AGR-6987.4
FOURTH AMENDMENT
TO
MAINTENANCE SERVICES AGREEMENT
[Landscape Mainteance Services for City Facilities and Rights of Wayl THIS FOURTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT (the "Second Amendment") is made and entered into as of _ 2024, by and between the ITY OF ORANGE, a municipal corporation (the "City"), and NIEVES LANDSCAPE INC., alifornia corporation (herein referred to as the "Contractor"), with reference to the following The City and the Contractor entered into a Mainteance Services Agreement (Agreement No. 6987) dated as of June 9, 2020, which is incoproated herin by this reference (the "Original Agreement"); and
City and Contractor amended the Original Agreement to revise the Scope of Services and increase the compensation by a First Amendment to Maintenance Services Agreement (Agreement No. 6987.1) dated April 20, 2023, which is incorporated herein by this reference (the "First Amendment"); and
City and Contractor amended the Original Agreement to revise the Scope of Services and decrease the compensation by a Second Amendment to Maintenance Services Agreement (Agreement No. 6987.2) dated June 19, 2023, which is incorporated herein by this reference (the "Second Amendment"); and
City and Contractor amended the Original Agreement to revise the Scope of Services and increase the compensation by a Third Amendment to Maintenance Services Agreement (Agreement No. 6987.3) dated July 11, 2023, which is incorporated herein by this reference (the "Third Amendment") and
City and Contractor desire to further amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement to provide additional Scope of Services, and increase the compensation.
NOW, THEREFORE, the parties hereby agree as follows:
Section 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.
Section 2. Cross-References. The City and Contractor agree that all references in this Fourth Amendment are deemed and construed to refer to the Original Agreement, as implemented by this Fourth Amendment.
Section 3. Additional Scope of Services. The Scope of Services, Section 1, Exhibit A of the Original Agreement, is hereby amended and supplemented to include the additional services described on Exhibit A attached hereto and incorporated herein by this reference.
Section 4. Compensation. The total not-to-exceed compensation for the services to be rendered as set forth in Section 2.a of the Original Agreement is increased by FOUR HUNDRED TWENTY THOUSAND SIX HUNDRED DOLLARS and 00/100 ($420,600.00) and Section 2.a is hereby amended in its entirety to read as follow:
"Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE MILLION SEVEN HUNDRED
FOURTEEN THOUSAND SEVEN HUNDRED FIFTY SEVEN DOLLARS
and 00/100 ($1,714,757.00) without the prior written authorization of city" Section 5. Term. Pursuant to Section 10 of the Original Contract, the City hereby extends the Term of this Contract for one additional year commencing on July 1, 2024 and terminating on June 30, 2025.
Section 6. Indemnity. Section 17 of the Original Agreement is hereby amended in its entirety to read as follows:
"a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the "Indemnitees") entirely harmless from all liability arising out of:
(1) Any and all claims under workers' compensation acts and other employee benefit acts with respect to Contractor's employees or subcontractor's employees arising out of Contractor's work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees' status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and (2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City's property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph. b. Reserved.
C. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which 2 is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, shall prevail over any inconsistent terms or provisions, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.
Contractor's obligation to defend the Indemnitees is not contingent upon an acknowledgment of or determination of the merit of any claim, liability, demands, causes of action, suits, losses, expenses, errors, omissions and/or costs.
The indemnifications provided in this Agreement are independent of and shall not in any way be limited or superseded by the insurance requirements and insurance-related provisions of this Agreement.
g. No aspect of this provision shall in any way limit or effect the rights of City against Contractor under the terms of this Agreement or otherwise. The indemnification provisions shall apply regardless of whether this Agreement is executed after Contractor begins the work and shall extend to claims arising after this Agreement is performed or terminated, including as dispute as to the termination of Contractor. The indemnity obligations of Contractor shall continue until it is determined by final judgment that a claim against City is determined by final judgment and after exhaustion of any rights of appeal. Further, no aspect of this provision shall impact City's rights to contribution from Contractor or from City to dispute Contractor's refusal to defend and indemnify City." Integration. This Fourth Amendment, the agreements specifically referred to herein, and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect to the subject matter hereof. This Fourth Amendment amends, as set forth herein, the Original Agreement and the First, Second and Third Amendments and, except as specifically amended hereby, the Original Agreement and the First, Second and Third Amendments shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Fourth Amendment and the terms and provisions of the Original Agreement and/or the First, Second and Third Amendments, the terms and provisions of this Fourth Amendment shall control and govern the rights and obligations of the parties. (Remainder of page intentionally left blank; signatures on next page] 3 IN WITNESS of this Agreement, the parties enter into this Agreement on the year and day first above written.
"CONTRACTOR" "CITY"
NIEVES LANDSCAPE INO.,/ T CITY OF ORANGE, a municipal corporation *By: By:_
Printed Name:_ GREG Daniel R. Slater, Mayor
Title:_ PRESIDENT/ SECRETARY
ATTEST:
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
Mike Vigliotta, City Attorney
*NOTE: If CONTRACTOR is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer --
time to the execution of the Agreement, must be provided to the City.
VNA
4 EXHIBIT "A"
SUPPLEMENTAL SCOPE OF SERVICES
[Behind this page.]
Exhibit B- Page 5 of 65
LANDSCAPE MAINTENANCE SPECIFICATIONS FOR CITY FACILITIES
AND RIGHTS-OF-WAY
TABLE OF CONTENTS
PROPOSAL INFORMATION: PAGE
I. Introduction... 1
II. Scope & Frequency of Work 2
III Contract Area Locations and Service Levels Inventor 4 IV. Summary of Service Levels Inventory.. 11
V. Contract Area Landscape Square Footage Summar ... 12 VI. Request for Work-Cost Proposal Schedule.. 13
VII. Sub-Total Work-Cost Proposal Contract Amounts ...... .....27 VIII. Grand Total Work-Cost Proposal Contract Amounts.. ...28 IX. Unit Price - Information.. ...29
LANDSCAPE MAINTENANCE SPECIFICATIONS:
X. GENERAL REQUIREMENTS
SECTION G-1 Terms and Definitions... ...32
SECTION G-2 Areas to Be Maintained ..32
SECTION G-3 Working Hours.... ..32
SECTION G-4 Landscape License.. 33
SECTION G-5 Contractor's Office. 33
SECTION G-6 Supervision and Contract Personnel 33
SECTION G-7 Additional Personnel and Equipment , 34
SECTION G-8 Reporting Safety Hazards, Damage or Malfunction 34 SECTION G-9 Cooperation/Collateral Work ...34
SECTION G-10 Specialty Operations. ...34
SECTION G-11 Emergency Numbers and Response.. 35
SECTION G-12 Schedules ........ ..35
SECTION G-13 Contract Payment..... 36
SECTION G-14 Contract Non-performance 36
SECTION G-15 Payments Withheld..
....
SECTION G-16 Additional Penalties.
SECTION G-17 Performance During Inclement Weather ....
SECTION G-18 Protection and Restoration of Existing Improvements.
SECTION G-19 Underground Excavations..
SECTION G-20 Vandalism/Theft….... 38
SECTION G-21 Sound Control Requirements..
SECTION G-22 Locks and Keys...
SECTION G-23 Storage Facilities.....
SECTION G-24 Complaints From City
SECTION G-25 Parking......
SECTION G-26 Signs.......
SECTION G-27 Additional Contract Areas ..40
SECTION G-28 No Smoking... 40
Exhibit B- Page 6 of 65
XI. MAINTENANCE SPECIFICATIONS
SCOPE • 41
SECTION M-1 Materials .41
SECTION M-2 Submittals •42
SECTION M-3 General Maintenance Care and Procedures .42 SECTION M-4 National Pollutant Discharge Elimination System (NPDES) Requirements... ...42
SECTION M-5 Satety ... 43
SECTION M-6 Pesticide Use and Safety. . 44
SECTION M-7 Weed Control.. ...45
SECTION M-8 Turf Care.... . 46
SECTION M-9 Ground Cover Care.. ...50
SECTION M-10 Tree Care. ..51
SECTION M-11 Shrub and Vine Care... ...53
SECTION M-12 California Native Plant Care. ...54
SECTION M-13 Open Space Native Weeds and Grass Clearing.... ...55 SECTION M-14 Pest Control...... ...55
SECTION M-15 Irrigation Systems Care.. ... 56
SECTION M-16 Walkway/Parking Lot/Median/Street Hardscape Care.. ...58 SECTION M-17 Surface Drainage Facilities. ... 59
SECTION M-18 Seasonal Color Care. ...59
SECTION M-19 Landscape Lighting Facilities. ... 60
SECTION M-20 Monument Wall Care.. ....60
SECTION M-21 Trash Collection and Disposal ....60
SECTION M-22 Dress Code and Appearance. ....60
SECTION M-23 Extra Work...... ...61
SECTION M-24 Weekly Maintenance Review. ...62
SECTION M-25 Reports and Schedules.. ....62
SECTION M-26 Company Vehicles... ...63
XII. ALTERNATIVE BID SCOPE ...64
Exhibit B- Page 7 of 65
L INTRODUCTION
This section of the document provides structure for proposing a work-cost business program with respect to anticipated frequencies of landscape maintenance and conditions specific to City Facilities and Rights-of-Way Contract Area. This section of the document also contains general requirements and landscape maintenance specifications. All criteria presented herein, from this Introduction through the end of specifications, shall be met and upheld as a minimum standard for any hereafter respective landscape maintenance business program proposal.
The work required to maintain all City Facilities and Rights-of-Way includes general and routine landscape maintenance care work and shall apply to the sites listed herein below and more specifically within Scope & Frequency of Work and exact Contract Area work sites, (later listed by address) in the sections that follow.
Contract Area locations to be maintained by contractual landscape services generally consist of the following eighty-three (83) work sites:
1. CITY FACILITIES (26 sites)
1.1 Fire Stations - seven (7) sites;
1.2 Libraries - three (3) sites;
1.3 Park Site - оле (1) site;
.4 Parking Lots - seven (7) sites
5 Public buildings - eight (8) sites
2. RIGHTS-OF-WAY (57)
2.6 Medians - twenty (20) sites;
2.7 Freeway Overcrossings - seven (7) sites;
2.8 Parkways - sixteen (16) sites;
2.9 Planters - fourteen (14) sites.
ATTACHMENT 3: PAGE 1
Exhibit B- Page 8 of 65
II. SCOPE & FREQUENCY OF WORK
1. WORK SCOPE
The landscape maintenance care work required to comply with this contract and further described within this document shall generally be referred to as Contract Work.
The contract work includes, but shall not be limited to, all of the following specific landscape maintenance care work tasks:
WORK TASKS
• Weed Control
• Turf Care
• Tree Care
• Shrub and Vine Care
Ground Cover Care
Seasonal Color Care
• Plant Bedding Cultivation and Care
• California Native Plant Material Care
• Native Weeds and Grass Clearing
• Pest Control
• Rodent Control
• Irrigation Systems Care
• Walkway/Parking Lot/Median/Hardscape Care
• Surface Drainage Facilities
• Trash & Litter Collection and Disposal
Grafitti Reporting
2. LANDSCAPE MAINTENANCE SERVICE LEVEL FREQUENCIES
Landscape maintenance care work to be provided by the Contractor is divided into five (5) Landscape Maintenance Service Level Frequencies; the five levels are as follows:
A - Daily;
B - Weekly;
C - Biweekly;
D - Monthly;
E - Quarterly.
ATTACHMENT 3: PAGE 2
Exhibit B- Page 9 of 65
Listed below is a description of the five (5) Landscape Maintenance Service Level Frequencies requested by the City of Orange for the proper landscape maintenance of all sites designated as City Facilities and Rights-of-Way:
• Daily Landscape Maintenance requires that some level of maintenance occur each day of the week (Monday through Friday). All necessary landscape maintenance care work tasks shall be performed at a minimum every Monday and Thursday or Friday, or more often as necessary; Contractor shall perform all applicable specific work tasks noted above and all maintenance specifications further described herein. Trash disposal work shall be performed between the hours of 7:00 AM. and 8:00 AM.
• Plaza Park: Daily maintenance of Plaza Park and the Plaza Quadrants requires that some level of maintenance occur each day of the week (including Saturday, Sunday and Holidays). Daily maintenance includes at a minimum, trash removal, replacement of receptacle liners, spot washing of hard surfaces as needed, and removal of litter and pine needles from the Quadrants sidewalks and along the curbs and gutters. All trash containers shall be washed off and cleaned as necessary. The City shall provide trash liners.
Service Level B = Weekly Landscape Maintenance:
• Weekly requirements of all necessary landscape maintenance care work shall be performed at a minimum one day of every week, or more often as necessary; Contractor shall perform all applicable specific work tasks noted above and all maintenance specifications further described herein.
Service Level C= Biweekly Landscape Maintenance:
Biweekly requirements of all necessary landscape maintenance care work shall be performed at a minimum (occurring) once every two weeks, or more often as necessary; Contractor shall perform all applicable specific work tasks noted above and all maintenance Service Level D = Monthly Landscape Maintenance:
• Monthly requirements of all necessary landscape maintenance care work shall be performed at a minimum (occurring) once every month, or more often as necessary; Contractor shall perform all applicable specific work tasks noted above and all maintenance specifications Service Level E = Quarterly Landscape Maintenance:
Quarterly requirements of all necessary landscape maintenance care work shall formed at a minimum (occurring) once every quarter period of the year (4 tim annually), or more often as necessary; Contractor shall perform all applicable specific work tasks noted above and all maintenance specifications further described herein.
The City of Orange reserves the right to request, at any time, a greater frequency of contract Recker of tried cared for and kept properly vitin reasonabl pin of andant landscape maintence care work.
ATTACHMENT 3: PAGE 3
Exhibit B- Page 10 of 65
III. CONTRACT AREA LOCATIONS AND SERVICE LEVELS INVENTORY City Facilities and Rights-of-Way contract area locations to be maintained by the Contractor are specifically listed herein. Each contract area location is listed by site name and Service Level (SL-A, - B,- C, -D, or -E).
KEY (to Inventory listing & numeric ordering):
Each Contract Area Location, (or work site) is appointed a four digit number divided into three The lead number (or first number) is a singular digit and it represents the general category of the site. There are two general categories, they are as follows:
1. CITY FACILITIES, and, 2. RIGHTS-OF-WAY. (Each site begins with either a 1 or a 2.) The second number (or middle number, also a singular digit) indicates specific type of site.
There are nine (9) specific types of site, they are as follows:
1 Fire Station. .2 Libraries, .3 Park Site, .4 Parking Lots, .5 Public Buildings, .6 Medians, " Freeway Overcrossings, 8 Parkways, and, .9 Planters. (Each site has a second number of either .1 through .9)
The third number (or end number, which is a two digit number) simply quantifies the number of ites requiring contract landscape maintenance (within this document). (There are eighty-three sites in total, hence, the inventory runs from .01 to 83) The following is the contract area locations and service level inventory listing:
1. CITY FACILITIES
1.1 Fire Stations
1.1.01 Fire Station #1: SL-B
176 South Grand Street
1.1.02 Fire Station #2; SL-B
2900 East Collins Avenue
1..03 Fil Noon Shatter Stret SL-B
1.1.04 Fire Station #4; SL-B
201 South Esplanade Street
1.1.05 Fire Station #5; SL-B
1345 West Maple Avenue
1.1.06 Fire Station #6; SL-B
345 South The City Drive
ATTACHMENT 3: PAGE 4
Exhibit B- Page 11 of 65
1.1.07 Fire Station #8; SL-B
5275 Carver Lane
1.2 Libraries
1.2.08 Main Library; SL-A
407 East Chapman Avenue
1.2.09 Taft Library; SL-B
740 East Taft Avenue
1.2.10 El Modena Library/OCPT Day Care; SL-B
380 & 392 South Hewes Street
1.3 Park Site
1.3.11 Plaza Park; SL-A
City center, Glassell Street @ Chapman Avenue
1.4 Parking Lots
1.4.12 Almond Avenue Parking Lot; SL-C
190S Olive Street NWC@ W Almond Avenue)
1.4.13 S Grand Street Parking Lots; (ED lot & FD lot) SL-C 100 Block South Grand Street
1.4.14 N Lemon Street Parking Structure/Lots, SL-C
100 Block North Lemon Street @ W Maple Ave
1.4.15 N Olive Street Parking Lots; (Corner lot & Large lot) SL-C 100 Block North Olive Street
1.4.16 SOlive Street Parking Lots, (East lot & West lot) SL-C 100 Block South Olive Street
1.4.17 N Orange Street Parking Lots; (Corner lot & Large lot) SL-C 100 Block North Orange Street
1.4.18 S Orange Street Parking Lot; SL-C
100 Block South Orange Street
1.5 Public Buildings
1.5.19 Civic Center; (City Hall, all parkways and parking lots) SL-A 300 East Chapman Avenue
ATTACHMENT 3: PAGE 5
Exhibit B- Page 12 of 65
1.5.20 Corporation Yard; SL-B
637 West Struck Avenue
1.5.21 Community Services Building; SL-B
230 East Chapman Avenue
1.5.22 Grand Street Apartments; SL-B
124-142 S. Grand Street
1.5.23 Orange Depot & Parking Lots SI-C
100 N. Atchison Street
1.5.24 Orange Senior Citizens Community Center; SL-B
170 South Olive Street
1.5.25 Police Facility SL-B
107th Batavia Street
1.5.26 Royer Building;
307 E. Chapman Avenue SL-B
2. RIGHTS-OF-WAY
2.6 Medians
26.27 Cam20 Nor Cannon Street SL-B
2.6.28 The City Drive Medians, City Way, & Manchester Medians; SL-B 200 - 500 S The City Drive, 3500 The City Way E, 250-300 S Manchester Ave.
26.29 North Prospect Street Medians: SL-B
200-700 North Prospect Street, 3700 Block East Bond Avenue
2.6.30 State College Boulevard Medians & Parkway
@ Chapman Ave., 100 Block North State College Boulevard (Intrsctn. State College Blvd & Chapman Ave), 3500 Block West Chapman Ave., 300-500 Anaheim Way (parkway), 100 Block North Manchester Ave Median
2.6.31 South Glassell Street Medians; SL-D
500-600 South Glassell Street
2.6.32 Town and Country Road Medians; SL-D
700-1300 Town and Country Road
2.6.33 West Chapman Avenue Median; SL-D
3700-4000 West Chapman Avenue
ATTACHMENT 3: PAGE 6
Exhibit B- Page 13 of 65
2.6.34 West Katella Avenue Medians; SL-D
1300 - 1800 West Katella Avenue
. 6.35 South Tustin Street Median SI-D
85 South Tustin Street (at SR 22 OFF Ramp
2.6.36 East Almond Avenue Median & Parkway; SL-D
2500 - 2800 East Almond Avenue (South side)
.6.37 Meats Avenue & Marywood Drive Median & Parkway SL-D 800 - 4000 Block East Meats Ave
2.6.38 Canyon View Avenue Medians; SL-D
6400-7100 East Canyon View Avenue
2.6.39 East Katella Avenue Medians; SL-D
2200 - 2500 East Katella Avenue
2.6.40 North Glassell Street Medians; SL-D
2400-3200 North Glassell Street
.6.41 Nohl Ranch Road Median SL-D
900 East Nohl Ranch Roa
2.6.42 Oak Street Medians; SL-E
200 Block North Oak Street
2.6.43 Batavia Street Medians; SL-E
1200 - 1300 North Batavia Street
2.6.44 Lexington Ave. Median & Recreation Trail; SL-D
1600 Block North Cannon Street (@ Lexington Avenue)
2.6.45 Santiago Canyon Rd. Medians; SL-D
E. Santiago Canyon Rd. @ Kennymead St.
2.6.46 Main Street Median; SL-D
236 S. Main (Between Palmyra Ave. & Almond Ave.)
2.7 Freeway Overcrossings
2.7.47 Walnut Avenue Overcrossing; SL-D
1900-2200 East Walnut Avenue
.7.48 East La Veta Avenue Overcrossing SL-D
900-2300 East La Veta Avenu
ATTACHMENT 3: PAGE 7
Exhibit B- Page 14 of 65
2.7.49 Fairhaven Avenue Overcrossing; SL-D
1800-2200 East Fairhaven Avenue
2.7.50 Lewis Street Overpass: SL-D
700-800 South Lewis Street
2.7.51 Meats Avenue Overcrossing; SL-D
1800-2200 East Meats Avenue
2.7.52 Collins Avenue Overcrossing; SL-D
1800-2200 East Collins Avenue
2.7.53 West La Veta Avenue Overcrossing; SLE
2000-2100 Block West La Veta Avenue
2.8 Parkways
2.8.54 Esplanade Street Parkways;
200-500 Block South Esplanade Street, 4100-4500 Block East Marmon Avenue, 4000 Block East Palmyra Avenue, 4100 Block East Dorothy Avenue, 4100 Block East La Veta Avenue, 4100 Block East Jordan Avenue,
2855 5000-530 Bast Chapnana venue, 100 Block South Los Timbres Sted SL-C (Timbres Street @ East Chapman Avenue)
2.8.56 East Chapman Avenue Parkway; SL-D
5900 - 6100 East Chapman Avenue
2.8.57 Jamestown Way Parkways & Median;
5600-6033 East Santiago Canyon Road, 1500 Block North Jamestown Way (Jamestown Way @ Santiago Canyon Road)
2.8.58 South Prospect Street Parkways; SL-D
200, 300 & 400 Block South Prospect Street
2.8.59 Riverdale Avenue Parkway; SL-C
300-1000 East Riverdale Avenue
2.8.60 Highland Street Parkway; SL-E
200 Block North Highland Street
2.8.61 Rancho Santiago Boulevard Parkway; SL-D
700-800 North Rancho Santiago Boulevard
:
2.8.62 Hewes Street @ Jordan Avenue Parkway; SLE
500 South Hewes Street, 4500 East Jordan Avenue
ATTACHMENT 3: PAGE 8
Exhibit B-Page 15 of 65
2.8.63 East La Veta Avenue Parkway; SL-D
900-1000 East La Veta Avenue
2.8.64 East Katella Avenue @ Handy Street Parkway; SL-E 2500 - 2800 East Katella Avenue
2.8.65 Southern Avenue Parkway; SL-D
500-800 West Southern Avenue
2.8.66 Santiago Canyon Road @ Newport Boulevard Parkway; SL-E SWC Santiago Canyon Road @ Newport Boulevard
2.8.67 Villa Real Drive Parkway; SL-E
2700-2900 Villa Real Drive
2.8.68 Ashwood Street Parkway; SLE
2900- 3200 North Ashwood Street (East side)
2.8.69 West Cannon Street Parkway & Trail; SLE
1600 Block North Cannon Street (@Taft Ave.)
2.9 Planters
2.9.70 East & West La Veta Avenue Planters; SL-C
100 Block East & West La Veta Avenue
2.9.71 Orange-Olive Road Planter; SL-C
2200 Block North Orange-Olive Road
2.9.72 Yorba Street Planters/Palmyra Avenue Parkway;
300-400 Block South Yorba Street & 2400 Block East La Veta Avenue, 2400 Block East Palmyra Avenue
2.9.73 Cannon Street @Bobwhite Way Planters; SL-D
100 Block North Cannon Street (@Bobwhite Way),
2.9.74 Santiago Canyon Road Planter; SL-D
5200 East Santiago Canyon Road
2.9.75 Cannon Street @Santiago Canyon Road Planter/Bioswale; SL-D 1400 North Cannon Street (@ Santiago Canyon Road)
2.9.76 Serrano Avenue @ Cannon Street Planter; SL-D
5400 Block East Serrano Avenue (@ Cannon Street)
2.9.77 West Chapman Avenue Planter; SL-E
4400 Block West Chapman Avenue
2.9.78 Trenton Avenue Planters; SL-E
ATTACHMENT 3: PAGE 9
Exhibit B- Page 16 of 65
1500 Block East Trenton Ave. (@ entry to Mobile Home Park)
2.9.79 Greengrove Street Planters; SLE
1800 North Greengrove Street
2.9.80 North Glassell Street @ Taft Avenue Planter; SL-E 1700 Block North Glassell Street (NWC@ Taft Avenue)
2.9.81 East Lincoln Avenue Planter; SL-E
1100 Block East Lincoln Avenue
2.9.82 Richland Avenue Planters & Medians; SL-D
100 East Richland Avenue (entry planters @ Glassell Street), 3000 North Edgewater St (Median), 400 East Meadowbrook Ave (Median)
2.9.83 Monument Planter; SL-E
2800 North Orange-Olive Road (NWC@ Linclon Avenue)
- - - END of Contract Area Locations Listing (83 work sites) - - - ATTACHMENT 3: PAGE 10
Exhibit B- Page 17 of 65
IV. SUMMARY OF SERVICE LEVELS INVENTORY
As described in the previous section, II. 2. Landscape Maintenance Service Level Frequencies, there are five (5) frequency levels required to perform the minimum standard of landscape maintenance contract services of City Facilities and Rights-of-Way. In the above section, III.
Contract Area Locations and Service Levels Inventory, all eighty-three (83) work sites are numerically ordered and listed for inventory. To assist proposers with their respective development of a work-cost business program, with compliance to anticipated frequencies of landscape maintenance, as initially described within section I. Introduction, the following summary is presented herein.
This Summary of Service Levels Inventory quantifies all eighty-three (83) work sites into one of ive (5) service levels. This summary is intended only to be a guide to the proposer, it is the proposers responsibility to ascertain full compliance of minimum standard requirements witl regard to all landscape maintenance service level frequencies and contract area locations, and work specifications herein, when developing and proposing a work-cost business program to the City.
The summary tabulations are as follows:
Service Level A (SL-A) Daily Landscape Maintenance = 3 work sites.
Service Level B (SL-B) Weekly Landscape Maintenance = 20 work sites.
Service Level C (SL-C) Biweekly Landscape Maintenance = 12 work sites.
Service Level D (SL-D) Monthly Landscape Maintenance = 32 work sites.
Service Level E (SL-E) Quarterly Landscape Maintenance = 16 work sites.
Total work sites =
ATTACHMENT 3: PAGE 11
Exhibit B- Page 18 of 65
V. CONTRACT AREA LANDSCAPE SQUARE FOOTAGE SUMMARY
1. CITY FACILITIES:
Turf. 94,735 s.f.
Ground Cover/Shrubs..... 353,430 s.f.
Approximate Sub-Total Landscape Area. 448,165 s.f.
2. RIGHTS-OF-WAY:
Turf .7,380 s.f.
Ground Cover/Shrubs. 345,345 s.f.
Approximate Sub-Total Landscape Area. .352,725 s.f.
3. TOTAL CONTRACT AREA LANDSCAPE SQUARE FOOTAGE:
Turf... 102,115 s.f.
Ground Cover/Shrubs..... 698,775 s.f.
APPROXIMATE TOTAL LANDSCAPE AREA.. ..800,890 s.f. (18.38 acres) NOTE: City Facilities and Rights-of-Way Contract Area landscape square footage for each site are estimates only. The Contractor shall be responsible for determining actual quantities and costs for providing landscape maintenance services to the City of Orange.
ATTACHMENT 3: PAGE 12
Exhibit B- Page 19 of 65
VI. REQUEST FOR WORK-COST PROPOSAL SCHEDULE
Years 1-4: July 1, 2020 to June 30, 2024
1. SERVICE LEVEL A: Work-Cost
Monthly and Yearly cost for maintaining all, but not limited to the following, plant and turf care, weed control, pest control, irrigation system care, spot washing hard surfaces, walkway/parking lot/median/street hardscape care and trash collection & disposal, and maintenance of surface drainage facilities as existing in the field and identified as Service Level A (SL-A) Provide the per month maintenance cost for each of the following Service Level A (SL-A) - Daily Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location Per Month Per Month "Year Per Month Per Month Year 1 2 Year 3 Year 4
11. Main Library $ 2,263.00 |s 2,308.26 $ 2,354.43|S 2,401.51
2. Plaza Park & $ 3,675.00 3,899.94
$ 3,748.50 | $ 3,823.47 s
Quadrants
3. Civic Center $ 3,002.00 $ 3,062.04 $ 3,123.28 $ 3,185.75 Sub-Total Cost per month 8,940.00 9,118.80 9,301.18 $
for locations 1-3: 9,487.20
Provide the annual (per 12 months) maintenance cost for each of the following Service Level A (SL-A) - Daily Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location Annual Cost Annual Cost Annual Cost Year Annual Cost Year 1 Year 2 Year 4
1. Main Library $ 27,156.00 $ 27,699.12| $ 28,253.10 $ 28,818.16
2. Plaza Park & $ 44,100.00 44,982.00 |$
Quadrants 45,881.64 |$ 46,799.27
3. Civic Center $ 36,024.00 S 36,744.48| $ 37,479.37 $ 38,228.96 Sub-Total Cost per year $ 107,280.00 109,425.60 $ 111,614.11$ 113,846.39 for locations 1-3:
Exhibit B- Page 20 of 65
2. SERVICE LEVEL B: Work-cost
Monthly and Yearly cost for maintaining all, but not limited to the following, planting and turf care, weed control, pest control, irrigation system care, walkway/parking lot/median/street hardscape care and trash collection & disposal, recreation trails & open space areas and surface drainage facilities as existing in the field and identified as Service Level-B (SL-B) Provide the per month maintenance cost for each of the following Service Level-B, Weekly Landscape Maintenance contract area locations for each of the coresponding contract years:
Per Month Per Month Year Per Month Per Month Year
Contract Area Location
Year 1 2 Year 3 4
4. Fire Station #1 $ 120.00 $ 122.40 $ 124.85$ 127.34
5. Fire Station #2 $ 106.00$ 108.12 $ 110,28 $ 112.49
6. Fire Station #3 36.00 $ 36.72 $ 37.45 $ 38.20
7. Fire Station #4 59.00 60.18 $ 61.38 $ 62.61
8. Fire Station #5 $ 109.00 $ 111.18 $ 113.40 $ 115.67
9. Fire Station #6 $ 201.00 $ 205.02 209.12 $ 213.30
10. Fire Station #8 $ 60.00 $ 61.20 62.42 $ 63.67
11. Taft Library $ 190.00 193.80 197.68 $ 201.63
12. El Modena Library &
$ 420.00 $ 428.40 $ 436.97 $ 445.71
Day Care
13. Royer Building 24.00 $ 24.48 $ 24.97 $ 25.47
14. Corporation Yard 441.00 $ 449.82 $ 458.82 $ 467.99
15. Community Services $
27.00 $ 27.54 $ 28.09 $ 28.65
Building
16. Grand St. Apartments S 18.00 $ 18.36 S 18.73 $ 19.10
17. Orange Senior Citizens
$ 53.00 $ 54.06 $ 55.14 $ 56.24
Community Center
18. Police Facility $ 635.00$ 647.70 $ 660.65 $ 673.87
19. Cannon Street Medians $ 332.00 S 338.64 s 345.41 $ 352.32
20. City Dr., City Way & 173.00 S
Manchester St. Medians $ 176.46 179.99 $ 183.59
21. N. Prospect Medians 443.00 S 451.86 $ 460.90 S 470.12
22. State College Blvd. 145.00 s 453.90 s
Medians and Parkway $ 462.98 $ 472.24
23. Esplanade Street 478.00 s 487.56 497.31 | 5 507.26
Parkways
Sub-Total Cost per month for
locations 4-23: 4,370.00 $ 4,457.40$ 4,546.55 s 4,637.48 • Exhibit B- Page 21 of 65
Provide the annual (per 12 months) maintenance cost for each of the following Service Level-B, Weekly Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location Annual Cost Annual Cost *Year Annual Cost Annual Cost Year 1 2 Year 3 Year 4
4. Fire Station #1 $ 1,440.00 $ 1,468.80 IS 1,498.18 S 1,528.14 Fire Station #2 $ 1,272.00 $ 1,297.44 $ 1,323.39 1,349.86 Fire Station #3 $ 432.00 440.64 449.45 S 458.44
7. Fire Station #4 708.00 122.16 736.60| $ 751.34
8. Fire Station #5 GA 69 09 60
1,308.00 $ 1,334.16 1,360.84 S 1,388.06
9. Fire Station #6 $ 2,412.00 2,460.24 2,509.44 $ 2,559.63
10. Fire Station #8 720.00 734.40 749.09 $ 764.07
11. Taft Library 2,280.00 2,325.60 $ 2,372.11 s 2,419.55
12. El Modena Library &
$ 5,040.00 $ 5,140.80 $ 5,243.62 $ 5,348.49
Day Care
288.00 293.76 $ 299.64 $ 305.63
5,292.00 $ 5,397.84 5,505.80 / $ 5,615.91
15. Community Services 324.00
$ $ 330.48 $ 337.09 $ 343.83
16. Grand St. Apartments 216.00 s 220.32 $ 224.73 229.22
17. Orange Senior Citizens
Community Center $ 636.00 $ 648.72 $ 661.69 $ 674.93
18. Police Facility 7,620.00 $ 1,772.40 $ 7.927.85 8,086.40 69/63 3,984.00 4,063.68
19. Cannon Street Medians $ $ 4,144.95 4,227.85
20. City Dr., City Way &
$ 2,076.00 $ 2,117.52 $ 2,159.87 $ 2,203.07
Manchester St. Medians
21. N. Prospect Medians $ 5,316.00 S 5,422.32 $ 5,530.77 S 5,641.38
22. State College Blvd.
5,340.00 $ 5,446.80 5,555.74| $ 5,666.85
Medians and Parkwa
3. Esplanade Stree
$ 5,736.00 $ 5,850.72 $ 5,967.73 $ 6,087.09
$ 52,440.00 $ 53,488.80 $ 54,558.58 $ 55,649.75
locations 4-23:
Exhibit B- Page 22 of 65
3. SERVICE LEVEL C: Work-cost
Monthly and Yearly cost for maintaining all, but not limited to the following, planting and turf care, weed control, pest control, irrigation system care, walkway/parking lot/median/street hardscape care and trash collection & disposal, recreation trails & open space areas and surface drainage facilities as existing in the field and identified as Service Level-C (SL-C) Biweekly Landscape Maintenance.
Provide the per month maintenance cost for each of the following Service Level-C, Biweekly Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location Per Month Per Month Per Month Per Month Year 1 Year 2 Year 3 Year 4
24. Almond Ave.
$ 170.00 $ 173.40 $ 176.87$ 180.41
Parking Lot
25. Grand St. Parking
$ 170.00 |$ 173.40s 176.87$ 180.41
Lots CS & FD lots
26. N. Olive St. Parking
$ 170.00 $ 173.40 176.87 s 180.41
Lots (corner & large lot)
27. N. Orange St.
Parking Lots (corner & 170.00 $ 173.40| $ 176.87$ 180.41 large lot)
28. S. Orange St. Parking | 170.00$ 173.40 $
Lot 176.87$ 180.41
29. Los Timbres St.
$ 170.00 $ 173.40 $ 176.87$ 180.41
Parkway & Median
30. Riverdale Ave. 424.32 s
$ 416.00 $ 432.81$ 441.46
31. East & West La Veta
$ 85.00 $ 86.70$ 88.43 $ 90.20
Avenue Planters
32. Orange-Olive Road
$ 96.00$ 97.92 |$ 99.88 5 101.88
33. S Olive St. Parking 350.00 $ 357.00$
$ 364.14$ 371.42
Lots
34. N. Lemon St. Parking
Structure & Parking Lots $ 195.00 i$ 198.90$ 202.88$ 206.94
35. Orange Depot & 69.00$ 70.38$
$ 71.79$ 73.22
Parking Lots
Sub-Total Cost per month 2,231.00 2,275.62 s 2,321.13 S 2,367.56 for locations 24-35:
Exhibit B-Page 23 of 65
Provide the annual (per 12 months) maintenance cost for each of the following Service Level C (SL-C) - Biweekly Landscape Maintenance contract area locations for each of the coresponding contract years:
Annual Cost Annual Cost Annual Cost Annual Cost
Contract Area Location Year 1 Year 2 Year 3 Year 4
24. Almond Ave.
Parking Lot $ 2,040.00 $ 2,080.80 s 2,122.42 s 2,164.86
25. Grand St. Parking $ 2,040.00
Lots CS & FD lots 2,080.80 S 2,122.42 s 2,164.86
26. N. Olive St. Parking 2,040.00| s 2,122.42 s
Lots (corner & large lot) $ 2,080.80 2,164.86
27. N. Orange St.
Parking Lots (corner & 2,040.00|≤ 2,080.80 $ 2,122.42 $ 2,164.86 large lot)
28. S. Orange St. Parking
2,040.00 s 2,080.80 |$ 2,122.42 s 2,164.86
Lot
29. Los Timbres St.
Parkway & Median $ 2,040.00 $ 2,080.80 $ 2,122.42 S 2,164.86
30.: Riverdale Ave.
$ 4,992.00 $ 5,091.84 $ 5,193.68$ 5,297.55
Parkway
31. Bast & West La Veta s
Avenue Planters 1,020.00 $ 1,040.40 • 1,061.21 | $ 1,082.43
32. Orange-Olive Road
Planter $ 1,152.00 $ 1,175.04 $ 1,198.54 $ 1,222.51
33. S Olive St. Parking
Lots $ 4,200.00 $ 4,284.00 | s 4,369.68$ 4,457.07
34. N. Lemon St. Parking
$ 2,340.00 $ 2,386.80 $ 2,434.54 $ 2,483.23
Structure & Parking Lots
35. Orange Depot &
Parking Lots 828.00 844.56 861.45$ 878.68
Sub-Total Cost per year
for locations 24-35: 26,772.00|$ 27,307.44|≤ 27,853.59 $ 28,410.66 Exhibit B- Page 24 of 65
4. SERVICE LEVEL D: Work-cost
Monthly and Yearly cost for maintaining all, but not limited to the following, planting and turf care, weed control, pest control, irrigation system care, walkway/parking lot/median/street hardscape care and trash collection & disposal, recreation trails & open space areas and surface drainage facilities as existing in the field and identified as Service Level D (SL-D) Monthly Landscape Maintenance.
Provide the per month maintenance cost for each of the following Service Level D (SL-D) - Monthly Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location Per Month Per Month Per Month Per Month Year Year 1 Year 2 Year 3. :4
36. S. Glassell St. 85.00
$ $ 86.70$ 88.43$ 90.20
Medians
37. Town & Country Rd.
$ 51.00 1$ 52.02$ 53.06 $ 54.12
38. W. Chapman Ave.
Median 85.00$ 86.70$ 88.43$ 90.20
39. W. Katella Ave. $
Medians 132.00 $ 134.64 $ 137.33$ 140.08
40. S. Tustin St. Median $ 62.00 I$ 63.24 $ 64.50 $ 65.79
41. E. Almond Ave. 88.00|
$ 1$ 89.76 $ 91.56 $ 93.39
Median & Parkway
42. Meats Ave. &
Marywood Dr. Median & $ 88.00 $ 89.76 $ 91.56$ 93.39
Parkway
43. Canyon View Ave.
$ 85.00 $ 86.70$ 88.43$ 90.20
Medians
44. E. Katella Ave.
$ 196.00 $ 199.92$ 203.92 $ 208.00
Medians
|45. N. Glassell St. Medians, $ 167.00 $ 170.34 $ 173.75 $ 177.22
46. Nohl Ranch Rd.
Median $ 85.00$ 86.70|$ 88.43$ 90.20
47. Lexington Ave. Median 70.38 $
& Trail 69.00$ 71.79 $ 73.22
48. Santiago Canyon Rd.
Medians $ 136.00$ 138.72$ 141.49$ 144.32
49. Main St. Median $ 29.00 $ 29.58 s 30.17 5 30.78
50. Walnut Ave.
Overcrossing $ 170.00$ 173.40 $ 176.87$ 180.41
51. E. La Veta Ave.
Overcrossing $ 170.00 $ 173.40 $ 176.87$ 180.41
Exhibit B- Page 25 of 65
/52. Fairhaven Ave. 556.00 s 567.12 s
$ 578.46 $ 590.03
Overcrossing
53. Lewis St. Overpass $ 159.00$ 162.18 $ 165.42 $ 168.73
54. Meats Ave.
$ 85.00 $ 86.70 88.43 90.20
Overcrossing
55. Collins Ave. 85.00$
$ 86.70 $ 88.43$ 90.20
Overcrossing
56. E. Chapman Ave.
Parkway $ 85.00 $ 86.70$ 88.43$ 90.20
57. Jamestown Way
Parkways & Median $ 45.00 $ 45.90 $ 46.82$ 47.75
58. S. Prospect St.
$ 67.00$ 68.34$ 69.71 $ 71.10
Parkways
59. Rancho Santiago Blvd.
$ 67.00 $ 68.34$ 69.71$ 71.10
Parkway
60. E. La Veta Ave.
$ 116.00$ 118.32 $ 120.69 $ 123.10
Parkway
61. Southern Ave. Parkway S 27.00 27.54 $ 28.09 $ 28.65
62. Yorba St.
Planters/Palmyra Ave. $ 90.00 $ 91.80 $ 93.64$ 95.51
Parkway
63. Cannon St. at Bob 56.10 $
$ 55.00$ 57.22$ 58.37
White Way Planters
64. Santiago Canyon Rd.
$ 50.00$ 51.00 $ 52.02$ 53.06
Planter
65. Cannon St. at Santiago 95.00$
Cyn. Rd. Planter/Bioswale $ 96.90$ 98.84 $ 100.81
66. Serrano Ave. at Cannon S 202.00 $ 206.04 $ 210.16 $ 214.36 St. Planter
67. Richland ave. Planters
& Medians $ 85.00$ 86.70$ 88.43$ 90.20
Sub-Total Cost per month
for locations 36-67 (for 3,567.00 1$ 3,638.34 1$ 3,711.11$ 3,785.33 each year):
Exhibit B- Page 26 of 65
Provide the annual (per 12 months) maintenance cost for each of the following Service Level D (SL-D) - Biweekly Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location Annual Cost Annual Cost Annual Cost Annual Cost Year 1 Year 2 Year 3 Year 4
36. S. Glassell St.
Medians $ 1,020.00$ 1,040.40 $ 1,061.21 $ 1,082.43
37. Town & Country Rd.
Medians $ 612.00 624.24$ 636.72 $ 649.46
38. W. Chapman Ave. 1,020.00
$ 1,040.40 $ 1,061.21 $ 1,082.43
Median
39. W. Katella Ave. 1,584.00 $
Medians $ 1,615.68 $ 1,647.99 $ 1,680.95
40. S. Tustin St. Median $ 744.00 $ 758.88 $ 774.06 $ 789.54
41. E. Almond Ave.
$ 1,056.00 $ 1,077.12$ 1,098.66 $ 1,120.64
Median & Parkway
42. Meats Ave. &
Marywood Dr. Median & $ 1,056.00$ 1,077.12 $ 1,098.66 $ 1,120.64 Parkway
43. Canyon View Ave.
$ 1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43
Medians
44. E. Katella Ave.
$ 2,352.00 2,399.04 S 2,447.02 $ 2,495.96
Medians
45. N. Glassell St. Medians $ 2,004.00 $ 2,044.08 $ 2,084.96 $ 2,126.66
46. Nohl Ranch Rd.
Median 1,020.00 1,040.40 $ 1,061.21 $ 1,082.43
47. Lexington Ave. Median 828.00
$ $ 844.56 $ 861.45 | $ 878.68
& Trail
48. Santiago Canyon Rd.
Medians $ 1,632.00 1,664.64 $ 1,697.93 $ 1,731.89
49. Main St. Median $ 348.00 $ 354.96 $ 362.06 5 369.30
50. Walnut Ave.
$ 2,040.00 $ 2,080.80 $ 2,122.42|$ 2,164.86
Overcrossing
151. E. La Veta Ave.
Overcrossing $ 2,040.00 $ 2,080.80 $ 2,122.42 $ 2,164.86
52. Fairhaven Ave.
$ 6,672.00 |$ 6,805.44 $ 6,941.55 1$ 7,080.38
Overcrossing
53. Lewis St. Overpass $ 1,908.00 $ 1,946.16 S 1,985.08$ 2,024.78
54. Meats Ave.
$ 1,020.00) $ 1,040.40 $ 1,061.21 1$ 1,082.43
Overcrossing
55. Collins Ave.
Overcrossing $ 1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43 Exhibit B-Page 27 of 65
156. E. Chapman Ave. 1,020.00| s 1,061.215
$ 1,040.40|$ 1,082.43
Sa kanetown Way
Parkways & Median $ 540.00 $ 550.80 $ 561.82 $ 573.05
58. S. Prospect St.
Parkways $ 804.00 | $ 820.08 $ 836.48$ 853.21
59. Rancho Santiago Blvd.
$ 804.00 $ 820.08 $ 836.48 $ 853.21
Parkway
60. E. La Veta Ave.
$ 1,392.00 $ 1,419.84 s 1,448.24 $ 1,477.20
Parkway
61. Southern Ave. Parkway S 324.00 $ 330.48$ 337.09 $ 343.83
62. Yorba St.
Planters/Palmyra Ave. 1,080.00 s 1,101.60 s 1,123.63 I$ 1,146.10 Parkway
63. Cannon St. at Bob 660.00 $ 673.20 $
White Way Planters $ 686.66$ 700.40
64. Santiago Canyon Rd.
Planter $ 600.00 $ 612.00$ 624.24 $ 636.72
165. Cannon St. at Santiago
1,140.00 $ 1,162.80 $ 1,186.06 $ 1,209.78
Cyn. Rd. Planter/Bioswale
166. Serrano Ave. at Cannon 2,521.93 $
St. Planter 2,424.00 s 2,472.48$ 2,572.37
67. Richland ave. Planters
$ 1,020.00 $ 1,040.40 $ 1,061.21 $ 1,082.43
& Medians
Sub-Total Cost per year for
locations 36-67 (each year): 42,804.00 43,660.08 $ 44,533.28 1$ 45,423.95 Exhibit B- Page 28 of 65
5. SERVICE LEVEL E: Work-cost
Monthly and Yearly cost for maintaining all, but not limited to the following, planting and turf care, weed control, pest control, irrigation system care, walkway/parking lot/median/street hardscape care and trash collection & disposal, recreation trails & open space areas and surface drainage facilities as existing in the field and identified as Service Level-E (SL-E) Quarterly Landscape Maintenance.
Provide the per month maintenance cost for each of the following Service Level-E, Quarterly Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location Per Month Per Month Per Month Per Month Year 1 Year 2 Year 3 Year 4
68. Oak Street Medians 185.32$ 189.03 $ 192.81$ 196.66
69. Batavia Street
$ 186.01 $ 189.73 |$ 193.53 $ 197.40
Medians
170. W. La Veta Ave.
$ 186.00 $ 189.72 $ 193.51|$ 197.38
Overcrossing
71. Highland St. Parkway S 186.00 $ 189.72$ 193.51 $ 197.38
72. Hewes St. at Jordan
186.00 $ 189.72 $ 193.51| $ 197.38
Ave. Parkway
73. East Katella Ave. at
$ 186.00 $ 189.72| $ 193.51 $ 197.38
Handy St. Parkway
74. Santiago Cyn. Rd. at
Newport Blvd. Parkway $ 186.00 $ 189.72|$ 193.51 $ 197.38
75. Villa Real Dr.
Parkway $ 186.00 $ 189.72$ 193.51 $ 197.38
76. Ashwood St. Parkway $ 186.00 $ 189.72| $ 193.51 $ 197.38
77. W. Cannon St. Parkway 193.51$
& Trail 186.00 $ 189.72$ 197.38
78. W. Chapman Ave.
Planter $ 186.00 $ 189.72$ 193.51 $ 197.38
79. Trenton Ave. Planters $ 186.00 S 189.72 S 193.51 s 197.38
80. Greengrove St. Planters $ 186.00$ 189.72$ 193.51 $ 197.38
81. N. Glassell St. at Taft 186.00 $
Ave. Planter $ 189.72$ 193.51$ 197.38
182. E. Lincoln Ave. Planter S 186.00$ 189.72$ 193.51 $ 197.38
83. N. Orange/Olive Rd.
$ 186.00$ 189.72$ 193.51$ 197.38
Monument Planter
Sub-Total Cost per month
for locations 68-83 $ 2,975.33$ 3,034.84$ 3,095.54 $ 3,157.45 (quarterly service):
Exhibit B- Page 29 of 65
Provide the annual (per 12 months) maintenance cost for each of the following Service Level-E (SL-E) - Quarterly Landscape Maintenance contract area locations for each of the coresponding contract years:
Contract Area Location $ 35,704.00| Annual Cost Annual Cost Annual Cost Year 2 Year 3 Year 4
68. Oak Street Medians 2,223.84 s 2,268.32|$ 2,313.69 $ 2,359.96
69. Batavia Street
2,232.15 $ 2,276.80 | S 2,322.33 $ 2,368.78
Medians
70. W. La Veta Ave.
Overcrossing $ 2,232.00|$ 2,276.64$ 2,322.17 $ 2,368.62
71. Highland St. Parkway $ 2,232.00 s 2,276.64 s 2,322.17 s 2,368.62
72. Hewes St. at Jordan
$ 2,232.00 $ 2,276.64 $ 2,322.17$ 2,368.62
Ave. Parkway
73. East Katella Ave. at
2,232.00 $ 2,276.64|$ 2,322.17 $ 2,368.62
Handy St. Parkway
74. Santiago Cyn. Rd. at
Newport Blvd. Parkway $ 2,232.00|$ 2,276.64$ 2,322.17 | $ 2,368.62
75. Villa Real Dr. 2,322.17 s
$ 2,232.00 $ 2,276.64| $ 2,368.62
Parkway
76. Ashwood St. Parkway $ 2,232.00 $ 2,276.64 |$ 2,322.17 s 2,368.62
77. W. Cannon St. Parkway
$ 2,232.00 $ 2,276.64| $ 2,322.17 $ 2,368.62
& Trail
78. W. Chapman Ave.
$ 2,232.00 $ 2,276.64$ 2,322.17|$ 2,368.62
Planter
79. Trenton Ave. Planters $ 2,232.00 $ 2,276.64|$ 2,322.17 s 2,368.62
80. Greengrove St. Planters $ 2,232.00 s 2,276.64$ 2,322.17 $ 2,368.62
81. N. Glassell St. at Taft 2,232.00 s 2,276.64 s
Ave. Planter $ 2,322.17 |$ 2,368.62
82. E. Lincoln Ave. Planter $ 2,232.00| $ 2,276.64 s 2,322.17 | $ 2,368.62
83. N. Orange/Olive Rd. 2,232.00 $
Monument Planter $ 2,276.64 $ 2,322.17 |$ 2,368.62
Sub-Total Cost per year for
locations 68-83 (each $ 35,704.00 $ 36,418.08 $ 37,146.44 $ 37,889.37 year):
Exhibit B- Page 30 of 65
VII. SUB-TOTAL WORK-COST PROPOSAL CONTRACT AMOUNTS
SUB-TOTAL WORK-COST Merel Cot Annual Cost SUB-TOTAL COST FOR Year 3 (4) YEARS
SERVICE LEVEL A 107,280.00 109,425.60 | 5 111614.11 s 113,846.39| S 442,166.11 SERVICE LEVEL B $ 52,440.00 |$ 53,488.80| $ 54,558.58 55,649.75 $ 216,137.12 SERVICE LEVEL C $ 26,772.00 27,302.44| $ 27,853.59 s 28,410.66|5 110,343.69 SERVICE LEVEL D 42,804.00 S 43,660.08 |s 44,533.28 s 45,423.95 s 176,421.31 SERVICE LEVEL E 35,704.00 |$ 36,418.08 s 37,146.44 S 37,889.37 $ 147,157.88
ANNUAL COST PER
YEAR OF COMBINED $ 265,000.00 270,300.00 275,706.00 S 281,220.12 Is 1,092,226.11 AREAS
GRAND TOTAL OF
REQUESTED WORK- Is 1,092,226.11
COST PROPOSAL
CONTRACT AMOUNTS
Exhibit B- Page 31 of 65
IX. UNIT PRICES - INFORMATION
A. Labor Hourly Rates:
Year 1 Year 2 Year 3 Year 4
Supervisor $64.00 $65.00 $66.00 567.00
Maintenance Foreman ($43.00 $46.000 315000 $46.00
Maintenance Laborer 528.00 $28.50 $29.00 $29.50
Specialty Personnel Year 1 Year? Year 3 Year 4
Tree Trimmer $75.00 $76.50 $78.00 $79.50
Irrigation Technician S42 00 $4350 54500 $16.50
Pest Control Operator |$48.00 $49.00 550.000 S51.00
Landscape Construction Laborer $54.00 $55.00 $56.00 $57.00 B. Plant Material Maintenance
Year 1 Xear 2 Year 3 Year 4
Turf (price per s/d) $0.014 $0.0145 $0.015 $0.0155
Shrubs and Ground Cover (price per s/f) $0.009 S0.00925 S0.0095 50.00975 C. Maintenance Tasks: (including all labor and equipment for task implementation and disposal) TURF Year 1 Year 2
Year 3 Year 4
Mowing (price per s/f) S0.012 S0.01225 S0.0125 $0.01275 Edge and Trim (price per Uf) $1.75 $1.79 $1.83 $1.87
Chemical Edge 6" (price per I//) $1.25 $1.28 $1.31 $1.34 Fertilization (price per s/t) S0.015 S0.0153 S0.0156 $0.0159 Acrification (price per s/t) $0.006 S0.0062 S0.0054 S0.0066 Dethatching (price per s/f) $0.03 50.031 $0.032 $0.033
Winter Overseeding (Seed & Topdress
Complete) (price per s/t) |50.038 $0.039 S0.07 50.041
GROUND COVER, SHRUBS, Year 1 Year 2 Year 3 Year 4
AND TREES
Edge and Trim (price per VD) $2.00 52.03 52.06
52.09 Weeding (price per s/f) SO.05 S0.051 S0.052 S0.053 Fertilization (price per s/f) $0.015 50.0153 S0.0156 50.0159 Vertical Mulch Tree Fertilization
(each) $125.00 $127.50 $130.00 $132.50
ATTACHMENT 3: PAGE 29
Exhibit B- Page 32 of 65
GROUND COVER, SHRUBS, Year i Year I Year 3 Year 4
AND TREES (continued)
hrub Pruning (cach $38.00 $38.50 $39.00 $39.50
ree Pruning (To A Height of 15 f
Above Finish Grade) (each) $39.00 $39.50 $40.00 $40.50
Tree Staking $24.00 $24.50 25.00 $25.50
Tree Guying $35.00 $36.00 $37.00 $38.00
Vine Care $28.00 per hr $28.50 per hr $29.00 per he
$29.50 per hr
Weed Abatement Removal
(price per s/t) $0.064 $0.065 $0.066 $0.067
IRRIGATION (including all fittings Year T Year 2 Year 3 Year 4 and equipment for removal and
replacement)
%* Sch PVC Pipe (price per l/f) S0.33 50.034 50.035 50.036 ½" Sch PVC Pipe (price per l/f) $0.43 50.044 50.04: S0.045 Main Line Repair (T&M) (per hour) $42.00 $43.50 S1500 S46.50 Rainbird 1806 Shrub/Turf Pop-up
Head (each) $25.00 $25.25 $25.50 $25.75
Rainbird 1812 Shrub Pop-up Head
(each) $29.00 $29.25 $29.50 $29.75
Rainbird PA-85 PRS Shrub Standard
Head (each) $8.50 $8.65 $8.80 $8.95
Rainbird 5000 Series Rotor (each) $35.00 536.00 $37.00 538.00 Hunter PGP Serics Rotor (each) $35.00 536.00 $37.00 538.00 Hunter MP Rotator (cach) $15.00 $15.25 $15.50 $15.75
Febco Reduced Reduced Pressure
Device Model 825Y for 2" and $1,200.00
$1,225.00 $1250.00 $1,275.00
Smaller (each)
Rainbird Brass EFB-CP Series
Remote Control Valve 1" (each) $250.00 $260.00 $270.00 $280.00 Rainbird Brass EFB-CP Series
Remote Control Valve 1 4" (cach) $285.00 $295.00 $305.00 $315.00 Rainbird Brass EFB-CP Series
Remote Control Valve 1 ½" (cach) $300.00 $310.00 $320.00 $330.00 Rainbird 33 DLRC Quick Coupling
Valve (each) $85.00 $87.50 $90.00 $92.50
Rainbird 44 DLRC Quick Coupling
Valve (each) .$95.00 $95.75 $96.50 $97.25
Valcon ADV-XS Anti Drain Valve
(or approved equivalent) (each) $8.50 $8.65 $8.80 $8.95 ATTACHMENT 3: PAGE 30
Exbibit B- Page 33 of 65
IRRICATION including all Year T Year I Year? Year 4
Shephd ei Materia cost
" Sch PVC Pipe (price per l/) Only
$0.32 $0.33 S0.34 $0.35
%* Sch PVC Pipe (price per Vt)] $0.44 S0.45 $0.46 $0.47 Main Line Repair (T&M) (per hour) $42.00 $43.50 $45.00 $16.50 Rainbird 1S06 Shrub/TurfPop-up
Head (cach) 157.50 $7.75 $8.00 $B 25
Rainbird 1Si2 Shrub Pop-up Head
$11.00 $11.25 $11.50 $11.75
Ranbird PA-85 PRS Shinib Standard
Head (cach) /$4.50 $1.65 $4.80 $4.95
Year 1 Year 2 Ycar 3 Year 4
Systemic Herbicide Application
(per s/t) $0.013 $0.0133 50.0136 $0.0139
Insecticide Application (per s/D) S0.012 S0.01225 50.0125 :0.0127:
Disease/Fungicide Application
(per s/t) 50.011 50.0115 $0.012 50.0125
Snail and Slug Control (per s/f) 50.013 S0 0135 500136 S00139 Rodent Control (cach) $285.00 $290 00 5295.00 530000
Soil Injections (each) 59500 $97.00 $9900 $101.00
CLEAN UP Year 1 Year 2 Year 3 Year d
Trash Removal (per hour) $32.00 $33.00 $34.00 535.00
Blowing/Vacuum (pcr s/t) $0.004 50.0041 50.0042 50.0043 Blowing/Vacuum (per hour) $30.00 $30.75 $31.50 $32.25
D. Material and Installation: (including all material, labor and equipment for removal, replacement and disposal
Year L Year 2 Year 3 Year 4
24" box trees (cach) $300.00 $305.00 $310.00 $315.00
15 galion trees (each) $85.00 $B7.50 $90.00 $92.50
5 gallon trees (cach) 532.00 $33.00 $34.00
1 gallon trees(each) $1500 $16.00 $17.00
5 gallon shrubs (each) $28.00 $29.00 $30.00
1 gallon shrubs (each) $10.00 510.50 $11.00
Turf sod (cool season) (per s/f) 52:50 5255 $2.60
$2.75 5281 $287
$0.95 50.97 50.99
$1.95 $1.99 $203 $2.07
Ground Cover (per flat) $25.00 52550 $2600 $26.50
Annual Cover (4" pot) (per flat) $28.00 $28.75 $29.50
Concrete Mow Strip (per I/f) $23.00 52350 $24.00
ATTACHMENT 3: PAGE 31
Exhibit B- Page 34 of 65
X. GENERAL REQUIREMENTS
The Contractor shall comply with the General Requirements described herein including, but not limited to, the following:
G- 1 TERMS AND DEFINITIONS:
A. Agency: The City of Orange, California, also herein called "City".
A. Contract Area: City Facilities, Public Buildings, and Rights of Way.
B. City's Reprsentative: Designated person(s) as authorized representative(s) or the contract administrating officers) of the City of Orange.
C. The use of the word "Contractor" shall be held to mean the Contractor and/or any person employed by him and working under this contract.
D. The use of the words "shall" and "may" shall be held to mean "Mandatory" and "permissive" respectively.
G-2 AREAS TO BE MAINTAINED:
The City makes no representation about the order or condition of the Contract Area work nor does the City warrant that the Contract Area will be free of defects, either apparent or hidden, at the commencement of, or at any time during the term of contract, Contract Area sites may include hardscape, medians, parkways, slopes, greenbelt areas or natural areas.
An identification of the areas to be maintained is provided in this bid document.
Inventories supplied within this bid package are approximate only and may contain errors. By entering. nto contract the Contractor shall be deemed to have agreed to accept the condition of the Contract Area n its "as is" condition with the intent to upgrade or modify existing deficiencies to contract specifications.
G-3 WORKING HOURS:
Normal working hours at all work sites (excluding Plaza Park and the Plaza Quadrants) shall be between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. No Saturday or Sunday work is to be scheduled without permission from the City, or in emergency situations.
Plaza Park and Plaza Quadrants: Normal working hours at Plaza Park and the Plaza Quadrants shall be between the hours of 7:00 a.m. and 4:00 p.m., daily (including Saturday, Sunday and Holidays).
ATTACHMENT 3: PAGE 32
Exhibit B- Page 35 of 65
G-4 LANDSCAPE LICENSE:
The Contractor shall hold a valid and current California C-27 License and submit a copy thereof. The Contractor must also maintain a California State Licensed Pest Control Operator and a California State Licensed Pest control Advisor. The name and pen-nit number will be supplied to the City at the beginning of the contract, and any changes forwarded within 24 hours of said change.
G-5 CONTRACTOR'S OFFICE:
The Contractor is required to maintain an office within a one (1) hour response time of the job site and one (1) hour to all emergencies. There will be no on site storage of equipment or materials.
G-6 SUPERVISION AND CONTRACTOR PERSONNEL:
The Contractor shall provide sufficient supervisory and working personnel to perform all work in accordance with the specifications set forth herein. The Contractor shall furnish supervisory and working personnel capable of promptly accomplishing on schedule, to the satisfaction of the City, all work required under this contract during the prescribed hours.
The Contractor's supervisor and technical personnel shall have the following minimum work experience for public agency or similar projects in supervision, maintenance operations, and irrigation management and repairs:
Supervisor 3 years
Foreman 2 years
Irrigation Technician 2 years
The Contractor shall submit a resume of work experience for these employees to the City for approval and thereafter during the performance of the contract for any change in contract personnel during the duration of the contract.
The Contractor shall have a competent supervisor, foreman and irrigation technician on the job at all times work is being performed who are capable of communicating effectively both in written and oral English, and discuss matters pertaining to this contract. Supervisor, foreman and irrigation technician must be able to demonstrate to the satisfaction of the City that they possess adequate technical background and experience in public facilities maintenance and irrigation water management of the type found in the City of Orange. Adequate and competent supervision shall be provided for all work done by the Contractor's employees to ensure accomplishment of high quality work that will be acceptable to the City. Any order or communication given to the supervisor shall be deemed as delivered to the Contractor.
The Contractor and his employees shall conduct themselves in a proper and efficient manner at all times and shall cause the least possible annoyance to the public. The City may require the Contractor to remove from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continued employment on the job is considered to be contrary to the best interest of the City.
ATTACHMENT 3: PAGE 33
Exhibit B- Page 36 of 65
The City may request the Contractor to provide the same supervisor to supervise landscape maintenance porain aral get Are to Contre or at tea it our rie nication to tie is.
Representative and approval by the City.
G-7 ADDITIONAL PERSONNEL AND EQUIPMENT:
The City reserves the right to require the Contractor to provide additional landscape personnel and equipment at no additional cost to the City in the event the Contractor fails to adhere to the maintenanc schedule or provide and perform landscape work as specified in the General Requirements an Maintenance Specifications of the contract.
G-8 REPORTING SAFETY HAZARDS, DAMAGE OR MALFUNCTION AND GRAFFITI:
It shall be the Contractor's responsibility to daily inspect work sites and identify any condition(s), hazards, or potential hazards that render any Contract Areas or portion thereof within this contract unsafe, as well as unsafe practices occurring thereon.
The Contractor shall notify the City immediately of any unusual and/or hazardous conditions in the Contract Area, including but not limited to any damage to, or malfunction of, or any item that creates a hazard or prevents the public's use of City facilities.
The Contractor shall be responsible for making minor corrections including, but not limited to, filling holes in landscape areas and paving, using barricades or traffic cones to alert persons of the existence of hazards, replacing valve box covers and securing City facilities so as to protect all persons for injury.
The Contractor shall report any graffiti observed in the contract area to the City by calling, (714)744-7279, within twenty-four (24) hours of its appearance.
G-9 COOPERATION/COLLATERAL WORK:
The Contractor shall recognize that during the course of the contract other activities and operations within the Contract Area may be conducted by the City and other contractors. These activities may include but are not limited to: landscape refurbishment, irrigation system modification or repair, construction, emergencies and storm related operations.
The Contractor may be required to modify or curtail certain operations and shall promptly comply with any request by the City to cooperate.
G-10 SPECIALTY OPERATIONS:
Written notification of all "specialty type" maintenance operations shall be given to the City ATTACHMENT 3: PAGE 34
Exhibit B- Page 37 of 65
G-11 EMERGENCY NUMBERS AND RESPONSE:
The Contractor will provide the City with names and telephone numbers of qualified persons who can be called by the City when emergency conditions occur. The Contractor shall provide the capability to receive and respond immediately to calls of an emergency nature during working hours and during hours when the contractor's normal work force is not present. There will be no extra cost to the City during normal business hours between 7:00 a.m. and 4:00 p.m., Monday through Friday.
During normal working hours the Contractor shall have the ability to contact their field crews and mobilize them to the Contract Area within one (1) hour of notification by the City.
The Contractor shall be available twenty-four (24) hours a day, seven (7) days a week to respond Top tines mane, he ly wir spond and alcots wil be dedicted form the modes nor The Contractor shall notify the City within one (1) hour when any emergency work has been completed.
G-12 SCHEDULES:
Annual Schedule - The annual maintenance schedule, shall indicate the time frames when items of work shall be accomplished per the performance requirements. The Contractor shall complete the schedule for each facility and in a manner which shall correspond to the weekly schedules.
The Contractor shall submit revised schedules when actual performance differs substantially from lanned performance. Changes or variations in scheduling may be necessitated by City special events emergencies or other landscape work. The Contractor shall adapt any or all schedules to the Cit requests.
item of work and each area of work. The initial schedule shall be submitted ten (10) days prior to the effective date of the contract. Changes to the schedule shall be received by the City at least 24 hours Performance On Schedule - The Contractor has been provided the maximum latitude in establishing work schedules which correspond to its manpower and equipment resources. The Contractor has also been provided the opportunity and procedure for adjusting those schedules to meet special circumstances. Therefore, all work shall be completed on the day scheduled, as shown on the weekly Failure to notify of a change and/or failure to perform an item or work on a schedule day may result in deduction of payment for that date or week
ATTACHMENT 3: PAGE 35
Exhibit B- Page 38 of 65
G-13 CONTRACT PAYMENT:
The Contractor will be paid monthly for satisfactory work performed under this contract. On or about the first of each month, the Contractor shall submit a detailed invoice and all reports required in the contract for work performed in the prior month. Submission of invoices in a timely manner is imperative. Invoices should be submitted to the city within 30 days of competion of work.
A. This invoice shall be in accordance with the contract price and shall become the basis for payment.
B. This invoice shall be subject to review and approval by the City's Representative.
C. All submitted invoices shall be paid within 30 days of approval by the City.
D. Any charges in the invoice not approved by the City's Representative shall not be paid by the City.
G-14 CONTRACT NON-PERFORMANCE:
If the Contractor fails to execute the work in the manner and at such locations as specified, or fails to maintain the work schedule which will insure the City's interest, or if the Contractor is not carrying out the interest of the Contract, the City shall notify the Contractor both verbally and in writing demanding satisfactory compliance with the Contract. If the Contractor does not perform the work in question within the time specified in said notice or fails to continue to comply, the City may then complete the work by City forces, by letting the unfinished work to another contractor, or by a combination of such methods. In any event, the cost of completing the work shall be charged against the Contractor and may be deducted from any money due or becoming due from the City. The City may, in addition, withhold from monies due to the Contractor the sum of Three Hundred Dollars ($300.00) per day for each and every calendar day's delay in finishing the work within the time specified.
If the sums due under the Contract are insufficient for completion, the Contractor shall pay to the City within five (5) days after the completion, all costs in excess of the sums due. The provisions of this section shall be in addition to all other rights and remedies available to the City under law.
G-15 PAYMENTS WITHHELD:
The City may withhold entire or partial payment for reasons as follows:
A. Work required by the specifications that is defective, incomplete or not performed.
B. Claims against the City that are filed.
C. Failure of the Contractor to make payments properly to subcontractors, or for materials and/ or labor. balance of te led of the one contractor wil not complete is required performance for the remaining E. Reports, records or written documentation required of the Contractor to be delivered to the City's Representative which are incomplete or not performed.
ATTACHMENT 3: PAGE 36
Exhibit B- Page 39 of 65
G-16 ADDITIONAL PENALTIES:
The City may impose additional monetary penalties in the amount of $300.00 per day for each instance of Non-Performance as defined herein.
G-17 PERFORMANCE DURING INCLEMENT WEATHER:
During the periods when inclement weather hinders normal operations, the Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather.
A. Failure to adjust the work force to show good progress on the work shall result in deduction of payments to reflect only the work actually accomplished.
B. The Contractor shall immediately notify the City when the work force has been removed form the job site due to inclement weather, or other reasons.
C. The Contractor shall stake and re-tie trees as required.
D. The Contractor shall remove all branches and debris resulting from inclement weather as directed by the City.
E. Drains shall be checked and cleaned as necessary.
F. The Contractor may be required to perform clean-up tasks as requested by the City during inclement weather.
G-18 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS:
All damage incurred to existing facilities and improvements by the Contractor's operations shall be repaired or replaced at the Contractor's expense. 'The Contractor shall complete corrective action within the following time frames subsequent to verbal notification:
A. All major irrigation repairs shall be complete within 24 hours of notification by the City.
B. General landscape and facility repairs shall be complete within three (3) days per the following guidelines:
1. Damage to turf shall be repaired by replacement with the appropriate variety of sod; reseeding shall not be considered as an adequate repair unless approved by the City's Representative.
2. Damage to ground cover shall be repaired by replacement with the appropriate variety of plant material. Size and spacing shall be determined by the City's Representative.
3. Damage to shrubs may be corrected by appropriate pruning; however, if in the opinion of the City's Representative the damage is severe, the shrub shall be removed and replaced with a ATTACHMENT 3: PAGE 37
Exhibit B- Page 40 of 65
C. Damage to trees shall be repaired in the following manner:
1. Minor damage such as bark lost from mechanical equipment shall be remedied by a qualified Tree Surgeon or Arborist.
2. If the damage results in the loss of the tree, or a recommendation of removal, the damaged tree shall be removed and replaced with a similar variety and size at the Contractor's expense.
D. Hardscape facilities damaged shall be repaired with materials approved by the City.
E. All damage resulting from chemical application and/or operation, either by spray-drift, improper application, lateral leaching, or other means, shall be corrected in accordance with the previous provisions and the soil conditioned to ensure its ability to support plant life.
6. All landscape repairs shall comply with current City Landscape Standards and Specifications. The Contractor is responsible for all repair related maintenance such as, but not limited to, watering and fertilizing of replaced plant materials until accepted by the City.
G- 19 UNDERGROUND EXCAVATIONS:
If the City requests or directs the Contractor to perform work in a given area, it will be the Contractors responsibility to verify and locate any underground utility lines. This does not release the Contractor of the responsibility for taking reasonable precaution when working in these areas. Contractor shall notify the City and contact the Underground Service Alert (1-800-227-2600) before commencing any excavation to locate underground utility systems. Any damage or problems shall be reported immediately to the City.
Unless otherwise indicated in the contract documents, all utility lines, conduits, wires or structures shall be maintained by the Contractor and Shall not be disturbed, disconnected or damaged by Contractor during the progress of the work, provided that should the Contractor, in the performance of the work, disturb, disconnect or damage any of the above, all expense arising from such disturbance or in the replacement or repair thereof, shall be borne by the Contractor.
G-20 VANDALISM/THEFT:
The Contractor shall be responsible for performing maintenance, repairs, and replacement of existing landscaped areas that are to be maintained under this contract and of those which are damaged or altered in any way as a result of theft and/or mysterious damages as well as those which are damaged by the Additional compensation will be provided only for the cost of parts that are directly related to the theft and/or vandalism; labor shall be provided by the Contractor at no additional cost to the City.
ATTACHMENT 3: PAGE 38
Exhibit B- Page 41 of 65
G-21 SOUND CONTROL REQUIREMENTS:
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the Contract.
A noise level limit of 86 dBA at a distance of fifty feet (50' shall apply to all construction/maintenance equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel. No maintenance functions that generate excess noise that would cause annoyance to residents of any Contract Area shall commence before 8:00 a.m.
Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor.
G-22 LOCKS AND KEYS:
Where City of Orange locks and keys are required as part of this contract, the Contractor shall:
A. Not duplicate any coded City key furnished by the City for access and operation of the controller.
B. Surrender all keys furnished by the City promptly at the end of the contract period, or at any time deemed necessary to prevent loss to the City.
C. Protect the security of City property by keeping controller cabinets and enclosure doors locked at all times.
D. Refrain from using premises behind locked doors for storage of materials, supplies or tools, except as approved by the City.
G-23 STORAGE FACILITIES:
The City of Orange will not provide any storage facilities for the Contractor. The Contractor shall not leave behind any tools, equipment, and/or maintenance products over-night at any contract area location; ATTACHMENT 3: PAGE 39
Exhibit B- Page 42 of 65
G-24 COMPLAINTS FROM CITY:
All complaints shall be abated as soon as possible after notification; but in all cases within twenty-four (24) hours, to the satisfaction of the City. If any complaint is not abated within twenty-four (24) hours, the City shall be notified immediately of the reason for not abating the complaint, followed by a written report to the City's Representative within five (5) days.
It the complaints are not abated within the time specified, or to the satisfaction of the City, the City's representative may correct the specific complaint and the total cost incurred by the City will be deductec and forfeited from the payment owing to the Contractor form the City.
Public Heath and Safety issues (Risk Management) shall be corrected immediately upon notification from City.
G-25 PARKING:
The Contractor shall park his vehicles and equipment within designated parking areas or in such locations as allows normal vehicular and bicycle traffic. The Contractor's vehicles and equipment shall not be parked or set in such a manner that they block pedestrian access or vehicular right-of-way except as required to comply with all standards of OSHA or CALOSHA.
G-26 SIGNS:
The Contractor shall not post signs or advertising matter upon the areas under maintenance or improvements thereon, unless prior written approval is obtained from the City.
The Contractor shall, at all times, remove all unauthorized signs and advertising matter in the contract area under maintenance.
G-27 ADDITIONAL CONTRACT AREAS:
Contractor shall maintain at an agreed upon unit price comparable to other existing landscape areas, any additional landscape areas that the City adds to this contract.
In the event that notification is made of a new installation other than at the beginning of a monthly period, the unit cost negotiated and agreed upon by the parties, shall be pro-rated from the day the Contractor is notified to start of maintenance.
The City may elect to delete work sites, or portions thereof, within this contract at a unit price comparable to the bid price of said work sites.
G-28 NO SMOKING:
No employee of the contractor shall smoke or use any tobacco product within any city facility or public ark (or any portion thereof or any building thereon or in an outdoor area within 20 feet of a city facili r public park within the City of Orange owned and maintained by the City as a public building or parl ATTACHMENT 3: PAGE 40
Exhibit B- Page 43 of 65
XI. MAINTENANCE SPECIFICATIONS
SCOPE
Notwithstanding the requirements of these specifications, it is the intent of this document to ensure professional image, a high standard of quality and technical competence. The Contractor's prime naintenance standards and the objectives as set forth in this specification. The requirements and specifications of this document do not supersede any other applicable standards for Public Works contracts. Where there are differences, the more strigent shall apply, and the City shall be notified of any necessary changes to the specified operations and materials. The Contractor shall be responsible for the providing a continuing improvement program of all Contract Areas, noted herein this contract, that are deficient in landscape maintenance services and not in conformance with these specifications.
M-1 MATERIALS:
QUALITY OF WORK AND MATERIAL
All material and equipment furnished by the Contractor shall be new, high grade, and free from defects and imperfections, unless otherwise hereinafter specified. Workmanship shall be in accord with the best standard practices. Both materials and workmanship shall be subject to the approval of the City's Representative. All materials used shall be approved in advance by the City's Representative.
A. The actual cost of all material passed on to the City shall be wholesale cost of the material.
1. The wholesale cost shall be the actual cost paid by the Contractor reflecting the best price, including discount available.
2. At no time shall the cost of materials exceed retail cost from the current price list, minus the discount rates.
B. The total cost of materials shall include the following:
Wholesale cost (retail cost minus Contractor's discount) - as stated above.
2. Applicable sales tax.
3. A markup of 15% maximum for all overhead costs and profits.
C. The City reserves the right to purchase materials directly and make available to the Contractor or to provide a local vendor where the Contractor makes appropriate purchases directly to a City purchase order.
All invoices to the City shall include the following:
Wholesale cost (retail cost minus Contractor's discount) - as stated above.
2. Applicable sales tax.
A markup of 15% maximum for all overhead costs and profits.
All materials and subsequent change orders used shall conform to the specifications, or as approved in writing by the City. The original job specifications are available at the City.
ATTACHMENT 3: PAGE 41
Exhibit B- Page 44 of 65
M-2 SUBMITTALS:
A. As required by Law, the Contractor must submit to the County Agricultural Commissioner's Office, monthly record of all Disease Control, Insecticides Rodenticides and Herbicides used on the Contrac rea. Copies of these reports must also be submitted to the City of Orang B. Soils test shall be performed on an as needed basis. All soil sampling locations shall be approved by the City's Representative, with results submitted to the City. Soils testing shall be done by an approved soils agronomic testing firm. Contractor shall be required to pay costs of tests if negative results are related to incorrect maintenance practices.
C. Any substituted products or equipment being used which do not conform to the original project to instalaravings, job specifications or as specified herein shall be approved by the City in witing prior M-3 GENERAL MAINTENANCE CARE AND PROCEDURES:
A. All necessary licenses, permits and/or approvals shall be obtained by the maintenance Contractor from the City of Orange.
B. The Contractor shall furnish all labor, materials, equipment, tools, office with telephone, equipment storage and service facilities.
C. Work done in any Contract Area which may affect existing utility improvements shall be done only after the notification of the affected utility company by the Contractor and in strict conformance with such utility company direction, specifications and/or supervision. The City shall be notified of any such work impacting existing utility improvements prior to commencement of such work.
D. Contractor personnel are not to take any direction from individual homeowners or members of the community unless the request is of an emergency nature. Contractor's personnel shall inform the individual to contact the City's Representative.
E. The Contractor shall refer to the Specifications contained herein for Weekly Maintenance Review procedures and for Yearly Landscape Maintenance Scheduled Work Notification requirements.
M-4 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPES) REQUIREMENTS:
A.. The Contractor shall comply with Local, State and Federal National Pollutant Discharge Elimination System (NPDES) regulations including the County Drainage Area Management Plan (DAMP) and the City's Local Implementation Plan (LIP) at all times while providing landscape maintenance services for the City.
B. The Contractor shall apply Storm Water Best Management Practices (BMP's) for all pollution prevention of the discharge of pesticides and fertilizers, landscape waste, trash, debris and other pollutants to the storm drain and receiving waters.
ATTACHMENT 3: PAGE 42
Exhibit B- Page 45 of 65
M-5 SAFETY:
All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and comply with all safety standards required by OSHA or CAL-OSHA. The City reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.
A. Reporting Safety Hazards, Damage or Malfunction: It shall be the Contractor's responsibility to daily inspect all Contract Areas and identify any condition(s) that renders any areas within this contract unsafe, as well as unsafe practices occurring thereon and report any deficiencies immediately
1. Notify the City immediately of any unusual and hazardous conditions in the Contract Area including, but not limited to, holes in landscape areas, missing valve box or drain inlet covers, fallen branches, or any item that creats a safety hazard or prevents the public's use of the Contract Area.
2. Notify the City within one (1) hour of malfunctioning facilities of conditions that may break, malfunction or interrupt the public's use of the Contract Area.
B. Walkways, Stairways and Hardscape Areas: Care shall be taken so that maintenance does not inhibit or endanger pedestrians utilizing walkways, stairways, and hardscape areas. This work should be scheduled to coincide with mowing or other landscape work in the Contract Area. Adequate safety procedures should be followed including signing and roping off areas as necessary. Should work be disrupting to the public or regular traffic flow, it shall be rescheduled to a more convenient time.
C. Work Site: The Contractor shall maintain all work Contract Area sites free of hazards to persons and/or property resulting from his operations. Any hazardous condition noted by the condition noted by the Contractor, which is not a result of his operations, shall be immediately reported to the City.
D. Street Closures, Detours, Barricades: If work is to be conducted in the public rightof-way, the Contractor shall adhere to all safety rules, using cones, signboards, or other required safety equipment, and obtain all necessary permits and approvals per Work Area Traffic Control Handbook requirements (WATCH book).
If the Contractor fails to provide and install any of the signs or traffic control devices required hereby or ordered by the City, the City's Representative may cause such signs or traffic control devices to be placed by others, charge the costs therefore against the Contractor, and deduct the same from the next E. Safety Equipment: All required and recommended safety devices for all power equipment shall be waik as didate tints. Failure to maintain safety devices wil result in the temporary interuption of F. Safety Meeting: A weekly safety meeting shall be conducted by the Contractor for all employees nvolved in maintenance of Contract Areas. Minutes of the weekly meeting shall be published with al ttendee signatures thereon. A copy of the minutes shall be submitted to the City each week of th ATTACHMENT 3: PAGE 43
Exhibit B- Page 46 of 65
M-6 PESTICIDE USE AND SAFETY:
All materials shall be in strict accordance and applied within the EPA and Department of Pesticide Regulation regulations, California Food and Agricultural Code and current County of Orange Contractor is required to adhere to the City's Integrated Pest Management program available on the City's website: https://www.cityoforange.org/DocumentCenter/View/8326/Integrated-Pest- Management.
A. GENERAL REQUIREMENTS:
The application of pesticides and other materials used on the Contract Area shall be recorded and submitted monthly to the County Agricultural Commissioner's Office and City. Contractor shall be responsible for accurately maintaining all pesticide application records.
1. There shall be no application of a pesticide without approval by the City.
2. Application of all pesticides shall be only by or under the direct supervision of a properly State Licensed Pest Control Applicator (Qualified Applicator License - O.Â.L.).
3. The Contractor shall submit to the City of Orange an Annual Use Report in June of each year that shall have the total amount of pesticides, including fertilizers, used on each of the Contract Area sites per NPDES requirements.
4. The Contractor shall submit to the City of Orange copies of current PCA, QAL and Orange County PCA recommendations upon annual renewal(s) in January of each year.
5. Non-restricted pesticides shall be used whenever possible to perform pest control in landscape areas.
6. All restricted pesticides and/or chemicals to be used for pest control shall be approved by the City's Representative prior to use. A written recommendation of all proposed pesticides to be used shall be prepared by a licensed California Agricultural Pest Control Advisor, and accompanied with a Notice of Intent Form to apply restricted materials.
A written recommendation shall contain all specified information required for the application of pesticides. The Contractor shall pay for and obtain all recommendations.
B. APPLICATION OF PESTICIDES:
1. Timing: Pesticides shall be applied at times which limit the possibility of contamination from climatic or other factors and at the proper life cycle of the pests. Early morning application shall be used when possible to avoid contamination from drift. Applicator shall monitor forecast weather conditions to avoid making application prior to inclement weather to eliminate potential runoff of treated areas. Irrigation water applied after treatment shall be reduced to eliminate runoff.
When water is required to increase pesticide efficiency, it shall be applied in quantities in which each area is capable of receiving without excessive runoff.
ATTACHMENT 3: PAGE 44
Exhibit B- Page 47 of 65
2. Handling of Pesticides: Care shall be taken in transferring and mixing pesticides to prevent contaminating areas outside the target area. Application methods shall be used which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site to prevent any contamination. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the EPA, California Department of Pesticide Regulation, California Food and Agriculture Code and County Agriculture Commissioner regulations.
3. Equipment and Methods: Application equipment shall be in good operating condition, quality and designed to efficiently apply materials to the target area. Drift will be minimized by avoiding high pressure applications and using water soluble drift agents.
4. Selection of Materials: Pesticides shall be selected from those materials which characteristically have the lowest residual persistence. Use of emulsifiable concentrates shall be used when possible to limit windblown particles. The use of adjuvants will be to increase pesticide efficiency, thereby reducing the total amount of technical material required to gain control.
5. Substitutions: Wherever a specific type of material is specified, no substitutions shall be allowed without the written consent of the City's Representative.
6. Certification of Materials: All materials shall be delivered on the Contract Area site in original unopened containers. Materials shall be subject to inspection by the City's Representative.
M-7 WEED CONTROL:
The Contractor shall be responsible for providing a continuous weeding program for all Contract Areas.
Teeds shall be inspected for and removed (A - Weekly, B - Monthly & C- Quarterly) or more ten as necessary, and shall include "any undesirable or misplaced plant". In addition, all walls, fence and other structures that do not have cultivated beds adjacent thereto shall require weed control.
A. Turf: The use of any chemicals for weed control shall be done by a State Licensed Pest Control Applicator (Qualified Applicator License - Q.A.L.) who shall follow all guidelines governing his license.
1. A continual weed program shall be adopted for control of broadleaf and noxious weeds.
2. All herbicides shall be applied in accordance with Laws and Regulations of the Local, State and Federal agencies.
3. During the months of March and September (cool season grasses only) a broadleaf weed/annual pre-emergent shall be applied to all turf areas.
4. Use extreme caution when using selective weed killers not to damage other plants.
5. City approval must be obtained prior to applying any herbicide and all spraying shall be done at a time when there is no wind. At first indication of Crabgrass infestation, apply affected areas with an approved material. Apply Crabgrass killer only on cool days and when lawns are in a moist condition. Removal of all weeds shall be a continuous (A - Weekly, B - Monthly & C-Quarterly) ATTACHMENT 3: PAGE 45
Exhibit B- Page 48 of 65
program. Noxious weeds, shall not be permitted to grow within the areas assigned as part of this contract, and shall be completely removed as necessary and bare turf areas re-sodded. Crabgrass shall not be allowed to become established in any landscape area maintained by Contractor and shall be removed as required. Contractor shall apply a Crabgrass pre-emergence herbicide to all turf areas during the month of February.
B. Ground Cover: All ground cover shall be inspected weekly for weed growth. Weeds may be controlled using an integrated approach with a combination of techniques including preventative, cultural, mechanical and chemical control. Weeds shall be removed completely, on a regular basis weekly or more often as necessary. Weeds shall not be allowed to remain growing for longer than one (1) week without complete removal to include roots, rhizomes and stolons. Bermuda grass or other noxious weeds shall not be allowed to become established in any ground cover area. Cultivating of ground cover areas shall be held to a minimum and cultivated only as necessary to remove weeds.
Excessive cultivation will result in root damage to ground covers and shrubs.
C. Trees: All trees in ground cover and turf areas shall have open soil maintained immediately around the base of the trunk. Contractor is to avoid frequent soil cultivation which destroys shallow roots. Tree wells shall be free of weeds at all times times.
D. Shrubs: Weeds shall be inspected and removed weekly or more often as necessary from beds regularly using an integrated approach with a combination of techniques including preventative, cultural, mechanical and chemical. Bermuda grass and other noxious weeds shall not be allowed to become established. Weeds may be controlled with pre-emergent and/or post emergent herbicides.
E. Walkways, Parking Lots and Median Island Hardscape: Weeds shall be removed weekly or more often as necessary by using an integrated pest management approach which will include a combination of techniques such as preventative, cultural, mechanical, and chemical control.
F. Recreational Trails: Weeds shall be removed from recreational trails monthly or more often as necessary by using an integrated pest management which will include a combination of techniques including preventative, cultural, mechanical and chemical.
G. Adjacent Open Space Perimeter Areas: Any on-site open space areas adjoining Contract Areas that are not improved shall be included in the weeding program so as not to infest contracted landscaping Improve ens such adition iner ages shall in prey live a tral, madam angement. chemical to maintain a continuous three foot (3) width of weed-free clear area. The City shall be responsible for obtaining all required permission, permits and approvals for such treatment on adjacent
7. Seasonal Color: All seasonal color beds shall be inspected and weeds removed weekly or more often as necessary.
M-8 TURF CARE
Lawns shall be maintained to be in the healthiest growing condition possible. The Contractor shall supply the necessary services as follows:
ATTACHMENT 3: PAGE 46
Exhibit B- Page 49 of 65
A. MOWING:
1. General: Turf in this contract shall be mowed with power propelled mulching mowers equipped to mow and mulch clippings in one operation. Rotary mulching mowers shall be used to mow tall fescue or other cool-season turf areas and grass clipping are not to be visible from all mowing operations. Reel mowers will be required to mow Bermudagrass areas. All mowers shall be equipped with approved safety equipment. Care shall be exercised during the mowing operation to prevent damage to trees and other physical obstacles located within the turf areas. Do not mow wet areas. Alternate mowing patterns whenever possible to prevent wheel ruts. If ruts or depressions are made, Contractor will make repairs at his own expense. Mowing ruts shall be repaired with sod or seed as determinted by the City's Representative Labor and materials shall be provided by the Contractor for re-seeding or resodding to any failing turf areas as necessary due to contractor neglect.
2. Cool Season Grass: Turf shall be mowed (maintained) with rotary type mulching mowers at a height of three inches (3") during Spring, Summer and Fall. In the Winter turf areas shall be mowed at a height of two inches (2"). All turf areas shall be cut at regular weekly intervals.
The turf should never be cut more than one/third (1/3) of the top growth or approximately three-quarter inch (3/4"') at any one mowing. Avoid Scalping.
3. Equipment Cleaning: In an effort to prevent cross contamination of turf species and infiltration of weeds from site to site, the contractor shall ensure that all equipment is thouroughly cleaned prior to arrival and use at each site.
4. Equipment Condition: Machinery and equipment used by the Contractor shall be safe, clean and well maintained at all times to ensure proper operation under this contract. All mowing and trimming equipment shall be in proper adjusted and blades shall be maintained in a sharp manner.
The reel blade adjustment shall provide a uniform level cut without ridges or depressions. Mowers blades shall be sharpened weekly and mowers shall be maintained to provide a smooth even cut without tearing of the leaf blade. Always keep mowers and edgers sharp, so as to cut the tips not tear them off. Tom grass blades which have a brown "haze appearance" are not acceptable. All equipment shall be subject to inspection and approval by the City's Representative.
5. Clipping Disposal: All grass clippings shall be collected, raked as required and removed from turf areas at the Contract Area site and disposed off site in an approved manner prior to the completion of the day's mowing operations or the end of the day, whichever occurs first. Curbs, gutters, walkways, parking lots, medians, streets etc., shall be cleaned after each edging by blowers, vacuum, sweeping or other approved methods. Do not blow or rake grass clippings onto the street, curbs, gutters or into any storm drain inlets. Refer to Section M-20, TRASH COLLECTION AND DISPOSAL, of this specification.
6. Watering Turf. Water shall be applied as frequently as needed (as weather conditions require) to maintain proper growth and replenish soil moisture below the root zone. All applications of water should be in the evening or early morning hours per Section M-14, IRRIGATION SYSTEM CARE, so as not to interfere with public use of the Contract Areas. If an area appears stressed during the day, a light application of water should be applied at that time. It is the Contractor's responsibility to apply the water evenly. In the event of automatic irrigation disruption or operation of manual irrigation systems, the Contractor shall hand water lawn areas a minimum of twice per week in the Winter and ATTACHMENT 3: PAGE 47
Exhibit B- Page 50 of 65
three (3) times per week in the Summer. Water runoff across pavement surfaces and into gutters shall be avoided. All turf areas requiring irrigation shall be accomplished no later than 6:00 a.m.
7. Dog Droppings: Shall be removed when found during weekly mowing operations or as often as necessary.
B. EDGING AND TRIMMING:
1. General: Turf edges adjacent to walks, curbs, paving mow strips, walls, fences, poles, in the turf area with an edger will not be permitted. Weed or turf killer shall not be used. "Weed Eaters" or similar equipment shall not be used around trees or shrubs unless approved by the City. All trimming or edging around trees and shrubs shall be accomplished by spraying a twelve inch (12") minimum width not to exceed eighteen inches (1"') maximum width area around the plant with an herbicide per manufacturer's applications rates at all times. In lieu of trimming, herbicides may be applied adjacent to fixtures, fences and buildings. Herbicides used along fences and buildings shall not exceed six inches (6"') away from the object being sprayed. Only apply herbicides which have been C. FERTILIZATION:
All turf areas shall be fertilized two (2) times annually with a "complete fertilizer" as directed by the City representative.
1. Due to the broad geographical area of the contract, the City may from time to time adjust or change the fertilization specifications contained herein as a result of consultation with the Contractor or recommendations of a horticultural soils and plant laboratory report for each site.
2. All fertilization shall be included with the landscape maintenance of each Contract Area. The Contractor shall supply and transport all required fertilizers as a part of his cost included in the bid to the City.
D. AERATION:
Aeration of turf areas should typically occur during the months of March and/or October, or as directed by the City representative by removing half inch (1/2") diameter by three inches (3) deep cores with an aerator machine at not more than six inch (6) spacing. Aerate compacted or stressed areas as required to increase water penetration and reduce runoff. Contractor shall flag all irrigation sprinklers prior to commencement of work. Cores shall be removed and dumped in an approved manner after completion of aeration. In addition, the tops of all mounds and localized compacted dry spots shall again be aerated between the intervals specified above as necessary. All damaged areas larger than four inches by four inches (4" x 4") shall be seeded on an as needed basis at no additional cost to the City.
ATTACHMENT 3: PAGE 48
Exhibit B- Page 51 of 65
E. DETHATCHING:
1. Turf areas shall be dethatched once per year between September and October or as directed by the City's Representative.
2. Dethatching shall be accomplished by use of a "vertical cut type" dethatch machine.
3. Contractor shall flag all irrigation sprinklers prior to commencement of work.
4. All thatch and debris shall be immediately removed upon completion at Contractor's own expense.
G. WINTER OVERSEEDING:
Winter overseeding, if required and as directed by City's representative, should occur in the Fall upon completion of turf dethatching according to the following specifications:
1. Sow annual rye grass at the rate of 12 Ibs. per 1,000 square feet or as approved by City's Representative.
2. Fertilize turf areas to be overseeded. Broadcast 16-6-8 fertilizer at the rate of 6 Ibs. per 1,000 square feet or approved equivalent. Apply fertilizers by mechanical rotary or drop type spreader thoroughly and evenly at area to be overseeded
3. Seed immediately after thatching operations. Perform reseeding operations when soil is dry and when winds do not exceed 5 miles per hour velocity. Apply seed with a rotary or drop type spreader. Install seed evenly by sowing quantities in two directions, at right angles to each other.
4. Cultivate base and aerate compacted area thoroughly. Where substantial but thin turt remains rake, aerate if compacted, and cultivate soil.
5. Remove diseased or unsatisfactory turf areas. Remove and do not bury into soil.
Remove top soil containing foreign materials, i.e., gas/oil drippings, stones, gavel, debris, etc.
6. Water seeded area daily to maintain adequate soil moisture for proper seed germination.
by Cily's Represct dressing, when applicable sal be plied with materials and methods aproved G. INSECT DISEASE AND PEST CONTROL:
Refer to Section M-14, PEST CONTROL, of this specification for approved methods of pesticide control.
ATTACHMENT 3: PAGE 49
Exhibit B- Page 52 of 65
H. CONTRACTOR DAMAGE AND NEGLECT:
The Contractor shall be responsible for the repair/replacement of any and all plant material, sprinklers, ixtures, or facilities damaged by turf care maintenance and operations (as described herein Section M-8. or actions carried-ot by the Contractor performing turf care) at his own expense M-9 GROUND COVER CARE:
Ground cover beds shall be maintained in an attractive condition at all times. All ground cover shall be inspected daily and all debris including leaves, branches, paper, bottles, etc. shall be removed (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary. The Contractor shall supply A. Edging and Trimming: "Weed Eaters" shall not be used to edge ground cover unless approved by the City. All ground covers shall be pruned (Weekly, Biweekly, Monthly & Quarterly) or more often as necessary, sheared or thinned neatly away from shrubs, trees, walks, curbs, header boards, etc.
All groundcover shall be continually trimmed at the dripline of all trees and shrubs. Any stray or undesirable ground cover growth into shrubs shall be pruned or removed as necessary. Ground covers shall not be trimmed vertically unless approved by the City and shall be thinned out, as needed, to avoid matting and to achieve an overall even appearance. Keep ground cover trimmed back from all controller units, valve boxes, quick couplers or other appurtenances. Ground cover shall be trimmed six inches (6"') back from all valve boxes, buildings, walls, fixtures, signs, etc. All ground covers are to be neatly trimmed away from sprinkler heads to ensure proper coverage and operation at all times.
Trim ground covers away from sprinkler heads with cutouts and tapering away from head. As ground covers grow in height, risers may need to be extended to properly clear top of ground covers.
B. Median Islands: All ground cover pruning shall be performed as a continuous (Weekly, Biweekly, Monthly & Quarterly) or more often as necessary operation. Ground covers shall be maintained and trimmed not to exceed a maximum height of twelve inches (12") above the curb and gutter at all times.
C. Watering: Be cautious not to over water shrub and ground cover areas. Water enough to ensure moisture penetration throughout the root zone to a depth of approximately eight inches (8"). Program intigation systems to maintain a precipitation of one-half inch (1/2") per week during the growing season. During prolonged rainy periods discontinue irrigation sequences. In the event of automatic itrigation disruption or operation of manual irrigation systems, the Contractor shall hand water ground cover areas a minimum of twice per week in the Winter and three (3) times per week in the Summer.
Water runoff across pavement surfaces and into gutters shall be avoided. All ground cover areas requiring irrigation shall be accomplished no later than 6:00 a.m.
D. Mulch: All ground cover/shrub beds shall receive one application of mulch per year, or as directed by City's representative. Mulch shall be a fully composted 0-2" "forest floor" product and pre-approved by City's representative prior to application.
E. Insect Disease and Pest Control: Refer to Section M-14, PEST CONTROL, of this specification for approved methods of pesticide control.
ATTACHMENT 3: PAGE 50
Exhibit B- Page 53 of 65
F. Plant Materia. Replacement: Following acceptance of Contract Areas, it shall be the Contractor'sresponsibility to maintain all plant material in a satisfactory manner and to replace, at Contractor's expense, dead or severely damaged plant material with equal size and quality materials a Cit's direction. The Contractor, after notification or City,s authorization, shall remove and replace, at no extra cost to the City, any tree, shrub, turf or ground cover which is damaged or lost due to the Contractor's or his employee's negligence through improper use of pesticides, watering, failure to control rodents and insects or disease and improper use of equipment or Horticluture practices. Any ground cover, tree and/or shrub that appears to have more than one/half (1/2) of its foliage in adeclining state shall be brought to the City's attention immediately. Check plant for root over-watering or drainage problems and repair the problem prior to replacement. Replacement plants shall be of a size, condition and variety acceptable to the City. The Contractor shall pay for all replacement plants, including materials, transportation and labor unless the City determines that the plant was lost due to "Acts of God", damaged by others, or as a result of an event without control or negligence by the Contractor.
M-10 TREE CARE:
All tree maintenance shall be performed in accordance with ISA Pruning Standards. Tree pruning work shall be supervised by a Certified Arborist and work performed by Certified Tree Workers.
All trees shall be checked (Daily, Weekly, Biweekly, Monthly & Quarterly) or more ofen as necessary for any damage, special water needs, pest problems, etc. and treated as necessary.
Undesirable conditions shall be eliminated per accepted landscape maintenance practices. The Contractor shall maintain all trees, whether specifically mentioned or not, in a healthy condition at all times.
A. Pruning: The Contractor is responsible for maintenance pruning of trees to a height of fifteen feet (15) above the ground. All trees will be trimmed at least once a year or more often as necessary.
Pruning shall be performed as an on-going operation by the Contractor, and shall be done under the direction of the City's Representative Prune trees to select and develop permanent branches that have a smaller diameter than the trunk or branch to which they are attached. Remove all dead, diseased or damaged growth; eliminate narrow V-shaped branch forks. Reduce topping and wind damage by removing crossover branching and by thinning out crowns. Prune to control growth within the trees' space limitation, to maintain a natural form and to allow head clearance. Prune two sample trees of each genus and species under the direction of the City's Representative for approval and control purposes, prior to proceeding with balance of tree pruning work. Tree pruning above 15 feet height shall be paid for by the City as "Extre Work". "Extra Work" tree pruning shall be approved in writing by the City. !. Young Tree Pruning: Lower branches shall remain in a "tipped back" or pinched condition, leaving as much foliage as possible to promote caliper trunk growth. Stripping of lower branches will not be allowed unless approved by the City's Representative. Lower branches shall be cut flush with the trunk only when the tree is able to stand without support.
2. Evergreen Tree Pruning: Evergreen trees (trees that are not deciduous) can be pruned or thinned at any time when necessary. Prune for appearance and safety and remove dead or broken branches. Prune especially during the months of September and October to prepare the trees for the windy season. For safety reasons remove any part that may become a hazard by falling.
ATTACHMENT 3: PAGE 51
Exhibit B- Page 54 of 65
a. Deodar Cedars and Pines: Deodar Cedars and Pines shall not be pruned except as corrective or preventative maintenance. Removal of lower branches for turf maintenance is allowable, but in no case shall branches be removed to expose more than 3 ft. of the trunk. b. Eucalyptus Tree Pruning: Eucalyptus trees shall be trimmed to remove crossing branches and thinned to increase trunk caliper. Trees should be pruned or thinned prior to seasonal heavy winds. Trees shall not be topped.
3. Deciduous Tree Pruning: The pruning of deciduous trees shall be done during the dormant season, December, January and February except for blooming trees which will be pruned after blooming. However, if a tree becomes damaged or constitutes a health or safety hazard, it shall be pruned at any time as required. All pruning cuts shall be made flush with the trunk, lateral branches or buds. "Stubbing" of branches will not be allowed.
B. Watering Basins: Watering basins shall be properly maintained on all trees, shrubs, and vines.
Failure of the irrigation systems to provide enough deep moisture will not alleviate the Contractor from providing adequate moisture to any material. A cleared circle shall be maintained at the base of trees to reduce competition for nutrients by lawns.
C. Insect, Disease and Pest Control: Refer to Section M-14, PEST CONTROL, of this specification for approved methods of pesticide control.
D. Staking and Guying: Tree stakes, ties and guys shall be checked at least monthly and adjusted as needed. Tree ties shall be inspected to prevent bark wounds caused by abrasion and ties shall be adjusted to prevent girdling. Before any stakes are removed, remove tree ties and allow the tree to remain without support for a period of time to observe structural stability of the tree. The tree must retain its upright position and this position must be held regardless of moisture content of the soil.
Remove tree stakes only when tree has proven to be structurally stable. Any restaking shall be done with originally specified materials. Stakes shall not be placed closer than eight inches (8") from trunk of tree. Guying will, over time, stretch or loosen. Adjust as needed to retain a taut position, until such time when guying is removed. Any tree that is damaged due to improper staking or tying shall be replaced at the Contractor's expense. Replace broken stakes and damaged guys as required. Damaged trees shall be staked within twenty-four (24) hours of identification of damage by Contractor, City or the public's notification to Contractor. Replacement stakes or new staking shall be completed within five (5) days. (Materials only will be paid for by the City as "Extra Work".) E. Tree Guards: Trees in turf areas shall be inspected at the base of the trunk for tree guards weekly.
Contractor shall report any missing tree guards to the City immediately.
F. Plant Replacement: Refer to Section M-9, Plant Material Replacement, of this specification.
G. Fertilization: All trees shall be deep-fed once per year during the month of February by means of one inch (1"') diameter holes drilled two feet (2') deep at six foot (6) intervals around the drip line filled with 12-12-6 commercial fertilizer, or approved equivalent program.
H. Clearance and Visibility: Prune trees to allow necessary clearance for the safety of pedestrian traffic, vehicle circulation and signage, etc. Prune trees along sidewalks to allow ten feet (10' clearance for ATTACHMENT 3: PAGE 52
Exhibit B- Page 55 of 65
pedestrians and fourteen feet (14') above curb and gutters for vehicular traffic, and two feet (2') from walls and structures in February or more often as necessary as directed by the City's Representative.
M-11 SHRUB AND VINE CARE:
All shrubbery shall be checked (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as A. Shrub Pruning: Pruning shall be performed (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary as an on-going operation, and shall be done under the direction of the City's Representative, not allowing plants to develop stray, undesirable growth. Trimming, pruning, thinning and training are functions to be done as needed to maintain a pleasing appearance. Any shrub under stress should be trimmed to reduce evaporation. Accomplish pruning by selectively removing woody stems from inside shrubs on an as needed basis as directed by the City. Excessive pruning or stubbing back will not be permitted. Top shrubs only when necessary for appearance and after interior selective branch pruning has been completed or as directed by the City's Representative.
B. Vine Pruning: Vines shall be maintained in their intended form Pruning shall be performed as a continuous (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary operation under the direction of the City's Representative for containment so plants will not be allowed to develop stray, undesirable growth. Vines ties shall be inspected weekly and re-tiled or adjusted as necessary.
C. Median Island Pruning: All shrub pruning shall be performed as a continuous (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary operation. Shrubs shall be maintained and trimmed not to exceed a maximum height of thirty inches (30") above the curb and gutter at all times.
D. Insect Disease and Pest Control: Refer to Section M-14, PEST CONTROL, of this specification for approved methods of pesticide control.
E. Plant Replacement: Refer to Section M-9, Plant Material Replacement, of this specification.
F. Fertilization: Shrubs located in ground cover areas will not require additional fertilizing. See Section M1-9, Mulch, for mulch application in ground cover areas.
G. Watering: Refer to Section M-9, Watering, of this specification for watering in ground cover and shrub areas. Maintain a watering basin around all shrubs and vines on slope areas to insure adequate water penetration. Rake out only as directed by the City.
H. Clearance and Visibility: Where shrubs occur in close proximity to sidewalks, curbs, roadways and parked cars, prune to allow movement without interference from branches and foliage. Prune shrubbery to allow necessary clearance for the safety of pedestrian traffic, vehicle circulation, signage, and two feet (2') from walls and structures or as directed by the City's Representative.
ATTACHMENT 3: PAGE 53
Exhibit B- Page 56 of 65
M-12 CALIFORNIA NATIVE PLANT MATERIAL CARE:
A. Varieties: California Native Plant material has been planted in Handy Creek Corridor and the Paseos as a requirement of the California State Department of Fish and Game.
C. Young Plants: In general, young plants need additional water to supplement available rainfall until they establish a good root system.
1. Remove any water retention basin around all native trees and shrubs.
2. Irrigate about once a week, trying not to over soak the surrounding soil.
3. Do not allow soil to remain soggy for long periods of time as this encourages disease.
4. Deep water every two to three weeks during summer and fall from June to October.
5. During the winter, supplemental watering should be discontinued as the rainfall alone is adequate.
6. Spring supplemental water will be necessary depending upon the available rainfall.
D. Establishment: California Native Plant material usually becomes established in its new environment within I to 2 years at which time supplemental irrigation watering should be reduced to the minimum necessary to maintain viable plant materials.
E. Established Plant Summer Irrigation Supplement: Avoid overhead watering during the hot part of the day during the summer months. California Native Plants are recommended, to receive a once a month deep watering during the summer months from June through September.
F. Pruning: Refer to Section M-11, SHRUB AND VINE CARE, of this specification for shrub pruning.
Refer to Section M-10, TREE CARE, of this specification for tree pruning.
G. Fertilization: Refer to Section M-9, Fertilization, of this specification.
H. Plant Replacement: Refer to Section M-9, Plant Material Replacement, of this specification.
I. Tree Pest Control: Refer to Section M-14, PEST CONTROL, of this specification for tree pest control.
ATTACHMENT 3: PAGE 54
Exhibit B- Page 57 of 65
H. Shrub Pest Control: Refer to Section M-14, PEST CONTOL, of this specification for shrub pest control.
M-13 OPEN SPACE NATIVE WEEDS AND GRASS CLEARING:
site at the Contractor's expense. The Contractor shall remove all trash, litter and other debris (Daily, M-14 PEST CONTROL:
The Contractor shall regularly inspect, (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary all Contract Areas for presence of disease, insect or rodent infestation. The Contractor shall advise the City immediately if a disease, insect or rodent infestation is found; he shall identify the disease, insect or rodent and specify control. measures to be taken using legally approved materials and methods. Upon written approval of the City the Contractor shall implement the approved control measures. The Contractor shall select and supply proper materials and personnel to comply with all Local, State and Federal Laws and Regulations. The use of any chemicals for insect and disease control shall be done by or under the direct supervision of a State Licensed Pest Control Applicator (Qualified Applicator License - Q.A.L.) who shall follow all guidelines governing his license.
A. Insect, Disease and Pest Control: The Contractor shall provide complete and continuous control of all plant pests or diseases to include, but not be limited to, all insects, mites, other invertebrates, pathogens, nematodes and vertebrates. Contractor shall use an integrated approach to achieve control which may include preventative, cultural, mechanical, and/or chemical controls. Contractor will assume responsibility of use of all chemical controls.
1. Extreme caution shall be used when applying pesticides. Only apply when there is no wind. City approval must be obtained prior to spraying pesticides.
2. Approved control measures shall be continued until the disease, insect or rodent is controlled to the satisfaction of the City. The Contractor shall utilize all safeguards necessary during disease, insect or rodent control operations to ensure the safety of the public and the employees of the Contractor.
B. Rodent Control: When rodent infestation becomes evident, the Contractor shall at once proceed to eradicate and provide a regular rodent control program as required. Rodent control shall be done under the direct supervision of a State Licensed Pest Control Applicator (Qualified Applicator License - Q.A.L.) who shall follow guidelines governing his license.
C. Snails and Slugs: Treat for snails and slugs as necessary. Treatment shall be approved by the City and maybe vary from one contract area to another. In general, broadcast an approved granule, pellet or meal at the recommended rate of three (3) times a year minimum or more often as necessary; ATTACHMENT 3: PAGE 55
Exhibit B- Page 58 of 65
Spring, late Fall and Winter and/or apply an approved pesticide more often as necessary for complete snail and slug control based upon a program designed by a State Licensed Pest Control Applicator (Qualified Applicator License - Q.A.L.).
D. Irees: All trees should be inspected (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary for fungus or insect infestation and treated accordingly as necessary. Upon notification by City, Contractor shall provide labor, equipment and materials to apply pesticides by a State licensed Qualified Applicator License (Q.A.L.) operator.
E. Shrubs and Vines: Check all plant material in landscaped areas (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary and apply pesticides at the first sign of infestation.
M-15 IRRIGATION SYSTEMS CARE:
The Contractor Will receive all irrigation systems in a sound working order at the beginning of contract.
If any system is found to be otherwise, at the start of work, the City shall be notified immediately and necessary repairs made at no cost to the Contractor. At the close of the contract period, all irrigation systems will be checked by the City's Representative, and all irrigation systems shall be returned to the City in a satisfactory condition. Any faulty portion shall be repaired or replaced by the Contractor at no cost to the City.
A. IRRIGATION REPAIR AND OPERATION:
1. Irrigation system components damaged as a result of Contractor's neglect, shall be repaired and/or replaced by the Contractor at no cost to the City. Normal wear and tear, vandalism, accidental breakage by others, or so-called "Acts of God" shall be considered conditions under which the contractor is not directly responsible; such repairs (including control valve repair and/or re-build) shall be made and billed for cost of materials only (see section M-1). All mainline repairs up-to and including control valve replacement shall be made and billed for labor and materials in accordance with contractor's unit pricing stated herein (see section IX). The Contractor shall notify the City the same day of discovery of damage to irrigation system components caused by vandalism, "Acts of God", vehicular damage, theft or mysterious damages that do not result from the performance of the work by the Contractor. Upon receipt of the City's written authorization, repair said damage as soon as possible after discovery, billing the City for the cost of such repair on the subsequent monthly billing statement. Failure to report any damages will constitute Contractor making repairs at his own expense. Any replacement of irrigation system component under this sub-paragraph A shall be original equipment types where known. Any substitutions for replacement equipment shall be approved, in writing, from the City prior to doing work.
2. Irrigation shall be done by the use of automatic sprinkler systems, where available and operable; however, failure of the existing irrigation system to provide full and proper coverage shall not relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas in the work site.
3. Any damages to public or private property resulting from excessive irrigation water or runoff shall be charged against the contract payment unless immediate repairs are made by the Contractor to the satisfaction of the City.
ATTACHMENT 3: PAGE 56
Exhibit B- Page 59 of 65
4. The Contractor shall keep controller and valve boxes clear of solids and debris and maintain the irrigation system including the replacement, repair, adjustment, raise or lower, straighten and any other operation required for the continued proper operation of the system from the water meter throughout the work site. Repair or replacement includes, but is not limited to: sprinkler system laterals and main pressure lines, remote control valves, irrigation controllers, controller wiring, sprinkler heads and risers, fittings, valve covers, boxes and lids, including electrical pull boxes and lids, sleeving, quick coupler valves, hose bibs, etc.
5. All irrigation repairs shall be made within 24 hours or prior to the next irrigation cycle. All repairs shall be made in accordance with City of Orange Standards and Specifications.
6. Contractor shall maintain an adequate stock of medium and high usage items for repair of all irrigation systems.
B. MONITORING SYSTEMS:
1. The Contractor shall establish the irrigation watering cycle, frequency and schedule to provide for an efficient use of water. The Contractor shall review all existing irrigation controller programs and shall implement any irrigation schedule changes. Contractor shall maintain an accurate record of all irrigation controller programs and schedules and provide a written copy of same to City upon request. The Contractor shall weekly inspect the irrigation systems for broken and clogged heads, malfunctioning or leaking valves, or any other condition which hampers the correct operation of the system. Authorization must be obtained from the City before proceeding with work not covered ider normal maintenance work and the maltunctioning sprinkler system area shall be irrigated by ortable irrigation method until all authorized repairs have been completed to the City's satisfactic Each irrigation controller and system shall be checked at minimum monthly for proper water scheduling and coverage. Make all necessary adjustment to heads which throw onto streets, walkways, walls, buildings, windows, or out of intended area of coverage. The Contractor shall clean and adjust sprinkler heads as needed for proper coverage. Each system shall be manually operated at the irrigation controller and observed on a monthly basis.
2. The Contractor shall turn off irrigation systems during periods of rainfall and times when suspension of irration is desirable to conserve while remaining within guidelines to good norticulturally acceptable maintenance practices. The Contractor's irrigation technician shall be experienced and knowledgeable in water management practices, responsible for operating and programming the irrigation system and his duties shall be to observe the effectiveness of irrigation systems and make recommendations, adjustments and/or repairs to the system. a. Coverage/Application Rate: Generally, watering shall be done at night, between the hours of 10 p.m. and 6 a.m., unless otherwise directed by the City. The Contractor shall program and operate systems as seasonal and climatic conditions require. During extremely hot weather, over-extended holiday periods and during or following the breakdown of systems, the Contractor shall provide adequate personnel and materials as required to adequately water all landscaped areas. When breakdowns or malfunctions exist, the Contractor shall water manually by whatever means necessary to maintain all plant material in a healthy condition. Saturated or dry conditions shall not be permitted to develop.
ATTACHMENT 3: PAGE 57
Exhibit B- Page 60 of 65
b. Soil Tests: The Contractor shall test the soil in turf and ground cover areas and around trees and shrubs monthly or as necessary with soil probes to determine that the proper amount of water is being applied at all times. This information shall be used to adjust watering times on the controller and supplemental hand or deep watering as necessary. The Contractor shall make the soil probe available at all weekly walk-through inspections. c. System Maintenance: Once a year during the month of March, the Contractor d. Irrigation System Booster Pump Maintenance: The Contractor shall inspect operation of the irrigation system booster pumps monthly and schedule preventative maintenance services during the months of February and August or as necessary. All costs for service/repairs shall be paid by the City.
e. Maintenance Work Not Included: Testing, certification and services of the backflow prevention device(s) shall be done by others. However, it shall be the Contractor's responsibility to notify the City should a malfunction occur.
M-16 WALKWAY/PARKING LOT/MEDIAN/STREET HARDSCAPE CARE
A. Sweeping, Vacuuming and Blowing Off Walks: All walkways shall be kept clean at all times; they shall be swept, vacuumed, or blown off (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary. In no case shall blowing be used in place of sweeping of vacuuming trash, leaves or other noticeable debris. Work shall be coordinated with mowing or other maintenance work in the area.
All gutters within the maintenance area shall be kept clean of grass clippings and miscellaneous trash.
All grass clippings shall be removed (not scattered) from curbs and gutters the same day mowing and edging take place. Do not blow or rake grass clippings, leaves, pine needles or debris onto the street, curbs, gutters or into any storm drain inlets per NDES regulations.
All walkways shall be kept free of debris, leaves, pine needles and other debris from the Contract Areas as well as trash and litter blown by the wind or deposited by persons passing by or visiting the site. The Contractor shall daily inspect and collect debris. All paper, trash, etc. shall be dumped off site in legal manner at the Contractor's expense.
B. Plaza Park: All walkways shall be kept clean at all times; they shall shall be swept, vacuumed, or blown off daily, or more often as necessary.
C. Civic Center: All walkways shall be kept clean at all times; they shall be swept, vacuumed or blown off twice weekly, Monday, Thursday or Friday, or more often as necessary.
D. Parking Lots: Leaves, pine needles, branches, trash and other debris from the Contract Areas shall be collected and removed weekly, twice monthly or more often as necessary. All paper, trash, debris, etc., should be dumped off site at the Contractor's expense.
ATTACHMENT 3: PAGE 58
Exhibit B- Page 61 of 65
E. Median Island Hardscape: Leaves, pine needles, branches, trash and other debris shall be colected and removed (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary from all median island hardscape Contract Areas. All paper, trash, debris, etc., should be dumped off site at the Contractor's expense.
F. Street Clean-up: Street sweeping is maintained under a separate contract and is not a part of this maintenance work. The Contractor shall, however, (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary remove and dispose of off site, at an approved dump site, all grass clippings, leaves, pine needles and miscellaneous debris or trash blown into the street by the wind or deposited by persons passing by or visiting the site.
G. Dog Droppings: Shall be removed when found during daily maintenance operations. Walks shall be hosed off after droppings are removed.
H. Safety: Care shall be taken so that maintenance does not inhibit or endanger pedestrians utilizing walkways. This work should be scheduled to coincide with mowing or other landscape work in the Contract Area. Adequate safety procedures should be followed including signing and dropping off areas as necessary. Should work be disrupting to regular traffic flow, it shall be rescheduled to a more convenient time.
M-17 SURFACE DRAINAGE FACILITIES:
A. All landscape and surface drainage devices such as concrete V ditches, bench drains, swales, drainage device covers, grates box inlets and flowlines shall be inspected and cleaned (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary and kept free of all debris, vegetation, soil, etc., Which would preclude proper, intended functioning at all times. All inlets shall, likewise, be kept free of all matter which would preclude their proper, intended functioning.
B. Slope Concrete Terrace/Down Drains and Inlets Maintenance: The Contractor shall inspect, clean and remove all debris, vegetation, soil, etc. from slope terrace/down drains and inlets during the month of September or more often as necessary. All vegetation shall be cleared and trimmed two feet (2') from concrete drainage devices.
C. Maintenance Work Not Included: All underground landscape drainage pipes inspection and flushing is excluded. Included, however, is the inspection and cleaning of all drainage device covers, grates and box inlets in accordance herein with Section M-16.
M-18 SEASONAL COLOR:
A. Seasonal color shall be replaced four (4) times per year or as directed by the City's Representative.
The Contractor shall notify the City when color beds need replacement. Seasonal color replacement will be extra work.
B. Remove dead or faded blossoms, stems and foliage weekly to encourage continued blooming and maintain a neat appearance.
ATTACHMENT 3: PAGE 59
Exhibit B- Page 62 of 65
C. Provide water for color on a routine basis to maintain uniform soil moisture and assure maximum growth.
D. All color shall be fertilized monthly. A "complete fertilizer" with an analysis of 15-30-15 or approved equivalent program shall be used.
E. Cultivate soil weekly to ensure proper drainage and porsoity.
M-19 LANDSCAPE LIGHTING FACILITIES:
The landscape lighting facilities maintenance work is not a part of this contract.
M-20 MONUMENT WALL CARE:
Entry monument wall care maintenance work is not a part of this contract.
M-21 TRASH COLLECTION AND DISPOSAL:
A. Trash, litter, and other debris from the Contract Areas as well as trash and litter blown by the wind or deposited by persons passing by or visiting the Contract Areas shall be collected (Daily, Weekly, Biweekly, Monthly & Quarterly) or more often as necessary. All paper, trash, cans, bottles, etc., may not be dumped on-site in trash dumpsters, but should be disposed in a legal manner at the Contractor's expense.
Leaves, pine needles, grass clippings, branches, weeds and any other landscape debris accumulated from the Contact Areas shall be disposed of off site the same day the landscape debris is accumulated. All off-site dumping shall be at a dump approved by the City.
B. Plaza Park: Daily maintenance of Plaza Park and the Plaza Quadrants requires that some level of maintenance occur each day (including Saturday, Sunday and Holidays). Daily maintenance includes at a minimum, trash removal, replacement of receptacle liners, spot washing of hard surfaces as needed, and removal of litter and pine needles from the Quadrants sidewalks and along the curbs and gutters. All trash containers shall be washed off and cleaned as necessary. The City shall provide trash liners.
C. The Contractor shall comply with any Local, State or Federal programs for waste reduction/recycling effective during the peroid of the Contact.
M-22 DRESS CODE AND APPEARANCE:
The Contractor shall be required to provide uniforms for personnel assigned to the Contract Area. 'ufficient changes shall be provided to present a neat and clean appearance of landscape personnel at al imes. Contractor's personnel shall wear uniforms with company name at all times. The proper uniform includes:
A. Safely Equipment: All employees, when operating power equipment, shall have the proper safety devices in place such as face shields, ear protectors, eye goggles, dust masks, etc.
ATTACHMENT 3: PAGE 60
Exhibit B- Page 63 of 65
B. Shoes: Leather work boots, or shoes, shall be in good condition and worn at all times. No sandals or tennis shoes shall be worn on the job. In the event that tennis shoes or sandals are worn the City may suspend the Contractor's employee from work for that day.
C. Company Shirts, Vests or Hats: Shirts or vests with the company name shall be worn by Contractor's personnel at all times. Hats, if provided, shall also have the company name. Company name shall be displayed on clothing and visiable to the public at all times.
M-23 EXTRA WORK:
The City may, from time to time, need additional landscape maintenance services which shall only be authorized by the City's representative as stipulated in the contract and upon execution of the contract documents. Extra work shall be performed by the Contractor or by competitive bid option at the discretion of the City.
A. In the event the Contractor is required by the City and agrees to perform extra work:
1. When required by the City, an estimate of cost will be submitted to the Department of Community Services for approval prior to work being done. The Contractor shall maintain ecords sutficient to distinguish the direct cost of other operations. He shall furnish reports o xtra work on forms furnished by the Contractor, itemizing all costs for labor, materials an equipment rental. The report shall include hours worked. The following procedure will govern such extra work.
2. Work will be executed under the direction of the City's Representative on a time and materials basis or an agreed lump sum price depending on the nature of the work.
3. City will issue a work request for such extra work to be performed.
4. Extra work will not be initiated without written authorization, except in emergency call-out situations. Contractor agrees that any services performed which are not authorized by the delegated City's Representative, as stipulated in the contract, may result in non-payment by the City.
B. Extra work may include, but not be limited to, the following:
1. Replacement of plant materials due to failures beyond the Contractor's control.
2. Replacement of worn out damaged sprinkler heads, valves, quick couplers, etc.
3. Additional treatment required for planting or soil as not set forth specifically in this Specification.
4. Remedial landscaping.
5. Repairs or replacements due to vandalism or "Acts of God".
ATTACHMENT 3: PAGE 61
Exhibit B- Page 64 of 65
6. Tree pruning above the height of 15 feet.
7. Labor costs shall be based on the proposed wage scale for each type of workman.
C. The City's Representative is limited to issuance of orders, directions, notices and instruction, pursuant to the scope of landscape maintenance. The City shall not be obligated to pay for extra services which are not supported, in writing, by a Field Change Order Form.
D. Contractor shall submit invoices for extra work separate from regular monthly maintenance billing and shall detail: 1) Contract Area location, 2) services performed, 3) unit cost amounts, 4) City's Representative which ordered or authorized services. Invoices for extra work will be submitted within 30 days of the work being completed.
M-24 WEEKLY MAINTENANCE REVIEW:
A. The City shall inspect the work weekly or more often as necessary to ensure adequacy of maintenance and methods of performing the work are in compliance with the contract. However, such inspection or failure of City to inspect shall not relieve the Contractor of the duty to provide continuous inspection of the Contract Area.
B. Contractor's The Contractor shall meet weekly with the City's Representative to review the schedules and performance, resolve problems and perform field inspections as re quired.
C. Weekly maintenance Contract Area site review meetings followed by a satisfactory completion of any or all punch list items generated thereof is a required prerequisite for payment of monthly invoices.
M-25 SCHEDULES, REPORTS AND FORMS
The Contractor, as part of this Contract, will submit reports and schedules as requested. Failure to submit reports and schedules in a timely manner may result in a delay of monthly payments. Such reports must be detailed and thorough and may include but not be limited to the following:
A. Weekly Maintenance Schedule(s):
1. Contractor shall provide a weekly maintenance schedule(s) to the City. The schedule(s) shall indicate the frequency of time and days of the week services are to be performed.
2. Notification of change in scheduled work must be received by the City at least 48 hours prior to the scheduled time for the work.
3. Contractor shall adjust his work schedule to compensate for all holidays and inclement weather.
B. Reports and Forms:
ATTACHMENT 3: PAGE 62
Exhibit B- Page 65 of 65
1. Contractor shall provide the following reports (as scheduled, or upon request):
a. Pesticide Use Reports;
c. Cost information to perform extra work for upgrading specific areas; . Suggestions for improving problem areas:
All forms and schedule(s) shall be of a format approved by the Cit M-26 COMPANY VEHICLES
All vehicles used by the Contractor's employees for the purposes of performing this work are to be lentified with magnetic door signs (approx. 20" x 16") or equivalent with the company name and phor umber. These need to be visible from both sides of said vehicl ATTACHMENT 3: PAGE 63