Agenda Item
City Council
Item #: 3.22. 2/14/2023 File #: 23-0095
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize the purchase of two vehicles for various departments using a Cooperative Purchasing Agreement.
2. SUMMARY
Purchase and equip vehicles and equipment from National Auto Fleet Group for various departments.
City Council has previously approved the Cooperative Purchasing Agreement as a vehicle and equipment procurement standard.
3. RECOMMENDED ACTION
1. Approve the purchase of two vehicles from National Auto Fleet Group for $103,000.
2. Approve the purchase of safety equipment and supplies needed to equip the Chevrolet Tahoe from various lowest qualified vendors for $28,000.
4. FISCAL IMPACT
The total expenditure for this purchase is $131,000 and will be funded through the Vehicle Replacement Fund (720).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly
6. DISCUSSION AND BACKGROUND
The City Council has previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a standard for vehicle and equipment procurement. This purchase is a continuation of that policy.
Sourcewell contracts are nationally solicited, competitively bid, and awarded. National Auto Fleet was awarded contract No. 120716-NAF for Cars, Trucks, Vans, SUVs, and Other Vehicles. Through Sourcewell’scontract with National Auto Fleet Group, pricing discounts range from 1% to 26% across 15 manufacturers depending on the model. The average discount for this purchase is 7% for a combined savings of $5,711. The two vehicles that will be purchased will cost $103,000, and their City of Orange Printed on 2/8/2023Page 1 of 2
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Item #: 3.22. 2/14/2023 File #: 23-0095
combined savings of $5,711. The two vehicles that will be purchased will cost $103,000, and their descriptions are below.
Once ordered, the vehicles will take a few months to build and equip with communications and other safety equipment using several lowest qualified vendors, for a total not to exceed $28,000.
7. ATTACHMENTS
· CPA bids are available for review in the Purchasing Division City of Orange Printed on 2/8/2023Page 2 of 2
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