contract represent a 20.1% increase from the original awarded contract amount bringing the total awarded contract amount to $618,305.60.
7. ATTACHMENTS
· First Amendment to Contract
· Notice of Completion and Acceptance
City of Orange Printed on 2/8/2023Page 2 of 2
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