Agenda Item
City Council
Item #: 3.8. 6/13/2023 File #: 23-0388
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director
1. SUBJECT
First Amendment to the Agreement with Allelous, Inc. (dba The HUB OC), for the administration of After School Community Recreation Program Services for youth in Orange.
2. SUMMARY
First Amendment to the After School Community Recreation Program Services Agreement with Allelous, Inc. (dba The Hub OC), for the operation and administration of free After-School Community Programs at three City parks: El Camino Real, Grijalva, and Killefer Parks. The First Amendment extends the term for one year for the operation of the Youth Centers of Orange and authorizes the City to compensate the vendor in the amount of $40,000 for staffing expenses through the Community Development Block Grant funding consistent with the City Council adopted Fiscal Year 2023-2024 Annual Action Plan.
3. RECOMMENDED ACTION
Approve the First Amendment to the Agreement with Allelous, Inc. (dba The HUB OC) in the amount of $40,000; and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this Amendment is $40,000 and will be funded through Community Development Block Grant (310).
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community. b: Deliver high quality and safe recreational, social, environmental, educational and cultural services.
Goal 3: Enhance and promote quality of life in the community. e: Develop and strengthen collaborative partnerships to enhance and promote quality of life programs, projects, and services.
6. DISCUSSION AND BACKGROUND
The City offers free, structured recreation after-school programming for Orange youth ages 5-12 from 2:30-6 p.m. Monday through Friday, including early release days, at El Camino Real, Grijalva, and Killefer Parks. Program days and times follow the Orange Unified School District schedule.
In the past, part-time City employees staffed these programs; however, as a budget savings City of Orange Printed on 6/7/2023Page 1 of 2
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Item #: 3.8. 6/13/2023 File #: 23-0388
In the past, part-time City employees staffed these programs; however, as a budget savings measure, since 2011, the City has partnered with various non-profit organizations to provide the programs on the City‘sbehalf using Community Development Block Grant (CDBG) consistent with the City Council’s approved Annual Action Plans.
In 2018, the City entered into a five-year agreement with One OC, dba, the Youth Centers of Orange (YCO), to provide after-school programming. The YCO subsidized costs through corporate sponsors, grants, and their general fund. In 2020, YCO assigned the agreement to Allelous, Inc., dba The HUB OC (The HUB). The HUB continued offering the YCO program and supplemented expenditures through fund raising efforts. The current Agreement expires June 30, 2023. Staff is recommending approval of the First Amendment to the Agreement with YCO and The HUB, authorizing a one-year extension and use of $40,000 in CDBG funding to compensate eligible staff time expenses. The First Amendment also adjusts the minimum number of youths served from 300 to 150 to reflect a more accurate number of students served while maintaining safe staff to participant ratios given consistent increases in personnel costs.
Prior to the next application period for CDBG funds, staff will work with the YCO to evaluate the after- school program needs based on the current programming model and provide recommendations for Fiscal Year 2024-25 after school programming.
7. ATTACHMENTS
· First Amendment to the Agreement with Allelous, Inc.
City of Orange Printed on 6/7/2023Page 2 of 2
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