Tom Kisela
City Manager
Mike Vigliotta
City Attorney
Pamela Coleman
City Clerk
DAN SLATER
Mayor
ARIANNA BARRIOS
Mayor pro tem, District 1
JON DUMITRU
Councilmember, District 2
KATHY TAVOULARIS
Councilmember, District 3
DENIS BILODEAU
Councilmember, District 4
ANA GUTIERREZ
Councilmember, District 5
JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
March 11, 2024
Notice and Call
of a Special Meeting
5:00 PM Strategic
Planning Session
Schaffer Park Community Building
1930 N. Shaffer St.
Orange, CA 92865
The City of Orange City Council welcomes you to this Special Meeting. Special Meetings are held for a specific purpose and when action is needed prior to the next Regular Meeting. The Mayor or a majority of the City Council may call a special meeting of the City Council with a minimum 24 hours notice.
Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation for a special meeting is available no later than 24 hours prior to the Council meeting on the City's website at www .cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue.
Public Participation
Public Comment shall be limited to only those items described on this Special Meeting Notice /Agenda (Government Code Section 54954.3(a)).
Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the Office of the City Clerk at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.
REMINDER: Please silence all electronic devices while City Council is in session.
1 City Council Agenda March 11, 2024
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the California Government Code, that a Special Meeting of the Orange City Council is hereby called for the following purpose:
5:00 PM STRATEGIC PLANNING SESSION
1. OPENING/CALL TO ORDER
1.1 PLEDGE OF ALLEGIANCE
Mayor Dan Slater
1.2 ROLL CALL
2. ADMINISTRATIVE REPORTS
2.1. City of Orange Strategic Plan Discussion and Update.
1. Conduct a communication exercise with Kelly Associates Management Group LLC.
2. Receive and file a report from Kelly Associates Management Group LLC, detailing the City Councilmembers’ respective Strengths, Weaknesses, Opportunities, and Threats analyses as well as an overview of the strategic planning update process.
3. Discuss the respective Strengths, Weaknesses, Opportunities, and Threats analyses completed by the City Council.
4. Discuss the results from the citywide survey conducted by Fairbank, Maslin, Maullin, Metz, & Associates that studied revenue measure feasibility and identified budget/service priorities, and how the results can be incorporated into to the strategic plan update.
5. Select five to six citywide priorities/goals.
6. Discuss the implementation plan process and how to translate goals to objectives.
Recommended Action:
Staff ReportAttachments:
3. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, March 12, 2024, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.
Date posted: March 6, 2024
2 Agenda Item
City Council
Item #: 2.1. 3/11/2024 File #: 24-0104
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager
1. SUBJECT
City of Orange Strategic Plan Discussion and Update.
2. SUMMARY
On November 28, 2023, the Orange City Council approved a professional services agreement with Kelly Associates Management Group LLC to assist the City of Orange with updating its strategic plan.
The strategic plan update process includes two special City Council meetings to help identify overarching community goals and an implementation plan to achieve these goals over the next five years. The March 11, 2024, Special City Council meeting is the first of these two meetings.
3. RECOMMENDED ACTION
1. Conduct a communication exercise with Kelly Associates Management Group LLC.
2. Receive and file a report from Kelly Associates Management Group LLC, detailing the City Councilmembers’respective Strengths, Weaknesses, Opportunities, and Threats analyses as well as an overview of the strategic planning update process.
3. Discuss the respective Strengths, Weaknesses, Opportunities, and Threats analyses completed by the City Council.
4. Discuss the results from the citywide survey conducted by Fairbank, Maslin, Maullin, Metz, & Associates that studied revenue measure feasibility and identified budget/service priorities, and how the results can be incorporated into to the strategic plan update.
5. Select five to six citywide priorities/goals.
6. Discuss the implementation plan process and how to translate goals to objectives.
4. FISCAL IMPACT
None.
5. STRATEGIC PLAN GOALS
The proposed recommendations will support each goal identified in the current strategic plan by making comprehensive changes/updates to better align with the Orange community’s service priorities and needs.
6. DISCUSSION AND BACKGROUND
Strategic plans are often the culmination of different (and at times, competing) factors. On the one hand, effective strategic plans should identify clear goals and objectives that an agency intends to accomplish over a defined period. On the other hand, strategic plans should be flexible, avoiding a City of Orange Printed on 3/6/2024Page 1 of 2
powered by Legistar™
3 Item #: 2.1. 3/11/2024 File #: 24-0104
accomplish over a defined period. On the other hand, strategic plans should be flexible, avoiding a sole focus on the City’simmediate needs. This suggests that effective strategic plans are holistically constructed, reflecting a considered understanding of short and long-term needs, as well as the changing conditions that often drive the City’s focus and circumstances.
To assist the City with the strategic plan update process, on November 28, 2023, the Orange City Council approved an agreement with Kelly Associates Management Group LLC (KAMG) to assist the City with updating its strategic plan covering the next five years. KAMG proposed clear milestones to complete the strategic plan update process that included:
Milestone/Task Status
Members of the City Council individually and independently complete a Strengths, Weaknesses, Opportunities, and Threats analysis (commonly referred to as a SWOT analysis).
Completed
KAMG meets with each Councilmember one-on-one to discuss their respective SWOT analyses to provide context and better understand individual viewpoints.
Completed
Hold two special City Council meetings to discuss the SWOT analysis, identify overarching community goals, and specific tasks/projects to achieve these goals.
Not completed
At the conclusion of the special City Council meetings, staff drafts the new strategic plan document in collaboration with KAMG for final City Council adoption which is anticipated to occur in June 2024.
Not completed
To date, two out of the four milestones have been completed with the two special City Council meetings next in line. Holding the two special City Council meetings will provide valuable public input and foster a collaborative dialogue to help refine and ultimately identify the City’soverarching goals and objectives over the next five years.
7. ATTACHMENTS
· None
City of Orange Printed on 3/6/2024Page 2 of 2
powered by Legistar™
4 Agenda Item
City Council
Item #: 2.1. 3/11/2024 File #: 24-0104
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager
1. SUBJECT
City of Orange Strategic Plan Discussion and Update.
2. SUMMARY
On November 28, 2023, the Orange City Council approved a professional services agreement with Kelly Associates Management Group LLC to assist the City of Orange with updating its strategic plan.
The strategic plan update process includes two special City Council meetings to help identify overarching community goals and an implementation plan to achieve these goals over the next five years. The March 11, 2024, Special City Council meeting is the first of these two meetings.
3. RECOMMENDED ACTION
1. Conduct a communication exercise with Kelly Associates Management Group LLC.
2. Receive and file a report from Kelly Associates Management Group LLC, detailing the City Councilmembers’respective Strengths, Weaknesses, Opportunities, and Threats analyses as well as an overview of the strategic planning update process.
3. Discuss the respective Strengths, Weaknesses, Opportunities, and Threats analyses completed by the City Council.
4. Discuss the results from the citywide survey conducted by Fairbank, Maslin, Maullin, Metz, & Associates that studied revenue measure feasibility and identified budget/service priorities, and how the results can be incorporated into to the strategic plan update.
5. Select five to six citywide priorities/goals.
6. Discuss the implementation plan process and how to translate goals to objectives.
4. FISCAL IMPACT
None.
5. STRATEGIC PLAN GOALS
The proposed recommendations will support each goal identified in the current strategic plan by making comprehensive changes/updates to better align with the Orange community’s service priorities and needs.
6. DISCUSSION AND BACKGROUND
Strategic plans are often the culmination of different (and at times, competing) factors. On the one hand, effective strategic plans should identify clear goals and objectives that an agency intends to accomplish over a defined period. On the other hand, strategic plans should be flexible, avoiding a City of Orange Printed on 3/6/2024Page 1 of 2
powered by Legistar™
5 Item #: 2.1. 3/11/2024 File #: 24-0104
accomplish over a defined period. On the other hand, strategic plans should be flexible, avoiding a sole focus on the City’simmediate needs. This suggests that effective strategic plans are holistically constructed, reflecting a considered understanding of short and long-term needs, as well as the changing conditions that often drive the City’s focus and circumstances.
To assist the City with the strategic plan update process, on November 28, 2023, the Orange City Council approved an agreement with Kelly Associates Management Group LLC (KAMG) to assist the City with updating its strategic plan covering the next five years. KAMG proposed clear milestones to complete the strategic plan update process that included:
Milestone/Task Status
Members of the City Council individually and independently complete a Strengths, Weaknesses, Opportunities, and Threats analysis (commonly referred to as a SWOT analysis).
Completed
KAMG meets with each Councilmember one-on-one to discuss their respective SWOT analyses to provide context and better understand individual viewpoints.
Completed
Hold two special City Council meetings to discuss the SWOT analysis, identify overarching community goals, and specific tasks/projects to achieve these goals.
Not completed
At the conclusion of the special City Council meetings, staff drafts the new strategic plan document in collaboration with KAMG for final City Council adoption which is anticipated to occur in June 2024.
Not completed
To date, two out of the four milestones have been completed with the two special City Council meetings next in line. Holding the two special City Council meetings will provide valuable public input and foster a collaborative dialogue to help refine and ultimately identify the City’soverarching goals and objectives over the next five years.
7. ATTACHMENTS
· None
City of Orange Printed on 3/6/2024Page 2 of 2
powered by Legistar™
6