Agenda Item
City Council
Item #: 3.7. 5/23/2023 File #: 23-0308
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Palp, Inc. dba Excel Paving Company for the Taft Ave. & Lewis St. Water Quality Storm Drain Improvement Project, Bid No. 22-23.29; and finding of CEQA exemption.
2. SUMMARY
Bids for the Taft Ave. & Lewis St. Water Quality Storm Drain Improvement project (D-180) were received and opened on April 27, 2023. Two bidders responded to the notice inviting bids. The apparent low bidder is Palp, Inc. dba Excel Paving Company of Long Beach, California in the amount of $529,370.
3. RECOMMENDED ACTION
1. Approve contract with Palp, Inc. dba Excel Paving Company in the total amount of $582,307, representing an original amount of $529,370 plus a 10% contingency of $52,937, for Taft Ave. & Lewis St. Water Quality Storm Drain Improvement; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Authorize the transfer of $110,000 from 220.5011.56340.30166 Cambridge St Infrastructure Improvement to expenditure account number 220.5011.56340.30215 Sanitation and Sewer - Taft Ave. & Lewis St. Water Quality Storm Drain Improvement.
4. FISCAL IMPACT
The total expenditure for this project is $582,307 and will be funded in “Taft Avenue & Lewis Street Water Quality Storm Drain Improvement Project” (30215) through:
Sanitation and Sewer (220) $182,307
Reimbursable Capital Projects (550) 400,000
Total: $582,307
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
City of Orange Printed on 5/18/2023Page 1 of 2
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Item #: 3.7. 5/23/2023 File #: 23-0308
The City Council previously approved advertisement of bids for Taft Ave. & Lewis St. Water Quality Storm Drain Improvement Project on February 14, 2023. The primary funding for this project is from the Environmental Cleanup Tier 1 Grant Program managed by the Orange County Transit Authority (OCTA). Bid solicitation 22-23.29 was advertised on April 6, 2023 for a period of three weeks and bids were opened on April 27, 2023. Two bids were received as follows:
1. Palp Inc., dba Excel Paving Co, Long Beach $529,370
2. TE Roberts Inc., Irvine $785,137
The low bid is about 15.6% higher than the Engineer’s Estimate of $458,000. Staff checked the references and qualifications for Palp, Inc. dba Excel Paving Company and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Palp, Inc. dba Excel Paving Company be awarded the contract in the amount of $582,307, representing an original amount of $529,370 plus a 10% contingency of $52,937, for Taft Ave. & Lewis St. Water Quality Storm Drain Improvement project.
This project will provide storm drain water quality improvements on various streets in the City of Orange. On Taft Avenue near the Taft Avenue/O’DonnellWay intersection, a Debris Separating Baffle Box (DSBB) will be installed. This unit will capture trash, debris and other gross pollutants via trash screens, sediment chambers, and the use of an oil skimmer and hydrocarbon boom filters. On Taft Avenue and Lewis Street, connector pipe screen (CPS) units will be installed. These units will be installed in existing catch basins and will capture trash, debris, and other pollutants.
Construction is scheduled to begin in July 2023 and is expected to be completed by November 2023.
7. ENVIRONMENTAL REVIEW
Categorical Exemption: The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301 (Class 1 (c)) because the project involves installation of storm water treatment features to the existing storm drain system and does not increase system capacity or otherwise expand the existing use. No public review is required. The Notice of Exemption has been filed with the County Recorder’s Office.
8. ATTACHMENTS
· Bid Abstract
· Location Map
· Contract with Palp, Inc. dba Excel Paving Company
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