Agenda Item
City Council
Item #: 3.15. 9/12/2023 File #: 23-0571
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Pavement Coatings Co. for Annual Slurry Seal at Various Locations, FY 23-24; Bid No. 23-24.03.
2. SUMMARY
Bids for the Annual Slurry Seal at Various Locations, FY 23-24 (SP-4259) were received and opened on August 24, 2023. Four bidders responded to the notice inviting bids. The apparent low bidder is Pavement Coatings Co. of Jurupa Valley, California, in the amount of $618,500.
3. RECOMMENDED ACTION
Approve the contract with Pavement Coatings Co. in the amount of $680,350, representing an original amount of $618,500, plus a 10% contingency of $61,850, for Annual Slurry Seal at Various Locations, FY 23-24; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $680,350 and will be funded through:
Pavement Management Program (13120) RMRA (274) $662,684 Minor Traffic Control Devices (16302) Capital Projects (500) 17,666 Total: $680,350
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Annual Slurry Seal Project at Various Locations, FY 23-24 is part of the City’songoing Annual Street Maintenance activities and is designed to prolong the pavement life of City streets.
Rehabilitation methods vary depending on the sustained damage, but in general consist of localized areas of pavement reconstruction as needed and slurry seal. The rehabilitated pavement will have a longer service life and will provide a safe and smooth ride for the public.
This slurry seal project will include arterial and local streets throughout the City. The streets are selected for maintenance in accordance with our Pavement Management Plan, generally fall into the City of Orange Printed on 9/7/2023Page 1 of 2
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Item #: 3.15. 9/12/2023 File #: 23-0571
selected for maintenance in accordance with our Pavement Management Plan, generally fall into the “fair”category, and require work at this time to prevent pavement deterioration and avoid a higher cost for asphalt concrete overlay in the future. The work includes local dig out repairs, slurry seal, signing, and striping.
The City Council previously approved advertisement for bids on July 25, 2023. The bid solicitation was advertised on August 3, 2023 for a period of three weeks and bids were opened on August 24, 2023. Four bids were received as follows:
1. Pavement Coatings Co., Jurupa Valley, CA $618,500.00
2. American Asphalt South, Inc., Riverside, CA $652,254.00
3. Roy Allan Slurry Seal, Inc., Santa Fe Springs, CA $728,823.40
4. All American Asphalt, Corona, CA $796,550.00
The low bid is about 10% higher than the Engineer’sEstimate of $553,520 for the project. This is likely due to increases in labor costs and prices of materials. City staff checked the references and qualifications for Pavement Coatings Co. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Pavement Coatings Co. be awarded the contract in the amount of $680,350, representing an original amount of $618,500 plus a 10% contingency of $61,850 for Annual Slurry Seal Project at Various Locations, FY 23-24.
Construction is scheduled to begin in October 2023 and is expected to be completed within 60 calendar days.
7. ATTACHMENTS
· Bid Abstract
· Location Maps
· Contract with Pavement Coatings Co.
City of Orange Printed on 9/7/2023Page 2 of 2
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