Agenda Item
City Council
Item #: 3.12. 6/13/2023 File #: 23-0357
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief
1. SUBJECT
Appropriation of $113,821.88 in State of California Office of Emergency Services funding received.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non-budgeted expenditures for the Fire Department. These costs are reimbursed by the State of California Office of Emergency Services at a later date. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2022-2023.
3. RECOMMENDED ACTION
1. Accept into the City’s revenue budget $113,821.88 in strike team reimbursement funds from the California Office of Emergency Services (Cal-OES), into account numbers for Cal-OES reimbursements as specified in Section 6 of the staff report.
2. Authorize the appropriation of $99,915.62 into the expenditure account numbers for Overtime- Safety as specified in Section 6 of the staff report.
3. Authorize the appropriation of $5,501.57 into the expenditure account numbers for Strike Team Expenditures as specified in Section 6 of the staff report.
4. Authorize the appropriation of $8,404.69 into the expenditure account numbers for Motor Vehicle Replacement as specified in Section 6 of the staff report.
4. FISCAL IMPACT
The total appropriations for this reimbursement are funded by the reimbursement received from the State of California Office of Emergency Services.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a. Provide staffing and resources to deliver services that ensure public safety.
6. DISCUSSION AND BACKGROUND
The Orange City Fire Department is a party to a state-level agreement with the State of California Office of Emergency Services (Cal-OES) to provide fire and emergency assistance to state and federal fire agencies. This agreement is managed by Cal-OES and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement, the Orange City Fire Department generally City of Orange Printed on 6/7/2023Page 1 of 3
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Item #: 3.12. 6/13/2023 File #: 23-0357
provides resources two different ways: Strike Teams and Individual Overhead.
Strike team deployments involve an Engine Company, or a Battalion Chief, or a Deputy Chief responding to an incident with their vehicle, as part of a multi-agency team. Individual Overhead resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency Medical Technician (EMT).
Upon return from an incident, reimbursement paperwork and invoices are submitted to Cal-OES. The Fire Department recently received reimbursement payments for the OES Pre-Position #220018 for $13,812.01, the Radford Fire for $24,808.55, the OES Pre-Position #220051 for $43,825.07, the OES Pre-Position #220056 for $8,665.92, and the OES Pre-Position #220057 for $22,710.33. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2022- 2023. The additional funds will reimburse Fire Department overtime, travel expenditures, and vehicle expenditures incurred during these incidents.
Staff recommends acceptance of revenue and appropriation of expenditures as follows:
Cal-OES reimbursements (revenue account 100.3024.48212.xxxxx):
$ 13,812.01 .40310 - OES Pre-Postion #220018
24,808.55 .40316 - Radford Fire
43,825.07 .40319 - OES Pre-Position #220051
8,665.92 .40320 - OES Pre-Position #220056
22,710.33 .40322 - OES Pre-Position #220057
$ 113,821.88
Overtime-Safety (expenditure account 100.3024.50221.xxxxx):
$ 11,982.00 .40310 - OES Pre-Position #220018
22,895.21 .40316 - Radford Fire
36,258.47 .40319 - OES Pre-Position #220051
8,665.92 .40320 - OES Pre-Position #220056
20,114.02 .40322 - OES Pre-Position #220057
$ 99,915.62
Strike Team (expenditure account 100.3024.53860.xxxxx):
$ 1,830.01 .40310 - OES Pre-Position #220018
140.34 .40316 - Radford Fire
2,987.23 .40319 - OES Pre-Position #220051
543.99 .40322 - OES Pre-Position #220057
$ 5,501.57
Motor Vehicle Replacement (expenditure account 720.5023.55212.xxxxx) $ 1,773.00 .40316 - Radford Fire
4,579.37 .40319 - OES Pre-Position #220051
2,052.32 .40322 - OES Pre-Position #220057
$ 8,404.69
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Item #: 3.12. 6/13/2023 File #: 23-0357
7. ATTACHMENTS
· None
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