Agenda Item
City Council
Item #: 3.13. 6/13/2023 File #: 23-0386
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director
1. SUBJECT
Appropriation of $54,542 in revenue from the Community Partnership Program, Community Garden lease and deposit fees, user group maintenance fees, and the Military Banner program.
2. SUMMARY
The City collected a total of $54,840 in revenue for the Community Partnership, Community Garden, user group maintenance fees, and Military Banner fees in Fiscal Year 2023 to date. After withholding an 8% administrative fee for the Community Garden Program, staff is recommending $54,542 of these revenues be appropriated to cover special event costs, Community Garden maintenance, concession building cleaning, sports field maintenance, and a military banner purchase.
3. RECOMMENDED ACTION
1. Accept into the City’s revenue budget $54,840 in community partnership donations, Community Garden revenue, user group maintenance fees, and Military Banner revenue into the following accounts, all in the General Fund (100):
$10,000 100.7015.48390.20530 Donations-2023 Special Events Season $3,725 100.7001.44210.20227 Garden Plots
$40,995 100.7022.42480.00000 User Group Maintenance Fees $120 100.7001.48390.20054 Military Banner Program
2. Authorize the appropriation of $54,542 in the following expenditure accounts, all in the General Fund (100):
$10,000 100.7015.48390.20530 Donations-2023 Special Events Season $3,427 100.7001.44210.20227 Garden Plots
$40,995 100.7022.42480.00000 User Group Maintenance Fees $120 100.7001.48390.20054 Military Banner Program
4. FISCAL IMPACT
The revenue received funds the requested appropriation.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community.
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Item #: 3.13. 6/13/2023 File #: 23-0386
a: Renovate, maintain, develop, and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Community Partnership Donation
The City’s annual Community Partnership Program solicits donations to support Citywide special events. The City’sdonation policy states that single donations greater than $5,000 may only be accepted and appropriated by the City Council. Wilson Automotive became an “OrangeTree”partner for the 2023 Special Event Season and donated $10,000. Staff is requesting a total of $10,000 to be accepted and appropriated to help cover the cost of the City’s annual special events.
Community Garden Revenue
The City owns and operates 49 community garden plots located at 254 North Main Street.
Registered gardeners are charged an annual lease fee of $75 per plot to cover the cost of utilities, infrastructure, and repairs of the community garden. Additionally, new gardeners are charged a $100 deposit to be returned if they clear their plot before vacating should they choose not to renew their lease. Community Garden revenue collected for 2023 to date totals $3,725, which includes leases for 47 plots and two forfeited deposits. The City applies an 8% administrative cost to incoming Community Garden Revenue. Therefore, the revenue available for appropriation is $3,427.
Sports Field Maintenance
The Community Services Department developed a cooperative program with ongoing youth sports groups to fund annual maintenance and renovation of sports fields, based on significant wear resulting from repetitive use. User groups reimburse the City based on a formula for multi-use fields, or actual amounts for work performed on a single-user field. This process allows for equitable contributions by each user group and avoids any potential liability issues that may arise from unauthorized contractors doing work on City property.
The City billed a total of $8,895 to six approved user groups for applicable field maintenance at El Modena Park this Fiscal Year to date. These groups are A2D Sports, CSR, Olive Pony, Orange Lutheran High School, Oso Baseball, and Pacific Baseball League. Additionally, Central Orange USA Fast Pitch, North Sunrise Little League, Orange Youth Football, and South Sunrise Little League requested contracted cleanings for their permitted concession buildings at El Camino Real Park, Handy Park, Hart Park, and McPherson Athletic Facility, respectively. The City billed a total of $3,915 to these three groups for the cleanings. Finally, the City billed an additional $28,185 to South Sunrise Little League for recent infield renovations per their request at McPherson Athletic Facility.
Military Banner Donations
The Community Services Department offers a military banner program that honors active duty military City of Orange residents. The banners are funded by donations of $120 per banner and are posted on light poles throughout the Plaza and spoke streets. Revenues received in the current fiscal year total $120 and need to be appropriated to the military banner expenditure report to purchase the banner.
The summary of revenue sources as follows:
Summary of Revenue Sources
Of the $54,840 in revenue received, the total expenditure appropriation request is $54,542.00. The remaining balance of $298 will be absorbed in the General Fund. The following is the breakdown of City of Orange Printed on 6/7/2023Page 2 of 3
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Item #: 3.13. 6/13/2023 File #: 23-0386
remaining balance of $298 will be absorbed in the General Fund. The following is the breakdown of the expenditure appropriation:
Revenue Source Total Collected Location
Wilson Automotive $10,000.00 Community Partnership Program Garden Plot Leases and Deposits 3,427.00 Community Garden A2D Sports 195.44 El Modena Park
Central Orange USA Fast Pitch 950.00 El Camino Real Park CSR 3,794.20 El Modena Park
North Sunrise Little League 850.00 Handy Park
Olive Pony 2,533.86 El Modena Park
Orange Lutheran High School 1,517.96 El Modena Park
Orange Youth Football 990.00 Hart Park
Oso Baseball 698.31 El Modena Park
Pacific Baseball League 155.23 El Modena Park
South Sunrise Little League 29,310.00 McPherson Athletic Facility Military Banner Donations 120.00 Old Towne
Total $54,542.00
7. ATTACHMENTS
· None
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