Agenda Item
City Council
Item #: 3.7. 6/27/2023 File #: 23-0410
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to PALP, Inc., dba Excel Paving Company for Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement project; Bid No. 22-23.42.
2. SUMMARY
Bids for the Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement project (D-179) were received and opened on June 8, 2023. Two bidders responded to the notice inviting bids. The apparent low bidder is Palp, Inc. dba Excel Paving Company of Long Beach, California in the amount of $683,275.
3. RECOMMENDED ACTION
1. Authorize the transfer of $430,000 from 220.5011.56340.30166 Cambridge Street Infrastructure Improvement to expenditure account number 220.5022.56340.30163 Sanitation and Sewer - Chapman Avenue Bioclean Installation.
2. Approve contract with Palp, Inc. dba Excel Paving Company in the total amount of $751,603, representing an original amount of $683,275 plus a 10% contingency of $68,328, for Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this project is $751,603 and will be funded in “Chapman Ave Bioclean Installation” (30163) through:
Sanitation and Sewer (220) $442,800
Reimbursable Capital Projects (550) 308,803
Total $751,603
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
City of Orange Printed on 6/21/2023Page 1 of 2
powered by Legistar™
Item #: 3.7. 6/27/2023 File #: 23-0410
6. DISCUSSION AND BACKGROUND
The City Council previously approved advertisement of bids for Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement Project on April 25, 2023. Part of the funding for this project is from the Environmental Cleanup Tier 1 Grant Program managed by the Orange County Transit Authority (OCTA). Bid solicitation was advertised on May 11, 2023 for a period of four weeks and bids were opened on June 8, 2023. Two bids were received as follows:
1. Palp Inc., dba Excel Paving Co, Long Beach $683,275
2. GRBCON, Inc., Baldwin Park $988,888
The low bid is about 23.7% higher than the Engineer’sEstimate of $552,200. When the City was awarded funds by OCTA in the Fall of 2020, the cost of construction materials and labor were much lower. In the past three years, there has been an escalation of construction costs. The bids received are reflective of current construction market conditions. Staff checked the references and qualifications for Palp, Inc. dba Excel Paving Company and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Palp, Inc. dba Excel Paving Company be awarded the contract in the amount of $751,603, representing an original amount of $683,275 plus a 10% contingency of $68,328, for Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement project.
The project collects drainage from a total of 196 acres composed of commercial, manufacturing, industrial, bus stop locations, multi-family homes, and single-family residences of Orange. These areas combine to generate potentially significant amounts of leaves, trash, and other debris. The City has looked at various options to control trash and debris. Through the Orange Municipal Code, the City can enforce sections related to littering and nuisances and its weekly street sweeping program picks up a large amount of trash and debris. However, anything not collected by the street sweepers has the potential to enter the storm drain system and impact the downstream water bodies. The proposed Debris Separating Baffle Box (DSBB) helps address this deficiency by capturing trash and debris and other gross pollutants via its trash screens, sediment chambers, and the use of an oil skimmer and hydrocarbon boom filters. The DSBB will be placed on Chapman Avenue approximately 100 feet west of Eckhoff Street. The proposed connector pipe screens (CPS) units also help solve this deficiency by capturing trash and debris and other pollutants within each catch basin. The CPS will be installed in 11 catch basins on Chapman Avenue, Katella Avenue, Main Street, and Brian Street.
Construction is scheduled to begin in October 2023 and is expected to be completed by December 2023.
7. ATTACHMENTS
· Bid Abstract
· Location Maps
· Contract with Palp, Inc. dba Excel Paving Company
City of Orange Printed on 6/21/2023Page 2 of 2
powered by Legistar™