Agenda packet — Orange City Council, June 25, 2024 (part 1 of 4)

Tom Kisela
City Manager
Mike Vigliotta
City Attorney
Pamela Coleman
City Clerk

DAN SLATER
Mayor

ARIANNA BARRIOS
Mayor pro tem, District 1

JON DUMITRU
Councilmember, District 2

KATHY TAVOULARIS
Councilmember, District 3

DENIS BILODEAU
Councilmember, District 4

ANA GUTIERREZ
Councilmember, District 5

JOHN GYLLENHAMMER
Councilmember, District 6

AGENDA -

FINAL-REVISED
City Council
June 25, 2024
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
Teleconference Location
Grand Hyatt Nashville
1000 Broadway, Grand Club Meeting Room
Nashville, TN 37203
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.

Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www.cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.

Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U-verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.

Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off-agenda items unless authorized by law.

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1 City Council Agenda - Final-revised June 25, 2024
Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www.cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.

In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.

Please contact the City Clerk’s Office at (714) 744-5500 with any questions.

ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.

REMINDER: Please silence all electronic devices while City Council is in session.

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2 City Council Agenda - Final-revised June 25, 2024
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER

1.1 INVOCATION
Pastor Gabe Saldivar, Life Church of Orange

1.2 PLEDGE OF ALLEGIANCE
Councilmember Denis Bilodeau

1.3 ROLL CALL

1.4 PRESENTATIONS/ANNOUNCEMENTS
County of Orange Gun Buyback Event Certificate of Appreciation presentation to Orange Police Department

1.5 REPORT ON CLOSED SESSION ACTIONS

2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off-agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.

3.1. Waive reading in full of all ordinances on the Agenda.

Approve.

Recommended Action:

3.2. Approval of minutes of the City of Orange City Council Regular Meeting held on May 28, 2024; and Special Meeting held on June 5, 2024.

Approve minutes as presented.

Recommended Action:

Staff Report
May 28, 2024, Regular Meeting minutes
June 5, 2024, Special Meeting minutes
Attachments:

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3 City Council Agenda - Final-revised June 25, 2024

3.3. Agreement with Bio Aquatics Lake Management LLC for lake, pond, and stream maintenance services at Eisenhower Park.

Approve four-year agreement with Bio Aquatics Lake Management LLC in an amount not to exceed $164,285 for lake, pond, and stream maintenance services; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Agreement with Bio Aquatics Lake Management LLC
Attachments:

3.4. Agreement with Intratek Computer, Inc. for helpdesk and desktop technical support.

Approve a one-year agreement with Intratek Computer, Inc. in the amount of $344,413.56 for helpdesk and desktop technical support services; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Agreement with Intratek, Inc
Attachments:

3.5. First Amendment to Agreement with KOA Corporation for On-Call Traffic Engineering Services and Plan Review.

Approve the amendment to agreement with KOA Corporation for On-Call Traffic Engineering Services and Plan Review; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
First Amendment to Agreement with KOA Corporation
Attachments:

3.6. Appropriation of $18,097 in State of California Office of Emergency Services funding received.

1. Accept into the City’s General Fund (100) revenue budget $18,097 in designated funding from the State of California Office of Emergency Services to:
100.4031.48218.40321 CalOES - Medical Examinations

2. Authorize the appropriation of $18,097 into General Fund (100):
100.4031.51640.00000 Contractual Services - Medical
Recommended Action:

3.7. Appropriation of $85,855.93 in designated Public Safety Realignment/Assembly Bill 109 funding received from the County of Orange.

1. Accept into the City’s General Fund (100) revenue budget an $85,855.93 deposit Recommended Action:

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4 City Council Agenda - Final-revised June 25, 2024
from the County of Orange to:
100.4031.45495.20159 Other Grant Revenue-Post Release Community Supervision

2. Authorize the appropriation of $85,855.93 into General Fund (100):
100.4031.50221.20159 Overtime - Post Release Community Supervision Attachments: Staff Report

3.8. Appropriation of $109,530.60 in donations and revenue from the Community Partnership Program, Recreation class programs, Military Banners, and Community Garden plot fees.

1. Accept into the City’s General Fund (100) revenue budget $109,530.60 in Recreation class revenue, garden plot fees, Military Banner donations, and special event donations through the Community Partnership Program to:
100.7001.46540.00000 Recreation Classes $ 72,705.30
100.7001.44210.20227 Garden Plot Fees $ 3,825.00
100.7001.48390.20054 Military Banner Program $ 3,000.30 100.7015.48390.20543 Donations - 2024 Special Event $ 30,000.00

2. Authorize the appropriation of $57,413.01 to General Fund (100):
100.7011.51670.00000 Other Prof. & Consulting Services $50,893.71 100.7001.51700.20227 Garden Plots $ 3,519.00
100.7001.51780.20054 Military Banner Program $ 3,000.30 Recommended Action:

Attachments: Staff Report

3.9. Award of Contract to CEM Construction Corporation for Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024; Bid No. 23-24.35 (S-250).

Approve the contract with CEM Construction Corporation in the total amount of $2,287,087, representing an original bid amount of $2,079,170, plus a 10% contingency of $207,917, for Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Contract with CEM Construction Corporation
Bid Abstract
Attachments:

3.10. Second Reading and adoption of an Ordinance of the City Council of the City of Orange deleting Chapter 10.30 of the Orange Municipal Code (Parking Requirements) and adopting a new Chapter 10.30. Ordinance No. 12-24.

Adopt Ordinance No. 12-24.

Recommended Action:

Staff Report
Ordinance No. 12-24
Attachments:

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3.11. Authorize purchase of materials and supplies for water maintenance operations from various vendors.

Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $1,295,000.

Recommended Action:

Attachments: Staff Report

3.12. Authorize purchase of computer monitors from CPAC, Inc.

1. Approve the purchase of computer monitors from CPAC, Inc. for $209,943.43.

2. Authorize the appropriation of $210,000 from the City Infrastructure Bond (553) unreserved fund balance to:
553.1601.56033.20455 CIP Comp Equip-Multi-Factor Authenticate Recommended Action:

Staff Report
CPAC, Inc. quote
Best Buy quote
HP Request
Attachments:

3.13. Authorize purchase of medical supplies from Life-Assist, Inc. under the National Purchasing Partners cooperative contract No. PS20180 with League of Oregon Cities for Fiscal Year 2024-2025.

Approve the purchase of medical supplies and medications from Life-Assist, Inc. in an amount of $318,500 for Fiscal Year 2024-2025.

Recommended Action:

Staff Report
Intergovernmental Cooperative Purchasing Agreement
Attachments:

3.14. Authorize purchase of Fire Department uniforms, wildland safety gear and accessories for LineGear Fire & Rescue Equipment under the General Service Administration Contract number GS-07F-9246S for Fiscal Year 2024-2025.

Approve the purchase of Fire Department uniforms, wildland safety gear, and accessories from LineGear Fire & Rescue Equipment in the amount of $167,000 for Fiscal Year 2024-2025.

Recommended Action:

Staff Report
General Service Administration Contract number GS-07F-9246S Attachments:

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3.15. Authorize the purchase of safety gear and associated equipment from L.N. Curtis & Sons under Sourcewell Cooperative Agreement numbers 020124-LNC and 010424-LNC for Fiscal Year 2024-2025.

Approve the purchase of fire suppression safety gear and equipment with L.N. Curtis & Sons in the amount of $40,000 for Fiscal Year 2024-2025.

Recommended Action:

Staff Report
2024 Sourcewell Cooperative Purchasing Agreement number 020124-LNC
2024 Sourcewell Cooperative Purchasing Agreement No.
010424-LNC
Attachments:

3.16. Authorize purchase of turnout safety gear and associated fire safety equipment from Allstar Fire Equipment under the Sourcewell cooperative purchasing agreement number 010424-LIO for Fiscal Year 2024-2025.

Approve the purchase of fire suppression turnout safety gear and equipment from Allstar Fire Equipment in the amount of $149,000 for Fiscal Year 2024-2025.

Recommended Action:

Staff Report
2024 Sourcewell Cooperative Agreement Contract 010424-LIO Attachments:

3.17. A Resolution of the City Council of the City of Orange amending the Master Schedule of Fees and Charges to adjust Ground Ambulance Transportation Rates. Resolution No. 11556.

Adopt Resolution No. 11556. A Resolution of the City Council of the City of Orange amending the Master Schedule of Fees and Charges to adjust Emergency Medical Services and Ground Ambulance Transportation Rates.

Recommended Action:

Staff Report
Resolution No. 11556
Orange County EMS Policy/Procedures #714.00
Attachments:

3.18. City of Orange Conflict of Interest Code amendment. Resolution No 11558.

Adopt Resolution No. 11558. A Resolution of the City Council of the City of Orange adopting an amended Conflict of Interest Code pursuant to the Political Reform Act of 1974.

Recommended Action:

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Staff Report
Resolution No. 11558 with Exhibit A
Legislative version of Exhibit A
Notice of Intention to Amend the City's Conflict of Interest Code Attachments:

3.19. Annual review and approval of the Statement of Investment Policy for Fiscal Year 2024-25. Resolution No. 11563.

Adopt Resolution No. 11563. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11469 and approving and adopting a Statement of Investment Policy for Fiscal Year 2024-25.

Recommended Action:

Staff Report
Resolution 11563
FY 24-25 Statement of Investment Policy
FY 23-24 Statement of Investment Policy (Redline)
Attachments:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER

5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request.

Pursuant to Government Code Section 54954.2(a)(3), no action(s) or discussion(s) shall be undertaken on any item not appearing on the posted agenda.

5.1. Highlight Local Business (Gutierrez)

6. AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code Section 53232.3(d) on meetings and conferences attended at the City's expense.

7. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS

7.1. Appointment to the Planning Commission, Design Review Committee, and Traffic Commission.

Confirm Mayor Slater’s recommendation to appoint Isaiah Leslie to the Planning Commission to fill an unexpired term ending on June 30, 2027; Michael Lopez to the Design Review Committee for a four-year term beginning on July 1, 2024, and ending on June 30, 2028; and Sean Chavarria to the Traffic Commission for a four-year term beginning on July 1, 2024 and ending on June 30, 2028.

Recommended Action:

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8 City Council Agenda - Final-revised June 25, 2024
Attachments: Staff Report

8. REPORTS FROM CITY MANAGER

8.1. Presentation of Experience Orange shop local rewards program.

Receive and file.

Recommended Action:

Attachments: Staff Report

9. PUBLIC HEARINGS

9.1. Public Hearing to consider introduction and First Reading of Ordinance No.16-24 approving a First Amendment to Development Agreement with Chapman Orange Holdings, LLC.

1. Conduct and close Public Hearing.

2. Introduce and conduct First Reading of Ordinance No. 16-24. An Ordinance of the City Council of the City of Orange approving a First Amendment to Development Agreement No. 7204 by and between the City of Orange and Chapman Orange Holdings, LLC, a California Limited Liability Company.

3. Authorize the City Manager to execute a non-exclusive license in conformance with the provisions in Section 6.3 of the amended Development Agreement No. 7204.

Recommended Action:

Staff Report
Ordinance No. 16-24
First Amendment to Development Agreement
Attachments:

9.2. Public Hearing to consider introduction and First Reading of Ordinance No. 20-24 updating Accessory Dwelling Unit provisions of the Orange Municipal Code, and finding of CEQA exemption.

1. Conduct and close Public Hearing.

2. Introduce and conduct First Reading of Ordinance No. 20-24. An Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code updating accessory dwelling unit provisions of the Orange Municipal Code in response to changes in state law and guidance from the Department of Housing and Community Development.

3. Find that the ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and Title 14, California Code of Regulations Section 15282(h).

Recommended Action:

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9 City Council Agenda - Final-revised June 25, 2024
Staff Report
Attachment 1 Ordinance No. 20-24
Attachment 2 Ordinance No. 20-24 - Redlined
Attachment 3 Planning Commission Resolution No. PC 14-24 Attachment 4 Planning Commission Staff Report, May 6, 2024 Attachment 5 Planning Commission Meeting Minutes, May 6, 2024 Attachment 6 City Council Ordinance No. 03-21 - Existing ADU Ordinance
Attachment 7 Map of High Frequency Transit Stops with 1/2 Mile Buffer
Attachment 8 Government Code Sections 66310-66339
Attachments:

9.3. Public Hearing to consider introduction and First Reading of Ordinance No. 18-24 Amending Title 17 of the Orange Municipal Code to add a provision related to director interpretations, city exemption from the Zoning Ordinance, tie votes, and to amend the appeal and time extension provisions.

1. Conduct and close Public Hearing.

2. Introduce and conduct First Reading of Ordinance No. 18.24. An Ordinance of the City Council of the City of Orange Amending Title 17 of the Orange Municipal Code to add provisions related to director interpretations, City exemption from the Zoning Code, tie votes, and amending the Zoning Ordinance’s appeal and time extension provisions.

Recommended Action:

Staff Report
Ordinance No. 18-24
Ordinance No. 18-24 - REDLINE
Attachments:

9.4. Public Hearing to consider introduction and First Reading of Ordinance No. 19-24 amending Chapter 17.44 of the Orange Municipal Code providing a mechanism for the transfer of development rights, and finding that the ordinance has already been addressed in the scope of the City of Orange General Plan EIR and is also exempt from CEQA.

1. Conduct and close Public Hearing.

2. Introduce and conduct First Reading of Ordinance No. 19-24. An ordinance of the City Council of the City of Orange amending Chapter 17.44 of the Orange Municipal Code adding a new Section 17.44.210 to establish a mechanism for the transfer of development rights for purposes of creating opportunities for housing, open space, and trails.

3. Find the ordinance is within the scope of the previously approved Final Program Environmental Impact Report (EIR) No. 1815-09 for the Comprehensive General Plan Update which was certified on March 9, 2010, and prepared in accordance with the California Environmental Quality Act (CEQA), and also exempt from CEQA Recommended Action:

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10 City Council Agenda - Final-revised June 25, 2024
pursuant to, but not limited to, State CEQA Guidelines Section 15308.

Staff Report
Attachment 1 Ordinance No. 19-24
Attachment 2 Sending and Receiving Area Maps
Attachment 3 Planning Commission Resolution No. PC No. 11-24 Attachment 4 Planning Commission Staff Report, May 6, 2024 Attachment 5 Planning Commission Minutes, May 6, 2024
Attachments:

10. ADMINISTRATIVE REPORTS

10.1. Fiscal Year 2024-25 City of Orange Budget and Five-Year Capital Improvement Program.

The following action items are recommended to adopt the Fiscal Year 2024-25 Budget, effective July 1, 2024:

1. Adopt Resolution No. 11565. A Resolution of the City Council of the City of Orange adopting said City’s Budget for Fiscal Year 2024-25 and authorizing transfer of funds within and between appropriations, transfer of funds between funds, and additional appropriations.

2. Adopt Resolution No. 11564. A Resolution of the City Council of the City of Orange adopting the appropriations limit for Fiscal Year 2024-25.

3. Adopt Resolution No. 11566. A Resolution of the City Council of the City of Orange to approve and authorize staff to submit to the Orange County Transportation Authority the Measure M2 Seven-Year Capital Improvement Program for Fiscal Year 2024-25 through 2030-31 to comply with Measure M2 eligibility criteria.

4. Adopt Resolution No. 11560. A Resolution of the City Council of The City of Orange amending Resolution No. 11511 between the City of Orange and The Orange Municipal Employees’ Association.

5. Adopt Resolution No. 11562. A Resolution of the City Council of The City of Orange Rescinding Resolution No. 11533 and amending the Citywide Pay Schedule in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5.

Recommended Action:

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Staff Report
Attachment A - 1 Adoption of Budget FY24-25
Attachment A - 2 FY25 Schedule of Changes in Fund Balance Attachment A - 3 Statement of Revenues and Expenditures Attachment A - 4 FY25 Capital Improvement Projects
Attachment A - 5 Five-Year Capital Improvement Plan
Attachment B - Resolution No. 11564
Attachment C - Resolution No. 11566
Attachment D - Resolution No. 11560
Attachment E - Resolution No. 11562
Attachment F - FY25 Revenue Enhancements
Attachment G - FY25 Budget Reductions
Attachments:

10.2. City of Orange Public Safety/City Services Local General Transactions and Use Tax (Sales Tax) Measure and Presentation from Fairbank, Maslin, Maullin, Metz & Associates on the results from a citywide tracking survey.

1. Receive and file a presentation from Fairbank, Maslin, Maullin, Metz & Associates on the results of the citywide tracking survey that studied the feasibility of potential revenue measures and budget/service priorities.

2. Discuss the results from the citywide tracking survey and select the transactions and use tax rate and expiration date to be incorporated into Resolution No. 11559 and Resolution No. 11561.

3. Adopt Resolution No. 11559. A Resolution of the City Council of the City of Orange ordering the submission to the qualified electors of the City a certain measure relating to a local general transactions and use tax (Sales Tax) at the November 5, 2024, General Municipal Election as called by Resolution No. 11545.

4. Identify Members of the City Council to file arguments for or against the measure and adopt Resolution No. 11561. A Resolution of the City Council of the City of Orange Setting Priorities for filing written arguments regarding a City measure and directing the City Attorney to prepare an impartial analysis for the measure to be submitted to the voters at the General Municipal Election to be held on Tuesday, November 5, 2024.

Recommended Action:

Staff Report
Resolution No. 11559
Resolution No. 11561
Attachments:

10.3. Agreement with Lyons Security Service Inc., for City parks and facilities and Old Towne West Metrolink Parking structure security services.

Approve four-year agreement with Lyons Security Service, Inc. in an amount not to exceed $1,027,732.51 for security services for city parks and facilities and Old Towne Recommended Action:

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12 City Council Agenda - Final-revised June 25, 2024
West Metrolink Parking structure; and authorize the Mayor and City Clerk to execute on behalf of the City.

Staff Report
Proposal Abstract Summary
Agreement with Lyons Security Service, Inc.

Attachments:

10.4. Agreement with Nieves Landscape, Inc. for City parks and Santiago Creek Bike Trail landscape maintenance services.

Approve four-year agreement with Nieves Landscape, Inc. in an amount not to exceed $4,291,692.17 for landscape maintenance services; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Proposal Abstract Summary Landscape
Agreement with Nieves Landscape Inc.

Attachments:

10.5. Award of Contract to Merchants Building Maintenance, Inc. for custodial services of City parks and facilities.

Approve the contract with Merchants Building Maintenance, Inc. in the total amount of $1,518,670.76, for custodial services of City parks and facilities; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Proposal Abstract Summary
Contract with Merchants Building Maintenance, Inc.

Attachments:

11. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, July 23, 2024, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary. The July 9, 2024, Regular City Council meeting has been cancelled.

I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.

Date posted: June 20, 2024

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13 Agenda Item
City Council
Item #: 3.1. 6/25/2024 File #: 24-0385
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

State law requires that all ordinances be read in full either at the time of the introduction or at the time of passage, unless a motion waiving further reading is adopted by a majority of the City Council (Gov.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.2. 6/25/2024 File #: 24-0395
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on May 28, 2024; and Special Meeting held on June 5, 2024.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meetings.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· May 28, 2024, Regular Meeting minutes
· June 5, 2024, Special Meeting minutes
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Agenda Item
City Council
Item #: 3.2. 6/25/2024 File #: 24-0395
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on May 28, 2024; and Special Meeting held on June 5, 2024.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meetings.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· May 28, 2024, Regular Meeting minutes
· June 5, 2024, Special Meeting minutes
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City of Orange
City Council
May 28, 2024

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Tuesday, May 28, 2024, at 6:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:04 p.m.

1.1 INVOCATION
Given by Reverend Beth Chiaravalle from First Christian Church of Orange.

1.2 PLEDGE OF ALLEGIANCE
Led by Councilmember Jon Dumitru.

1.3 ROLL CALL

Present: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater

Absent: Gutierrez

1.4 ANNOUNCEMENTS
Mayor Slater announced various summer Library programs; and invited the community to a free Movie in the Park event at Handy Park on June 7, 2024.

2. PUBLIC COMMENTS
Public Speakers:

The following spoke in opposition of the Orange Heights housing development: Jeremy Ficarola, Bonnie Robinson, Steven Borden, Joel Robinson, Leslie Robinson, Rita Robinson, Alfred Tucker, Shari, Paul Sargeant, Colin Thorne, Lela Thorne, Andy Vaca, Indigo Vu, Peter Westenhofer, Anjali Tapadia, Tonya Fannon, Vicki Hernandez, RJ Schwichtenberg, Dani Padilla, and Lexie Anderson.

Bill Masters spoke in opposition to reducing Fire and Police budgets.

Dinorah spoke about discrimination and need for housing.

Nicollette Jones requested parking permits for Bush Street.

Harry Mear expressed concerns with a proposed family shelter opening in his

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Draft
17 City Council Minutes - Draft May 28, 2024
neighborhood.

Adam Wood, BIA, commented on the housing crisis in Orange County.

Written Public Comments
Janice Brownfield submitted an email encouraging the City to implement a citywide sustainability plan.

The following submitted emails in opposition of the Orange Heights housing development: Lisa Ain, Kathryn Jue, H. Delgadillo, Georgia Land, Katie Quinn, Victoria Stover, Brenna Conway, and Marilyn Marestaing.

3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Approval of minutes of the City of Orange City Council Special Meeting held on April 30, 2024.

ACTION: Approved minutes as presented.

3.3. Agreement with TriTech Software Systems for software upgrades and maintenance of the Police Department’s Computer Aided Dispatch and Records Management System.

ACTION: Approved the agreement with TriTech Software Systems in the amount of $130,838.84 for software upgrades and maintenance; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.4. First Amendment to Agreements with Archie’s Towing and Southside Towing for official police towing and storage services.

Note: Councilmember Dumitru recused himself from Item 3.4 in accordance with the Levine Act.

ACTION: Approved first amendments to extend agreements with Archie’s Towing and Southside Towing for the removal, storage, and impound of vehicles; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.5. Fourth Amendment to the agreement with Nieves Landscape, Inc. for landscape maintenance services at various city facilities and public right of way.

ACTION: Approved the Fourth Amendment to the agreement with Nieves Landscape, Inc. for the contract extension to June 30, 2025, for an amount not to exceed $420,600; and authorized the Mayor and City Clerk to execute on behalf of the City.

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3.6. Fifth Amendment to the Agreement with Lyons Security Services, Inc. for continued park security services through June 30, 2024.

Item 3.6 was removed from the Consent Calendar for separate consideration by Councilmember Gyllenhammer.

Staff confirmed the amendment secures park security services through June 30, 2024.

ACTION: A motion was made by Councilmember Dumitru, seconded by Councilmember Gyllenhammer, to continue the item until after the budget discussion.

The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

3.7. Rejection of all bids received for the Tot Lot Wood Chip Replenish Program.

ACTION: Rejected all bids received for the Tot Lot Wood Chip Replenish Program, Bid No. 23-24.31.

3.8. Appropriation of $436,000 in Comprehensive Transportation Funding Programs - Project X Tier 1 2023 Environmental Cleanup Program Fund and transfer of $139,000 in Sanitation and Sewer Fund from Walnut Avenue Infrastructure Improvement to the Glassell Street & La Veta Avenue Water Quality Storm Drain Improvement Project.

A speaker card was submitted for Item 3.8; therefore, the item was removed from the Consent Calendar for separate consideration. However, the speaker was not present when called.

ACTION: A motion was made by Councilmember Dumitru, seconded by Councilmember Gyllenhammer, to:
1) Accept into the City's revenue budget $436,000 in grant funds from the Orange County Transportation Authority Tier 1 Environmental Cleanup Program to Reimbursable Capital Projects (550):
550.5011.45460.30246 Glassell Street & La Veta Avenue Water Quality Storm Drain Improvement Project
2) Authorize the appropriation of $436,000 to Reimbursable Capital Projects (550):
550.5011.56340.30246 Glassell Street & La Veta Avenue Water Quality Storm Drain Improvement Project
3) Authorize the following budget transfer of $139,000:

From: 220.5011.56340.30168 Walnut Avenue Infrastructure Improvement To: 220.5011.56340.30246 Glassell Street & La Veta Avenue Water Quality Storm Drain Improvement Project
The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

3.9. Award of Contract to Doan and Hartwig Water Systems, Inc. for purchase and installation of mixers at Reservoirs 5, 8, and 10; and finding of CEQA exemption.

ACTION: 1) Approved the contract with Doan and Hartwig Water Systems, Inc. in the amount of $67,456 representing an original bid amount of $61,324, plus a 10%

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contingency of $6,132 for purchase and installation of mixers at Reservoirs 5, 8, and 10; and authorized the Mayor and City Clerk to execute on behalf of the City. 2) Found that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1 - Existing Facilities).

3.10. Award of Contract to Marina Landscape, Inc. for White Oak Ridge Landscape Improvements and finding of CEQA exemption; Bid No. 23-24.34 (SP-4285).

ACTION: 1) Authorized the appropriation of $184,900 from the unreserved Santiago Hills LAD (291) fund balance to:
291.5025.56015.20255 Gen Renovation
2) Approved the contract with Marina Landscape, Inc. for the landscape improvements at White Oak Ridge for $430,283; and authorized the Mayor and City Clerk to execute on behalf of the City.
3) Found that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) provisions per State CEQA Guidelines Section 15301 (Existing Facilities).

3.11. Notice of Completion and Acceptance for Plaza Park Fountain Conservation Treatment.

ACTION: 1) Accepted Plaza Park Fountain Conservation Treatment Services as complete (AGR-7578); and 2) Authorized City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

3.12. Notice of Completion and Acceptance for the Fence Installation at Riverdale Avenue from Orange Olive Rd. to approximately 2,000 linear feet west of Orange Olive Rd. (Sourcewell Contract #CA-R8-GB01-123021-HCC, SP-4275).

ACTION: 1) Accepted Fence Installation at Riverdale Avenue from Orange Olive Rd. to approximately 2,000 Linear Feet west of Orange Olive Rd. (Sourcewell Contract #CA-R8-GB01-123021-HCC), as complete; and 2) Authorized City Clerk to file Notice of Completion with the Orange County Clerk- Recorder’s Office.

3.13. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Section 2.10.050 of the Orange Municipal Code to Increase Campaign Contribution Limits. Ordinance No. 08-24.

ACTION: Adopted Ordinance No. 08-24.

3.14. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Section 2.10.090 of the Orange Municipal Code removing Prohibition on Transfer of Contributions from Candidate Controlled Committees to City Candidate Committees and Committee Controlled by City Candidate or Elected Officer making a Contribution to another Committee Supporting or Opposing a City Candidate for Office. Ordinance No. 09-24.

Speaker cards were submitted for Item 3.14; therefore, the item was removed from the Consent Calendar for separate consideration.

Public Speakers:

The following spoke in opposition of adopting the ordinance: Shirley Grindle, Sharon

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Galasso, and Diana Zdenck.

ACTION: A motion was made by Councilmember Dumitru, seconded by Councilmember Bilodeau, to adopt Ordinance No. 09-24. The motion carried by the following vote:

Ayes: Dumitru, Tavoularis, Bilodeau, and Gyllenhammer
Noes: Barrios, and Slater

Absent: Gutierrez

3.15. Second Reading and adoption of an Ordinance of the City Council of the City of Orange adding Chapter 2.13 to the Orange Municipal Code relating to a Candidate Filing Fee. Ordinance No. 11-24.

ACTION: Adopted Ordinance No. 11-24.

3.16. Authorize purchase of an uninterruptible power supply from Odyssey Power Corporation.

ACTION: Approved the purchase and installation of Toshiba 4400 UPS from Odyssey Power Corporation in the amount of $92,998.86.

3.17. Authorize purchase of computer monitors from CPAC, Inc.

Item 3.17 was removed from the Consent Calendar for separate consideration by Councilmember Gyllenhammer.

In response to Council's question, staff confirmed that the funds being used for the purchase are limited to a specific use. Council discussed decreasing the amount of monitors being purchased, and continuing the item to a future meeting to allow staff time to consider other uses for the bond money.

ACTION: A motion was made by Councilmember Gyllenhammer, seconded by Mayor pro tem Barrios, to continue this item to the next Regular City Council meeting on June 11, 2024. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

3.18. Authorize purchase of park rules signs from Icon Signs/RKSK Group, Inc.

Item 3.18 was removed from the Consent Calendar for separate consideration by Mayor Slater.

Council discussed approving the item without installing additional signs in Spanish.

ACTION: A motion was made by Mayor Slater, seconded by Councilmember Dumitru, to approve an increase of $4,100 to an existing purchase order with Icon Signs/RKSK Group, Inc. bringing the total blanket purchase order to $34,100 without installing the additional signs in Spanish. The motion carried by the following vote:

Ayes: Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: Barrios

Absent: Gutierrez

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3.19. Authorize increase of purchase order for medical supplies from Life-Assist, Inc. in the amount of $35,000 funded through the EMT Transport fund.

ACTION: Authorized the increase of $35,000 from the EMT Transport fund to the Life Life-Assist, Inc. purchase order for medical supplies.

3.20. Authorize purchase of advanced email threat protection annual subscription from 1903 Solutions.

Item 3.20 was removed from the Consent Calendar for separate consideration by Councilmember Gyllenhammer.

In response to Council's questions, staff confirmed that the City has tried other email security solutions, but they are lacking, inadequate, or costly.

ACTION: A motion was made by Councilmember Gyllenhammer, seconded by Mayor pro tem Barrios, to approve the purchase of advanced email threat protection annual subscription from 1903 Solutions for $31,720.00. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

3.21. Authorize purchase of irrigation supplies from SiteOne Landscape Supply.

ACTION: Approved an increase of $5,000 to an existing blanket purchase order from SiteOne Landscape Supply for a total of $35,000.

Approval of the Consent Calendar
Items 3.6, 3.8, 3.14, 3.17, 3.18, and 3.20 were removed from the Consent Calendar and heard separately. Councilmember Dumitru recused himself from Item 3.4. All other items were approved as recommended.

A motion was made by Mayor pro tem Barrios, seconded by Councilmember Gyllenhammer, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER
Mayor Slater announced the City was named as a Tree City USA 2023.

5. REPORTS FROM COUNCILMEMBERS

5.1. Report on External Appointments (Dumitru)
Councilmember Dumitru announced he serves on the Orange County Mosquito and Vector Control Board of Trustees and the Orange County Sanitation District. He reported residents can get information about mosquito season including how to

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eliminate mosquito breeding sources and prevent bites at mosquitoessuck .org. The Orange County Sanitation District will be working on two major improvement projects in Orange - the Taft Branch improvements and North Tustin Orange Sewer improvement projects.

6. AB 1234 REPORTS
Councilmembers Dumitru and Bilodeau announced they attended the ICSC convention. The only cost to the City was for the floor pass.

RECESS: The City Council recessed at 7:44 p.m. and reconvened at 8:00 p.m. with all Members present, except Councilmember Gutierrez who was absent.

7. PUBLIC HEARINGS

7.1. Public Hearing to consider a proposal to redevelop a former utility property with 48 two-and three-story single-family small lot homes at 901 E. Katella Avenue, and adoption of Mitigated Negative Declaration No. 1882-22 and associated Mitigation Monitoring and Reporting Program.
(General Plan Amendment No. 0004-22, Zone Change No. 1307-22, Tentative Tract Map No. 0051-22, Major Site Plan Review No. 1111-22, Design Review No. 5092-22, Administrative Adjustment No. 0293-23, and Mitigated Negative Declaration No. 1882-22).

Mayor Slater opened the Public Hearing at 8:30 p.m.

Public Speakers:

The following spoke in opposition of the project: Richard Housky, David Nelson, Rick Kant, Alfred Tucker, Judith Jamal, Stephen Reifenstein, Steve F., Rosalie Huynh, Janet Majick, Jeremy Campadonia, Carolyn Jones, Katie Poizer, Heath Poizer, Alex Martin, Amy Moen, and Adan Le.

The following spoke in support of the project: Gina Cunningham, Tom Vandorpe, Krish Patel, Moira Singer, Michael Knight, Andrew Digby read a letter of support from a neighbor of the Intracorp project in Clairmont, John Olivier, RC Alley, Daniel Gehman, Michael Manson
Carol Fox spoke in opposition of the project as currently proposed.

Brandy Romero expressed concerns with traffic and regulation of investment properties.

RECESS: The City Council recessed at 9:39 p.m. and reconvened at 9:51 p.m. with all Members present, except Councilmember Gutierrez, who was absent.

Emilie Simard, applicant, spoke in support of the project and answered Council's questions.

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Written Public Comments
The following submitted emails in support of the project: Elizabeth Hansburg, People for Housing; Steven Shepherd; Dana Velarde; Trina Lee; Reverend Ben Brucker; Jennifer Park; and Cassius Rutherford.

Mayor Slater closed the Public Hearing at 10:59 p.m.

During deliberation, Council discussed AB 2011; honoring former Orange City Mayor, Joanne Coontz on an on-site amenity; establishing a tree program; creating a permit parking area on Carleton Avenue; traffic patterns; conducting a traffic study along Cambridge Street and Katella Avenue in two years; and installing opaque windows on second floor of units 1-12.

A motion was made by Councilmember Gyllenhammer, seconded by Councilmember Dumitru, to:
1) Adopt amended Resolution No. 11553 with the following added conditions: establish a tree program for abutting residential property on Carleton Avenue, conduct a traffic study two years after the date of project approval, second story north elevations of Units 1-12 shall contain obscured glass, and former City Mayor Joanne Coontz will be memorialized with an on-site amenity
A Resolution of the City Council of the City of Orange adopting Mitigated Negative Declaration No. 1882-22 and associated Mitigation Monitoring and Reporting Program, and approving General Plan Amendment No. 0004-22, Tentative Tract Map No. 0051-22, Major Site Plan No. 1111-22, Design Review No. 5092-22, and Administrative Adjustment No. 0293-23 for the redevelopment of a vacant AT&T facility with 48, two-and three-story single-family small lot homes, open space recreation areas, guest parking, and related site improvements on a 2.71-acre site located at 901 E. Katella Avenue.
2) Introduce and conduct First Reading of Ordinance No. 13-24. An Ordinance of the City Council of the City of Orange approving Zone Change No. 1307-22 to change the zoning classification from Commercial Professional (C-P) to Residential Multiple Family (R-3) on a 2.71-acre site located at 901 E. Katella Avenue.

The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

7.2. Public Hearing to consider the Fiscal Year 2024-2025 Annual Action for use of Community Development Block Grant and HOME Investment Partnerships Funding.

Mayor Slater opened the Public Hearing at 11:11 p.m.

Public Speaker:

Madelynn Hirneise spoke in support of funding for Families Forward.

Mayor Slater closed the Public Hearing at 11:13 p.m.

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A motion was made by Mayor pro tem Barrios, seconded by Councilmember Tavoularis, to:
1) Approve the draft Fiscal Year 2024-2025 Annual Action Plan and authorize the City Manager or his designee to execute the Fiscal Year 2024-2025 Memorandum of Understanding with City departments, subrecipient agreements with non-profit agencies, and all related U.S. Department of Housing and Urban Development documents.
2) Authorize staff to incorporate comments received at the Public Hearing or make changes if needed into the Annual Action Plan before submitting to the Department of Housing and Urban Development.

The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

7.3. Public Hearing to consider approval of the Landscape Maintenance Assessment District 94-1 (Sycamore Crossing) Final Engineer’s Report for Fiscal Year 2024-2025. Resolution No. 11552.

Mayor Slater opened the Public Hearing at 11:14 p.m.

City Clerk Coleman announced no protests were received.

There being no public speakers, Mayor Slater closed the Public Hearing at 11:14 p.m.

A motion was made by Mayor pro tem Barrios, seconded by Councilmember Dumitru, to:
1) Adopt Resolution No. 11552. A Resolution of the City Council of the City of Orange approving the Engineer's Report and providing for the annual assessment for Landscape Maintenance Assessment District 94-1 (Sycamore Crossing). 2) Establish the assessment for Fiscal Year 2024-2025 for Landscape Maintenance Assessment District 94-1 (Sycamore Crossing) at $293.08 per single family unit per year.

The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

7.4. Public Hearing to consider approval of the Landscape Maintenance Assessment Districts 86-2 (Santiago Hills), and 15-1 (Santiago Hills Overlay) Final Engineer’s Reports for Fiscal Year 2024-2025. Resolution No. 11551.

Councilmember Gyllenhammer recused himself from Item 7.4 due to a potential conflict with a nearby property interest and left the dais at 11:15 p.m.

Mayor Slater opened the Public Hearing at 11:16 p.m.

City Clerk Coleman announced no protests were received.

There being no public speakers, Mayor Slater closed the Public Hearing at 11:16 p.m.

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A motion was made by Mayor pro tem Barrios, seconded by Councilmember Dumitru, to:
1) Adopt Resolution No. 11551. A Resolution of the City Council of the City of Orange approving the Engineer's Reports and providing for the annual assessment for Landscape Maintenance Assessment Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay).
2) Establish the assessment per single family detached unit per year for Fiscal Year 2024-2025 for Landscape Maintenance Assessment Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay) at $369.44 and $271.17 respectively for single family detached, and $221.66 and $192.53 respectively for condominiums.

The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, and Slater Noes: None

Absent: Gutierrez
Recuse: Gyllenhammer
Councilmember Gyllenhammer returned to the dais at 11:16 p.m.

8. ADMINISTRATIVE REPORTS

8.1. Receive and file a presentation by Townsend Public Affairs on the State of California budget; and adopt Resolution No. 11549 memorializing the Orange City Council’s support for Assembly Bill 2309 (Muratsuchi and Pacheco).

A motion was made by Mayor pro tem Barrios, seconded by Councilmember Tavoularis, to:
1) Receive and file the presentation on the State of California budget and Assembly Bill 2309 by Townsend Public Affairs.
2) Adopt Resolution No. 11549. A Resolution of the City Council of the City of Orange, California, supporting Assembly Bill 2309.

The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

8.2. Award of Contract to SP Plus Corporation for Parking Enforcement Services; Bid No. 23-24.23.

Public Speaker:

Al Ricci spoke in support of approval.

A motion was made by Mayor pro tem Barrios, seconded by Councilmember Dumitru, to approve the contract with SP Plus Corporation in the amount of $2,493,271 for Parking Enforcement Services; and authorize the Mayor and City Clerk to execute on behalf of the City. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez
RECESS: The City Council recessed at 11:46 p.m. and reconvened at 11:55 p.m. with all Members present, except Councilmember Gutierrez who was absent.

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8.3. Declare the properties located at 171 Cypress Street and 174 Cypress Street as surplus to the City’s needs; and authorize the disposal of the properties.

Resolution No. 11554.

A motion was made by Councilmember Dumitru, seconded by Mayor Slater, to adopt Resolution No. 11554. A Resolution of the City Council of the City of Orange finding that certain City-owned real property located at 171 N. Cypress and 177 N. Cypress in the City of Orange is exempt surplus land pursuant to Government Code Section 54221. The motion carried by the following vote:

Ayes: Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: Barrios

Absent: Gutierrez

8.4. Fiscal Year 2024-2025 General Fund Budget Balancing Proposal.

Public Speakers:

Carole Walters spoke in opposition of reducing Fire and/or Police budgets.

Katherine Connaghan spoke in opposition of eliminating the Orange Senior Center.

Brandy Romero spoke in opposition of reducing Fire and/or Police budgets.

AJ Ricci spoke in support of the CERT program.

James Kushon spoke about potential partnerships for the dog park.

Tonda Fields spoke in opposition of reducing Fire and/or Police budgets.

During deliberations, Council discussed proposed revenue enhancements and voted on each item.

A motion was made by Councilmember Gyllenhammer, seconded by Mayor pro tem Barrios, to impose credit card fees. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez
A motion was made by Mayor pro tem Barrios, seconded by Councilmember Gyllenhammer, to recuperate business license back tax & penalties. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez
A motion was made by Councilmember Gyllenhammer, seconded by Mayor pro tem Barrios, to direct staff to conduct a fee and cost allocation study. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez
A motion was made by Councilmember Tavoularis, seconded by Mayor Slater, to remove the increase of Short Term Rental permits to 250 from FY 2025 proposed revenue enhancements future consideration. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez

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Mayor pro tem Barrios made a motion, seconded by Councilmember Dumitru, to include a Life Safety Fee for universities in the fee study. During discussion, Mayor Slater requested to amend the motion to have the Council Budget ad hoc committee meet with Chapman University before initiating the study. Councilmember Dumitru withdrew his second. Mayor Slater seconded the motion. Mayor pro tem withdrew her motion.

A motion was made by Mayor Slater, seconded by Councilmember Bilodeau, to include life and safety fees for students at colleges and universities in the proposed fee and cost allocation study after the Council budget ad hoc committee meets with Chapman University.

The motion carried by the following vote:

Ayes: Barrios, Bilodeau, Gyllenhammer, and Slater
Noes: Dumitru, and Tavoularis

Absent: Gutierrez
A motion was made by Mayor pro tem Barrios, seconded by Councilmember Dumitru, to implement penalties for overenrollment at Chapman University. The motion failed by the following vote:

Ayes: Barrios, Dumitru, and Tavoularis
Noes: Bilodeau, Gyllenhammer, and Slater

Absent: Gutierrez
A motion was made by Councilmember Dumitru, seconded by Mayor Slater, to direct staff to evaluate implementing penalties for overenrollment when the Chapman Specific Plan is brought forward. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: Gutierrez
A motion was made by Councilmember Tavoularis, seconded by Mayor pro tem Barrios, to sell Taft Library. The motion failed by the following vote:

Ayes: Barrios, and Tavoularis
Noes: Dumitru, Bilodeau, Gyllenhammer, and Slater

Absent: Gutierrez
Staff was also directed to return with a staff report regarding the implementation of a 3 and 4 star hotel incentive program or sales tax rebate.

8.5. Consider potential sales tax measure scenarios and provide direction to City staff.

With Council consensus, Item 8.5 was continued to the June 11, 2024, Regular City Council meeting.

9. REPORTS FROM CITY MANAGER
None

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10. ADJOURNMENT
There being no further business, the meeting was adjourned at 1:50 a.m.

The next Regular City Council meeting will be held on Tuesday, June 11, 2024, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ _________________________
PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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City Council
June 05, 2024

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Wednesday, June 5, 2024, at 6:00 p.m. for a Special Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:01 p.m.

1.1 PLEDGE OF ALLEGIANCE
Led by Councilmember John Gyllenhammer.

1.2 ROLL CALL

Present: Dumitru, Tavoularis, Gutierrez, Gyllenhammer, and Slater

Absent: Barrios, and Bilodeau
Councilmember Dumitru joined the meeting at 6:33 p.m.

2. ADMINISTRATIVE REPORTS

2.1. An Appeal of the Planning Commission’s Denial of Appeal No. 0565-24, which affirmed the Community Development Director’s Determination that the application for the “Village at Orange” filed by the Orange JCP Project Owner, LLC and designated as Tentative Tract No. 0053-23, Major Site Plan Review No. 1140-23, and Design Review No. 5123-23 (“Application”) was incomplete. Appeal No. 0566-24.

Public Speakers:

Travis Van Lighten, Rutan & Tucker, attorney for Appellant, spoke on behalf of his client.

The following spoke in support of denying appeal and upholding the Planning Commission's decision: Seth Bjorn, Gary Nowak, Doug Hamilton, Carol Chassagne, Kay Riley, and David Riley.

Written Public Comments
James Lloyd, California Housing Defense Fund, submitted a letter in support of the appeal.

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Matthew Gelfand, Californias for Homeownership, submitted a letter in support of the appeal.

Cesar Covarrubias, The Kennedy Commission, submitted a letter in support of denying the appeal and upholding the Planning Commission's decision.

During deliberation, staff answered Council's questions regarding noticing requirements, applicant's application, and appeal timeline.

A motion was made by Mayor Slater, seconded by Councilmember Gutierrez, to adopt Resolution No. 11557. A Resolution of the City Council of the City of Orange denying Appeal No. 0566-24 and affirming the decision of the Planning Commission with respect to the determination made by the Community Development Director under Section 17.08.030(E) of the Orange Municipal Code that the application filed by the Orange JCP Project Owner, LLC is incomplete. The motion carried by the following vote:

Ayes: Dumitru, Tavoularis, Gutierrez, Gyllenhammer, and Slater Noes: None

Absent: Barrios, and Bilodeau

3. ADJOURNMENT
There being no further business, the meeting was adjourned at 6:41 p.m.

The next Regular City Council meeting will be held on Tuesday, June 11, 2024, at 6:00 p.m., in the Council Chamber.
______________________ _________________________
PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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31 Agenda Item
City Council
Item #: 3.3. 6/25/2024 File #: 24-0358
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Agreement with Bio Aquatics Lake Management LLC for lake, pond, and stream maintenance services at Eisenhower Park.

2. SUMMARY
A four-year agreement to provide ongoing maintenance services of the lake, pond, and stream at Eisenhower Park for a four-year total not to exceed $164,285. Year one of the agreement is in the amount not to exceed $38,115.

3. RECOMMENDED ACTION
Approve four-year agreement with Bio Aquatics Lake Management LLC in an amount not to exceed $164,285 for lake, pond, and stream maintenance services; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The total expenditure for this agreement is $164,285 and will be funded through General Fund (100):
100.7022.51420.00000 Maintenance Contracts

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.

Goal 3: Enhance and promote quality of life in the community a: Renovate, maintain, develop, and/or expand public use places and spaces.

6. DISCUSSION AND BACKGROUND
Background
Eisenhower Park is a destination park, primarily due to the aesthetic value the lake, pond, and stream contribute to the overall character of the park. Proper maintenance of the water features is important in providing a clean and safe aquatic environment for wildlife (including fish, turtles, birds, etc.), fishing, and the enjoyment of all park visitors. The Community Services Department maintains the lake, pond, and stream through contracted services.

The current four-year agreement for lake, pond, and stream maintenance services expires June 30, City of Orange Page 1 of 2 Printed on 6/20/2024
powered by Legistar™ 32
Item #: 3.3. 6/25/2024 File #: 24-0358
2024, requiring the City to enter into a new agreement beginning July 1, 2024.

Discussion
The City issued a Request for Bids (RFB) on February 8, 2024 (RFB 23-24.27) and bids were due on March 14, 2024. One bid was received from Bio Aquatics Lake Management LLC (Bio Aquatics) for a total bid amount of $149,350. Bio Aquatics is the current service provider and has provided acceptable service over the course of the existing agreement. Staff verified the qualifications of the vendor with references provided for similar lake maintenance services and received positive responses. Therefore, it is recommended Council award a new four-year agreement to Bio Aquatics Lake Management LLC.

The total amount for this four-year agreement is $164,285, which includes a 10 percent contingency of $14,935 for unforeseen lake maintenance repairs that may be needed. The agreement will be funded by the General Fund (100). Including the contingency, the annual cost for the first year of the agreement is $38,115. Funding for the remaining three years of the agreement is dependent upon City Council approval of the annual budget through Fiscal Year 2027-2028. If funds are not budgeted, the agreement can be terminated or reduced to meet that year’s allocation.

7. ATTACHMENTS
· Agreement with Bio Aquatics Lake Management LLC
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.3. 6/25/2024 File #: 24-0358
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Agreement with Bio Aquatics Lake Management LLC for lake, pond, and stream maintenance services at Eisenhower Park.

4. FISCAL IMPACT
The total expenditure for this agreement is $164,285 and will be funded through General Fund (100):
100.7022.51420.00000 Maintenance Contracts

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.

Goal 3: Enhance and promote quality of life in the community a: Renovate, maintain, develop, and/or expand public use places and spaces.

The current four-year agreement for lake, pond, and stream maintenance services expires June 30, City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.3. 6/25/2024 File #: 24-0358
2024, requiring the City to enter into a new agreement beginning July 1, 2024.

7. ATTACHMENTS
· Agreement with Bio Aquatics Lake Management LLC
City of Orange Page 2 of 2 Printed on 6/20/2024
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46 CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 • FAX: (714) 744-7251 REQUEST FOR BID (RFB) BID NO. 23-24.27

EISENHOWER PARK LAKE & STREAM MAINTENANCE
BID DUE DATE: March 14, 2024
TIME: 2:00p.m
The documents contained in this Request for Bid document are considered to be the invitation and not the full final representation of the documents needed to submit a successful response to the bid described herein.

Interested bidders should subscribe to receive bid updates and notifications via the City’s website at:
https://public.govdelivery.com/accounts/CACITYORANGE/subscriber/new as well as emailing [email protected] to be added to the contact list for this specific bid list in order to receive emailed updates of any revised/additional information and addenda.

It is the responsibility of the interested bidder to request being added to the bid list and to check the website frequently to look for any additional updates.

Project Name: Eisenhower Park Lake & Stream Maintenance Location Address: 2864 N. Tustin St. 92865
Contact Name: Paul Miller, Parks Maintenance Supervisor E-Mail Address: [email protected]
Phone: 714-532-6472
PROJECT DESCRIPTION:

The City of Orange, CA, a Municipal Corporation, is requesting qualified contractors to provide bids in accordance with the specifications prepared by City of Orange staff. All work shall also conform to City of Orange codes, ordinances, and standards.
47 The work will generally include, but not be limited to:

Provide regular, and ongoing cleaning and preventative maintenance at the stream, lake, and waterfalls located at Eisenhower Park in Orange.

TIMELINE (APPROXIMATE):

1. Mandatory Job walk February 27, 2024 at 10:00 a.m.

2. Deadline for questions regarding RFB February 29, 2024 by 2:00 p.m.

3. Bids due March 14, 2024 by 2:00 p.m.

4. Presentation to City Council May 28, 2024

5. Notice to Proceed (NTP) TBD
BID SUBMISSION:

Provide response to the above Request for Bid on attached Bid Sheet and return all pages of the Request for Bids, including the bid bond and specification sections and references. Bids must be received on February 29, 2024, by 2:00 PM via Electronic Bid Submission, or at the City of Orange, City Clerk’s Office located at:
300 E. Chapman Ave., Orange, CA 92866
OPTION 1:

Electronic Bids may be submitted through the following link at Electronic Bid Submissions and must include all required attachments listed in the Request for Bid document.

OPTION 2:

Responses may be sent via U.S. Mail or delivered personally to the office of the City Clerk at the address listed above. Please provide three copies of bid packets.

BID PACKETS MUST BE LABELLED APPROPRIATELY:

RFB 23-24.27 Eisenhower Park Lake & Stream Maintenance
Attn: City of Orange, City Clerk’s Office
The City reserves the right to reject any and all bids and any item on items therein, and to waive any non-conformity of bids with this Request for Bids, whether of a technical or substantive nature, as the interest of the City may require.

GENERAL PROVISIONS:
48 1. A mandatory job walk has been scheduled for Tuesday, February 20, 2024, at 10:00 a.m. at Eisenhower Park, 2864 N. Tustin St., Orange, CA 92865, in the lower parking lot, entrance from E. Main St.

2. NOTE: All cleaning and maintenance work shall be performed in adherence to the approved specifications listed in this document, City of Orange Landscape Standards and Specifications available at the Public Works counter for NONREFUNDABLE charge of $12.00 ($15.00 if mailed), the current edition of the CalTrans “Green Book” and the City of Orange Park Development Standards and Specifications.

3. The Contractor shall, at all times, carry valid insurance, which meets all City of Orange insurance requirements as outlined in Attachment No. 5.

4. The Contractor shall pay prevailing wages per the current Department of Industrial Relations wage rate (including all scheduled increases) and furnish Certified Payroll Reports for all workdays.

5. All vehicles used by the contractor are to be identified with door signs (approx. 20” x 16”, magnetic sign okay) or equivalent with the company name and phone number. These need to be visible from both sides of said vehicle.

6. Uniforms: All of contractor’s employees shall wear appropriate uniforms at all times while on duty. Uniforms must have the contractor’s name.

7. Background/Security: All personnel engaged in performance of this work shall be employees of the contractor and as such shall be warranted to possess sufficient experience and security records to perform this work.

8. All bids must be received, via Electronic Bid Submission or date and time stamped by the City Clerk’s Office on or before the due date stated above. Any bids received after the stated due date and time will be returned unopened.

SCOPE OF WORK AND PROJECT SPECIFICATIONS:

SITE REQUIREMENTS:
• Supply all equipment, biological control agents, and labor necessary for preventative and scheduled maintenance.
• The contractor is responsible for making him/herself familiar with all existing site conditions at the work site within the boundaries of the lake, stream, and waterfall area at Eisenhower Park, including but not limited to water features, ingress/egress and plant material that is to be maintained. • The maintenance contractor is to maintain the job site in a safe condition at all times.
• Park amenities shall be left in a clean, neat, and safe condition after each workday.

Note: The Contractor is responsible for hauling off all debris and dead plant material generated from all of the maintenance operations in this agreement. All debris removed from the lake or stream must be removed from the park on the same day of the work that generated it.
49 SCOPE OF SERVICES FOR LAKE AND STREAM MAINTENANCE AT EISENHOWER PARK:

Weekly Maintenance: Weekly Maintenance shall occur and be completed between 7:00 a.m. and 3:00 p.m. per the schedule below:
• May 1 through October 31 (Monday, Wednesday, and Friday) • November 1 through April 30 (Monday and Friday)
Ongoing, year-round maintenance shall include:

1. Trash and debris removal from the lake and stream. Trash and debris should be picked up and removed from the area. There shall be no blowing of debris into lake or stream. Large bricks, stones and other submerged foreign objects or debris that are visible from the sidewalk should be removed during this weekly maintenance.

2. Skimmer baskets shall be removed, inspected, cleaned, and correctly reinstalled. Missing or damaged skimmer baskets shall be reported as soon as discovered to the Parks Maintenance Supervisor.

3. Continual control, removal, and management of filamentous algae, and all other aquatic plant material.

4. Remove, trim, and maintain plant material along the stream and lake edges.

Said maintenance is to include the regular trimming of the existing aquatic (Papyrus) plantings and weed removal and abatement within 5 feet of entire stream and lake edge.

5. Add Enviro-zyme and/or other biological agents as required each week to remove unwanted nutrients.

6. Maintain water quality of lake, stream, and feeder pond to be clear, free of excessive aquatic plant material, free of algae growth, free of excessive nitrates and other nutrients that negatively affect water quality, and free of trash and debris. Maintain healthy oxygen levels at all depths of the lake and stream.

7. Maintain lake ph. at 7.0.

8. Power wash all sidewalks, boulders, and hardscape adjacent to the lake one time per week to remove duck feces and other debris. Said power washing is to be accomplished using ‘lake’ water by means of a submersible water pump system. All power washing lake water is to be directed back into the lake. All pumping/washing equipment is to be provided by the contractor.

Monthly Maintenance (year-round): Work may occur Monday through Friday. 50 1. Power-wash the waterfall monthly during the first week of the month.

2. Remove and clean aerators.

3. Amend lake with biological agents as required to maintain water quality.

4. Papyrus plants along stream bed shall be trimmed and dead stalks removed, being careful not to damage new growth. Papyrus plants will be kept trimmed to ensure visibility through the park.

5. Remove all weeds, palm tree starts, and any other undesirable plant material within 5 feet from entire stream bed edge and all around lake edge.

Annual Maintenance: Work may occur Monday through Friday.

1. Dredge and clean out suction pump intake area. The intake is in the North-West area of the lake and is where the pumps push water from the main lake to the upper pond to create flow for the stream and waterfalls.

2. Dredge 25% of the lake bottom each year to remove decaying algae, deposits, and sediment.
a. North-East Quadrant in September of 2024
b. South-East Quadrant in September of 2025
c. South-West Quadrant in September of 2026
d. North-West Quadrant in September of 2027

3. Service all skimmers and all aerators annually in conjunction with dredging. Periodic service on skimmers and aerators may be more frequent if needed. Report findings on condition of each skimmer and aerator to City’s representative.
________________________________________________________ Contract Payment
The Contractor will be paid monthly for satisfactory work performed under this contract. By the 10th day of the month, the Contractor shall submit a detailed invoice and all reports required in the contract for work performed in the prior month including a breakdown of work performed and all materials or supplies that are utilized.

A. This invoice shall be in accordance with the contract price and shall become the basis for payment.

B. This invoice shall be subject to review and approval by the City’s representative.

C. The City shall pay all submitted invoices within 30 days of approval. 51 D. Any charges in the invoice not approved by the City’s representative shall not be paid by the City.

E. A written estimate for all work that is above and beyond the normal scheduled maintenance work must be provided to the City’s representative for all additional work requested and agreed upon between the contractor and the City’s representative. All additional work shall not proceed without written approval of the City’s representative.

Contract Non-performance
If the Contractor fails to execute the work in the manner and at such locations as specified or fails to maintain the work schedule which will ensure the City’s interest, or if the Contractor is not carrying out the interest of the Contract, the City shall notify the Contractor both verbally and in writing demanding satisfactory compliance with the Contract. The Contractor will have one (1) day to respond to said issue and begin correction. If the Contractor does not perform the work in question within the time specified in said notice or fails to continue to comply, the City may then complete the work by City forces, by letting the unfinished work to another contractor, or by a combination of such methods. In any event, the cost of completing the work shall be charged against the Contractor and may be deducted from any money due or becoming due from the City. In the event the Contractor does not perform the work in question, the City has no obligation to pay the contractor for work not performed.

Payments Withheld
The City may withhold entire or partial payment for reasons as follows:

A. Work required by the specifications that is defective, incomplete, or not performed.

B. Claims against the City that are filed.

C. Contractor’s failure to make payments properly to subcontractors, or for materials and/or labor.

D. A reasonable doubt that the Contractor will not complete his required performance for the remaining balance of the term of the contract.

E. Reports, records, or written documentation required of the Contractor to be delivered to the City’s representative which are incomplete or not performed.

Performance During Inclement Weather
52 During the periods when inclement weather hinders normal operations, the Contractor shall adjust his workforce in order to accomplish those activities that are not affected by weather.

A. Failure to adjust the workforce to show good progress on the work shall result in deduction of payments to reflect only the work accomplished.

B. The Contractor shall immediately notify the City when the work force has been removed from the job site due to inclement weather, or other reasons.

Protection and Restoration of Existing Improvements
All damage incurred to existing facilities and improvements by the Contractor's operations shall be repaired or replaced at the Contractor's expense. The Contractor shall complete corrective action within the following time frames subsequent to verbal and/or written notification:

A. General landscape and facility repairs shall be complete within three (3) days per the following guidelines:

1.Damage to turf shall be repaired by replacement with the appropriate variety of sod. Re-seeding shall not be considered as an adequate repair unless approved by the City’s representative.

2. Damage to ground cover shall be repaired by replacement with the appropriate variety of plant material. Size and spacing shall be determined by the City.

3. Damage to shrubs may be corrected by appropriate pruning, however, if in the opinion of the City’s representative the damage is severe, the shrub shall be removed and replaced with a similar variety and size.

4. Damage to trees shall be repaired at the expense of the Contractor, in the following manner:
a) Minor damage, such as bark lost from mechanical equipment, shall be remedied by a qualified Tree Surgeon or Arborist. b) If the damage results in the loss of the tree, or a recommendation of removal, the damaged tree shall be removed and replaced with a similar variety and size at the Contractor’s expense. If the tree in question is of a large specimen size not available from normal nursery stock, a replacement ratio of trees will be determined by the City Representative to be supplied and planted by the Contractor at his own expense.
53 5. Hardscape facilities damaged shall be repaired with materials approved by the City.

6. All damage resulting from chemical application and/or operation, either by spray-draft, improper application, lateral leaching, or other means, shall be corrected in accordance with the previous provisions and the soil conditioned to ensure its ability to support plant life.

7. All landscape repairs will comply with current City Landscape Standards and Specifications. The Contractor is responsible for all repair related maintenance such as, but not limited to, watering and fertilizing of replaced plant materials until accepted by the City.

Underground Excavations
If the City requests or directs the Contactor to perform work in a given area, in any Park Site, it will be the Contractors responsibility to verify and locate any underground utility lines. This does not release the Contractor of the responsibility for taking reasonable precaution when working in these areas. Contractor shall immediately notify the City and contact the Underground Service Alert, call 1- (800) 227-2600, before commencing any excavation to locate underground utility systems. Any damage or problems shall be reported immediately to the City.

Unless otherwise indicated in the contract documents, all utility lines, conduits, wires or structures shall be maintained by the Contractor and shall not be disturbed, disconnected or damaged by Contractor during the progress of the work, provided that should the Contractor, in the performance of the work, disturb, disconnect or damage any of the above, all expense arising from such disturbance or in the replacement or repair thereof, shall be borne by the Contractor.

Sound Control Requirements
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances that apply to any work performed pursuant to the contract.

A noise level limit of 65 dba at a distance of fifty feet (50’) shall apply to all construction and/or maintenance equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel.

No maintenance functions that generate excess noise that would cause annoyance to residents near any Park Site shall commence before 7:00 a.m.

Monday through Friday, and 8:00 a.m. on Saturdays, Sundays, and Holidays.

Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer 54 of such equipment. No internal combustion engine shall be operated on the project without said muffler.

Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.

SPECIAL INSTRUCTIONS:

1. The contractor shall provide with this bid a minimum of three (3) references of commensurate/equal lake maintenance work with cities and/or municipalities. References shall represent/include:
• Work completed within the last five (5) years.
• A description and location of said work.
• An approximate contract cost of said work.
• A contact person and phone number to directly contact that person to verify lake maintenance work and contractor performance.

2. The City reserves the right to reject any contractor who they feel does not meet the qualifying work experience or provides satisfying references.

3. The City reserves the right to reject at any time any or all bids, or parts thereof, and to waive any variances, technicalities and informalities which do not impair the quality, or performance of the project.

4. Existing site amenities (ex. building, sidewalks, curbs, landscape, etc.) are to be protected from all maintenance work and equipment. Any damage to any existing site amenities including work outside of the lake and stream maintenance area will be repaired or replaced at the contractor’s expense to the satisfaction of the City of Orange.

5. The Contractor will be responsible for labor and materials for this project/work.

6. The Contractor is required to maintain a business license with the City of Orange for the duration of this agreement.

7. All questions regarding this request for bid are to be submitted by email to Paul Miller, Parks Maintenance Supervisor, at
[email protected]. All e-mails must be labeled ‘Eisenhower Park Lake and Stream Maintenance RFB’ and submitted to Paul Miller no later than February 21 at 2:00 p.m. The City shall not be responsible for its failure to respond to e-mail questions that have not been titled as such, and that have not been sent directly to Paul Miller, Parks Maintenance Supervisor, at [email protected].

REQUIRED INFORMATION:
55 The bidder is required to complete, execute, and submit the following as part of the bid submittal:
(a) Bid Sheet attached hereto as Attachment No. 1;
(b) A Statement of Required Information and Experience in the form attached hereto as Attachment No. 2;
(c) A Public Contract Code, Certificate of Non-Collusion Affidavit, and Debarment and Suspension Certification in the form attached hereto as Attachment No. 3;
(d) California Public Works Bid Bond Attachment No. 4 ; and CERTIFICATE OF INSURANCE:

Proof of insurance is not required to be submitted with your bid but will be required prior to the City’s award of the contract in accordance with the terms of the written contract attached hereto as Attachment No. 5.

Contact Nicole McDaniel for any questions related to bid submission at [email protected]
The City reserves the right to reject any and all bids and any item on items therein, and to waive any non-conformity of bids with this Request for Bids, whether of a technical or substantive nature, as the interest of the City may require. 56 Bid No. 23-24.27
Eisenhower Park Lake & Stream Maintenance
Site Map
57 ATTACHMENT NO. 1

EISENHOWER PARK LAKE & STREAM MAINTENANCE

BID SHEET
Date: ________________________________________
Bid Submitted by: ________________________________________ Company Name: ________________________________________
Address: ________________________________________
________________________________________
Phone #: ________________________________________
E-mail Address: ________________________________________ Contact Name: ________________________________________
____________________________________ ______________________ Signature of Responsible Officer or Employee Print Name Location Address
Eisenhower Park, 2864 N. Tustin St. 92865
Total bid amount year 1 $_____________
Total bid amount year 2 $_____________
Total bid amount year 3 $_____________
Total bid amount year 4 $_____________
Total bid amount: $_____________
The stated bid amount above constitutes the total dollar amount to perform the work described in the above scope of services and to include all that is required to provide the work product and/or install all materials required to complete the work to a professional workmanship standard, and to install and apply all materials per the approved plans and all manufacturer’s specifications and recommendations.

Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is experienced in performing the work and will follow professional standards in performance of the work. All 58 services provided shall conform to all federal, state, and local laws, rules and regulations and to the best professional standards and practices.

ATTACHMENT NO. 2

STATEMENT OF REQUIRED INFORMATION AND EXPERIENCE
The bidder is required to supply the following information. Additional sheets may be attached if necessary:

1. The bidder shall provide the following:

3. Company Name:

3. Type of Entity (for example, a California corporation):

2. Number of years’ experience as a licensed contractor engaged in signage installation work for public agencies: __________

3. List at least three (3) public agencies or contracts for work similar in nature and scope to the work for which this bid is being submitted. Such work or contracts must have been performed or under contract during the past five (5) years.

3. Name: _____________________________________________________________ Address: ____________________________________________________________ City: ____________________________ State: _____________ Zip: ________ Contact: __________________________ Telephone: (_____) _______________ Type of Project: _____________________________________________________ Contract Duration: ___________________ Annual Contract Amount: __________ 59 3. Name: _____________________________________________________________ Address: ____________________________________________________________ City: ____________________________ State: _____________ Zip: ________ Contact: __________________________ Telephone: (_____) _______________ Type of Project: _____________________________________________________ Contract Duration: ___________________ Annual Contract Amount: __________

4. The Bidder shall check one of the following blank spaces, as the case may be. If the Bidder does not check either box, it will be deemed that he has checked Box A:

3. ____ The undersigned DOES NOT INTEND to subcontract any portion of this project.

3. ____ The undersigned INTENDS to subcontract a portion of this project to the following subcontractors.
(Note: Please refer to the Subletting and Subcontracting Fair Practices Act commencing at Section 4100 of the California Public Contract Code for the portion of work for which subcontract disclosure is required with the bid.)
For each subcontractor to be used for the performance of work under this RFB, please identify the name of the subcontractor, the contact person, address and telephone number, a description of the type of work to be performed by each subcontractor, and the percentage that its work represents to the whole:
________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 60 LIST OF SUBCONTRACTS
A. The undersigned intends to subcontract a portion of this project to the following subcontracts (Note: Refer to Section 2.3 of the Standard Specifications and Section 4100 through 4113 of the California Contract Code for SUBCONTRACT DISCLOSURE REQUIREMENTS.

NAME OF SUBCONTRACTOR LICENSE NO. BID ITEM NO. PERCENT OF BID CHECK IF DESCRIBE WORK $ AMOUNT & ADDRESS ITEMS SUBBED SPECIALTY WHEN LESS THAN BASED ON 100% OF WORK IS BID AMOUNT
SUBBED

3. The undersigned DOES NOT INTEND to subcontract any portion of this project.

NOTE: The bidder shall check Box A or B as applicable. If the bidder does not check either box, it will be deemed that he has checked Box B.
$
61 Signature of the Bidder
ATTACHMENT NO. 3:

PUBLIC CONTRACT CODE
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares
under penalty of perjury under the laws of the State of California that the bidder has convicted
, has not been
within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term “bidder” is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.

Note: The bidder must place a check mark after “has” or “has not” in one of the blank spaces provided.

The above Statement is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No
62 If the answer is yes, explain the circumstances in the following space.

Public Contract Code 10232 Statement
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor’s failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.

Note: The above Statement and Questionnaire are part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
63 Non-collusion Affidavit
(Title 23 United States Code Section 112
and
Public Contract Code Section
7106)
To the CITY OF ORANGE – DEPARTMENT OF COMMUNITY

SERVICES
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Affidavit is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Non- collusion Affidavit.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
64 DEBARMENT AND SUSPENSION

CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgement rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past
3 years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions.

The above certification is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Certification. 65 The undersigned bidder hereby represents as follows:

That no Councilman, officer, agent, or employee of the City of Orange, is personally interested, directly or indirectly, in the Contract, or the compensation to be paid hereunder:

That this bid is made without connection with any person, firm or corporation making a bid for the same work, and is in all respects fair, and without collusion or fraud.

By my signature on this bid I certify, under penalty of perjury under the laws of the State of California, that the foregoing questionnaire and statements of Public Contract Code Sections 10162, 10232 and 10285.1 are true and correct and that the bidder has complied with the requirements of Section 8103 of the Fair Employment and Housing Commission Regulations (Chapter 5, Title 2 of the California Administrative Code). By my signature on this bid I further certify, under penalty of perjury under the laws of the State of California and the United States of America, that the Noncollusion Affidavit required by Title 23 United States Code, Section 112 and Public Contract Code Section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.

Date:

Signature and Title of Bidder
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, also names of President, Secretary, Treasurer and Manager thereof).

NAME OF BIDDER
BUSINESS P.O. BOX

CITY, STATE, ZIP

BUSINESS STREET ADDRESS
(Please include even if P.O. Box is used)

CITY, STATE, ZIP
PLACE OF BUSINESS (Include City & State)
PLACE OF RESIDENCE (Include City & State)
Telephone No. ( ) Fax No. ( )
Licensed in accordance with an Act providing for the registration of Contractors.

LICENSE NUMBER

LICENSE CLASS
66 ATTACHMENT NO. 4
Bond No.__________

CALIFORNIA PUBLIC WORKS

BID BOND
TO WHOM IT MAY CONCERN:

WE, (CONTRACTOR) as
Principal, and (SURETY), a Corporation organized
and existing under the laws of the State of and authorized to transact business in the State of California, as Surety, are held and firmly bound unto the CITY OF ORANGE, hereinafter called the Obligee, for the penal sum of Ten Percent (10%) of the Amount of the Bid as described herein and we each of us bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, by this Bid Bond.

WHEREAS, the Principal is herewith submitting a bid for Bid No. 23-24.27 Eisenhower Park Lake & Stream Maintenance THE CONDITION OF THE ABOVE OBLIGATION IS SUCH that if the Principal shall be awarded the contract, and the Principal does within the period specified therefor, or, if no period be specified, within ten (10) days after the notice of such award, enter into a contract and give bond or bonds as specified in the bidding or contract documents with good and sufficient surety of adequate financial size category rating acceptable to the Obligee for the faithful performance of the contract and for the prompt payment of labor and material furnished in the prosecution thereof, then this obligation shall be null and void. Otherwise the Principal and the Surety will pay to the Obligee the difference in money between the amount of the bid of the Principal and the amount for which the Obligee may legally contract with another party to perform the work if the latter amount be in excess of the former. In no event shall the liability hereunder exceed the penal sum hereof.

SIGNED AND SEALED this ____________ day of _______________________________, 2023.

CONTRACTOR NAME OF SURETY
BY: BY:

SECRETARY/TREASURER ATTORNEY-IN-FACT
BY:

PRESIDENT/VICE PRESIDENT

NOTARY ACKNOWLEDGEMENTS ATTACHED
67 ATTACHMENT NO. 5
Sample Liability Insurance
Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01).

2. Insurance Services Office Form Number CA 00 01 covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

Contractor shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If
Commercial General Liability insurance or
other form with a general aggregate limit
is used, either the general aggregate limit
shall apply separately to this
project/location or the general aggregate
limit shall be twice the required occurrence
limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: As required by the State of California.

4. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, it officers, officials and employees; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions:
68 1. The City, its officers, officials, agents and employees are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. General Liability coverage shall be provided in the form of an Additional Insured Endorsement (Insurance Services Office, Inc. Form CG 20 10 11 85 or such other form as may be acceptable to the City) to the Contractor’s insurance policy, or as a separate owner’s policy.

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials and employees. Any insurance or selfinsurance maintained by the City, its officers, officials and employees shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice has been provided to the City
The Contractor shall furnish the City with original certificates of insurance and endorsements effecting coverage required by this clause. The endorsements should be on forms acceptable to City. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to do so shall not operate as a waiver of these insurance requirements. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

All insurance procured and maintained by the Contractor shall be issued by insurers admitted to conduct the pertinent line of insurance business in the State of California and having a rating of Grade A or better and Class VII or better by the latest edition of Best's Key Rating Guide.

Contractor shall immediately notify the City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by the City. In such a case, the City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.

Contractor hereby agrees to waive subrogation, which any insurer of the Contractor may acquire from the Contractor by virtue of the payment of any loss. The Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

The Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
69 CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 • FAX: (714) 744-7251 ADDENDUM #1
Request for Bids (RFB) Bid No. 23-24.27
Eisenhower Park Lake & Stream Maintenance
March 5, 2024
This addendum serves as written notice of the following corrections, clarifications, additions and/or deletions to any and all copies of the Request for Bids Bid No. 23-24.27

1. Is the re-circulation pump included in this RFB?
• No.

2. Where is the aeration compressor located within the park? • In the box adjacent to the lake. The maintenance of the compressor is not included in this RFB. Cleaning the pump entries in the lake itself is included in the RFB.

3. Will the City allow the use of bio bacteria only?
• Yes, only bio bacteria may be used. Absolutely no copper sulfate type chemicals may be used.

4. Do the lake or stream experience sever algae blooms? • No.

5. Does the City stock the lake?
• The California Department of Fish and Wildlife stocks the lake periodically. The City does not have a schedule for this.

6. Does the requirement to maintain the landscape around the stream include mowing? • No. This landscape maintenance refers mainly to the vegetation close to the water including maintaining the papyrus plants and weeding.
70 CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 • FAX: (714) 744-7251 ADDENDUM #2
Request for Bids (RFB) Bid No. 23-24.27
Eisenhower Park Lake & Stream Maintenance
March 6, 2024
This addendum serves as written notice of the following corrections, clarifications, additions and/or deletions to any and all copies of the Request for Bids Bid No. 23-24.27 The City updated the timeline for this RFB. The new timeline is as follows:

TIMELINE (APPROXIMATE):

1. Mandatory Job walk February 27, 2024 at 10:00 a.m.

2. Deadline for questions regarding RFB February 29, 2024 by 2:00 p.m.

3. Second Mandatory Job Walk March 14, 2024 at 10:00 a.m.*

4. Deadline for second round of questions March 18, 2024 at 2:00 p.m.

5. Bids due April 4, 2024 by 2:00 p.m.

4. Presentation to City Council June 25, 2024

5. Notice to Proceed (NTP) TBD
*The second mandatory job walk will be held at Eisenhower Park, 2864 N. Tustin St., Orange, CA 92865, in the lower parking lot, entrance from E. Main St. Vendors may attend either the first or second mandatory job walk; it is not required to attend both mandatory job walks. However, vendors are permitted to attend both mandatory job walks. Bids received from vendors that did not attend one of the job walks will be deemed non-responsive.
71 CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 • FAX: (714) 744-7251 ADDENDUM #3
Request for Bids (RFB) Bid No. 23-24.27
Eisenhower Park Lake & Stream Maintenance
March 19, 2024
This addendum serves as written notice of the following corrections, clarifications, additions and/or deletions to any and all copies of the Request for Bids Bid No. 23-24.27

1. The RFB specifies that the selected vendor will be responsible for landscape maintenance within 5 feet of the waterway. Does this include the weeds that appear on the sidewalk around the pond?
• Yes, the selected vendor will be responsible for removing the weeds around the pond. 72 CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 • FAX: (714) 744-7251 ADDENDUM #2
Request for Bids (RFB) Bid No. 23-24.27
Eisenhower Park Lake & Stream Maintenance
March 6, 2024
This addendum serves as written notice of the following corrections, clarifications, additions and/or deletions to any and all copies of the Request for Bids Bid No. 23-24.27 The City updated the timeline for this RFB. The new timeline is as follows:

TIMELINE (APPROXIMATE):

1. Mandatory Job walk February 27, 2024 at 10:00 a.m.

2. Deadline for questions regarding RFB February 29, 2024 by 2:00 p.m.

3. Second Mandatory Job Walk March 14, 2024 at 10:00 a.m.*

4. Deadline for second round of questions March 18, 2024 at 2:00 p.m.

5. Bids due April 4, 2024 by 2:00 p.m.

4. Presentation to City Council June 25, 2024

5. Notice to Proceed (NTP) TBD
*The second mandatory job walk will be held at Eisenhower Park, 2864 N. Tustin St., Orange, CA 92865, in the lower parking lot, entrance from E. Main St. Vendors may attend either the first or second mandatory job walk; it is not required to attend both mandatory job walks. However, vendors are permitted to attend both mandatory job walks. Bids received from vendors that did not attend one of the job walks will be deemed non-responsive.
73 CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 • FAX: (714) 744-7251 REQUEST FOR BID (RFB) BID NO. 23-24.27

It is the responsibility of the interested bidder to request being added to the bid list and to check the website frequently to look for any additional updates.

The City of Orange, CA, a Municipal Corporation, is requesting qualified contractors to provide bids in accordance with the specifications prepared by City of Orange staff. All work shall also conform to City of Orange codes, ordinances, and standards.
74 The work will generally include, but not be limited to:

Provide regular, and ongoing cleaning and preventative maintenance at the stream, lake, and waterfalls located at Eisenhower Park in Orange.

TIMELINE (APPROXIMATE):

1. Mandatory Job walk February 27, 2024 at 10:00 a.m.

2. Deadline for questions regarding RFB February 29, 2024 by 2:00 p.m.

3. Bids due March 14, 2024 by 2:00 p.m.

4. Presentation to City Council May 28, 2024

5. Notice to Proceed (NTP) TBD
BID SUBMISSION:

Electronic Bids may be submitted through the following link at Electronic Bid Submissions and must include all required attachments listed in the Request for Bid document.

OPTION 2:

Responses may be sent via U.S. Mail or delivered personally to the office of the City Clerk at the address listed above. Please provide three copies of bid packets.

BID PACKETS MUST BE LABELLED APPROPRIATELY:

GENERAL PROVISIONS:
$75,
75 1. A mandatory job walk has been scheduled for Tuesday, February 20, 2024, at 10:00 a.m. at Eisenhower Park, 2864 N. Tustin St., Orange, CA 92865, in the lower parking lot, entrance from E. Main St.

3. The Contractor shall, at all times, carry valid insurance, which meets all City of Orange insurance requirements as outlined in Attachment No. 5.

4. The Contractor shall pay prevailing wages per the current Department of Industrial Relations wage rate (including all scheduled increases) and furnish Certified Payroll Reports for all workdays.

6. Uniforms: All of contractor’s employees shall wear appropriate uniforms at all times while on duty. Uniforms must have the contractor’s name.

SCOPE OF WORK AND PROJECT SPECIFICATIONS:

Note: The Contractor is responsible for hauling off all debris and dead plant material generated from all of the maintenance operations in this agreement. All debris removed from the lake or stream must be removed from the park on the same day of the work that generated it.
76 SCOPE OF SERVICES FOR LAKE AND STREAM MAINTENANCE AT EISENHOWER PARK:

2. Skimmer baskets shall be removed, inspected, cleaned, and correctly reinstalled. Missing or damaged skimmer baskets shall be reported as soon as discovered to the Parks Maintenance Supervisor.

3. Continual control, removal, and management of filamentous algae, and all other aquatic plant material.

4. Remove, trim, and maintain plant material along the stream and lake edges.

Said maintenance is to include the regular trimming of the existing aquatic (Papyrus) plantings and weed removal and abatement within 5 feet of entire stream and lake edge.

5. Add Enviro-zyme and/or other biological agents as required each week to remove unwanted nutrients.

7. Maintain lake ph. at 7.0.

Monthly Maintenance (year-round): Work may occur Monday through Friday. 77 1. Power-wash the waterfall monthly during the first week of the month.

2. Remove and clean aerators.

3. Amend lake with biological agents as required to maintain water quality.

4. Papyrus plants along stream bed shall be trimmed and dead stalks removed, being careful not to damage new growth. Papyrus plants will be kept trimmed to ensure visibility through the park.

5. Remove all weeds, palm tree starts, and any other undesirable plant material within 5 feet from entire stream bed edge and all around lake edge.

Annual Maintenance: Work may occur Monday through Friday.

A. This invoice shall be in accordance with the contract price and shall become the basis for payment.

B. This invoice shall be subject to review and approval by the City’s representative.

C. The City shall pay all submitted invoices within 30 days of approval. 78 D. Any charges in the invoice not approved by the City’s representative shall not be paid by the City.

Payments Withheld
The City may withhold entire or partial payment for reasons as follows:

A. Work required by the specifications that is defective, incomplete, or not performed.

B. Claims against the City that are filed.

C. Contractor’s failure to make payments properly to subcontractors, or for materials and/or labor.

D. A reasonable doubt that the Contractor will not complete his required performance for the remaining balance of the term of the contract.

E. Reports, records, or written documentation required of the Contractor to be delivered to the City’s representative which are incomplete or not performed.

Performance During Inclement Weather
79 During the periods when inclement weather hinders normal operations, the Contractor shall adjust his workforce in order to accomplish those activities that are not affected by weather.

A. Failure to adjust the workforce to show good progress on the work shall result in deduction of payments to reflect only the work accomplished.

B. The Contractor shall immediately notify the City when the work force has been removed from the job site due to inclement weather, or other reasons.

A. General landscape and facility repairs shall be complete within three (3) days per the following guidelines:

1.Damage to turf shall be repaired by replacement with the appropriate variety of sod. Re-seeding shall not be considered as an adequate repair unless approved by the City’s representative.

2. Damage to ground cover shall be repaired by replacement with the appropriate variety of plant material. Size and spacing shall be determined by the City.

4. Damage to trees shall be repaired at the expense of the Contractor, in the following manner:
a) Minor damage, such as bark lost from mechanical equipment, shall be remedied by a qualified Tree Surgeon or Arborist. b) If the damage results in the loss of the tree, or a recommendation of removal, the damaged tree shall be removed and replaced with a similar variety and size at the Contractor’s expense. If the tree in question is of a large specimen size not available from normal nursery stock, a replacement ratio of trees will be determined by the City Representative to be supplied and planted by the Contractor at his own expense.
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80 5. Hardscape facilities damaged shall be repaired with materials approved by the City.

Sound Control Requirements
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances that apply to any work performed pursuant to the contract.

No maintenance functions that generate excess noise that would cause annoyance to residents near any Park Site shall commence before 7:00 a.m.

Monday through Friday, and 8:00 a.m. on Saturdays, Sundays, and Holidays.

Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer $ 81 of such equipment. No internal combustion engine shall be operated on the project without said muffler.

SPECIAL INSTRUCTIONS:

2. The City reserves the right to reject any contractor who they feel does not meet the qualifying work experience or provides satisfying references.

5. The Contractor will be responsible for labor and materials for this project/work.

6. The Contractor is required to maintain a business license with the City of Orange for the duration of this agreement.

REQUIRED INFORMATION:
82 The bidder is required to complete, execute, and submit the following as part of the bid submittal:
(a) Bid Sheet attached hereto as Attachment No. 1;
(b) A Statement of Required Information and Experience in the form attached hereto as Attachment No. 2;
(c) A Public Contract Code, Certificate of Non-Collusion Affidavit, and Debarment and Suspension Certification in the form attached hereto as Attachment No. 3;
(d) California Public Works Bid Bond Attachment No. 4 ; and CERTIFICATE OF INSURANCE:

Contact Nicole McDaniel for any questions related to bid submission at [email protected]
The City reserves the right to reject any and all bids and any item on items therein, and to waive any non-conformity of bids with this Request for Bids, whether of a technical or substantive nature, as the interest of the City may require. 83 Bid No. 23-24.27
Eisenhower Park Lake & Stream Maintenance
Site Map
84 ATTACHMENT NO. 1

EISENHOWER PARK LAKE & STREAM MAINTENANCE

Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is experienced in performing the work and will follow professional standards in performance of the work. All (714)467-1741/ (714)334-7234
34,650.00
36,400.00
38,200.00
40,100.00
149,350.00
EMILIO SANCHEZ/Pete Eich
BIO AQUATICS LAKE MANAGEMENT LLC/ Environmental Water Services [email protected]/ [email protected] EMILIO SANCHEZ/ Pete Eich
03/12/2024
3016 Everwood Dr.

Riverside, CA 92503
Emilio Sanchez
85 services provided shall conform to all federal, state, and local laws, rules and regulations and to the best professional standards and practices.

ATTACHMENT NO. 2

STATEMENT OF REQUIRED INFORMATION AND EXPERIENCE
The bidder is required to supply the following information. Additional sheets may be attached if necessary:

1. The bidder shall provide the following:

3. Company Name:

3. Type of Entity (for example, a California corporation):

2. Number of years’ experience as a licensed contractor engaged in signage installation work for public agencies: __________

3. Name: _____________________________________________________________ Address: ____________________________________________________________ City: ____________________________ State: _____________ Zip: ________ Contact: __________________________ Telephone: (_____) _______________ Type of Project: _____________________________________________________ Contract Duration: ___________________ Annual Contract Amount: __________ 12 Lake Maintenance
Kelsey Carey (Comm. Assoc. Manager)
$75,000.00
TWesype text here
661 964-1525
Valencia CA 91355
27644 Newhall Rd. #45
Bridgeport Community Association
CA
Lake Maintenace
Portola Country Club
42500 Portola Avenue
Palm Desert 92260
Pete Ayon 760 565-2226
$27,120
LLC

BIO AQUATICS LAKE MANAGEMENT LLC
86 3. Name: _____________________________________________________________ Address: ____________________________________________________________ City: ____________________________ State: _____________ Zip: ________ Contact: __________________________ Telephone: (_____) _______________ Type of Project: _____________________________________________________ Contract Duration: ___________________ Annual Contract Amount: __________

4. The Bidder shall check one of the following blank spaces, as the case may be. If the Bidder does not check either box, it will be deemed that he has checked Box A:

3. ____ The undersigned DOES NOT INTEND to subcontract any portion of this project.

3. ____ The undersigned INTENDS to subcontract a portion of this project to the following subcontractors.
(Note: Please refer to the Subletting and Subcontracting Fair Practices Act commencing at Section 4100 of the California Public Contract Code for the portion of work for which subcontract disclosure is required with the bid.)
For each subcontractor to be used for the performance of work under this RFB, please identify the name of the subcontractor, the contact person, address and telephone number, a description of the type of work to be performed by each subcontractor, and the percentage that its work represents to the whole:
________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 31943 Agoura Road
Westlake Village Inn
Westlake Village CA 91361
$50,100.00
Not Applicable
Patrick Ponce
Lake Maintenace
818 653-3005
87 LIST OF SUBCONTRACTS
A. The undersigned intends to subcontract a portion of this project to the following subcontracts (Note: Refer to Section 2.3 of the Standard Specifications and Section 4100 through 4113 of the California Contract Code for SUBCONTRACT DISCLOSURE REQUIREMENTS.

NAME OF SUBCONTRACTOR LICENSE NO. BID ITEM NO. PERCENT OF BID CHECK IF DESCRIBE WORK $ AMOUNT & ADDRESS ITEMS SUBBED SPECIALTY WHEN LESS THAN BASED ON 100% OF WORK IS BID AMOUNT
SUBBED

3. The undersigned DOES NOT INTEND to subcontract any portion of this project.

NOTE: The bidder shall check Box A or B as applicable. If the bidder does not check either box, it will be deemed that he has checked Box B.
$
88 Signature of the Bidder
ATTACHMENT NO. 3:

Note: The bidder must place a check mark after “has” or “has not” in one of the blank spaces provided.

Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No
has
89 If the answer is yes, explain the circumstances in the following space.

Note: The above Statement and Questionnaire are part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
90 Non-collusion Affidavit
(Title 23 United States Code Section 112
and
Public Contract Code Section
7106)
To the CITY OF ORANGE – DEPARTMENT OF COMMUNITY

Note: The above Non-collusion Affidavit is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Non- collusion Affidavit.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
91 DEBARMENT AND SUSPENSION

If there are any exceptions to this certification, insert the exceptions in the following space.

Notes: Providing false information may result in criminal prosecution or administrative sanctions.

The above certification is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Certification. 92 The undersigned bidder hereby represents as follows:

That no Councilman, officer, agent, or employee of the City of Orange, is personally interested, directly or indirectly, in the Contract, or the compensation to be paid hereunder:

That this bid is made without connection with any person, firm or corporation making a bid for the same work, and is in all respects fair, and without collusion or fraud.

Date:

NAME OF BIDDER
BUSINESS P.O. BOX

CITY, STATE, ZIP

BUSINESS STREET ADDRESS
(Please include even if P.O. Box is used)

LICENSE NUMBER

LICENSE CLASS
714 467-1741
Type text here
BIO AQUATICS LAKE MANAGEMENT LLC/ Environmental Water Services 3016 EVERWOOD DR.

RIVERSIDE, CA 92503

RIVERSIDE, CA

RIVERSIDE, CA
03/12/2024
Emilio Sanchez
CEO of Bio Aquatics Lake Management
LLC
93 ATTACHMENT NO. 4
Bond No.__________

CALIFORNIA PUBLIC WORKS

BID BOND
TO WHOM IT MAY CONCERN:

SIGNED AND SEALED this ____________ day of _______________________________, 2023.

CONTRACTOR NAME OF SURETY
BY: BY:

SECRETARY/TREASURER ATTORNEY-IN-FACT
BY:

PRESIDENT/VICE PRESIDENT

NOTARY ACKNOWLEDGEMENTS ATTACHED
Type text here
NOTE: APPPLIED FOR 4 YEAR BOND
94 ATTACHMENT NO. 5
Sample Liability Insurance
Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01).

2. Insurance Services Office Form Number CA 00 01 covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

Contractor shall maintain limits no less than:

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: As required by the State of California.

4. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions:
95 1. The City, its officers, officials, agents and employees are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. General Liability coverage shall be provided in the form of an Additional Insured Endorsement (Insurance Services Office, Inc. Form CG 20 10 11 85 or such other form as may be acceptable to the City) to the Contractor’s insurance policy, or as a separate owner’s policy.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

The Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
96 97
Total Compensation Up to $164,285
Up to $38,115.00
Up to $40,040.00
Up to $42,020.00
Up to $44,110.00
Year 3: 7/2024 through 6/2027
Year 4: 7/2024 through 6/2028
Year 2: 7/2024 through 6/2026
Compensation for Bio Aquatics Lake Management, LLC
Maintenance Services for Eisenhower Park Lake & Stream (RFB 23-24.27) Four Year Term
July 1, 2024 through June 30, 2028
Year 1: 7/2024 through 6/2025
98 Agenda Item
City Council
Item #: 3.4. 6/25/2024 File #: 24-0380
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Susan Galvan, Assistant City Manager

1. SUBJECT
Agreement with Intratek Computer, Inc. for helpdesk and desktop technical support.

2. SUMMARY
Intratek Computer, Inc. has provided helpdesk and desktop support services for the last five years.

This agreement authorizes one additional year.

3. RECOMMENDED ACTION
Approve a one-year agreement with Intratek Computer, Inc. in the amount of $344,413.56 for helpdesk and desktop technical support services; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The total expenditure for this purchase is $344,413.56 and will be funded through Information Systems Operation (780):
780.1601.51670.00000 Other Professional & Consulting Services

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.

Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.

6. DISCUSSION AND BACKGROUND
On August 13, 2019, the City Council approved a three-year agreement with Intratek inclusive of two one year options. The two one-year options were exercised. The fifth year of service concludes June 30, 2024. The original agreement provided for two desktop technicians and one helpdesk coordinator which continues unchanged for this agreement. The cost for the past five years which included a 3% inflationary escalation is as follows:

Year 1
9/1/2019 -
6/30/2020
Year 2
7/1/2020 -
6/30/2021
Year 3
7/1/2021 -
6/30/2022
Year 4
7/1/2022 -
6/30/2023
Year 5
7/1/2023 -
6/30/2024
Annual $283,339.80 $291,840.00 $300,595.20 $309,613.60 $318,901.45 City of Orange Monthly $23,611.65 $24,320.00 $25,049.60 Page 1 of 2 $25,801.09 $26,575.12 Printed on 6/20/2024 powered by Legistar™ 99
Item #: 3.4. 6/25/2024 File #: 24-0380
Year 1
9/1/2019 -
6/30/2020
Year 2
7/1/2020 -
6/30/2021
Year 3
7/1/2021 -
6/30/2022
Year 4
7/1/2022 -
6/30/2023
Year 5
7/1/2023 -
6/30/2024
Annual $283,339.80 $291,840.00 $300,595.20 $309,613.60 $318,901.45 Monthly $23,611.65 $24,320.00 $25,049.60 $25,801.09 $26,575.12 This one-year agreement is for an annual cost of $344,413.56 with a monthly cost of $28,701.13 representing an increase of 8% over the prior year. The 8% increase reflects an adjustment that the actual cost of living increases of the past few years have exceeded the original standard three percent escalation.

Separately, staff anticipates an Information Technology Strategic Plan review and recommendation to occur during FY25. Approval of this one-year agreement will provide continued helpdesk and desktop services while awaiting the outcome relevant to the overall Information Technology service model.

Staff remain satisfied with Intratek’s services and recommend approval of the agreement.

7. ATTACHMENTS
· Agreement with Intratek, Inc.

City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.4. 6/25/2024 File #: 24-0380
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Susan Galvan, Assistant City Manager

1. SUBJECT
Agreement with Intratek Computer, Inc. for helpdesk and desktop technical support.

2. SUMMARY
Intratek Computer, Inc. has provided helpdesk and desktop support services for the last five years.

This agreement authorizes one additional year.

4. FISCAL IMPACT
The total expenditure for this purchase is $344,413.56 and will be funded through Information Systems Operation (780):
780.1601.51670.00000 Other Professional & Consulting Services

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.

Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.

Year 1
9/1/2019 -
6/30/2020
Year 2
7/1/2020 -
6/30/2021
Year 3
7/1/2021 -
6/30/2022
Year 4
7/1/2022 -
6/30/2023
Year 5
7/1/2023 -
6/30/2024
Annual $283,339.80 $291,840.00 $300,595.20 $309,613.60 $318,901.45 City of Orange Monthly $23,611.65 $24,320.00 $25,049.60 Page 1 of 2 $25,801.09 $26,575.12 Printed on 6/20/2024 powered by Legistar™101
Item #: 3.4. 6/25/2024 File #: 24-0380
Year 1
9/1/2019 -
6/30/2020
Year 2
7/1/2020 -
6/30/2021
Year 3
7/1/2021 -
6/30/2022
Year 4
7/1/2022 -
6/30/2023
Year 5
7/1/2023 -
6/30/2024
Annual $283,339.80 $291,840.00 $300,595.20 $309,613.60 $318,901.45 Monthly $23,611.65 $24,320.00 $25,049.60 $25,801.09 $26,575.12 This one-year agreement is for an annual cost of $344,413.56 with a monthly cost of $28,701.13 representing an increase of 8% over the prior year. The 8% increase reflects an adjustment that the actual cost of living increases of the past few years have exceeded the original standard three percent escalation.

Staff remain satisfied with Intratek’s services and recommend approval of the agreement.

7. ATTACHMENTS
· Agreement with Intratek, Inc.

City of Orange Page 2 of 2 Printed on 6/20/2024
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PROFESSIONAL SERVICES AGREEMENT
[Information Technology Help Desk Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of _________________, 2024 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and INTRATEK COMPUTER, INC., a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work.

The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work. Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity provided such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Steven Scardina, Information Technology Manager (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this Agreement during the initial term, shall not exceed THREE HUNDRED FORTY-FOUR THOUSAND FOUR HUNDRED THIRTEEN DOLLARS and 56/100 ($344,413.56) without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

2.1 Term and Extension(s)
a. The Initial Term of this Agreement is one (1) year (the “Initial Term”), commencing July 1, 2024, and expiring on June 30, 2025 (the “Expiration Date”); provided, however, 103
2 that City has the right to extend the term of this Agreement for the following extensions and upon the following terms:
• First Extension (the “First Extension Term”) commencing July 1, 2025, and terminating June 30, 2026.
• Second Extension (the “Second Extension Term”) commencing July 1, 2026, and terminating June 30, 2027.
b. The City Manager is hereby authorized on behalf of City to give written notice to Contractor of City’s intention to exercise each Extension (if at all) no later than thirty (30) days prior to the Expiration Date of the then-current term; provided, however, that City’s notice of its intention to extend the term of this Agreement for each Extension shall be expressly conditioned upon and subject to the approval by the City Council, in its sole and absolute discretion, of an amount sufficient to pay the compensation set forth herein for each Extension as part of its annual budget approval process prior to the beginning of each Extension. While the parties acknowledge that City is required to give its notice of intention to extend the term of this Agreement not later than thirty (30) days prior to the Expiration Date of then-current term, it is possible that the City Council’s approval of its annual budget and appropriation of funds for the Extension in question may occur thereafter.

Accordingly, if the City Council fails to approve and appropriate funds sufficient to pay the amount of compensation set forth herein for an Extension, this Agreement shall terminate and be of no further force and effect as of the expiration of the then-current term. Notwithstanding anything in this provision to the contrary, in the event City gives Contractor written notice exercising an Extension and City receives notice that appropriation of funds for the Extension in question are not available after Contractor has performed services under the Extension, City agrees that Contractor will be equitably compensated for all services performed under any portion of an Extension through the date of termination of the Agreement. Except as specifically set forth herein, the terms and conditions of each Extension will be the same as the Initial Agreement. c. Any Extension, if properly exercised, shall be memorialized in the form of an amendment to this Agreement. The City Manager is hereby authorized to approve and execute amendments to this Agreement reflecting the exercise of each Extension and the amount of compensation (including the amount of funds to be made available for additional work or services) payable to Contractor for each respective Extension.

3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. c. City will pay Contractor the amount invoiced within thirty (30) days after the approval of the invoice.
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3 d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement.

City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.

Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement. It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee. 105
4 10. Time of Completion. Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity. During the performance of this Agreement, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.
106
5 c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:
(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and
(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph. b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement. c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors. 107
6 18. Insurance.
a. Contractor shall carry workers’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers’ compensation benefits under any City program.
b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis. c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, nonowned and hired vehicles and be written on an occurrence basis. d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth below shall be maintained for the duration of the Agreement.
f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement. g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy. Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above. h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing 108
7 the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.
i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer possesses the aforementioned Best rating. j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City. In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor. k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance. l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than thirty (30) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise. Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement.

Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.
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8 21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring. c. Contractor represents and warrants that Contractor:
(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractor’s employees; and (4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration. d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.b. e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.d.
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9 g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission.
“CONTRACTOR” “CITY”
Intratek Computer, Inc. City of Orange
9950 Irvine Center Drive 300 E. Chapman Avenue
Irvine, CA 92618 Orange, CA 92866-1591
Attn.: Kim Wheeler Attn.: Steven Scardina
Telephone: (949) 334-4222 Telephone: (714) 744-2283
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures.
[Signatures on next page]
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EXHIBIT “A”

SCOPE OF SERVICES
[Beneath this sheet.]
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1 SCOPE OF SERVICES

BACKGROUND
The City:

The City of Orange is run by a Council-City Manager form of government with approximately 600 full-time employees and 175 part-time employees in the following thirteen departments: City Manager’s Office, City Attorney, City Clerk, City Treasurer, Finance, Human Resources, Information Technology, Library, Fire, Police, Public Works, Community Development, and Community Services. For Fiscal Year 2023-2024, the General Fund expenditure budget is $139.2 million. A mayor is elected every two years and six council members representing districts are elected to four-year terms alternating on a two-year basis. The City Manager, who is the administrative official of the City, is appointed by the City Council. The City provides a full range of services for its citizens. These services include:
• Fire
• General administration
• Library
• Paramedic
• Planning and development
• Police
• Recreation and park
• Street improvements and lighting
• Water utility
• Refuse collection and sanitation
The City of Orange, with a population of 138,640, is situated in Central Orange County, approximately 32 miles southeast of Los Angeles. The City's land area is 27 square miles, and the City's planning area is 38 square miles, with a "Sphere of Influence" area of 55 square miles.

Included in the City's Sphere of Influence are 18,500 acres of undeveloped land owned by The Irvine Company.

City Facility Locations:

FACILITY ADDRESS
City Hall 300 E. Chapman Avenue
Community Services 230 E. Chapman Avenue
El Camino Park 400 N. Main Street
Fire Headquarters 1176 E. Chapman Ave
Fire Station # 2 2900 E. Collins Avenue
Fire Station # 3 1910 N. Shaffer Street
Fire Station # 4 210 S. Esplanade
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2 FACILITY ADDRESS
Fire Station # 5 1345 W. Maple Street
Fire Station # 6 345 City Drive South
Fire Station # 7 7401 Fort Road
Fire Station # 8 5725 E. Carver Lane
Grijalva Park @ Santiago Creek 368 N. Prospect Street
Handy Park 2143 E. Oakmont Avenue
Hart Park 701 S. Glassell Street
Killefer Park 615 N. Lemon Street
Library - Main 407 E. Chapman Avenue
Library - El Modena Branch 380 S. Hewes Street
Library - Taft Branch 740 E. Taft Avenue
Olive Park 2841 N. Glassell Street
Orange Senior Center 170 S. Olive Street
Police Headquarters 1107 N. Batavia Street
Police Sub-Station 8525 E. Fort Road
Public Works Corporation Yard 637 W. Struck Ave.

Shaffer Park 1930 N. Shaffer Street
The Block at Orange Police Substation 20 City Blvd.

Water Plant 189 S. Water Street
Yorba Park 190 S. Yorba Street
Help Desk
• IT Service Desk hours are Monday - Thursday from 7:30 am to 5:30 pm and every other Friday from 7:30 am to 5:30 pm.
• Approximately 933 users within the City.
• Desktops have been standardized on Windows 11 and are a mix of both HP Elitedesk and Dell Optiplex.
• The City uses Quest KACE Systems Management Appliance (SMA) for tracking tickets, collecting hardware and software inventory, asset management, and software deployment. (Vendor is expected to use this product).
• The City uses SolarWinds Dameware for remote support of PCs. (Vendor is expected to use this product).

Infrastructure:
• 128 Servers (most running under VMware 8u2)
• 292 printers
• 870 desktops/laptops/MDC (Windows 11, Office 365)
• Environmentally controlled and secure server room that houses the vast majority of the City’s servers
• Satellite data center located in the Police Department 115
3 Core Business Applications:
• Enterprise financial management software suite (Tyler Eden, converting to Tyler Enterprise within the next year)
• Utility billing (Northstar CIS, converting to Tyler Enterprise within the next year) • Hosted web content provider (Granicus)
• Recreation management software (Civic Rec)
• Building permits & project tracking (Central Square – Trakit, converting to MaintStar LMS currently)
• Maintenance management software (MaintStar)
• Business license system (HDL Prime).
• Document management (Laserfiche)
• CAD/RMS for Police (Central Square, converting to Axon currently) • RMS for Fire (StreetFire)
• Library Catalog System (Sirsi)
• Streaming City meetings (Granicus)
• Geographic Information System (ESRI-ArcGIS)
• Application Tracking (NeoGov)
• Budget and Planning (OpenGov)
• Physical Security Platform (Genetec)
Telephone System:
• Mitel VoIP Phone System
• 740 Mitel phone sets (6930T, 6930W)
• 7 servers, 10 switches
• Mitel MiCollab on Desktop PCs.

IT HELP DESK SERVICES
Contractor shall perform the services based on the guidelines set forth in this Scope of Work for the City of Orange. Contractor shall perform all services in a professional and workmanlike manner, in accordance with industry standards by persons qualified by training and experience to perform such services.

IT Help Desk Services and Tier 1 support are the activities required to coordinate and respond to incidents and service requests made by City end-users and technical staff. The Help Desk shall act as the single-point-of-contact for resolution and escalation of all incidents and service requests related to all City technical requests.

Contractor’s on-site staff will work in a cohesive, hybrid environment to assist the City in meeting service level agreement (SLA) requirements detailed below. Contractor staff will provide primary Tier 1 support. City staff may perform identical duties as some of Contractor’s staff to provide supplemental support, when needed.
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4 Per the City’s request, the Contractor shall provide three (3) on-site personnel to augment City IT technical support staff and perform the activities and functions delineated in the sections below.

Contractor’s on-site personnel are only responsible for documentation and updates associated with their activities.

During contract performance, Contractor and City will meet on a regular basis to discuss performance against SLA targets. If an alternate LOE is needed to meet SLAs, the parties will work together to adjust the LOE and price accordingly.

Help Desk:
• Provide Help Desk services Monday through Thursday from 7:30am to 5:30pm and every other Friday from 7:30am to 5:30pm.
• Staff Help Desk personnel resource(s), during business hours, within the Police Department.
• Facilitate the receipt and processing of valid service requests. • Diagnose the problem, and when possible, implement corrective actions to resolve the problem. If resolution is not possible, re-assign to appropriate City IT staff. • Assist with establishing procedures for problem management to identify and resolve chronic problems (root cause analysis).
• Take control of all workstations remotely upon request to speed service response (City uses SolarWinds Dameware).
• Accept and respond to trouble requests that relate to City issued computer/IT devices. • Perform password resets for active directory and key business applications. • Update help desk support activities in the central database that contains pertinent information on users such as name, extension location, department, and equipment tag number (City uses Quest KACE Systems Management Appliance). • Document desktop system configuration, network configuration, and inventory of software to be supported.
• Log, track, resolve, dispatch, and reroute calls through to resolution approved procedures/ticketing system.
• Apply software updates and patches as required (City uses Quest KACE Systems Management Appliance).
• Update and maintain the City-owned ticket management system (City uses Quest KACE Systems Management Appliance).
• Properly document detailed notes on the status and resolution of issues. • Initiate the change process to apply a resolution to a problem if required. • Provide a satisfaction survey to customers when each call for service is closed. • Collect and report on performance data per SLA requirements. 117
5 On-Site Systems Support:
• Perform on-site systems support for all city hardware devices. • Coordinate required service delivery with City departments so that there is minimal disruption of ongoing production operations at City location. • Be primary point of contact for end-to-end management of issues, including coordination with third party vendors.
• Diagnose and resolve software problems and conflicts. • Coordinate the resolution of printer problems with City contracted printer maintenance vendor.
• Coordinate requests for audio/visual equipment installation within City departments and conference rooms.
• Resolve network connectivity issues consisting of log-in, file access, and printing. • After resolution of problem, test for full functionality, connectivity, and access to servers and printers.
• Backup and restore user data on desktops and laptops before repairs, to the greatest extent possible.
• Conduct ongoing analysis of equipment maintenance and call history to track service trends. • Collect and report on performance data per SLA requirements.

Install, Move, Add, Change (IMAC):
• Coordinate with the user the date and time of arrival for IMAC services. • Unpack, assemble, and install; test system connectivity, functionality, and operability, and provide high-level orientation to users.
• Move and reinstall user data files in accordance with IMAC policy. • De-install old equipment if designated by City.
• Update the asset management system.
• Inform users of service activities performed.
• Disconnect a system at one location, reconnect it at another location, and test connectivity and proper operation, or move disconnected system to a specified storage area. • Re-configure moved system, for example, IP address, subnet mask, proxy settings, WINS primary and secondary server address, server name/address, and default gateway address, map standard drive configurations, load network printer drivers, and map network printers. • Test hardware and software configuration, connections to standard mapped drives, and print a test page to a local network printer, if applicable.
• At completion of IMAC, provide brief overview/training on new or modified hardware and software.
• Conduct asset validation, consisting of user profile updates, device asset tag check, and model and serial number check.
• Maintain process for disposal of equipment and/or return of leased equipment. 118
6 • Coordinate with other IT technical support groups (Applications, Server, Network) for IMAC activities.
• Confirm that user data is backed up before proceeding with IMAC, to the greatest extent possible.
• Ensure device is fully operation for user.
• Collect and report on performance data per SLA requirements.

Asset Management Services:
• Update and maintain the City’s asset tracking system (City uses Quest KACE Systems Management Appliance).
• Maintain the inventory database with descriptions, characteristics, logistics, and warranty information for all City-owned hardware.
• Track and maintain the inventory of all hardware and software licensing including any additions or deletions that occur. Tag hardware assets. • Assist the City with regular audits and reconciliations to maintain accuracy of the central asset repository.
• Maintain management responsibility for loaner units and spare equipment used as a temporary replacement while corrective maintenance service is performed. • Install or replace desktops and laptops according to the City’s approved replacement/refresh schedule.
• Process equipment shipping and delivery requirements, relocation and disposal of retired equipment, and or return of leased equipment.
• Retain a copy of all equipment and maintenance contracts and equipment orders (invoicing, payment statuses and requisitions) when assisting with the procurement of hardware and software assets as required by City.
• Assist City with bids for hardware procurement to request a cost quote from the suppliers that best meet the defined requirements.
• Provide quarterly inventory reports to the City.
• Collect and report on performance data per SLA requirements.

Telephone Network, VoIP Services:
• Respond to alerts by conducting initial trouble shooting and working with Third Party vendors such as Packet Fusion.
• Perform handset Install/Move/Add/Change (IMAC) to support day-to-day operations. • Perform Voicemail password resets.

Service Level Requirements:

Contractor shall perform services based on the guidelines set forth in the following Service Level Agreements (SLAs). Each SLA identifies key performance measures that shall be used to evaluate 119
7 Contractor’s delivery of services during business hours. SLA credits will not apply during the first 90 days of contract performance.

HELP DESK
Objective
By utilizing knowledge databases and best practices in the areas of reporting, logging, tracking, resolving and reporting of IT problems and Work Requests, the Help Desk will continually incorporate lessons learned, best practices, and technical solutions to improve service delivery and technical performance.

Priorities
Critical: A problem that affects the entire City or entire department.

Response Time: Within 1 business hour
Completion Time: Within 4 business hours
High: A problem with no known workaround that affects a single user.

Response Time: Within 2 business hours
Completion Time: Within 1 business day
Medium: A general service request or problem with a workaround solution.

Response Time: Within 8 business hours
Completion Time: Within 2 business days
Low: A service request that does not require immediate attention or involves planning/coordination.

Response Time: Within 3 business days
Completion Time: Within 5 business days
Call Waiting The length of time for a caller to reach a live human voice.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period Monthly
Target 90% within 90 seconds
SLA Credit $0
Time to Resolve Total elapsed time from opening a Help Desk call to completion (resolution). Applies only to Tier 1 calls.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period Monthly
Target
Critical - 95% completed within 4 business hours
High - 90% completed within 1 business day
Medium - 85% completed within 2 business days.

Low - 85% completed within 5 business days.

SLA Credit $500
Password Resets Length of time between password reset request and completion.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period Monthly
Target 95% within 30 minutes
SLA Credit $500
120
8 Satisfaction Survey Measure the level of customer satisfaction with Help Desk services.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 to 5:30.

Measurement Period Survey provided for every closed call. Measured monthly.

Target
Will only be measured when survey response(s) exceed 30 responses of total closed calls for tier 1 tickets. Survey will rate satisfaction level from 1 (Very Unsatisfied) to 5 (Very Satisfied). Total of all survey scores/number of surveys counted. Average score must be greater than 4.

SLA Credit $500

ASSET MANAGEMENT
Objective
Monitor, track, and update the City’s technology asset inventory, including software licenses, to ensure an accurate and well-maintained inventory. Provide reports including software license compliance, application and infrastructure inventories and all other technology assets.

Asset Inventory
The availability of current data concerning hardware assets and software licenses.

The City’s technology asset database will be updated and maintained 365 days per year.

Hours of Availability N/A
Measurement Period Quarterly
Target 100% of the City’s technology assets are recorded and maintained.

SLA Credit $0
Reconciliation
Quarterly the City will conduct a physical audit of selected technology assets and match that data against the technology asset management database. Inconsistencies will be evaluated, and a negotiated reconciliation will be conducted, and changes made to data as appropriate.

Hours of Availability N/A
Measurement Period Quarterly
Target 100% accuracy of selected audit sample
SLA Credit $0
IMACs
Objective
Desktop support staff are expected to resolve City generated trouble calls in a professional and efficient manner. They will setup and configure new PCs, maintain current version levels of desktop software, install, upgrade or troubleshoot software, conduct hardware and software inventories, do minor hardware installations and modifications on existing PCs, and other related tasks as may be requested or required.

New Device Install
Time elapsed between the receipt of a single new device and the completion of the order. Includes initial hook up, diagnostic testing, delivery, staging and configuration.
121
9 Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period Monthly
Target
95% within 3 business days, up to eight (8) per month (Exception: For equipment refreshment devices, the Equipment Refreshment SLA will take precedence.

Equipment Refreshment SLA applies when the number of new device installs exceed eight (8) per month).

SLA Credit $500
Move Existing Device Time elapsed between the receipt of the request and the relocation of the device.

Includes disconnection, moving, re-hook up, and diagnostic testing.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period Monthly
Target 95% within 5 business days, when number of moved devices is eight (8) or less during the reporting period.

SLA Credit $500
Alter Existing Device Time to apply changes to existing device from time of request to completion of service.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period Monthly
Target 95% within 3 business days, when number of altered devices is eight (8) or less during the reporting period.

SLA Credit $500
Remove Existing Device
Time to physically remove device from time of request to completion of service.

Includes unhooking, decommissioning device, destroying images, and submitting to surplus.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period Monthly
Target 95% within 10 business days, when number of removed devices is eight (8) or less during the reporting period.

SLA Credit $500
Equipment Refreshment
The deployment of new technology equipment throughout City facilities. On a periodic basis, the City purchases technology devices as part of an equipment refresh process. These purchases vary in number and type based on urgency and budget.

Hours of Availability 7:30 am to 5:30 pm, Monday - Thursday and every other Friday from 7:30 am to 5:30 pm.

Measurement Period As determined by City’s deployment schedule. 122
10 Target
4 devices per day minimum average per desktop technician. If the desktop technician is assigned only to equipment refreshes, the target will be six (6) devices per day minimum average in those days that they are so assigned.

SLA Credit $0
123
9950 IRVINE CENTER DRIVE, IRVINE, CA 92618
PHONE 949.334.4200 OR 800.892.8282 ǀ FAX 949.334.4255
WWW.INTRAPC.COM
April 8, 2024
Mr. Steven Scardina
City of Orange
300 E. Chapman Avenue
Orange, CA 92866
SUBJECT: AGR-6828.5 for IT Help Desk Services
Dear Mr. Scardina,
Intratek Computer, Inc. (Intratek) is pleased to submit our cost proposal for year six (6) of the subject contract. We propose to continue a firm fixed price model based on level of effort, as shown in the table below.

Contract Year 6
07/01/2024 – 06/30/2025
Annual $344,413.56
Monthly $28,701.13
The prices above include an eight percent (8%) increase to better align with current local fair market rates. The actual annual cost of living increases for the past few years have exceeded our original standard three percent (3%) annual escalation.

LOE remains unchanged and Intratek will continue to provide the following:
• Two (2) Senior Desktop Technicians
• One (1) Senior Help Desk Technician
Should you have any questions or require clarification of any portion of this proposal revision, please don’t hesitate to contact Jeffrey Hunter at (949) 334-4200 or via email at [email protected]. If desired, our team is available to meet with you in-person to further discuss this revision.

Sincerely,
Paul Ramezani
CEO
DocuSign Envelope ID: F7397156-A84D-4FC9-8317-38D0373C925D 124
Agenda Item
City Council
Item #: 3.5. 6/25/2024 File #: 24-0320
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
First Amendment to Agreement with KOA Corporation for On-Call Traffic Engineering Services and Plan Review.

2. SUMMARY
The First Amendment authorizes KOA Corporation to continue providing essential traffic engineering and plan review services on an as-needed basis.

3. RECOMMENDED ACTION
Approve the amendment to agreement with KOA Corporation for On-Call Traffic Engineering Services and Plan Review; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The expense for this contract amount will be funded through developer reimbursements on a task-by-task basis. No appropriation is requested.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

6. DISCUSSION AND BACKGROUND
Original Agreement
Staff previously solicited proposals using a Request for Qualifications/Proposals process for on-call traffic engineering services to augment the City’s professional traffic engineering capabilities and to provide high quality, timely expertise and support where needed. As a result of that process, ten firms were selected by an evaluation committee to the City’s bench of on-call traffic engineering consultants, including KOA Corporation (KOA). As specific needs and tasks are identified, City staff draw from the bench of consultants to provide the additional support requested.

In September 2022, the City executed an agreement with KOA to provide traffic engineering and plan review services to augment City staff on time-sensitive private developments. While City staff provide the day-to-day support to deliver Capital Improvement Program projects, neighborhood traffic services and development review, it can be difficult to anticipate the ebb and flow of large private development projects requiring City review and input in a timely manner. To date, KOA has been City of Orange Page 1 of 2 Printed on 6/20/2024
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development projects requiring City review and input in a timely manner. To date, KOA has been providing traffic engineering services for proposed traffic signal and street light design, traffic control and construction phasing.

First Amendment
Since execution in Fall 2022, the original agreement of $29,900 has been depleted as staff has relied upon KOA’s expertise and resources to review certain complex development projects. Staff recommends increasing KOA’s agreement capacity from $29,900 to $90,000 to allow KOA’s traffic engineering staff to continue supporting the City on active projects. Many of the projects that KOA supports are on-going and will take several years to complete design and construction. This extension will allow KOA to continue working on these projects, providing continuity to ensure a timely and thorough review with the context of projects’ historical decisions.

KOA’s on-call services for this agreement are related to private development. As a result, the services provided under this agreement are funded by developer reimbursements and have no direct fiscal impact to the City.

Staff recommends approval of the first amendment to the agreement with KOA.

7. ATTACHMENTS
· First Amendment to Agreement with KOA Corporation
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Agenda Item
City Council
Item #: 3.5. 6/25/2024 File #: 24-0320
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
First Amendment to Agreement with KOA Corporation for On-Call Traffic Engineering Services and Plan Review.

2. SUMMARY
The First Amendment authorizes KOA Corporation to continue providing essential traffic engineering and plan review services on an as-needed basis.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

In September 2022, the City executed an agreement with KOA to provide traffic engineering and plan review services to augment City staff on time-sensitive private developments. While City staff provide the day-to-day support to deliver Capital Improvement Program projects, neighborhood traffic services and development review, it can be difficult to anticipate the ebb and flow of large private development projects requiring City review and input in a timely manner. To date, KOA has been City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.5. 6/25/2024 File #: 24-0320
development projects requiring City review and input in a timely manner. To date, KOA has been providing traffic engineering services for proposed traffic signal and street light design, traffic control and construction phasing.

Staff recommends approval of the first amendment to the agreement with KOA.

7. ATTACHMENTS
· First Amendment to Agreement with KOA Corporation
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129
Giuseppe Canzonieri Principal, Director of Engineering Michael Nilsson Principal, Director of Planning 130
131
Job Framework Title 2025 2026 2027 2028 2029 2030 2031
Regional Manager $350 $368 $386 $405 $425 $447 $469
Program Director $300 $315 $331 $347 $365 $383 $402
Project Manager III $300 $315 $331 $347 $365 $383 $402
Project Manager II $240 $252 $265 $278 $292 $306 $322
Project Manager I $190 $200 $209 $220 $231 $242 $255
Engineer IV $300 $315 $331 $347 $365 $383 $402
Engineer III $240 $252 $265 $278 $292 $306 $322
Engineer II $190 $200 $209 $220 $231 $242 $255
Engineer I $170 $179 $187 $197 $207 $217 $228
Engineer Associate II $155 $163 $171 $179 $188 $198 $208 Engineer Associate I $135 $142 $149 $156 $164 $172 $181 Planner IV $190 $200 $209 $220 $231 $242 $255
Planner III $170 $179 $187 $197 $207 $217 $228
Planner II $155 $163 $171 $179 $188 $198 $208
Planner I $135 $142 $149 $156 $164 $172 $181
Designer III $170 $179 $187 $197 $207 $217 $228
Designer II $155 $163 $171 $179 $188 $198 $208
Designer I $135 $142 $149 $156 $164 $172 $181
Construction Engineer III $220 $231 $243 $255 $267 $281 $295 Construction Engineer II $200 $210 $221 $232 $243 $255 $268 Constuction Inspector III $156 $164 $172 $181 $190 $199 $209 Construction Inspector $152 $160 $168 $176 $185 $194 $204 Project Support Specialist III $130 $137 $143 $150 $158 $166 $174 Project Support Specialist II $115 $121 $127 $133 $140 $147 $154 Project Support Specialist I $100 $105 $110 $116 $122 $128 $134 Intern $90 $95 $99 $104 $109 $115 $121
KOA Corporation
Hourly Billing Rates
132
Agenda Item
City Council
Item #: 3.6. 6/25/2024 File #: 24-0161
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Appropriation of $18,097 in State of California Office of Emergency Services funding received.

2. SUMMARY
Reimbursement to offset the cost of medical evidentiary examinations for sexual assault victims.

These costs are reimbursed by the State of California Office of Emergency Services for examinations conducted during Fiscal Year 2023-2024.

3. RECOMMENDED ACTION

2. Authorize the appropriation of $18,097 into General Fund (100):
100.4031.51640.00000 Contractual Services - Medical

4. FISCAL IMPACT
The additional revenue received from the State of California Office of Emergency Services will fund a portion of the expense for this service.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
The State of California Office of Emergency Services (CalOES) is required to establish a protocol for the examination and treatment of victims of sexual abuse and the collection and preservation of evidence therefrom.

Existing law prohibits costs incurred for the medical examination from being charged to a victim of the assault. As a result, the cost of a medical examination performed by a qualified health care professional, hospital, or other emergency medical facility for a victim of sexual assault is treated as a local cost and charged to the local law enforcement agency in whose jurisdiction the alleged offense was committed. Effective July 16, 2021, the bill also authorizes local law enforcement agencies to seek reimbursement from CalOES to offset the cost of examinations for victims of sexual assault.

The established rate reimbursed by Cal OES is determined by reporting criteria provided at the time City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.6. 6/25/2024 File #: 24-0161
The established rate reimbursed by Cal OES is determined by reporting criteria provided at the time of the examination, up to $1,127 per examination.

The allocation amount of $18,097 to the City of Orange Police Department will offset the cost of medical services incurred during Fiscal Year 2023-2024.

7. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.7. 6/25/2024 File #: 24-0168
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Appropriation of $85,855.93 in designated Public Safety Realignment/Assembly Bill 109 funding received from the County of Orange.

2. SUMMARY
Appropriation of $85,855.93 in funding from the County of Orange to assist the Orange County Probation Department with case management of adult felon offenders during Fiscal Year 2023-2024.

3. RECOMMENDED ACTION

1. Accept into the City’s General Fund (100) revenue budget an $85,855.93 deposit from the County of Orange to:
100.4031.45495.20159 Other Grant Revenue-Post Release Community Supervision

2. Authorize the appropriation of $85,855.93 into General Fund (100):
100.4031.50221.20159 Overtime - Post Release Community Supervision

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from the County of Orange will fund the expense for this program.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
In 2011, the Public Safety Realignment Act/Assembly Bill 109 (AB109) transferred the responsibility for managing and supervising adult felon offenders from the California Department of Corrections and Rehabilitation to each county under the Post Release Community Supervision (PRCS) program.

AB109 helps mitigate the impact of longer sentences and is an alternative frequently used to transition inmates back into the community. Inmates eligible for release to local jurisdictions for supervision under PRCS must be:
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Item #: 3.7. 6/25/2024 File #: 24-0168
· Released on parole and non-revocable parole
· Are not high-risk sex offenders
The Police Department is working closely with Orange County Probation to help manage these offenders by conducting scheduled sweeps. The allocation amount of $85,855.93 to the City of Orange Police Department provides funding for public safety services during Fiscal Year 2023-2024.

7. ATTACHMENTS
· None
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.7. 6/25/2024 File #: 24-0168
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Appropriation of $85,855.93 in designated Public Safety Realignment/Assembly Bill 109 funding received from the County of Orange.

3. RECOMMENDED ACTION

1. Accept into the City’s General Fund (100) revenue budget an $85,855.93 deposit from the County of Orange to:
100.4031.45495.20159 Other Grant Revenue-Post Release Community Supervision

2. Authorize the appropriation of $85,855.93 into General Fund (100):
100.4031.50221.20159 Overtime - Post Release Community Supervision

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from the County of Orange will fund the expense for this program.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

AB109 helps mitigate the impact of longer sentences and is an alternative frequently used to transition inmates back into the community. Inmates eligible for release to local jurisdictions for supervision under PRCS must be:
· Currently incarcerated for non-violent and non-serious offenses City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.7. 6/25/2024 File #: 24-0168
· Released on parole and non-revocable parole
· Are not high-risk sex offenders
The Police Department is working closely with Orange County Probation to help manage these offenders by conducting scheduled sweeps. The allocation amount of $85,855.93 to the City of Orange Police Department provides funding for public safety services during Fiscal Year 2023-2024.

7. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.8. 6/25/2024 File #: 24-0295
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Appropriation of $109,530.60 in donations and revenue from the Community Partnership Program, Recreation class programs, Military Banners, and Community Garden plot fees.

2. SUMMARY
Collected revenues of $109,530.60 are recommended to be appropriated for Fiscal Year 2023-2024, including donations through the Community Partnership Program, payments for contract class instructors for the City’s Recreation class programs, Military Banner Program, and fees for rental of garden plots in the City’s Community Garden. Staff is also recommending the City Council appropriate a total of $57,413.01 of this revenue into expenditure accounts to support the corresponding programs.

3. RECOMMENDED ACTION

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from these programs will offset costs of programs and/or fund the expense for the programs.

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.

Goal 3: Enhance and promote quality of life in the community b: Deliver high quality and safe recreational, social, environmental, educational and cultural City of Orange Page 1 of 3 Printed on 6/20/2024
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Item #: 3.8. 6/25/2024 File #: 24-0295
services.

6. DISCUSSION AND BACKGROUND
Community Partnership Program
The City’s annual Community Partnership Program solicits donations to support Citywide special events. The City’s donation policy states that single donations greater than $5,000 may only be accepted by the City Council.

Chapman University, Assemblymember Avelino Valencia, and Wilson Automotive became “Orange Tree” partners for the 2024 Special Event Season and each donated $10,000. Staff is requesting a total of $30,000 be accepted into the General Fund.

Recreation Class Program Revenue
The City offers recreational classes to the community through quarterly sessions conducted by contract instructors. Each contract instructor sets their class rates and agrees to a revenue sharing model (percentage split), wherein the City retains a portion of the revenue generated by class registration. Contract Class instructors are paid their revenue share through the General Fund after the quarter is completed.

Staff periodically requests that the City Council accept unbudgeted revenue generated through the contract class program into the budget and appropriate a percentage of that revenue into the expenditure budget to pay the contract class instructors. This allows the City to use program revenue to pay the contract class instructors, better linking the revenue to the corresponding expenditure and minimally impacting the existing General Fund balance.

The spring 2024 contract class quarter, which generally encompasses March, April, and May, concluded on June 1, 2024. The spring revenue received in FY24 is $72,705.30. At this time, staff is requesting that this revenue be accepted into the City’s FY24 budget. Additionally, staff is requesting 70% or ($50,893.71) of the revenue be appropriated into the corresponding expenditure account to compensate the instructors for the quarter.

Community Garden Revenue
The City owns and operates 49 community garden plots located at 254 North Main Street.

Registered gardeners are charged an annual lease fee of $75 per plot to cover the cost of utilities, infrastructure, and repairs of the community garden. Additionally, new gardeners are charged a $100 deposit to be returned if they clear their plot before vacating should they choose not to renew their lease. Community Garden revenue collected for 2024 to date totals $3,825.00. The City applies an 8% administrative cost to Community Garden revenue. Therefore, the revenue available for appropriation is $3,519.00.

Military Banner Donations
The Community Services Department offers a military banner program that honors active duty military Orange residents. The banners are funded by donations of $185 per banner and are posted on light poles throughout the Plaza and spoke streets. Donations received in the current fiscal year total $3,000.30 and need to be appropriated to the military banner expenditure account to purchase the banners.

The summary of revenue sources is below.

Summary of Revenue Sources
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Item #: 3.8. 6/25/2024 File #: 24-0295
The total revenue appropriation request is $109,530.60
Revenue Source Total Collected Program/Location
Chapman University 10,000.00 Community Partnership
Assemblymember Valencia 10,000.00 Community Partnership Wilson Automotive 10,000.00 Community Partnership
Recreation Classes 72,705.30 Various
Garden Plot Rental Fees 3,825.00 Community Garden
Military Banner Program 3,000.30 Various
TOTAL 109,530.60

7. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.8. 6/25/2024 File #: 24-0295
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Appropriation of $109,530.60 in donations and revenue from the Community Partnership Program, Recreation class programs, Military Banners, and Community Garden plot fees.

3. RECOMMENDED ACTION

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from these programs will offset costs of programs and/or fund the expense for the programs.

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.

Goal 3: Enhance and promote quality of life in the community b: Deliver high quality and safe recreational, social, environmental, educational and cultural City of Orange Page 1 of 3 Printed on 6/20/2024
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Item #: 3.8. 6/25/2024 File #: 24-0295
services.

Community Garden Revenue
The City owns and operates 49 community garden plots located at 254 North Main Street.

The summary of revenue sources is below.

Summary of Revenue Sources
City of Orange Page 2 of 3 Printed on 6/20/2024
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Item #: 3.8. 6/25/2024 File #: 24-0295
The total revenue appropriation request is $109,530.60
Revenue Source Total Collected Program/Location
Chapman University 10,000.00 Community Partnership
Assemblymember Valencia 10,000.00 Community Partnership Wilson Automotive 10,000.00 Community Partnership
Recreation Classes 72,705.30 Various
Garden Plot Rental Fees 3,825.00 Community Garden
Military Banner Program 3,000.30 Various
TOTAL 109,530.60

7. ATTACHMENTS
· None
City of Orange Page 3 of 3 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.9. 6/25/2024 File #: 24-0393
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Award of Contract to CEM Construction Corporation for Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024; Bid No. 23-24.35 (S-250).

2. SUMMARY
Bids for the Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024 were received and opened on June 6, 2024. Eight bidders responded to the notice inviting bids. The apparent low bidder is CEM Construction Corporation of Downey, California in the amount of $2,079,170.

3. RECOMMENDED ACTION
Approve the contract with CEM Construction Corporation in the total amount of $2,287,087, representing an original bid amount of $2,079,170, plus a 10% contingency of $207,917, for Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this contract is $2,287,087 and will be funded in Sewer Line Maintenance/Replacement through:
520.5011.56200.15508 Sewer Construction $2,287,087

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

6. DISCUSSION AND BACKGROUND
The Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024 is designed to upgrade the City’s aging sewer infrastructure by replacing pipes that are structurally deficient, improving pipeline capacity, and minimizing maintenance issues resulted from damaged sewer mainlines. This project will consist of sewer line maintenance funded by the Sewer Construction Fund.

This project will replace/upsize approximately 4,200 linear feet of existing 6-inch vitrified clay pipe (VCP) with 8-inch VCP and 200 linear feet of existing 6-inch VCP with 10-inch VCP in various City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.9. 6/25/2024 File #: 24-0393
(VCP) with 8-inch VCP and 200 linear feet of existing 6-inch VCP with 10-inch VCP in various locations. In addition, this project will install approximately 664 linear feet of 8-inch polyvinyl chloride (PVC) storm drain pipe along Meadowridge Road and Westridge Drive to address drainage issues from underground water run-off.

The City Council previously approved advertisement for bids on April 9, 2024. The bid solicitation was advertised on May 2, 2024, for a period of five weeks, and bids were opened on June 6, 2024. Eight bids were received as follows:

1. CEM Construction Corporation, Downey $2,079,170

2. Dominguez General Engineering, Rancho Cucamonga $2,234,780

3. Big Ben Engineering, Irvine $2,389,170

4. Bonadiman Water, Inc., Perris $2,624,970

5. T. E. Roberts, Inc., Irvine $2,895,148

6. L&S Construction, Inc., Orange $3,370,890

7. Ramona, Inc., Baldwin Park $3,348,800

8. Bali Construction, Inc., South El Monte $3,588,925
The low bid is about 1.7% lower than the Engineer’s Estimate. Staff checked the references and qualifications for CEM Construction Corporation and found them to be acceptable, with adequate years of experience in completing contracts of similar size and scope to this project. Therefore, staff recommends that CEM Construction Corporation be awarded the contract in the amount of $2,287,087, representing an original amount of $2,079,170 plus a 10% contingency of $207,917, for the Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024.

Construction is scheduled to begin August 2024 and is expected to be completed within 120 calendar days

7. ATTACHMENTS
· Contract with CEM Construction Corporation
· Bid Abstract
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.9. 6/25/2024 File #: 24-0393
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Award of Contract to CEM Construction Corporation for Annual Sewer Replacement/Maintenance Fiscal Year 2023-2024; Bid No. 23-24.35 (S-250).

4. FISCAL IMPACT
The expense for this contract is $2,287,087 and will be funded in Sewer Line Maintenance/Replacement through:
520.5011.56200.15508 Sewer Construction $2,287,087

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

This project will replace/upsize approximately 4,200 linear feet of existing 6-inch vitrified clay pipe (VCP) with 8-inch VCP and 200 linear feet of existing 6-inch VCP with 10-inch VCP in various City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.9. 6/25/2024 File #: 24-0393
(VCP) with 8-inch VCP and 200 linear feet of existing 6-inch VCP with 10-inch VCP in various locations. In addition, this project will install approximately 664 linear feet of 8-inch polyvinyl chloride (PVC) storm drain pipe along Meadowridge Road and Westridge Drive to address drainage issues from underground water run-off.

1. CEM Construction Corporation, Downey $2,079,170

2. Dominguez General Engineering, Rancho Cucamonga $2,234,780

3. Big Ben Engineering, Irvine $2,389,170

4. Bonadiman Water, Inc., Perris $2,624,970

5. T. E. Roberts, Inc., Irvine $2,895,148

6. L&S Construction, Inc., Orange $3,370,890

7. Ramona, Inc., Baldwin Park $3,348,800

Construction is scheduled to begin August 2024 and is expected to be completed within 120 calendar days

7. ATTACHMENTS
· Contract with CEM Construction Corporation
· Bid Abstract
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1 2 3 4 5 6 7 8
Bid No. 23-24.35; Project No. S-250
Date of Bid Opening: 6/6/2024
Tel. No. (323) 597-1084 Tel. No. (909) 461-3658 Tel. No. (949) 660-9400 Tel. No. (951) 657-0200 Tel. No. (714) 669-0072 Tel. No. (714) 528-3232 Tel. No. (626) 355-1350 Tel. No. (626) 671-8164 NO. DESCRIPTION OF WORK QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Remove Exisitng Sewer and Construct 8"
VCP Sewer Main With Bedding and
Backfill per City Std 327 (Class II) and
Specifications.
4,200 LF $ 325.00 $1,365,000.00 $305.00 $1,281,000.00 $315.00 $1,323,000.00 $328.00 $1,377,600.00 $360.00 $1,512,000.00 $378.00 $1,587,600.00 $543.00 $2,280,600.00 $537.00 $2,255,400.00 $540.00 $2,268,000.00 2 Remove Existing Sewer and Construct
10" VCP Sewer Main With Bedding and
Backfill per City Std 327 (Class II) and
Specifications.
200 LF $ 440.00 $88,000.00 $315.00 $63,000.00 $350.00 $70,000.00 $450.00 $90,000.00 $375.00 $75,000.00 $564.00 $112,800.00 $665.00 $133,000.00 $650.00 $130,000.00 $739.00 $147,800.00 3 Construct 10" VCP Sewer Main With
Bedding and Backfill per City Std 327
(Class II) and Specifications.
150 LF $ 300.00 $45,000.00 $315.00 $47,250.00 $335.00 $50,250.00 $600.00 $90,000.00 $300.00 $45,000.00 $602.00 $90,300.00 $950.00 $142,500.00 $875.00 $131,250.00 $455.00 $68,250.00 4 Remodel Existing Sewer Manhole Base
per City Std 201 and APWA Std 208-2 24 EA $ 3,500.00 $84,000.00 $3,000.00 $72,000.00 $4,000.00 $96,000.00 $4,500.00 $108,000.00 $3,000.00 $72,000.00 $2,219.00 $53,256.00 $6,600.00 $158,400.00 $4,500.00 $108,000.00 $5,458.00 $130,992.00 5 Locate Existing Sewer Lateral and
Connect to New VCP Sewer Main with
Bedding and Backfill (Class II) per City
Std 206, 324, and 327
163 EA $ 620.00 $101,060.00 $650.00 $105,950.00 $1,500.00 $244,500.00 $900.00 $146,700.00 $2,800.00 $456,400.00 $2,925.00 $476,775.00 $1,100.00 $179,300.00 $1,100.00 $179,300.00 $1,929.00 $314,427.00 6 Adjust Existing Manhole Frame & Cover
To Grade and Construct Concrete Collar
per City Std. 407 and 408
12 EA $ 2,600.00 $31,200.00 $1,750.00 $21,000.00 $2,000.00 $24,000.00 $3,000.00 $36,000.00 $2,000.00 $24,000.00 $1,392.00 $16,704.00 $975.00 $11,700.00 $5,000.00 $60,000.00 $1,631.00 $19,572.00 7 Remove Existing Sewer Manhole and
Construct New Sewer Manhole per City
Std 201, 407, and 408.

EA 5 $ 15,000.00 $75,000.00 $15,000.00 $75,000.00 $11,000.00 $55,000.00 $19,000.00 $95,000.00 $11,000.00 $55,000.00 $19,873.00 $99,365.00 $11,850.00 $59,250.00 $32,500.00 $162,500.00 $19,815.00 $99,075.00 8 Construct New Sewer Manhole per City
Std 201, 407, and 408. EA 3 $ 10,000.00 $30,000.00 $14,500.00 $43,500.00 $10,000.00 $30,000.00 $22,500.00 $67,500.00 $9,000.00 $27,000.00 $23,960.00 $71,880.00 $8,300.00 $24,900.00 $28,000.00 $84,000.00 $17,281.00 $51,843.00 9 Construct Full Length Trenchless
Rehabilitation of Existing 6" VCP Sewer
Main by Cure-in-Place Pipe Liner,
Including Cleaning, Pre & Post CCTV
Inspection, Bypassing and Testing.
970 LF $ 50.00 $48,500.00 $65.00 $63,050.00 $75.00 $72,750.00 $85.00 $82,450.00 $125.00 $121,250.00 $100.00 $97,000.00 $105.00 $101,850.00 $55.00 $53,350.00 $120.00 $116,400.00 10 Robotically Re-Establish Active Sewer
Laterals Connections For Trenchless
Rehabilitation
10 EA $ 1,000.00 $10,000.00 $1,200.00 $12,000.00 $1,500.00 $15,000.00 $1,200.00 $12,000.00 $3,000.00 $30,000.00 $2,059.00 $20,590.00 $1,250.00 $12,500.00 $1,000.00 $10,000.00 $136.00 $1,360.00 11 Adjust/Remove & Relace Water Valve
Box Per OWD Std. No. 101 EA 2 $ 2,000.00 $4,000.00 $1,450.00 $2,900.00 $2,000.00 $4,000.00 $1,300.00 $2,600.00 $800.00 $1,600.00 $812.00 $1,624.00 $1,250.00 $2,500.00 $2,000.00 $4,000.00 $1,548.00 $3,096.00 12 Locate Existing Sewer Lateral and
Connect to Existing 12" VCP Sewer Main
with Bedding and Backfill (Class II) per
City Std 206, 324, and 327
EA 1 $ 10,000.00 $10,000.00 $10,500.00 $10,500.00 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $4,000.00 $4,000.00 $5,380.00 $5,380.00 $2,650.00 $2,650.00 $7,000.00 $7,000.00 $18,316.00 $18,316.00 13 Cut and Seal Existing Sewer Main Per
Plan LS 1 $ 2,000.00 $2,000.00 $14,000.00 $14,000.00 $8,000.00 $8,000.00 $6,500.00 $6,500.00 $1,000.00 $1,000.00 $1,231.00 $1,231.00 $3,600.00 $3,600.00 $5,000.00 $5,000.00 $15,690.00 $15,690.00 14 Install 8” Schedule 80 PVC Storm Drain
Pipe With Bedding and Backfill Per City
of Orange Std 327, Class II, and
Construct Trench Repair Per City of
Orange STD 125 With Full-Depth AC
Over Compacted Backfill and Repair of
Concrete Cross Gutter, Curb and Gutter
and Sidewalk
664 LF $ 270.00 $179,280.00 $305.00 $202,520.00 $270.00 $179,280.00 $255.00 $169,320.00 $230.00 $152,720.00 $274.00 $181,936.00 $285.00 $189,240.00 $250.00 $166,000.00 $416.00 $276,224.00 15 Construct Clean Out Structure Per Plan EA 8 $ 2,500.00 $20,000.00 $2,000.00 $16,000.00 $2,000.00 $16,000.00 $5,000.00 $40,000.00 $2,500.00 $20,000.00 $1,516.00 $12,128.00 $1,950.00 $15,600.00 $4,000.00 $32,000.00 $2,153.00 $17,224.00 16 Break Into Existing Storm Drain Catch
Basin Wall and Connect Proposed 8"
PVC Pipe
EA 1 $ 2,000.00 $2,000.00 $5,500.00 $5,500.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $4,035.00 $4,035.00 $4,000.00 $4,000.00 $8,000.00 $8,000.00 $1,542.00 $1,542.00 17 Remove Existing Concrete Curb and
Gutter and Construct Drainage Inlet
Type I per City of Orange Std 301 and
Install Catch Basin Filter Insert
EA 2 $ 6,000.00 $12,000.00 $15,500.00 $31,000.00 $11,000.00 $22,000.00 $18,500.00 $37,000.00 $9,000.00 $18,000.00 $18,925.00 $37,850.00 $15,500.00 $31,000.00 $15,000.00 $30,000.00 $11,768.00 $23,536.00 18 Remove Existing and Construct Storm
Drain 12"x12" Traffic Rated Steel Grate
Inlet (Jensen Brooks 1212 CB)
EA 1 $ 3,000.00 $3,000.00 $8,500.00 $8,500.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $4,000.00 $4,000.00 $12,590.00 $12,590.00 $4,800.00 $4,800.00 $15,000.00 $15,000.00 $4,236.00 $4,236.00 19 Break Into Existing Sewer Manhole
6581, Remodel Sewer Base, and Seal
Existing Opening
LS 1 $ 5,000.00 $5,000.00 $4,500.00 $4,500.00 $10,000.00 $10,000.00 $5,500.00 $5,500.00 $3,000.00 $3,000.00 $12,104.00 $12,104.00 $13,500.00 $13,500.00 $8,000.00 $8,000.00 $11,342.00 $11,342.00 $2,115,040.00 $2,079,170.00 $2,234,780.00 $2,389,170.00 $2,624,970.00 $2,895,148.00 $3,370,890.00 $3,448,800.00 $3,588,925.00 T. E. Roberts, Inc. L&S Construction, Inc. Ramona, Inc. Bali Construction, Inc.

Orange, CA Baldwin Park, CA South El Monte, CA
City of Orange: Summary of Bid Abstracts for:

Rancho Cucamonga, CA Irvine, CA
Grand Total

PAVEMENT IMPROVEMENTS

ENGINEER'S ESTIMATE
Annual Sewer Replacement/Maintenance FY 2023-24
CEM Construction Corp. Dominguez General
Engineering, Inc. Big Ben Engineering
Downey, CA Perris, CA Irvine, CA
Bonadiman Water, Inc.

Page 1 of 1 ends

Agenda Item
City Council
Item #: 3.10. 6/25/2024 File #: 24-0392
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Second Reading and adoption of an Ordinance of the City Council of the City of Orange deleting Chapter 10.30 of the Orange Municipal Code (Parking Requirements) and adopting a new Chapter

10.30. Ordinance No. 12-24.

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on June 11, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Dumitru, Tavoularis, Gutierrez, Gyllenhammer, Slater
NOES: Bilodeau
ABSENT: Barrios

3. RECOMMENDED ACTION
Adopt Ordinance No. 12-24.

4. ATTACHMENTS
· Ordinance No. 12-24
City of Orange Page 1 of 1 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.10. 6/25/2024 File #: 24-0392
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Second Reading and adoption of an Ordinance of the City Council of the City of Orange deleting Chapter 10.30 of the Orange Municipal Code (Parking Requirements) and adopting a new Chapter

10.30. Ordinance No. 12-24.

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on June 11, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Dumitru, Tavoularis, Gutierrez, Gyllenhammer, Slater
NOES: Bilodeau
ABSENT: Barrios

3. RECOMMENDED ACTION
Adopt Ordinance No. 12-24.

4. ATTACHMENTS
· Ordinance No. 12-24
City of Orange Page 1 of 1 Printed on 6/20/2024
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ORDINANCE NO. 12-24

AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ORANGE DELETING CHAPTER 10.30 OF

THE ORANGE MUNICIPAL CODE (PARKING

REQUIREMENTS) AND ADOPTING A NEW
CHAPTER 10.30
WHEREAS, pursuant to California Vehicle Code Section 22507, local authorities may generally prohibit or restrict the stopping, parking, or standing of vehicles on certain streets or highways, or portions thereof, during all or certain hours of the day; and WHEREAS, local authorities may also include a designation of certain streets upon which preferential parking privileges are established with a permit or permits that exempt them from the prohibition or restriction of the ordinance or resolution; and WHEREAS, pursuant to the authority provided by the California Vehicle Code, the City Council of the City of Orange codified Chapter 10.30 of the Orange Municipal Code generally establishing parking requirements for the City of Orange; and WHEREAS, Sections 10.30.010 and 10.30.020 specifically establishes the Neighborhood Parking Permit Program which, in part, provides a process for designating portions of certain public streets for permit-parking only (Permit Parking Area) and authorizes the City Council of the City of Orange to add, remove or modify designated Permit Parking Areas within the Neighborhood Permit Parking Program by resolution; and WHEREAS, since adoption of Chapter 10.30, the City has, by resolution, established Permit Parking Areas or potential Permit Parking Areas, on a block-by-block basis, throughout the City, generally identified as Permit Parking Areas A-AA and Permit Parking Opportunity Areas A and 1-5; and
WHEREAS, with the adoption of Chapter 10.30, the Neighborhood Permit Parking Program and Steps for Implementation Policy (NPPP) last approved by the City Council on August 9, 2022, which is referenced in the City Council Minutes Item 7.2 is hereby repealed; and
WHEREAS, the City Council recently adopted a Master Resolution (Resolution No. 11508) on Dec 12, 2023, containing a list of all Permit Parking Areas throughout the City; and WHEREAS, it is the desire of the City Council to repeal Chapter 10.30 and adopt a new Chapter 10.30 to further codify the City’s Neighborhood Permit Parking Program in order to ensure that the process creation and enforcement of Permit Parking Areas is in the Orange Municipal Code ; and
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2 WHEREAS, the City Council further wishes to adopt this new Chapter 10.30 in order to clarify the criteria and procedures for evaluation, recommendation and approval of Permit Parking Areas under the City’s Neighborhood Permit Parking Program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1:

The recitals stated above are true and correct, incorporated herein, and form the basis for the adoption of this Ordinance.

SECTION 2:

Chapter 10.30 of the Orange Municipal Code “Parking Requirements” is hereby deleted in its entirety.

SECTION 3:

New Chapter 10.30 of the Orange Municipal Code “Parking Requirements,” is hereby added to read as follows:

10.30.010 Neighborhood Permit Parking Program.

A. The City Council may, by resolution, establish designated Permit Parking Areas, procedures, fees and other requirements pertinent to the City’s Neighborhood Permit Parking Program, which is hereby established pursuant to Vehicle Code Section 22507.

B. City Council by resolution, and at its sole discretion may create a Permit Parking Area including setting boundaries or hours of use or other relevant rules governing a particular Permit Parking Area. Permit Parking Areas shall be by reference to a specific block(s) and/or sides of a block(s) within certain streets or portions of streets, for the benefit of the residents and shall be based on the following findings:
a. That designation of a Permit Parking Area is required to enhance or protect the quality of life in the area of the proposed Permit Parking Area which is threatened by noise, traffic hazards, environmental pollution, or devaluation of real property resulting from non-resident vehicle parking or traffic; and b. That designation of the Permit Parking Area is necessary to provide reasonably available and convenient parking for the benefit of residents within such Permit Parking Area, as there are no other feasible or practical alternatives that would reduce the identified non-resident parking.
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3 10.30.020 Process To Create a Permit Parking Area.

A. In order to seek approval of a Permit Parking Area an applicant must be a property owner on an affected street, and submit a written request to the Traffic Division of the Public Works Department to create a Permit Parking Area and pay the required fee, as established by resolution of the City Council. The Traffic Division will review the request and determine if proposed permit parking district boundaries can be created and then conduct a parking occupancy study to determine parking occupancy levels. If the study shows that 75% of the available parking is being utilized during the observation times, then the City will send a petition to the property owners to determine the level of support. The deadline to return petitions shall be set by the Traffic Engineer and indicated on the petition. If the City receives petitions in favor of permit parking signed by at least three-fourths (3/4) of the property owners in the proposed Permit Parking Area, the Traffic Engineer will present the request to the Traffic Commission for their consideration and further recommendation.

The Traffic Commission shall consider the matter and make a recommendation to the City Council for the Permit Parking Area. The matter will be agendized for City Council consideration. If a Permit Parking Area is approved by the City Council, at its sole discretion, after signs have been posted giving notice thereof, no person shall park a motor vehicle, during all or certain portions of the day, within the boundaries of the Permit Parking Area, unless a valid parking permit is affixed to the motor vehicle in a manner that is clearly visible to law enforcement.

B. Notwithstanding 10.30.020(A), within 12 months of establishing a new Permit Parking Area, property owners on an adjacent street may initiate a request for permit parking without paying an application fee. All other code procedures and requirements shall apply.

The City Council may, at its sole discretion, establish areas within which individual streets may request to implement permit parking on a block-by-block basis. Requests in these areas shall be exempt from any application fees or parking occupancy requirements and the requirement to demonstrate fifty-five percent support via the petition process described in this Chapter. All other code procedures and requirements shall apply. Preemptively established permit parking areas shall be identified and described by City Council Resolution.

C. Dwelling units incorporated into the permit parking program prior to June 1, 2024, may be issued permits based upon the number previously allowed. Dwelling units approved for permit parking after June 1, 2024, shall be entitled to one parking permit per approved bedroom, up to a maximum of five (5). Approved dwellings without any bedrooms may request up to one (1) permit.

D. To be considered a dwelling unit eligible for permits, the dwelling unit must have been issued the proper permits by the City. A dwelling unit includes a single-family residence with an ADU and/or JADU, an apartment, a condominium, and a duplex (two dwelling units), but does not include a motel or hotel or similar use with transient occupancy. A resident means a homeowner, tenant, or other person who lives in the dwelling unit. Each permit shall be subject to all conditions and restrictions contained in this Chapter and for the Permit Parking Area designated for which it is issued. 183
4 E. Parking permits shall be issued in three-year cycles, as determined by the Orange Police Department. Permits issued shall be valid for the remainder of the current permitting cycle or until such time as the resident-permittee ceases to reside in the Permit Parking Area, whichever occurs first. At the discretion of the Police Chief, Chapman University Students living in any permit parking area may be issued one permit on an annual basis, up to four (4) permits per dwelling unit, unless the dwelling unit has already been issued any permits under Section 10.30.020(C). The Police Chief may modify procedures related to issuance of parking permits for Chapman University students.

F. It shall be unlawful for any person to sell, rent or lease or cause to be sold, rented or leased, for any value or consideration any parking permit issued under the Neighborhood Permit Parking Program.

G. It shall be unlawful for any person to buy or otherwise acquire for value or consideration or use any parking permits not lawfully issued under the Neighborhood Permit Parking Program to that person as a resident.

H. Permits issued or procured through fraud or misrepresentation and permits issued to resident-permittees who have violated provisions of this Chapter may be revoked after a hearing before the Public Works Director or their designee, with notice of the time and place of such hearing mailed to the resident-permittee at least ten (10) days before the hearing. If the permit is revoked, the resident-permittee shall be mailed written notice of the City’s determination. Resident-permittees who have had a permit revoked shall be ineligible for another permit under the Neighborhood Permit Parking Program for two (2) years.

I. Restrictions in designated Permit Parking Areas shall not apply to any authorized emergency vehicles, City or Government vehicles, public utility vehicles or service vehicles when used for official business or any vehicles used for the collection or delivery of United States mail or any commercial vehicle actively making pickups or deliveries of good, wares or merchandise to or from a dwelling unit.

J. The City Council may terminate a designated Permit Parking Area at its sole discretion or upon receipt of a petition received by the City Clerk and contains the signature and corresponding printed name and address of the property owners representing 75% of the dwelling units in the designated Permit Parking Area.

10.30.030 Clearance for Adjacent Lane.

No person shall park any vehicle upon a street in such a manner or under such conditions as to leave available less than nine feet clearance for the width of the lane immediately adjacent to the nearest curb for free movement of vehicular traffic when proper notice has been given. 184
5 10.30.040 Distance from Curb—Plaza Square.

It is unlawful to stop or park any vehicle on Plaza Square unless both front wheels are not more than 18 inches from the curb.

10.30.050 Permit Parking—Plaza Area.

A. The City Traffic Engineer is authorized to designate and to alter, from time to time, the number and locations of spaces for permit parking at all parking lots owned by the City of Orange serving the central public square and circular plaza at Glassell Street and Chapman Avenue (the Plaza), which parking lots are described in Section 10.42.050 of this code.

Furthermore, the City Traffic Engineer is authorized to establish from time to time, and to change, alter, and amend, and the Chief of Police is authorized to enforce, any reasonable rules and regulations which are deemed necessary or advisable for the proper and efficient operation of the permit parking at all such parking lots.

B. Permits shall be issued by the City's Director of Finance on a semi-annual basis in an amount and based upon the fees therefor established and adjusted, from time to time, by resolution of the City Council amending the master schedule of fees and charges. Permits shall be affixed or attached to a permittee's motor vehicle in an area or location as designated by the Chief of Police.

10.30.060 Permit Parking—Portions of Certain Designated Public Streets—The Neighborhood Parking Permit Program.

A. No person shall park a motor vehicle at any time on portions of certain designated public streets unless a valid parking permit is affixed in a manner directed by the Police Department when signs have been posted giving notice thereof. A valid parking permit shall be required to park any motor vehicle on stated portions of any public street designated by resolution of the City Council and on file with the City Clerk. A parking permit and/or visitor's permit is valid only in the neighborhood parking permit area for which the permit was issued.

B. No person shall make, duplicate, reproduce, transfer, sell or give any permit issued for the neighborhood parking permit program without authorization of the City Council. Nor shall any person distribute or circulate any duplicate, reproduction or copy of any permit issued for the neighborhood parking permit program. Any violation of this subsection shall be a misdemeanor and any misuse or abuse of the permit may result in its confiscation.

C. The program to mitigate the intrusion of college-oriented or other long-term vehicular parking on streets in residential areas to assure that local residents and their guests have convenient parking on streets in proximity to their homes shall be referred to as the neighborhood parking permit program.

D. The City Council may, by resolution, establish additional areas, delete or modify existing areas and set forth qualifications, procedures, fees and other requirements pertinent to the neighborhood parking permit program.
185
6 E. The Chief of Police shall implement and administer the neighborhood parking permit program, including, but not limited to, ensuring appropriate signage and the issuance of parking permits. In addition, the Chief of Police shall report to the City Council from time to time, or when requested to do so by the Council, on the implementation of the program and recommend appropriate measures to improve the program.

10.30.070 Permit Parking Between the Hours of 10:00 P.M. and 6:00 A.M.

A. No person shall park or allow a motor vehicle to remain standing between the hours of 10:00 p.m. and 6:00 a.m. on those portions of public streets designated in subsection B of this section, unless a valid parking permit is affixed to the left rear area of the bumper or such other area of the vehicle as the City Council may authorize when signs have been posted giving notice thereof. A valid parking permit shall be required to park any motor vehicle on stated portions of any public street designated in subsection B of this section.

B. Any restricted parking areas established under this section shall be considered part of the neighborhood permit parking program established in Sections 10.30.010 and 10.30.020 for purposes of administration, and shall be subject to the provisions of subsections B and E of Section 10.30.060. Areas established under this section shall be designated in such a way as to avoid confusion with any area designated in Section 10.30.060.

C. The areas subject to permit parking restrictions from 10:00 p.m. to 6:00 a.m. shall be designated by resolution of the City Council and on file with the City Clerk.

SECTION 4:

Nothing herein shall be interpreted to terminate or dissolve any existing Permit Parking Area validly established under previous requirements of the Neighborhood Permit Parking Program. Any pending applications for the establishment of a new Permit Parking Area, including applications wherein petition have or will be circulated, shall adhere to the procedures contained in this newly adopted Ordinance.

SECTION 5:

If any section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof, irrespective of the fact that any one (or more) section, subdivision, paragraph, sentence, clause or phrase had been declared invalid or unconstitutional.

SECTION 6:

The City Clerk is hereby directed to certify the adoption of this Ordinance and cause the same to be published as required by law. This Ordinance shall take effect thirty (30) days from and after the date of its final passage.
186
7 ADOPTED this ____ day of ___________________, 2024.

Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Ordinance was introduced at the regular meeting of the City Council held on the 11th day of June, 2024, and thereafter at the regular meeting of said City Council duly held on the ___ day of ____________, 2024 was duly passed and adopted by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
187
Agenda Item
City Council
Item #: 3.11. 6/25/2024 File #: 24-0350
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize purchase of materials and supplies for water maintenance operations from various vendors.

2. SUMMARY
Request to authorize purchase orders in the amount of $150,000 with Armorcast, $250,000 with Waterline Technologies, $150,000 with C Wells Supply, $125,000 with Ferguson, $125,000 with S&J Supply, $125,000 with United Water Works, $150,000 with Yo Fire, $100,000 with Core & Main, $40,000 with Main Street, $40,000 with PTI Sand & Gravel, Inc., and $40,000 with West Coast Sand & Gravel for miscellaneous waterworks materials and supplies on an as needed basis upon approval of the Fiscal Year 2024-2025 budget.

3. RECOMMENDED ACTION
Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $1,295,000.

4. FISCAL IMPACT
The expense for these purchases is $1,295,000 and will be funded through Water (600):
600.8041.55451.00000 Transmission & Distribution Mains $775,000 600.8041.55460.00000 Services $125,000
600.8041.55480.00000 Fire Hydrants $ 90,000
600.8041.51540.00000 Maintenance of Water Meters $75,000 600.8011.53530.00000 Chemicals $215,000
600.8041.51520.00000 Maintenance of Water Mains $15,000 Total $1,295,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.11. 6/25/2024 File #: 24-0350
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

6. DISCUSSION AND BACKGROUND
The Public Works Department Water Division purchases many different types of materials and supplies such as copper tubing, brass fittings, hydrants, couplings, saddles, valves, meter boxes, lids, sand, gravel, base paving materials, liquid sodium hypochlorite, etc. for its daily maintenance operations. These items are needed for the successful repair, installation, and maintenance of the City’s water infrastructure. The Public Works Department Water Division uses the informal bid process to purchase the required materials by requesting all participating vendors to provide pricing for each individual item needed. There is no specific vendor that continually provides the lowest price for all items; therefore, the Water Division purchases materials from the vendors that offer the lowest price for that item.

The Public Works Water Division continuously purchases various materials and supplies from the vendors listed below. As the amount of purchases from each vendor is over the $30,000 per year per vendor limit, staff is requesting the City Council authorize the purchase orders on an as-needed basis, in the amounts shown in the table for Fiscal Year 2024-2025.

Vendor Amount
Armorcast $150,000
Waterline Technologies $250,000
C Wells Supply $150,000
Ferguson $125,000
United Water Works $125,000
Yo Fire $150,000
Core & Main $100,000
S&J Supply $125,000
PTI Sand & Gravel $40,000
West Coast Sand & Gravel $40,000
Main Street Materials $40,000
The Public Works Department Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.

7. ATTACHMENTS
· None
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.11. 6/25/2024 File #: 24-0350
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize purchase of materials and supplies for water maintenance operations from various vendors.

3. RECOMMENDED ACTION
Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $1,295,000.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.11. 6/25/2024 File #: 24-0350
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

7. ATTACHMENTS
· None
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.12. 6/25/2024 File #: 24-0376
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Susan Galvan, Assistant City Manager

1. SUBJECT
Authorize purchase of computer monitors from CPAC, Inc.

2. SUMMARY
This procurement of computer monitors will enable facial recognition as another credential security factor and provide citywide staff capability for web meetings.

3. RECOMMENDED ACTION

1. Approve the purchase of computer monitors from CPAC, Inc. for $209,943.43.

2. Authorize the appropriation of $210,000 from the City Infrastructure Bond (553) unreserved fund balance to:
553.1601.56033.20455 CIP Comp Equip-Multi-Factor Authenticate

4. FISCAL IMPACT
The expense for this purchase is $209,943.43 and will be funded through City Infrastructure Bond (553):
553.1601.56033.20455 CIP Comp Equip-Multi-Factor Authenticate Upon approval of this appropriation, the estimated City Infrastructure Bond fund balance on June 30, 2024 will be $61,150.

5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.

6. DISCUSSION AND BACKGROUND
Cyberattacks have evolved from simple viruses and basic malware to highly sophisticated methods in recent years. Windows Hello is a biometric authentication technology developed by Microsoft that enhances security by allowing users to authenticate using facial recognition eliminating the need for traditional passwords. Several hundred city employees are already using this technology and the purchase of these monitors will enable this technology citywide. This is a counter measure to increase the City’s cyber security posture. This purchase also provides citywide ability for staff to use web meeting tools (e.g. Teams, Zoom, etc.) with benefits of improved communication, cost savings City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.12. 6/25/2024 File #: 24-0376
(travel avoidance), enhanced collaboration, and productivity.

Orange Municipal Code Sections 3.08.290.A provides for procurements through cooperative purchasing provisions. CPAC, Inc. provided pricing through cooperative agreement OMNIA Contract R200803.

At the May 28, 2024, City Council meeting, the City Council asked if the monitors could be procured from a vendor within the City of Orange (Best Buy was specifically mentioned). Best Buy cannot fulfill a large quantity order from their local stores but did provide a quote from their business division based in Minnesota for $230,701.76. As an additional attempt to procure in Orange, on June 5, 2024, staff inquired of HP if they could provide a vendor within the City of Orange and on June 6, 2024, HP responded that there are no authorized HP vendors in the City of Orange and they provided a few of the nearest local vendors.

As an alternative to purchasing the proposed 859, staff inquired if the cost would change should the purchase be reduced to 430. CPAC committed to honoring the cost of the monitors at the reduced quantity for a total cost of $102,922.80. Unless otherwise directed by the City Council, staff is proposing to purchase the original amount of 859, utilizing funds from the City Infrastructure Bond (553) as this is an eligible expense. Furthermore, per City Council direction, as a means to preserve the General Fund, staff verified that there are no other pending purchases or capital projects that meet the eligibility requirements for use of the bond funds. Those that are eligible have already identified the bond fund as a funding source.

7. ATTACHMENTS
· CPAC, Inc. quote
· Best Buy quote
· HP Request
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.12. 6/25/2024 File #: 24-0376
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Susan Galvan, Assistant City Manager

1. SUBJECT
Authorize purchase of computer monitors from CPAC, Inc.

2. SUMMARY
This procurement of computer monitors will enable facial recognition as another credential security factor and provide citywide staff capability for web meetings.

3. RECOMMENDED ACTION

1. Approve the purchase of computer monitors from CPAC, Inc. for $209,943.43.

2. Authorize the appropriation of $210,000 from the City Infrastructure Bond (553) unreserved fund balance to:
553.1601.56033.20455 CIP Comp Equip-Multi-Factor Authenticate

5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.

6. DISCUSSION AND BACKGROUND
Cyberattacks have evolved from simple viruses and basic malware to highly sophisticated methods in recent years. Windows Hello is a biometric authentication technology developed by Microsoft that enhances security by allowing users to authenticate using facial recognition eliminating the need for traditional passwords. Several hundred city employees are already using this technology and the purchase of these monitors will enable this technology citywide. This is a counter measure to increase the City’s cyber security posture. This purchase also provides citywide ability for staff to use web meeting tools (e.g. Teams, Zoom, etc.) with benefits of improved communication, cost savings City of Orange Page 1 of 2 Printed on 6/20/2024
powered by Legistar™194
Item #: 3.12. 6/25/2024 File #: 24-0376
(travel avoidance), enhanced collaboration, and productivity.

Orange Municipal Code Sections 3.08.290.A provides for procurements through cooperative purchasing provisions. CPAC, Inc. provided pricing through cooperative agreement OMNIA Contract R200803.

7. ATTACHMENTS
· CPAC, Inc. quote
· Best Buy quote
· HP Request
City of Orange Page 2 of 2 Printed on 6/20/2024
powered by Legistar™195
Sales Quotation
SQ - 1172703 May-02-2024
1 1 7 2 7 0 3 Bill To

CITY OF ORANGE

STEVEN SCARDINA
300 E. CHAPMAN AVENUE
ORANGE CA 92866

UNITED STATES
Phone # (714)744-2283
Ship To

CITY OF ORANGE
WAREHOUSE CORP YARD MIS X2284 8AM-NOON
637 W STRUCK AVE
ORANGE CA 92867

UNITED STATES
Contact

CITY OF ORANGE

VALDEMAR CHAVEZ
300 E. CHAPMAN AVENUE
ORANGE CA 92866

UNITED STATES
Phone # (714)744-2280
Ship Date
24726 NET 30 DAYS
1172703
SQ PO
Printed : 5/2/2024 15:44:51

Page 1 of 1 ends

Account Terms Rep

TO BE DETERMINED
Ship Via

MIKE VERBURG
Reference
Due Date
L Item Code Description Ordered Shipped Price UOM Amount 1 CITY LCD REFRESH
OMNIA Contract R200803(All HP Hardware items covered
under contract)
2 23.8" HP E24MV G4 CONF FHD LCD 1920x1080 1080P
60 HZ-IPS
3 169L0AA#ABA 510 0 $249.00 EA $126,990.00
4 6N6E9AA#ABA 23.8IN HP E24D G4 FHD MNTR 349 0 $183.00 EA $63,867.00 5 CED05 CA RECYCLING FEE >15 IN TO <35 IN 859 0 $5.00 EA $4,295.00 6 NEW - FACTORY SEALED RETAIL PACKAGE
7 *** FREE GROUND FREIGHT ***
RETURN PRODUCTS: IN MOST CASES, ITEMS THAT

HAVE BEEN RECEIVED BY THE CUSTOMER AND

HAVE HAD THE FACTORY SEAL BROKEN ARE NOT
RETURNABLE TO CPAC. CUSTOMER IS ADVISED

THAT ANY RETURNS ACCEPTED BY CPAC ARE
SUBJECT TO A MINIMUM 20% RESTOCKING FEE
PLUS SHIPPING COST. IN SOME CASES ONCE A

CUSTOMER'S PO HAS BEEN RECEIVED BY CPAC IT

WILL BE NON-CANCELLABLE UNLESS THE

MANUFACTURER AGREES TO ACCEPT THE
CANCELLATION. FOR MORE DETAILS ON CPAC'S

RETURN POLICY, PLEASE CONSULT
WWW.CPACINC.COM, SUPPORT OPTION.
8 9
10 EMAIL: [email protected]
CHOOSE YOUR OWN PAYMENT OPTION WITH MONTHLY, QUARTERLY, OR YEARLY LEASE PAYMENTS (OAC).

Tax Details
AVALARA $14791.430
EXEMPT $0.000
Payment Details
NOTE: In the event a manufacturer changes the item price prior to shipping, the customer will be notified and can cancel or amend the order. No returns on Special Orders, Altered Items, Software, Custom-Builds, or Refurbished items, or Items noted as Non-Returnable. In most cases, new items with broken factory seal are not returnable. Approved returns subject to a min 20% re-stock fee + freight cost. For return policy details, please contact CPAC. All payments are due as stated on invoice. A late fee of 1.5% per month will be assessed on all past due balances. All cost of collection, including reasonable attorney's fees, shall be paid by buyer.

Name:_________________________________
Title: __________________________________
Signature:_______________________________
Date: _____________________ $209,943.43
$0.00
$0.00
$209,943.43
$4,295.00
$14,791.43
$190,857.00
Balance
Pay Discount
Paid
Total
Non Taxable
Tax
Taxable
196
Print
Quote Number: 244732961
510 HP - E24mv G4 FHD
Conferencing Monitor 23.8
LCD FHD - Black, Silver
Catalog Open Market
Item BB21837919
Manufacturer
169L0AA#ABA
Special Delivery
In Stock Shipping Address
Ship to my address
$279.99 $142,794.90
Subject to an Electronic Recycling Act Fee $5.00
$2,550.00
349 HP E24 G5 - E-Series - LED
monitor - Full HD (1080p) -

23.8"
Catalog Open Market
Item BB22088510
Manufacturer
6N6E9AA#ABA
Special Delivery
In Stock Shipping Address
Ship to my address
$189.99 $66,306.51
Subject to an Electronic Recycling Act Fee $5.00
$1,745.00
Product Total: $209,101.41
Special Delivery: $1,099.99
Electronic Recycling: $4,295.00
Tax: $16,205.36
QUOTE TOTAL: $230,701.76
CLOSE
Best Buy For Business is pleased to provide the quote you requested. We realize you have numerous options for procuring IT Products and appreciate that you contacted us. We will honor the prices on this quote through the expiration date identified above.

Sold To Connie Rodriguez

CITY OF ORANGE
300 E CHAPMAN AVE

ACCOUNTS PAYABLE
ORANGE, CA 92866
Phone 714-744-2252
Bill To Connie Rodriguez

CITY OF ORANGE
300 E CHAPMAN AVE
ORANGE, CA 92866
Phone 714-744-2252
Ship To Connie Rodriguez

CITY OF ORANGE
300 E CHAPMAN AVE
ORANGE, CA 92866
Phone 714-744-2252
Expiration Date
• 07/03/24
Shipping Method(s)
• (Instructions: )
Payment Type
• null null
197
Given the rapid change in technology and product availability, Best Buy For Business cannot guarantee all the items on this quote will be available for purchase in the future. In that case, we will work together to make changes or modifications to your quote or order.

Thank you for partnering with Best Buy For Business on this opportunity.

The terms and conditions ("Terms") set forth herein constitute the agreement of Best Buy to sell to Client, and Client to purchase from Best Buy, products ("Products") and any associated services ("Services") and are binding on all Best Buy Business™ clients ("Clients"). Client accepts these Terms by making a purchase from or placing an order with Best Buy Business or shopping on the Best Buy Business website www.bestbuy.com/BusinessTerms ("Site"). For clarification, references to "You," "Client" or "customer" means business customer. Except in those instances where Best Buy Business and a Client enter into a separate written contract for the purchase of Products and/or Services providing for separate terms of sale, these Terms will apply. THESE TERMS ARE LIMITED TO THOSE CONTAINED HEREIN. BEST BUY HEREBY REJECTS

AND WILL NOT OTHERWISE BE BOUND BY ANY ADDITIONAL OR DIFFERENT TERMS IN ANY FORM DELIVERED BY YOU TO BEST BUY, WHETHER ORAL, WRITTEN, ELECTRONIC OR IMPLIED. PURCHASE ORDERS ARE FOR ADMINISTRATIVE PURPOSES ONLY.

Best Buy Business offers products that may not be available at our retail stores. Product pricing, availability and offers may vary from our retail stores.

Terms and Conditions | Privacy Policy | Returns Policy | California Privacy Rights Best Buy Business
7601 Penn Avenue South • Richfield, MN 55423-3645
Phone: 612-292-0907 • Fax: 952-430-9011
Business Pro: Kayla Alcazar
E-mail: [email protected]
198
1 Steven Scardina
From: Valdemar Chavez
Sent: Thursday, June 6, 2024 9:33 AM
To: Steven Scardina
Cc: Michael Dering
Subject: HP Account Question for the City of Orange
FYI,
Best Regards,
Valdemar Chavez
IT Supervisor
300 E. Chapman Ave. Orange, CA 92866
Desk: (714) 744-2284
Email: [email protected]
From: Esquibel, Daniel <
Sent: Thursday, June 6, 2024 8:39 AM
To: Valdemar Chavez <[email protected]>
Subject: RE: HP Account Question for the City of Orange Hi Valdemar,
Looking into this, seems like we won’t have a vendor based out of City of Orange. We do have GST who is based in Cerritos, Netpros Technologies Inc based in Irvine, or Sehi Computer Products Inc based out of San Clemente.

Those three will be the closest Local Vendors to you and are amazing. Please let me know if you have any questions and if you’d like, I would be happy to introduce you to a representative.

Best Regards,
Daniel Esquibel
Account Manager
Southern California & Hawaii
HP Inc – US Public Sector Sales
Rio Rancho, NM 87144
You don't often get email from [email protected]. Learn why this is important 199
2 From: Valdemar Chavez <[email protected]>
Sent: Wednesday, June 5, 2024 4:23 PM
To: Esquibel, Daniel <
Subject: RE: HP Account Question for the City of Orange CAUTION: External Email
Hi Daniel,
We are hoping to place a order before the end of June.

Best Regards,
Valdemar Chavez
IT Supervisor
300 E. Chapman Ave. Orange, CA 92866
Desk: (714) 744-2284
Email: [email protected]
From: Esquibel, Daniel <
Sent: Wednesday, June 5, 2024 3:15 PM
To: Pirhonen, Kerry < >; Valdemar Chavez <[email protected]> Subject: RE: HP Account Question for the City of Orange Thank you for looping me in, Karry!
Hi Valdemar,
It is nice to be in contact with you. I am happy to help. I can look to see if we have any authorized HP Vendors within the City of Orange. I do know we have a few Local vendors in the surrounding area, but I can do some digging.

When are you looking to make this purchase by chance?
Best Regards,
Daniel Esquibel
You don't often get email from [email protected]. Learn why this is important 200
3 From: Pirhonen, Kerry <
Sent: Wednesday, June 5, 2024 3:14 PM
To: Valdemar Chavez <[email protected]>; Smietana, Ryan < >; Esquibel, Daniel <
Subject: RE: HP Account Question for the City of Orange Hi Valdemar,
I think Daniel is the HP Rep that can help you out here. @Esquibel, Daniel – please see below
Kerry Pirhonen
Account Manager CA, AZ, MO, KS
Americas Printing and Supplies Business
From: Valdemar Chavez <[email protected]>
Sent: Wednesday, June 5, 2024 2:08 PM
To: Pirhonen, Kerry <[email protected]>; Smietana, Ryan <[email protected]> Subject: RE: HP Account Question for the City of Orange CAUTION: External Email
Hi Kerry,
510 HP - E24mv G4 FHD
Conferencing Monitor 23.8
LCD FHD - Black, Silver
Catalog Open Market
Item BB21837919
Manufacturer
169L0AA#ABA
349 HP E24 G5 - E-Series - LED
201
4 monitor - Full HD (1080p) -

23.8"
Catalog Open Market
Item BB22088510
Manufacturer
6N6E9AA#ABA
Best Regards,
Valdemar Chavez
IT Supervisor
300 E. Chapman Ave. Orange, CA 92866
Desk: (714) 744-2284
Email: [email protected]
From: Pirhonen, Kerry <
Sent: Wednesday, June 5, 2024 1:48 PM
To: Valdemar Chavez <[email protected]>; Smietana, Ryan < Subject: RE: HP Account Question for the City of Orange Hi Valdemar,
Can you tell me which HP products you are looking for so I can find the appropriate HP rep for you? Kerry Pirhonen
Account Manager CA, AZ, MO, KS
Americas Printing and Supplies Business
.

From: Valdemar Chavez <[email protected]>
Sent: Wednesday, June 5, 2024 1:47 PM
To: Smietana, Ryan < >; Pirhonen, Kerry <
Subject: HP Account Question for the City of Orange
CAUTION: External Email
Hi Ryan,
I hope this message finds you well. The City Council has inquired about the availability of an authorized HP reseller within the City of Orange. Could you please confirm if we have such a vendor? Upon your confirmation, I would like to proceed with obtaining a quote for a potential purchase order on behalf of the City of Orange.

Thank you for your prompt attention to this matter.

Best Regards,
202
5 Valdemar Chavez
IT Supervisor
300 E. Chapman Ave. Orange, CA 92866
Desk: (714) 744-2284
Email: [email protected]
E-mail correspondence, along with any attachments, may be subject to the California Public Records Act; and as such may be subject to public disclosure unless otherwise exempt under the Act.

E-mail correspondence, along with any attachments, may be subject to the California Public Records Act; and as such may be subject to public disclosure unless otherwise exempt under the Act.

E-mail correspondence, along with any attachments, may be subject to the California Public Records Act; and as such may be subject to public disclosure unless otherwise exempt under the Act. 203
Agenda Item
City Council
Item #: 3.13. 6/25/2024 File #: 24-0381
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Authorize purchase of medical supplies from Life-Assist, Inc. under the National Purchasing Partners cooperative contract No. PS20180 with League of Oregon Cities for Fiscal Year 2024-2025.

2. SUMMARY
The Fire Department is seeking approval for a blanket purchase order with Life-Assist, Inc. in the amount of $318,500 for the purchase of medical supplies and medications for Fiscal Year 2024-2025.

3. RECOMMENDED ACTION
Approve the purchase of medical supplies and medications from Life-Assist, Inc. in an amount of $318,500 for Fiscal Year 2024-2025.

4. FISCAL IMPACT
The total expenditure for this purchase is $318,500 and will be funded through:

EMT Transport (125) Fire Paramedic Medical Supplies $235,000 General Fund (100) Fire Paramedic Medical Supplies $ 83,500

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
The Fire Department purchases medical supplies from several vendors including Life-Assist, Inc. In May 2020, Life-Assist, Inc. was awarded a National Purchasing Partners (NPPGov) contract with League of Oregon Cities valid from May 2020 through May 2026. As part of this contract, Life Assist has extended cooperative pricing to the City of Orange. This opportunity provides the most competitive pricing available for medical supplies and medications. Life Assist provides the greatest selection of medical products and superior customer service.

The Fire Department is recommending the City Council continue to approve the purchase of medical supplies and medications from Life-Assist. Approximately $400,000 is spent annually on medical supplies through four different vendors, of which Life-Assist has the largest share. Generally, medical supply costs are reimbursed through patient billings. Based on routine pricing comparisons performed by Fire Department personnel, Life Assist continues to offer the most competitive costs through their extended cooperative purchasing agreement opportunities. The cooperative purchasing City of Orange Page 1 of 2 Printed on 6/20/2024
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through their extended cooperative purchasing agreement opportunities. The cooperative purchasing provided through the NPPGov contract ensures lower prices throughout the contract period ending on May 29, 2026.

7. ATTACHMENTS
· Intergovernmental Cooperative Purchasing Agreement
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.13. 6/25/2024 File #: 24-0381
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

3. RECOMMENDED ACTION
Approve the purchase of medical supplies and medications from Life-Assist, Inc. in an amount of $318,500 for Fiscal Year 2024-2025.

4. FISCAL IMPACT
The total expenditure for this purchase is $318,500 and will be funded through:

EMT Transport (125) Fire Paramedic Medical Supplies $235,000 General Fund (100) Fire Paramedic Medical Supplies $ 83,500

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide staffing and resources to deliver services that ensure public safety.

The Fire Department is recommending the City Council continue to approve the purchase of medical supplies and medications from Life-Assist. Approximately $400,000 is spent annually on medical supplies through four different vendors, of which Life-Assist has the largest share. Generally, medical supply costs are reimbursed through patient billings. Based on routine pricing comparisons performed by Fire Department personnel, Life Assist continues to offer the most competitive costs through their extended cooperative purchasing agreement opportunities. The cooperative purchasing City of Orange Page 1 of 2 Printed on 6/20/2024
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through their extended cooperative purchasing agreement opportunities. The cooperative purchasing provided through the NPPGov contract ensures lower prices throughout the contract period ending on May 29, 2026.

7. ATTACHMENTS
· Intergovernmental Cooperative Purchasing Agreement
City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.14. 6/25/2024 File #: 24-0382
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Authorize purchase of Fire Department uniforms, wildland safety gear and accessories for LineGear Fire & Rescue Equipment under the General Service Administration Contract number GS-07F-9246S for Fiscal Year 2024-2025.

2. SUMMARY
The Fire Department is seeking approval for a blanket purchase order with LineGear Fire & Rescue Equipment in the amount of $167,000 for the purchase of uniform attire, wildland safety gear, and accessories for Fiscal Year 2024-2025 through a cooperative purchasing agreement.

3. RECOMMENDED ACTION
Approve the purchase of Fire Department uniforms, wildland safety gear, and accessories from LineGear Fire & Rescue Equipment in the amount of $167,000 for Fiscal Year 2024-2025.

4. FISCAL IMPACT
The total expenditure for this purchase is $167,000 and will be funded through:

General Fund (100) Safety Equipment and Uniforms $153,000 EMT Transport (125) Safety Equipment and Uniforms $ 14,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
The Fire Department purchases the majority of its daily-use safety gear and equipment from a select group of three vendors, Allstar Fire Equipment, LN Curtis & Sons, and LineGear Fire & Rescue Equipment (LineGear) based on each vendor’s product availability, manufacturing, distribution, and expertise.

These vendors are among the leaders in the fire supply industry, and in most cases, are the only authorized distributors for the equipment that Orange City Fire has selected to use on a routine basis.

Each of these vendors provide competitive pricing based on Cooperative Purchasing Agreements.

Firefighter safety gear and equipment is ordered based on operational needs and national safety standards. Equipment must adhere to safety and life expectancy standards, providing the highest City of Orange Page 1 of 2 Printed on 6/20/2024
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standards. Equipment must adhere to safety and life expectancy standards, providing the highest possible level of protection to Fire Department personnel. Safety equipment is often custom made to order based on individual sizing and department specifications. When safety equipment is exposed to hazardous chemicals or other fluids, it must be either properly decontaminated after use or potentially replaced. To maintain departmental specifications and safety standards, direct distribution vendors are necessary for Fire Department operations.

Fire Department employees are required to wear a uniform to be identified as a public safety authority in society and a source of assistance in an emergency, crisis, or other time of need. Fire Suppression and Fire Prevention personnel receive an annual uniform allowance to use at their discretion.

Orange City Fire reviews their uniform suppliers annually and assesses needs based on price, quality, and customer service. The department has determined the best vendor to meet all uniform criteria is LineGear. The company serves the needs of fire, rescue, and emergency medical transport professionals and has been in business for eighteen years. LineGear offers an extensive selection of products and brands, competitive pricing, convenient online ordering, and alteration services to meet the Department’s needs.

LineGear provides the current and approved specifications for Firefighter, Fire Prevention, and Ambulance Operator uniforms, in addition to wildland firefighting safety gear such as boots, helmets, gloves, brush jackets, pants, and web gear. As such it is the requested vendor for this purchase order.

7. ATTACHMENTS
· General Service Administration Contract number GS-07F-9246S City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.14. 6/25/2024 File #: 24-0382
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

4. FISCAL IMPACT
The total expenditure for this purchase is $167,000 and will be funded through:

General Fund (100) Safety Equipment and Uniforms $153,000 EMT Transport (125) Safety Equipment and Uniforms $ 14,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide staffing and resources to deliver services that ensure public safety.

Each of these vendors provide competitive pricing based on Cooperative Purchasing Agreements.

Firefighter safety gear and equipment is ordered based on operational needs and national safety standards. Equipment must adhere to safety and life expectancy standards, providing the highest City of Orange Page 1 of 2 Printed on 6/20/2024
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standards. Equipment must adhere to safety and life expectancy standards, providing the highest possible level of protection to Fire Department personnel. Safety equipment is often custom made to order based on individual sizing and department specifications. When safety equipment is exposed to hazardous chemicals or other fluids, it must be either properly decontaminated after use or potentially replaced. To maintain departmental specifications and safety standards, direct distribution vendors are necessary for Fire Department operations.

7. ATTACHMENTS
· General Service Administration Contract number GS-07F-9246S City of Orange Page 2 of 2 Printed on 6/20/2024
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www.LineGear.com | Worldwide Sales Management Corporation | PS-0074 updated 11/1/2023 |

GENERAL SERVICES ADMINISTRATION

FEDERAL SUPPLY SERVICE

AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICELIST

MULTIPLE AWARD SCHEDULE (MAS)
On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu-driven database system. The INTERNET address for GSA Advantage! is: GSAAdvantage.gov.

For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at fss.gsa.gov.

CONTRACT NUMBER: GS-07F-9246S
CONTRACT PERIOD: December 1, 2015 through November 30, 2025 CONTRACTOR: Worldwide Sales Management Corporation dba LineGear 23121 Antonio Pkwy, Suite 125
Rancho Santa Margarita, CA 92688-2662
Phone Number: 949.709.8808 or Toll-Free 1-800-466-7574
Fax Number: 949.709.8908
E-mail: [email protected]
Online Purchasing: www.LineGear.com
CONTRACT ADMIN: Tom Ramstead, President, Contract Sales tel: 949.709.8908
BUSINESS SIZE: Small Woman Owned Business
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1 COMPANY OVERVIEW
LineGear is a leading fire service distributor for many quality brand name manufacturers. We are experienced in providing service to the U.S. Federal Government through GSA. Our showroom and warehouse is located in Rancho Santa Margarita, Orange County, California. The company is a California corporation organized in June 1998.

Customer service is the highest priority for LineGear. Our people will always do their very best to satisfy your needs in a prompt and courteous manner. Our customer service toll-free phone line (800) 466-7574 is available to you if you wish to talk to us directly.

If you're looking to make a large departmental purchase, we can often offer volume discounts. Please contact us so that we can assist you or allow us to provide you with RFQ pricing. Telephone (800) 466-7574, Fax (949) 709-8908.

Thank you to all our Fire Service clients and guests for the valuable job that you do in protecting our families!
Mission Statement
LineGear Fire & Rescue Equipment exists to provide excellent quality gear to Fire, Rescue, and EMT professionals. LineGear is a company committed to providing our clients with excellent products and service through our sound business principles. We strive to save you time and money on all the latest new products by:

1. Making the purchasing process very easy and efficient.

2. Consistently providing the most competitive prices on all our products.

3. Providing the latest technology and newest products available for the industry.

TO OUR GOVERNMENT CONTRACT CUSTOMERS:

Not all our Buyer’s Guide items are under GSA or AFNAF contract. For government pricing information, please contact us @ 1-800- 466-7574 or e-mail us at [email protected] Thank you for your patronage, and never hesitate to contact us if we can be of service.

Sincerely,
Tom Ramstead
President
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2 CUSTOMER INFORMATION (Ordering Guidance)
1a. Special Item Numbers: Large Category – Miscellaneous Subcategory – SIN 339113PA Protective Apparel; SIN OLM Order-Level Materials
Large Category – Industrial Products and Services
Subcategory - Fire/Rescue/Safety/Environmental Protection Equipment SIN 326620 Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories
Large Category – Security and Protection
Subcategory – Protective Equipment SIN 332216 Law Enforcement, Firefighting and Rescue Tools, Equipment and Accessories 1b. Lowest Priced Item: SIN 339113PA, Model AB-LINER, Price: $17.73 1c. Hourly Rates: None

2. Maximum Order: ALL SINs $250,000 per SIN/per Order
This maximum order is a dollar amount at which it is suggested that the ordering agency request higher discounts from the contractor before issuing the order. The contractor may:
1) Offer a new lower price,
2) Offer the lowest price available under the contract, or 3) Decline the order within five (5) days.

In accordance with the Maximum Order provisions contained in the Schedule, a delivery order may be placed against the Schedule contract even though it exceeds the maximum order.

3. Minimum Order: $100

4. Geographic Coverage: CONUS – Domestic – 50 States, Washington D.C., Puerto Rico, U.S.

Territories and To A CONUS Port/Consolidation Point for Orders Received From Overseas Activities

5. Points of Production: Rancho Santa Margarita, CA

6. Statement on Net Price: Prices shown in pricelist are net (discounts already deducted).
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3 7. Quantity Discounts: None

8. Prompt Payment Terms: Net 30 days, 0%

9. Foreign Items: N/A
10a. Time of Delivery: 30 days ARO
10b. Expedited Delivery: 7 days ARO based upon stock availability. Customer pays for expedited costs.
10c. Overnight and Two-day Delivery: Consult with Contractor. 11d. Urgent Requirements: Consult with Contractor.

11. F.O.B Points: Destination and Origin (depends on manufacturer) 12a. Ordering Address: Same as Contractor’s Address
12b. Ordering procedures: For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA’s), and a sample BPA can be found at the GSA/FSS Schedule
homepage (fss.gsa.gov/schedules).

13. Payment Address: LineGear Fire & Rescue Equipment
Post Office Box 80970
Rancho Santa Margarita, CA 92688

14. Warranty Provision: Standard Commercial Warranty

15. Export Packing Charges: None

16. Terms and conditions of
Government rental, maintenance,
and repair: None

17. Terms and conditions of
Installation None
18a. Terms and conditions of repair parts
indicating date of parts price lists and
any discounts from list prices None
18b. Terms and conditions for any other
services None

19. List of service and distribution points None
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4 20. List of participating dealers: None

21. Preventive Maintenance: None
22a. Environmental Attributes: None
22b. Section 508 Compliance: None

23. UEI: Z5B6BAJ7H837

24. SAM Registration: Registration valid and current.
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Agenda Item
City Council
Item #: 3.15. 6/25/2024 File #: 24-0383
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Authorize the purchase of safety gear and associated equipment from L.N. Curtis & Sons under Sourcewell Cooperative Agreement numbers 020124-LNC and 010424-LNC for Fiscal Year 2024- 2025.

2. SUMMARY
The Fire Department is seeking approval for a blanket purchase order with L.N. Curtis & Sons in the amount of $40,000 for the purpose of replacing expired safety gear and equipment for Fiscal Year 2024-2025 through a cooperative purchasing agreement.

3. RECOMMENDED ACTION
Approve the purchase of fire suppression safety gear and equipment with L.N. Curtis & Sons in the amount of $40,000 for Fiscal Year 2024-2025.

4. FISCAL IMPACT
The total expenditure for this purchase is $40,000 and will be funded through the General Fund (100):
100.3021.53940.00000 Safety Equipment

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide and maintain infrastructure necessary to ensure the safety of the public.

6. DISCUSSION AND BACKGROUND
The Fire Department purchases the majority of its daily-use safety gear and equipment from a select group of three vendors, Allstar, L.N. Curtis & Sons, and LineGear based on each vendor’s product availability, manufacturing, distribution, and expertise.

Each of these vendors provide competitive pricing based on Cooperative Purchasing Agreements.

Firefighter safety gear and equipment is ordered based on operational needs and national safety standards. Equipment must adhere to safety and life expectancy standards, providing the highest possible level of protection to Fire Department personnel. Safety equipment is often custom made to order based on individual sizing and department specifications. When safety equipment is exposed to City of Orange Page 1 of 2 Printed on 6/20/2024
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order based on individual sizing and department specifications. When safety equipment is exposed to hazardous chemicals or other fluids, it must be either properly decontaminated after use or potentially replaced. To maintain departmental specifications and safety standards, direct distribution vendors are necessary for Fire Department operations.

L.N. Curtis & Sons provides the current and approved specifications for firefighting gloves, flash hoods, wildland brush jackets, hose, and rope rescue equipment. As such it is the requested vendor for this purchase order.

7. ATTACHMENTS
· 2024 Sourcewell Cooperative Purchasing Agreement No. 020124-LNC · 2024 Sourcewell Cooperatives Purchasing Agreement No. 010424-LNC City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.15. 6/25/2024 File #: 24-0383
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Authorize the purchase of safety gear and associated equipment from L.N. Curtis & Sons under Sourcewell Cooperative Agreement numbers 020124-LNC and 010424-LNC for Fiscal Year 2024- 2025.

3. RECOMMENDED ACTION
Approve the purchase of fire suppression safety gear and equipment with L.N. Curtis & Sons in the amount of $40,000 for Fiscal Year 2024-2025.

4. FISCAL IMPACT
The total expenditure for this purchase is $40,000 and will be funded through the General Fund (100):
100.3021.53940.00000 Safety Equipment

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide and maintain infrastructure necessary to ensure the safety of the public.

Each of these vendors provide competitive pricing based on Cooperative Purchasing Agreements.

Firefighter safety gear and equipment is ordered based on operational needs and national safety standards. Equipment must adhere to safety and life expectancy standards, providing the highest possible level of protection to Fire Department personnel. Safety equipment is often custom made to order based on individual sizing and department specifications. When safety equipment is exposed to City of Orange Page 1 of 2 Printed on 6/20/2024
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order based on individual sizing and department specifications. When safety equipment is exposed to hazardous chemicals or other fluids, it must be either properly decontaminated after use or potentially replaced. To maintain departmental specifications and safety standards, direct distribution vendors are necessary for Fire Department operations.

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and L.N. Curtis & Sons, 185 Lennon Lane, Suite 110, Walnut Creek, CA 94598 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires April 4, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;

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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized

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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted

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price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.

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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with

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the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

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Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and

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records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell L.N. Curtis & Sons
By: __________________________ By: __________________________ Jeremy Schwartz Angela Mackey
Title: Chief Procurement Officer Title: Director of Customer Service Fire/Rescue
Date: ________________________ Date: ________________________

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Bid Number: RFP 020124 Vendor Name: L.N. Curtis & sons

265
010424-LNC
Rev. 3/2022 1
Solicitation Number: RFP #010424

Sourcewell issued a public solicitation for Firefighting Personal Protective Equipment with Related Equipment Cleaning from which Supplier was awarded a contract.

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires March 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

2. EQUIPMENT, PRODUCTS, OR SERVICES

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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

267
010424-LNC
Rev. 3/2022 3
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;

268
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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

269
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Rev. 3/2022 5
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

270
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

271
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price to offset the Administrative Fee.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

272
010424-LNC
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

11. INDEMNITY AND HOLD HARMLESS

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

273
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Rev. 3/2022 9
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

274
010424-LNC
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17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

275
010424-LNC
Rev. 3/2022 11
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

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Rev. 3/2022 12
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

277
010424-LNC
Rev. 3/2022 13
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

278
010424-LNC
Rev. 3/2022 14
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

279
010424-LNC
Rev. 3/2022 15
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

280
010424-LNC
Rev. 3/2022 16
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and

281
010424-LNC
Rev. 3/2022 17
records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

282
010424-LNC
Rev. 3/2022 18
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

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Agenda Item
City Council
Item #: 3.16. 6/25/2024 File #: 24-0384
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Authorize purchase of turnout safety gear and associated fire safety equipment from Allstar Fire Equipment under the Sourcewell cooperative purchasing agreement number 010424-LIO for Fiscal Year 2024-2025.

2. SUMMARY
The Fire Department is seeking approval for a blanket purchase order with Allstar Fire Equipment in the amount of $149,000 for the purchase of fire suppression turnout safety gear and equipment for Fiscal Year 2024-2025 through a cooperative purchasing agreement.

3. RECOMMENDED ACTION
Approve the purchase of fire suppression turnout safety gear and equipment from Allstar Fire Equipment in the amount of $149,000 for Fiscal Year 2024-2025.

4. FISCAL IMPACT
The total expenditure for this purchase is $149,000 and will be funded through:

Fire Facility Fees (560) Safety Equipment and Uniforms $95,000 General Fund (100) Safety Equipment and Uniforms $50,000 EMT Transport (125) Safety Equipment and Uniforms $ 4,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b. Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
The Fire Department purchases the majority of its daily-use safety gear and equipment from a select group of three vendors, Allstar Fire Equipment (Allstar), LN Curtis & Sons, and LineGear Fire & Rescue Equipment based on each vendor’s product availability, manufacturing, distribution, and expertise.

Each of these vendors provides competitive pricing based on cooperative purchasing agreements.

Firefighter safety gear and equipment is ordered based on operational needs and national safety City of Orange Page 1 of 2 Printed on 6/20/2024
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Item #: 3.16. 6/25/2024 File #: 24-0384
Firefighter safety gear and equipment is ordered based on operational needs and national safety standards. Equipment must adhere to safety and life expectancy standards, providing the highest possible level of protection to Fire Department personnel. Safety equipment is often custom made to order based on individual sizing and department specifications. When safety equipment is exposed to hazardous chemicals or other fluids, it must be either properly decontaminated after use or potentially replaced. To maintain departmental specifications and safety standards, direct distribution vendors are necessary for Fire Department operations.

Fire Department employees are required to wear turnout safety gear while conducting operations in atmospheres that are immediately dangerous to life and health. The Fire Department must purchase turnout safety gear and equipment from a select group of vendors due to product availability, manufacturing, distribution, and expertise. Allstar provides the current and approved specifications for firefighter turnouts, helmets, self-contained breathing apparatus (SCBA) parts, firefighting gloves, wildland brush jackets, and wildland firefighting boots. Allstar is the Lion Group, Inc. factory authorized vendor for turnouts in the Southern California Region, as well as the only direct distributor for Scott Health and Safety, which manufactures the Fire Department’s current SCBA. Current replacement parts for SCBA are ordered directly through Allstar which is also the only direct distributor for Phenix Helmets, the Fire Department’s current structure fire helmet specification, and Elkhart Brass who manufacturers firefighting nozzles and hose couplings.

7. ATTACHMENTS
· 2024 Sourcewell Cooperative Agreement Contract 010424-LIO City of Orange Page 2 of 2 Printed on 6/20/2024
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Agenda Item
City Council
Item #: 3.16. 6/25/2024 File #: 24-0384
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

Orange City CouncilJune 25, 2024

Orange City Council
June 25, 2024