Agenda Item
City Council
Item #: 3.11. 4/11/2023 File #: 23-0213
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to R.J. Noble Company for Annual Pavement Maintenance at Various Locations, FY 2022-2023 (Bid No. 22.23.27); and finding of CEQA exemption.
2. SUMMARY
Bids for the Annual Pavement Maintenance at Various Locations, Fiscal Year 2022-2023, (SP-4228) were received and opened on March 16, 2023. Three bidders responded to the notice inviting bids.
The apparent low bidder is R.J. Noble Company of Orange, California in the amount of $5,641,615.
3. RECOMMENDED ACTION
Approve contract with R.J. Noble Company in the total amount of $5,641,615 for Annual Pavement Maintenance at Various Locations, Fiscal Year 2022-2023; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $5,641,615 and will be funded in Pavement Management Program (13120) through:
Measure M2 (263) $ 1,491,270
RMRA Road Maint Rehab (274) 3,235,000
Capital Projects (500) 915,345
Total: $ 5,641,615
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Annual Pavement Maintenance at Various Locations, Fiscal Year 2022-2023 is part of our Pavement Management Program FY23 (13120) activities and is designed to prolong the pavement life of city streets.
This asphalt concrete overlay project will rehabilitate approximately eight arterial streets and 42 City of Orange Printed on 4/5/2023Page 1 of 2
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Item #: 3.11. 4/11/2023 File #: 23-0213
This asphalt concrete overlay project will rehabilitate approximately eight arterial streets and 42 residential streets throughout the City. The streets selected for maintenance are in accordance with our Pavement Management Plan, and generally fall into the “poor to fair” category. These streets require work at this time to prevent total pavement failure, which will save the cost of complete reconstruction at much higher future costs.
The City Council previously approved advertisement for bids on February 14, 2023. The bid solicitation was advertised on February 23, 2023 for a period of three weeks and bids were opened on March 16, 2023. Three bids were received as follows:
1. R. J. Noble Company, Orange $5,641,615
2. Palp Inc.,dba Excel Paving Co, Long Beach $5,789,926
3. All American Asphalt, Corona $6,048,669
The low bid is about 30.5% higher than the Engineer’sEstimate of $3,922,535. This represents a considerable increase in construction and material cost from last year, and as such, if the City’s project budget is not increased in the future, we will likely see a corresponding 30% reduction in our ability to perform needed street maintenance. Staff checked the references and qualifications for R.
J. Noble Company and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that R. J. Noble Company be awarded the contract in the amount of $5,641,615 for Annual Pavement Maintenance at Various Locations, Fiscal Year 2022-2023.
Construction is scheduled to begin in May 2023 and is expected to be completed by December 2023.
7. ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1 (c). The CEQA Notice of Exemption has been filed with the County Recorder’s Office.
8. ATTACHMENTS
· Bid Abstract
· Contract with R.J. Noble Company
· Location Maps
City of Orange Printed on 4/5/2023Page 2 of 2
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