Agenda packet — Orange City Council, September 24, 2024

Tom Kisela
City Manager
Mike Vigliotta
City Attorney
Pamela Coleman
City Clerk

DAN SLATER
Mayor

ARIANNA BARRIOS
Mayor pro tem, District 1

JON DUMITRU
Councilmember, District 2

KATHY TAVOULARIS
Councilmember, District 3

DENIS BILODEAU
Councilmember, District 4

ANA GUTIERREZ
Councilmember, District 5

JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
September 24, 2024
5:00 PM Closed Session
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.

Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www .cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.

Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U -verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.

Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council ’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off -agenda items unless authorized by law .

Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
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1 City Council Agenda September 24, 2024
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www .cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.

In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.

Please contact the City Clerk’s Office at (714) 744-5500 with any questions.

ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.

REMINDER: Please silence all electronic devices while City Council is in session.

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2 City Council Agenda September 24, 2024
5:00 PM CLOSED SESSION

1. CALL TO ORDER

1.1 ROLL CALL

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.

3. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a) & (d)(1) - One case Name of Case: Ayoleone Amani Bufkin and Leslie Howard v. City of Orange et al.

Orange County Superior Court Case No. 30-2024-01406584

4. CLOSED SESSION REPORT

5. ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session in the Council Chamber.

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6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER

1.1 INVOCATION
Pastor Danny Kurimay, Bridge Community Church

1.2 PLEDGE OF ALLEGIANCE
Councilmember Denis Bilodeau

1.3 ROLL CALL

1.4 ANNOUNCEMENTS

1.5 REPORT ON CLOSED SESSION ACTIONS

2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.

3.1. Waive reading in full of all ordinances on the Agenda.

Approve.

Recommended Action:

Staff ReportAttachments:

3.2. Approval of minutes of the City of Orange City Council Regular Meeting held on August 27, 2024.

Approve minutes as presented.

Recommended Action:

Staff Report
August 27, 2024, Regular Meeting minutes
Attachments:

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4 City Council Agenda September 24, 2024

3.3. Agreement with Matrix Consulting Group, LTD for the preparation of a citywide Cost Allocation Plan and User Fee Study.

Approve the agreement with Matrix Consulting Group, LTD in the amount of $ 58,500 for the preparation of a citywide Cost Allocation Plan and User Fee Study; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Professional Services Agreement with Matrix Consulting Group, Ltd Attachments:

3.4. Agreement with Hinderliter, De Llamas and Associates for Sales and Use Tax Audit and Information Services.

Approve the agreement with Hinderliter, De Llamas and Associates for Sale and Use Tax Audit and Information Services; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Agreement with Hinderliter, De Llamas and Associates
Attachments:

3.5. Agreement with SoCal SCADA Solutions LLC for designing the Programmable Logics Controller (PLC) and implementing Supervisory Control and Data Acquisition (SCADA) system integration for Well 28.

Approve the agreement with SoCal SCADA Solutions LLC in the amount of $ 40,980 representing the original proposed fee plus a 10% contingency of $ 4,098 for Well 28 PLC’s design and SCADA system integration services; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Agreement with SoCal SCADA Solutions LLC
Attachments:

3.6. Resolution establishing a crossing guard program and agreement with All City Management Services, Inc. for Crossing Guard Services. Resolution No. 11579.

1. Adopt Resolution No. 11579. A Resolution of the City Council of the City of Orange establishing a policy on the provision of crossing guard services.

2. Approve the agreement with All City Management Services, Inc. in the total amount of $415,768, representing the cost of crossing guard services of $377,971, plus a 10% contingency of $37,797; and authorize the Mayor and City Clerk to execute on behalf of the City.

3. Authorize the one -time appropriation of $162,768 from the Traffic Safety Fund (350) unreserved fund balance to:
350.4041.51670.00000 Contractual Services
Recommended Action:

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Staff Report
Resolution No. 11579
Agreement with ACMS
Attachments:

3.7. Notice of Completion and Acceptance for Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 Project; Bid No. 22-23.27 (SP-4228).

1. Accept Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.8. Notice of Completion and Acceptance for the facility repairs, maintenance, and abatement at City Hall ’s Public Works and Community Development Building (SP-4286).

1. Accept facility repairs, maintenance, and abatement (Sourcewell EZIQC Contract No CA-R8-GB01-123021-HCC SP-4286) as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

Recommended Action:

Staff Report
Notice of Completion
Attachments:

3.9. Notice of Completion and Acceptance for Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 Project; Bid No. 23-24.28 (SP-4261).

1. Accept Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.10. Notice of Completion and Acceptance for Community Development Block Grant Fiscal Year 2023-2024 Grand Street Neighborhood Street Rehabilitation Project; Bid No. 23-24.26 (SP-4264).

1. Accept Community Development Block Grant Fiscal Year 2023-2024 Grand Street Recommended Action:

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Neighborhood Street Rehabilitation Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

Staff Report
Notice of Completion
Attachments:

3.11. Authorize the reinstatement of full janitorial services for City facilities.

1. Approve the recommendation to reinstate full janitorial services in the amount of $190,000; and authorize the City Manager or his designee to restore service on behalf of the City.

2. Authorize the appropriation of $190,000 from the General Fund (100) unreserved fund balance to:
100.5028.51422.00000 Janitorial Services
Recommended Action:

Staff ReportAttachments:

3.12. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code regarding homeless shelter regulations. Ordinance No. 25-24.

Adopt Ordinance No. 25-24.

Recommended Action:

Staff Report
Ordinance No. 25-24
Attachments:

3.13. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code to allow the sale of building materials and landscape supplies in a Sand and Gravel Zone in conjunction with a commercial nursery subject to a conditional use permit .

Ordinance No. 26-24.

Adopt Ordinance No. 26-24.

Recommended Action:

Staff Report
Ordinance No. 26-24
Attachments:

3.14. Second Reading and adoption of an Ordinance of the City Council of the City of Orange approving Development Agreement No. 0010-24 by and between the City of Orange and OC Reclamation, LLC a California Limited Liability Company .

Ordinance No. 27-24.

Adopt Ordinance No. 27-24.

Recommended Action:

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Staff Report
Ordinance No.27-24
Attachments:

3.15. Authorize an increase to a purchase order with Ferguson Water Works for the purchase of piping, brass fittings, and fire hydrants for the water distribution system.

Approve an increase to a purchase order with Ferguson Water Works in the amount of $125,000 for miscellaneous repairs parts and materials for Fiscal Year 2024-25.

Recommended Action:

Staff ReportAttachments:

END OF CONSENT CALENDAR
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4. REPORTS FROM MAYOR SLATER

5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request .

Pursuant to Government Code Section 54954.2(a)(3), no action (s) or discussion (s) shall be undertaken on any item not appearing on the posted agenda.

6. AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code Section 53232.3(d) on meetings and conferences attended at the City's expense.

7. REPORTS FROM CITY MANAGER

8. ADMINISTRATIVE REPORTS

8.1. Fiscal Year 2025-2030 Citywide Strategic Plan.

Adopt the Fiscal Year 2025-2030 Citywide Strategic Plan.

Recommended Action:

Staff Report
Fiscal Year 2025-2030 Citywide Strategic Plan
Attachments:

9. LEGAL AFFAIRS

9.1. Introduction and First Reading of Ordinance 24-24 to repeal and replace Chapter

12.48 of the Orange Municipal Code (Park Regulations). (Continued from August 27, 2024)
Introduce and conduct First Reading of Ordinance No. 24-24. An Ordinance of the City Council of the City of Orange repealing and replacing Chapter 12.48 of the Orange Recommended Action:

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Municipal Code pertaining to parks.

Staff Report
Ordinance No. 24-24
Attachments:

10. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, October 8, 2024, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.

I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.

Date posted: September 19, 2024

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9 Agenda Item
City Council
Item #: 3.1. 9/24/2024 File #: 24-0558
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

State law requires that all ordinances be read in full either at the time of the introduction or at the time of passage, unless a motion waiving further reading is adopted by a majority of the City Council (Gov.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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10 Agenda Item
City Council
Item #: 3.1. 9/24/2024 File #: 24-0558
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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11 Agenda Item
City Council
Item #: 3.2. 9/24/2024 File #: 24-0553
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on August 27, 2024.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· August 27, 2024, Regular Meeting minutes
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12 Agenda Item
City Council
Item #: 3.2. 9/24/2024 File #: 24-0553
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on August 27, 2024.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· August 27, 2024, Regular Meeting minutes
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13 City of Orange
City Council
August 27, 2024

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Tuesday, August 27, 2024, at 5:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
5:00 PM CLOSED SESSION

1. CALL TO ORDER
Mayor Slater called Closed Session to order at 5:03 p.m.

1.1 ROLL CALL

Present: Barrios, Dumitru, Tavoularis, Gutierrez, Gyllenhammer, and Slater

Absent: Bilodeau

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

3. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 5:04 p.m. with all Members present, except Councilmember Bilodeau who was absent, to discuss the following:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a) & (d)(1) - Two cases 1) Name of Case: Terrence Velasquez v. City of Orange Orange County Superior Court Case No. 30-2024-01349126
2) Name of Case: Carol Leigh Kneeshaw v. City of Orange Orange County Superior Court Case No. 30-2020-01170026
Item 3(b) was removed from the agenda and not discussed. b. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9. (One potential case)

4. CLOSED SESSION REPORT
None

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5. ADJOURNMENT
Closed Session was adjourned at 5:40 p.m.
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:01 p.m.

1.1 INVOCATION
Given by Senior Pastor Mike Sciarra from Grace Church of Orange.

1.2 PLEDGE OF ALLEGIANCE
Led by Councilmember Jon Dumitru.

1.3 ROLL CALL

Present: Barrios, Dumitru, Tavoularis, Gutierrez, Gyllenhammer, and Slater

Absent: Bilodeau

1.4 PRESENTATIONS/ANNOUNCEMENTS
Presentation of Orange City Fire Department Lifesaving Medal to Michael Lee from Santiago Charter Middle School. Chief Sean deMetropolis presented the medal to Mr .

Lee.

Proclamation declaring September 2024 as Hunger Action Month.

Friends of the Orange Public Library presentation to the Orange Public Library.

1.5 REPORT ON CLOSED SESSION ACTIONS
None

2. PUBLIC COMMENTS
Public Speakers:

The following spoke in opposition of eliminating the Orange Police Department school crossing guard program: Rob Multhaupt Jr ., Jeremy Ladebauche, Greg Goodlander, Scott Resnick, Sarah Kustra, Stephanie Bezuidenhout, Michelle Weisenberg, Darshan Smaaladen, Brandy Romero, Julie Ladebauche, Eddie Albright, and Patty Cabada.

James Kushon commented on the Dog Park fundraising efforts.

Jonathan Zimmerman requested the Orange Fire Department provide an annual report similar to the Orange Police Department.

Priscilla Baltezar spoke in opposition of the Orange Heights housing development.

Written Public Comment
Janice Brownfield submitted an email regarding the recent release of the County's draft preliminary Climate Action Plan.

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The following submitted eComments in opposition of eliminating the Orange Police Department school crossing guard program from the budget: Heather A. Chapman, JJ Meis, Jennifer Medina, Glory Johnson, Andre J. Ausseresses, Jennifer Surges, Florice Hoffman, Yvonne Abril, Emily Egkan, Danika Dickerson, Thomas Rapport, Bonnie Robinson, Kim VanDerHoek, Karen Goldberg, Sister Mary Sweeney, Brett and Jannah Arnold, Ashley Toomey, Julie Lopiccolo, Miriam Guerrero, Dawn Aguila, Carrie Haarberg, and Michael Doesburg.

Penny Laris submitted an eComment opposing the Orange Heights housing development.

3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Agreement with the State of California, Department of Alcoholic Beverage Control for the Alcohol Policing Partnership Grant for Fiscal Year 2024-2025.

Resolution No. 11571.

ACTION: 1) Approved the agreement with the State of California, Department of Alcoholic Beverage Control in the amount of $ 75,000 for the Alcohol Policing Partnership Grant; and authorized the Chief of Police or City Manager to execute on behalf of the City.
2) Adopted Resolution No. 11571. A Resolution of the City Council of the City of Orange accepting funds in the amount of $ 75,000 from the State of California Department of Alcoholic Beverage Control for the Alcoholic Policing Partnership Grant, and authorizing the Chief of Police or City Manager to execute the grant program agreement and related documents.
3) Accepted into the City ’s revenue budget $ 75,000 in grant funds from the State of California, Department of Alcoholic Beverage Control into the General Fund (100) as follows:
100.4033.45495.30250 Alcoholic Beverage Control Grant FY25. 4) Authorized the appropriation of $ 75,000 into the General Fund (100) ABC Grant FY25 as follows:
100.4033.50221.30250 Overtime Safety $69,000
100.4033.51830.30250 Overnight Training $ 3,000
100.4033.53060.30250 Misc. Materials & Supplies $ 500 100.4033.55131.30250 Equipment Additions $ 2,500

3.3. Agreement with DMC Document & Microfilm Conversion for scanning of building and planning documents.

Item 3.3 was removed from the Consent Calendar for separate consideration by

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Councilmember Gutierrez.

In response to Council's questions, staff clarified that 100% of the funds being used for this project are non-general fund dollars.

ACTION: A motion was made by Councilmember Gutierrez, seconded by Mayor pro tem Barrios, to approve the agreement with DMC Document & Microfilm Conversion in the amount of $ 80,000 for scanning and indexing of building and planning documents; and authorize the Mayor and City Clerk to execute on behalf of the City. The motion carried by the following vote:

Barrios, Dumitru, Tavoularis, Gutierrez, Gyllenhammer, and SlaterAyes:

NoneNoes:

BilodeauAbsent:

3.4. First Amendment to Cooperative Agreement with City of Villa Park for East Cerro Villa Drive Improvement Project.

ACTION: Approved the First Amendment to Cooperative Agreement with the City of Villa Park establishing the revised amount of $ 157,110 for the East Cerro Villa Drive Improvement Project; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.5. First Amendment to Agreement with Municipal Water District of Orange County for the Lead and Copper Rule Service Line Inventories.

ACTION: Approved the First Amendment with Municipal Water District of Orange County in the amount of $ 37,852 for additional records inspection and data analysis bringing the total contract to $ 149,608; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.6. Fourth Amendment to Agreement with Tetra Tech, Inc. for additional construction support services for Well 28 Equipping and Public Pocket Park Project.

ACTION: Approved the Fourth Amendment with Tetra Tech, Inc. in the amount of $58,150 for additional construction management and technical support bringing the total contract to $ 996,350; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.7. Appropriation of $ 48,335 in designated disbursement and donation funding received from Santiago Library System and Friends of Orange Public Library.

ACTION: 1) Accepted into the City ’s revenue budget $ 48,335 in disbursement and donation funds from Santiago Library System and Friends of Orange Public Library to General Fund (100) as follows:
100.2001.48390.19988 Santiago Lib. Sys. $7,335
100.2001.48390.19990 Donations $41,000
2) Authorized the appropriation of $ 48,335 to Santiago Library System and Friends of Orange Public Library to General Fund (100) as follows:
100.2001.53011.19990 Emp. Appreciation $2,500
100.2001.53301.19988 Santiago Lib. Sys. $7,335
100.2001.53301.19990 Library Books $33,500
100.2017.53340.19990 Craft Supplies $5,000

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3.8. Appropriation of $ 94,600 from the Opioid Settlement Fund for opioid remediation initiatives in Fiscal Year 2025.

ACTION: Authorized the appropriation of $ 94,600 from the Opioid Settlement Fund (126) unreserved fund balance to:
126.3015.53510.30227 Paramedic Med Supplies - Opioid

3.9. Appropriation of $35,000 in donations for the 2024 Concerts in the Park series.

ACTION: 1) Accepted into the City ’s revenue budget $ 35,000 in special event donations to General Fund Reimbursable Fund (105):
105.7015.48380.17560 Concerts in the Park
2) Authorized the appropriation of $35,000 to General Fund Reimbursable Fund (105):
105.7015.51670.17560 Other Prof Consult Services - Concerts in the Park

3.10. Approval of plans and specifications for Annual Sewer Replacement and Maintenance, Fiscal Year 2024-2025; authorization to advertise Bid No. 24-25.04 (S-252); and finding of CEQA exemption.

ACTION: 1) Approved the plans and specifications and authorize advertising for Bid No. 24-25.04, Annual Sewer Replacement and Maintenance, Fiscal Year 2024-2025; and 2) Found that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

3.11. Notice of Completion and Acceptance for Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement Project; Bid No. 22-23.42 (D-179).

ACTION: 1) Accepted Chapman Avenue, Main Street, and Katella Avenue Water Quality Storm Drain Improvement Project as complete; and 2) Authorized City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

3.12. Notice of Completion and Acceptance for Taft Avenue and Lewis Street Water Quality Storm Drain Improvement Project; Bid No. 22-23.29 (D-180).

ACTION: 1) Accepted Taft Avenue and Lewis Street Water Quality Storm Drain Improvement Project as complete; and 2) Authorized City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

3.13. Notice of Completion and Acceptance for Annual Sewer Line Replacement/Maintenance, Fiscal Year 2022-2023; Bid No. 22-23.20 (S-247).

ACTION: 1) Accepted Annual Sewer Line Replacement /Maintenance, Fiscal Year 2022-2023 as complete; and 2) Authorized City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

3.14. Notice of Completion and Acceptance for Annual Concrete Replacement at Various Locations, Fiscal Year 2023-2024; Bid No. 23-24.11 (SP-4268).

ACTION: 1) Accepted Annual Concrete Replacement at Various Locations Project as complete; and 2) Authorized City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

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3.15. Replacement of video surveillance system servers and storage infrastructure.

ACTION: 1) Authorized the appropriation of $ 482,542 from the Computer Replacement (790) unreserved fund balance to:
790.1601.56033.20456 Physical Security Platform
2) Approved the agreement with Triad Consulting & System Design Group, L .L.C. in the amount of $ 90,595.00 for Genetec server and archiver implementation upgrade services; and authorized the Mayor and City Clerk to execute on behalf of the City. 3) Authorized purchase of servers and storage from Sidepath, Inc. for a total amount of $391,946.93.

Approval of the Consent Calendar
Item 3.3 was removed from the Consent Calendar and heard separately. All other items were approved as recommended.

A motion was made by Councilmember Tavoularis, seconded by Councilmember Dumitru, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Barrios, Dumitru, Tavoularis, Gutierrez, Gyllenhammer, and SlaterAyes:

NoneNoes:

BilodeauAbsent:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER
Mayor Slater announced that staff is working on a potential resident vehicle incentive rebate program for auto dealers in the City. Staff will return with a report at the next Council meeting.

4.2. Parking and Storage of Recreational Vehicles Ordinance Discussion Mayor Slater reported that staff is having a difficult time enforcing the recreational vehicle ordinance. With Council consent, staff was directed to return with an update to the ordinance.

4.1. Sidewalk Cleaning in Plaza
Mayor Slater reported he has received numerous complaints about dirty sidewalks in the Plaza. Resuming once a week cleanings would cost $ 40,000. Council did not have any interest in reinstating the sidewalk cleaning service at this time.

5. REPORTS FROM COUNCILMEMBERS
Councilmember Tavoularis reminded the public to use the Orange 24/7 app to report any issues at the former Orange mall or elsewhere in the City.

5.1. Highlight Local Business (Gutierrez)
Councilmember Gutierrez highlighted the following local business: La Super Birria.

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6. AB 1234 REPORTS
None

7. REPORTS FROM CITY MANAGER
None

8. ADMINISTRATIVE REPORTS

8.1. Executive Management and Senior Management employees’ classification, compensation, and terms of employment and Citywide Pay Schedule. Resolution Nos. 11573 and 11574.

Public Speakers:

Reggie Mundekis spoke in support of a cost of living increase.

Eddie Albright spoke in opposition of a cost of living increase.

Council discussed continuing the item.

A motion was made by Councilmember Gutierrez, seconded by Councilmember Dumitru, to continue Item 8.1 to the September 10, 2024, Regular City Council meeting. The motion carried by the following vote:

Barrios, Dumitru, Tavoularis, and GutierrezAyes:

Gyllenhammer, and SlaterNoes:

BilodeauAbsent:

After further discussion, staff was directed to return with a report on total cost and options for reinstating an adult crossing guard program.

8.2. Consideration of the reinstatement and funding of the 2024 Treats in the Streets Autumn Festival.

Council discussed options for reducing total cost of event including eliminating the DJ and other activities and decreasing number of staff working the event. On behalf of her company, Mayor pro tem Barrios pledged to sponsor the DJ.

Public Speakers:

Stephanie Francisco, Target, committed to donating 10 pallets of candy and is working with other stores in the community to donate as well.

Reggie Mundekis expressed concerns with the City spending general fund dollars for this event given the current budget crisis.

Lisa Tamburelli, on behalf of Orange Management Association, spoke in opposition of the City reinstating the event unless sponsored by an outside group.

Brandy Romero committed to raising $15,000 to help pay for the event.

Eddie Albright spoke in support of reinstating the event.

After further discussion, a motion was made by Councilmember Dumitru to not reinstate the 2024 Treats in the Streets Autumn Festival with reconsideration for 2025.

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Councilmember Gutierrez requested to amend the motion to include allowing the event to continue if a private sponsor is identified. Councilmember Dumitru agreed to the amendment.

An amended motion was made by Councilmember Dumitru, seconded by Councilmember Gutierrez, to suspend the 2024 Treats in the Streets Autumn Festival unless a private sponsor is identified by Friday, September 6 with reconsideration for holding the event in 2025 to return at a future meeting.

During discussion, Councilmember Gyllenhammer made a substitute motion to reinstate the 2024 Treats in the Streets Autumn Festival to include a DJ and candy, street closure, and half of the staffing cost while accepting the donations from Target, Communications Lab (Mayor pro tem Barrios ), and Brandy Romero. The motion failed due to lack of a second.

A vote was taken on the main motion.

Dumitru, Tavoularis, Gutierrez, and SlaterAyes:

Barrios, and GyllenhammerNoes:

BilodeauAbsent:

9. LEGAL AFFAIRS

9.1. Introduction and First Reading of an ordinance repealing and replacing Chapter

12.48 of the Orange Municipal Code pertaining to parks. Ordinance No. 24-24.

Public Speaker:

James Kushon spoke in opposition of the language used in the proposed ordinance.

Council discussed ADA definitions and terminology and requested the language in sections 12.48.055(B) and 12.48.056(B) be revised with current ADA terms.

A motion was made by Mayor pro tem Barrios, seconded by Councilmember Dumitru, to continue this item to the September 10, 2024, Regular meeting. The motion carried by the following vote:

Barrios, Dumitru, Tavoularis, Gutierrez, Gyllenhammer, and SlaterAyes:

NoneNoes:

BilodeauAbsent:

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10. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:13 p.m.

The next Regular City Council meeting will be held on Tuesday, September 10, 2024, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ _________________________ PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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22 Agenda Item
City Council
Item #: 3.3. 9/24/2024 File #: 24-0513
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Trang Nguyen, Finance Director

1. SUBJECT
Agreement with Matrix Consulting Group, LTD for the preparation of a citywide Cost Allocation Plan and User Fee Study.

2. SUMMARY
At the June 25, 2024, City Council meeting, staff was directed to prepare and issue a Request for Proposal to develop a Cost Allocation Plan and User Fee Study. The City received two responses.

Matrix Consulting Group, LTD was the top ranked consultant based on the evaluation of the proposals.

3. RECOMMENDED ACTION
Approve the agreement with Matrix Consulting Group, LTD in the amount of $58,500 for the preparation of a citywide Cost Allocation Plan and User Fee Study; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this amendment is $58,500 and will be funded through the General Fund (100). 100.1231.51670.00000 Other Professional & Consulting Services

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
b: Analyze future fiscal needs and potential revenue opportunities. d: Effectively manage and develop City assets.

6. DISCUSSION AND BACKGROUND
At the June 24, 2024, City Council meeting, staff was directed to prepare and issue a Request for Proposal (RFP) to develop a Cost Allocation Plan and User Fee Study. The purpose of a cost allocation plan is to identify and distribute central service and other administrative support costs to the users of those services. These kinds of costs include finance, facility maintenance, personnel, and certain departmental administrative functions. Cost allocation plans help a city determine the full costs by identifying the indirect/overhead allocations to be added to a program’sdirect costs. Once City of Orange Printed on 9/18/2024Page 1 of 3
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23 Item #: 3.3. 9/24/2024 File #: 24-0513
costs by identifying the indirect/overhead allocations to be added to a program’sdirect costs. Once developed, the full program costs can help set internal city charges and be used as a basis to establish user fees, permits and applications, billing rates, hourly rates, and costs of special services.

Furthermore, a cost allocation plan can be used to charge indirect overhead to federal and state grants and charge external agencies and funds their fair share of support costs.

A user fee study determines the full cost of services offered by a government agency for which user fees are currently charged or could be charged. According to State law, city fees for services cannot exceed the cost of providing the service. The purpose of this updated study is to identify the full cost of providing these services, therefore identifying any subsidy of General Fund tax dollars for said services. This study will examine and determine if the actual costs associated with city services are achieving full cost recovery. The last comprehensive citywide user fee study was completed in 2018.

It is recommended by industry professionals in the cost recovery sector that local governments update their cost-based fee studies every three to five years.

Staff contacted and solicited proposals from reputable firms. All firms were presented with the scope of work, project schedule, plans and product specifications. The proposals were received as follows:

1. Matrix Consulting Group, LTD Irvine $58,500

2. Baker Tilly US, LLP, Irvine $74,600 Proposals received were evaluated based on background and experience in organizational analysis evaluation, staff expertise and overall experience of personnel assigned to the work, time required to accomplish the requested services, public sector experience in municipal setting conducting similar studies, references, and overall cost. Matrix Consulting Group, LTD was ranked as the top consultant. Therefore, staff recommends Matrix Consulting Group, LTD be awarded the agreement in the amount of $58,500.

The scope of service includes examining the total costs associated with providing city services and providing recommendations for changes in fees that will achieve full cost recovery. Matrix’scosting model is built based on the City’soperations, budget details and intended use for the results. The method used is a customized approach specific to the City.

Upon conclusion of the fee study, Matrix will produce and present a detailed report summarizing the results that will include:
· A concise executive summary discussing the study, methodology, results and narrative describing the services included in the study.
· A section on proposed modifications to the current fee schedule, including removal or addition of new fees for service.
· A section on per unit and annual results for each fee in the analysis, as well as where workload data is available.
· A comparative survey section outlining key fees, their comparison to other local jurisdictions, and contextual information regarding budget and staffing. · A methodology for annual updates including CPI adjustments and a calculation to determine cost recovery for any new fees.

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7. ATTACHMENTS
· Professional Services Agreement with Matrix Consulting Group, Ltd.

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25 Agenda Item
City Council
Item #: 3.3. 9/24/2024 File #: 24-0513
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Trang Nguyen, Finance Director

1. SUBJECT
Agreement with Matrix Consulting Group, LTD for the preparation of a citywide Cost Allocation Plan and User Fee Study.

Matrix Consulting Group, LTD was the top ranked consultant based on the evaluation of the proposals.

4. FISCAL IMPACT
The expense for this amendment is $58,500 and will be funded through the General Fund (100). 100.1231.51670.00000 Other Professional & Consulting Services

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
b: Analyze future fiscal needs and potential revenue opportunities. d: Effectively manage and develop City assets.

6. DISCUSSION AND BACKGROUND
At the June 24, 2024, City Council meeting, staff was directed to prepare and issue a Request for Proposal (RFP) to develop a Cost Allocation Plan and User Fee Study. The purpose of a cost allocation plan is to identify and distribute central service and other administrative support costs to the users of those services. These kinds of costs include finance, facility maintenance, personnel, and certain departmental administrative functions. Cost allocation plans help a city determine the full costs by identifying the indirect/overhead allocations to be added to a program’sdirect costs. Once City of Orange Printed on 9/18/2024Page 1 of 3
powered by Legistar™
26 Item #: 3.3. 9/24/2024 File #: 24-0513
costs by identifying the indirect/overhead allocations to be added to a program’sdirect costs. Once developed, the full program costs can help set internal city charges and be used as a basis to establish user fees, permits and applications, billing rates, hourly rates, and costs of special services.

Furthermore, a cost allocation plan can be used to charge indirect overhead to federal and state grants and charge external agencies and funds their fair share of support costs.

It is recommended by industry professionals in the cost recovery sector that local governments update their cost-based fee studies every three to five years.

1. Matrix Consulting Group, LTD Irvine $58,500

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7. ATTACHMENTS
· Professional Services Agreement with Matrix Consulting Group, Ltd.

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28 PROFESSIONAL SERVICES AGREEMENT
[Cost Allocation Plan and User Fee Study Development Services - RFP No. 24-25.011 THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at orange,Califomia,onthis-duyof-,2024(the..EffectiveDate,,)by and between the CITY OF ORANGE, a municipal corporation C'City'), and MATRIX CONSULTING GROUP, LTD, a Califomia corporation ("Contractor"), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and reskictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City's business and City relies on Contactor's representation that it is independently engaged in the business of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conlorm to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall conkol over any terms and conditions in Exhibit "A" to the contrary.
a, Contactor's total compensation for all services performed under this Agreement, shall not exceed FIFTY-EIGHT THOUSAND FIVE HTINDRED DOLLARS and 00/100 ($58,500.00) without the prior written authorization of City. b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Pavment.
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including services completed, the number ofhours spent and any extra work performed. c. City will pay Contractor the amount invoiced within thirty (30) days after the approval ofthe invoice.
2, Comnensation and Fees.
29 d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
4, Chanse Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes ofwork, extension of time, and/or adjustment ofthe compensation to be paid by City to Contractor and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contactor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pusuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for fumishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any ofthe benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent. Except as City may specifu in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Desisnated Persons. Only those qualified persons authorized by City's Project Manager, or as designated in Exhibit "A," shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assi ment or Subcontractin . No assignment or subcontracting by Contractor ofany part ofthis Agreement or offunds to be received under this Agreement shall be ofany force or effect unless the assignment has the prior written approval of City. City may terminate this 2 30
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion ofthe work.

11. Time Is ofthe Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Rcservcd.
13, Delavs and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause ofthe delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor's control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the prope(y of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Eoual Emolovment Onnortunitv . During the performance of this Agreement, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because ofrace, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoffor termination, rates ofpay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 31 c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Govemment Code. a, To the fullest extent permitted by law, Contractor agrees to indemnifu, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the "lndemnitees") entirely harmless from all liability arising out of:
(i) Any and all claims under workers' compensation acts and other employee benefit acts with respect to Contractor's employees or Contactor's subcontractor's employees arising out of Contractor's work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees' status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment ofprevailing wages for public works projects; and
b. To the fullest extent permitted by [aw, and as limited by Califomia Civil Code 2782.8, Contractor agrees to indemnifu and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.
c. Except for the lndemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement. 1 17. Indemnitv.
(2) Any claim, loss, injury to or death ofpersons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City's property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense! cost and risk, shall indemnifu any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfu anyjudgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.
32 d. The indemnities set forth in this section shall survive any closing, rescission, or termination ofthis Agreement, and shall continue to be binding and in full lorce and effect in perpetuity with respect to Contractor and its successors.

18. Insurance
a. Contractor shall carry workers' compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers' compensation benefits under any City program.
b. Contractor shall maintain during the lile of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (l) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and./or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and properry damage and be written on an occurrence basis. c. Any insurance proceeds in excess ofor broader than the minimum required coverage and,/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. d. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu ofan endorsement, City will accept a copy ofthe policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection l8.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration ofthe Agreement.
e. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance ofthis Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.
f. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement ofinsurance to cover liabilities other than as stated above.
g. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, 5 33
evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days' prior written notice to City.
i. Contractor shall immediately notifu City ifany required insurance lapses or is otherwise modified and cease performance ofthis Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
j. Contractor agrees that in the event ofloss due to any ofthe perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalfofany insurer providing insurance to either Contractor or City with respect to the services ofContractor herein, a waiver ofany right to subrogation which any such insurer may acquire against City by virtr-re of the payment of 4ny loss under such insurance.
k. Contractor shall include all subcontractors, if any, as insureds under its policies or shall fumish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits. 6 h. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in Califomia so long as such insurer possesses the aforementioned Best rating.

20. Maintenance and Insnection ofRecords. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduce any ofContractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period ofat least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its 34 offlces during normal business hours and upon three (3) days' notice from City, and copies thereof shall be fumished if requested.

21. Compliance with all Laws/Immigration Laws.
^.

Contractor shall be knowledgeable ofand comply with all local, state and federal laws which may apply to the performance of this Agreement. b. Ifthe work provided for in this Agreement constitutes a "public works," as that term is defined in Section 1720 ofthe Califomia Labor Code, for which prevailing wages must be paid, to the extent Contractor's employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of Califomia promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.eov/Dl-SR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

Contractor represents and warrants that itc
( I ) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and
(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including. without limitation, the completion and maintenance of the Form I-9 for each of Contractor's employees; and
(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.
d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c. e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction ofCity, verification 1 35
that all such employees are eligible to work in the United States. All costs associated with such verification shall be bome by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
f. Contractor shall require all subconffactors or sub-consultants to make the same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status ofsuch employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnifu and hold City, its officers, officials, agents and employees harmless for, ofand from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governins Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of Califomia courts. Venue for any dispute arising under this Agreement shall be in Orange Counff, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be ofany force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notirying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission. ..CONTRACTOR" ..CITY"
Matrix Consulting Group, LTD
1650 S. Amphlett Blvd, Suite 213
San Mateo, CA 94402
Attn.: Richard Brady, President
Telephone: (650) 858-0507
E-Mail: [email protected]
City of Orange
300 E. Chapman Avenue
Orange, CA 92866-1591
Attn.: Trang Nguyen
Telephone: (714) 7 M-2235
E-Mail: [email protected]
E
36 37
EXHlI]Il "A"

SCOPE OF SERVICES
[Beneath this sheet.]
38 Proposal to Develop a Cost Allocation Plan and User Fee Study ORANGE, CALIFORNIA July 25, 2024

39 Table of Contents A Cover Letter i B Company Data 1 C Certificate of Insurance 3 D Validity of Proposal 4 E Certification of Understanding 5 F Statement of Compliance/Terms and Conditions 6 G Resumes and Qualifications of Personnel 7 H Work Plan 12 I Fees 24 J Related Experience and References 26 K Sample Report 32 L Resources to be Provided by the City 33 M Certificate of Non-Collusion 34 Appendices 36 40 July 25, 2024
Wanda Alvarez, Purchasing Officer
City of Orange
300 E. Chapman Avenue
Orange, CA 92866
Dear Ms. Alvarez:

The Matrix Consulting Group is pleased to submit our proposal to develop a Cost Allocation Plan and User Fee Study for the City of Orange. The importance of establishing documented and defensible plans that facilitate the recovery of direct and indirect costs.

We understand the importance of establishing documented and defensible studies to recover direct and indirect costs. We have conducted over 300 cost of service studies, mostly in California, and have been providing this service to our client for over 21 years.

Our experience in providing similar services and understanding of the impact and implementation issues faced by jurisdictions in Southern California comes from recent work with the following clients: Chula Vista, Glendale, Menifee, Manhattan Beach, Pasadena, Pomona, San Bernardino, South Pasadena, and Walnut . Additionally, we previously worked with the City on its user fee study in 2018 and can utilize that familiarity to ensure timely completion of work products.

At Matrix Consulting Group, we distinguish ourselves from our competitors through our commitment to delivering unparalleled value. Our staff possess a deep understanding of service and process assumptions behind the cost of service. This dual expertise allows us to provide comprehensive insights and solutions that optimize eﬃciency and maximize our clients' value. Additionally, having a local oﬃce in Irvine will help facilitate the data collection, staff interviews, and any presentations.

I am the ﬁrm’s President and authorized to contractually bind the ﬁrm. Courtney Ramos, a vice president, can provide clariﬁcation regarding this proposal. We can be reached at the letterhead locations or via email at [email protected] and [email protected] Richard Brady, President
Matrix Consulting Group, Ltd.
matrix
consulting group
41 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA Matrix Consulting Group 1

B Company Data
Q1. State the company's oﬃcial name and address and the names and titles of its principal oﬃcers; indicate what type of entity, such as corporation, partnership, joint venture, sole proprietorship, etc. and indicate if the ﬁrm is incorporated.

Our ﬁrm’s oﬃcial name is the Matrix Consulting Group, Ltd. Our headquarter location is in San Mateo at the address below, and we have regional oﬃces in Irvine (CA), Edwardsville (IL), Charlotte and Cary (NC), the Dallas Metroplex (TX), Portland (OR), and the Tampa (FL) area.

Matrix Consulting Group, Ltd.
1650 S. Amphlett Blvd., Suite 213
San Mateo, CA 94402
We are a corporation, incorporated in the State of California in 2003. The names and titles of our seven principal owners are:
• Richard Brady, President
• Alan Pennington, Senior Vice President and Chief Talent Oﬃcer • Courtney Ramos, Senior Vice President and Chief Financial Oﬃcer • Ian Brady, Senior Vice President and Chief Operating Oﬃcer • Aaron Baggarly, Vice President
• Jen Winter, Vice President
• Khushboo Ingle, Vice President
Q2. Provide the ﬁrm's Federal Employer I. D. Number.
05-0545979
Q3. Provide the name and address of the person to receive notices who is authorized to make decisions and represents the company. Specify in what capacity the person shall be representing the entity and any limitations to their authority.

Richard Brady, President of the ﬁrm, is authorized to make decisions on behalf of the company. He will be the City’s main contact regarding contract negotiation.

Courtney Ramos, a senior vice president and ﬁnancial services practice leader, can clarify information in this proposal. They can be reached at the address above. 42 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Q4. Furnish the complete ﬁrm's address for any mailed funds. Matrix Consulting Group, Ltd. 1650 S. Amphlett Blvd., Suite 213 San Mateo, CA 94402 Q5. State any failures or refusals to complete any contracts and a complete explanation. Our ﬁrm has never failed or refused to complete a contract. Q6. Indicate the number of years in business under the present business name. We have been in business under our current name for 21 years. Q7. Indicate the number of years of the ﬁrm's experience in providing required, equivalent or related products and services. The Matrix Consulting Group has been providing analytical services to local governments equivalent to those requested by the City of Orange since 2003. Q8. Submit a detailed statement indicating whether the Responder is totally or partially owned by another business organization or individual that will be providing the services to meet the requirements of the Proposal. Our ﬁrm is not totally nor partially owned by another business or individual. Q9. Submit a detailed statement indicating whether the Responder totally or partially owns any other business organization that will be providing the services to meet the requirements of the Proposal. Our ﬁrm has a wholly owned Canadian subsidiary, MCG Consulting Solutions. However, services to meet the requirements of the City’s RFP will be performed by full-time employees of the Matrix Consulting Group. 43 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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C Certiﬁcate of Insurance We conﬁrm our ability to provide a current certiﬁcate of insurance within ten calendar days of notiﬁcation of selection for award. 44 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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D Validity of Proposal Our proposal is valid for 120 calendar days from date of submittal. 45 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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E Certiﬁcation of Understanding We agree to the terms outlined in Section III.E of the City’s RFP . 46 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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F Statement of Compliance with Agreement’s Articles/Terms and Conditions This proposal is in compliance with said Request for Proposal information, except for those proposed exceptions listed in a separate attachment hereto. (RFP Section III, F.1.b) Please refer to the Appendices section at the end of this proposal for details. 47 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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G Resumes and Qualiﬁcations of Personnel The team is comprised of full-time employees of the ﬁrm and organized as follows:

The following table provides experience summaries for our proposed project team, including types and years of experience, recent clients, and project roles.

Coordination of data collection, support City staff in data development, and populate models.

Responsible for leading interviews, financial analysis, policy discussion and development.

Primary contact for the project, providing expertise in reviewing drafts and presenting results.

Project oversight and overall project approval.City of Orange Courtney RamosPrincipal-in-Charge
Khushboo IngleProject Manager
Madison DixsonAnalystAbnash MinhasAnalystAnna BarnettAnalyst 48 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Courtney Ramos Sr. Vice President Experience: 19 years Ms. Ramos is a Senior Vice President and our Financial Services Practice Leader who oversees cost allocation plan, user fee, development impact fee, and cost of service engagements. Her tenure with the firm has also included participation in operational audit engagements focusing on reviewing organizational and staffing structures to enhance services. Courtney’s relevant experience include the completion of over 300 cost of service studies; analysis focuses on development and documentation of direct and indirect costs, fair and equitable allocation methodologies; and expertise in the development of fiscal policies and procedures relating to cost of service and cost recovery. She was the Principal-In-Charge on the previous City of Orange cost-of-service studies as well. In addition to the City of Orange, recent Southern California clients include Burbank, Glendale, Manhattan Beach, Menifee, Pasadena, Redlands, Riverside, San Bernardino, South Pasadena, and Walnut. Courtney received an A.A. degree in Administration of Justice, as well as an A.A. degree in Sociology from Santa Barbara City College. Her certifications include Revenue Enhancement Best Practices. Her role on this project would be to serve as the Principal-in-Charge, ensuring timely project deliverables, quality control, and presentation to stakeholders. Khushboo Ingle Vice President Experience: 12 years Ms. Ingle is a Vice President who manages cost allocation plan, user fee, development impact fee, and cost of service engagements. Her experience with the ﬁrm also includes participation in operational audit engagements focusing on organization, staﬃng, and internal processes. Khushboo has completed over 200 cost of service studies. Recent Southern California clients include Adelanto, Burbank, Glendale, Manhattan Beach, Menifee, Pasadena, Redlands, Riverside, San Bernardino, South Pasadena, and Walnut. She was also the Project Manager who completed previous cost-of-service studies for the City of Orange. Khushboo received a B.A. in International Economics and an M.A. in International Affairs from the University of California – San Diego and is certiﬁed in OMB Cost Allocation Best Practices. Her role on this project will be Project Manager, involved in leading meetings, developing draft results, and reviewing results. 49 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Madison Dixson Senior Consultant Experience: 3 years
Ms. Dixson is an analyst who assists our senior staff on cost allocation plan, user fee, development impact fee, and cost of service engagements. During her time with the ﬁrm, Ms. Dixson has served as a project analyst for several Southern California clients including Glendale, Burbank, Pasadena, Menifee, Redlands, Walnut, and San Bernadino. Madison has a B.A. in Anthropology from the University of California – Irvine. She is also certiﬁed in OMB Cost Allocation Best Practices. Her role on this project would be to serve as an Analyst, involved in attending meetings, data input, and developing models. Abnash Minhas Consultant Experience: 2 years Ms. Minhas is an analyst who has recently joined our ﬁrm to assist our staff on cost-of-service engagements including cost allocation plan, user fee, and development impact fee studies. She has recently assisted on projects for Southern California clients including Pomona, Redlands, Glendale, Menifee, and Chula Vista. Abnash received a B.A. in Economics from the University of California – San Diego. Her certiﬁcations include Revenue Enhancement Best Practices. Her role on this project would be to serve as an Analyst, involved in attending meetings, data input, and model development. Anna Barnett Consultant Experience: 1 year Ms. Barnett is an analyst who has recently joined our ﬁrm to assist our staff on cost-of-service engagements including cost allocation plan, user fee, and development impact fee studies. She has recently assisted for projects on Norman (OK), Lewis County (WA), and Santa Clara County (CA). Anna has a B.A. in Mathematics with concentration in Data Science, and a B.S. in Economics from Wofford College in Spartanburg, South Carolina. Her certiﬁcations include Revenue Enhancement Best Practices. Her role on this project would be to serve as an Analyst, involved in attending meetings, data input, and model development. Detailed resumes for Courtney Ramos and Khushboo Ingle begin on the following page. 50 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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COURTNEY RAMOS SENIOR VICE PRESIDENT / CHIEF FINANCIAL OFFICER Ms. Ramos is our Financial Services Practice Leader, who oversees cost allocation plan, user fee, development impact fee, and cost of service engagements. Her tenure with the firm has also included participation in operational audit engagements focusing on reviewing organizational and staffing structures to enhance services. Courtney’s relevant experience include: • Completed over 250 cost of service studies for clients across the United States. • Analysis focuses on development and documentation of direct and indirect costs, fair and equitable allocation methodologies, and defensible results. • Expertise also includes development of fiscal policies and procedures relating to cost of service and cost recovery. Experience Highlights Manhattan Beach, CA: Courtney served as the project executive and project manager on this engagement which determined the overhead allocation and full cost of providing city fee-based services. Key analysis included: • Identifying services provided by City staff, including documenting services, and service levels. • Ensuring fair and equitable allocations of support services. • Recommending capital project allocation through direct engineering charges. • Repeat client who engaged us for the same study 4 years later. Riverside, CA: This study reviewed the City’s overhead review practices. Key analysis included: • Ensuring all central services are appropriately accounted for in the plan. • Identifying best practices for cost allocation. Role on This Engagement: As Principal-in-Charge, Courtney will provide expertise in reviewing drafts and presenting results.

Relevant CA Clients: Citrus Heights Cupertino Dixon Elk Grove Fairfield Glendale Humboldt County Livermore Long Beach Manhattan Beach Orange Pacific Grove Redwood City San Bernardino County San Pablo San Mateo Santa Clara Santa Clara County Sonoma County South San Francisco Stanislaus County Sunnyvale Vacaville Winters Willits Years of Experience: 19 Education: A.A. Administration of Justice, A.A. Sociology Santa Barbara City College (CA). Professional Association / Certification: Government Finance Officers Association California Society of Municipal Finance Officers Revenue Enhancement Best Practices 51 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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KHUSHBOO INGLE VICE PRESIDENT Ms. Ingle is a Vice President who manages cost allocation plan, user fee, development impact fee, and cost of service engagements. Her experience with the firm also includes participation in operational audit engagements focusing on reviewing organizational, staffing, and internal processes to enhance services. Khushboo’s relevant experience include: • Completed over 150 cost of service studies for clients across the United States. • Analysis focuses on verifying and reviewing cost of service assumptions and ensuring compliance with best practices. • Expertise also includes impact fee studies and development fee-studies. Experience Highlights Orange, CA: Khushboo served as the Project Manager on this engagement which looked at conducting a citywide fee study and development impact fee analysis. Key analysis includes: • Streamlining land use categories for Fire impact fees to represent the current types of use. • Identifying growth projections and appropriate nexus considerations for impact fees. Downey, CA: Khushboo served as the project manager on this engagement which looked and developing a citywide cost plan, comprehensive user fee study, and Development Impact Fees. Key analysis included: • Review of current administrative functions, and ensuring all appropriate functions were included in the plan. • Incorporating updated metrics to account for each service area. • Calculation of Indirect costs. Role on This Engagement: Khushboo will serve as the Project Manager on this engagement, leading interviews and coordinating necessary data collection for the financial analysis, policy discussions, and working with the Data Analyst to compile and analyze data.

Relevant CA Clients: Berkeley Citrus Heights Cupertino Dixon Elk Grove Fairfield Humboldt County Livermore Long Beach Manhattan Beach Orange Pacific Grove Redwood City San Bernardino County San Pablo San Mateo Santa Clara Santa Clara County Sonoma County South San Francisco Stanislaus County Sunnyvale Vacaville Winters Years of Experience: 12 Education: B.A., University of California – San Diego, International Economics M.A., University of California – San Diego, International Affairs Professional Association / Certification: California Society of Municipal Finance Officers Revenue Enhancement Best Practices 52 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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H Work Plan This section of our proposal demonstrates our project understanding and provides an overview of our approach and proposed work plan, including task deliverables and overall project schedule. Project Understanding The City of Orange is requesting a Full Cost Allocation Plan and a User Fee Study. The City last conducted these studies in 2017 and 2018, respectively. Consistent with best Practices, the City is interested in engaging with an external consultant to conduct an update. It is important to review and update the Full Cost Allocation Plan to capture any organizational changes that have occurred in the last 6 years, as well as shifts in the types of services. The results of this analysis can be used by the General Fund to justify transfers from non-general fund sources, as well as be incorporated in the user fee study. The previous user fee study was conducted in 2018 and included all areas of service including facility rentals, building fees, and EMS fees. As part of the previous analysis, we worked with the City to convert their valuation-based fee schedule to one more based on scope of services – occupancy and square footage. Additionally, at the end of that study, we provided staff with excel-based models for annual updates and changes. The scope of the updated user fee study will be to utilize that prior information and any in-house updates, but also ensure that all new services are being captured and any feedback / input regarding use and implementation of current fee structures are incorporated. Through this process we will reevaluate all fees for service and ensure that it capture updated services and updated direct and indirect costs. Methodology and Approach The Matrix Consulting Group works with clients of all sizes in over 45 states across the U.S. and Canada. Every project is unique but is managed according to the following essential project approach:
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These approaches allow us to provide services to our clients that not only meet their needs and adhere to state and local guidelines but also educate staff about fees' uses and applications and provide guidance for future updates or increases. Work Plan The following outlines our detailed task plan to conduct the study. These scopes of work can be conducted concurrently. Project-wide Tasks There are three key tasks that would span all three scopes and then the tasks would vary based on each scope of work. The following tasks would be conducted for all scopes. Task 1 Data Collection Prior to any initial meetings, we will provide the City with a list of data requirements. This will allow our project team to review this information thoroughly in preparation for initial discussions with staff. A common list of data collection items include: • Budgeted Expenditures per Fund and Department. • Staﬃng per Fund and Department. • List of current fees to be included in the scope. • Copy of any previous studies / analyses. • List of comparable jurisdictions for the comparative analysis. These items will allow our project team to familiarize themselves with the City’s structure. Deliverable List of basic data requirements for the Study Understanding City-specific financial data. Working collaboratively wtih City staff through meetings and workshops.Applying industry standards, best management practices, and technical expertise for cost allocation and user fee application. Calculating defensible results with buy-in from internal and external stakeholders.Providing recommendations and transferring knowledge and work products to City staff for successful implementation. 54 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Task 2 Study Objectives and Project Schedule Once the data has been collected, the project team will then meet with City staff to discuss any issues identiﬁed by the project team, as well as to clarify any existing issues or concerns held regarding the current cost allocation and user fee study methodology. Discussions will include: • Review of the City’s speciﬁc needs and critical issues surrounding development and implementation of the cost allocation and user fee study. • Opportunities for improvement and restructuring of previous cost allocation and fee analyses. • Discussion of cost recovery goals. At the culmination of the meeting, the project team and the designated City staff will leave with a greater understanding of the overall approach and methodology that will be taken by the project team to conduct the cost allocation and user fee study. Deliverable Project Schedule Task 3 Excel-Based Model and Training The City wishes to have the ability to update the ﬁnal version of the cost allocation and fee studies, including the ability to add, revise or remove costs or service types, as well as update assumptions regarding any fee changes. Our technical models would provide the ability for the City to adapt and continuously update each study annually. We have previously provided our fee-based model(s) to the City for annual updates. We have updated our model(s) since the previous analysis, but many of the components are same. While the models are structured in Excel, the technical models are proprietary and for internal use by City staff only. By having our model based in Excel, the requirements for software training, new software, updates, licensing, or other support, are minimized. After the ﬁnal draft of the cost allocation plan and user fee study is approved, the project team would meet with, and train designated City employees on use of requested models. Staff will be provided with training that includes: a User’s Manual which explains key concepts, deﬁnes basic terms, includes a customized updated checklist of data that needs to be entered, and discusses different scenario options (e.g., adding new central services, removing receivers, etc.), as well as instruction tabs for the Fee Models. 55 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Deliverable Excel Model and Backup Documentation Cost Allocation Plan Tasks The City of Orange is requesting the development of a Cost Allocation Plan to capture the indirect costs associated with direct programs and services. The City last conducted this study in 2017 and would like to update it to ensure that all indirect costs associated with operations are captured. The tasks to be conducted are described below. Task 1 Interview Staff and Gather Allocation Metrics The project team would review the City’s previous cost allocation plan, as well as current ﬁnancial structure to identify City departments and services to be allocated. To structure a custom cost allocation model, our project team would perform the following: • Review and discuss the accounting (fund and organizational levels) structure of the City based on budgeted expenditures to identify any anomalies. • Identify and meet speciﬁc central services departments to develop allocation bases and ensure that the plan reﬂects the following aspects: - All current services provided by the Department are identiﬁed and documented within the Cost Allocation Plan. - Allocation bases discussed to be utilized are reﬂective of the current level of effort and most relatable to the service being performed. The following is a sample ﬂowchart visually representing discussion outcome, the ﬁrst level is the central services department, the second level is the identiﬁed service category, and the third level is the basis by which costs will be allocated:
• Discuss alternative allocations, including outcomes and potential impacts.

Finance
Payroll
# of Employees per Division
Accounts Payable
# of Invoices per Division
Financial Reporting
Actual Expenses per Division
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The points above provide examples of the types of detailed and in-depth discussions that the project team will have with City departments involved in the cost allocation process. At this point in the process, the project team would reach out to each department and ask for speciﬁc allocation metrics such as purchase orders, invoices, sq. ft. per facility, etc. Deliverable Allocation Metric Requests from Support Departments Task 2 Review of Draft Cost Allocation Metrics Based on the units of service identiﬁed in Task 1 and the allocation metrics collected, the project team would put together allocation workbooks for review with central service departments. The purpose of these workbooks is to review the initial results of the allocation metrics. The following graphic shows an example of the allocation workbook: Fund Dept Desc # of AR Transactions per Fund/Dept Allocation % 1 10 City Manager 3 0.87% 1 16 Human Resources 30 8.75% 1 20 City Attorney 30 8.75% 1 30 Police 68 19.83% 1 35 Fire 1 0.29% 1 40 Development Services 7 2.04% 1 50 Public Works Streets 5 1.46% 1 51 Public Works Facilities 1 0.29% 1 52 Community Services 185 53.94% 10 Water 1 0.29% 14 Sewer 8 2.33% 29 Self-Insured Liability Fund 4 1.17% TOTAL 343 100.00% In the sample graphic provided, based on the number of AR Transactions per fund/department, the primary support is for Community Services (54%) for all the Parks and Recreation transactions, followed by Police (20%). Based upon the results of this sample, the project team would verify with Finance that the statistics were allocated to the appropriate fund/department and that the resulting percentage is reﬂective of the support being provided by the Accounts Receivable staff and function. This type of detailed review is critical for the development of a defensible cost allocation plan. It also ensures that departmental staff and City staff are comfortable with the use of the allocation metrics and the support that those metrics represent. Deliverable Draft Allocation Workbooks 57 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Task 3 Structure and Prepare Draft Full Cost Allocation Plan Once the central service departments and administrative functional areas have agreed upon, the appropriate allocation metrics for services, allowable administrative or other indirect costs are allocated to each beneﬁting department, operating unit, or fund. At this point the project team would begin customizing the Cost Plan to ensure methodologies and assumptions comply with Federal regulations (2 CFR 225) by utilizing a double-step down allocation methodology and general accounting principles. During the development of the cost allocation plan, the project team will ensure that any expenses included in the plan are vetted and reviewed with Finance staff, as well as incorporate any direct reimbursements. The results of the draft cost allocation plan will be provided to staff in numerical format in Excel prior to the development of a draft report. Deliverable Draft Cost Allocation (Excel Results) Task 4 Finalize the Cost Allocation Plan Upon review and approval of the draft cost plan by central service departments and the Finance Department, the project team will ﬁnalize the Cost Allocation Plan and report. The ﬁnal deliverables associated with the Cost Allocation Plan will be: • Cost allocation plan report: including all detailed allocation schedules, cost schedules, summary schedules, and narrative information regarding the central services included. • Excel summary schedule: the results of the full cost allocation plan in Excel format for ease of calculations, incorporation into City documents, and review by staff. This type of ﬁnal work product ensures that information is available in a variety of formats for City staff to use. The detailed report serves as backup documentation; whereas the Excel results can be input into budget documents. Deliverable Final Cost Allocation Report Comprehensive User Fee Study Tasks The City of Orange would like to review all of its fees for service. As we worked with the City on its previous fee study, we will utilize that knowledge along with meeting with staff to ensure all services are captured, in compliance with legal regulations, and documented through an updated master fee schedule.. The following tasks provide an overview of the level of detail utilized to conduct the comprehensive fee study. 58 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Task 1 Develop a Schedule of Current and Potential Fees for Service The project team will work with staff to review their current fee schedules in line-item detail, including any major modiﬁcations that have been made since the previous fee study. This meeting is critical in ensuring staff can incorporate any updates or changes to the fee study based on code, regulation, staﬃng, process, or technological changes. The focus of this meeting will be the following: • Renaming fees: Rewording or renaming fees to identify services more clearly. • Eliminating fees: Removing any outdated services or fees. • Adding new fees: Capturing any new services or breaking out existing fee categories to identify all the services being provided by City staff more clearly and identify potential fees for services that the City would like to provide. • Recategorization of fees: Collapsing or expanding multiple fee ranges to better capture the services provided. For example, eliminate lot ranges or acreages if those do not impact the review amount, but add categories based upon the approval level (i.e., Commission vs. Director level). It is important to note that this meeting occurs ﬁrst to ensure that any signiﬁcant proposed structural changes are captured prior to collecting time estimate information or developing draft fee results. However, there is the ability to make future adjustments. Deliverable Proposed Fee Structure(s) Task 2 Conduct Time Data Gathering Workshops Having worked with the City previously, we do have access to prior time estimation data. Additionally, we understand that City staff have had the ability to update these assumptions annually since the previous fee study. Therefore, the project team will crosswalk the existing fee schedule against available information and conduct workshops to reevaluate existing time estimates and gather any new time estimates needed. Below is an example of the steps involved in permit processing and the time associated with each step.

The project team will conduct multiple time estimate workshop(s) for each department / division included in the study, and the workshop results will be Excel-based workbook(s) IntakePermit Tech: 15 minsRouting Permit Tech: 10 minsInitial Review Plan Checker: 1 hourFinal Review Plan Checker: 30 minsIssue Permit Permit Tech: 15 mins 59 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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that staff can review. Staff will be provided time for any edits or comments on time estimate information. Deliverable Input Estimate Workbook(s) Task 3 Develop Fully Burdened Hourly Rates Based on the City’s staﬃng and budget information, the project team will calculate fully burdened hourly rates, including direct and indirect costs. The following points highlight the cost components and factors included in fully burdened rates: • Direct costs: This component accounts for salary and beneﬁts associated with each employee or position and reﬂects City staﬃng and salary reports. • Indirect costs - Departmental: This component accounts for administrative and management support provided to line-level staff, as well as operational services and supplies that are used in the execution of job duties. This cost component is developed through interviews with staff and an analysis of budgets. • Indirect costs - Citywide: This component accounts for citywide support such as Finance, HR, and Attorney support provided by other departments. This would be calculated based on the full cost allocation plan. Once the cost components have been documented and developed, the project team will review MOUs and talk with departmental staff to determine appropriate productive hour calculations. These reduced available hours will ensure fully burdened hourly rates account for leave accruals (holiday, vacation, and sick) and any meetings or training. Deliverable Fully Burdened Hourly Rates Task 4 Perform Total Cost Analysis The Matrix Consulting Group’s costing model is built based on the City’s operations, budget details, and intended uses for the results. This method is a customized approach speciﬁc to each jurisdiction for cost analysis of user fee services. It is a “bottom-up” approach, the most defensible methodology for calculating user fees. The methodology incorporates the time estimate information and fully burdened hourly rate information. The following graphic shows the cost calculation:

Time EstimateFully Burdened RateFull Cost Fee
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This costing method uses time and annual activity level data to establish the cost of providing services on both a unit and an annual level. Once the time spent for a fee activity is determined for each individual or position, the team uses its fee and rate software to apply the fully burdened hourly rates calculated in the previous task. Resulting costs are presented on a unit and annual level and are compared to the existing fee schedule and revenue reports. The City will obtain detailed information regarding cost recovery surpluses and deﬁcits on both a detailed (per unit) and global (annualized) level, as well as an understanding of cost components for each service. Deliverable Per Unit and Annual Fee Study Results Task 5 Conduct a Market Rate Survey We will work with the City to identify jurisdictions in Orange County, or elsewhere in the Southland, to conduct a comparative survey of fees. This comparative survey activity will include: • Developing fee scenarios for each department included in the study to be compared to other jurisdictions. • Graphing the results of the fee analysis for easy visual comparison purposes. • Collecting contextual information such as population size, budget, staﬃng, last time fee study was done, and last fee schedule update. 61 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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As market surveys do not provide adequate or objective information about the relationship between a jurisdiction’s costs and fees, these steps ensure we provide the City with the most information possible. Deliverable Comparative Graphs (included in Draft Report) Task 6 Review / Revise Fee Study Results Because the analysis of service fees is based on estimates and information provided by City staff, all participants must be comfortable with our methodology and the data they have provided. Once the department agrees that the analysis reﬂects the reasonable costs of providing services, City management can review the results. At this point, the project team will provide City staff with Recommended Fee Workbooks. The Recommended Fee Workbooks will provide departments / divisions with the fee study results in MS Excel. The following shows an example of the workbook: Current - Per Unit Results Fee Title Current Fee Total Cost Surplus/(Deficit) Per Unit Cost Recovery % Lot Line Adjustment $900 $1,557 ($657) 58% Temporary Use Permit $40 $325 ($285) 12% Recommended Fee Fee Title Recommended Fee $ Change to Recommended Fee % Change to Recommended Fee Recommended Fee Cost Recovery % Lot Line Adjustment $1,200 $300 33% 77% Temporary Use Permit $100 $60 150% 31% Recommended Fee Annual Fee Title Workload Revenue at Current Fee Revenue at Recommended Fee Potential Change in Revenue Lot Line Adjustment 4 $3,600 $4,800 $1,200 Temporary Use Permit 60 $2,400 $6,000 $3,600 TOTAL $6,000 $10,800 $4,800 As the graphic indicates, the recommended fee workbook allows the City to input information into the Recommended Fee column and see its impacts, such as the dollar increase, percentage increase, and what percentage of their current costs they will recover. Additionally, the workbook allows the City to calculate potential increases or declines in revenue because of the recommended fees. Deliverable Recommended Fee Workbooks 62 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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Task 7 Prepare a Draft User Fee Study Report Upon conclusion of the fee study, we will prepare a detailed report summarizing the results of each of the previous work tasks described above. This report will include: • A concise executive summary discussing the study, methodology, results, and narrative describing the services included in the study. • A section on proposed modiﬁcations to the current fee schedule, including removal or addition of new fees for service. • A section on per unit and annual results for each fee is included in the analysis, as well as where workload data is available. • A comparative survey section outlining key fees, their comparison to other local jurisdictions, and contextual information regarding budget and staﬃng. The draft report will be provided to City staff for comments. Deliverable Draft Fee Study Report Task 8 Finalize Fee Study Report Any edits or revisions to the draft user fee study report will be incorporated into the ﬁnalized fee study report. This ﬁnalized fee study report will include all elements of the draft fee study report and any additional cost recovery considerations and policy considerations for the City Council’s review. Deliverable Final Fee Study Report Task 9 Master Fee Schedule Once the ﬁnal user fee study report is approved, the project team will help the City update its master fee schedule. This attachment is extremely helpful as part of the staff report provided to the Council upon adoption. Deliverable Master Fee Schedule Task 10 Present the Final Report to Key Stakeholders The presentation of results to City oﬃcials and/or stakeholders is critical to the success of the overall engagement. Because the product from the study is often controversial, the objective of this ﬁnal step is to present a succinct summary that provides decision makers with key information. The Matrix Consulting Group will attend and present the study at up to three (3) Committee or Council meetings, including any fee adoption 63 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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hearings. We believe that these number of meetings is typically suﬃcient to ensure that there is buy-in from the stakeholders. Deliverable Study Presentation Timeline The City has indicated that this project will occur from September – December 31, 2024. With that in mind, we propose the following four-month schedule, shown on a task-by-task basis. Tasks 1 2 3 4 4+ Project Wide Tasks Data Collection Study Objectives/Project Schedule Excel-Based Models/Training Cost Allocation Plan Tasks Interview Staff/Gather Metrics Review Draft Metrics Draft Report Prepare Final Report User Fee Study Tasks Current & Potential Fees Data Workshops Fully Burdened Hourly Rates Total Cost Analysis Comparative Survey Review/Revise Results Draft Fee Study Report Prepare Final Report Update Master Fee Schedule Presentation The above timeline is for completing the analysis, development of implementation options. However, this timeline does result in fee implementation no earlier than March 2025, due to the 60 day waiting period for development-related fees. If the City is interested in implementation by January 1, 2025, that would require completion of the project by October 2024, which would not be feasible, given a start date of September 2024. Presentations and excel-based models and trainings, would be available after project completion. 64 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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I Fees The Matrix Consulting Group proposes to perform the tasks and services associated with the development of a Full Cost Allocation Plan and User Fee Study for a ﬁxed-price fee of $58,500. The following table shows our proposed cost by estimated hours per task and position. Principal-in-Charge Project Mgr. Analysts (3) Total Cost Project-wide Tasks Data Collection 0 2 4 $1,100 Study Objectives/Project Schedule 2 2 2 $1,400 Excel-Models/Training 2 4 6 $2,500 Subtotal Project-Wide Tasks 4 8 12 $5,000 Cost Allocation Plan Tasks Interview Staff/Gather Metrics 0 4 6 $1,900 Review Draft Metrics 0 6 10 $3,000 Draft Report 2 4 26 $5,500 Prepare Final Report 2 4 10 $3,100 Subtotal CAP Tasks 4 18 52 $13,500 Comprehensive User Fee Tasks Current & Potential Fees 0 4 8 $2,200 Data Workshops 0 6 14 $3,600 Fully Burdened Hourly Rates 0 6 20 $4,500 Total Cost Analysis 0 10 26 $6,400 Comparative Survey 0 4 24 $4,600 Review/Revise Results 0 8 16 $4,400 Draft Fee Study Report 0 10 20 $5,500 Prepare Final Report 2 6 12 $3,900 Develop Master Fee Schedule 0 2 8 $1,700 Presentation 4 8 0 $3,200 Subtotal Comprehensive Fee Study Tasks 6 64 148 $40,000 Total Hours 14 90 212 Hourly Rate $300 $250 $150 Total Professional Fees $4,200 $22,500 $31,800 $58,500 Total Project Cost $58,500 This price is a ﬁxed, not-to-exceed price contract, inclusive of all travel and any other expenses. Our typical practice is to bill for hours worked monthly. If any additional services are required, they will be billed at the hourly rates noted. The Matrix Consulting Group is committed to helping our clients develop accurate and defensible cost-of-service methodologies and ensure that they can implement the results 65 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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of these studies appropriately. Our project team will work with City staff to facilitate an understanding of the results and how to incorporate those results into budget and policy documents, informational handouts, and other City materials. Our client support continues after a ﬁnal report has been issued. We understand that questions can arise well after project completion and are committed to working with our clients to answer any questions about methodologies and applications of results. This support is provided to our clients at no extra cost. 66 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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J Related Experience and References This section contains information about our experience providing services requested by the City or Orange as well as ﬁve project references. Cost Allocation Plan Experience Our ﬁrm has extensive experience developing comprehensive cost allocation plans, as well as indirect cost rate proposals for various municipal organizations across the United States. Regardless of jurisdiction size, our goal is to document and deﬁne the services being provided, and accurately allocate costs to all beneﬁciaries. The following points highlight our experience with developing cost allocation processes and metrics: • Administrative Functions: Our ﬁrm has extensive experience in evaluating processes and functions associated with City Clerk, Finance, Human Resources, and Purchasing. From basic tasks and responsibilities to process improvement and oversight controls, our project teams can: - Identify core service functions, such as payroll, employee beneﬁts, budget preparation, agenda, and commission support. - Review current data metrics, and work with staff to ensure resulting allocations are appropriate, fair, and equitable. - Recognize services that are not in direct support of departments, including business licenses and elections, and ensure they are accurately identiﬁed, but not further allocated. Our project teams understand the core services associated with administrative functions, as well as the time associated with process completion, and are adept at helping staff determine daily, weekly, monthly, or annual time spent on a task. These assumptions form the core basis of a cost allocation plan, and should be defensible not only through documentation, but also by City staff. • Governmental Functions: The Matrix Consulting Group has worked with and been a part of managerial studies relating to City Manager and Legal services. Additionally, we have extensive experience working with, and presenting to various boards, councils, and subcommittees. Our understanding of the various types of services provided allow our project teams to assess what services are best for allocation, including: - Categorizing services and support that beneﬁt the City as an organization, such as contract negotiation, and approval of internal policies. 67 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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- Identifying services that beneﬁt the City economically, such as lobbying, and economic development, which should not be allocated. Our team understands how these costs can and should be treated in an OMB compliant plan, including making staff aware of common practices, as well as aggressive allocation options. • Internal Services: The Matrix Consulting Group has signiﬁcant experience evaluating services and functions associated with facilities maintenance, ﬂeet services, and information technology. While these services can be part of the general fund or internal services, their allocation is important when trying to understand the indirect costs associated with any Fund, Department, or Program. Our project teams work with these departments to: - Review existing allocation processes and metrics to ensure compliance with state and federal regulations. - Determine if newer metrics, or metric alterations could provide more accurate allocations. • Indirect Cost Rate Proposals: Our ﬁrm’s experience with indirect cost rate proposals ranges from developing City-wide proposals to departmental and divisional proposals. We look at all indirect costs related to the service and program area, determine if it is allowable and then set up the indirect cost rate calculation. Based upon the jurisdiction’s rate methodology we are versed in provisional, ﬁxed ﬁnal, and ﬁxed carry forward rates. We work with our clients to review rates, outline appropriate applications, and customize templates based upon cognizant agency guidelines. Our project team members are well versed in Oﬃce of Management and Budget (OMB) guidelines for cost allocation, Generally Accepted Accounting Principles (GAAP), and best management practices outlined by the Government Finance Oﬃcers Association (GFOA) relating to cost allocation and cost recovery. We are committed to ensuring that all cost centers being allocated comply with state and local laws, use fair and equitable allocation metrics, and are documented and defensible. Recent clients of the Matrix Consulting Group to whom our proposed project team have provided Cost Allocation Plan services are included in the following table:
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Jurisdiction Full Cost OMB Indirect Rates Annual Plan Adelanto, CA X Agoura Hills, CA X Burlingame, CA X X X Calimesa, CA X X X Citrus Heights, CA X X Cupertino, CA X X Daly City, CA X Dixon, CA X X Downey, CA X X Dublin, CA X X X Elk Grove, CA X X X Fairfield, CA X X Hercules, CA X X Livermore, CA X X X Malibu, CA X Manhattan Beach, CA X X X Millbrae, CA X X Pacific Grove, CA X X Pomona, CA X X Port of Long Beach, CA X X Redwood City, CA X X Riverside, CA X X Sacramento Regional Transit, CA X X X San Mateo, CA X X X San Ramon, CA X Santa Clara, CA X X X South San Francisco, CA X X Sunnyvale, CA X X X Details about any project listed above are available upon request. User Fee Study Experience Our ﬁrm has extensive experience conducting comprehensive user fee studies for a variety of municipal organizations and departments. When conducting comprehensive user fee studies, the focus is often on Community Development (building, planning, and engineering) and Parks and Recreation services. The following points highlight our experience in these areas: • Community Development: Our ﬁrm has extensive experience in evaluating development review permitting functions for Building, Planning, Engineering, and Fire Prevention. From the basic process steps for submitting, reviewing, inspecting, and approving applications and permits to development of processes, procedures, and cost recovery goals, our project teams can address topics as:
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- The best metric for assessing fees, such as building valuation, square footage, construction estimate, or number of fixtures. - Appropriate deposit amounts, guidelines, and processes to ensure actual cost recovery is achieved. - Setting fees at levels that both recover costs but are not cost prohibitive. - Cost recovery and implementation options for support services including General Plan Updates, Technology Fees, GIS, etc. Beyond understanding processes and assessing time estimates provided, our project teams are aware of the cross-departmental support associated with application and permit services. These costs are included in the full cost calculation and can be expressed as part of the established fee or a separate fee. • Parks and Recreation: The Matrix Consulting Group has worked with every type of recreation function, including traditional parks and recreation, libraries, and open space preserves. Our experience spans master and strategic planning, park condition assessments, and program staﬃng and cost recovery. Our project teams are well versed in the areas that most impact cost recovery, including: – The best use of a tiered recovery approach, such as resident versus non-resident, or proﬁt versus non-proﬁt. – Setting fees according to the cost recovery pyramid to ensure that premium services have a higher cost recovery. The goal in reviewing parks and recreation costs for service, is to ensure that fees and rates are set at a level that allows the City to continue to serve the community in a manner consistent with current goals and commitments. Our ﬁrm also has extensive experience in calculating cost of services for administrative functions such as Finance and City Clerk, as well as public safety services relating to Police, Fire Prevention, and EMS. All our cost of service and user fee studies are developed in compliance with California State regulations including Propositions 218 and 26, as well as government codes 66014 and 66016 which stipulate that user fees charged by local agencies “…may not exceed the estimated reasonable cost of providing the service for which the fee is charged”. The following table includes a sampling of California clients for whom we have conducted user fee studies, including the types of departments and services reviewed:
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Jurisdiction Planning Fees Building Fees Engineering Fees Fire Fees Admin Fees Utility Fees Police Fees Recreation Fees Adelanto, CA X X X X X Agoura Hills, CA X X X X X Burlingame, CA X X X X X X X X Calimesa, CA X X X X X Capitola, CA X X X X Citrus Heights, CA X X X X X X Cupertino, CA X X X X Dixon, CA X X X X X X Downey, CA X X X X X X X X Dublin, CA X X X X X X X Elk Grove, CA X X X Glendale, CA X X X X X X X X Livermore, CA X X X X Los Altos Hills, CA X X X X Malibu, CA X X X X X Manhattan Beach, CA X X X X X X X X Menifee, CA X X X X X X X Millbrae, CA X X X X X X Mill Valley, CA X X X X X X Montebello, CA X X X X X X X X Orange, CA X X X X X X X X Pacific Grove, CA X X X X X X Redwood City, CA X X X X X X X X San Mateo, CA X X X San Ramon, CA X X X X X X Santa Clara, CA X X X X X X X X South Pasadena, CA X X X X X X X So. San Francisco, CA X X X X X X X X Stockton, CA X X X X Vacaville, CA X X X X X X X Winters, CA X X X X X X X Details about any project listed above are available upon request. References The following table references ﬁve clients for whom similar services were provided and managed by our project executive and project manager. Client Contact Project Type Agoura Hills, CA Ramiro S. Adeva III Assistant City Manager (818) 597-7353 [email protected] Comprehensive Fee Study Overhead Cost Analysis
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Client Contact Project Type Burlingame, CA Helen Yu-Scott Finance Director (650) 558-7222 [email protected] Cost Allocation Plan Comprehensive Fee Study Calimesa, CA Celeste Reid, CPA Finance Director (909) 795-9801 [email protected] Cost Allocation Plan Comprehensive Fee Study Malibu, CA Renee Neerman Finance Manager (310) 456-2489 ext. 222 [email protected] Cost Allocation Plan Comprehensive Fee Study San Ramon, CA J. Kelly Session Administrative Services Director (925) 973-2576 [email protected] Comprehensive Fee Study Overhead Cost Analysis Additional details or references are available upon request. 72 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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K Sample Report The link below provides access to ﬁnal Fee Study and Cost Allocation Plan reports our proposed project team recently completed for the City of San Ramon, CA. https://drive.google.com/drive/folders/1fola6WKWdTHpl_V-NSjYyMDCa5fOS1kl?usp=sharing 73 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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L Resources Provided by the City We envision a close working relationship with the City throughout the project. We place a strong emphasis on transparency and robust communication. To ensure these effective outcomes we will set up bi-weekly (every 2 weeks) updates with the City. These updates can be in the form of a brief meeting or a summary status email which outlines the work completed to date, the current tasks being performed, and any future tasks. These communications allow us to keep the City informed of any hurdles in completing the project, as well as allow staff to provide input on any key ﬁndings from the fee study and cost allocation analysis. Task-Speciﬁc Estimated City Support The table below shows the estimated level of City support needed for tasks described in Section H: Work Plan. Tasks Estimated City Support Project Wide Tasks Data Collection 4-8 hours for staff to collect and distribute information Study Objectives/Project Schedule 1 hour for all involved City departments Excel-Based Models/Training 1-2 hours of virtual training Cost Allocation Plan Tasks Interview Staff/Gather Metrics 1 hour per City support department Review Draft Metrics 1 hour per City support department Draft Report 1 hour for Finance department Prepare Final Report None User Fee Study Tasks Current & Potential Fees 1 hour for all involved City departments Data Workshops 1-4 hours for all involved City departments Fully Burdened Hourly Rates 1 hour for Finance department Total Cost Analysis 1-3 hours for all involved City departments Comparative Survey None Review/Revise Results 1-2 hours per department Draft Fee Study Report 1-2 hours per department to review report Prepare Final Report None Update Master Fee Schedule None Presentation 1-2 hours for presentation review This approach ensures that our joint efforts consistently yield effective results and outcomes that will beneﬁt the City. 74 Proposal to Develop a Cost Allocation Plan and User Fee Study Orange, CA

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M Certiﬁcate of Non-Collusion A signed Certiﬁcate of Non-Collusion is included on the following page. 75

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SECTION VII: ATTACHMENTS

ATTACHMENT A:

CERTIFICATE OF NON-COLLUSION

[Note: This form must be completed and signed by an authorized representative of each bidder.]

Be it known that ________________________________________________________ (name), being first duly sworn, deposes and testifies that he/she is the ___________________________ (relationship with bidding firm), of ______________________________________(legal name of bidding firm), making the foregoing bid:

1. The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation.

2. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid.

3. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding.

4. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

5. All statements contained in the bid are true.

6. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

7. Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

8. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________ [date], at __________________ [city], ____________ [state].

That all the above statements are true to the best of my knowledge.

______________________________________
Signed

Richard Brady
President
Matrix Consulting Group, Ltd.

San Mateo
July 17, 2024
California
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Appendices We have reviewed the City’s Sample of Standard Professional Services Agreement (Attachment B) in its entirety. We are willing and able to comply with all terms and conditions except the insurance requirement regarding coverage for owned automobiles. Our ﬁrm does not own automobiles, as such we cannot provide coverage for this. Our insurance otherwise complies with contract requirements, and we would request an exception on this minor issue. This proposed exception will not impact cost, scheduling or other areas of our proposal. In the following pages are provided the ﬁrst two-pages from the two issued addenda for this project. 77

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Finance Department - Purchasing Division

Addendum No. 1

Date: July 18, 2024

To: All Bidders

Subject: RFP 24-25.01 – Cost Allocation Plan and User Fee Study

A. The following are answers to questions submitted for the project referenced above.

1. Question: “Is this a specific document that you can provide or are we to include our own cost spreadsheet under that name?”
Answer: Please provide your own sheet.

2. Question: “Item F.1.b on page 11 of the RFP states that we must list exceptions in a separate attachment. Can we add the attachment as an appendix to our main proposal, or would you like it as a completely separate document? Answer: Yes, please append the clearly labeled list of exceptions to the main proposal.

3. Question: “If a separate document, would you like the same number of copies (4; 3 bound, 1 unbound) as the main proposal?”
Answer: Yes.

4. Question: “Can you make available the comprehensive user fee study performed in 2018?”
Answer: Attachment A – A comprehensive user fee study report was not adopted by the City Council. However, attached is the 2018 Draft Report on the Citywide Cost of Services (User Fee) Study presented to the City Council.

B. This is to notify of the clarification to the deadline and submission instructions.

1. The original RFP 24-25.01 stated the proposal due date of July 22, 2024, by 5:00 pm P.T. the new deadline is July 25, 2024, by 5:00 pm P.T..

2. We will be accepting both bound and digital copies of the proposals, giving you the option to submit in either format.

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Careful note of the Addendum by all parties of interest is necessary in order that the proper allowances are made in strict accordance with the Addendum, relevant to other official communications if any, and the related specifications. All trades associated shall be fully advised by their Contractor in the performance of all related work, which will be required for the successful implementation of these changes.

Please note all previously posted questions and answers have been included in this addendum.

Bidder shall signify the receipt of this addendum with a signature on page 2 of this Addendum No. 1. Please contact Wanda Alvarez for any questions regarding this addendum at [email protected] or call (714) 744-2266.

Wanda Alvarez
Purchasing Officer
I _____________________, authorized representative for company ______________, hereby acknowledge the receipt of RFP 24-25.01 – Cost Allocation Plan and User Fee Study - Addendum No. 1 documents from your agency, City of Orange, dated July 18, 2024. ________________________________________
Company Name
________________________________________ _______________ Signature of Authorized Company Representative Date
______________________
Phone number
______________________
Email address
We appreciate your cooperation and promptness regarding the documentation procedure.

Matrix Consulting Group, Ltd.

Richard Brady, President
Matrix Consulting Group, Ltd.

July 22, 2024
650-858-0507
[email protected]
79

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Finance Department - Purchasing Division

Addendum No. 2

Date: July 22, 2024

To: All Bidders

Subject: RFP 24-25.01 – Cost Allocation Plan and User Fee Study

This is to notify you of clarification to Addendum No. 1 for Proposal packet submittal.

Addendum No. 1 states, “We will be accepting both bound and digital copies of the proposals, giving you the option to submit in either format.”

Digital copies of the Proposal packet shall be submitted by email to Wanda Alvarez, Purchasing Officer at [email protected].

Please note all previously posted questions and answers have been included in this addendum.

Bidder shall signify the receipt of this addendum with a signature on page 2 of this Addendum No. 2. Please contact Wanda Alvarez for any questions regarding this addendum at [email protected] or call (714) 744-2266.

Wanda Alvarez
Purchasing Officer

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I, Richard Brady, authorized representative for company Matrix Consulting Group, hereby acknowledge the receipt of RFP 24-25.01 – Cost Allocation Plan and User Fee Study - Addendum No. 2 documents from your agency, City of Orange, dated July 22, 2024.

Matrix Consulting Group
Company Name
________________________________________ 7-22-24
Signature of Authorized Company Representative Date
650-858-0507
Phone number
[email protected]
Email address
We appreciate your cooperation and promptness regarding the documentation procedure. 81 Agenda Item
City Council
Item #: 3.4. 9/24/2024 File #: 24-0529
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Trang Nguyen, Finance Director

1. SUBJECT
Agreement with Hinderliter, De Llamas and Associates for Sales and Use Tax Audit and Information Services.

2. SUMMARY
The City's Sales and Use Tax Audit and Information Services contract expired on June 30, 2024.

Staff recommends the City renew its relationship with Hinderliter, De Llamas and Associates for Sales Tax Audit and Information Services through June 30, 2029, with options to extend the term of this agreement for an additional five 3-year terms upon the same terms and conditions.

3. RECOMMENDED ACTION
Approve the agreement with Hinderliter, De Llamas and Associates for Sale and Use Tax Audit and Information Services; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The first-year expense for this agreement is $11,160 and will be funded through the General Fund (100):
100.1201.51670.00000 Other Professional & Consulting Services Agreement includes annual increases based on the Consumer Price Index (CPI) if applicable.

5. STRATEGIC PLAN GOALS
2: Be a fiscally healthy community
d: Effectively manage and develop City assets.

6. DISCUSSION AND BACKGROUND
In 2019, the City renewed its contract with Hinderliter, De Llamas and Associates (HdL) to provide sales and use tax analysis, forecasting, and audit services. This contract expired on June 30, 2024.

HdL has consistently provided high quality customer service throughout the term of their agreement.

They identify and recover sales and use tax allocation errors, report deficiencies, and prepare necessary case submittals to the California Department of Tax and Fee Administration. HdL has recovered approximately $2.8 million in sales tax revenue over the last five years for the City. The agreement is for a flat fee of $930 a month, or $11,160 annually, for the first year with a Consumer City of Orange Printed on 9/18/2024Page 1 of 2
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agreement is for a flat fee of $930 a month, or $11,160 annually, for the first year with a Consumer Price Index (CPI) increase annually. In addition to the service cost, HdL assesses a 15% recovery fee for new sales tax and use tax revenue received by the City as a direct result of their audits. The new sales and use tax revenue identified and received by the City will offset this fee. This audit fee applies to monies received in the first eight consecutive reporting quarters. This fee is standard in the industry to recoup some of the administrative costs associated with performing the tax audit and recovery. The City only pays the fee if HdL successfully recovers new revenue. HdL does not bill for audit revenues until the City receives said monies.

Staff recommends the City approve the agreement with HdL for a five-year period with an option to extend the term of this agreement for an additional five 3-year terms upon the same terms and conditions. By offering the possibility of multiple extensions, the City can continue to maintain a long- term relationship with HdL. This continuity can be beneficial for maintaining institutional knowledge about the City’ssales tax landscape. Additionally, the option for multiple extensions allows the City to secure better rates or conditions.

7. ATTACHMENTS
· Agreement with Hinderliter, De Llamas and Associates
City of Orange Printed on 9/18/2024Page 2 of 2
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83 Agenda Item
City Council
Item #: 3.4. 9/24/2024 File #: 24-0529
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Trang Nguyen, Finance Director

1. SUBJECT
Agreement with Hinderliter, De Llamas and Associates for Sales and Use Tax Audit and Information Services.

2. SUMMARY
The City's Sales and Use Tax Audit and Information Services contract expired on June 30, 2024.

5. STRATEGIC PLAN GOALS
2: Be a fiscally healthy community
d: Effectively manage and develop City assets.

HdL has consistently provided high quality customer service throughout the term of their agreement.

They identify and recover sales and use tax allocation errors, report deficiencies, and prepare necessary case submittals to the California Department of Tax and Fee Administration. HdL has recovered approximately $2.8 million in sales tax revenue over the last five years for the City. The agreement is for a flat fee of $930 a month, or $11,160 annually, for the first year with a Consumer City of Orange Printed on 9/18/2024Page 1 of 2
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84 Item #: 3.4. 9/24/2024 File #: 24-0529
agreement is for a flat fee of $930 a month, or $11,160 annually, for the first year with a Consumer Price Index (CPI) increase annually. In addition to the service cost, HdL assesses a 15% recovery fee for new sales tax and use tax revenue received by the City as a direct result of their audits. The new sales and use tax revenue identified and received by the City will offset this fee. This audit fee applies to monies received in the first eight consecutive reporting quarters. This fee is standard in the industry to recoup some of the administrative costs associated with performing the tax audit and recovery. The City only pays the fee if HdL successfully recovers new revenue. HdL does not bill for audit revenues until the City receives said monies.

7. ATTACHMENTS
· Agreement with Hinderliter, De Llamas and Associates
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102
Agenda Item
City Council
Item #: 3.5. 9/24/2024 File #: 24-0542
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreement with SoCal SCADA Solutions LLC for designing the Programmable Logics Controller (PLC) and implementing Supervisory Control and Data Acquisition (SCADA) system integration for Well 28.

2. SUMMARY
Well 28 is under construction and there is a need to design the new well PLC and integrate it into the City’s existing SCADA system to enable remote monitoring and controlling capabilities. SoCal SCADA Solutions LLC was ranked as the top consultant among the three firms that submitted proposals for these services.

3. RECOMMENDED ACTION
Approve the agreement with SoCal SCADA Solutions LLC in the amount of $40,980 representing the original proposed fee plus a 10% contingency of $4,098 for Well 28 PLC’s design and SCADA system integration services; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this agreement is $45,078 and will be funded through the Water Fund (600):
600.8011.51620.00000 Engineering Services

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

6. DISCUSSION AND BACKGROUND
Well 28 construction is on-going and is scheduled to be completed by spring 2025. As with other critical Water Division facilities, the upcoming new well is expected to be integrated into the City’s existing SCADA system to provide remote monitoring and controlling capabilities. Scope of work includes programing the new PLC, conducting factory test of panel provided by contractor, SCADA integrating, performing loop and site tests, overseeing start up, and preparing as-built PLC program City of Orange Printed on 9/18/2024Page 1 of 2
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and control.

Staff has contacted and solicited proposals from reputable firms. All firms were presented with the scope of work, project schedule, plans and product specifications. The proposals were received as follows:

1. SoCal SCADA Solutions LLC, Aliso Viejo $40,980

2. South Coast Automation System, Orange $44,030

3. Tesco Controls, Sacramento $69,550
Proposals received were evaluated based on experience, familiarity with similar projects, and proposed fee. SoCal SCADA Solutions LLC was ranked as the top consultant. Therefore, staff recommends that SoCal Solutions LLC be awarded the agreement in the amount of $45,078 representing the original proposed fee of $40,980, plus a 10% contingency of $4,098.

7. ATTACHMENTS
· Agreement with SoCal SCADA Solutions LLC
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Agenda Item
City Council
Item #: 3.5. 9/24/2024 File #: 24-0542
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

4. FISCAL IMPACT
The expense for this agreement is $45,078 and will be funded through the Water Fund (600):
600.8011.51620.00000 Engineering Services

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

6. DISCUSSION AND BACKGROUND
Well 28 construction is on-going and is scheduled to be completed by spring 2025. As with other critical Water Division facilities, the upcoming new well is expected to be integrated into the City’s existing SCADA system to provide remote monitoring and controlling capabilities. Scope of work includes programing the new PLC, conducting factory test of panel provided by contractor, SCADA integrating, performing loop and site tests, overseeing start up, and preparing as-built PLC program City of Orange Printed on 9/18/2024Page 1 of 2
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and control.

1. SoCal SCADA Solutions LLC, Aliso Viejo $40,980

2. South Coast Automation System, Orange $44,030

7. ATTACHMENTS
· Agreement with SoCal SCADA Solutions LLC
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Agenda Item
City Council
Item #: 3.6. 9/24/2024 File #: 24-0560
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Resolution establishing a crossing guard program and agreement with All City Management Services, Inc. for Crossing Guard Services. Resolution No. 11579.

2. SUMMARY
Approve a one-year agreement with All City Management Services, Inc. through a Cooperative Purchasing Agreement with the City of Anaheim. This contract will provide school crossing guard services in the amount of $415,768, representing the cost of crossing guard services of $377,971, plus a 10% contingency of $37,797, for anticipated legally mandated increases in wages or benefits.

3. RECOMMENDED ACTION

1. Adopt Resolution No. 11579. A Resolution of the City Council of the City of Orange establishing a policy on the provision of crossing guard services.

3. Authorize the one-time appropriation of $162,768 from the Traffic Safety Fund (350) unreserved fund balance to:
350.4041.51670.00000 Contractual Services

4. FISCAL IMPACT
The expense for this contract is $415,768 and will be funded through the:

1. General Fund (100) - $153,000
As a result of the September 10, 2024, City Council action to delay the cost-of-living adjustments for the Executive Management and Senior Management employees, funding is available to allocate towards the Crossing Guard Program in Fiscal Year 2024-2025.

2. Traffic Safety Fund (350) - $162,768
Upon approval of the one-time appropriation from the fund balance.

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3. Contributions - $100,000
Total approximate contributions from the offices of Orange County Supervisor Donald P.

Wagner and Orange County Supervisor Vicente Sarmiento.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
During the September 10, 2024, City Council meeting, the City Council voted (7-0) to reinstitute funding of the School Crossing Guard Program (Program) and contract school crossing guard services through a private vendor.

Due to the difficulty with recruiting and retaining crossing guards and the need to staff multiple crossing guard locations in the morning and afternoon, staff proposed contracting the Program as a more efficient and effective option. A contractor would manage and coordinate recruitment, selection, background checks, training, scheduling, supervision, and payroll of crossing guards. In addition, a contractor would have access to a large pool of employees to ensure constant staffing at all designated locations.

The City has historically provided for crossing guards at a number of intersections throughout the City for children going to and from school. To maintain a safe, cost-effective, consistent, and successful Program, the Orange Police Department recommends the City contract with All City Management Services, Inc. (ACMS) to provide adult crossing guard services. ACMS is headquartered in Santa Fe Springs, California and is the only local company that exclusively provides private crossing guard services. ACMS has significant experience as a single service organization specifically founded, organized, and designed to relieve cities, police departments, and school districts of the concerns of operating and managing a crossing guard program.

The agreement with ACMS is being obtained through a Cooperative Purchasing Agreement entered into by the City of Anaheim. The contract will provide 16 crossing guards to be placed at each elementary school within the City limits. It will consist of approximately 11,520 hours of crossing guard services and will only be invoiced for the actual hours of services rendered. The term of the agreement will be for one year. To cover the contract cost of $415,768, the Program will be funded by the General Fund (100) for approximately $153,000 from the delay in cost-of-living adjustments for senior management staff and the one-time appropriation of $162,768 from the unreserved Traffic Safety Fund (350). In addition, to help support a portion of the Program, the City Council has received a tentative contribution of approximately $100,000 on behalf of Orange County Supervisor Donald P. Wagner and Orange County Supervisor Vicente Sarmiento. Staff will return at a later date to receive and allocate the contributions.

Per City Council direction, adoption of Resolution No. 11579 establishes a crossing guard program; and the Orange Police Department proposes contracting with ACMS for crossing guard services in the amount of $415,768, representing the cost of crossing guard services of $377,971, plus a 10% contingency of $37,797, for anticipated legally mandated increases in wages or benefits.

Staff will continue to engage with Orange Unified School District to form a partnership to fund the program moving forward. In addition, the City Traffic Engineer will bring forth a contract with a private consultant to perform a crossing guard warrant analysis at the 16 elementary school locations.

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7. ATTACHMENTS
· Resolution No. 11579
· Agreement with ACMS
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Agenda Item
City Council
Item #: 3.6. 9/24/2024 File #: 24-0560
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Resolution establishing a crossing guard program and agreement with All City Management Services, Inc. for Crossing Guard Services. Resolution No. 11579.

3. RECOMMENDED ACTION

1. Adopt Resolution No. 11579. A Resolution of the City Council of the City of Orange establishing a policy on the provision of crossing guard services.

3. Authorize the one-time appropriation of $162,768 from the Traffic Safety Fund (350) unreserved fund balance to:
350.4041.51670.00000 Contractual Services

4. FISCAL IMPACT
The expense for this contract is $415,768 and will be funded through the:

2. Traffic Safety Fund (350) - $162,768
Upon approval of the one-time appropriation from the fund balance.

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3. Contributions - $100,000
Total approximate contributions from the offices of Orange County Supervisor Donald P.

Wagner and Orange County Supervisor Vicente Sarmiento.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

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7. ATTACHMENTS
· Resolution No. 11579
· Agreement with ACMS
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RESOLUTION NO. 11579

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF ORANGE, ESTABLISHING A

POLICY ON THE PROVISIONS OF CROSSING
GUARD SERVICES.

WHEREAS, this Council has been advised and it finds that it is necessary and desirable that crossing guard protection be provided for students who are required to cross certain vehicular heavily traveled streets in the City of Orange; and
WHEREAS, this Council has been advised and it finds that it is necessary and desirable to provide additional protections, by means of crossing guards, at such locations as may be determined by the City Manager or his or her designee based on engineering and/or traffic studies or as the City Manager may determine necessary; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council does hereby authorize the creation of a crossing guard program at such locations as may be designated by the City Manager or his or her designee, in the City of Orange so that additional protection may be afforded to school students who may be crossing designated areas of streets in the City of Orange.

BE IT FURTHER RESOLVED, that the City Council desires to “outsource” the crossing guard program by way of entering into a contract and delegates the authority to the City Manager or his or her designee to manage the contract.

BE IT FURTHER RESOLVED, that the City Manager will explore the use of volunteers to provide additional crossing guard services if needed.

ADOPTED this____ day of ____________________, 2024.

Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
128
2 APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the day of , 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
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Agenda Item
City Council
Item #: 3.7. 9/24/2024 File #: 24-0540
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 Project; Bid No. 22-23.27 (SP-4228).

2. SUMMARY
The City of Orange entered into a contract with R.J. Noble Company for the Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 Project. The work was completed to the satisfaction of the Public Works Department.

The project included the rehabilitation of seven arterial streets and 38 residential streets throughout the City of Orange. The rehabilitation consisted of removing and reconstructing severely damaged pavement sections, grinding, and overlaying. Other aspects of the project included replacement of damaged curb and gutter, and reconstruction of Americans with Disabilities Act (ADA) sidewalk access ramps.

3. RECOMMENDED ACTION

1. Accept Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion and Acceptance
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Agenda Item
City Council
Item #: 3.7. 9/24/2024 File #: 24-0540
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 Project; Bid No. 22-23.27 (SP-4228).

3. RECOMMENDED ACTION

1. Accept Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion and Acceptance
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as “Annual Pavement Maintenance at Various Locations Fiscal Year 2022-2023 (Bid No. 22-23.27; SP-4228)” (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on September 24, 2024 at a regular meeting of its members, at which a quorum was present and acting throughout.

The Project is at various locations throughout the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were R. J. Noble Company, a California corporation, with its principal office at 15505 E. Lincoln Ave, Orange, State of California.

The name of the surety on the Labor and Material Bond for the Project is Western Surety Company, South Dakota (Bond No. 30177816) in the amount of $5,641,614.50.

DATED as of the 24th day of September 2024. CITY OF ORANGE, a municipal corporation By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Daniel R. Slater, Mayor of the City of Orange, state that I have read the foregoing document know the contents thereof, and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that the foregoing is true and correct.

DATED as of the 24th day of September 2024 at Orange, California.

Daniel R. Slater, Mayor, City of Orange
I, Pamela Coleman, City Clerk for the City of Orange, hereby attest that Daniel R. Slater is known to me to be the Mayor of the City of Orange and known to me to be the person who executed the within instrument on behalf of said municipal corporation and acknowledged to me that the City of Orange executed the same.

Pamela Coleman, City Clerk, City of Orange
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Agenda Item
City Council
Item #: 3.8. 9/24/2024 File #: 24-0545
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for the facility repairs, maintenance, and abatement at City Hall’s Public Works and Community Development Building (SP-4286).

2. SUMMARY
The City of Orange contracted Horizons Construction Company International, Inc. for facility repairs, maintenance, and abatement. The completed work includes urgent repairs to the men's and women's restrooms at City Hall's Public Works and Community Development Building, fixing issues such as a cracked sewer pipe and leaking domestic water lines, as well as mitigating lead and asbestos. The work was completed to the satisfaction of the Public Works Department.

3. RECOMMENDED ACTION

1. Accept facility repairs, maintenance, and abatement (Sourcewell EZIQC Contract No CA-R8- GB01-123021-HCC SP-4286) as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
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Agenda Item
City Council
Item #: 3.8. 9/24/2024 File #: 24-0545
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for the facility repairs, maintenance, and abatement at City Hall’s Public Works and Community Development Building (SP-4286).

3. RECOMMENDED ACTION

1. Accept facility repairs, maintenance, and abatement (Sourcewell EZIQC Contract No CA-R8- GB01-123021-HCC SP-4286) as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on certain public work and improvements known as “Facility Repairs, Maintenance, and Abatement (SP-4286) Sourcewell EZIQC Contract No CA-R8-GB01-123021-HCC” (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on September 24, 2024 at a regular meeting of its members, at which a quorum was present and acting throughout. The Project is at 300 E. Chapman Ave in the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were Horizons Construction Company International, Inc., a California corporation, with its principal office at 432 W. Meats Ave., Orange, CA 92865, State of California.

The name of the surety on the Labor and Material Bond for the Project is Nationwide Mutual Insurance Company, Ohio (Bond No. 7901174239) in the amount of $91,443.

DATED as of the 24th day of September 2024. CITY OF ORANGE, a municipal corporation By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

DATED as of the 24th day of September 2024 at Orange, California.

Pamela Coleman, City Clerk, City of Orange
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Agenda Item
City Council
Item #: 3.9. 9/24/2024 File #: 24-0548
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 Project; Bid No. 23-24.28 (SP-4261).

2. SUMMARY
The City of Orange entered into a contract with Hardy and Harper for the Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 Project. The work was completed to the satisfaction of the Public Works Department
The project included the rehabilitation of four arterial streets and seven residential streets throughout the City of Orange. The rehabilitation consisted of removing and reconstructing severely damaged pavement sections, grinding, and overlaying the rest of the roadway. Other aspects of the project included replacement of damaged curb and gutter.

3. RECOMMENDED ACTION

1. Accept Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion and Acceptance
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Agenda Item
City Council
Item #: 3.9. 9/24/2024 File #: 24-0548
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 Project; Bid No. 23-24.28 (SP-4261).

3. RECOMMENDED ACTION

1. Accept Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion and Acceptance
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as “Annual Pavement Maintenance at Various Locations Fiscal Year 2023-2024 (Bid No. 23-24.28; SP-4261)” (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on September 24, 2024 at a regular meeting of its members, at which a quorum was present and acting throughout.

The Project is at various locations throughout the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were Hardy and Harper, a California corporation, with its principal office at 32 Ranch Circle, Lake Forest, State of California.

The name of the surety on the Labor and Material Bond for the Project is Fidelity and Deposit Company of Maryland, Illinois (Bond No. 7672054) in the amount of $3,850,000.00.

DATED as of the 24th day of September 2024. CITY OF ORANGE, a municipal corporation By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

DATED as of the 24th day of September 2024 at Orange, California.

Pamela Coleman, City Clerk, City of Orange
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Agenda Item
City Council
Item #: 3.10. 9/24/2024 File #: 24-0554
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Community Development Block Grant Fiscal Year 2023- 2024 Grand Street Neighborhood Street Rehabilitation Project; Bid No. 23-24.26 (SP-4264).

2. SUMMARY
The City of Orange entered into a contract with R.J. Noble Company for the Community Development Block Grant Fiscal Year 2023-2024 Grand Street Neighborhood Street Rehabilitation Project from Collins Avenue to Wilson Avenue. The rehabilitation consisted of removal and reconstruction of severely damaged pavement sections, grinding, and overlaying the rest of the roadway. The work was completed to the satisfaction of the Public Works Department

3. RECOMMENDED ACTION

1. Accept Community Development Block Grant Fiscal Year 2023-2024 Grand Street Neighborhood Street Rehabilitation Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
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Agenda Item
City Council
Item #: 3.10. 9/24/2024 File #: 24-0554
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Community Development Block Grant Fiscal Year 2023- 2024 Grand Street Neighborhood Street Rehabilitation Project; Bid No. 23-24.26 (SP-4264).

3. RECOMMENDED ACTION

1. Accept Community Development Block Grant Fiscal Year 2023-2024 Grand Street Neighborhood Street Rehabilitation Project as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as “CDBG FY 2023- 24 Grand Street Neighborhood Street Rehabilitation (Bid No. 23-24.26; SP-4264)” (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on September 24, 2024 at a regular meeting of its members, at which a quorum was present and acting throughout.

The Project is at Grand Street from Collins Avenue to Willson Avenue in the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were R. J. Noble Company, a California corporation, with its principal office at 15505 E. Lincoln Ave, Orange, State of California.

The name of the surety on the Labor and Material Bond for the Project is Western Surety Company, South Dakota (Bond No. 30206398) in the amount of $295,782.00.

DATED as of the 24th day of September 2024. CITY OF ORANGE, a municipal corporation By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

DATED as of the 24th day of September 2024 at Orange, California.

Pamela Coleman, City Clerk, City of Orange
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Agenda Item
City Council
Item #: 3.11. 9/24/2024 File #: 24-0547
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize the reinstatement of full janitorial services for City facilities.

2. SUMMARY
City Council approved a reduction of services that began on July 1, 2024. This action included a 50% reduction in janitorial services. Staff recommends approving and appropriating $190,000 to reinstate full janitorial services to City facilities.

3. RECOMMENDED ACTION

1. Approve the recommendation to reinstate full janitorial services in the amount of $190,000; and authorize the City Manager or his designee to restore service on behalf of the City.

2. Authorize the appropriation of $190,000 from the General Fund (100) unreserved fund balance to:
100.5028.51422.00000 Janitorial Services

4. FISCAL IMPACT
The expense for this contract is $190,000 and will be funded through the General Fund (100):
100.5028.51422.00000 Janitorial Services
Upon approval of this appropriation, the estimated General Fund (100) balance at June 30, 2025 will reflect a deficit of -$6,868,727.

The projected Catasrophic Reserve on June 30, 2025 is $25.9 million.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

6. DISCUSSION AND BACKGROUND
The City Council approved a 50% reduction in janitorial services effective July 1, 2024. These service City of Orange Printed on 9/18/2024Page 1 of 2
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Item #: 3.11. 9/24/2024 File #: 24-0547
The City Council approved a 50% reduction in janitorial services effective July 1, 2024. These service reductions significantly impacted the Civic Center, Police Headquarters, and the Main Library. These facilities have several hundred employees and service many members of the public throughout the year. The reduction in janitorial service has created health and sanitation issues for employees and the public that could not be resolved within the reduced scope of service. We are requesting restoration of the full funding for janitorial services to resolve and fund service levels needed for minimum maintenance of these public facilities.

7. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.11. 9/24/2024 File #: 24-0547
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize the reinstatement of full janitorial services for City facilities.

3. RECOMMENDED ACTION

1. Approve the recommendation to reinstate full janitorial services in the amount of $190,000; and authorize the City Manager or his designee to restore service on behalf of the City.

2. Authorize the appropriation of $190,000 from the General Fund (100) unreserved fund balance to:
100.5028.51422.00000 Janitorial Services

The projected Catasrophic Reserve on June 30, 2025 is $25.9 million.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

6. DISCUSSION AND BACKGROUND
The City Council approved a 50% reduction in janitorial services effective July 1, 2024. These service City of Orange Printed on 9/18/2024Page 1 of 2
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148
Item #: 3.11. 9/24/2024 File #: 24-0547
The City Council approved a 50% reduction in janitorial services effective July 1, 2024. These service reductions significantly impacted the Civic Center, Police Headquarters, and the Main Library. These facilities have several hundred employees and service many members of the public throughout the year. The reduction in janitorial service has created health and sanitation issues for employees and the public that could not be resolved within the reduced scope of service. We are requesting restoration of the full funding for janitorial services to resolve and fund service levels needed for minimum maintenance of these public facilities.

7. ATTACHMENTS
· None
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149
Agenda Item
City Council
Item #: 3.12. 9/24/2024 File #: 24-0555
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

1. SUBJECT
Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code regarding homeless shelter regulations. Ordinance No. 25-24.

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on September 10.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 25-24.

4. ATTACHMENTS
· Ordinance No. 25-24
City of Orange Printed on 9/18/2024Page 1 of 1
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150
Agenda Item
City Council
Item #: 3.12. 9/24/2024 File #: 24-0555
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on September 10.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 25-24.

4. ATTACHMENTS
· Ordinance No. 25-24
City of Orange Printed on 9/18/2024Page 1 of 1
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151
ORDINANCE NO. 25-24

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF ORANGE AMENDING
TITLE 17 OF THE ORANGE MUNICIPAL

CODE REGARDING HOMELESS SHELTER

REGULATIONS
WHEREAS, on March 27, 2012, the City Council of the City of Orange adopted Ordinance No. 06-12 to amend Title 17 to define “homeless shelter” and codify permissible locations, zoning and development standards for homeless shelters within the City, in accordance with Senate Bill 2 (“SB 2”) and in compliance with stated goals contained in the City’s adopted Housing Element; and
WHEREAS, the City Council thereafter amended those regulations to make certain clarifications by Ordinance No. 03-19 in 2019; and
WHEREAS, staff is recommending certain changes to Title 17 in order to update regulations regarding to provide additional flexibility for organizations within the City serving the City’s homeless populations; and
WHEREAS, the Planning Commission, having considered the proposed changes to the OMC at a public hearing held on August 5, 2024, and having received public testimony on the item, determined the proposed ordinance serves the City’s best interests and furthers the public health, safety and general welfare and recommends City Council approval thereof; and WHEREAS, the City Council, having considered the proposed changes to the OMC at a public hearing held on August 5, 2024, and having received public testimony on the item, desires to adopt the proposed ordinance.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE
DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I:

The definition of “Homeless Shelter” contained in Section 17.04.027 shall be amended to read as follows:
“"Homeless shelter" means a building that provides immediate and short-term overnight sleeping accommodations for homeless persons or families, with limited onsite supporting services. No person or family may be denied shelter at this facility due to the inability to pay.

Temporary shelters established in response to an emergency or disaster (such as flood, fire or cold-weather occurrences), or temporary shelters ancillary to a church use do not fall within this definition. As used in this Code, “homeless shelter” shall have the same meaning as “emergency shelter,” as contained in State law. Notwithstanding, these uses shall comply with federal, state and local regulations as applicable.”
152
2 SECTION II:

Section 17.13.040 (JJ) shall be amended to read as follows:

JJ. Homeless Shelter. Facilities meeting the definition of a homeless shelter pursuant to Section 17.04.027 are permitted uses, subject to the requirements listed below and the development standards of the underlying zoning district.

1. Homeless shelters shall be located at least 500 feet from any residential use or residentially-zoned property, public or private park, or public or private kindergarten through 12 th grade curriculum school, as measured from the closest property line. In addition, homeless shelters shall be located at least 275 feet from any other homeless shelter, as measured from the closest property line. Homeless shelters shall be located within one-half mile of a transit stop.

2. Overnight occupancy shall be limited as follows:
a. For shelters serving individuals without children, one bed per minimum of 70 square feet of sleeping area and shall be provided in accordance with Building Code requirements.
b. For shelters serving individuals with children under the age of 18, one bed per minimum of 70 square feet of sleeping area shall be provided for the first adult, with one bed per minimum of 50 square feet per adult or child living together as a family in accordance with Building Code requirements.

Children under the age of 24 months shall be exempt from the required floor area.
c. Maximum occupancy per facility shall be limited to 150 beds or fewer. For purposes of determining maximum occupancy, one shelter client per bed is assumed.
d. Pets may be allowed at the discretion of the shelter operator provided that they are contained in a crate.

3. Services and facilities shall be provided for homeless shelters as follows:
a. A client intake and waiting area shall be provided and shall be adequately sized to accommodate waiting clients. The intake area may be indoors or outdoors. If outdoors, the location shall not be adjacent to the public right-of- way, shall be visually screened, and shall provide protection from the sun/rain.
b. The facility shall provide a sleeping area, and separate restrooms and showers for males and females. A minimum of one restroom and one shower for every 20 clients shall be provided, and shall comply with Building Code requirements.
c. Other on-site services that are permitted include:
i. Laundry facilities.
ii. Kitchen, food preparation, and dining areas.
153
3 iii. Storage areas to secure client belongings.
iv. A private area for providing referral services to assist shelter clients in entering programs aimed at obtaining permanent shelter and income.

Referral services refers to the initial assessment of a homeless client to identify the areas in which assistance is needed, and connecting clients with appropriate off-site programs and services depending on their need. v. Other similar services for homeless clients, as determined by the Community Development Director.

Other services may be permitted, conditionally permitted or not permitted based on Table 17.13.030. For uses that are not listed in Table 17.13.030, the Community Development Director has the authority to make the determination per Section

17.13.040. All services shall be provided within the shelter building.

4. Prior to occupancy, a written operational plan for the facility shall be submitted to the Community Development Director for approval. If site plan review and/or design review applies, then the operational plan should be submitted and reviewed concurrently with those applications. The operational plan shall contain the name, address, phone number and driver’s license number of the owner, operator, and facility manager; and specific procedures for complying with the following requirements:
a. Length of Stay/Hours of Operation.
i. Clients without children shall be limited to use of the facility between the hours of 5:00 p.m. and 9:00 a.m. Clients must vacate the facility each morning. An exception shall be made for episodes of illness verified by shelter staff. Clients shall not use the facility for more than 90 nights within a 120 consecutive day period. A curfew of 10:00 p.m. or earlier shall be established and strictly enforced, and clients shall not be admitted after curfew.
ii. Clients with children shall be limited to use of the facility between the hours of 2:00 p.m. and 9:00 a.m. Clients must vacate the facility each morning. An exception shall be made for public school holidays and seasonal breaks and episodes of illness verified by shelter staff. Clients shall not use the facility for more than a consecutive 120 day period. A curfew of 10:00 p.m. or earlier shall be established and strictly enforced, and clients shall not be admitted after curfew.
iii. During episodes of extreme weather including periods of excessive heat, cold, or rain facility operators may allow clients to use the facility outside of standard operating hours provided that the facility maintains its standard staffing.
b. Staff and Training. The plan shall describe the staffing plan and required staff training programs. A minimum of two staff persons shall be on duty when the facility is open, with additional staffing as needed to ensure a secure facility and reasonable operations. One staff member for every 25 beds is recommended. Facility staff shall be trained in operating procedures, safety 154
4 plans, and assisting clients with referral services. The facility shall not employ staff who have been convicted of a felony or who are required to register as a sex registrant under Penal Code Section 290. The plan shall describe procedures for ensuring shelter staff meet these requirements. c. Safety and Security. The plan shall describe facility rules and procedures for maintaining a safe environment within and outside of the shelter, including the following:
i. The facility shall establish and enforce a strict code of conduct. Facility rules shall prohibit weapons and the use, sale or distribution of alcohol or illegal drugs.
ii. Procedures shall be established for designating and securing separate areas within the facility for male, female, and family shelter clients. iii. Procedures shall be established for client intake. The facility shall screen incoming clients for compatibility with the facility type and shall maintain a client roster or other system of identifying and tracking incoming clients. During intake, basic client information shall be collected including name, last physical address, driver’s license or other identification number (if available), and whether or not the person has been convicted of a felony or is required to register as a sex registrant under Penal Code Section 290. The roster shall be provided to the Orange Police Department on a quarterly basis. No more than one person who is required to register as a sex registrant under Penal Code Section 290 shall be allowed to stay at the facility at any one time. iv. Procedures shall be established for responding to emergencies and incidents including expelling clients from the facility. Re-admittance policies for clients who have previously been expelled from the facility shall also be established.
v. Procedures shall be established for securing client belongings.

Of the staff required to be onsite, at least one staff person dedicated solely to shelter security shall be on duty when the facility is in use. Depending on facility size and operations, additional security personnel may be required. d. Facilities shall be maintained in good working order. Indoor and outdoor use areas shall be clean and orderly. Litter shall be removed in and around the facility in a timely manner.
e. A “good neighbor policy” shall be established whereby clients are instructed to be considerate of neighbors and refrain from behavior that is disruptive to the surrounding community. The operational plan shall include a written protocol for ongoing communications with the City and the surrounding neighborhood, and for responding to neighborhood complaints. f. The shelter shall give priority for shelter accommodations and services to individuals with connections to the Orange community.
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5 Approval of the operational plan will be considered by the Community Development Director in consultation with the Orange Police Chief. The approval is ministerial and shall be denied if the facility does not meet the standards in this section. If already issued, the approval shall be revoked if the facility is found to be out of compliance with the standards in this section or its approved operational plan. Appeals of the Community Development Director’s decision may be requested, in accordance with Section 17.08.050.

5. Exterior security lighting shall be provided. Building lighting shall comply with the City’s Building Security Ordinance No. 7-79, Section 15.52.090(J)(2). Parking lots shall be lit in compliance with Section 15.52.090(J)(3).

6. Required Off-street Parking and Bike Racks. Parking spaces shall be striped and bike racks shall be provided as specified in Chapter 17.34. a. For shelters serving individual adults, one parking space per six beds, plus one space per staff person.
b. For shelters serving families with children, one parking space per 12 beds, plus one space per staff person.

7. The facility shall comply with all other laws, rules and regulations that apply, including building and fire codes and shall be subject to City inspections prior to operational plan approval. In addition, the City may inspect the facility at any time for compliance with the facility’s operational plan and other applicable laws and standards.

8. Minor Site Plan Review Required. Minor site plan review is required if the project meets the criteria established in Section 17.10.060(D) or (E). The Community Development Director’s discretion in requiring conditions of approval and approving homeless shelters under minor site plan review is limited to ensuring that the site plan complies with applicable site design-related standards.

9. Design Review Required. Design review is required if the project meets the criteria established in Section 17.10.070. DRC’s discretion in requiring conditions of approval and approving homeless shelters is limited to ensuring compliance with applicable design-related standards and guidelines.

SECTION III:

If any section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof, irrespective of the fact that any one (or more) section, subdivision, paragraph, sentence, clause or phrase had been declared invalid or unconstitutional. 156
6 SECTION IV:

The City Clerk is hereby directed to certify the adoption of this Ordinance and cause the same to be published as required by law. This Ordinance shall take effect thirty (30) days from and after the date of its final passage.

ADOPTED this ____ day of ___________________, 2024.

Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Ordinance was introduced at the regular meeting of the City Council held on the 10th day of September, 2024, and thereafter at the regular meeting of said City Council duly held on the ___ day of ____________, 2024 was duly passed and adopted by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
157
Agenda Item
City Council
Item #: 3.13. 9/24/2024 File #: 24-0556
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

1. SUBJECT
Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code to allow the sale of building materials and landscape supplies in a Sand and Gravel Zone in conjunction with a commercial nursery subject to a conditional use permit. Ordinance No. 26-24.

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on September 10, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 26-24.

4. ATTACHMENTS
· Ordinance No. 26-24
City of Orange Printed on 9/18/2024Page 1 of 1
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Agenda Item
City Council
Item #: 3.13. 9/24/2024 File #: 24-0556
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on September 10, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 26-24.

4. ATTACHMENTS
· Ordinance No. 26-24
City of Orange Printed on 9/18/2024Page 1 of 1
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159
ORDINANCE NO. 26-24

AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ORANGE AMENDING TITLE 17 OF THE

ORANGE MUNICIPAL CODE TO ALLOW THE SALE

OF BUILDING MATERIALS AND LANDSCAPE

SUPPLIES IN A SAND AND GRAVEL ZONE IN

CONJUNCTION WITH A COMMERCIAL NURSERY

SUBJECT TO A CONDITIONAL USE PERMIT
WHEREAS, the City desires to put in place practical policies and procedures that accommodate the storage and sale of building materials and bulk landscape supplies in the Sand and Gravel zone in association with established landscape and horticultural businesses to ensure the long-term viability of established businesses that contribute to the local economy; and WHEREAS, the City desires to allow the sale of materials and supplies consistent with established commercial nurseries subject to a Conditional Use Permit; and WHEREAS, the use of property in the Sand and Gravel zone as a commercial nursery with building materials and landscape supplies is a logical land use transition for property that has experienced mining and batch plant activity that has ceased that is in proximity to natural areas, wildlands, and residential development given the provision of supplies commonly used for property improvements in nearby neighborhoods and business districts.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I:

Table 17.13.030 (Master Land Use Table) of the Orange Municipal Code (OMC) is hereby revised to add the category of “Commercial Nursery with Building Materials and Landscape Supplies” as a conditionally permitted use subject to specified regulations in the Sand and Gravel Zone and subject to Conditional Use Permit regulations contained in OMC Section 17.13.050 as reflected by the addition of “C+” to the appropriate row and column of the Master Land Use Table (excerpt) as follows:

LAND USE SG
Agriculture/Horticulture Uses – Includes uses related to the growing of vegetation for food or ornamental landscaping.

Agriculture/Horticulture P
Commercial Nursery with Seasonal Sales -
Commercial Nursery with Building Materials and Landscape Supplies C+ Greenhouse -
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2 KEY:

P = Permitted Use
C = Conditional Use Permit required. Refer to administrative procedure provisions in Section 17.08.030 and 17.10.030.

See Chapter 17.28 for overlay district procedures.
- = Not Permitted
+ = Use subject to Conditional Use Permit regulations contained in Section 17.13.050 SECTION II:

Section 17.13.050 of the Orange Municipal Code is hereby revised to relabel existing sub-section

17.13.050.O “Commercial Nursery with Seasonal Sales” as 17.13.050.P in order to add “Commercial Nursery with Building Materials and Landscape Supplies” as a new sub-section

17.13.050.O, with the ensuing sub-sections sequentially re-labeled P through VV accordingly, to read as follows:

O. Commercial Nursery with Building Materials and Landscape Supplies. The outdoor storage and sale of bulk materials including but not limited to mulch, bark, gravel, river rock, boulders, and logs associated with a business established prior to the effective date of Ordinance No. 26-24 engaging in agricultural or horticultural activities.

SECTION III:

SECTION IV:

ADOPTED this ____ day of ________________, 2024.

Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
161
3 APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Ordinance was introduced at the regular meeting of the City Council held on the 10th day of September, 2024, and thereafter at the regular meeting of said City Council duly held on the ___ day of __________, 2024 was duly passed and adopted by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
_______________________________________
Pamela Coleman, City Clerk, City of Orange
162
Agenda Item
City Council
Item #: 3.14. 9/24/2024 File #: 24-0557
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

1. SUBJECT
Second Reading and adoption of an Ordinance of the City Council of the City of Orange approving Development Agreement No. 0010-24 by and between the City of Orange and OC Reclamation, LLC a California Limited Liability Company. Ordinance No. 27-24.

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on September 10, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 27-24.

4. ATTACHMENTS
· Ordinance No. 27-24
City of Orange Printed on 9/18/2024Page 1 of 1
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Agenda Item
City Council
Item #: 3.14. 9/24/2024 File #: 24-0557
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on September 10, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 27-24.

4. ATTACHMENTS
· Ordinance No. 27-24
City of Orange Printed on 9/18/2024Page 1 of 1
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ORDINANCE NO. 27-24

AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF ORANGE APPROVING A
DEVELOPMENT AGREEMENT NO. 0010-24 BY

AND BETWEEN THE CITY OF ORANGE AND

OC RECLAMATION, A CALIFORNIA LIMITED

LIABILITY COMPANY
APPLICANT: OC RECLAMATION, LLC
WHEREAS, Section 65864 through 65869.5 of the California Government Code authorizes cities to enter into development agreements with any person having a legal or equitable interest in real property for the development of such property; and WHEREAS, the City Council of the City of Orange has adopted Chapter 17.44 of the Orange Municipal Code which establishes procedures for the processing and approval of development agreements; and
WHEREAS, an application for a Development Agreement between the City and OC Reclamation (“Development Agreement”) and associated approvals for the Project was filed by OC Reclamation, LLC as authorized by the City of Orange Municipal Code; and WHEREAS, the Development Agreement application was processed in the time and manner consistent with state and local law; and
WHEREAS, OC Reclamation, LLC (“Applicant”) has requested expansion of the existing Blue Ribbon nursery with building materials and landscape supply, located at 5093 E. Santiago Canyon Road (alternate addresses 1425 North Santiago Boulevard and 1921 Old Country Park Road) to maintain the viability of a local business in exchange for the public benefit of open space preservation of the area designated as the “Chandler Pit” (“Project”)’; and WHEREAS, the Planning Commission recommended approval of the Project and determined that the Project is categorically exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guideline 15332 because:
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations. (b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses.
(c) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality.
(d) The site can be adequately served by all required utilities and public services; and 165
2 WHEREAS, the City Council conducted a duly advertised public hearing on September 10, 2024, at which time interested persons had an opportunity to testify either in support of or opposition to the Development Agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE DOES ORDAIN AS FOLLOWS:

SECTION I:

The City Council finds that a public hearing has been held before this City Council pursuant to the procedures described in Chapter 17.44 of the Orange Municipal Code. At the hearing, the City Council has considered testimony presented by the public and the Planning Commission's recommendation to approve Development Agreement No. 0010-24 between the City of Orange and OC Reclamation, LLC (Development Agreement).

SECTION II:

The City Council hereby finds, as recommended by the Planning Commission, that the Development Agreement between the City of Orange and OC Reclamation:

A. Is consistent with the objectives, policies, general land uses, and programs specified in the General Plan; and
B. Is compatible with the uses authorized in, and the regulations prescribed for, the zoning district in which the real property is and will be located; C. Is in conformity with and will promote public necessity, public convenience, general welfare, and good land use practices; and
D. Will be beneficial to the health, safety, and general welfare consistent with the policy of thee City with respect to development agreements, as provided in Section 17.44.200 of the Orange Municipal Code; and
E. Will not adversely affect the orderly development of property or the preservation of property values; and
SECTION III:

The City Council hereby approves Development Agreement No. 0010-24 in the form attached hereto and incorporates the Agreement herein by this reference.

SECTION IV:

Within ten (10) days after the execution of the Development Agreement by all parties, the City Clerk is directed to record the Development Agreement pursuant to the terms of this Agreement.
166
3 SECTION V:

SECTION VI:

ADOPTED this ____ day of ___________________, 2024.

Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
APPROVED AS TO FORM:

Mike Vigliotta, City Attorney, City of Orange
167
4 STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Ordinance was introduced at the regular meeting of the City Council held on the 10th day of September, 2024, and thereafter at the regular meeting of said City Council duly held on the ___ day of _______________, 2024 was duly passed and adopted by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
168
Agenda Item
City Council
Item #: 3.15. 9/24/2024 File #: 24-0543
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize an increase to a purchase order with Ferguson Water Works for the purchase of piping, brass fittings, and fire hydrants for the water distribution system.

2. SUMMARY
Request to authorize an increase of $125,000 to purchase order for a total amount of $250,000 with Ferguson Water Works for miscellaneous parts and repair materials such as piping, brass fittings, and fire hydrants during Fiscal Year 2024-25.

3. RECOMMENDED ACTION
Approve an increase to a purchase order with Ferguson Water Works in the amount of $125,000 for miscellaneous repairs parts and materials for Fiscal Year 2024-25.

4. FISCAL IMPACT
The expense for this purchase is $125,000 and will be funded through the Water Fund (600):
600.8041.55451.00000 Transmission & Distribution Mains $80,000 600.8041.55480.00000 Fire Hydrants $45,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

6. DISCUSSION AND BACKGROUND
The Public Works Department Water Division continuously purchases piping, brass fittings, and fire hydrants for its repairs and maintenance operation of the water distribution system. Staff uses the informal bid process to purchase the required materials by requesting vendors to provide pricing for each individual item needed.

On June 25, 2024, the City Council approved purchase orders for miscellaneous materials and supplies from various vendors for Fiscal Year 2024-25 (FY25). The authorized vendor list included Ferguson Water Works and United Water Works with an amount not to exceed $125,000 for each vendor. Recently, the City was informed that Ferguson Water Works has acquired United Water City of Orange Printed on 9/18/2024Page 1 of 2
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169
Item #: 3.15. 9/24/2024 File #: 24-0543
vendor. Recently, the City was informed that Ferguson Water Works has acquired United Water Works. Therefore, United Water Works has been removed from the vendor list and the original purchase order has been cancelled. Because of the merger, more materials and supplies are now expected to come from Ferguson Water Works. Staff requests an increase of $125,000 to the purchase order for Ferguson Water Works, bringing the total purchase order to $250,000.

The Public Works Department Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.

7. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.15. 9/24/2024 File #: 24-0543
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize an increase to a purchase order with Ferguson Water Works for the purchase of piping, brass fittings, and fire hydrants for the water distribution system.

3. RECOMMENDED ACTION
Approve an increase to a purchase order with Ferguson Water Works in the amount of $125,000 for miscellaneous repairs parts and materials for Fiscal Year 2024-25.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.

On June 25, 2024, the City Council approved purchase orders for miscellaneous materials and supplies from various vendors for Fiscal Year 2024-25 (FY25). The authorized vendor list included Ferguson Water Works and United Water Works with an amount not to exceed $125,000 for each vendor. Recently, the City was informed that Ferguson Water Works has acquired United Water City of Orange Printed on 9/18/2024Page 1 of 2
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Item #: 3.15. 9/24/2024 File #: 24-0543
vendor. Recently, the City was informed that Ferguson Water Works has acquired United Water Works. Therefore, United Water Works has been removed from the vendor list and the original purchase order has been cancelled. Because of the merger, more materials and supplies are now expected to come from Ferguson Water Works. Staff requests an increase of $125,000 to the purchase order for Ferguson Water Works, bringing the total purchase order to $250,000.

The Public Works Department Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.

7. ATTACHMENTS
· None
City of Orange Printed on 9/18/2024Page 2 of 2
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Agenda Item
City Council
Item #: 8.1. 9/24/2024 File #: 24-0497
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager

1. SUBJECT
Fiscal Year 2025-2030 Citywide Strategic Plan.

2. SUMMARY
In December 2023, the City of Orange began the process to update the Citywide Strategic Plan. The steps to update the Citywide Strategic Plan included a City Council strengths, weaknesses, opportunities, and threats exercise; City leadership meetings with Kelly Associates Management Group; and two community meetings. The updated Citywide strategic plan is a living document that sets out overarching Citywide goals and specific objectives to achieve these goals over the next five years.

3. RECOMMENDED ACTION
Adopt the Fiscal Year 2025-2030 Citywide Strategic Plan.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Adopting the Fiscal Year 2025-2030 Citywide Strategic Plan incorporates sweeping changes to ensure the City is pursuing goals and objectives aligning with the Orange community’s priorities.

6. DISCUSSION AND BACKGROUND
Strategic plans are the culmination of different factors. They identify clear goals/objectives for a defined period while avoiding a singular focus on the City’simmediate needs. This suggests that effective strategic plans are holistically constructed, reflecting an understanding of short and long- term needs, as well as the changing conditions that drive the City’s focus.

To assist the City with its Strategic Plan update, on November 28, 2023, the Orange City Council approved an agreement with Kelly Associates Management Group LLC (KAMG) to facilitate the process.

KAMG’s process to update the Strategic Plan included:

1. Members of the City Council individually and independently complete a Strengths, Weaknesses, Opportunities, and Threats Analysis (SWOT).

2. KAMG meets with each Councilmember one-on-one to discuss their respective SWOT City of Orange Printed on 9/19/2024Page 1 of 2
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analyses to provide context and better understand viewpoints.

3. Hold two special City Council meetings to discuss the SWOT analysis, identify overarching community goals, and specific tasks/projects to achieve these goals.

4. Incorporate City Council and community feedback and adopt an updated Citywide Strategic Plan.

The City held two special City Council meetings on March 11, 2024, and April 30, 2024. At both meetings, staff received feedback from the community and City Council. The feedback helped guide staff and KAMG as the Fiscal Year 2025-2030 Citywide Strategic Plan (Plan) was drafted.

With a challenging and fluid Fiscal Year 2024-2025 (FY25) budget process, the Plan adoption was placed on hold as the City Council provided budgetary direction to staff and worked through significant financial policy decisions. With the FY25 budget adopted, staff is now bringing the Plan to the City Council for adoption. The Plan details current and forthcoming initiatives and projects that will help the City achieve its overarching community goals over the next five years.

The Plan is intended to be a “livingdocument,”adaptable and open to change as conditions call for its amendment. It is envisioned the City will incorporate an annual Strategic Planning session to update the Plan as needed to ensure it is germane to the community’sneeds. Lastly, staff will also bring quarterly updates to the City Council to ensure transparency and accountability.

7. ATTACHMENTS
· Fiscal Year 2025-2030 Citywide Strategic Plan
City of Orange Printed on 9/19/2024Page 2 of 2
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174
Agenda Item
City Council
Item #: 8.1. 9/24/2024 File #: 24-0497
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager

1. SUBJECT
Fiscal Year 2025-2030 Citywide Strategic Plan.

3. RECOMMENDED ACTION
Adopt the Fiscal Year 2025-2030 Citywide Strategic Plan.

4. FISCAL IMPACT
None.

To assist the City with its Strategic Plan update, on November 28, 2023, the Orange City Council approved an agreement with Kelly Associates Management Group LLC (KAMG) to facilitate the process.

KAMG’s process to update the Strategic Plan included:

1. Members of the City Council individually and independently complete a Strengths, Weaknesses, Opportunities, and Threats Analysis (SWOT).

2. KAMG meets with each Councilmember one-on-one to discuss their respective SWOT City of Orange Printed on 9/19/2024Page 1 of 2
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Item #: 8.1. 9/24/2024 File #: 24-0497
analyses to provide context and better understand viewpoints.

3. Hold two special City Council meetings to discuss the SWOT analysis, identify overarching community goals, and specific tasks/projects to achieve these goals.

4. Incorporate City Council and community feedback and adopt an updated Citywide Strategic Plan.

7. ATTACHMENTS
· Fiscal Year 2025-2030 Citywide Strategic Plan
City of Orange Printed on 9/19/2024Page 2 of 2
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176
Fiscal Year 2025-2030
Citywide Strategic Plan
177
Dan SlaterMayor
John GyllenhammerCouncilmemberDistrict 6
Ana GutierrezCouncilmemberDistrict 5
Denis BilodeauCouncilmemberDistrict 4
Arianna BarriosMayor pro temDistrict 1
Jon DumitruCouncilmemberDistrict 2
Kathy TavoularisCouncilmemberDistrict 3
178
Table of Contents
City District Map01
City Manager Message02
Executive Summary03
Mission, Vision, Values04
Goal Action Plan05
Goal 1: Maintain Strong Emergency and Safety Services07 Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability11 Goal 3: Enhance Public Communication Strategy and Quality of Life 15 Goal 4: Improve Employee Retention and Recruitment 18
Goal 5: Improve Infrastructure, Mobility, and Technology 20 Goal 6: Ensure the Preservation of Historic Resources25 179
1 T h e O r a n g e C i t y C o u n c i l r e p r e s e n t s s i x d i s t r i c t s w i t h t h e M a y o r s e r v i n g a t - l a r g e . A s t h e C i t y o f O r a n g e ' s e l e c t e d b o d y , t h e C i t y C o u n c i l r e p r e s e n t s t h e n e e d s o f i n d i v i d u a l d i s t r i c t s w h i l e p u r s u i n g t h e b e t t e r m e n t o f t h e C i t y o f O r a n g e a s a w h o l e . 180 To the Orange Community:

The City of Orange is pleased to present the Fiscal Year 2025-2030 Citywide Strategic Plan (Plan). This Plan is the product of collaboration among the Orange City Council, City leadership, and our community. The Plan identifies six Citywide community goals and a series of strategic objectives detailed in the Goal Action Plan that will help our community achieve these goals over the next five years.

The Plan’s development began in late-2023 with the City Council participating in a Strengths, Weaknesses, Opportunities, and Threats (SWOT) exercise. As the elected representatives to our community, the SWOT produced key insights into priorities that will be focused on over the coming years. After holding two community meetings on March 11, 2024, and April 30, 2024, the following Citywide community goals were identified:

Maintain Strong Emergency and Safety Services.1.

Enhance Economic Development and Achieve Fiscal Sustainability.2.

Enhance Public Communication Strategy and Quality of Life.3.

Improve Employee Retention and Recruitment.4.

Improve Infrastructure, Mobility, and Technology.5.

Ensure the Historic Preservation of Resources.6.

The Plan is intended to be a “living document,” adaptable to a changing environment and community needs. To ensure the Plan remains germane and responsive, quarterly Strategic Plan updates will be provided to the City Council with an annual Strategic Planning Workshop set to occur in the future.

I would like to thank the Orange City Council, City of Orange staff, and our community for taking part in updating the Citywide Strategic Plan. Orange is a premier Orange County city, and this can only be attributed to our residents, businesses, and community leadership. As a long-time resident and former Chief of the Orange Police Department, I am proud to now serve as your City Manager and help craft the roadmap for the next five years.

Respectfully,
Thomas C. Kisela
City Manager
A Message from the City Manager
2181
Strategic plans are often the culmination of different (and at times, competing) factors. On the one hand, effective strategic plans should identify clear goals and objectives that an agency intends to accomplish over a defined period.

On the other hand, strategic plans should be flexible, avoiding a sole focus on the City’s immediate needs. This suggests that effective strategic plans are holistically constructed, reflecting a considered understanding of short and long-term needs, as well as the changing conditions that often drive the City’s focus and circumstances. To assist the City with the strategic plan update process, on November 28, 2023, the Orange City Council approved an agreement with Kelly Associates Management Group LLC (KAMG) to assist the City with drafting its Fiscal Year 2025-2030 Citywide Strategic Plan. KAMG proposed clear milestones to complete the strategic plan update process that included:

City Council individually and independently complete a Strengths, Weaknesses, Opportunities, and Threats analysis (commonly referred to as a SWOT analysis).

1. KAMG meets with each Councilmember one-on-one to discuss their respective SWOT analyses to provide context and better understand individual viewpoints.

2. Hold two special City Council meetings to discuss the SWOT analysis, identify overarching community goals, and specific tasks/projects to achieve these goals.

3. At the conclusion of the special City Council meetings, staff drafts the new Strategic Plan document and Goal Action Plan for City Council adoption.

4. The Fiscal Year 2025-2030 Citywide Strategic Plan (Plan) represents the City’s Mission/Vision/Values. In its most basic form, the Plan identifies key projects that done overtime, help our City achieve its six overarching Community Goals and ultimately ensure the City is a leader committed to providing the highest level of service to our community.

Quarterly Strategic Plan updates will be provided to ensure transparency and accountability. Going forward, it is envisioned that as a living document, our City will incorporate annual Strategic Planning Sessions in January each year.

Executive Summary
3182
The City of Orange is committed to excellent service for our residents, businesses and visitors.

Mission
As an organization, the City of Orange is a leader in
delivering the highest level of service to meet the
current and future needs of our community.

Vision
Teamwork
Working together to achieve common goals.

Integrity
Committed to the highest standard of moral and ethical conduct.

Excellence
Demanding the best from ourselves and others.

Values
4183
M i s s i o n
V a l u e s
G o a l A c t i o n P l a n
V i s i o n
5 T h e C i t y ' s m i s s i o n , v i s i o n , a n d v a l u e s s e t t h e f o u n d a t i o n o f t h e G o a l A c t i o n P l a n .184 The Goal Action Plan (GAP) is intended to guide the City Council and staff so the City of Orange may achieve the six goals identified in the Fiscal Year 2025-2030 Citywide Strategic Plan. The GAP identifies objectives, implementation strategies, timeframes, and proposed funding sources to advance projects over the next five years. While not an exhaustive list, the GAP represents significant projects that will benefit the Orange community and help our City achieve its goals.

The objectives detailed in the GAP include the following information to ensure the City achieves each goal in an orderly fashion.

Table Definitions:

Goal Action Plan
1 Goals - Overarching priorities the City Council identified and were further developed during the Special City Council meetings.

Objective Number - Number to identify a particular objective with the first number aligning with the Goal number (e.g., Goal 2 would start with 2.1). Objective numbers with an asterisk* denote those objectives the department(s) have deemed as a “Need” vs. a “Want”.
2 Lead Departments - The primary department(s) responsible for completing the objective.3 Objective - Brief description of what the respective department(s) would like to achieve. 4 Completion Timeframe - Short-term (1 Year), Mid-Term (1-3 Years), Long-term (3-5 Years).5 Description and Status - Additional information on what the objective entails and what the respective department(s) has done, or proposes to do, to complete the objective. 6 Funding Source - Identify which funds or other financing strategies the respective department(s) propose to complete the objective. 7
6185
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 1 . 1 P o l i c e
I m p l e m e n t a t i o n o f
c o n t r a c t u a l p a r k i n g
e n f o r c e m e n t s e r v i c e s t o
m a n a g e p a r k i n g v i o l a t i o n s
a n d i n c r e a s e r e v e n u e
S h o r t - t e r m
C i t y C o u n c i l a p p r o v e d t h i r d - p a r t y v e n d o r c o n t r a c t o n M a y 2 8 , 2 0 2 4 .

P r o g r a m a n d r e v e n u e u p d a t e s w i l l b e p r o v i d e d d u r i n g t h e q u a r t e r l y S t r a t e g i c P l a n U p d a t e s .

G e n e r a l F u n d
* 1 . 2

P o l i c e

I n c r e a s e t e c h n o l o g y t o
r e d u c e c r i m e

S h o r t - t e r m

U t i l i z e n e w F l o c k S a f e t y c o n t r a c t t o e s t a b l i s h L i c e n s e P l a t e R e a d e r ( L P R ) a n d l i v e s t r e a m i n g P T Z c a m e r a t e c h n o l o g y t o a s s i s t i n r e d u c i n g c r i m e .

A c q u i r e a n d u t i l i z e n e w t e c h n o l o g y t o a d v a n c e c r i m e f i g h t i n g a b i l i t i e s a n d m o v e t o w a r d b u i l d i n g a n d s t a f f i n g a R e a l T i m e C r i m e C e n t e r ( R T C C ) .

S e e k a d d i t i o n a l f u n d i n g t h r o u g h f e d e r a l e a r m a r k r e q u e s t s o r g r a n t s f o r a d d i t i o n a l e q u i p m e n t a n d s y s t e m s .

I n i t i a l c o s t C i t y
I n f r a s t r u c t u r e
B o n d / O n g o i n g
c o s t t h r o u g h
A s s e t S e i z u r e
F u n d s a n d F e d e r a l
E a r m a r k a n d / o r
g r a n t r e q u e s t s

* 1 . 3

P o l i c e

R e p l a c e m o b i l e d a t a
c o m p u t e r s i n p a t r o l f l e e t t o
m a i n t a i n
c o n t e m p o r a r y t e c h n o l o g y

S h o r t - t e r m

C o n t i n u e t o a s s e s s l o n g e v i t y o f c o m p u t e r s a n d u p d a t e s y s t e m c o m p a t i b i l i t y .

U p d a t e s o n t h e n u m b e r o f m o b i l e d a t a c o m p u t e r s r e p l a c e d w i l l b e p r o v i d e d i n S t r a t e g i c P l a n q u a r t e r l y u p d a t e s .

A s s e t S e i z u r e
F u n d s

GOAL 1: Maintain Strong Emergency and Safety Services
7186
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 1 . 4

P o l i c e

E n g a g e p u b l i c a n d p r i v a t e
o r g a n i z a t i o n s t o p a r t i c i p a t e
i n F l o c k S a f e t y s e c u r i t y
p r o g r a m

S h o r t - t e r m

P r o m o t e F l o c k S a f e t y s e c u r i t y p r o g r a m v i a s o c i a l m e d i a a n d c o m m u n i t y o u t r e a c h t o e n c o u r a g e p a r t i c i p a t i o n o f p u b l i c a n d p r i v a t e o r g a n i z a t i o n s t o p r o v i d e v i d e o / p h o t o e v i d e n c e t o s o l v e c r i m e s .

P r o g r e s s u p d a t e s w i l l b e p r o v i d e d q u a r t e r l y i n S t r a t e g i c P l a n U p d a t e s .

P r i v a t e f u n d i n g

* 1 . 5

F i r e /
E m e r g e n c y
M a n a g e m e n t

D e v e l o p p l a n s , p o l i c i e s ,
a n d p r o c e d u r e s c o n s i s t e n t
w i t h n a t i o n a l s t a n d a r d s

S h o r t - t e r m

E v a l u a t e e m e r g e n c y m a n a g e m e n t p l a n n i n g s o f t w a r e t o e n s u r e c o n s i s t e n c y w i t h s t a t e a n d f e d e r a l g u i d e l i n e s a n d r e g u l a t i o n s .

A n n u a l l y u p d a t e E m e r g e n c y O p e r a t i o n s P l a n ( E O P ) , C o n t i n u i t y o f O p e r a t i o n s P l a n ( C O O P ) , a n d C o n t i n u i t y o f G o v e r n m e n t ( C O G ) P l a n .

G r a n t s

1 . 6

P o l i c e /
C o m m u n i t y
S e r v i c e s

A s s i s t t h o s e E x p e r i e n c i n g
H o m e l e s s n e s s

S h o r t - t e r m

C o n t i n u o u s m a n a g e m e n t a n d r e s o u r c e e n g a g e m e n t w i t h t h e l o c a l h o m e l e s s p o p u l a t i o n .

A d d r e s s c r i m i n a l l a w v i o l a t i o n s a n d q u a l i t y o f l i f e i s s u e s i m p a c t i n g t h e c o m m u n i t y .

S e e k t o r e d u c e n u m b e r o f i n d i v i d u a l s e x p e r i e n c i n g h o m e l e s s n e s s a s d e m o n s t r a t e d b y l o w e r i n g r e l a t e d c a l l s f o r s e r v i c e .

E x e c u t e d l i c e n s e a g r e e m e n t w i t h H U B R e s o u r c e C e n t e r ( H R C ) a n d w i l l a s s i s t H R C i n s e c u r i n g a d d i t i o n a l f u n d i n g t o s u s t a i n o p e r a t i o n s b e y o n d 2 0 2 6 .

G e n e r a l F u n d /
S t a t e E a r m a r k ( $ 3
m i l l i o n )

1 . 7

F i r e /
E m e r g e n c y
M a n a g e m e n t

E n h a n c e E m e r g e n c y
P r e p a r e d n e s s E d u c a t i o n &
A w a r e n e s s
S h o r t - t e r m

D e v e l o p a n d i m p l e m e n t o n g o i n g p u b l i c a w a r e n e s s c a m p a i g n s t o e d u c a t e r e s i d e n t s a b o u t e m e r g e n c y p r e p a r e d n e s s .

R e g u l a r l y a s s e s s t h e e f f e c t i v e n e s s o f p r o g r a m s t h r o u g h s u r v e y s a n d c o m m u n i t y f e e d b a c k .

G e n e r a l F u n d

GOAL 1: Maintain Strong Emergency and Safety Services
8187
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e 1 . 8

F i r e /
E m e r g e n c y
M a n a g e m e n t

I m p r o v e E m e r g e n c y
R e s p o n s e I n f r a s t r u c t u r e
S h o r t - t e r m

A n n u a l l y t e s t e m e r g e n c y n o t i f i c a t i o n s f o r r e s i d e n t s a n d b u s i n e s s e s ( i . e . A l e r t O C ) .

T e s t t h e O p e r a t i o n a l A r e a R a d i o t o t h e C o u n t y m o n t h l y .

R e g u l a r l y a s s e s s i n f r a s t r u c t u r e i m p r o v e m e n t s a n d a d d r e s s a n y g a p s .

P r o v i d e S t r a t e g i c P l a n q u a r t e r l y u p d a t e s t o t h e C i t y C o u n c i l .

G e n e r a l F u n d /
G r a n t s

* 1 . 9

P o l i c e

P o l i c e f a c i l i t y
i m p r o v e m e n t s t o t h e F i e l d
a n d S u p p o r t
S e r v i c e s D i v i s i o n t o
i m p r o v e w o r k f l o w

M i d - t e r m

C o n t r a c t p r o j e c t s t o i n c l u d e f u r n i t u r e r e p l a c e m e n t , u p g r a d e d l i g h t i n g , p a i n t , c a r p e t i n g , a n d s h o w e r f a c i l i t i e s .

B o n d s , C O P S
F u n d , a n d P o l i c e
F a c i l i t y F u n d

* 1 . 1 0

F i r e /
E m e r g e n c y
M a n a g e m e n t

S t r e n g t h e n I n t e r a g e n c y
C o o r d i n a t i o n a n d r e s p o n s e .

M i d - t e r m

C o m p l e t e d f a c i l i t y s h e l t e r a s s e s s m e n t a t E l M o d e n a H i g h S c h o o l a s a l a r g e c a p a c i t y s h e l t e r .

U p d a t e d M O U t o b e e x e c u t e d .

E s t a b l i s h G r i j a l v a S p o r t s C e n t e r a s t h e d e s i g n a t e d c i t y - o w n e d f a c i l i t y f o r c a r e a n d s h e l t e r .

U p d a t e M O U / M O A s w i t h P o i n t o f D i s t r i b u t i o n / D i s p e n s i n g ( P O D ) s i t e s .

E v a l u a t e i n t e r a g e n c y c o o r d i n a t i o n b i - a n n u a l l y t h r o u g h j o i n t e x e r c i s e s a n d d r i l l s .

G e n e r a l F u n d

GOAL 1: Maintain Strong Emergency and Safety Services
9188
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 1 . 1 1

P o l i c e

E x p a n d t h e e m p l o y e e
w e l l n e s s p r o g r a m

L o n g - t e r m

C o n t i n u e t o u t i l i z e o u r e x i s t i n g w e l l n e s s g r a n t t o f u n d t e s t i n g , c r i t i c a l i n c i d e n t d e b r i e f s , o v e r a l l o f f i c e r h e a l t h , a n d p s y c h o l o g i c a l s e r v i c e s .

I d e n t i f y o t h e r g r a n t o p p o r t u n i t i e s t o e n h a n c e e m p l o y e e w e l l n e s s o p p o r t u n i t i e s .

G e n e r a l F u n d /
G r a n t s

* 1 . 1 2

F i r e /
E m e r g e n c y
M a n a g e m e n t

U p d a t e t h e L o c a l H a z a r d
M i t i g a t i o n P l a n ( L H M P ) t o
e n h a n c e e m e r g e n c y
m a n a g e m e n t p l a n n i n g
c a p a b i l i t i e s

L o n g - t e r m

R e c e i v e d H a z a r d M i t i g a t i o n G r a n t P r o g r a m ( H M G P ) g r a n t t o t a l i n g $ 1 5 9 , 9 9 0 .

T h e L o c a l H a z a r d M i t i g a t i o n P l a n w i l l b e u p d a t e d b y n o l a t e r t h a n A p r i l 2 0 2 7 .

A p p l y t o t h e H M G P f o l l o w i n g t h e c o m p l e t i o n o f t h e L H M P u p d a t e t o s e c u r e m o r e f u n d i n g f o r p r o j e c t s .

G r a n t s

GOAL 1: Maintain Strong Emergency and Safety Services
10189
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 2 . 1

C o m m u n i t y
D e v e l o p m e n t

I m p l e m e n t p e r m i t t i n g
s o f t w a r e a n d o n l i n e
p l a t f o r m t o i m p r o v e t h e
c u s t o m e r e x p e r i e n c e

S h o r t - t e r m

E m p l o y b e t a t e s t i n g , u t i l i z i n g s o f t w a r e i n a l i v e e n v i r o n m e n t t o u n c o v e r d e f i c i e n c i e s b e f o r e g e n e r a l s o f t w a r e r e l e a s e .

A n t i c i p a t e d t o g o l i v e w i t h s o f t w a r e i n F Y 2 5 .

B u i l d i n g R e c o r d s
a n d P l a n n i n g
D o c u m e n t s

* 2 . 2

C o m m u n i t y
D e v e l o p m e n t /
C i t y A t t o r n e y

I m p r o v e D e s i g n R e v i e w
P r o c e s s .

S h o r t - t e r m

D r a f t g u i d e l i n e s o f p r o j e c t s r e q u i r i n g D R C a p p r o v a l , s t a f f a p p r o v a l , o r a r e e x e m p t f r o m D e s i g n R e v i e w .

G e n e r a l F u n d

* 2 . 3

E c o n o m i c
D e v e l o p m e n t

I m p l e m e n t a n d d e v e l o p a
S h o p L o c a l P r o g r a m

S h o r t - t e r m

W o r k e d w i t h t h e O r a n g e C h a m b e r o f C o m m e r c e t o l a u n c h t h e S h o p L o c a l P r o g r a m , E x p e r i e n c e O r a n g e .

S t r a t e g i c P l a n Q u a r t e r l y u p d a t e s w i l l b e p r o v i d e d t o t h e C i t y C o u n c i l .

G e n e r a l F u n d

* 2 . 4

E c o n o m i c
D e v e l o p m e n t

D i v e r s i f y t a x r e v e n u e

S h o r t - t e r m

S t a f f i s h a v i n g i n i t i a l d i s c u s s i o n s w i t h h o t e l s a n d s o l i c i t i n g p r o p o s a l s f r o m c o n s u l t a n t s t o f o r m a T o u r i s m I m p r o v e m e n t d i s t r i c t , p r o m o t i n g O r a n g e a s a v i s i t o r d e s t i n a t i o n .

C a p i t a l i z e o n a d j a c e n t p r o j e c t s ( e . g . , O C V i b e ) t o a t t r a c t c o m p l e m e n t a r y d e v e l o p m e n t s t h a t w o u l d g e n e r a t e a d d i t i o n a l s a l e s t a x o r t r a n s i e n t o c c u p a n c y t a x r e v e n u e s .

W o r k i n g w i t h c o n s u l t a n t s t o a t t r a c t h i g h q u a l i t y r e t a i l e r s a n d t o d e v e l o p a d e s i g n c o n c e p t i n t h e W e s t K a t e l l a A r e a s o i t m a y s e r v e a s a g a t e w a y t o O r a n g e .

R e d e v e l o p m e n t
B o n d F u n d s

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 11190
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 2 . 5

E c o n o m i c
D e v e l o p m e n t /
P u b l i c W o r k s

F o r m a n E n h a n c e d
I n f r a s t r u c t u r e F i n a n c i n g
D i s t r i c t ( E I F D )

S h o r t - t e r m

S t a f f i s w o r k i n g t o b e g i n t h e f o r m a t i o n p r o c e s s w h i c h w i l l t a k e a p p r o x i m a t e l y 1 2 m o n t h s .

R e v e n u e w i l l f u n d i n f r a s t r u c t u r e i m p r o v e m e n t s t h a t s u p p o r t e c o n o m i c d e v e l o p m e n t i n s t r a t e g i c a r e a s o f t h e C i t y .

R e d e v e l o p m e n t
B o n d F u n d s

* 2 . 6

F i n a n c e

R e d u c e s u b s i d y f r o m
g e n e r a l t a x r e v e n u e s

S h o r t - t e r m

C o n d u c t a n u p d a t e d f e e s t u d y a n d e v a l u a t e t h e c u r r e n t i n d i r e c t c o s t a l l o c a t i o n .

I d e n t i f y s u b s i d i e s t h a t c o u l d b e r e c o v e r e d .

C o m p l e t e b y F Y 2 5 a n d p r o v i d e i n f o r m a t i o n t o C i t y C o u n c i l i n q u a r t e r l y S t r a t e g i c P l a n u p d a t e s .

G e n e r a l F u n d

* 2 . 7

L i b r a r y
S e r v i c e s

D e v e l o p a n d s t r e n g t h e n
c o l l a b o r a t i v e p a r t n e r s h i p s
t o p r o v i d e a n d e n h a n c e
h i g h q u a l i t y p r o g r a m s ,
r e s o u r c e s , a n d s p a c e s f o r
t h e p u b l i c .

S h o r t - t e r m

P r e s e n t e d t h e 2 0 2 4 O P L C o m i c C o n v e n t i o n i n S e p t e m b e r 2 0 2 4 .

P l a n , c o o r d i n a t e , a n d p r e s e n t 2 0 2 5 S u m m e r R e a d i n g C l u b b y J u n e 2 0 2 5 .

P l a n , c o o r d i n a t e , a n d p r e s e n t F Y 2 5 A d u l t L i t e r a c y P r o g r a m b y J u n e 2 0 2 5 .

G e n e r a l F u n d /
S e e k i n g F i n a n c i a l
S u p p o r t f r o m
C o m m u n i t y
P a r t n e r s a n d
G r a n t s .

2 . 8

F i n a n c e /
C i t y A t t o r n e y

A s s e s s P r o c u r e m e n t
P o l i c i e s

S h o r t - t e r m

R e v i e w e x i s t i n g C i t y w i d e p r o c u r e m e n t p o l i c i e s a n d r e l a t e d m u n i c i p a l c o d e s .

G a t h e r n e i g h b o r i n g a g e n c y p r o c u r e m e n t p o l i c i e s t o i d e n t i f y t r e n d s a n d o t h e r p r a c t i c e s w h i l e a l s o c o n s i d e r i n g b e s t p r a c t i c e s p r e s c r i b e d b y t h e G o v e r n m e n t F i n a n c e O f f i c e r s A s s o c i a t i o n .

A d o p t n e w p r o c u r e m e n t p o l i c e s a n d m u n i c i p a l c o d e s i n F Y 2 5 .

G e n e r a l F u n d

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 12191
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 2 . 9

F i n a n c e

C r e a t e a f i s c a l
s u s t a i n a b i l i t y p l a n

M i d - t e r m

D e v e l o p a n d i m p l e m e n t a f i s c a l p o l i c y t h a t p r o m o t e s f i s c a l r e s p o n s i b i l i t y , s u s t a i n a b i l i t y , a n d b e s t p r a c t i c e s .

C r e a t e a f r a m e w o r k a n d g u i d e l i n e s t o a s s i s t s t a f f d u r i n g b u d g e t d e v e l o p m e n t a n d o n g o i n g f i s c a l m o n i t o r i n g .

G e n e r a l F u n d

* 2 . 1 0

F i n a n c e

A c h i e v e a n d m a i n t a i n
9 0 % f u n d i n g s t a t u s f o r
p e n s i o n a n d O P E B

M i d - t e r m

M o n i t o r a n d u p d a t e t h e P e n s i o n G u i d e l i n e s r e g u l a r l y .

I d e n t i f y a m e c h a n i s m t o b e g i n f u n d i n g f o r O P E B .

I d e n t i f y o p p o r t u n i t i e s t o p a y d o w n n e w u n f u n d e d l i a b i l i t y .

Q u a r t e r l y S t r a t e g i c P l a n u p d a t e s w i l l b e p r o v i d e d .

V a r i o u s F u n d s

* 2 . 1 1

F i n a n c e

U p g r a d e t h e c u r r e n t
f i n a n c i a l s y s t e m

M i d - t e r m

B e g i n i m p l e m e n t a t i o n o f a n e w f i n a n c i a l s y s t e m t o i m p r o v e e f f i c i e n c y , t r a n s p a r e n c y , a n d a c c o u n t a b i l i t y .

R e b u i l d t h e c h a r t o f a c c o u n t s a n d b u s i n e s s p r o c e s s e s .

E n h a n c e i n t e r n a l c o n t r o l a n d r e d u c e h u m a n e r r o r s .

R e v i e w o p p o r t u n i t i e s t o c o n s o l i d a t e f i n a n c i a l s y s t e m s .

V a r i o u s F u n d s

2 . 1 2

C o m m u n i t y
D e v e l o p m e n t /
C i t y A t t o r n e y

U p d a t e Z o n i n g
O r d i n a n c e f o r p r o c e s s
c l a r i t y a n d i m p r o v e
e f f i c i e n c y f o r n e w
b u s i n e s s e s .

M i d - t e r m

C o m p i l e l i s t o f o r d i n a n c e s t h a t n e e d t o b e r e v i e w e d a n d u p d a t e d .

B e g i n i n t r o d u c i n g n e w o r d i n a n c e s a f t e r F Y 2 5 .

G e n e r a l F u n d

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 13192
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e 2 . 1 3

C o m m u n i t y
D e v e l o p m e n t

E x p a n d u p o n p e r m i t t i n g
s o f t w a r e .

M i d - t e r m

A d d s i g n - i n p o r t a l a n d m o n i t o r s o n w a l l s a f t e r p e r m i t t i n g s o f t w a r e h a s b e e n i m p l e m e n t e d .

E x p l o r e t h e p o t e n t i a l a n d c o s t s f o r a g r e e t e r .

G e n e r a l F u n d / I T
F u n d

2 . 1 4

C i t y
M a n a g e r /
F i n a n c e

C o n d u c t c i t y w i d e
o r g a n i z a t i o n a l a u d i t

M i d - T e r m

B u d g e t i n F Y 2 6 f u n d s t o h i r e a t h i r d - p a r t y a u d i t o r t o r e v i e w C i t y o p e r a t i o n s t o e n s u r e t h e C i t y i s a p p l y i n g i n d u s t r y s t a n d a r d b e s t p r a c t i c e s i n a l l d e p a r t m e n t s .

G e n e r a l F u n d

2 . 1 5

C o m m u n i t y
S e r v i c e s

P a r k n a m i n g /
s p o n s o r s h i p p r o g r a m

L o n g - T e r m

E v a l u a t e p o t e n t i a l o f o f f e r i n g a p a r k n a m i n g / s p o n s o r s h i p p r o g r a m a s a s o u r c e o f r e v e n u e f o r f u t u r e p a r k p r o j e c t s .

F u n d i n g n o t
i d e n t i f i e d

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 14193
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 3 . 1

C i t y M a n a g e r

D e v e l o p a d d i t i o n a l
m e t h o d s o f c o m m u n i c a t i o n
a n d i n c r e a s e
s u b s c r i b e r s t o C i t y ’ s
c o m m u n i c a t i o n f o r u m s

S h o r t - t e r m

C o n t i n u o u s l y a n d a c t i v e l y p r o m o t e o n l i n e s u b s c r i p t i o n o p p o r t u n i t i e s c u r r e n t l y a v a i l a b l e t o O r a n g e r e s i d e n t s a n d i n c r e a s e t h e n u m b e r o f s u b s c r i b e r s .

I n c o r p o r a t e o t h e r v e h i c l e s o f m e s s a g i n g , i n c l u d i n g n e w s l e t t e r s , p a m p h l e t s , R e d d i t , e t c .

I n c r e a s e t h e C i t y ’ s p r e s e n c e o n s o c i a l m e d i a i n c l u d i n g t h e n u m b e r o f v i d e o s , i n t e r a c t i v e p o s t s , e t c . o n s o c i a l m e d i a .

G e n e r a l F u n d a n d
c o l l a b o r a t i o n w i t h
c o m m u n i t y
p a r t n e r s .

* 3 . 2

C i t y M a n a g e r

C r e a t e u n i f i e d m e s s a g i n g
a c r o s s d e p a r t m e n t s

S h o r t - t e r m

M e e t r e g u l a r l y w i t h o t h e r d e p a r t m e n t s t o c o l l a b o r a t e o n u n i f i e d m e s s a g i n g .

C r e a t e c i t y w i d e c o m m u n i c a t i o n s s c h e d u l e t o p r o m o t e c o l l a b o r a t i v e a n d u n i f o r m m e s s a g i n g i n F Y 2 5 .

G e n e r a l F u n d

* 3 . 3

C i t y
M a n a g e r /
P o l i c e
D e p a r t m e n t /
F i r e
D e p a r t m e n t /
E m e r g e n c y
M a n a g e m e n t

U p d a t e C r i s i s
C o m m u n i c a t i o n P l a n a n d
C r e a t e C i t y w i d e
C o m m u n i c a t i o n P l a n

S h o r t - t e r m

R e v i e w b e s t p r a c t i c e s a n d c o n t e m p o r a r y p l a n s u t i l i z e d b y o t h e r a g e n c i e s .

U p d a t e a n d / o r d e v e l o p t h e C i t y ’ s c r i s i s c o m m u n i c a t i o n p l a n a n d C i t y w i d e c o m m u n i c a t i o n p l a n b y e n d o f F Y 2 5 .

G e n e r a l F u n d

GOAL 3: Enhance Public Communication Strategy and Quality of Life 15194
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e 3 . 4

L i b r a r y
S e r v i c e s

P r o c u r e , p r o t e c t , a n d
c e l e b r a t e O r a n g e ' s h i s t o r y
a n d a r c h i v e s .

S h o r t - t e r m

C r e a t e a D i s a s t e r P r e p a r e d n e s s P l a n f o r t h e L i b r a r y ' s H i s t o r y C e n t e r t o p r o t e c t a n d p r e s e r v e a r c h i v e s b y M a y 2 0 2 5 .

A d d t h e L i b r a r y ' s d i g i t a l s t a f f p h o t o g r a p h c o l l e c t i o n i n t o t h e L o c a l H i s t o r y o n l i n e c o l l e c t i o n f o r p u b l i c a c c e s s b y D e c e m b e r 2 0 2 5 .

G e n e r a l F u n d /
S e e k i n g f i n a n c i a l
s u p p o r t f r o m
c o m m u n i t y
p a r t n e r s a n d
g r a n t s .

* 3 . 5

C o m m u n i t y
S e r v i c e s

C o m p l e t e n e w p a r k o n t h e
W e s t S i d e

M i d - T e r m

F i n a l i z e c o n c e p t u a l d e s i g n i n 2 0 2 4 .

C o n s t r u c t i o n b u d g e t e d i n F Y 2 5 .

C o o r d i n a t e w i t h O r a n g e C o u n t y F l o o d C o n t r o l t o a l i g n p a r k p r o j e c t w i t h C o u n t y l e v e e p r o j e c t i n 2 0 2 5 .

R e d e v e l o p m e n t
A g e n c y F u n d s a n d
F e d e r a l E a r m a r k
* 3 . 6

C o m m u n i t y
S e r v i c e s

C o m p l e t e p i c k l e b a l l c o u r t s
a n d f i t n e s s e q u i p m e n t
p r o j e c t a t H a r t P a r k

M i d - t e r m

F i n a l i z e r e q u i r e m e n t s w i t h H U D t o r e c e i v e f u n d i n g .

A w a r d b i d f o r c o n s t r u c t i o n b y e n d o f 2 0 2 4 .

P a r k A c q u i s i t i o n
F u n d a n d F e d e r a l
E a r m a r k
3 . 7
C o m m u n i t y
S e r v i c e s
C o n t i n u e t o o f f e r h i g h
q u a l i t y a n d e f f i c i e n t , c i t y
l e d r e c r e a t i o n p r o g r a m s
M i d - t e r m
E v a l u a t e c u r r e n t c o s t s a s s o c i a t e d w i t h s u m m e r , s p o r t s a n d d r o p - i n p r o g r a m s , a n d f a c i l i t y a n d p a r k r e n t a l s .

I n p r o g r e s s a s p a r t o f F Y 2 5
G e n e r a l F u n d
GOAL 3: Enhance Public Communication Strategy and Quality of Life 16195
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e 3 . 8
C o m m u n i t y
S e r v i c e s

C o m p l e t e n e w S k a t e P a r k
a t G r i j a l v a P a r k

M i d - T e r m

F i n a l i z e d e s i g n p l a n s
C o n s t r u c t i o n d o c u m e n t s t o b e c o m p l e t e d b y f a l l o f 2 0 2 4 .

C o n s t r u c t i o n e x p e c t e d t o b e g i n i n 2 0 2 5 .

C a p i t a l P r o j e c t
F u n d s
3 . 9 C i t y M a n a g e r

C i t y w e b s i t e r e f r e s h

M i d - t e r m

W o r k w i t h e x i s t i n g v e n d o r o r i d e n t i f y n e w w e b s i t e p r o v i d e r t o r e f r e s h a n d i m p r o v e t h e C i t y ' s w e b s i t e .

G e n e r a l F u n d

3 . 1 0
C i t y M a n a g e r /
C o m m u n i t y
D e v e l o p m e n t

A n n e x C o u n t y I s l a n d s

L o n g - T e r m

W o r k w i t h O r a n g e C o u n t y L A F C O a n d C o u n t y o f O r a n g e t o d e t e r m i n e C i t y c o s t s ( a n d a n y C o u n t y c o n t r i b u t i o n s ) o f a n n e x i n g t h e C i t y ’ s C o u n t y i s l a n d s .

D e t a i l c o s t s a n d s u b m i t t o C i t y C o u n c i l f o r d i s c u s s i o n a n d d i r e c t i o n .

G e n e r a l F u n d

3 . 1 1
C i t y M a n a g e r /
C o m m u n i t y
S e r v i c e s
F o r m e r V i l l a P a r k L a n d f i l l
I m p r o v m e n t s
L o n g - T e r m
W o r k w i t h t h e C o u n t y o f O r a n g e t o i d e n t i f y f e a s i b l e i m p r o v e m e n t s t o t h e f o r m e r V i l l a P a r k L a n d f i l l w i t h p o t e n t i a l p a r k u s e s a s f i r s t p r i o r i t y .

G e n e r a l F u n d
3 . 1 2
C o m m u n i t y
S e r v i c e s /
C o m m u n i t y
D e v e l o p m e n t /
C i t y M a n a g e r
E v a l u a t e p o t e n t i a l o f
a c q u i r i n g p a r t o f S a n t a A n a
g o l f c o u r s e ( l o c a t e d i n
O r a n g e ) f o r f u t u r e p a r k s i t e
L o n g - T e r m
S c h e d u l e m e e t i n g s w i t h n e i g h b o r i n g a g e n c i e s t o b e g i n d i s c u s s i o n s o n p o t e n t i a l a c q u i s i t i o n .

F u n d i n g n o t
i d e n t i f i e d
GOAL 3: Enhance Public Communication Strategy and Quality of Life 17196
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 4 . 1

H u m a n
R e s o u r c e s

D e v e l o p a n d i m p l e m e n t a
c o m p r e h e n s i v e p l a n t o
m a r k e t t h e
C i t y o f O r a n g e a s a n
e m p l o y e r o f c h o i c e

S h o r t - t e r m

D r a f t a c o m p r e h e n s i v e m a r k e t i n g p l a n b y w o r k i n g w i t h t h e C i t y ’ s c o m m u n i c a t i o n s t e a m .

P r o v i d e q u a r t e r l y s t r a t e g i c p l a n u p d a t e s t o t h e C i t y C o u n c i l .

V a r i o u s F u n d s

* 4 . 2

H u m a n
R e s o u r c e s

C r e a t e a n i n c l u s i v e w o r k
e n v i r o n m e n t a n d b u i l d a
d i v e r s e w o r k f o r c e

S h o r t - t e r m

C o n d u c t c o m m u n i t y / e d u c a t i o n a l o u t r e a c h w i t h i n a l l d i s t r i c t s o f C i t y i n F Y 2 5 .

P l a c e a d v e r t i s e m e n t s w i t h i n l o c a l n e w s p a p e r s a n d u t i l i z e C h a n n e l 3 a s a d d i t i o n a l o u t r e a c h .

R e c o g n i z e a n d c e l e b r a t e e m p l o y e e p e r f o r m a n c e .

G e n e r a l F u n d

4 . 3

H u m a n
R e s o u r c e s

R e d u c e t h e C i t y ' s t i m e - t o -
h i r e e m p l o y e e s

S h o r t - t e r m

C o n d e n s e d t w o b a c k g r o u n d m e e t i n g s t o o n e .

O f f e r o n s i t e L i v e s c a n a t h i r i n g e v e n t s .

R e v i e w a n d u p d a t e t h e C i t y ' s h i r i n g p r o c e s s t o m a t c h b e s t p r a c t i c e s a n d i n d u s t r y s t a n d a r d s b y e n d o f F Y 2 5 .

G e n e r a l F u n d

4 . 4

H u m a n
R e s o u r c e s
D e v e l o p C i t y w i d e
I n t e r n s h i p P r o g r a m

S h o r t - t e r m

W o r k w i t h f a c u l t y a t C h a p m a n U n i v e r s i t y a n d o t h e r l o c a l P u b l i c A d m i n i s t r a t i o n G r a d u a t e P r o g r a m s t o u p d a t e t h e e x i s t i n g i n t e r n s h i p p r o g r a m .

W o r k w i t h p a r t i c i p a t i n g u n i v e r s i t i e s t o d r a w s t u d e n t s t o t h e C i t y o f O r a n g e t o b u i l d p r o f e s s i o n a l e x p e r i e n c e , a n d p o t e n t i a l l y f u t u r e e m p l o y m e n t .

V a r i o u s F u n d s

GOAL 4: Improve Employee Retention and Recruitment
18197
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e 4 . 5

H u m a n
R e s o u r c e s /
C i t y M a n a g e r

I m p l e m e n t S u c c e s s i o n
P l a n n i n g S t r a t e g i e s

S h o r t - t e r m

R e v i v e t h e O r a n g e L e a d e r s h i p A c a d e m y t o d e v e l o p c u r r e n t m a n a g e m e n t e m p l o y e e s s o t h e y m a y s t e p i n t o k e y C i t y l e a d e r s h i p r o l e s i n t h e f u t u r e .

C r e a t e m e t h o d o l o g i e s t o r e c o g n i z e a n d d e v e l o p e x i s t i n g t a l e n t s o t h e y a r e p r e p a r e d t o s e r v e i n C i t y l e a d e r s h i p p o s i t i o n s .

V a r i o u s F u n d s

* 4 . 6

H u m a n
R e s o u r c e s

S u p p o r t c h a n g e
m a n a g e m e n t p r o c e s s e s ,
e m b r a c e t e c h n o l o g y
i m p r o v e m e n t s , a n d
d i g i t a l i z a t i o n .

M i d - t e r m

C o n v e r t t o a c o m p l e t e l y e l e c t r o n i c P e r s o n n e l A c t i o n F o r m ( P A F ) s y s t e m .

U p d a t e e m p l o y e e e v a l u a t i o n p r o c e s s .

T r a n s i t i o n O p e n E n r o l l m e n t t o n e w s o f t w a r e p r o g r a m .

T r a c k r e q u i r e d e m p l o y e e t r a i n i n g t h r o u g h n e w s o f t w a r e .

A n t i c i p a t e d t o b e i n c o r p o r a t e d b y F Y 2 6 .

G e n e r a l F u n d

* 4 . 7
H u m a n
R e s o u r c e s
C o n d u c t a f u l l c l a s s i f i c a t i o n
a n d c o m p e n s a t i o n s t u d y
L o n g - t e r m
R e q u e s t c o m p e t i t i v e p r o p o s a l s f o r a c o n s u l t a n t t o c o n d u c t a f u l l c l a s s i f i c a t i o n a n d c o m p e n s a t i o n s t u d y .

T h e i n t e n t o f t h e s t u d y i s t o e n s u r e p a y e q u i t y a n d m a r k e t a l i g n m e n t ; r e e s t a b l i s h m i n i m u m q u a l i f i c a t i o n s a n d j o b d e s c r i p t i o n s ; c o n s o l i d a t e t h e n u m b e r o f j o b t i t l e s ; i m p r o v e r e c r u i t m e n t a n d r e t e n t i o n ; a n d i d e n t i f y c a r e e r p r o g r e s s i o n a n d p r o f e s s i o n a l d e v e l o p m e n t .

G e n e r a l F u n d
GOAL 4: Improve Employee Retention and Recruitment
19198
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 5 . 1

P u b l i c W o r k s

U p d a t e F a c i l i t y
C o n d i t i o n A s s e s s m e n t

S h o r t - t e r m

C o m p l e t e t h e A s s e s s m e n t t o i d e n t i f y f a c i l i t y m a i n t e n a n c e n e e d s b y e n d o f F Y 2 5 .

S t u d y w o u l d p r o v i d e a n a l y t i c s o n e x p e c t e d u s e f u l l i f e , f a c i l i t y r e p l a c e m e n t , a n d c o s t s .

V a r i o u s F u n d s

* 5 . 2

P u b l i c W o r k s /
E c o n o m i c
D e v e l o p m e n t

C o m p l e t e O l d T o w n e -
W e s t O r a n g e S h u t t l e
F e a s i b i l i t y S t u d y

S h o r t - t e r m

I n p r o g r e s s , f i n a l r e p o r t a n t i c i p a t e d F a l l 2 0 2 4 .

I d e n t i f i e s r o u t e s f o r l o c a l t r a n s i t s e r v i c e c o n n e c t i n g O l d T o w n e t o / f r o m a c t i v i t y c e n t e r s .

W i l l r e q u e s t i m p l e m e n t a t i o n f u n d i n g t h r o u g h O C T A .

M 2 F u n d i n g

* 5 . 3

P u b l i c W o r k s /
E c o n o m i c
D e v e l o p m e n t

D e p l o y a m i c r o t r a n s i t
s e r v i c e i n a n d a r o u n d O l d
T o w n e

S h o r t - t e r m

C i t y C o u n c i l a p p r o v e d a n M O U w i t h A T N t o p r o v i d e $ 1 0 0 , 0 0 0 i n f u n d i n g t o l a u n c h s e r v i c e .

P u b l i c W o r k s w i l l n e g o t i a t e o p e r a t i n g a g r e e m e n t i n a n t i c i p a t i o n o f s e r v i c e l a u n c h i n 2 0 2 5 .

R e d e v e l o p m e n t
B o n d F u n d s

* 5 . 4

P u b l i c W o r k s /
E c o n o m i c
D e v e l o p m e n t

D e v e l o p a n d i m p l e m e n t
O l d T o w n e p a r k i n g
m a n a g e m e n t p r o g r a m

S h o r t - t e r m

S t a f f i s f i n a l i z i n g a n O l d T o w n e p a r k i n g m a n a g e m e n t p r o g r a m w h i c h w i l l i n c l u d e e v a l u a t i n g s c e n a r i o s f o r p a i d p a r k i n g .

R e v e n u e f r o m f u t u r e p r o g r a m w i l l s u p p o r t a d d i t i o n a l p a r k i n g a n d o t h e r i m p r o v e m e n t s i n c l u d i n g w a y f i n d i n g s i g n a g e t o s u p p o r t b u s i n e s s e s a n d e c o n o m i c d e v e l o p m e n t .

P l a n i s a n t i c i p a t e d t o b e c o m p l e t e d i n F a l l 2 0 2 4 .

P a r k i n g F e e s

GOAL 5: Improve Infrastructure, Mobility, and Technology 20199
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 5 . 5

P u b l i c W o r k s

I m p l e m e n t f u l l m a s t e r
p l a n f o r r e n o v a t i o n a n d
r e o r g a n i z a t i o n o f C i t y
C o r p Y a r d

S h o r t - t e r m

M u l t i p l e c o n s t r u c t i o n p h a s e s a r e e x p e c t e d o v e r t h e n e x t f e w y e a r s .

T h e f i r s t p h a s e o f c o n s t r u c t i o n i s e x p e c t e d t o b e g i n i n l a t e S u m m e r i n t o e a r l y F a l l 2 0 2 4 .

B o n d / G e n e r a l
F u n d / S a n i t a t i o n /
G a s T a x

* 5 . 6

P u b l i c W o r k s

D e v e l o p a n d A c t i v e
T r a n s p o r t a t i o n P l a n
S h o r t - t e r m

P l a n d e v e l o p m e n t t o b e g i n i n F Y 2 5 a n d w i l l p r o v i d e a r o a d m a p f o r i m p r o v i n g b i c y c l e a n d p e d e s t r i a n s a f e t y / m o b i l i t y , i n c l u d i n g i d e n t i f y i n g c a n d i d a t e c o r r i d o r s t o b e c o n v e r t e d i n t o “ c o m p l e t e s t r e e t s . ”
F e d e r a l F u n d i n g /
T S I P / G r a n t s
* 5 . 7

P u b l i c W o r k s
U p d a t e S t o r m D r a i n
M a s t e r P l a n
M i d - t e r m

I d e n t i f y t h i r d p a r t y c o n s u l t a n t t o d e v e l o p m a s t e r p l a n .

M a s t e r p l a n w i l l p r o v i d e i n f o r m a t i o n o n n e e d e d i m p r o v e m e n t s t o a d d r e s s f l o o d i n g i s s u e s a n d / o r e x i s t i n g d e f i c i e n c i e s .

F E M A / S a n i t a t i o n
F u n d / G e n e r a l
F u n d
* 5 . 8

P u b l i c W o r k s /
C o m m u n i t y
D e v e l o p m e n t

U p d a t e S e w e r M a s t e r
P l a n t o c o o r d i n a t e w i t h
n e x t G e n e r a l
P l a n u p d a t e

M i d - T e r m

A t h i r d - p a r t y c o n s u l t a n t w i l l b e h i r e d i n F Y 2 6 o r F Y 2 7 ( d e p e n d e n t o n G e n e r a l P l a n u p d a t e ) t o i d e n t i f y s e w e r s y s t e m d e f i c i e n c i e s w h i l e a l s o p r o v i d i n g a n a l y t i c s o n e x p e c t e d u s e f u l l i f e , s e w e r r e p l a c e m e n t , a n d c o s t s .

S a n i t a t i o n F u n d

GOAL 5: Improve Infrastructure, Mobility, and Technology 21200
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 5 . 9

C o m m u n i t y
S e r v i c e s

I d e n t i f y c o s t s a n d f u n d i n g
a s s o c i a t e d w i t h m a i n t a i n i n g
n e w a m e n i t i e s

M i d - t e r m

I d e n t i f y c o s t s a n d f u n d i n g s o u r c e s t o m a i n t a i n n e w s k a t e p a r k , p i c k l e b a l l c o u r t s , n e w p a r k i n W e s t O r a n g e , A n t e p a s s a d o P a r k , a n d r e s t r o o m b u i l d i n g a t E l M o d e n a L i b r a r y / B a s i n .

F u n d i n g n o t y e t
i d e n t i f i e d

* 5 . 1 0

C o m m u n i t y
S e r v i c e s

U p d a t e P a r k s a n d
R e c r e a t i o n M a s t e r P l a n

M i d - t e r m

F u n d i n g r e q u e s t t o b e i n c l u d e d i n p r o p o s e d F Y 2 6 C I P .

M a s t e r P l a n c o m p l e t e d b y 2 0 2 7 .

P a r k A c q u i s i t i o n
F u n d

* 5 . 1 1

C o m m u n i t y
S e r v i c e s

U p d a t e M a s t e r P l a n f o r
G r i j a l v a P a r k

M i d - T e r m

I n c l u d e d i n t h e F Y 2 5 C I P .

S e t f u n d r a i s i n g a n d o p e r a t i o n g o a l s / t i m e l i n e s f o r o u t s i d e o r g a n i z a t i o n s ( L i b r a r y F o u n d a t i o n , G O C A T , a n d S e n i o r C e n t e r ) f o r p r o p o s e d n e w f a c i l i t i e s .

C o m p l e t e p l a n b y 2 0 2 5 .

P a r k A c q u i s i t i o n
F u n d

* 5 . 1 2

I n f o r m a t i o n
T e c h n o l o g y

D e v e l o p C i t y w i d e
I n f o r m a t i o n T e c h n o l o g y
S t r a t e g i c P l a n

M i d - t e r m

D e v e l o p c o m p r e h e n s i v e p l a n o f n e e d e d t e c h n o l o g y s e r v i c e s t o e f f e c t i v e l y s e r v e t h e c o m m u n i t y o v e r t h e n e x t d e c a d e b y e n d o f F Y 2 6 a n d a s s e s s c u r r e n t I T s t r u c t u r e .

G e n e r a l F u n d

GOAL 5: Improve Infrastructure, Mobility, and Technology 22201
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e 5 . 1 3

P u b l i c W o r k s /
C o m m u n i t y
S e r v i c e s

W o r k A s s e s s m e n t
M a n a g e m e n t S y s t e m

M i d - t e r m

W o r k w i t h c o n s u l t a n t t o t r a c k c o s t s a n d l a b o r a s s o c i a t e d w i t h p a r k s m a i n t e n a n c e a n d p l a n f o r m a i n t e n a n c e n e e d s p o s s i b l y b y F Y 2 6 .

V a r i o u s F u n d s

5 . 1 4

P u b l i c W o r k s /
E c o n o m i c
D e v e l o p m e n t

I d e n t i f y o p p o r t u n i t i e s t o
a d d l a n d s c a p e m e d i a n s
o n a r t e r i a l s t r e e t s

M i d - t e r m

E v a l u a t e a n d i d e n t i f y o p p o r t u n i t i e s t o b e a u t i f y a n d a d d l a n d s c a p i n g t h r o u g h o u t t h e C i t y .

C u r r e n t l y i s c o n c e p t u a l a n d s t i l l p l a n n i n g c o u r s e o f a c t i o n .

Q u a r t e r l y u p d a t e s w i l l b e p r o v i d e d t o t h e C i t y C o u n c i l i n S t r a t e g i c P l a n U p d a t e s .

E n h a n c e d
I n f r a s t r u c t u r e
F i n a n c i n g D i s t r i c t
/ G a s T a x / M 2
F u n d s

5 . 1 5

P u b l i c W o r k s

C r e a t e M a s t e r P l a n f o r
E V c h a r g i n g
i n f r a s t r u c t u r e a t C i t y
f a c i l i t i e s

L o n g - t e r m

B u d g e t f u n d s t o b e g i n d e v e l o p i n g p l a n p o s s i b l y i n F Y 2 8 .

T h e p l a n w o u l d e v a l u a t e a l l C i t y f a c i l i t i e s f o r E V r e a d i n e s s w h i l e c o n d u c t i n g a g a p a n a l y s i s w h i c h c o u l d b e u s e d t o g u i d e f u t u r e p r o j e c t s .

G e n e r a l F u n d /
G r a n t s

5 . 1 6

P u b l i c W o r k s

D e v e l o p a F a c i l i t y
E n e r g y E f f i c i e n c y M a s t e r
P l a n

L o n g - t e r m

T h e p l a n w o u l d e v a l u a t e a l l C i t y f a c i l i t i e s e n e r g y u s a g e a n d w a y s t o s a v e e n e r g y / c o s t .

B a s e d o n t h e f i n d i n g s , a c o u r s e o f a c t i o n t o i m p r o v e e f f i c i e n c y w o u l d b e d e v e l o p e d .

S t a f f w i l l c o n s i d e r o p t i o n s t o d e v e l o p p l a n .

G e n e r a l F u n d /
G r a n t s

GOAL 5: Improve Infrastructure, Mobility, and Technology 23202
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e 5 . 1 7

P u b l i c W o r k s

C o n n e c t h o u s e s o n s e p t i c
t o c i t y s e w e r s y s t e m

L o n g - T e r m

I d e n t i f y r e m a i n i n g h o m e s c u r r e n t l y o n s e p t i c .

E n g a g e p r o p e r t y o w n e r s a n d i d e n t i f y f u n d i n g s t r a t e g i e s t o p o s s i b l y l e s s e n h o m e o w n e r c o s t s t o m o v e o n t o C i t y s e w e r s y s t e m .

G e n e r a l F u n d

5 . 1 8

P u b l i c W o r k s

C o m p l e t e S a n t i a g o C r e e k
T r a i l E x t e n s i o n

L o n g - t e r m

P h a s e 1 o f p r o j e c t c u r r e n t l y u n d e r w a y w i t h c o n s t r u c t i o n c o m p l e t i o n a n t i c i p a t e d i n S e p t e m b e r 2 0 2 7 .

S t a f f c o n t i n u e s t o s e a r c h f o r o u t s i d e f u n d i n g o p p o r t u n i t i e s t h r o u g h O C T A a n d / o r f e d e r a l c o m m u n i t y p r o j e c t r e q u e s t s .

T h i s f i n a l p h a s e w o u l d c o m p l e t e t h e m u l t i p u r p o s e t r a i l .

C a l i f o r n i a A c t i v e
T r a n s p o r t a t i o n
P r o g r a m F u n d s /
G r a n t s /
F e d e r a l e a r m a r k

5 . 1 9

P u b l i c W o r k s

R e t a i n i n g w a l l r e s i l i e n c y

L o n g - t e r m

C a t a l o g u e h o m e s w i t h r e t a i n i n g w a l l s v u l n e r a b l e t o n a t u r a l d i s a s t e r s i n c l u d i n g e a r t h q u a k e s o r s i g n i f i c a n t r a i n e v e n t s .

E n g a g e p r o p e r t y o w n e r s a n d i d e n t i f y f u n d i n g s t r a t e g i e s t o p o s s i b l y s h a r e c o s t s i n r e t r o f i t t i n g a n d s e c u r i n g s u s c e p t i b l e r e t a i n i n g w a l l s .

G e n e r a l F u n d

GOAL 5: Improve Infrastructure, Mobility, and Technology 24203
O b j e c t i v e
N u m b e r
L e a d
D e p a r t m e n t s
O b j e c t i v e
C o m p l e t i o n
T i m e f r a m e
D e s c r i p t i o n a n d S t a t u s F u n d i n g S o u r c e * 6 . 1

C o m m u n i t y
D e v e l o p m e n t /
C i t y A t t o r n e y

D e v e l o p H i s t o r i c
P r e s e r v a t i o n O r d i n a n c e

M i d - T e r m

D e v e l o p a h i s t o r i c p r e s e r v a t i o n o r d i n a n c e t h a t e n c o u r a g e s a d a p t i v e u s e s , p r e s e r v e s a r c h i t e c t u r a l l y a n d h i s t o r i c a l l y s i g n i f i c a n t s t r u c t u r e s , a n d f o s t e r s c i v i c p r i d e .

C o m p l e t e i n F Y 2 6 .

G e n e r a l F u n d

* 6 . 2

C i t y M a n a g e r /
C o m m u n i t y
D e v e l o p m e n t /
C i t y A t t o r n e y

B e c o m e a C e r t i f i e d L o c a l
G o v e r n m e n t a s
r e c o g n i z e d b y t h e
N a t i o n a l H i s t o r i c
P r e s e r v a t i o n A c t
M i d - T e r m

A p p l y t o b e c o m e a C e r t i f i e d L o c a l G o v e r n m e n t , h e l p i n g s e c u r e f u n d i n g a n d p r o v i d i n g t e c h n i c a l a s s i s t a n c e t o p r e s e r v e h i s t o r i c a l a s s e t s .

C o m p l e t e i n F Y 2 6 .

G e n e r a l F u n d
* 6 . 3

C o m m u n i t y
D e v e l o p m e n t /
F i r e

D e v e l o p c o m p r e h e n s i v e
i n v e n t o r y o f h i s t o r i c a l
a s s e t s C i t y w i d e

M i d - T e r m

D e v e l o p p a r a m e t e r s o n w h a t c o n s t i t u t e s a h i s t o r i c a l s t r u c t u r e / a s s e t b y F Y 2 7 .

E n g a g e t h e c o m m u n i t y t o p r o v i d e i n p u t o n p o t e n t i a l h i s t o r i c a l a s s e t s b y F Y 2 7 .

D e v e l o p c o m p r e h e n s i v e l i s t o f h i s t o r i c a l a s s e t s f o r C i t y C o u n c i l c o n s i d e r a t i o n .

G e n e r a l F u n d

GOAL 6: Ensure the Preservation of Historic Resources
25204
Agenda Item
City Council
Item #: 9.1. 9/24/2024 File #: 24-0533
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Introduction and First Reading of Ordinance 24-24 to repeal and replace Chapter 12.48 of the Orange Municipal Code (Park Regulations). (Continued from August 27, 2024)

2. SUMMARY
Proposed Ordinance 24-24 regarding Park Regulations that codifies relevant Director’sOrders and updates language to meet current law and address new park amenities.

3. RECOMMENDED ACTION
Introduce and conduct First Reading of Ordinance No. 24-24. An Ordinance of the City Council of the City of Orange repealing and replacing Chapter 12.48 of the Orange Municipal Code pertaining to parks.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community b: Deliver high quality and safe recreational, social, environmental, educational and cultural services.

6. DISCUSSION AND BACKGROUND
The Orange Municipal Code Chapter 12.48 regarding Park Regulations was last revised in 2004. The ordinance would repeal and replace Chapter 12.48 with language to codify all relevant Director’s Orders, meet current law, revise outdated language, and address new park amenities.

The item was continued from the August 27, 2024, City Council Meeting. The City Council requested staff to revise specific language and return to a future meeting for the First Reading of Ordinance No. 24-24.

7. ATTACHMENTS
· Ordinance No. 24-24
City of Orange Printed on 9/18/2024Page 1 of 1
powered by Legistar™
205
Agenda Item
City Council
Item #: 9.1. 9/24/2024 File #: 24-0533
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Introduction and First Reading of Ordinance 24-24 to repeal and replace Chapter 12.48 of the Orange Municipal Code (Park Regulations). (Continued from August 27, 2024)

2. SUMMARY
Proposed Ordinance 24-24 regarding Park Regulations that codifies relevant Director’sOrders and updates language to meet current law and address new park amenities.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community b: Deliver high quality and safe recreational, social, environmental, educational and cultural services.

7. ATTACHMENTS
· Ordinance No. 24-24
City of Orange Printed on 9/18/2024Page 1 of 1
powered by Legistar™
206

ORDINANCE NO. 24-24

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF ORANGE REPEALING AND REPLACING
CHAPTER 12.48 OF THE ORANGE MUNICIPAL
CODE PERTAINING TO PARKS.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I:

Chapter 12.48 is hereby repealed and replaced in its entirety as follows:

Chapter 12.48

PARK ORDINANCE

Sections:

12.48.010 Applicability.

12.48.015 Definitions.

12.48.020 Parking Vehicles in Park Public Parking Lots.

12.48.025 Obedience to Park Officer.

12.48.030 Use of Alcoholic Beverages.

12.48.035 Fishing and Use of Park Waters.

12.48.040 Defacing or Damaging Park Property.

12.48.045 Camping Prohibition.

12.48.050 Prohibition on the Use of Firearms, Firecrackers and Dangerous Instruments.

12.48.055 Animals and Pets.

12.48.056 Dogs generally.

12.48.060 Games.

12.48.065 Sanitation.

12.48.070 Prohibition of Motorized Vehicles And Motorized Devices.

12.48.075 Swimming and Bathing Prohibition.

12.48.080 Selling, Soliciting and Advertising.
12948.085 Fires.

12.48.090 Hours.

12.48.095 Obstruction of Park Walks or Pathways.

12.48.100 Public Restrooms.

12.48.105 Permits Required.

12.48.110 Permits; Appeal.

12.48.115 Revocation of Permit.

12.48.120 Rules and Regulations.

12.48.125 Violations — Misdemeanor.
207
2 12.48-130 Closure of Park Facilities.

12.48.135 Failure to Obtain Required Permit.

12.48.140 Priority of Use.

12.48-145 Exhibiting Permit.

12.48.150 Severability.

12.48.155 Storage of Property Prohibited in Parks.

12.48.160 Repairs and Sales of Bicycles and Bicycle Parts.

12.48.165 Prohibited Activities.

12.48.170 Use of Skate Park Facilities Located on Property Owned by the City.

12.48.010 Applicability.

The rules and regulations prescribed in this chapter shall govern public parks, playgrounds, and recreation facilities in the City, including Plaza Square.

12.48.015 Definitions.

For purposes of this Chapter, the following terms shall have the meanings as set forth herein unless the context in which they are used clearly indicates a contrary meaning:

"Department" shall mean the City of Orange Community Services Department.

"Director" shall mean the Director of the Department of Community Services or their designee.

"Person" shall mean every person, firm, corporation, group of persons, or organization.

"Park" means any public park or any portion thereof, including body of water, land, recreation, playground area, or any building thereon within the City of Orange owned and maintained by the City as a public park whether or not such has been formally dedicated for such purpose.

"Pollution" means the contamination or other alteration of the physical, chemical, or biological properties of Park lands and/or waters.

"Camping" means the use of public streets or public property for living accommodation or habitation purposes such as sleeping activities, or making preparations to sleep, including but not limited to the laying down of bedding for purposes of sleeping or using or storing personal belongings such as non-designated City cooking equipment, camping stoves, portable barbecues, sleeping bags, cots, beds, hammocks, extra clothing, or personal items when it reasonably appears, in light of all the circumstances, tha t the participants, in conducting these activities, are, in fact, using the public street or public property for living accommodation or habitation purposes.

"Alcoholic Beverage" shall mean alcohol, spirits, liquor, wine, beer, and every liquid or solid containing one-half of one percent or more of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed, or combined with other substances.

208
3 "Food Distribution to the Public" means a temporary operation or undertaking by a person for the purpose of offering, distributing, or dispensing with or without charge therefor, food and/or beverages for consumption by the general public which uses the pa rk or park facility for such activity. This activity shall not include any contract, lease, or other agreement for a concession or similar operation or enterprise approved by the Director or City Council.

"Athletic Facilities" shall mean those areas of a park designated for the purposes of athletic play on or at facilities such as, but not limited to sports courts and fields.

12.48.020 Parking Vehicles in Park Public Parking Lots.

A. No person shall between the hours of 11:00 p.m. and 5:00 a.m., stop, park, or leave standing any vehicle whatsoever in any of the public parking lots of any Park.

B. Any vehicles stopped, parked, or left standing in violation of this section shall be subject to enforcement by way of a parking citation, and/or an administrative fine and/or being towed away at the owner's expense.

C. No person shall assemble, gather, or congregate in such a manner as to obstruct any parking lot within a Park including, but not limited to, blocking the entrance or exit of the parking lot or any parking space.

D. Oversize vehicles described as 25 feet or over in length or 9 feet or wider in width are not permitted in any Park without a permit as referenced in Orange Municipal Code section

12.48.105 or permission of the Director. A vehicle pulling a trailer will also be considered an oversized vehicle.

E. Appropriate signs shall be posted in and about the parking lots specifying the parking rules and/or prohibitions and that vehicles in violation thereof shall be subject to citation and/or towing.

12.48.025 Obedience to Director.

It is a violation of this Chapter for a ny person to refuse t o comply with any lawful order of the Director in the enforcement of any provision of this Chapter.

12.48.030 Use of Alcoholic Beverages.

No person shall:

A. Bring, possess, consume, or sell any alcoholic beverages in any Park or Park facility except in the course of an approved permit issued by the Director.

B. Enter, be, or remain in any Park or Park facility when under the influence of any intoxicating liquor or drug or otherwise be inebriated.

209
4 12.48.035 Fishing and Use of Park Waters.

No person shall:

A. Except as otherwise provided, fish in or take any fish at any time from the waters of any Park or Park facility by any means whatsoever except at places as designated by the Director.

B. The Director may designate Park areas that may be used for fishing and may prescribe and enforce all reasonable rules, regulations and restrictions pertaining thereto.

C. Pollute any water in the Park, including fountains, lakes, or ponds.

12.48.040 Defacing or Damaging Park Property.

No person shall:

A. Willfully mark, deface, or injure in any manner, or displace, or remove, or tamper with any building, monument, fence, bench, walkway, bike trail, parking lot, equipment or other permanent or temporary infrastructure in a Park.

B. Willfully dig, cut, saw, chop, carve, injure, move, or remove from any Park or Park area any sand, wood, turf, grass, gravel, flower or any other vegetation within any Park

12.48.045 Camping Prohibition.

No Person shall:

A. Camp in a Park, including but not limited to outside and/or in a vehicle/recreational vehicle except by permit or under the auspices of a program of the Department of Community Services.

B. Maintain, erect or permit the erection of any hut, shanty, tent, tarpaulin, or any other type of temporary structure under his /her control in any park except with a permit from the Department of Community Services or as part of an approved recreation activity.

12.48.050 Prohibition on the Use of Firearms, Firecrackers and Dangerous Instruments.

No person shall:

A. Except an authorized law enforcement officer, bring, use, ca rry, or possess upon Park property, other than at such firing ranges as may be specifically designated by the Director, any firearms of any description, or air rifles, bow -and-arrows, spring guns, slings, or any other forms of weapons potentially inimical to wildlife and dangerous to human safety.

B. Carry or discharge any firecracker, rocket, or torpedo or any other fireworks except as approved for that purpose by the Director.
210
5 C. Shoot into Park areas from beyond park boundaries any items identified in subsection B referenced above.

12.48.055 Animals and Pets.

No Person shall:

A. Ride, lead, or drive a horse, mule, donkey, pony or bovine animal except on designated paths or trails or as approved for that purpose by the Director.

B. Let loose, abandon, or bring into any Park except on leash and not more than six feet long, any animal, reptile, or fowl of any kind. This prohibition shall not apply to service dogs, provided that such service dog is at all times kept under control.

C. Let loose or bring any non-domesticated animal unless permitted by the City.

D. Willfully frighten, molest, injure, chase, capture, or annoy, any animal or bird in any Park.

12.48.056 Dogs Generally.

A. For purposes of this section, the following words and phrases have the meanings set forth below.

B. No person shall permit his or her dog(s) to be in or upon any public street, sidewalk, Park or other public place unless such dog(s) is upon a secure leash not more than six (6) feet long held continuously in the hands of a person capable of controlling the dog, or unless the dog is securely confined within an automobile; provided, however, that this subsection shall not apply to a person who is in the possession or operating within the terms of a valid permit from the City to conduct obedience classes or other types of trial or show of dogs in or upon any public place. This subsection shall not apply to dogs under the control of a responsible person in a designated dog park. This subsection shall not apply to service dogs, provided that such service dog is at all times kept under control.

C. Dog owners (or persons responsible for the dog) shall clean up after their dog(s) and remove all dog feces left by their dog(s) upon any public street, sidewalk, Park or other public place, or any private property not owned by the responsible person, and dispose of it in a sanitary and proper manner.

D. In addition to such other regulations that may be adopted from time to time by the Director, the following regulations and limitations shall apply to all designated dog parks:

1. No responsible person shall have more than three (3) dogs at once in a designated dog park.

211
6 2. Designated dog parks will be open from dawn to dusk and may be closed as posted for maintenance. The operational hours may be adjusted as conditions require or as approved by the Director.

3. All responsible persons shall, at all times, take all reasonable precautions to prevent their dog(s) from biting, attacking or attempting to bite or attack any person or dog. A responsible person shall immediately remove his dog from the designated dog park if it bites, attacks or attempts to bite or attack any person or dog.

4. Any dog over the age of four (4) months must be healthy, vaccinated, legally licensed and wearing identification tags prior to use of any designated dog park. Dogs under the age of four (4) months are prohibited from any designated dog park area pursuant to Section 121690 of the California Health & Safety Code.

5. Female dogs in heat are not permitted in any designated dog park.

6. Dogs under the age of four (4) months are not permitted in any designated dog park.

7. There shall be no f ood or food products, whether intended for human or dog consumption, in any designated dog park.

8. All responsible persons using a designated dog park must have a leash in their possession at all times for each of their dog(s) in the designated dog park, which shall be worn by the dog(s) at all times when the dog(s) is not in the designated dog park.

9. All responsible persons shall also comply with all rules governing City Parks and relevant parking regulations.

10. Use of any designated dog park by a responsible person and his dog(s) shall constitute, implied consent of the responsible person to all of the conditions set forth in this section,

11. While inside the boundaries of the designated dog park, an adult must accompany minors under the age of sixteen (16).

E. The provisions of this section shall be enforceable by any police officer, animal control officer, park ranger or other code enforcement officer of the City pursuant to section 1.08.010 of this Code. In addition to any other remedies, the City officer shall have the authority to eject any person who violates this section pursuant to Section 12.48.125 of this Title.

12.48.060 Games.

No person shall engage or abet in the playing of any game involving thrown or otherwise propelled objects, including but not limited to balls, stones, arrows, javelins, drones, model airplanes, rockets, motorized model cars or motorized remote control devices except in areas set apart or identified by appropriate signage for such purposes or during an approved recreation program.

212
7 12.48.065 Sanitation.

No person shall:

A. Discard garbage, cans, bottles, papers, or other refuse or trash other than in receptacles which are provided for that purpose.

B. Remove any recyclable materials such as newspapers, metals, cans or bottles from receptacles in any Park unless authorized by the Director.

C. Use Park sinks, restrooms or other public water features to launder, wash dishes, or empty any other waste liquids in any Park sinks or restrooms.

D. Dispose of human waste from any temporary toilet or other container being used for this purpose.

12.48.070 Prohibition of Motorized Vehicles and Motorized Devices.

No person shall:

A. Operate a motorized vehicle or motorized device including but not limited to an electric bike in a Park except upon designated paved or improved Park roads or driveways, or in or upon designated areas or trails set aside for use by such vehicles or devices, unless directed to do so by a law enforcement officer, or by official signs or markings. This section shall not apply to the operation of a vehicle which is used or part of any event permitted by the City.

B. Park a vehicle on Park property, except in an area designated for parking such vehicle, unless there is an emergency or unless directed to do so by a law enforcement officer. Parking shall conform to officially posted signs or markings unless other instructions are given by a law enforcement officer.

C. The Director may, in their discretion, designate areas, paths, trails, or roads in a Park where the operation of bicycles, motor-driven cycles, mopeds, motorized bicycles or electric bicycles may be allowed.

12.48.075 Swimming and Bathing Prohibitions.

No person shall:

A. Swim, bathe, or wade in any water or waterway in or adjacent to any Park, except as permitted or designated by the Director or in such water or waterway as the Director may designate, and then only during such hours as the Director may have established for such purposes.

B. Change into clothes, except in a locker room or other structure designated for such use.

213
8 C. Fail to wear clothes that cover the genitals and buttocks and in the case of females, the areola and nipples.

12.48.080 Selling, Soliciting and Advertising.

No Person shall:

A. Conduct, advertise, announce, or call the public’s attention to the purchase, barter or sale of any article, good or service or hire, unless by any regularly licensed business or concessionaire acting by and under the authority and regulation of the City.

B. Without a permit issued under this Chapter, solicit or collect donations of money, employment, or other goods from the public.

12.48.085 Fires.

No person shall make or kindle a fire except in a designated barbecuing device using charcoal only.

12.48.090 Hours.

Parks shall be open to the public every day of the year between the hours of 5:00 a.m. and 11:00 p.m. However, the Director may, in their reasonable discretion, extend or limit such hours for any Park or portion of any Park. No person shall enter, be, or remain in any Park during the time when such Park is closed unless they obtained a permit from the Director. Park closing hours shall be posted at Park entrances.

12.48.095 Obstruction of Park Walks or Pathways.

No person shall assemble, gather, or congregate in such a manner as to obstruct the free passage of any walkway, pathway, bike path or trail in any Park.

12.48.100 Public Restrooms.

To protect public health and safety, no person shall loiter at, in, or within fifty (50) feet of any public restroom, or intentionally block the ingress or egress of anyone attempting to use any public restroom. It shall further be unlawful to return to a public restroom within seventy-two (72) hours after having been asked to leave by a peace officer for loitering at, in, or about the restroom. As used in this section “loiter” means to stand, sit, lie or remain on any property under such circumstances that a reasonable person would conclude that the person who remains on the property does not have a purpose connected with the usual and ordinary use to which such property is put, does not have bona fide intent to exercise a constitutional right, and is causing public inconvenience or annoyance.

12.48.105 Permits Required.

A. Except in athletic facilities where a permit is required for groups of ten (10) persons or more, no person shall conduct, hold or carry on a gathering, celebration, event, or activity of ten persons or more in any Park without a written permit for such use. 214
9 B. No person shall conduct, hold, or cause to be carried on the following activities without a permit for the use of a Park from the Director regardless of the number of participants:

1. Any event utilizing any amplification equipment.

2. Musical performances or concerts by one or more persons in which the public participates as an audience.

3. The exhibition/display of animals to the public.

4. Public display of works of art or similar objects or the performance of any feat or skill or the production or performance of any amusement, motion picture, photography or entertainment.

5. Use of an amusement device such as, but not limited to, moon bounce, food machines or specialty items.

6. A wedding ceremony.

7. Any athletic event where a registration fee is charged, or donation required in order to participate in the event.

C. A permit will not be issued for the following activities:

1. Foot or wheeled races.

2. Deep fryers.

3. Food Distribution and/or distribution of items.

4. Any activities in parking lots.

5. Water play features.

6. All other activities outside of normal Park use.

D. Any person who wishes to use a Park for any activity requiring a permit under Section

12.48.105 shall designate on the application this intended use.

Failure to comply with the application requirements shall result in the application to be marked "incomplete" and the permit will not be issued.

E. In the event the applicant identifies that the Park area is to be used on more than a single date for such activity, the Director shall issue a permit for the repetition of the activity on the dates 215
10 listed by the applicant under the standards and conditions set forth in this section provided that the:

1. Except for Athletic Facilities, the permit for this repeated use subject to review and approval of the activity in the area designated in the application shall not be issued for a period in excess of ninety (90) days.

2. The dates requested by the applicant for the repeated use of the Park area designated in the application shall be limited to once per week during the ninety (90) day permit period.

3. Except for Athletic Facilities, the applicant must submit the application requesting repeated use of the Park area designated in the application to carry out the activity at least thirty (30) days in advance of the first date the applicant lists on the application.

Any application received in which is submitted less than thirty (30) days in advance of the first date listed in the application shall be cancelled and returned to applicant.

4. Not later than seven (7) working days after receipt of the application listing the dates for repeated use of the Park area identified in the application for the activities listed in Section 12.48.105, the Director, in writing, shall inform a person if the dates identified are available or not available to be reserved as set forth in the application. If not available, the Director shall notify applicant of the unavailability together with a list of alternative dates for the repeated use of activity in the Park area identified in the application which can be reserved. On notification that the dates or any one of them for repeated use of the Park area identified in the application is not available, the applicant must, in designate alternate dates within five (5) working days from the date of such notification. Failure to timely respond with alternative dates for repeating the use of the Park shall result in the permit being issued only for the dates which are available as listed on the application.

F. Standards for Issuance:

1. The Director will use the following criteria to determine whether a permit will be issued:

a. That the proposed activity or use of the Park will unreasonably interfere with or detract from the general public use and enjoyment of the Park.

b. That the proposed activity or use of the Park will unreasonably interfere with or detract from the public health, safety or welfare.

c. That the conduct of the proposed activity or use is reasonably likely to result in violence to persons or property resulting in serious harm to the public.

d. That the proposed activity or use will entail an extraordinary expense or operation by the City.

216
11 e. That the facilities desired have been reserved for another activity or use on the day and hour(s) requested in the application.

f. That the proposed activity will include fencing of a portion of the Park for the exclusive use of persons attending the activity and/or charging of an admittance fee to attend unless authorized by the Director.

g. That the proposed activity is to be held for the sole purpose of advertising, selling, or distributing any product goods o r event and is designed to be held solely for private profit.

2. Permits-Conditions: The Director may impose reasonable conditions or restrictions on the granting of a permit, including, but not limited to, any of the following:

a. Restrictions on fires, fireworks, amplified sound, decibel rating and distance, dancing, sports, use of animals, equipment, or vehicles, the number of persons to be present, the location of any bandstand or stage, or any other use which appears likely to create a risk of unreasonable harm to the use and enjoyment of the Park by others, or of damage to Park property.

b. A requirement that the applicant post a reasonable security deposit for the repair of any damage to Park property, or the cost of cleanup, or both.

c. A requirement that the applicant pay a reasonable fee to defray the cost of furnishing adequate security forces by the City at the proposed use or activity.

d. A requirement that the applicant pay any required business license tax or other required fees.

e. A requirement that the permittee furnish additional sanitary and refuse facilities that might be reasonably necessary based on the use or activity for which the permit is being sought.

f. A requirement that the applicant provide private patrol or security where the nature of the use will impose an undue burden on the police service of the City.

g. A requirement that the permittee shall be liable for any loss, damage or injury to any person or property whatever by reason of the negligence of the person or persons to whom such permit was issued.

h. A requirement that the permit shall not be transferable without the written consent of the permitting authority.

i. The Director may, at their discretion, require an insurance policy as a condition of the issuance of the permit. If a policy is required, the permittee must obtain, pay for, and maintain a policy of general liability insurance, approved as to form by the 217
12 City Attorney which shall insure the City, its off icers, and employees against any liability, or claims of liability, brought or made by or on behalf of any person for personal injury or property damage caused by or arising out of any negligent act or omission of either the permittee or his agents or emplo yees and occurring during the period and as a result of the activities for which such permit was issued . The amount of coverage to be provided by such policy may be determined by the Director.

G. A permittee shall be bound by all Park rules and regulations and all applicable ordinances fully as though the same were inserted in his permit.

H. A permittee shall be liable for any loss, damage or injury to any person or property whatever by reason of the negligence of the person or persons to whom such permit was issued.

I. The City Manager may waive any further permit required by the “Special Pageant” provisions in the Orange Municipal Code Chapter 5.72 upon issuance of a permit under this chapter for groups of less than 300 persons.

J. In addition to any requirements in the chapter any gathering of 300 persons or more must comply with the "Special Pageant" provisions of Orange Municipal Code Chapter 5.72.

12.48.110 Permits; Appeal.

Within five (5) days after receipt of an application, the Director shall apprise the applicant in writing of his reasons for refusing a permit or of any conditions attached to the issuance of a permit.

Any aggrieved person shall have the right to appeal in writing within five (5) days to the City Manager. Within five (5) days of the receipt of such appeal, the City Manager shall consider the standards set forth in Section 12 .48.105(F) and inform the applicant of the decision, in writing.

The City Manager's decision shall be final.

12.48.115 Revocation of Permit.

Upon giving notice of the grounds therefor and an opportunity for a hearing, the permitting authority shall have the authority to revoke any permit granted under this chapter upon finding of violation of any rule or ordinance or upon violation of any condition or restriction under which the permit was issued.

12.48.120 Rules and Regulations.

The Director shall issue from time to time as they deem necessary, rules and regulations to implement the provisions of this chapter. Such rules and regulations shall have the force of law, and failure to obey same shall be deemed a violation of the provisions of this chapter.

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13 12.48.125 Violations - Misdemeanor.

A. Any person violating the provision of this Chapter shall be guilty of a misdemeanor and subject to the following penalties: a fine of not more than one thousand dollars ($1,000), by imprisonment for not more than six months in the County Jail, or both such fine and imprisonment

Notwithstanding the classification of a violation of this chapter as a misdemeanor, at the time an action is amended to enforce the provisions of this chapter, the Trial Court, upon recommendation of the prosecuting attorney, may reduce the charge of the o ffense from a misdemeanor to an infraction pursuant to Section 1.08.010 of this Code. Any person convicted of an infraction of this chapter shall be punished by:

l. A fine not exceeding one hundred dollars ($100.00) for the first violation;

2. A fine not exceeding one hundred fifty ($200.00) for the second violation of this chapter within one year;

3. A fine not exceeding two hundred fifty dollars ($ 500.00) for each additional violation of this chapter within one year.

B. The Director shall have the authority to revoke a permit upon a finding of violation of any regulation contained in this chapter or upon a finding of a violation of other City ordinance or laws of this State.

C. The Director or their designee shall have the authority to eject from any Park facility, any person acting in violation of regulations contained in this Chapter.

D. The regulations contained herein shall not prohibit any person authorized by the Director from the normal exercise of requested, or contractual duties.

E. Malicious injury or destruction of any real or personal property which constitutes vandalism under the provision of Section 594 of the Penal Code of the State of California shall be prosecuted as a violation of the Penal Code Section 594 and shall be punishable as either an infraction, misdemeanor, or a felony, as provided in Penal Code Section 594.

12.48.130 Closure of Park Facilities.

The Director shall have the authority to close any Park or portion thereof and require the exit of all persons therein when he or she determines that conditions exist in said facility or portion thereof which present a hazard to the facility or to public safety. The Director shall have the authority to close to the public any Park facility or portion thereof at any time and for any interval of time, either temporarily or at regular or stated intervals, and either entirely or merely to certain uses, as the Director shall find reasonably necessary.

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14 12.48.135 Failure to Obtain Required Permit.

No person shall use, occupy, or otherwise remain in any Park facility for which a permit is required without first having obtained such permit.

12.48.140 Priority of Use.

Any person using a Park facility which may be reserved by obtaining a permit, but who has not obtained such permit, shall vacate said area when holders of a valid permit present themselves.

12.48.145 Exhibiting Permit.

No person shall fail to produce and exhibit a permit he or she claims to have upon request of any department employee or any peace officer who desires to inspect said permit for the purpose of enforcing compliance with any regulation in this chapter.

12.48.150 Severability.

If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decisions shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Orange hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

12.48.155 Storage of Property Prohibited in Parks.

It shall be unlawful for any person to store personal property in any Park. The City may immediately remove and impound abandoned personal property which shall include, but not be limited to, the act of leaving the personal property in a public area so that it may be appropriated by the next comer, which is observed in a Park at the time the Park is closed to the public.

Impounded property may be reclaimed by the owner or their representative, subject to verification of the person’s identity and authority to reclaim the property by contacting the City of Orange Community Services Department at (714) 744 -7264 to arrange a collection time. The property, unless hazardous or a threat to safety, will be stored by the City for a period of 90 days according to the Orange Municipal Code Section 10.22.030.

12.48.160 Repairs and Sales of Bicycles and Bicycle Parts.

No person shall assemble, disassemble, sale, offer to sell, distribute, offer to distribute, store, or possess the following items in any Park:

A. A bicycle frame with the gear cables or brake cables cut;

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15 B. Three (3) or more bicycles and/or bicycle frames, with or without missing parts (the term “parts” shall mean handles, handlebars, wheels, forks, pedals, cranks, seats, or chains); or

C. Five (5) or more bicycle parts that are not attached to a bicycle.

12.48.165 Prohibited Activities.

No person shall:

A. Skateboard in any Park except in the designated areas;

B. Smoke or vape in any Park within 25 feet of a playground, facility, or youth activity;

C. Gamble in any Park;

D. Use, sell or possess any drug in any Park, including but not limited to marijuana/cannabis, cocaine, methamphetamine, heroin, LS D, ecstasy, ketamine, fentanyl and/or prescription painkillers which are not associated with a valid prescription for use/possession by the individual.

12.48.170 Use of Skate Park Facilities Located on Property Owned by the City.

A. Only non-motorized wheeled devices are allowed in a skate Park facility such as skateboards, roller-skates, rollerblades, scooters, BMX bikes and in-line skates. Any other motor-driven vehicles and/or motor-driven devices are unlawful to use in a skate Park facility.

B. It is unlawful for any person to bring any temporary or fixed skate feature into a skate Park facility including but not limited to ramps and rails.

SECTION II:

SECTION III:

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16 ADOPTED this ____ day of ___________________, 2024.

Daniel R. Slater, Mayor, City of Orange

ATTEST:

Pamela Coleman, City Clerk, City of Orange

APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )

I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Ordinance was introduced at the regular meeting of the City Council held on the ___ day of _____________, 2024, and thereafter at the regular meeting of said City Council duly held on the ___ day of ____________, 20 24 was duly passed and adopted by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
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Orange City CouncilSeptember 24, 2024

Orange City Council
September 24, 2024