Agenda Item
City Council
Item #: 3.21. 2/14/2023 File #: 23-0076
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Susan Galvan, Assistant City Manager
1. SUBJECT
Authorize increase to blanket purchase order for cabling documentation and cleanup services in the amount of $20,000 for an overall purchase order total of $80,000 from Mark IV Communications, Inc. as a sole source vendor.
2. SUMMARY
The Information Technology Department is seeking authorization to increase a blanket purchase order for cabling documentation and cleanup services in the amount of $20,000 for an overall purchase order total of $80,000.
3. RECOMMENDED ACTION
Authorize increase to blanket purchase order for cabling documentation and cleanup services from Mark IV Communications, Inc. in the amount of $20,000 for an overall purchase order total of $80,000.
4. FISCAL IMPACT
The total expenditure for the increase to the blanket purchase order is $20,000 and will be funded in IT System Improvements (20281) through Computer Replacement (790).
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.
6. DISCUSSION AND BACKGROUND
On March 3, 2021, City Council approved a blanket purchase order (113963) for copper cabling documentation and cleanup services, in the amount of $60,000 with Mark IV Communications, Inc.
The work identified in the staff report included Public Works, Fleet, Warehouse, Police, Water, and the Civic Center. Cleanup efforts have been completed for Public Works, Fleet, Warehouse, and Police; however, the Water Plant and select areas within the Civic Center campus remain to be completed at a quoted estimate of $12,341. Because the quote is a time and materials estimate, the Information Technology Department requests authorization to increase the blanket purchase order by $20,000 for an overall purchase order total of $80,000 in FY23.
Orange Municipal Code Section 3.08.290 provides for a waiver of competitive bidding procedures for materials, supplies, equipment, and public projects based upon specified grounds. In this case, the IT City of Orange Printed on 2/8/2023Page 1 of 2
powered by Legistar™
Item #: 3.21. 2/14/2023 File #: 23-0076
materials, supplies, equipment, and public projects based upon specified grounds. In this case, the IT Department, in conjunction with the approval of the City Manager, asserts a sole source vendor is required because, although other vendors can supply the requested service at a comparable price, only one vendor is able to supply the services which can be provided within a short time, for a cost and under the terms and conditions, that reasonably meet the needs of the City.
Mark IV has provided cabling service in the past several years. They are very familiar with the City’s existing infrastructure, which will limit the chance of disruption. Their work quality and attention to detail has consistently met the IT Department’s expectations. For this work documentation and cleanup effort, attention to detail and a high level of quality is required. The IT Department recommends Mark IV services for this work effort.
7. ATTACHMENTS
· Quotation from Mark IV Communications, Inc.
City of Orange Printed on 2/8/2023Page 2 of 2
powered by Legistar™