Tom Kisela
City Manager
Mary Binning
City Attorney
Pamela Coleman
City Clerk
DAN SLATER
Mayor
ARIANNA BARRIOS
Mayor pro tem, District 1
JON DUMITRU
Councilmember, District 2
KATHY TAVOULARIS
Councilmember, District 3
DENIS BILODEAU
Councilmember, District 4
ANA GUTIERREZ
Councilmember, District 5
JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
June 13, 2023
5:00 PM Closed Session
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.
Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www .cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.
Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U -verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.
Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council ’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name and address, and identifying the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments ” section at the beginning of the Regular Session. No action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior. (Continued on page 2)
City Council Agenda June 13, 2023
2) Written Public Comments via email or eComment
Members of the public can submit their written comments electronically for City Council consideration by emailing them to CCpubliccomment@cityoforange .org with the subject line “Public Comment Item # (insert the item number relevant to the comment )” or “Public Comment Non -agenda Item” for general public comments. The public can also submit written comments on the City ’s eComment page. Please visit the City’s website at www .cityoforange.org, click Current City Council Agenda, then click the eComment link for this meeting. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council and posted on the City’s website.
3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.
In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.
Please contact the City Clerk’s Office at (714) 744-5500 with any questions.
ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.
REMINDER: Please silence all electronic devices while City Council is in session.
City Council Agenda June 13, 2023
5:00 PM CLOSED SESSION
1. CALL TO ORDER
1.1 ROLL CALL
2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.
3. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
City Negotiator: Tom Kisela, City Manager
Employee Organization: Top Management, Orange Fire Management Association
4. CLOSED SESSION REPORT
5. ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session in the Council Chamber.
City Council Agenda June 13, 2023
6:00 PM REGULAR SESSION
1. OPENING/CALL TO ORDER
1.1 INVOCATION
Pastor Pete Shambrook, Orange Police Department Chaplain
1.2 PLEDGE OF ALLEGIANCE
Councilmember Kathy Tavoularis
1.3 ROLL CALL
1.4 PRESENTATIONS/ANNOUNCEMENTS
1.5 REPORT ON CLOSED SESSION ACTIONS
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker.
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.
3.1. Waive reading in full of all ordinances on the Agenda.
Approve.
Recommended Action:
Staff ReportAttachments:
3.2. Confirmation of warrant registers dated May 4, 11, 18, and 25, 2023.
Approve as presented.
Recommended Action:
City Council Agenda June 13, 2023
Staff Report
May 4, 2023 Warrant Register
May 11, 2023 Warrant Register
May 18, 2023 Warrant Register
May 25, 2023 Warrant Register
Attachments:
3.3. Approval of minutes of the City of Orange City Council Regular Meeting held on May 23, 2023.
Approve minutes as presented.
Recommended Action:
Staff Report
May 23, 2023, Regular Meeting minutes
Attachments:
3.4. Agreement with NexTech Systems, Inc. for as -needed sole source procurement and technical support of Carmanah Technologies Corporation rectangular rapid-flashing beacons and related electrical devices.
Approve the agreement with NexTech Systems, Inc. in the amount of $ 100,000 for as-needed procurement and technical support of rectangular rapid -flashing beacons and related electrical devices; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Agreement with NexTech Systems, Inc.
Attachments:
3.5. Agreement with TriTech Software Systems dba Central Square for software upgrades and maintenance of the Police Department ’s Computer Aided Dispatch and Records Management System.
Approve the agreement with TriTech Software Systems in the amount of $ 124,608.40 for software upgrades and maintenance; and authorize the Mayor and the City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Agreement with TriTech
Attachments:
3.6. Agreement with Sunrise Multi -Specialist Medical Center for occupational medical evaluations for Fiscal Year 2022-2023 and Fiscal Year 2023-2024.
Approve the fifteen -month agreement with Sunrise Multi -Specialist Medical Center in an amount not to exceed $ 60,000 for occupational medical evaluations; and authorize the Mayor and the City Clerk to execute on behalf of the City.
Recommended Action:
City Council Agenda June 13, 2023
Staff Report
Professional Services Agreement
Attachments:
3.7. First Amendment to Agreement with Chattel, Inc ., Historic Preservation Consultants to provide historic consultant services for the repair and conservation of The Plaza fountain and Community Development Department contract staff services.
Approve the first amendment to the agreement with Chattel Inc ., Historic Preservation Consultants in the amount of $ 45,000 for reconstruction and conservation of the Plaza Park fountain and contract staff services; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
First Amendment to Agreement with Chattel, Inc.
Attachments:
3.8. First Amendment to the Agreement with Allelous, Inc. (dba The HUB OC ), for the administration of After School Community Recreation Program Services for youth in Orange.
Approve the First Amendment to the Agreement with Allelous, Inc. (dba The HUB OC ) in the amount of $ 40,000; and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City.
Recommended Action:
Staff Report
First Amendment to the Agreement with Allelous, Inc
Attachments:
3.9. First Amendment to Agreement with Fortel Traffic, Inc. for as -needed procurement, installation, and maintenance of speed radar feedback signs and related electrical devices.
Approve the amendment to agreement with Fortel Traffic, Inc. in the amount of $100,000 for as -needed procurement, installation, and maintenance of speed radar feedback signs and related electrical devices and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
First Amendment to Agreement with Fortel Traffic, Inc.
Attachments:
City Council Agenda June 13, 2023
3.10. Termination of Reciprocal Easement Agreement between 1201 and 1249 E.
Katella Avenue.
Approve the Termination of Reciprocal Easement Agreement between Citizens Business Bank and the City of Orange; and authorize the Mayor to execute on behalf of the City.
Recommended Action:
Staff Report
Termination of Reciprocal Easement Agreement
Attachments:
3.11. Appropriation of $ 246,440 in polychlorinated biphenyl (PCB) Total Maximum Daily Load (TMDL) settlement funding to be used for restitution and future costs associated with the TMDL regulatory compliance program.
1. Accept into the City ’s revenue budget $246,440 in settlement funds from PCB Settlement Fund-PCB TMDL fund into revenue account number 220.5024.48210.20532, Sewer - Water Quality TMDL Settlement.
2. Authorize the appropriation of $246,440 into expenditure account number 220.5024.56340.20532, Sewer - CIP- Water Quality TMDL Settlement.
Recommended Action:
Staff Report
Cooperative Agreement
Attachments:
3.12. Appropriation of $ 113,821.88 in State of California Office of Emergency Services funding received.
1. Accept into the City ’s revenue budget $113,821.88 in strike team reimbursement funds from the California Office of Emergency Services (Cal-OES), into account numbers for Cal-OES reimbursements as specified in Section 6 of the staff report.
2. Authorize the appropriation of $99,915.62 into the expenditure account numbers for Overtime-Safety as specified in Section 6 of the staff report.
3. Authorize the appropriation of $5,501.57 into the expenditure account numbers for Strike Team Expenditures as specified in Section 6 of the staff report.
4. Authorize the appropriation of $8,404.69 into the expenditure account numbers for Motor Vehicle Replacement as specified in Section 6 of the staff report.
Recommended Action:
Staff ReportAttachments:
3.13. Appropriation of $ 54,542 in revenue from the Community Partnership Program, Community Garden lease and deposit fees, user group maintenance fees, and the Military Banner program.
1. Accept into the City ’s revenue budget $54,840 in community partnership donations, Community Garden revenue, user group maintenance fees, and Military Banner Recommended Action:
City Council Agenda June 13, 2023
revenue into the following accounts, all in the General Fund (100):
$10,000 100.7015.48390.20530 Donations-2023 Special Events Season $3,725 100.7001.44210.20227 Garden Plots
$40,995 100.7022.42480.00000 User Group Maintenance Fees $120 100.7001.48390.20054 Military Banner Program
2. Authorize the appropriation of $54,542 in the following expenditure accounts, all in the General Fund (100):
$10,000 100.7015.48390.20530 Donations-2023 Special Events Season $3,427 100.7001.44210.20227 Garden Plots
$40,995 100.7022.42480.00000 User Group Maintenance Fees $120 100.7001.48390.20054 Military Banner Program
Staff ReportAttachments:
3.14. Appropriation of $ 16,060 in State of California Office of Emergency Services funding received.
1. Accept into the City ’s revenue budget $16,060 in designated funding from the State of California Office of Emergency Services, into revenue account number 100.4031.48218.40321, CalOES - Medical Examinations.
2. Authorize the appropriation of $16,060 into expenditure account number 100.4031.51640.00000, Contractual Services - Medical.
Recommended Action:
Staff ReportAttachments:
3.15. Approval of plans and specifications for Santiago Canyon Road (Newport Boulevard to Jamboree Road) Street Rehabilitation Project; authorization to advertise for bids; and finding of CEQA exemption.
Approve plans and specifications and authorize advertising for Bid No. 22-23.16 (SP-4201).
Recommended Action:
Staff Report
Location Map
Attachments:
3.16. Claims for Damages.
Deny the following claims and refer to City Attorney and Claims Adjuster:
1. Zachary and Paula Larsen
2. AAA a/s/o Rally Velasco
3. Nasrin Noori
4. Melbi Perez
5. Maria J. Antu
6. Karen Abbott
Recommended Action:
City Council Agenda June 13, 2023
7. Shauna Johnson
8. Luis Hernandez-Morales
9. Isabel (Green) Lancaster
10. Brian Galliher
11. Dena Nguyen
12. Ruben Orgaz
13. Angelette R. Joseph
Staff ReportAttachments:
3.17. Award of Contract to Diversified Thermal Services, LLC for the Main Library HVAC Replacement Project; Bid No. 22-23.34.
1. Waive minor public works bidding irregularity in the bid proposal received by Diversified Thermal Services, LLC.
2. Approve contract with Diversified Thermal Services, LLC in the total amount of $658,670, representing an original amount of $598,791 plus a 10% contingency of $59,879, for the Main Library HVAC Replacement Project; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Bid Abstract
Contract with Diversified Thermal Services, LLC
Attachments:
3.18. Final Acceptance of Bid No. 22-23.09, Annual Concrete Replacement at Various Locations, Phase I; and authorization to file Notice of Completion.
Accept Annual Concrete Replacement at Various Locations, Phase I Project as complete, and authorize staff to file Notice of Completion with the County Recorder.
Recommended Action:
Staff Report
Notice of Completion and Acceptance
Attachments:
3.19. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Section 15.04.015 of the Orange Municipal Code deleting a provision regarding Work Exempt from Permit. Ordinance No. 06-23.
Adopt Ordinance No. 06-23.
Recommended Action:
Staff Report
Ordinance No. 06-23
Attachments:
City Council Agenda June 13, 2023
3.20. Authorize purchase of licenses from Vigilant Solutions, LLC as a single source vendor.
Authorize the sole source purchase of licenses from Vigilant Solutions, LLC for $35,000.
Recommended Action:
Staff ReportAttachments:
3.21. Authorize purchase of Winchester Law Enforcement Ammunition from Dooley Enterprises, Inc. as a sole source vendor.
Authorize the sole source purchase of ammunition from Dooley Enterprises, Inc. for $153,000.
Recommended Action:
Staff ReportAttachments:
3.22. Authorize purchase of ballistic vests and helmets from U.S. Armor Corporation.
Authorize the purchase of ballistic vests and helmets from U .S. Armor Corporation in the amount of $40,000.
Recommended Action:
Staff Report
GSA Amendment GS-07F-072DA
Attachments:
3.23. Authorize purchase of Police Department uniforms from Galls, LLC.
Approve the purchase of Police Department uniforms from Galls, LLC for $110,000.
Recommended Action:
Staff Report
Master Agreement No. 106-496217
Attachments:
3.24. Authorize blanket purchase order for annual maintenance of various hardware and software from Sidepath, Inc.
Approve blanket purchase order for annual maintenance of various hardware and software items from Sidepath, inc. for $382,000.
Recommended Action:
Staff Report
IT Sidepath Asset List
Attachments:
City Council Agenda June 13, 2023
3.25. Quitclaim of Storm Drain Easements to Noreene A. Acken at 388 South Clark Street.
Approve the quitclaim of the storm drain easements to Noreene A. Acken at 388 South Clark Street; and authorize the Mayor to sign the quitclaim deed.
Recommended Action:
Staff Report
Quitclaim Deed
Attachments:
3.26. Authorize the Public Works Director to sign and file a financial assistance application for a financing agreement with the California State Water Resources Control Board for the City of Orange Wells 20, 21, and 22 PFAS Treatment Systems, and finding of CEQA exemption. Resolution Nos. 11457 and 11458.
1. Adopt Resolution No. 11457. A Resolution of the City Council of the City of Orange authorizing a representative to sign and file a financial assistance application for a financing agreement with the State Water Resources Control Board (SWRCB) for the City of Orange Wells 20, 21, and 22 PFAS Treatment Systems.
2. Adopt Resolution No. 11458. A Resolution of the City Council of the City of Orange adopting the exemption from the California Environmental Quality Act (CEQA) for Wells 20, 21, and 22 PFOA and PFOS Treatment Plants Construction and Operation.
Recommended Action:
Staff Report
Resolution No. 11457
Resolution No. 11458
Attachments:
3.27. Status report regarding calendar year 2022 fire inspections of educational and selected residential occupancies in accordance with California Health and Safety Code Section 13146.4. Resolution No. 11462.
Adopt Resolution No. 11462. A Resolution of the City Council of the City of Orange acknowledging receipt of a report made by the Orange City Fire Department regarding performance of certain required annual inspections.
Recommended Action:
Staff Report
Resolution No. 11462
Health and Safety Code Section 13146.2
Health and Safety Code Section 13146.3
Health and Safety Code Section 13146.4
Attachments:
City Council Agenda June 13, 2023
3.28. A Resolution amending the Master Schedule of Fees and Charges to adjust Ground Ambulance Transportation Rates. Resolution No. 11463.
Adopt Resolution No. 11463. A Resolution of the City Council of the City of Orange amending the Master Schedule of Fees and Charges to adjust Emergency Medical Services and Ground Ambulance Transportation Rates.
Recommended Action:
Staff Report
Resolution No. 11463
OCEMS Memo
Bureau of Labor Statistics West Transportation CPI Report Attachments:
END OF CONSENT CALENDAR
* * * * * * * *
4. REPORTS FROM MAYOR SLATER
4.1. Nature Park at City Hall Presentation.
4.2. Homeless Outreach City Council Subcomittee update.
5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request .
No action(s) will be taken pursuant to Government Code Section 54954.2(a)(3).
5.1. Highlight Local Business (Gutierrez & Barrios)
5.2. City/Schools Coordinating Committee Report (Gutierrez)
5.3. Abstention Protocol (Gutierrez)
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
6.1. Appointment to the Orange Public Library Board of Trustees.
Confirm Mayor Slater ’s recommendation to appoint Kathleen Stevens to the Library Board of Trustees to fill an unexpired term ending on June 30, 2024.
Recommended Action:
Staff ReportAttachments:
7. REPORTS FROM CITY MANAGER
City Council Agenda June 13, 2023
8. PUBLIC HEARINGS
8.1. Public Hearing to consider approval of the Landscape Maintenance Assessment Districts 86-2 (Santiago Hills ), and 15-1 (Santiago Hills Overlay) Final Engineer ’s Reports for Fiscal Year 2023-2024. Resolution No. 11464.
1. Adopt Resolution No. 11464. A Resolution of the City Council of the City of Orange approving the Engineer ’s Reports and providing for the annual assessment for Landscape Maintenance Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay).
2. Establish the assessment per single family detached unit per year for Fiscal Year 2023-2024 for Landscape Maintenance Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay) at $369.44 and $263.27 respectively for single family detached, and $221.66 and $186.92 respectively for condominiums.
Recommended Action:
Staff Report
Resolution No. 11464
Final Engineer's Report LMD 86-2
Final Engineer's Report LMD 15-1
Attachments:
8.2. Public Hearing to consider approval of the Landscape Maintenance District 94-1 (Sycamore Crossing) Final Engineer ’s Report for Fiscal Year 2023-2024.
Resolution No. 11465.
1. Adopt Resolution No. 11465. A Resolution of the City Council of the City of Orange approving the Engineer ’s Report and providing for the annual assessment for Landscape Maintenance District 94-1 (Sycamore Crossing).
2. Establish the assessment for Fiscal Year 2023-2024 for Landscape Maintenance Assessment District 94-1 (Sycamore Crossing) at $293.08 per single family unit per year.
Recommended Action:
Staff Report
Resolution No. 11465
Final Engineer's Report LMD 94-1
Attachments:
9. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, June 27, 2023, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at
City Council Agenda June 13, 2023
1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.
Date posted: June 8, 2023