Agenda Item
City Council
Item #: 3.18. 7/11/2023 File #: 23-0459
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize purchase of asphalt cold mix and washed concrete sand for the Public Works Water Division from Main Street Materials.
2. SUMMARY
Request to authorize an increase to purchase order for a total amount of $37,000 with Main Street Materials for roadway repairs materials during Fiscal Year 2022-23.
3. RECOMMENDED ACTION
Approve an increase of $8,000 to a purchase order for asphalt cold mix and washed concrete sand from Main Street Materials for the total amount of $37,000 for Fiscal Year 2022-23.
4. FISCAL IMPACT
The total expenditure for this purchase is $37,000 and will be funded through Water Fund (600).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Public Works Department Water Division purchases asphalt cold mix and washed concrete sand for its repairs and maintenance operation of the water system. During Fiscal Year 2022-23 (FY23), a purchase order in the amount of $29,000 was issued to Main Street Materials and has now been exhausted. Outstanding FY23 invoices for additional materials for work recently completed will require an additional $8,000, bringing the total purchase order to $37,000. Because the total purchase order during the fiscal year exceeds the $30,000 purchasing limit, staff is requesting City Council approve the additional purchase amount.
The Water Division continues to monitor and seek out the lowest vendors to ensure the City is getting the best value available.
7. ATTACHMENTS
City of Orange Printed on 7/6/2023Page 1 of 2
powered by Legistar™
Item #: 3.18. 7/11/2023 File #: 23-0459
· None
City of Orange Printed on 7/6/2023Page 2 of 2
powered by Legistar™