Agenda Item
City Council
Item #: 3.5. 10/10/2023 File #: 23-0614
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Russell Bunim, Community Development Director
1. SUBJECT
First Amendment to Agreement with Amber Gregg, Inc. for Planning consulting services.
2. SUMMARY
First Amendment to the Agreement with Amber Gregg, Inc. to increase the contract amount by an additional $66,000 to continue Planning consulting services.
3. RECOMMENDED ACTION
Approve the First Amendment to agreement with Amber Gregg Inc. for Planning consulting services; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this amendment is $66,000 and will be funded by salary savings from the Fiscal Year 23-24 adopted budget in the General Fund (100).
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
Goal 3: Enhance and promote quality of life in the community c: Support and enhance attractive, diverse living environments.
6. DISCUSSION AND BACKGROUND
Amber Gregg Inc. provides planning consulting services to local jurisdictions. As part of those services, Amber Gregg, Inc. offers staff of various backgrounds and expertise to perform services that include the review and approval of plan checks pertaining to Accessory Dwelling Units (ADUs).
Amber Gregg Inc. is currently managing 29 ADU applications for the City and retains capacity to process up to five new applications per week. The service includes 15-20 hours per week providing initial ADU application review, sending comment letters, meeting with applicants, responding to inquiries, streamlining the ADU review process, and reviewing revised plans and documents.
The City retained planning staff services from Amber Gregg Inc. in June 2022 to support the Planning Division during ongoing recruitment to fill three vacant Planner positions. This Amendment is to continue Planning support in order to maintain a high level of customer services and continue to meet customer and organizational expectations of timely application processing. Salary savings from the City of Orange Printed on 10/5/2023Page 1 of 2
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Item #: 3.5. 10/10/2023 File #: 23-0614
customer and organizational expectations of timely application processing. Salary savings from the vacant planning positions will be used to fund the contract as needed until the vacant positions are filled and staff is trained to process the ADU applications received.
7. ATTACHMENTS
· First Amendment to Agreement with Amber Gregg, Inc.
City of Orange Printed on 10/5/2023Page 2 of 2
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