Attachment A
Amount
% Increase/
(Decrease)
FY24 Year End Estimated
Expenditures 142,810,866
Salary/Benefit Base Increase 7,587,794 5.3%
Elimination of Vacancy Rate 4,405,096 3.1%
Overtime Decrease (2,280,408) -1.6%
Part Time/Seasonal Employee Cost
Increase 650,372 0.5%
Departmental Personnel Requests 154,415 0.1%
Departmental M&O Requests 1,737,643 1.2%
Debt Service 5,659 -
Increased ISF Contributions 6,164,566 4.3%
Sub-total 18,425,137 12.9%
FY25 Proposed Expenditures 161,236,003
Departmental Personnel Requests
Department Description General Fund
Cost
City Attorney Reclassify the Legal Assistant to
Senior Legal Assistant
$3,600
Community Development Reclassify the Senior Administrative Analyst to Housing Manager
($79,051)
Community Development Align the Plan Check Engineer salary to the Associate Civil Engineer salary
$23,923
Community Development Reclassify the Associate Planner to Planning Manager
($27,077)
Community Development Reclassify Senior Civil Engineer to Senior Plan Check Engineer
-
Finance Department Add a new Accountant position $105,000 Finance Department Consolidate two Finance Coordinator
positions to one Finance Supervisor
position
($56,900)
Finance Department Reclassify one Financial Analyst
position to Senior Administrative
Analyst
$19,000
Finance Department Reclassify one Full Time Finance
Clerk position to two Senior Finance
Clerk positions
$4,250
Finance Department Fixed Cost Distribution Changes ($52,330) Library Consolidate one 19hr Library Clerk
and two 19hr Library Pages to two
20hr, benefitted Library Clerks
-
Police Department Fund two Homeless Outreach
Specialists out of General Fund
$214,000
Public Works Department Reclassify the Transportation Analyst position to Associate Civil Engineer
-
Net Cost/(Savings) to General Fund: $154,415 Overtime – by department
Overtime costs are expected to decrease from FY 24 year end estimates by approximately $2.3 million or 34%, totaling close to $4.4 million for FY 25. This significant decrease is attributed to the reimbursement of the Fire overtime in relation to Strike Team deployment. The overtime is distributed by department as follows:
Department FY 24 Year End
Estimate
FY 25 Proposed
Budget
Variance
Fire $4,066,963 $2,569,500 ($1,497,463)
Police $2,166,366 $1,618,502 ($547,864)
Public Works $109,554 $140,000 $30,446
Other Departments $265,528 - ($265,528)
Net Cost/(Savings) to General Fund: ($2,280,409)
Part-time/Seasonal Employee Cost Increase – by department Part-time costs are expected to increase by approximately $650,000 or 33% from FY 24 year end estimate, totaling just over $2.6 million for FY 25. Part-time salaries are budgeted based on current staffing levels and department need, however the lower year end estimate is due to unfilled positions. Staff recommends continuing to fully fund part- time salaries based on department need. The part-time salaries are distributed by departments as follows:
Department FY 24 Year End
Estimate
FY 25 Proposed
Budget
Variance
City Manager $2,095 $19,167 $17,072
Community Services $893,460 $1,319,433 $425,973
Library $471,366 $440,151 ($31,215)
Police $422,889 $830,660 $407,771
Other Departments $169,227 - ($169,227)
Net Cost/(Savings) to General Fund: $650,374
Departmental M&O Requests
Department Requests Estimated Cost
Citywide utility increases – electricity and gas $340,000 Community Services maintenance contracts – HVAC, park
landscape, lake maintenance, park security program
$140,000
Metro Cities Fire Authority $85,000
Joint Powers Training Center (Fire) $89,000
County Animal Control contract $300,000
Orange County Local Agency Formation Commission $26,000 Landscape Maintenance contract (Public Works) $25,000
2024 General Election Costs $250,000
City Council Materials and Supplies $6,700
Economic Development Training & Contractual Services $22,500 Community Services Special Event Contractual Increases $23,000 Alternate Employees for Library Staffing Coverage $50,000 Uniforms – Police Department $60,000
Outsourcing Graffiti Response $67,000
Enhanced Security – Old Towne West Parking Structure $130,000 Total $1,614,200
Increased Internal Service Fund Contributions
Internal Service Fund FY 24 Contribution FY 25 Contribution Variance 710 Equipment Maintenance $2,332,230 $3,029,100 $696,870 720 Equipment Replacement - $2,917,800 $2,917,800
740 Accrued Liability $2,306,929 $3,626,500 $1,319,571
780 IT Operations $3,489,475 $3,414,300 ($75,175)
790 Computer Replacement - $1,305,500 $1,305,500
Total Cost to General Fund $6,164,566
Department Requests – Not Included in the Proposed Budget The following departmental requests are not included in the proposed budget:
Operating Requests not included in the Budget Estimated Cost Streetscape Design Standards $250,000
Restroom Interior Renovations – Parks $30,000
Sport Court Resurfacing Program – Parks $17,000
Appropriation of CalOES Admin Fee – Fire Safety Equipment $270,000 Total $567,000
Personnel:
Department Description General Fund
Cost
Fire Department Reclassify the Administrative
Analyst I position to Senior
Administrative Analyst
$49,000
Fire Department Addition of a Senior Permit
Technician
$95,000
Fire Department Reclassify one Plan Examiner to
Senior Plan Examiner
$20,000
Fire Department Addition of a Training Battalion
Chief
$325,956
Library Addition of one 20hr Finance
Assistant
$28,000
Total Cost to General Fund: $517,956