Agenda Item
City Council
Item #: 3.15. 6/13/2023 File #: 23-0354
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Approval of plans and specifications for Santiago Canyon Road (Newport Boulevard to Jamboree Road) Street Rehabilitation Project; authorization to advertise for bids; and finding of CEQA exemption.
2. SUMMARY
Plans and specifications have been completed and the Santiago Canyon Road (Newport Boulevard to Jamboree Road) Street Rehabilitation Project is ready to be advertised for bids. The total estimated construction cost including 15% for contingencies and construction engineering is $979,000.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for Bid No. 22-23.16 (SP-4201).
4. FISCAL IMPACT
The estimated total expenditure for this contract is $979,000 and will be funded in Santiago Canyon Road Rehabilitation (30194) through:
Road Maintenance and Rehabilitation Account (274) $575,701 Reimbursable Capital Projects (550) 403,299
Total $979,000
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Santiago Canyon Road, from Newport Boulevard to Jamboree Road, pavement falls in the “poor”pavement condition category according to the City’sPavement Management Plan. Thus, the rehabilitation is necessary for the roadways with this pavement condition to prevent total pavement failure in the future. The Public Works Department has completed the preparation of construction plans and bid documents for the rehabilitation of Santiago Canyon Road from Newport Boulevard to Jamboree Road and is requesting authorization to advertise and receive public bids for the street City of Orange Printed on 6/5/2023Page 1 of 2
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Item #: 3.15. 6/13/2023 File #: 23-0354
Jamboree Road and is requesting authorization to advertise and receive public bids for the street rehabilitation work.
The improvements will include the cold milling of existing asphalt concrete pavement, asphalt concrete overlay, replacement of failed pavement areas, replacement of broken curb and gutter, reconstruction of ADA ramps to conform to federal guidelines, adjusting utility covers to grade, and restriping the roadway.
The City has pursued and obtained funding from Caltrans Local Assistance under The Orange County Transportation Authority (OCTA) 2021 Pavement Management Relief Funding (PMRF) Program. The PMRF Program was created as a one-time funding program to provide funding assistance to the cities and the County of Orange for local streets and roads maintenance and rehabilitation projects. The City received authorization from Caltrans Local Assistance to begin the construction phase of this project on May 9, 2023. The City has entered into an agreement with Caltrans for 100% reimbursement for the construction of this project up to the amount of $403,299.
The total cost is estimated at $979,000, including a 15% construction engineering and contingency.
Upon receipt of public bids, staff will return to the City Council and recommend any funding adjustments and award of contracts based on the outcome of the public bid.
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1 (c). The CEQA Notice of Exemption will be filed with the County Recorder’sOffice upon Council’sapproval of the plans and specifications.
Construction is scheduled to begin in September 2023 and is expected to be completed by November 2023.
Plans, specifications, and cost estimates are available for review in the Public Works Department.
7. ENVIRONMENTAL REVIEW
The project is exempt from the California Environmental Quality Act (CEQA) based in accordance with Section 15301 of the CEQA Guidelines (Class 1 - Existing Facilities) because it involves the rehabilitation of pavement of an existing roadway.
8. ATTACHMENTS
· Location Map
City of Orange Printed on 6/5/2023Page 2 of 2
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