Tom Kisela
City Manager
Mike Vigliotta
City Attorney
Pamela Coleman
City Clerk
DAN SLATER
Mayor
ARIANNA BARRIOS
Mayor pro tem, District 1
JON DUMITRU
Councilmember, District 2
KATHY TAVOULARIS
Councilmember, District 3
DENIS BILODEAU
Councilmember, District 4
ANA GUTIERREZ
Councilmember, District 5
JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
December 12, 2023
5:00 PM Closed Session
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.
Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www .cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.
Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U -verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.
Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council ’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off -agenda items unless authorized by law .
Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
(Continued on page 2)
City Council Agenda December 12, 2023
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www .cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.
In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.
Please contact the City Clerk’s Office at (714) 744-5500 with any questions.
ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.
REMINDER: Please silence all electronic devices while City Council is in session.
City Council Agenda December 12, 2023
5:00 PM CLOSED SESSION
1. CALL TO ORDER
1.1 ROLL CALL
2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.
3. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a) & (d)(1) – One case In re McKinsey & Co., Inc., National Prescription Opiate Consultant Litigation United States District Court Case No. 3:21-md-02996-CRB
4. CLOSED SESSION REPORT
5. ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session in the Council Chamber.
City Council Agenda December 12, 2023
6:00 PM REGULAR SESSION
1. OPENING/CALL TO ORDER
1.1 INVOCATION
Rev. Dr. Tim Klinkenberg, St. John’s Lutheran Church
1.2 PLEDGE OF ALLEGIANCE
Councilmember Kathy Tavoularis
1.3 ROLL CALL
1.4 PRESENTATIONS/ANNOUNCEMENTS
El Modena High School Student Liaison Emma Hoffman
Orange High School Student Liaison Nancy Albeno
The Association of California Cities – Orange County 2024 Membership Benefits and Updates
Orange County Power Authority State of the Agency and Projections
1.5 REPORT ON CLOSED SESSION ACTIONS
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker.
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.
3.1. Waive reading in full of all ordinances on the Agenda.
Approve.
Recommended Action:
Staff ReportAttachments:
City Council Agenda December 12, 2023
3.2. Confirmation of warrant registers dated November 2, 9, 16, 22, and 30.
Approve as presented.
Recommended Action:
Staff Report
November 2, 2023 Warrant Register
November 9, 2023 Warrant Register
November 16, 2023 Warrant Register
November 22, 2023 Warrant Register
November 30, 2023 Warrant Register
Attachments:
3.3. Approval of minutes of the City of Orange City Council Regular Meetings held on November 14 and 28, 2023.
Approve minutes as presented.
Recommended Action:
Staff Report
November 14, 2023, Regular Meeting minutes
November 28, 2023, Regular Meeting minutes
Attachments:
3.4. Traffic Study Reimbursement Agreement with Chapman University.
Approve the Traffic Study Reimbursement Agreement with Chapman University in the amount of $ 9,965; and authorize the Mayor and City Clerk to execute on behalf of the City.
Recommended Action:
Staff Report
Traffic Study Reimbursement Agreement
Attachments:
3.5. Appropriation of $59,134.76 in revenue from Recreation class programs.
1. Accept into the City ’s Fiscal Year 2023-2024 revenue budget $59,134.76 in recreation class revenue into account 100.7001.46540.00000, Recreation Classes.
2. Authorize the appropriation of $41,394.33 in the Fiscal Year 2023-2024 expenditure account number 100.7011.51670.00000, Other Professional and Consulting Services.
Recommended Action:
Staff ReportAttachments:
City Council Agenda December 12, 2023
3.6. Approval of plans and specifications for Mechanical Services and Preventative Maintenance for Heating, Ventilation, and Air Conditioning Equipment at Various City Buildings; and authorization to advertise for bids.
Approve plans and specifications and authorize advertising for Bid No. 23-24.22.
Recommended Action:
Staff ReportAttachments:
3.7. Final Acceptance of Belmont and La Veta Parks Shade Structures; and authorization to file Notice of Completion.
Accept Belmont and La Veta Parks Shade Structures as complete, and authorize staff to file Notice of Completion with the County Recorder.
Recommended Action:
Staff Report
Notice of Completion and Acceptance
Attachments:
3.8. Second Reading and adoption of an Ordinance of the City Council of the City of Orange adding Chapter 2.13 to Title 2 of the Orange Municipal Code related to Lobbyist Registration and Reporting. Ordinance No. 14-23.
Adopt Ordinance No. 14-23.
Recommended Action:
Staff Report
Ordinance No.14-23
Attachments:
3.9. Authorize the purchase of a Polaris XPEDITION Adventure Utility Task Vehicle (UTV) from Polaris Sales Inc. using a cooperative purchasing agreement.
Approve the purchase of a UTV from Polaris Sales Inc. for $51,000.
Recommended Action:
Staff Report
Polaris Sourcewell Contract #122220-PSI
Polaris Quote #QUO-49432-M6W1S9
Attachments:
3.10. Authorize purchase of Assureon Trusted System and support from Complete Paperless Solutions, LLC as a single source vendor.
1. Approve the purchase of Assureon Trusted System from Complete Paperless Solutions for $93,192.17.
2. Authorize the appropriation of $93,192.17 from the Computer Replacement unreserved fund balance to expenditure account number 790.1601.56033.20284 Document Management Improvements.
Recommended Action:
City Council Agenda December 12, 2023
Staff Report
Complete Paperless Solutions, LLC proposal
Attachments:
3.11. Submittal of annual financial reports for development impact fees for Fiscal Year 2022-2023.
Receive and file the annual financial reports relating to Transportation System Improvement Program Fees, Park Infill Fees, Fire Protection Facility Fees, Police Facility Development Fees, and Library Facilities Development Fees.
Recommended Action:
Staff Report
Attachment A - Annual Report for Transportation System
Improvement Program Fees
Attachment B - Annual Report for Park Infill Fees
Attachment C - Annual Report for Fire Protection Facility Fees Attachment D - Annual Report for Police Facility Development Fees Attachment E - Annual Report for Library Facility Development Fees Attachments:
3.12. Adoption of Fiscal Year Ended June 30, 2023, Measure M 2 Expenditure Report .
Resolution No. 11506.
Adopt Resolution No. 11506. A Resolution of the City Council of the City of Orange concerning the Fiscal Year Ended June 30, 2023, Measure M 2 Expenditure Report for the City of Orange.
Recommended Action:
Staff Report
Resolution No. 11506
M2 Expenditure Report for the Fiscal Year ended June 30, 2023 Attachments:
3.13. Adoption of a resolution approving the terms and conditions of the Master Agreement between the City of Orange and Caltrans for State Funded Projects .
Resolution No. 11507.
Adopt Resolution No. 11507. A Resolution of the City Council of the City of Orange approving the terms and conditions of the Master Agreement between the City and the State for state -funded projects from the State Transportation Improvement Program or other state -funded programs and authorizing the City Manager or the Director of Public Works to execute any and all Program Supplement Agreements to implement the Master Agreement.
Recommended Action:
Staff Report
Resolution No. 11507
Attachments:
City Council Agenda December 12, 2023
3.14. Rejection of all bids for Community Development Block Grant El Modena Basin Public Restroom Improvement Project; adoption of a resolution authorizing the use of City employees to perform site preparation and installation as needed for the Project; and authorization to purchase the restroom building from Public Restroom Company. Resolution No. 11509.
1. Reject all bids received for Bid No. 23-24.15 ( SP-4257); Community Development Block Grant El Modena Basin Public Restroom Improvement Project (“Project”).
2. Adopt Resolution No. 11509. A Resolution of the City Council of the City of Orange Making a Declaration Pursuant to the Uniform Public Contracting Cost Accounting Act (Public Contract Code Section 22038) and Orange Municipal Code Section
3.08.550 that the El Modena Basin Public Restroom Improvement Project can be performed more economically by City Employees and further declaring pursuant to the Local Agency Public Construction Act (Public Contract Code Section 20167) that the materials may be furnished at a lower price in the open market.
3. Approve the purchase of the restroom building from Public Restroom Company under Sourcewell Contract # 081721-PRM.
Recommended Action:
Staff Report
Bid Abstract
Resolution No. 11509
Attachments:
3.15. Memorandum of Understanding between the City of Orange and the Orange Maintenance and Crafts Employees’ Association. Resolution No. 11510.
Adopt Resolution No. 11510. A Resolution of the City Council of the City of Orange Repealing Resolution No. 11279 and approving the Memorandum of Understanding between the City of Orange and the Orange Maintenance and Crafts Employees ’ Association, concerning wages, hours, and other conditions of employment effective January 1, 2024, through June 30, 2025.
Recommended Action:
Staff Report
Resolution No. 11510
Attachments:
3.16. Memorandum of Understanding between the City of Orange and the Orange Municipal Employees’ Association. Resolution 11511.
Adopt Resolution No. 11511. A Resolution of the City Council of the City of Orange repealing Resolution No. 11285 and approving the Memorandum of Understanding between the City of Orange and the Orange Municipal Employees’ Association, concerning wages, hours, and other conditions of employment effective January 1, 2024, through and including June 30, 2025.
Recommended Action:
Staff Report
Resolution No. 11511
Attachments:
City Council Agenda December 12, 2023
3.17. Memorandum of Understanding between the City of Orange and the Orange Management Association. Resolution No. 11512.
Adopt Resolution No. 11512. A Resolution of the City Council of the City of Orange repealing Resolution No. 11272 and approving the Memorandum of Understanding between the City of Orange and the Orange Management Association concerning wages, hours, and other terms and conditions of employment effective January 1, 2024 through June 30, 2025.
Recommended Action:
Staff Report
Resolution No. 11512
Attachments:
3.18. Memorandum of Understanding between the City of Orange and the International Brotherhood of Electrical Workers Local 47. Resolution No. 11513.
Adopt Resolution No. 11513. A Resolution of the City Council of the City of Orange Repealing Resolution No. 11374 and approving the Memorandum of Understanding between the City of Orange and the International Brotherhood of Electrical Workers (IBEW) Local 47 concerning wages, hours, and other conditions of employment effective January 1, 2024, through and including June 30, 2025.
Recommended Action:
Staff Report
Resolution No. 11513
Attachments:
3.19. Amend the Citywide Pay Schedule in accordance with the requirements of California Code of Regulations, Title 2 Section 570.5. Resolution No. 11514.
Adopt Resolution No. 11514. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11481 and amending the Citywide Pay Schedule in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5.
Recommended Action:
Staff Report
Resolution No. 11514
Attachments:
END OF CONSENT CALENDAR
* * * * * * * *
4. REPORTS FROM MAYOR SLATER
4.1. Appointment of City Councilmembers to Regional Boards and Committees.
Confirm City Councilmember appointments to regional boards and committees as listed Recommended Action:
City Council Agenda December 12, 2023
on the attachment.
Staff Report
Councilmember appointments to City Regional Boards and
Committees
Attachments:
5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request .
No action(s) will be taken pursuant to Government Code Section 54954.2(a)(3).
5.1. Sustainability Group Update and Sustainability Plan (Gyllenhammer)
6. AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code Section 53232.3(d) on meetings and conferences attended at the City's expense.
7. ADMINISTRATIVE REPORTS
7.1. Establishment of Permit Parking Area “AA,” to be comprised of both sides of Ryals Lane from the west city limit to Bobwhite Way, both sides of Bobwhite Way between Ryals and Partridge Lanes, and both sides of the 200 block of Renee Street. Resolution No. 11508.
1. Approve Permit Parking for both sides of Ryals Lane from the west city limit to Bobwhite Way, both sides of Bobwhite Way between Ryals and Partridge Lanes, and both sides of the 200 block of Renee Street.
2. Adopt Resolution No. 11508. A Resolution of the City Council of the City of Orange adopting a revised master resolution of designated permit parking areas within the City of Orange.
Recommended Action:
Staff Report
October 11, 2023 CTC Staff Report
October 11, 2023 Draft CTC Minutes
Notification Letter
Study Area Map
Petition Area Map
NPPP Implementation Policy Update 2022
Resolution No. 11508
Attachments:
8. REPORTS FROM CITY MANAGER
8.1. Code Enforcement Update on Short Term Rentals and Street Vendors
City Council Agenda December 12, 2023
9. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, January 9, 2023, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.
Date posted: December 7, 2023