FIRST AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT
[Enterprise Land Management System Project Advisory Services] THIS FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (the “First Amendment”) is made and entered into as of _______________, 2023, by and between the CITY OF ORANGE, a municipal corporation (“City”), and PARK CONSULTING GROUP, INC] (“Contractor”), with reference to the following:
A. City and Contractor entered into a Professional Services Agreement ( AGR-7344) dated as of March 8, 2022 , which is incorporated herein by this reference (the “Original Agreement”); and
B. City and Contractor desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
Section 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.
Section 2. Cross-References. City and Contractor agree that all references in this First Amendment are deemed and construed to refer to the Original Agreement, as implemented by this First Amendment.
Section 3 Revised Scope of Services . The Scope of Services, Section 1, Exhibit A of the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit A attached hereto and incorporated herein by this reference.
Section 4 Compensation. The total not-to-exceed compensation for the services to be rendered as set forth in Section 2.a of the Original Agreement is increased by Eighty Five Thousand DOLLARS and [00]/100 ($85,000) and Section 2.a is hereby amended in its entirety to read as follows:
“Contractor's total compensation for all services performed under this Agreement, shall not exceed One Hundred Thirty Seven Thousand and Five Hundred DOLLARS and 00/100 ($137,500) without the prior written authorization of City.” Section 5. Authority of City Manager . Pursuant to Section 3.08.430 of the Orange Municipal Code, the City Manager is authorized to approve and execute amendments to the Agreement to adjust the compensation as provided herein.
Section 6. Integration. This First Amendment amends, as set forth herein, the 2 Original Agreement and, except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control and govern the rights and obligations of the parties.
[Remainder of page intentionally left blank; signatures on next page] 3 IN WITNESS of this First Amendment, the parties enter into this First Amendment on the year and day first above written.
“CONTRACTOR” “CITY”
[Insert name of Contractor and type of entity.] CITY OF ORANGE, a municipal corporation
*By: By:
Printed Name: Daniel R. Slater, Mayor
Title:
*By: ATTEST:
Printed Name:
Title:
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
Mary E Binning
Senior Assistant City Attorney
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
EXHIBIT A
SUPPLEMENTAL SCOPE OF SERVICES
[Behind this page.]
Prepared for:
City of Orange
Attn: Frank Sun
City of Orange
300 E. Chapman Ave.
Orange, CA 92866
Prepared by:
Park Consulting Group
200 Spectrum Center Drive, Suite 300
Irvine, CA 92618
Glenn Park
[email protected]
ENTERPRISE LAND MANAGEMENT SYSTEM
LMS Project Advisory Services
O R A N G E
C A L I F O R N I A April 12, 2023
City of Orange – LMS Project Advisory Services
SCOPE OF SERVICES
The team at Park Consulting Group have applied experiences and lessons learned from previous and active LMS projects to recommend the following consulting services needed for the City of Orange’s LMS Project:
1. Core Principles of Park Consulting Group
• Serve as a steward to the City to have the interests of the leaders, staff, and constituents in mind to identify opportunities to save time and money, and to work to achieve the City’s goals. • Serve as an advocate for the City in interactions with project related vendors and consultants. • Serve as an advisor for the City to s upport communication with leadership and key stakeholders , including input for staff reports and constituent communications.
2. LMS Implementation Advisory Services
• Review project scope, goals and deliverables that support business goals for the LMS Project. • Effectively communicate with project team members and stakeholders in a timely fashion and on an ongoing basis.
• Review project plans and project timelines and milestones provided by the project team. • Review tracked project milestones and deliverables against SOW. • Review project lessons learned to identify successful and unsuccessful project elements. • Provide project team with best practices and tools for project execution, management, and delivery from LMS implementation experiences.
• Review staffing requirements from vendor and comparison with City staffing availability. • Attend project management, project sign-off, and other project meetings, as requested. • Review project plans and associated communication / sign-off documents, as requested. • Review project deliverables and approval documentation to ensure they adhere to City’s expectations, objectives, and requirements, as requested.
• Support identification of risks and issues within the project as needed; consult with city management to formulate a plan to mitigate and resolve.
• Support analysis and discussions for changes in project scope, identifying potential project challenges and development of contingency plans.
3. Key Assumptions
• PCG shall be responsible for advisory services and is estimated at participating up to 10 hours per week throughout the duration of the LMS Project on an as-needed basis as directed by the City. • City will provide a primary project contact that is available throughout the duration of services. • City will make project management team members , subject matter experts , and an implementation team (including consultants, contractors, and vendors) available to PCG t o answer questions and provide updates as needed.
• City estimates PCG should primarily have the ability to deliver the project remotely with no on-site visits and/ or incurred travel costs. In the event an onsite meeting is required, City will notify PCG.
Cost Proposal
LMS Project Advisory services are proposed to be provided from April 24, 2023 – February 28, 2024 (10 months).
Requested Services Total
4/24/2023 – 4/30/2023: Up to 10 hrs (no cost) No Cost
5/1/2023 – 2/28/2024 (10 months): Up to 10 hrs/ week (fixed $8,500/mo) $85,000 GRAND-TOTAL $85,000