Agenda Item
City Council
Item #: 3.8. 1/9/2024 File #: 23-0763
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Sourcewell Contract to Horizons Construction Company International, Inc. for the installation of new fencing along Riverdale Avenue; approval of Reimbursement Agreement with Orange County Water District; and finding of CEQA exemption.
2. SUMMARY
Approve a Reimbursement Agreement with Orange County Water District for cost sharing of fence replacement and award Horizons Construction Company International, Inc., a construction contract for the fence installation along Riverdale Avenue from Orange Olive Road to approximately 2,000 linear feet west of Orange Olive Road.
3. RECOMMENDED ACTION
1. Approve a Sourcewell contract with Horizons Construction Company International, Inc. in the amount of $169,908 for the fence installation along Riverdale Avenue from Orange Olive Road to approximately 2,000 linear feet west of Orange Olive Road; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Approve the Reimbursement Agreement with Orange County Water District in the amount not to exceed $80,000 to construct the new fence: and authorize the Mayor and City Clerk to execute on behalf of the City.
3. Appropriate $90,000 from unreserved General Fund balance to account 100.5095.51700.30235.
4. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15302 “Replacement or Reconstruction” Class 2 (c).
4. FISCAL IMPACT
The total expenditure is $169,908, which includes a 15% contingency. The project will be funded by the reimbursement received from Orange County Water District in an amount not to exceed $80,000 to General Fund (100) account 100.5095.51700.30235 and appropriation of $90,000 through unreserved General Fund (100) balance to account 100.5021.51700.30235. Upon approval of this appropriation, the estimated fund balance in Fund 100 on June 30, 2024, will be $235,000.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
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Item #: 3.8. 1/9/2024 File #: 23-0763
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The existing unreinforced cement masonry wall along Riverdale Avenue was built in the 1960s as part of the adjacent tract development. The wall along Riverdale Avenue from Orange Olive Road to approximately 2,000 linear feet west of Orange Olive Road has been deteriorated and vandalized over time. As part of the construction cost, the Orange County Water District has agreed to share in the cost of the wall replacement and will reimburse the city an amount not to exceed $80,000, which is approximately 50% of the cost. This project will continue to secure the adjacent Santa Ana River area owned by Orange County Water District and enhance the area and the adjacent trail through the removal and replacement of the dilapidated unreinforced masonry wall.
Staff collaborated with Gordian EzIQC's project coordinator to develop the scope of work for the fence installation using a Sourcewell contractor. This method of procurement is a cooperative purchasing arrangement that several government agencies use to minimize costs and staff resource impacts. By using Sourcewell, a public agency that competitively bids on construction tasks, specifications, materials, equipment, and labor costs, the City can access highly qualified specialty contractors and lower overall capital costs. The City of Orange is a member of Sourcewell and has used the cooperative agreements procurement process.
After careful consideration, Horizons Construction Co. Int’l,Inc. (Contract No. CA-R8-GB01-123021- HCC) has been recommended by staff for the project. The proposed price has been reviewed and deemed fair and reasonable, consistent with established unit prices outlined in the contract with Sourcewell. The contractor's proposal for the scheduled work comes in at $147,746. However, staff recognizes that unforeseen work and services may be necessary for the project. Therefore, in anticipation of such contingencies, an additional $22,162 (15%) has been added to the initial sum, bringing the total cost to $169,908.
Wall demolition is scheduled to begin in late January 2024. Fence installation is scheduled to begin in early March 2024 and is expected to be completed within two months, including the procurement of materials. The specifications and cost proposals are available for review at the Public Works Department.
7. ENVIRONMENTAL REVIEW
Categorical Exemption: The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15302 (Class 2 (c) - Replacement or Reconstruction) because the project involves replacing approximately 2,000 linear feet of property line fencing along Riverdale Avenue from Orange Olive Road to approximately 2,000 linear feet west of Orange Olive Road to comply with current industry standards. No public review is required.
8. ATTACHMENTS
· Contract with Horizons Construction Company International, Inc · Orange County Water District Reimbursement Agreement
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