Agenda Item
City Council
Item #: 3.14. 9/12/2023 File #: 23-0551
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Superior Pavement Markings, Inc. for the Annual Traffic Striping, Pavement Markings, and Raised Pavement Markers Installation project; Bid No. 23-24.01.
2. SUMMARY
Bids for the Annual Traffic Striping, Pavement Markings, and Raised Pavement Markers Installation Project were received and opened on August 10, 2023. One bidder responded to the notice inviting bids. The apparent low bidder is Superior Pavement Markings, Inc. of Cypress, CA in the amount of $166,035.
3. RECOMMENDED ACTION
Approve a contract with Superior Pavement Markings, Inc. for an initial term of three years in the amount of $498,105 for the Annual Traffic Striping, Pavement Markings, and Raised Pavement Markers Installation Project; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $498,105, with the Fiscal Year 2003-2004 annual amount of $166,035 to be funded through General Fund (100)
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
On an annual basis, the City contracts the maintenance of traffic striping, pavement markings and raised pavement markers. The current contract with BC Traffic expired on June 30, 2023.
The City Council approved advertisement for bids on July 11, 2023. The bid solicitation was advertised on July 20, 2023, for a period of three weeks and bids were opened on August 10, 2023.
One bid was received from Superior Pavement Markers, Inc. in the amount of $166,035.
The maintenance contract has an initial three-year term, with one optional two-year extension contingent upon contractor performance, to reduce administrative efforts of annual contract City of Orange Printed on 9/7/2023Page 1 of 2
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Item #: 3.14. 9/12/2023 File #: 23-0551
contingent upon contractor performance, to reduce administrative efforts of annual contract amendments. Renegotiation of the amount and unit prices may be initiated by the City or the contractor if and when the contract is extended, with price increases limited to construction price index.
The low bid is about 18.5% higher than the Engineer’sEstimate of $140,000. In the past three years, there has been an escalation of construction costs. The bid received is reflective of current construction market conditions. Staff checked the references and qualifications for Superior Pavement Markings, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Superior Pavement Markings, Inc. be awarded a three-year term contract in the amount of $498,105.
7. ATTACHMENTS
· Bid Abstract
· Contract
City of Orange Printed on 9/7/2023Page 2 of 2
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