Agenda Item
City Council
Item #: 3.9. 6/27/2023 File #: 23-0315
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize purchase of materials and supplies for water maintenance operations from various vendors.
2. SUMMARY
Request to authorize purchase orders in the amount of $400,000 with Neptune Technology Group, Inc., $150,000 with Yo Fire, $150,000 with C Wells Supply, $125,000 with United Water Works, $125,000 with Armorcast, $125,000 with Ferguson, $100,000 with S&J Supply, $50,000 with PTI Sand & Gravel, Inc., $50,000 with West Coast Sand & Gravel, Inc., and $50,000 with Main Street Materials for miscellaneous waterworks materials and supplies on an as needed basis upon approval of the Fiscal Year 2023-2024 budget.
3. RECOMMENDED ACTION
Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $1,325,000.
4. FISCAL IMPACT
The total expenditure for these purchases is $1,325,000 and will be funded through:
Water Fund (600) $1,150,000
Meter Replacement Program (18102) 175,000
Total: $1,325,000
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community.
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4. Provide outstanding public service.
b. Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Public Works Department Water Division purchases many different types of materials and supplies such as water meters, copper tubing, brass fittings, hydrants, couplings, saddles, valves, meter boxes, lids, sand, gravel, base paving materials, etc. for its daily maintenance operations.
These items are needed for the successful repair, installation, and maintenance of the City’swater City of Orange Printed on 6/21/2023Page 1 of 2
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Item #: 3.9. 6/27/2023 File #: 23-0315
These items are needed for the successful repair, installation, and maintenance of the City’swater infrastructure. The Public Works Department Water Division uses the informal bid process to purchase the required materials by requesting all participating vendors to provide pricing for each individual item needed. There is no, one specific vendor that continually provides the lowest price for all items; therefore, the Water Division purchases materials from the vendors that offer the lowest price for that particular item.
The Water Division continuously purchases different materials and supplies from the ten vendors listed below. As the amount of purchases from each vendor is over the $30,000 per year limit per vendor, staff is requesting the City Council authorize the purchase orders, on an as needed basis, in the amounts shown in the table upon approval of the Fiscal Year 2023-2024 budget.
Vendor Amount
Neptune Technology $400,000
Yo Fire $150,000
C Wells Supply $150,000
United Water Works $125,000
Ferguson $125,000
Armorcast $125,000
S&J Supply $100,000
PTI Sand & Gravel $50,000
West Coast Sand & Gravel $50,000
Main Street Materials $50,000
The Public Works Department Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.
7. ATTACHMENTS
· None
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