Agenda Item
City Council
Item #: 3.6. 7/11/2023 File #: 23-0282
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
First Amendment to Consultant Services Agreement with Park Consulting Group, Inc. (PCG) for Enterprise Land Management System (LMS) Implementation Services.
2. SUMMARY
The City entered into an agreement with PCG to facilitate the solicitation and selection of Maintstar as the LMS solution provider. The amendment to PCG’sagreement will provide for services to assist with the City’s effort in the implementation of the Maintstar system.
3. RECOMMENDED ACTION
Approve the First Amendment to the Consultant Services Agreement with Park Consulting Group, Inc. in the amount of $85,000, and authorize the Mayor and the City Clerk to execute on the behalf of the City.
4. FISCAL IMPACT
Funds in the amount of $85,000 are available in the Building Records Management Fund (110).
5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service.
c: Enhance technology to improve public accessibility to information and services.
6. DISCUSSION AND BACKGROUND
On March 8, 2022, the City entered into an agreement with PCG for Enterprise Land Management System Procurement Services. The services are to facilitate the planning, project management, and LMS inventory leading to the solicitation and selection of an LMS solution provider. Based on PCG’s work, the City has selected and entered into a five-year Software Agreement with Maintstar.
The next step towards bringing the new LMS operational is the implementation phase. PCG will assist with the procedural efforts to bring the new software systems live, including guidance in configuring the system to optimize use. PCG’sservices include tracking project milestones, providing the project team with best practices and tools for project execution and delivery from LMS implementation experiences; identifying risks and issues, and formulating plans to mitigate and resolve the issues. PCG has assisted local agencies and other jurisdictions around Orange County including Santa Ana, Newport Beach, Fullerton, Huntington Beach, Lake Forest, Aliso Viejo, Tustin, City of Orange Printed on 7/6/2023Page 1 of 2
powered by Legistar™
Item #: 3.6. 7/11/2023 File #: 23-0282
and Costa Mesa.
The amount of this amendment with PCG is $85,000, which brings the total amount of the original agreement not to exceed $135,700. PCG’s services for this amendment are expected to be completed within 10 months, from May 2023, to February 28, 2024. Based on PCG’svast experience and specialized knowledge in this kind of LMS implementation services, staff recommends approval of this amendment.
7. ATTACHMENTS
· First Amendment to Consultant Services Agreement with PCG City of Orange Printed on 7/6/2023Page 2 of 2
powered by Legistar™