Tom Kisela
City Manager
Mary Binning
City Attorney
Pamela Coleman
City Clerk
DAN SLATER
Mayor
ARIANNA BARRIOS
Mayor pro tem, District 1
JON DUMITRU
Councilmember, District 2
KATHY TAVOULARIS
Councilmember, District 3
DENIS BILODEAU
Councilmember, District 4
ANA GUTIERREZ
Councilmember, District 5
JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
June 27, 2023
5:00 PM Closed Session
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.
Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www .cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.
Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U -verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.
Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council ’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name and address, and identifying the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments ” section at the beginning of the Regular Session. No action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior. (Continued on page 2)
City Council Agenda June 27, 2023
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www .cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.
In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.
Please contact the City Clerk’s Office at (714) 744-5500 with any questions.
ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.
REMINDER: Please silence all electronic devices while City Council is in session.
City Council Agenda June 27, 2023
5:00 PM CLOSED SESSION
1. CALL TO ORDER
1.1 ROLL CALL
2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.
3. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a) & (d)(1) Name of Case: Carol Leigh Kneeshaw, et al. v. City of Orange, et al.
Orange County Superior Court Case No. 30-2020-01170026
4. CLOSED SESSION REPORT
5. ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session in the Council Chamber.
City Council Agenda June 27, 2023
6:00 PM REGULAR SESSION
1. OPENING/CALL TO ORDER
1.1 INVOCATION
Reverend Tim Klinkenberg, St. John’s Lutheran Church
1.2 PLEDGE OF ALLEGIANCE
Councilmember Denis Bilodeau
1.3 ROLL CALL
1.4 PRESENTATIONS/ANNOUNCEMENTS
1.5 REPORT ON CLOSED SESSION ACTIONS
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker.
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.
3.1. Waive reading in full of all ordinances on the Agenda.
Approve.
Recommended Action:
Staff ReportAttachments:
3.2. Approval of minutes of the City of Orange City Council Adjourned Regular Meeting held on June 6, 2023; and Regular Meeting held on June 13, 2023.
Approve minutes as presented.
Recommended Action:
Staff Report
June 6, 2023, Adjourned Regular Meeting minutes
June 13, 2023, Regular Meeting minutes
Attachments:
City Council Agenda June 27, 2023
3.3. Agreement with Academy Electric, Inc. for electrical preventative maintenance and repairs at park facilities for a total amount not to exceed $162,272.
Approve an agreement with Academy Electric, Inc ., in the amount of $ 162,272 for electrical maintenance at park facilities; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Maintenance Services Agreement with Academy Electric
Attachments:
3.4. Second Amendment to Agreement with Willdan Engineering for On -Call Building Services.
Approve the Second Amendment to agreement with Willdan Engineering for On -Call Building and Safety Services; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Professional Services Agreement with Willdan
First Amendment to Agreement
Second Amendment to Agreement
Attachments:
3.5. Award three -year agreement to General Pump Company for maintenance and repairs to wells, pumps, and motors on an as-needed basis.
Approve three -year agreement for an initial amount of $ 475,000 for Fiscal Year 23/24, subject to a 2% maximum annual inflation adjustment starting with Fiscal Year 24/25, with a three -year total not to exceed $ 1,453,690; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Rating Summation
Maintenance Services Agreement with General Pump
Attachments:
3.6. Appropriation of $ 128,779.95 in designated Public Safety Realignment /Assembly Bill 109 funding received from the County of Orange.
1. Accept into the City ’s revenue budget an $128,779.95 deposit from the County of Orange, into revenue account number 100.4031.45495.20159, Other Grant Revenue-Post Release Community Supervision.
2. Authorize the appropriation of $128,779.95 into expenditure account number 100.4031.50221.20159, Overtime - Post Release Community Supervision.
Recommended Action:
Staff ReportAttachments:
City Council Agenda June 27, 2023
3.7. Award of Contract to PALP, Inc ., dba Excel Paving Company for Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement project; Bid No. 22-23.42.
1. Authorize the transfer of $430,000 from 220.5011.56340.30166 Cambridge Street Infrastructure Improvement to expenditure account number 220.5022.56340.30163 Sanitation and Sewer - Chapman Avenue Bioclean Installation.
2. Approve contract with Palp, Inc. dba Excel Paving Company in the total amount of $751,603, representing an original amount of $683,275 plus a 10% contingency of $68,328, for Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Bid Abstract
Location Maps
Contract with PALP Inc. Excel Paving Company
Attachments:
3.8. Final Acceptance of Bid No. 22-23.02; SP -4042, Tustin Street at La Veta Avenue - Rock Creek Drive Signal Modification; and authorization to file Notice of Completion.
Accept Tustin Street at La Veta Avenue - Rock Creek Drive Signal Modification as complete, and authorize staff to file Notice of Completion with the County Recorder.
Recommended Action:
Staff Report
Notice of Completion and Acceptance
Attachments:
3.9. Authorize purchase of materials and supplies for water maintenance operations from various vendors.
Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $1,325,000.
Recommended Action:
Staff ReportAttachments:
3.10. Authorize purchase of eight 800-Megahertz handheld radios and associated equipment from Motorola Solutions, Inc. for the Code Compliance Division.
Approve the purchase of eight 800-Megahertz handheld radios and associated equipment from Motorola Solutions, Inc. for a total amount not to exceed $ 40,669.16 through Orange County Price Book Agreement #MA-060-21010004.
Recommended Action:
City Council Agenda June 27, 2023
Staff Report
Motorola Quote No. MSC5923-1
Attachments:
3.11. Authorize purchase of five motorcycles for the Police Department from Irv Seaver Motorcycles using a Cooperative Purchasing Agreement with another local agency.
Approve the purchase of five 2024 BMW motorcycles from Irv Seaver Motorcycles for $143,421.
Recommended Action:
Staff Report
Cost Proposal
Attachments:
3.12. Authorize purchase of turnout safety gear and associated equipment from Allstar Fire Equipment under the Sourcewell Cooperative Agreement (Contract # 032620-LIO) for Fiscal Year 2023-2024.
Approve the purchase of firefighter turnout safety gear and equipment from Allstar Fire Equipment in an amount not to exceed $150,000 for Fiscal Year 2023-2024.
Recommended Action:
Staff ReportAttachments:
3.13. Authorize purchase of safety gear and associated equipment from LN Curtis & Sons under the Sourcewell Cooperative Agreement (Contract # 032620-LNC) for Fiscal Year 2023-2024.
Approve the purchase of safety gear and equipment from LN Curtis & Sons in an amount of $40,000 for Fiscal Year 2023-2024.
Recommended Action:
Staff ReportAttachments:
3.14. Authorize purchase of Fire Department uniforms, wildland safety gear and accessories from LineGear Fire & Rescue Equipment (LineGear) under the GSA Contract #GS-07F-9246S for Fiscal Year 2023-2024.
Approve the purchase of Fire Department uniforms, wildland safety gear, and accessories from LineGear Fire & Rescue Equipment in the amount of $ 120,000 for Fiscal Year 2023-2024.
Recommended Action:
Staff ReportAttachments:
City Council Agenda June 27, 2023
3.15. Authorize purchase of medical supplies from Life -Assist, Inc. under the National Purchasing Partners (NPPGov) cooperative contract No. PS20180 with League of Oregon Cities for Fiscal Year 2023-2024.
Approve the purchase of medical supplies and medications from Life -Assist, Inc. in an amount of $286,000 for Fiscal Year 2023-2024.
Recommended Action:
Staff Report
Intergovernmental Cooperative Purchasing Agreement
Attachments:
3.16. Quitclaim of Santa Ana Valley Irrigation easement at 1325 W. Katella Avenue.
Approve the quitclaim of the existing pipeline easement at 1325 W. Katella Avenue; and authorize the Mayor to execute on behalf of the City.
Recommended Action:
Staff Report
Quitclaim Deed
Location Map
Attachments:
3.17. Status and update of the Circulation Element, Mitigation Fee Program and Local Signal Synchronization Plan for the Measure M 2 Program. Resolution Nos. 11467 and 11468.
1. Adopt Resolution No. 11467. A Resolution of the City Council of the City of Orange concerning the status and update of the circulation element and mitigation fee program for the Measure M (M2) Program.
2. Adopt Resolution No. 11468. A Resolution of the City Council of the City of Orange concerning the status and update of the Local Signal Synchronization Plan (LSSP) for the Measure M (M2) Program.
3. Authorize staff to submit M 2 eligibility documentation to the Orange County Transportation Authority (OCTA).
Recommended Action:
Staff Report
Resolution No. 11468
Resolution No. 11467
Attachments:
3.18. Annual review and approval of the Statement of Investment Policy for Fiscal Year 2023-24. Resolution No. 11469.
Adopt Resolution No. 11469. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11384 and approving and adopting a Statement of Investment Policy for Fiscal Year 2023-24.
Recommended Action:
City Council Agenda June 27, 2023
Staff Report
Resolution No. 11469
FY 23-24 Statement of Investment Policy
FY 22-23 Statement of Investment Policy (Redline)
Attachments:
3.19. A Letter of Understanding between the City of Orange and the Orange City Fire Management Association effective July 1, 2023, through June 30, 2026.
Resolution No. 11470.
Adopt Resolution No. 11470. A Resolution of the City Council of the City of Orange establishing a Letter of Understanding between the City of Orange and the Orange City Fire Management Association effective July 1, 2023, through June 30, 2026.
Recommended Action:
Staff Report
Resolution No. 11470
Attachments:
3.20. A Letter of Understanding between the City of Orange and the Orange City Firefighters, Inc. Local 2384 of the International Association of Fire Fighters AFL-CIO effective July 1, 2023, through June 30, 2026. Resolution No. 11477.
Adopt Resolution No. 11477. A Resolution of the City Council of the City of Orange establishing a Letter of Understanding between the City of Orange and the Orange City Firefighters, Inc. Local 2384 of the International Association of Fire Fighters AFL -CIO effective July 1, 2023, through June 30, 2026.
Recommended Action:
Staff Report
Resolution No. 11477
Attachments:
END OF CONSENT CALENDAR
* * * * * * * *
4. REPORTS FROM MAYOR SLATER
5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request .
No action(s) will be taken pursuant to Government Code Section 54954.2(a)(3).
5.1. Report and Discussion on La Veta Monterey Condo Gas Line Issues (Dumitru)
City Council Agenda June 27, 2023
6. ADMINISTRATIVE REPORTS
6.1. Proposed Fiscal Year 2023-2024 City of Orange Budget and Five -Year Capital Improvement Program.
For Fiscal Year 2022-2023
1. Approve a budget transfer of $1,000,000 from the Capital Projects Fund (500) unreserved fund balance to the General Fund (100) unreserved fund balance.
2. Approve a budget transfer of $1,000,000 from the Computer Replacement Fund (790) unreserved fund balance to the General Fund (100) unreserved fund balance.
For Fiscal Year 2023-2024
Seven action items are recommended to adopt the Fiscal Year 2023-2024 Budget, effective July 1, 2023:
1. Adopt Resolution No. 11471. A Resolution of the City Council of the City of Orange adopting said City ’s Budget for the Fiscal Year 2023-24 and authorizing transfer of funds within and between appropriations, transfer of funds between funds, and additional appropriations.
2. Adopt Resolution No. 11472. A Resolution of the City Council of the City of Orange adopting the appropriations limit for the Fiscal Year 2023-24.
3. Make a finding that the portion of the Fiscal Year 2023-24 Budget subject to the Gann Appropriations limit is $117,783,431, and therefore within the limit.
4. Adopt Resolution No. 11473. A Resolution of the City Council of the City of Orange approving and authorizing staff to submit to the Orange County Transportation Authority the Measure M 2 Seven -Year Capital Improvement Program for Fiscal Year 2023-24 through 2029-30 to comply with Measure M 2 eligibility criteria.
5. Adopt Resolution No. 11474. A Resolution of the City Council of the City of Orange amending the Master Schedule of Fees and Charges for various services and the rental of rooms and equipment.
6. Adopt Resolution No. 11475. A Resolution of the City Council of the City of Orange amending Resolution No. 11434 between the City of Orange and the Orange Management Association.
7. Adopt Resolution No. 11476. A Resolution of the City Council of the City of Orange amending the citywide pay schedule in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5.
Recommended Action:
City Council Agenda June 27, 2023
Budget Message
Staff Report
Resolution No. 11471
Resolution No. 11472
Resolution No. 11473
Resolution No. 11474
Resolution No. 11475
Resolution No. 11476
Selected Budget Worksheets
Department Goals and Objectives FY24
Five-Year Capital Improvement Plan
Proposed Fee Changes
Attachments:
6.2. Award of Agreement to West Coast Arborists, Inc. for Tree Maintenance Services.
Approve a five -year agreement with West Coast Arborists, Inc. in the total amount of $8,680,700 for citywide tree services; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Maintenance Agreement
Attachments:
7. REPORTS FROM CITY MANAGER
8. LEGAL AFFAIRS
8.1. Introduction and First Reading of Ordinance No. 08-23, amending sections
2.60.010 and 2.60.020 of the Orange Municipal Code related to the Powers and Duties of the Park Planning and Community Events Commission and adoption of Resolution No. 11466.
1. Introduce and conduct First Reading of Ordinance No. 08-23. An Ordinance of the City Council of the City Orange Amending Sections 2.60.010 and 2.60.020 of the Orange Municipal Code Related to the Powers and Duties of the Park Planning and Community Events Commission.
2. Adopt Resolution No. 11466. A Resolution of the City Council of the City of Orange Rescinding Resolution No. 11432 and establishing the number of members, qualifications for membership, purpose, compensation and meetings for specified City Boards, Committees, and Commissions.
Recommended Action:
City Council Agenda June 27, 2023
Staff Report
Ordinance No. 08-23 - CLEAN
Ordinance No. 08-23 - REDLINED
Resolution No. 11466
Attachments:
9. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, July 11, 2023, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.
Date posted: June 22, 2023