Agenda Item
City Council
Item #: 3.8. 8/22/2023 File #: 23-0522
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director
Christopher Cash, Public Works Director
1. SUBJECT
Second Amendment to the Agreement with California Waters Development Inc., for maintenance of City fountains.
2. SUMMARY
The City currently has an agreement for $86,904.80 with California Waters Development Inc. to provide maintenance of all City fountains at parks and city facilities. California Waters Development Inc. has since notified the City of unforeseen additional service expenses due to aging infrastructure.
The proposed Second Amendment to the Agreement includes repairs and maintenance in the amount of $61,215 and a 10 percent contingency of $6,121.50, for a total amount of $67,336.50.
The Second Amendment would bring the total not-to-exceed amount to $154,241.30.
3. RECOMMENDED ACTION
Approve the Second Amendment with California Waters Development, Inc. in the amount of $67,336.50 for maintenance of City fountains; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for the Second Amendment is $67,336.50 and will be funded through the General Fund (100).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community.
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 3: Enhance and promote quality of life in the community. a: Renovate, maintain, develop, and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
California Waters Development Inc. (CA Waters) currently provides routine maintenance for all City fountains located in city parks and facilities. The vendor also provides emergency service and repairs as needed, which has recently included the replacement of a pump stand, vault control repairs, water pump repairs, and electrical equipment troubleshooting. In addition, due to the aging infrastructure supporting all City fountains, the vendor recently identified critical supplemental repairs City of Orange Printed on 8/17/2023Page 1 of 2
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Item #: 3.8. 8/22/2023 File #: 23-0522
infrastructure supporting all City fountains, the vendor recently identified critical supplemental repairs and deep cleanings that will be needed at each individual fountain within the next 24 months. While this additional service was not budgeted for in FY24, staff believes sufficient funding exists to cover the first-year cost. Staff will adjust the budget in FY25 to account for the second-year cost.
Staff is recommending that the City Council approve the Second Amendment with CA Waters for unforeseen additional City fountain repairs and maintenance. The total amount included in the proposed Second Amendment is $61,215. The Second Amendment also includes a 10 percent contingency of $6,121.50, for a total of $67,336.50. The Second Amendment would bring the total contract not-to-exceed amount to $154,241.30. The total expenditure for the Second Amendment will be funded through the General Fund (100). The current agreement expires in February 2026, at which time, services for City fountains will be put out to bid. This Second Amendment does not include repairs to the Plaza fountain that are necessary as a result of the March 2023 Plaza drive through.
7. ATTACHMENTS
· Second Amendment to Maintenance Services Agreement with California Waters Development, Inc
City of Orange Printed on 8/17/2023Page 2 of 2
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