CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 FAX: (714) 744-7251
CITY PARKS AND FACILITIES PRIVATE SECURITY PATROL
REQUEST FOR PROPOSALS (RFP) NO. 23-24.21
PROPOSALS DUE: December 14, 2023
TIME: 2:00 PM
The documents contained in this Request for Proposals document are considered to be the invitation and not the full final representation of the documents needed to submit a successful response to the proposal described herein.
Interested proposers should subscribe to receive proposal updates and notifications via the City’s website at:
https://public.govdelivery.com/accounts/CACITYORANGE/subscriber/new as well as emailing [email protected] to be added to the contact list for this specific proposal list in order to receive emailed updates of any revised/additional information and addenda.
It is the responsibility of the interested proposer to request being added to the proposal list and to check the website frequently to look for any additional updates.
Project Name: City Parks and Facilities Private Security Patrol Location Address: Various City Parks and Facilities
Contact Name: Robert Ambriz, Jr., Parks and Facilities Manager E-Mail Address: [email protected]
Phone Number: 714-744-7283
DESCRIPTION:
The City of Orange, a Municipal Corporation, is requesting proposals from qualified contractors to provide security services at City of Orange parks and facilities (Attachments 1-6).
TIMELINE (APPROXIMATE):
1. Pre-Proposal Zoom meeting: November 28, 2023 at 10:00AM
2. Deadline for questions: November 30, 2023 at 2:00PM
3. Proposals due: December 14, 2023 at 2:00PM
4. Presentation to City Council: March 12, 2024
5. Notice to Proceed: TBD
PROPOSAL SUBMISSION AND QUESTIONS:
Provide response to the above RFP on attached Proposal Sheet and return all pages of the RFP (including the scope and specification sections) and references.
Please email any questions you may have to Robert Ambriz, Jr., Parks & Facilities Manager at [email protected] and [email protected] on or before Thursday, November 30 by 2:00 PM.
Please respond to the Request for Proposal by returning all pages for the RFP, addenda (if applicable), and references. Please provide three copies of your proposal at time of submission. Please note that three copies of the Proposal Cost Sheet should be submitted in a separate sealed envelope . All pages in the RFP shall be submitted in an enclosed, sealed envelope, showing the proposal number. in the upper left corner, and addressed to the City of Orange. Proposals must be signed by an individual (or individuals) authorized to execute legal documents on behalf of the applicant. Faxed or e-mailed proposals are not acceptable and will not be considered. Proposals received after the December 14, 2023 deadline will not be considered.
Proposals must be received by December 14, 2023 no later than 2:00 PM at the City of Orange City Clerk’s Office (300 E. Chapman Ave., Orange, CA 92866). Responses may be sent via U.S.
Mail or delivered personally to the above address.
PROPOSAL PACKETS MUST BE LABELLED APPROPRIATELY:
RFP 23-24.21 – CITY PARKS AND FACILITIES PRIVATE SECURITY PATROL Attn: City of Orange, City Clerk’s Office
The City reserves the right to reject any and all Proposals and any item or items therein, and to waive any non-conformity of Proposals with this Request for Proposals , whether of a technical or substantive nature, as the interest of the City may require.
GENERAL PROVISIONS:
1. A pre-proposal zoom meeting has been scheduled for November 28, 2023, at 10:00AM.
To join the zoom meeting please use the link below;
• Zoom Link: https://us06web.zoom.us/j/85084425072?pwd=LFlDq2Xb7qXMtSoZRyadycHDnaaasy.1 • Meeting ID: 850 8442 5072
• Passcode: 750611
2. Contractor shall, at all times, carry valid insurance, which meets all City of Orange insurance requirements as outlined in Attachment No. 1.
3. All work shall conform to the specifications contained in the RFP and any subsequent agreements.
4. CONTRACTOR’S COMMITMENT OF AVAILABILTY OF SERVICE: The individual signature on the proposal must be authorized to sign for and obligate the contractor for the proposed services. Once a proposal is opened, a Contractor is otherwise expected to maintain an availability of service as set forth in its proposa l for Park Security Services as outlined in this RFP.
5. SPECIFICATIONS AND CONTRACTUAL: Nothing contained in this RFP shall create any contractual relationship between the Contractor and the City. The City accepts no financial responsibility for costs incurred by any Contractor regarding this RFP.
6. COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY REGULATIONS : The City of Orange is an equal opportunity contractor. Qualified companies owned by women, minorities and disabled persons are encouraged to apply.
7. NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENT : All responses to this RFP accepted by the City shall become the exclusive property of the City. Upon opening, all proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements o f each proposal which are identified by the Contractor as business or trade secrets and plainly marked as "trade secret", "confidential" or "proprietary". Each element of a proposal, which a Contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e., regarding entire pages, documents, or other non -specific designations) shall not be sufficient and shall not bind the City in any way w hatsoever. If disclosure is required under the California Public Records Act or otherwise by law (despite the proposer's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.
8. ORAL STATEMENTS: The City of Orange is not responsible for oral statements made by any of their employees or agents concerning this RFP. If a proposer req uires specific information, it must request that it be supplied in writing by the City of Orange.
9. All vehicles used by the contractor are to be identified with door signs (approx. 20” x 16”, magnetic sign okay) or equivalent with the company name and phone number. These need to be visible from both sides of said vehicle.
10. Uniforms: All of contractor’s employees shall wear appropriate uniforms at all times while on duty. Uniforms must have the contractor’s name.
11. Background/Security: All personnel engaged in performance of this work shall be employees of the contractor a nd as such sh all be warranted to possess su fficient experience and security records to perform this work.
SCOPE OF SERVICES:
• The Scopes of Services described in Attachments No. 2-6 of this RFP generally includes the assignment of Patrol Guards according to a pre-determined schedule, seven nights a week, including holidays. Schedules may vary at the discretion of the City Representative. The attached scopes of service are split between two City departments, Community Services and Public Works.
• Patrol areas will include multiple locations throughout City of Orange parks and facilities and will include checking and securing doors and windows, enforcing park hours and other park regulations, logging all incidents and contact with park patrons, and calling the Orange Police Department as needed for assistance in gaining compliance. See Attachment s for a more detailed description of the Scope of Services.
• Contractors are advised to make themselves familiar with City of Orange parks and facilities prior to submitting a proposal. Attachments No. 4 and 6 are a listing of the City of Orange parks and facilities, which may potentially be included under this contract. There will be no job walk of the sites.
QUALIFICATIONS OF PROPOSERS:
Contractor shall have at least 5 years of municipal park security services experience serving a park system with no less than 15 parks and facilities.
Each proposer must satisfy the City of its ability to perform the services required, as set forth in the Scope of Work as described within this RFP . All proposers must demonstrate and document a history of timely and satisfactory performance of similar work in a manner which addresses the stated evaluation criteria. Each proposer shall be entirely responsible for the accuracy of the information supplied concerning references.
It should be noted, however, that the contract will be awarded to the proposer deemed most qualified based upon the selection criteria, provided that such a proposer successfully meets all of the other criteria identified in this RFP. The City reserves the right to reject any and all proposals and any item or items therein, and to waive any non -conformity of proposals with this RFP, whether of a technical or substantive nature, as the interest of the City may require.
SIGNATURES ON PROPOSAL; PROOF OF AUTHORITY
a) If the proposal is submitted by a corporation, it must be signed on behalf of the corporation by the following combination of corporate officers: (i) the Chairman of the Board, the President or any Vice President, on the one hand, AND (ii) the Secretary, an Assistant Secretary, the Chief Financial Officer or an Assistant Treasurer, on the other hand. If the proposal is submitted by a corporation under the signature of only one corporate officer or representative or with a different combination of the foregoing corporate officers, it must be accompanied by the original of a Secretary’s Certificate, to which is attached a corporate resolution duly authorizing the named individual to execute the agreement on behalf of the corporation.
b) If the proposal is submitted by a sole proprietorship, the owner's signature is acceptable.
c) If the proposal is submitted by a partnership, the signature of the managing general partner or the general partner(s) authorized to bind the partnership to such transactions must appear on the proposal.
d) If the proposal is submitted by a limited liability company and such company operates through officers, it must be signed by at least two duly elected or appointed officers, as follows: the chairman of the board, the president or any vice president, AND any secretary, assistant secretary, the chief financial officers or any assistant treasurer.
e) If the proposal is submitted by a limited liability company that operates through a manager or managers, it must be signed by at least two such managers or by one manager if the limited liability company operates with the existence of only one manager.
f) Proposals may be rejected if the proper documentation is not provided.
g) All proposals must be signed.
AWARD OF CONTRACT
The award of contract, if awarded, will be to the most qualified proposal that complies with all requirements of this RFP. The award of contract, if made, shall be made within ninety (90) days after the opening of the proposals.
Prior to the award of any work hereunder and before any work can commence, the City and the successful proposer will enter into a written contract substantially in the form (a sample contract is
available on the City of Orange website or upon request) with such changes therein as the City’s Attorney may deem necessary and appropriate. Proposers responding to this RFP are strongly advised to review all of the terms and conditions of the sample contract and will be held to comply with all such terms and conditions.
TERM OF CONTRACT:
The initial term of the contract to be awarded pursuant to this solicitation for proposals will be four (4) years, commencing July 1, 2024, and expiring on June 30, 2028 (the “Expiration Date”).
SPECIAL INSTRUCTIONS:
The Successful firm is to include within this request for proposal the following:
1. A cover letter that conforms to the following:
a. Signed by a person authorized to bind the firm contractually b. Provides the name, title address, and telephone number of the individual to whom correspondence and other contacts should be directed during the firm’s selection process.
c. Provides the name, title, address, and telephone number of the individual who is authorized to contractually bind the firm.
2. Firm Information:
a. Legal name of firm and type of organization.
b. All professional license numbers.
c. Firm location(s) and phone number(s).
d. Date firm established.
e. Number of employees.
3. The Contractor shall provide with this RF P a minimum of three (3) references of commensurate/equal work with cities and/or municipalities. References shall represent/include:
• Work completed within the last five (5) years.
• A description and location of said work.
• An approximate cost of said work.
• A contact person and phone number to verify work.
4. The Contractor is to provide a list of their company’s observed holidays.
5. The City reserves the right to reject any contractor who they feel does not meet a qualifying work experience or satisfying references.
6. The City reserves the right to reject at any time any or all proposals, or parts thereof, and to waive any variances, technicalities and informalities which do not impair the quality, or performance of the project.
SELECTION CRITERIA:
Evaluation of the proposals shall be based on a competitive selection process. Fiscal responsibility is a priority for the City. However, the evaluation of proposals will not be limited to price alone. The City will select the proposer deemed most qualifie d based on demonstrated competence, experience, references, and value for services to be performed. The City also reserves the privilege of interviewing the top candidates.
The successful proposal will demonstrate experience in providing security services as described within this RFP. While the experience and resources of the successful contractor are important, it is critical that the manager proposed for overall authority of the service agreement have extensive relevant experience and capability. The contractor’s service manager will work effectively with City staff and complete assigned tasks within budget and within the service schedule.
The following criteria shall be used in selecting the contractor ultimately chosen for this project:
A. Contractor experience, including but not limited to licensing, insurance, qualifications and capacity of the contractor’s employees, key personnel and the ability to provide the necessary equipment needed to provide the work as described within this RFP.
B. Demonstrated record of success by the contractor on similar work previously performed for the City and/or other municipalities or enterprises. Past p erformance with other municipalities/enterprises will be taken into consideration when evaluating the proposal.
C. Contractor’s responsiveness to the overall request for information within this RFP.
Based on the information submitted, the selection committee will make a final choice; the successful contractor will execute an agreement with the City of Orange for the completion of this work. An interview may be required with the top scoring contractors . The City of Orange reserves the right to negotiate cost of work within the Request for Proposal.
The City reserves the right to revise this RFP prior to the date the proposals are due. Revisions to the RFP will be sent to all known participants. The City reserves the right to procure or contract for work. All proposals submitted in response to this RFP become the property of the City and are public record. The City reserves the right to delay or cancel, in part or in its entirety, this RFP including, but not limited to: selection schedule, submittal date, and submittal requirements. All known participants shall be notified of any cancellation or revisions prior to the submittal date. The City also reserves the right to request additional information and clarifications regarding any proposals received.
Proposer must satisfy the City of its ability to perform the services required as stated herein. All proposers must demonstrate and document a history of timely and satisfactory performance of similar services in a manner, which addresses the stated evalu ation criteria. Proposer shall be entirely responsible for the accuracy of the information provided concerning references.
RFP 23-24.21 City Parks and Facilities Private Security Patrol
PROPOSAL COST
SHEET
Date: ___________
Proposal Submitted by:
Company Name: _
Address: _
Phone Number:
E-mail Address:
Contact Name:
Signature of Responsible Officer or Employee Print Name
COST PROPOSAL: Hourly rates shall include all profit, overhead, and related costs of service.
Year 1 Year 2 Year 3 Year 4
Community Services Department – Parks and Facilities
Hourly Rate per Guard (Day
Shift)
Hourly Rate Per Guard (Night
Shift)
Hourly Rate per Guard
(Holidays- Day Shift)
Hourly Rate per Guard
(Holidays- Night Shift)
Annual Cost for 2 Guards 6
hrs. per night 365 days per
year
Annual Cost for 1 Guard at
the HRC During Operating
Hours (See Attachment 3)
List Day Shift Hours (From: _______________ to ________________) List Night Shift Hours (From: _______________ to ________________)
Public Works Department – Old Town West Metrolink Parking Structure Option 1 – 4 hours (1 guard)
Option 2 – 6 hours (1 guard)
Option 3 – 8 hours (1 guard)
List Day Shift Hours (From: _______________ to ________________) List Night Shift Hours (From: _______________ to ________________)
NAME AND TITLE OF AUTHORIZED SIGNATORY
Name___________________________________________________________________ Title____________________________________________________________________ Signature ____________________________________________________ Date__________________________________________
LIST OF SUBCONTRACTS
A. The undersigned intends to s ubcontract a por tion of this project to the following subcontracts (Note: Refer to Section 2.3 of the Standard Specifications and Section 4100 through 4113 of the California Contract Code for SUBCONTRACT DISCLOSURE REQUIREMENTS.
NAME OF SUBCONTRACTOR LICENSE PROPOSAL ITEM NUMBER(s)
PERCENT OF CHECK IF DESCRIBE WORK WHEN $ AMOUNT
AND ADDRESS NO. PROPOSAL
ITEM
SUBBED
SPECIALITY LESS THAN 100% OF
WORK
IS SUBBED
BASED ON
PROPOSAL
AMOUNT
$
B. The undersigned DOES NOT INTEND to subcontract any portion of this project.
NOTE: The proposer shall check Box A or B as applicable. If the proposer does not check either box, it will be deemed that he has checked Box B.
Signature of the Proposer
PUBLIC CONTRACT CODE
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has convicted
, has not been
within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, explain the circumstances in the following space.
Public Contract Code 10232 Statement
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Non-collusion Affidavit
(Title 23 United States Code Section 112 and
Public Contract Code Section
7106)
To the CITY OF ORANGE – DEPARTMENT OF COMMUNITY
SERVICES
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bi d, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indir ectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, c ompany association, o rganization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non-collusion Affidavit is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Non- collusion Affidavit.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS,
PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any
Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgement rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Certification.
The undersigned bidder hereby represents as follows:
That no Councilman, officer, agent, or employee of the City of Orange, is personally interested, directly or indirectly, in the Contract, or the compensation to be paid hereunder:
That this bid is made without connection with any person, firm or corporation making a bid for the same work, and is in all respects fair, and without collusion or fraud.
By my signature on this bid I certify, under penalty of perjury under the laws of the State of California, that the foregoing questionnaire and statements of Public Contract Code Sections 10162, 10232 and 10285.1 are true and correct and that the bidder has complied with the requirements of Section 8103 of the Fair Employment and Housing Commission Regulations (Chapter 5, Title 2 of the California Administrative Code). By my signature on this bid I further certify, under penalty of perjury under the laws of the State of California and the United States of America, that the Noncollusion Affidavit required by Title 23 United States Code, Section 112 and Public Contract Code Section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.
Date:
Signature and Title of Bidder
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, also names of President, Secretary, Treasurer and Manager thereof).
NAME OF BIDDER
BUSINESS P.O. BOX
CITY, STATE, ZIP
BUSINESS STREET ADDRESS
(Please include even if P.O. Box is used)
CITY, STATE, ZIP
PLACE OF BUSINESS (Include City & State)
PLACE OF RESIDENCE (Include City & State)
Telephone No. ( ) Fax No. ( )
Licensed in accordance with an Act providing for the registration of Contractors.
LICENSE NUMBER
LICENSE CLASS
Attachment 1:
City Parks and Facilities Private Security Patrol
Sample Liability Insurance
Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01).
2. Insurance Services Office Form Number CA 00 01 covering Automobile Liability, code 1 (any auto).
3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and pr operty damage. If
Commercial General Liability i nsurance or
other form with a general aggregate limit
is used, either the ge neral aggregate li mit
shall apply separately to this
project/location or the ge neral aggregate
limit shall be twice the required occurrence
limit.
2. Automobile Liability:
$1,000,000
per accident for bodily injury and property
damage.
3. Workers’ Compensation:
As required by the State of California.
4. Employer’s Liability:
$1,000,000
per accident for bodily injury or disease.
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, it officers, officials and employees; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, agents and employees are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. General Liability coverage shall be provided in the form of an Additional Insured Endorsement (Insurance Services Office, Inc. Form CG 20 10 11 85 or such other form as may be acceptable to the City) to the Contractor’s insurance policy, or as a separate owner’s policy.
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials and employees. Any insurance or self- insurance maintained by the City, its officers, officials and employees shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice has been provided to the City
The Contractor shall furnish the City with original certificates of insurance and endorsements effecting coverage required by this clause. The endorsements should be on forms acceptable to City. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to do so shall not operate as a waiver of these insurance requirements. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by th ese specifications at any time.
All insurance procured and maintained by the Contractor shall be issued by insurers admitted to conduct the pertinent line of insurance business in the State of California and having a rating of Grade A or better and Class VII or better by the latest edition of Best's Key Rating Guide.
Contractor shall immediately notify the City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by the City. In such a case, the City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
Contractor hereby agrees to waive subrogation, which any insurer of the Contractor may acquire from the Contractor by virtue of the payment of any loss. The Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
The Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
ATTACHMENT 2
City of Orange Community Services Department
Parks and Facilities Security Patrol
AND
City of Orange Public Works Department
for Security Patrol at the Old Towne West Metrolink Parking Structure Scope of Work
Both the Community Services Department and the Public Works Department require the following Scope of Work:
1) All personnel engaged in performance of this work shall be employees of the contractor and as such shall be warranted to possess sufficient experience and security records to perform this work at public facilities. Contractor is responsible for conducting sufficient background checks before commencing work under this agreement, to ensure no employees performing work in the City of Orange on behalf of the contractor, are listed on the National Sex Offender Public Registry (NSOPR). Contractor shall monitor em ployee security records to ensure no existing or new employees performing work under this agreement are added to the NSOPR or convicted of any crimes that would disqualify them from adhering to conduct conducive to public safety.
2) Contractor may be asked to provide additional patrol guards on an as-needed basis to provide security at City facilities during public use, including activities and events which include the serving and consumption of alcohol. In instances where alcohol is served, the contractor will ensure a minimum of two guards per shift (example: Senior Center facility rentals).
3) The City reserves the right to adjust service times and quantity of assigned patrol guards on holidays or any days otherwise specifically requested.
4) The City reserves the right to change the location of the patrol to other City Parks and facilities in the future if patrols are warranted in those locations.
5) Assigned patrol guards will be clearly visible to park patrons at all times while on foot patrol.
6) Assigned patrol guards shall arrive fully uniformed in approved uniform provided by contractor, prior to arriving on site. Uniforms must have the contractor’s name. A photo ID Badge is to be worn at all times.
7) Assigned patrol guards will not be armed.
8) Patrol guards shall be able to communicate clearly in English.
9) Assigned patrol guards shall act as "ambassadors" for the City, educating patrons on current park rules and regulations and requesting compliance.
10) Patrol guards shall monitor parks and facilities use for compliance with all posted rules and ordinances, asking patrons to comply. In the event there continues to be a lack of compliance,
patrol guards shall contact the Orange Police Department (OPD) to address situations that they cannot handle, or to gain compliance.
11) In particular, patrol guards are expected to check that restrooms are locked and vacant and patrol continually to deter vandalism, theft, illegal activities, noise ordinance violations, parking violations, non-approved use of the park, break-ins to the site facilities, and loitering in the park after the park is closed.
12) Patrol guards shall not have the ability to issue citations on behalf of the City.
13) Assigned patrol guards will provide an electronic log to the City on a daily basis (Attachment 4), outlining type of encounter (including number of patrons , if applicable ), description of encounter, location of encounter, abandoned vehicles, abandoned property, notable occurrences, and any contact with OPD. Photos must also be provided if needed for accurate documentation.
14) Assigned patrol guards shall immediately report any health and safety issues to the designated City representative via e-mail, by 8:00 a.m. the following morning. For emergency situations, patrol guards should immediately contact OPD dispatch. For non -emergency maintenance issues, the patrol guards will contact the Park s & Facilities Manager or designee.
15) For emergency contact and tracking purposes, all patrol guards assigned by contractor shall be reachable by City staff via cell phone or radio at any point in time during a patrol shift.
Contractor shall provide such equipment at its sole expense and responsibility.
16) Contractor must provide the City with a 24-hour point of contact to resolve scheduling issues or no-shows.
17) Supervision of on-site patrol guards must be provided by contractor’s management staff on a weekly basis through sporadic checks of patrol guard staff during assigned shifts.
Management to report to City representative when these checks have occurred, any issues identified, and any resolution implemented, as necessary.
18) Contractor shall work continuously with the City representative to improve or modify the schedules, service model, and reporting protocols as needed.
19) Contractor shall notify the City 24 hours in advance if patrol guards are unavailable to cover scheduled shifts.
20) Contractor shall be available to attend monthly meetings with City staff.
21) City reserves the right to request for any guard to be removed from the City of Orange park security schedule.
22) All vehicles used by the patrol guards and supervisors employed by the contractor are to be identified with door signs (approx. 20” x 16”, magnetic sign is acceptable) or equivalent with the company name and phone number. These need to be visible from both sides of said vehicle.
Attachment 3
City of Orange Community Services Department
Parks and Facilities Private Security Patrol
Specific Scope of Work
1) On a nightly basis (from 10 p.m. to 5 a.m.) , contractor will assign two patrol guards per shift (each with their own route) to provide security services at the designated City of Orange (City) parks or facilities, per the approved schedule. The patrols will be seven nights per week , 365/days of the year. Schedules will be submitted by contractor to the City on a monthly basis, no later than five working days before the start of the following month.
2)
Monday through Friday, from 9 am to 3 pm and Saturday 9 am to 1 pm, the contractor will assign one patrol guard per shift to the HUB Resource Center (HRC) located at 517 W. Struck Ave., Orange, CA 92867. The Contractor may work with City staff and/or the operator at the HRC to determine an approved schedule. Schedules will be submitte d to the City and to the HRC on a monthly basis, no later than five working days before the start of the following month. HRC staff may request certain guards at any time.
Attachment 4
Orange Park System Inventory
Park Location
Developed
Acres
Undeveloped Open
Space Acres
Total
Acres Park/Facility Hrs.
1 Belmont Park 4536 E. Via Escola Ave. 2.10 2.10 5:00AM - 11:00PM 2 Cerro Villa Park 5850 Crest de Ville 26.60 26.60 N/A 3 Eisenhower Park 2864 N. Tustin Ave. 19.77 19.77 5:00AM - 11:00PM 4 El Camino Real Park 400 N. Main St. 19.75 19.75 5:00AM - 11:00PM 5 El Modena Park 555 S. Hewes St. 8.38 8.38 5:00AM - 11:00PM 6 El Modena Basin 4343 E. Jordan Ave. 11.81 11.81 Dawn to Dusk 7 Fred Barrera Park 8380 East Serrano Ave. 3.18 3.18 5:00AM - 11:00PM 8 Grijalva Park at Santiago
Creek 368 N. Prospect Ave. A 14.63 14.63 5:00AM - 11:00PM Grijalva Sports Center 368 N. Prospect Ave. B 17.58 10.00 27.58 5:00AM - 11:00PM 9 Handy Park 2143 E. Oakmont Ave. 7.59 7.59 5:00AM - 11:00PM 10 Hart Park 701 S. Glassell St. 35.29 20.87 56.16 5:00AM - 11:00PM 11 Killefer Park 615 N. Lemon St. 6.19 6.19 Dawn to Dusk 12 La Veta Park 3705 E. La Veta Ave. 3.04 3.04 5:00AM - 11:00PM 13 McPherson Athletic Facility 333 S. Prospect Ave. 11.75 11.75 3:30PM - Dusk when school is in session.
7:00AM to Dusk when not in session
14 Olive Park 2841 N. Glassell St. 7.38 7.38 5:00AM - 11:00PM 15 Pitcher Park 204 S. Cambridge Ave. 0.52 0.52 5:00AM - 10:00PM 16 Plaza Park
Plaza Circle at Glassell
St. and Chapman Ave. 0.58 0.58 5:00AM - 11:00PM
17 Santiago Hills Park
8040 E. White Oak
Ridge 9.28 9.28 5:00AM - 11:00PM
18 Serrano Park 2349 Apache Creek Dr. 4.33 4.33 5:00AM - 11:00PM 19 Shaffer Park 1930 N. Shaffer St. 8.62 8.62 5:00AM - 11:00PM 20 Steve Ambriz Memorial Park 610 Riverbend Parkway 10.49 10.49 5:00AM - 11:00PM 21 Veterans Memorial at Depot
Park 100 N. Atchinson St. 1.59 1.59 5:00AM - 11:00PM
22 Yorba Park 190 S. Yorba Street 12.86 12.86 7:00AM - Dusk TOTALS 216.71 57.47 274.18
Other
1 Orange Senior Center 170 S. Olive St. N/A N/A Various 2 The HUB Resource Center 517 W. Struck Ave. N/A N/A M-F 9 am – 3 pm; Sat 9 am – 1 pm 3 Old Town West Metrolink
Parking Structure 130 N. Lemon St. N/A N/A Monday-Sunday – 4am to midnight Trails
1 Santiago Creek Bike Trail
SR 22 to Cannon St.
Staging Area 6 mi. 3 acres right-of way Dawn to Dusk
Attachment 5
Sample Report Log
City Parks and Facilities Private Security Patrol
City of Orange Parks Security Log
Officer Name:
Date:
Park
Location
Date Time Name of Patrol
Guard
Type of Encounter Description of
Encounter
Number of
Patrons
Was OPD
contacted?
Was
compliance
achieved?
Photos
Hart Park 9-1-
2023
11:15
p.m.
John Doe Patron in Vehicle Couple sitting in car
near Glassell bridge
2 No Yes Image
El Camino
Real Park
9-1-
2023
12:28
a.m.
Jane Smith Patron in Park Group of patrons near
handball courts
4 No Yes Image
Eisenhower
Park
9-1-
2023
1:09
a.m.
Jim Doe Abandoned
Property
Cart full of personal
belongings was found at
the large picnic table
area.
n/a n/a n/a Image
ATTACHMENT 6
City of Orange Public Works Department
for Private Security Patrol at the Old Towne West Metrolink Parking Structure Specific Scope of Work
1) The City typically requests one designated guard to provide security services at the City’s designated Old Towne West Metrolink Parking Structure (Parking Structure, located at 130 N. Lemon St., Orange), seven nights per week (including holidays) during parking structure closure hours. Parking Structure closes to the public from 12:00 a.m. to 4:00 a.m. on a daily basis.
o Patrol hours option 1: 4 hours
o Patrol hours option 2: 6 hours
o Patrol hours option 3: 8 hours
City reserves the right to adjust each option during the duration of the contract to meet the needs of the parking structure.
CITY OF ORANGE
COMMUNITY SERVICES DEPARTMENT www.cityoforange.org PHONE: (714) 744-7274 • FAX: (714) 744-7251 COMMUNITY SERVICES DEPARTMENT • 230 E. CHAPMAN AVENUE • ORANGE, CA 92866
ADDENDUM No. 1
FOR
Request for Proposal (RFP)
Bid No. 23-24.21
CITY PARKS AND FACILITIES
PRIVATE SECURITY PATROL
DECEMBER 5, 2023
This addendum serves as written notice of the following corrections, clarifications, additions and/or deletions to any a nd all copies of the Request for Bid (Bid No. 22-23.23).
Questions
1. How many patrol vehicles are required?
Two. One for each patrol guard. Per Attachment 3 in the RFP, on a nightly basis (from 10 p.m. to 5 a.m.), contractor will assign two patrol guards per shift (each with their own route) to provide security services at the designated City of Orange parks or facilities.
2. Is there a specific model type preference for the company vehicle? No. The specific type of vehicle is not outlined in the RFP, but all vehicles used to provide security services must adhere to the guidelines in Attachment 2 of RFP.
3. Will the city grant parking access for the patrol cars to be stationed while they are not in operating hours?
No. Parking access for patrol cars during non-operating hours will not be provided by the City.
4. Can you further elaborate the service needs that will be required for the Old Towne West Metrolink, we note 3 different options? What determines the options the City will go based on? What were the service needs for this location for the most part for fiscal year 2022 to get an idea of the total hours approximately used at this site based on the Option selection?
The scope of services is listed in the request for proposal and they are the same for the 3 different options. The security needs and available budget will determine the option. The 2022 services were between 4 and 6 hours per day.
5. Who is your current contractor and for how long have they been on contract ? Lyons Security Service, Inc. They have been on contract with the City since Ju ly 1, 2020.
6. What are the current Billing rates?
$26.39 Hourly; $39.58 Holidays Hourly
7. What was the total annual cost for last year’s services? $299,345.51
8. Electronic log to be provided to the city will be required, we note the format example presented, however can you confirm if we are able to use our Report format as long as we provide the details requested?
The electronic log format presented in the RFP was just an example. The City is open to the selected vendor providing their own formatted electronic log so long as it is legible and easy for City staff to read. If awarded contract, vendor may supply the City with alternative electronic log format for consideration.
9. Attachment 3 Scope of Work: For the HRC assigned guard, is vehicle required for this site?
No, a company vehicle is not required. Assigned guard at HRC is stationed at that one location the whole shift.
10. Attachment 6 Scope of work: For the Old Towne Parking Structure assigned guard, will vehicle be required for this site?
Yes.
11. Can you provide an example of the current route used for the Orange Parks aligned with the attachment 4 system inventory?
Current contractor created 12 different security patrol routes based upon City needs.
Selected routes are assigned to patrol guards on a nightly basis. Examples of current routes are not available.
12. Is there a current service provided at the Orange Senior Center? No.
13. In the proposal Cost sheet: Will the hourly guard rate include vehicle cost? Yes. Per the Proposal Cost Sheet included in the RFP, hourly rates shall include all profit, overhead, and related costs of service.
14. Do patrol guards require special equipment to provide security service? No.
Respectfully Submitted,
Ashlie Valencia
City of Orange
Administrative Assistant
[email protected]
714-744-5598
RFP 23-24.21 City Parks and Facilities Private Security Patrol
PROPOSAL COST
SHEET
Date: _12-11-2023
Proposal Submitted by: Lyons Security Service, Inc.
Address: 505 S. Villa Real Drive Anaheim, CA 92807
Phone Number: (949) 298-6859
E-mail Address: [email protected]
Contact Name: Craig Friesen
Signature of Responsible Officer or Employee Print Name COST PROPOSAL: Hourly rates shall include all profit, overhead, and related costs of service.
Year 1 Year 2 Year 3 Year 4
Community Services Department – Parks and Facilities
Hourly Rate per Guard (Day
Shift)
Hourly Rate Per Guard (Night
Shift)
Hourly Rate per Guard
(Holidays- Day Shift)
Hourly Rate per Guard
(Holidays- Night Shi
ft)
Annual Cost for 2 Guards 6
hrs. per night 365 days per
year
List Day Shift Hours (From: _______________ to ________________) List Night Shift Hours (From: _______________ to ________________) Public Works Department – Old Town West Metrolink Parking Structure Option 1 – 4 hours (1 guard)
Option 2 – 6 hours (1 guard)
Option 3 – 8 hours (1 guard)
$31.77
$140,678.04
$47.66
$47.66
Craig Friesen
$31.77
$32.56
$48.84
$48.84
$32.56
$33.37
$34.20
$33.37
$34.20
$50.05
$50.05
$51.30
$51.30
$144,194.99
$147,799.86
$151,494.85
9:00 A.M.
4:00 P.M.
11:00 P.M.
5:00 A.M.
$31.77
$31.77
$31.77
$32.56
$32.56
$32.56
$33.37
$34.20
$33.37
$34.20
$33.37
$34.20
List Day Shift Hours (From: _______________ to ________________) List Night Shift Hours (From: _______________ to ________________)
NAME AND TITLE OF AUTHORIZED SIGNATORY
Name: Craig Friesen
Title: Chief Operations Officer
Signature: ____________________________________________________ Date: December 11, 2023
11:00 P.M.
5:00 A.M.
9:00 A.M.
4:00 P.M.
Exhibit B
Lyons Security Services, Inc. Compensation Schedule
Parks - Community Services
Year 1 $154,745.84
Year 2 $158,614.49
Year 3 $162,579.85
Year 4 $166,644.34
SUBTOTAL: $642,584.51
Old Town Metrolink Parking Structure - Public Works
Year 1 $92,768.40
Year 2 $95,075.20
Year 3 $97,440.40
Year 4 $99,864.00
SUBTOTAL: $385,148.00
TOTAL COMPENSATION: $1,027,732.51