Agenda Item
City Council
Item #: 3.6. 10/10/2023 File #: 23-0655
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police
1. SUBJECT
First Amendment with Adlerhorst International, LLC, for police canine services; and appropriation of $18,630 in designated donation funding received from the Orange Police Foundation to the Orange Police Department canine program.
2. SUMMARY
The $18,630 donation will be used to purchase a police service dog and training to maintain a three- team force serving the residents and businesses in the City of Orange. Staff is requesting acceptance of the revenue and its appropriation into the Fiscal Year 2023-2024 budget.
3. RECOMMENDED ACTION
1. Approve First Amendment with Adlerhorst International, LLC, and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Accept into the City’srevenue budget an $18,630 donation from the Orange Police Foundation into revenue account number 100.4021.48390.12307, General Fund - K9/SWAT Donations.
3. Authorize the appropriation of $18,630 into expenditure account number 100.4021.55510.12307 General Fund - K9/SWAT Donations.
4. FISCAL IMPACT
The total appropriations for this donation is funded by the additional revenue received from the Orange Police Foundation.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
6. DISCUSSION AND BACKGROUND
The Orange Police Foundation (Foundation) was recently established in July 2023 and is recognized by the Internal Revenue Service as an IRC 501(c)(3) exempt organization and public charity. The Foundation’smission, in part, is to support the Orange Police Department by funding equipment, training, and department programs. Donations to, and partnerships with, the Foundation will ensure additional support needs are adequately provided for and will improve the safety of officers and residents through funding of equipment, training, and community outreach programs.
The Benevolent and Protective Order Elks Lodge No. 1475 (Elks Lodge) has partnered with the Foundation in selecting the Orange Police Department canine program to receive a $17,000 donation City of Orange Printed on 10/5/2023Page 1 of 2
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Item #: 3.6. 10/10/2023 File #: 23-0655
Foundation in selecting the Orange Police Department canine program to receive a $17,000 donation earmarked for the purchase of a police service dog and required training. The department has found a suitable police service dog for the newest canine officer, Greggory Cates, through Adlerhorst International, LLC (Adlerhorst). The total cost of the new service dog and required training is $18,630. The procurement of the service dog and required training will be funded by an $18,630 donation from the Foundation, made possible by the sizable donation from the Elks Lodge.
The City Manager approved Agreement No. 5595.L with Adlerhorst in April 2022. The original two- year contract amount with Adlerhorst was $29,000. This contract change order represents an increase of $19,000 bringing the final contract amount to $48,000. While the purchase of a police service dog and training from Adlerhorst is within specified purchasing parameters that do not require further approval, the cumulative total for the two-year agreement with Adlerhorst exceeds the maximum allowable purchasing threshold requirement. It is the recommendation of the Purchasing Division of the Finance Department to apply the Orange Municipal Code, Section 3.08.120.B which requires the approval of the City Council for the purchase of materials, supplies and equipment of $30,000 or more. Funds available in Fiscal Year 2023-2024 budget are sufficient and do not require additional funding.
This service dog, along with his handler, will join canine Wyatt and his handler Officer Osborn and canine Nash and his handler Officer Shryock as a three-team unit serving both residents and businesses in the City of Orange.
7. ATTACHMENTS
· First Amendment Agreement with Adlerhorst
City of Orange Printed on 10/5/2023Page 2 of 2
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