Agenda Item
City Council
Item #: 3.17. 4/9/2024 File #: 24-0218
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize purchase of nine vehicles from the National Auto Fleet Group for the Orange Police, Public Works, and Community Services Departments using a Cooperative Purchasing Agreement.
2. SUMMARY
Approve request for purchasing nine vehicles from the National Auto Fleet Group and installing equipment from Hi-Standard Automotive, LLC, for the Orange Police, Public Works, and Community Services Departments. The City Council has previously approved the Cooperative Purchasing Agreement as the standard for vehicle procurement.
3. RECOMMENDED ACTION
1. Approve the purchase of nine vehicles from National Auto Fleet Group in the amount of $616,829.
2. Authorize the purchase and installation of safety equipment from a single source vendor, Hi- Standard Automotive, LLC, for the five Ford Pursuit Explorers in the amount of $93,233.
4. FISCAL IMPACT
The total expenditure for this purchase is $710,062, which will be funded through the Vehicle Replacement Fund 720.5023.55212.19999.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
6. DISCUSSION AND BACKGROUND
Staff is proposing the acquisition of nine new vehicles as the aging vehicles have surpassed their optimal service life. The new vehicles will enhance service capabilities and provide advanced safety features, improved fuel efficiency, and enhanced technology.
The City Council previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a vehicle and equipment procurement standard. This purchase is a continuation of that policy.
Sourcewell contracts are nationally solicited, competitively bid, and awarded. National Auto Fleet was City of Orange Printed on 4/4/2024Page 1 of 2
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Item #: 3.17. 4/9/2024 File #: 24-0218
Sourcewell contracts are nationally solicited, competitively bid, and awarded. National Auto Fleet was awarded contract No. 091521-NAF for cars, trucks, vans, sports utility vehicles, and others. Through Sourcewell’scontract with National Auto Fleet Group, pricing discounts range from 1% to 25.86% across 15 manufacturers, depending on the model. The total savings to the City for this purchase is
4.99% for a combined savings of $11,867. The total cost for this purchase is $616,829. The vehicle descriptions are listed below.
Department Current Year Make
& Model
Replacement
Vehicle Year Make
& Model
Replacement Cost,
Including Outfitting
Police Five 2019 Ford
Explorer Pursuits
Five 2025 Ford
Explorer Pursuits
$384,911
Police 2001 Crown Victoria 2024 Dodge
Durango
$46,824
Public Works 2003 Ford F150 2024 Ford F150 $40,837
Public Works 2002 Ford F450 2024 Ford F550 $168,767
Community Services 2010 Ford F250 2024 Ford F250 $68,723 Total: $710,062
Emergency vehicles are vital for our community's safety, and reliability is crucial for prompt emergency response. In certain instances, a single-source purchase is the most efficient way to obtain the necessary components for safety vehicles. Hi Standard Automotive, LLC is a reputable vendor offering high-quality yet cost-effective parts and have demonstrated a proven track record in servicing emergency vehicles. The total cost to equip and install safety components on five pursuit units is $93,233.
7. ATTACHMENTS
· Bids are available for review at the Purchasing Division City of Orange Printed on 4/4/2024Page 2 of 2
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