Agenda Item
City Council
Item #: 3.7. 5/9/2023 File #: 23-0291
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director
1. SUBJECT
Authorize continued rental services for a mobile laundry facility with Mobile Concepts, Inc. dba U.S.
Mobile Kitchens for the 517 W. Struck Transition Plan.
2. SUMMARY
Request for City Council to authorize an increase of $56,569 to an existing purchase order with Mobile Concepts, Inc. dba U.S. Mobile Kitchens bringing the total purchase order amount to $163,958.
3. RECOMMENDED ACTION
Approve an increase of $56,569 to a blanket purchase order with Mobile Concepts, Inc. dba U.S.
Mobile Kitchens for core service facility rentals, for a total of $163,958.
4. FISCAL IMPACT
The total expenditure for this purchase order is $163,958 and will be funded through:
Community Development Block Grant (310) $126,676.50
General Fund (100) 37,281.50
Total $163,958.00
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
6. DISCUSSION AND BACKGROUND
In preparation of Mary’sKitchen vacating the property located at 517 W. Struck, the City developed and implemented a plan to provide services for one year for its unhoused community. In collaboration with local nonprofit organizations, specifically The HUB OC and Abound Food Care, food services, mail pick-up, showers, restroom facilities, and laundry services have been provided on site.
In June 2022, the City Council approved a purchase order (PO) in the amount of $83,000 with Mobile Concepts, Inc. dba U.S. Mobile Kitchens (U.S. Mobile Kitchens) to rent a laundry trailer to provide laundry services. At the time of approval, the City was offering all services on Struck Avenue and not on the 517 W. Struck property. Additionally, the original PO amount was approved based on a City of Orange Printed on 5/4/2023Page 1 of 2
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Item #: 3.7. 5/9/2023 File #: 23-0291
on the 517 W. Struck property. Additionally, the original PO amount was approved based on a monthly billing cycle.
When planning to move off the street and onto the 517 W. Struck location, staff worked with U.S.
Mobile Kitchens to secure a mobile kitchen rental for food services. However, this option proved to be an inadequate solution to the food requirements as site preparation began and the City faced unforeseen conditions. Therefore, staff canceled the kitchen rental and incurred cancellation costs of $8,189. In December 2022, the City Manager approved a change order to cover the cancellation fee, bringing the PO total to $91,189. In March 2023, the City Council approved an additional $16,200 to the existing PO, bringing the total blanket PO amount to $107,389, providing funding for the rental through May 22, 2023.
Staff is working to modify the existing property at 517 W. Struck to include on-site laundry units.
While the modifications are being made to the property, the laundry trailer rental will remain in place to ensure continued services. It is anticipated the modifications to the site should be complete by early fall. Staff is requesting that the City Council approve an additional $56,569 to the existing PO, bringing the total blanket PO amount to $163,958, which will provide funding for expenses through November 2023 (should the rental trailers be needed). Should the Community Development Block Grant funding be exhausted, General Fund will be used; however, should any funding separate from the General Fund become available, including funding for reimbursement, staff will return to the City Council with a recommendation to use an alternate funding source.
7. ATTACHMENTS
· None
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