COUNCIL LATE AGENDA ITEMS
Council Meeting
July 23, 2024
Printed on recycled paper
CITY OF ORANGE
Finance Department
Memo – Hot File
To: Honorable Mayor and Members of the City Council
From: Trang Nguyen, Finance Director
Through: Tom Kisela, City Manager
Date: July 22, 2024
Re: Agenda Item 9.2 Fiscal Year 2024-25 Proposed Budget Amendment No. 1
It was brought to my attention of three issues for item 9.2 Fiscal Year 2024 -25 Proposed Budget Amendment No. 1.
1. The fund balance table on page 3 of the staff report was distorted when converted to PDF in iLegistar.
2. The two part-time Code Enforcement Officers that were approved by the City Council back in March were inadvertently left out on the Full -time Equivalent (FTE) table for Community Development Department.
3. And the Environmental Com pliance Officer should be under Public Works Department, not Community Development Department.
There are no material changes to the staff report . However, the updated FTE for Community Development should be 3 7.5, Public Works should be 131, and the total FTE for the City should be 712.939, not including elected officials.
Please accept my sincere apologies for the oversight.
Fiscal Year 2025 1-time Recurring Total
Proposed Revenues (1st budget study session) $0 $144,006,541 $144,006,541 Additional Revenues 0 1,201,000 1,201,000
Transfers In (CR&R) 3,000,000 0 3,000,000
Total Adopted Revenues 3,000,000 145,207,541 148,207,541 Proposed Expenditures (1st budget study session) 0 161,236,003 161,236,003 Changes from 1st budget study session -960,000 0 -961,030 Budget Reductions (6/25 budget adoption) 0 -4,074,242 -4,074,242 Proposed Reductions (7/23) -1,423,306 -1,423,306
Transfers Out 0 0 0
Total Revised Expenditures -960,000 155,738,455 154,777,425 Revised Operating Surplus/(Deficit) $3,960,000 -$10,530,914 -$6,569,884 FY 25 Budget
STAFFING CHANGES
POSITIONS DEPARTMENT FUND COMMENTS
STAFFING CHANGES
Associate Planner Community
Development
100 To Planning Manager
Senior Civil Engineer Community
Development
100 To Senior Plan Check Engineer
Senior Administrative Analyst Community
Development
100,310 To Housing Manager
Finance Assistant
Administrative Assistant
Community Services 100 To Administrative Analyst I
Transportation Analyst Public Works 100 To Associate Civil Engineer Senior Finance Clerk Finance 100 To Accountant
Financial Analyst Finance 100 To Senior Administrative
Analyst
(2) Finance Coordinator Finance 100 To Finance Supervisor Finance Clerk Finance 100 To 0.5 FTE Senior Finance
Clerk
Library Clerk (19 hours)
Library Page (19 hours)
Library 100 To two 20 hours Library Clerk
Legal Assistant City Attorney 100 To Senior Legal Assistant Deputy City Manager City Manager 100 To Economic Development Manager
ADD
0.75 Office Assistant Fire 100 To 1.00 Office Assistant
REALLOCATE FIXED COST DISTRIBUTION
(2) Homeless Outreach
Specialist
Police 100 Change funding from CDBG to
General Fund
(2) Police Officer Police 100 Change activity from Patrol to Police Administration
Emergency Manager Fire 100 Change activity from City
Manager to Fire Administration
Senior Civil Engineer Public Works 100 Change activity from Transportation Planning to
Engineering
Principal Civil Engineer Public Works 100 Change activity from Transportation Planning to
Engineering
Economic Development
Manager
City Manager 100 Change activity from
Administration & Project
Development to City Manager
Senior Assistant to the City
Manager
City Manager 100 Change activity from
Administration & Project
Development to City Manager
(2) Senior Finance Clerk Finance 100 Change fixed cost from 100% General Fund to 50/50 between
General Fund and Water
(2) Senior Finance Clerk Finance 600 Change fixed cost from 100% Water to 50/50 between
General Fund and Water
(2) Finance Clerk Finance 600 Change fixed cost from 100% Water to 50/50 between
General Fund and Water
Attachment B - FY25 Position Changes and FTEs
FY 25 Budget
Department & Position FY23-24 FY24-25
City Attorney
City Attorney 1.000 1.000
Human Resources Analyst II 1.000 1.000
Legal Assistant 1.000 -
Risk Management 1.000 1.000
Senior Assistant City Attorney 3.000 3.000
Senior Legal Assistant 1.000 2.000
City Attorney Total 8.000 8.000
City Clerk
Administrative Assistant 2.500 2.500
City Clerk 1.000 1.000
City Clerk Services Director 1.000 1.000
Deputy City Clerk 1.000 1.000
Executive Assistant 1.000 1.000
Records Manager 1.000 -
Records Coordinator - -
City Clerk Total 7.500 6.500
City Council
Council Member 6.000 6.000
Mayor 1.000 1.000
City Council Total 7.000 7.000
City Manager
Assistant City Manager 1.000 1.000
City Manager 1.000 1.000
Deputy City Manager 1.000 -
Economic Development Manager - 1.000
Digital Marketing Coordinator 1.000 1.000
Emergency Manager 1.000 -
Executive Assistant 1.000 1.000
Public Affairs & Information Manager 1.000 1.000 Senior Assistant to the City Manager 1.000 1.000 Sr Executive Assistant to the City Manager 1.000 1.000 City Manager Total 9.000 8.000
City Treasurer
City Treasurer 1.000 1.000
City Treasurer Total 1.000 1.000
Community Development
Administrative Assistant 2.000 2.000
Assistant Community Development Director 1.000 1.000 Assistant Planner 2.000 1.000
Associate Planner 3.000 2.000
Building Inspector Supervisor 1.000 1.000
Chief Building Official 1.000 1.000
Code Compliance Manager 1.000 1.000
Code Compliance Officer 5.000 5.000
Part-time Code Compliance Officer - 1.500 FY 25 Budget
Department & Position FY23-24 FY24-25
Combination Building Inspector 3.000 3.000
Community Development Director 1.000 1.000
Executive Assistant 1.000 1.000
Historic Preservation Planner 1.000 -
Housing Manager - 1.000
Information Technology Project Manager 1.000 1.000 Permit Supervisor 1.000 1.000
Permit Technician 3.000 3.000
Plan Check Engineer 2.000 2.000
Planning Aide 1.000 1.000
Planning Manager - 1.000
Principal Planner 1.000 1.000
Senior Administrative Analyst 1.000 -
Senior Code Compliance Officer 1.000 1.000
Senior Combination Building Inspector 1.000 1.000 Senior Permit Technician 2.000 1.000
Senior Plan Check Engineer - 1.000
Senior Planner 2.000 2.000
Community Development Total 38.000 37.500
Community Services FY24 FY25
Administrative Analyst I - 1.000
Administrative Assistant 1.000 -
Administrative Manager 1.000 1.000
Administrative Specialist 2.000 2.000
Assistant Community Services Director 1.000 1.000 Assistant Recreation Services Coordinator 3.500 3.500 Community Services Director 1.000 1.000
Executive Assistant 1.000 1.000
Finance Assistant 1.000 -
Parks & Facilities Manager 1.000 1.000
Parks Maintenance Leadworker 4.000 3.000
Parks Maintenance Supervisor 2.000 2.000
Parks Maintenance Worker I 4.500 4.500
Parks Maintenance Worker II 4.000 4.000
Recreation Services Coordinator 5.000 4.000
Recreation Services Manager 1.000 1.000
Recreation Services Supervisor 3.000 3.000
Senior Landscape Coordinator 1.000 1.000
Skilled Maintenance Leadworker 1.000 1.000
Skilled Maintenance Worker - Parks 2.000 2.000 Part-Time/Non-Benefitted 23.950 19.750
Community Services Total 63.950 56.750
Finance
Accountant 1.000 2.000
Accounting Manager 1.000 1.000
FY 25 Budget
Department & Position FY23-24 FY24-25
Assistant Finance Director 1.000 1.000
Budget Manager 1.000 1.000
Executive Assistant 1.000 1.000
Finance Clerk 3.000 2.000
Finance Coordinator 2.000 -
Finance Director 1.000 1.000
Finance Manager 1.000 1.000
Finance Supervisor - 1.000
Financial Analyst 2.000 1.000
Lead Finance Clerk 2.000 2.000
Payroll Manager 1.000 1.000
Payroll Specialist 1.000 1.000
Purchasing Officer 1.000 1.000
Senior Accountant 1.000 1.000
Senior Administrative Analyst - 1.000
Senior Buyer 1.000 1.000
Senior Finance Clerk 8.000 7.500
Senior Payroll Specialist 1.000 1.000
Stock Clerk 1.750 1.750
Warehouse/Inventory Specialist 1.000 1.000
Finance Total 32.750 31.250
Fire Department
Administrative Analyst I 1.000 1.000
Administrative Specialist 2.000 2.000
Ambulance Operator 12.000 12.000
Emergency Manager - 1.000
Executive Assistant to the Chief 1.000 1.000
Finance Assistant 1.000 1.000
Fire Battalion Chief 5.000 5.000
Fire Captain 30.000 30.000
Fire Chief 1.000 1.000
Fire Engineer 27.000 27.000
Fire Inspector/Investigator 1.000 1.000
Fire Safety Specialist - Misc. 3.000 3.000
Firefighter 51.000 49.000
Hazardous Materials Specialist 2.000 2.000
Office Assistant 0.750 1.000
Plan Examiner 2.000 2.000
Sr Emergency Medical Services Manager 1.000 1.000 Part-Time/Non-Benefitted 1.039 1.039
Fire Department Total 141.789 141.039
Human Resources
Administrative Specialist 1.000 1.000
Assistant Human Resources Director 1.000 1.000 Executive Assistant 1.000 1.000
FY 25 Budget
Department & Position FY23-24 FY24-25
Human Resources Analyst II 2.000 2.000
Human Resources Director 1.000 1.000
Human Resources Technician 2.000 2.000
Senior Human Resources Analyst 2.000 2.000
Human Resources Total 10.000 10.000
Information Technology
Information Technology Manager 1.000 1.000
Information Technology Project Manager 1.000 1.000 Information Technology Specialist 3.000 3.000 Information Technology Supervisor 1.000 1.000 Network/Security Analyst 1.000 1.000
Systems Analyst 1.000 1.000
Information Technology Total 8.000 8.000
Library
Assistant Library Services Director 1.000 1.000 Executive Assistant 1.000 1.000
Librarian I 3.000 3.000
Librarian II 3.000 3.000
Librarian III 3.000 3.000
Library Assistant 3.000 3.000
Library Clerk 3.500 4.500
Library Literacy Coordinator 0.500 0.500
Library Manager II 1.000 1.000
Library Page 1.500 1.500
Library Services Director 1.000 -
Library Support Services Assistant 2.000 2.000 Library Technology & Support Svcs. Mgr. 1.000 1.000 Library Technology Specialist 1.000 1.000
Library Volunteer Coordinator 1.000 1.000
Senior Library Clerk 2.000 2.000
Senior Library Manager 2.000 2.000
Part-Time/Non-Benefitted 10.450 3.400
Library Total 40.950 33.900
Police Department
Civilian Investigative Officer 4.000 4.000
Court Liason Officer 1.000 1.000
Crime Prevention Specialist 3.000 3.000
Executive Assistant to the Chief 1.000 1.000
Forensic Services Supervisor 1.000 1.000
Homeless Outreach Specialist 2.000 2.000
Maintenance Worker 1.000 1.000
Parking Control Officer II 6.000 6.000
Police Administrative Assistant 3.000 3.000
Police Armorer 1.000 1.000
Police Captain 3.000 3.000
FY 25 Budget
Department & Position FY23-24 FY24-25
Police Chief 1.000 1.000
Police Clerk 1.000 1.000
Police Communications Manager 1.000 1.000
Police Dispatch Shift Supervisor 3.000 3.000
Police Dispatcher 16.000 16.000
Police Jailer 2.000 2.000
Police Lieutenant 8.000 8.000
Police Officer 136.000 131.000
Police Records Clerk 11.000 11.000
Police Records Manager 1.000 -
Police Records Shift Supervisor 3.000 3.000
Police Sergeant 22.000 22.000
Police Services Officer 7.000 7.000
Police Subpoena/Warrants Specialist 1.000 1.000 Police Training Coordinator 1.000 1.000
Property Officer 2.000 2.000
School Crossing Guard Supervisor 0.500 -
Senior Administrative Analyst 2.000 2.000
Senior Police Clerk 4.000 4.000
Part-Time/Non-Benefitted 19.289 -
Police Department Total 267.789 242.000
Public Works
Administrative Assistant 4.000 3.000
Administrative Specialist 2.000 2.000
Administrative Manager - 1.000
Assistant Engineer 4.000 4.000
Assistant Field Services Manager 2.000 2.000
Assistant Public Works Director 1.000 1.000
Assistant Water Manager 2.000 2.000
Associate Civil Engineer 8.000 8.000
Chemical Sprayer 1.000 1.000
Environmental Compliance Specialist 1.000 1.000 Construction Inspection Supervisor 1.000 1.000 Construction Inspector II 3.000 3.000
Deputy Public Works Director 1.000 1.000
Environmental Compliance Specialist 2.000 2.000 Environmental Program Manager 1.000 1.000
Equipment Maintenance Leadworker 1.000 1.000
Equipment Maintenance Supervisor 1.000 1.000
Equipment Mechanic II 5.000 5.000
Equipment Operator 5.000 5.000
Facilities Maintenance Supervisor 1.000 1.000 Finance Clerk 1.000 1.000
GIS Analyst 1.000 1.000
Landscape Coordinator 1.000 1.000
FY 25 Budget
Department & Position FY23-24 FY24-25
Lead Custodian 1.000 1.000
Mgr. Trans. Services/City Traffic Engineer 1.000 1.000 Principal Civil Engineer 3.000 3.000
Public Works Administrator - 1.000
Public Works Administrative Manager 1.000 -
Public Works Director 1.000 1.000
Public Works Maintenance Leadworker 6.000 6.000 Public Works Maintenance Supervisor 4.000 4.000 Public Works Maintenance Worker II 15.000 15.000 Real Property Agent 1.000 -
Senior Administrative Analyst 1.000 1.000
Senior Civil Engineer 3.000 2.000
Senior Finance Clerk 2.000 2.000
Senior GIS Analyst 1.000 1.000
Senior Traffic Signal Technician 1.000 1.000
Senior Water Meter Service Worker 1.000 1.000 Senior Water Quality Inspector 2.000 2.000
Skilled Maintenance Worker - Facilities 2.000 2.000 Skilled Maintenance Worker - Public Works 3.000 3.000 Skilled Maintenance Worker - Water 4.000 4.000 Traffic Operations Superintendent 1.000 1.000 Traffic Signal Technician II 2.000 2.000
Transportation Analyst 2.000 -
Tree Services Coordinator 1.000 1.000
Water Maintenance Leadworker 6.000 6.000
Water Maintenance Supervisor 6.000 6.000
Water Maintenance Worker II 5.000 5.000
Water Manager 1.000 1.000
Water Meter Service Worker II 3.000 3.000
Water Plant Operator II 5.000 5.000
Water Yard Storekeeper 1.000 1.000
Public Works Total 135.000 131.000
Full-time Employees - Safety 388.000 382.000
Full-time Employees - Miscellaneous 314.000 302.000 Part-time Employees - All 59.728 28.939
Total FTEs 761.728 712.939
Elected Official 9.000 9.000
Grand Total 770.728 721.939