Agenda Item
City Council
Item #: 3.2. 7/25/2023 File #: 23-0417
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief
1. SUBJECT
Agreement with The Jungle Nursery, Inc. for weed abatement services for Fiscal Year 2023-2024.
2. SUMMARY
The Fire Department is requesting City Council approval for the renewed Professional Services Agreement between the City of Orange and The Jungle Nursery, Inc. for Fiscal Year 2023-2024 for Fire Department weed abatement services on City and private lots. The majority of these services are designated for City owned lots.
3. RECOMMENDED ACTION
Approve the agreement with The Jungle Nursery, Inc., in an amount not-to-exceed $96,250 for weed abatement services; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this agreement is not-to-exceed $96,250 and will be funded through General Fund (100).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
6. DISCUSSION AND BACKGROUND
The Fire Department’smission is “toprevent or minimize the loss of life, damage to the environment, and loss of property from fire, medical emergencies, and hazardous conditions.”The Fire Department coordinates the clearing of dead vegetation from certain designated City owned lots to mitigate the risk of fires in the wildland urban interface areas. There are over twenty City owned lots that a private landscape company clears twice a year. Most of these lots are alongside roadways, in parks, creek beds, and open areas. In addition, the Fire Department is responsible for ensuring private property owners clear their own lots. If private property owners fail to clear their lots after multiple notices, the Fire Department will arrange for a private vendor to perform the service. Should this service be required, it is the responsibility of the property owner to reimburse the City.
The Jungle Nursery, Inc. has provided this service since 2013, receiving the highest RFP score based on customer service (ability to assign a lead worker to the project), previous experience, and City of Orange Printed on 7/20/2023Page 1 of 2
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Item #: 3.2. 7/25/2023 File #: 23-0417
based on customer service (ability to assign a lead worker to the project), previous experience, and competitive cost. During this time, the Jungle Nursery has maintained pricing for lot clearance and have increased “as needed” weed spraying costs by 5%. The Fire Department has been extremely satisfied with services provided and is requesting to renew the Weed Abatement Services Agreement with this vendor for Fiscal Year 2023-2024. The one-year cost for the Agreement is not-to-exceed $96,250, of which approximately $90,000 is dedicated for weed abatement efforts on City property.
The average annual expenditure for weed abatement services over the past 5 years is approximately $70,000. This amount will vary from year to year depending on the amount of precipitation and vegetation growth within the City owned parcels.
7. ATTACHMENTS
· Professional Services Agreement with The Jungle Nursery, Inc. · Weed Abatement Contract Renewal Pricing
· Weed Abatement City Parcel Maps
City of Orange Printed on 7/20/2023Page 2 of 2
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