Agenda packet — Orange City Council, October 22, 2024

Tom Kisela
City Manager
Mike Vigliotta
City Attorney
Pamela Coleman
City Clerk

DAN SLATER
Mayor

ARIANNA BARRIOS
Mayor pro tem, District 1

JON DUMITRU
Councilmember, District 2

KATHY TAVOULARIS
Councilmember, District 3

DENIS BILODEAU
Councilmember, District 4

ANA GUTIERREZ
Councilmember, District 5

JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
October 22, 2024
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.

Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www .cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.

Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U -verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.

Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council ’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off -agenda items unless authorized by law .

Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
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1 City Council Agenda October 22, 2024
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www .cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.

In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.

Please contact the City Clerk’s Office at (714) 744-5500 with any questions.

ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.

REMINDER: Please silence all electronic devices while City Council is in session.

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2 City Council Agenda October 22, 2024
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER

1.1 INVOCATION
Pastor Ric Olsen, The Beacon Church

1.2 PLEDGE OF ALLEGIANCE
Mayor Dan Slater

1.3 ROLL CALL

1.4 PRESENTATIONS/ANNOUNCEMENTS
Orange County Sanitation District Taft Avenue Sewer Improvement Project Presentation

2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.

3.1. Waive reading in full of all ordinances on the Agenda.

Approve.

Recommended Action:

Staff ReportAttachments:

3.2. Increase a one -time Intergovernmental Transfer for Fiscal Year 2024-2025 with the California Department of Health Care Services and CalOptima.

Authorize an increase in the advancement of $ 42,674 from the General Fund (100) to the California Department of Health Care Services.

Recommended Action:

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3 City Council Agenda October 22, 2024
Staff Report
Attachment 1 Intergovernmental Agreement
Attachment 2 DHCS Payment Request
Attachment 3 IGT-23-0012 – City of Orange Invoice
Attachment 4 IGT-22-0011 – City of Orange Invoice
Attachments:

3.3. Eighth Amendment to Agreement with Granicus, LLC, a Minnesota Limited Liability Company, for a one-year subscription renewal.

Approve the Eighth Amendment to Master Subscription Agreement with Granicus, LLC for a one -year renewal of annual subscriptions in the amount of $ 125,782.08; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.

Recommended Action:

Staff Report
Eighth Amendment to Master Subscription Agreement with Granicus, LLC
Attachments:

3.4. Appropriation of $ 100,000 in grant funding received for the North Orange County Public Safety Collaborative Program from September 2023 through June 2026.

1. Accept into the City ’s General Fund (100) revenue budget $100,000 in grant funding from the City of Brea to:
100.4011.45290.30257 State Grant - North Orange County Public Safety

2. Authorize the appropriation of $100,000 in to General Fund (100):
100.4021.50221.30257 Overtime - Safety $70,000
100.4021.51670.30257 The HUB OC $30,000
Recommended Action:

Staff ReportAttachments:

3.5. Appropriation of $ 32,868 in designated grant funding received from California Library Literacy Services.

1. Accept into the City ’s revenue budget $32,868 in grant funds from California Library Literacy Services to General Fund (100) as follows:
100.2001.45290.30249 California Literacy Grant FY25 $32,868

2. Authorize the appropriation of $32,868 from California Library Literacy Services to General Fund (100) as follows:
100.2001.50312.30249 Part-time Miscellaneous Salaries $24,000 100.2001.53001.30249 Materials and Supplies $8,868
Recommended Action:

Staff Report
FY25 Library Literacy Grant-Award Letter
Attachments:

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4 City Council Agenda October 22, 2024

3.6. Appropriation of $ 27,600 from the Park Acquisition (Infill) ( 510) unreserved fund balance to resurface the basketball courts at Grijalva Park.

Authorize the appropriation of $ 27,600 from the Park Acquisition (Infill) ( 510) unreserved fund balance to:
510.7021.56020.20551 CIP-Bldg & Improve - Grijalva Basketball Court Resurface Recommended Action:

Staff ReportAttachments:

3.7. Notice of Completion and Acceptance for White Oak Ridge landscape improvements; Bid No. 23-24.34 (SP-4285).

1. Accept White Oak Ridge landscape improvements as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

Recommended Action:

Staff Report
Notice of Completion
Attachments:

3.8. Notice of Completion and Acceptance for facility repairs, maintenance, and safety improvements (SP-4279).

1. Accept the facility repairs, maintenance, and safety improvements (Sourcewell EZIQC Contract No CA-R8-GB01-123021-HCC; SP-4279) as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

Recommended Action:

Staff Report
Notice of Completion
Attachments:

3.9. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code related to application expiration, noticing requirements, and time for appeal. Ordinance No. 28-24.

Adopt Ordinance No. 28-24.

Recommended Action:

Staff Report
Ordinance No. 28-24
Attachments:

3.10. Authorize increase of blanket purchase order for Baker & Taylor, Inc. to purchase print and audiovisual materials in the amount of $ 27,500 funded by the Friends of the Orange Public Library.

Recommended Action:

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5 City Council Agenda October 22, 2024

1. Approve the purchase order increase of $27,500 for print and audiovisual materials from Baker & Taylor, Inc.

2. Authorize the City Manager to approve increases to the blanket purchase order should the Library receive donations designated for purchase of additional materials.

Staff ReportAttachments:

3.11. Memorandum of Understanding between the City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association to assist in developing a historic preservation ordinance, re -vision the Design Review Committee, and provide the City Council with recommendations on the Mills Act program.

Approve the Memorandum of Understanding between the City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association; and authorize the City Manager and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Memorandum of Understanding between the City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association Attachments:

3.12. Approval of minutes of the City of Orange City Council Regular Meeting held on October 8, 2024.

Approve minutes as presented.

Recommended Action:

Staff Report
October 8, 2024, Regular Meeting minutes
Attachments:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER

5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request .

Pursuant to Government Code Section 54954.2(a)(3), no action (s) or discussion (s) shall be undertaken on any item not appearing on the posted agenda.

6. AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code Section 53232.3(d) on meetings and conferences attended at the City's expense.

7. REPORTS FROM CITY MANAGER

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6 City Council Agenda October 22, 2024

8. ADMINISTRATIVE REPORTS

8.1. Implementation of permit parking on both sides of S. Crest Road from W .

Palmyra Avenue to W. Culver Avenue within Permit Parking Opportunity Area # 1.

Resolution No. 11580.

1. Approve permit parking in Permit Parking Opportunity Area #1 on both sides of S .

Crest Road between W. Palmyra and W. Culver Avenues.

2. Adopt Resolution No. 11580. A Resolution of the City Council of the City of Orange adopting a revised master resolution of designated permit parking areas and established permit parking opportunity areas within the City of Orange.

Recommended Action:

Staff Report
Attachment 1 Resolution No.11580
Attachment 2 NPPP Opportunity Area 1
Attachment 3 Activation Map PPOA #1
Attachment 4 CTC Staff Report August 14, 2024
Attachment 5 CTC Minutes August 14, 2024
Attachment 6 Notification Letters
Attachments:

8.2. Update on Economic Development Implementation Plan for Fiscal Year 2024-25.

Receive and file.

Recommended Action:

Staff Report
Fiscal Year 2024-25 Implementation Plan
Attachments:

9. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, November 12, 2024, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.

I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.

Date posted: October 17, 2024

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7 Agenda Item
City Council
Item #: 3.1. 10/22/2024 File #: 24-0584
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

State law requires that all ordinances be read in full either at the time of the introduction or at the time of passage, unless a motion waiving further reading is adopted by a majority of the City Council (Gov.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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8 Agenda Item
City Council
Item #: 3.1. 10/22/2024 File #: 24-0584
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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9 Agenda Item
City Council
Item #: 3.2. 10/22/2024 File #: 24-0592
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Increase a one-time Intergovernmental Transfer for Fiscal Year 2024-2025 with the California Department of Health Care Services and CalOptima.

2. SUMMARY
A request for City Council approval to increase the total amount of one-time Intergovernmental Transfer for the twelve-month period ending December 31, 2023, to access additional Federal Medicaid dollars to support unreimbursed care.

3. RECOMMENDED ACTION
Authorize an increase in the advancement of $42,674 from the General Fund (100) to the California Department of Health Care Services.

4. FISCAL IMPACT
The General Fund (100) will advance the Department of Health Care Services $42,674 to combine with the previously approved $694,640; however, the City will receive a total return of $1,316,872, which includes the initial advance and the City’s$579,558 share of unreimbursed Medicaid funds from the Intergovernmental Transfer revenue. The expense for this advancement will be funded through General Fund (100):
100.11025 Miscellaneous Receivables

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a Safe Community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 2: Be a Fiscally Healthy Community
a: Expend fiscal resources responsibly.

6. DISCUSSION AND BACKGROUND
An Intergovernmental Transfer (IGT) allows California’sMedi-Cal managed care plans to partner with local units of government to access additional federal Medicaid dollars to support unreimbursed care and provide health care services. Since the City provides ambulance transport services and has unreimbursed Medicaid expenses, it became eligible to participate in the IGT program in Fiscal Year 2014-2015 (FY15). Currently, the University of California, Irvine (UCI), the City of Newport Beach, and the City of Orange are participants. In Fiscal Year 2023-2024 (FY24), the net revenue received City of Orange Printed on 10/16/2024Page 1 of 2
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10 Item #: 3.2. 10/22/2024 File #: 24-0592
and the City of Orange are participants. In Fiscal Year 2023-2024 (FY24), the net revenue received from the program was $500,326.

Provisions of the IGT require the City to transfer an amount representing 50% of unreimbursed CalOptima patient charges (the IGT amount) to the California State Department of Health Services (DHCS). The City also remits an administrative fee equal to 20% of the IGT amount. DHCS uses the original IGT amount to access the Federal government’shighest allowable Medi-Cal reimbursement rate, enabling them to draw down additional Federal funds on behalf of the City. Upon reimbursement from the Federal government, Cal Optima reimburses the City the original IGT amount, the 20% administration fee, and 50% of the additional reimbursement revenue (the maximum allowed recovery amount under the program). The amount received is based on the rate range and the number of CalOptima providers.

An amount of $694,460 was approved by the City Council at their regular meeting on September 10, 2024, for unreimbursed expenses in calendar year 2023. This figure was based on estimates provided by DHCS in the agreement between the City and DHCS executed in September 2024, but were subject to change. On October 1, DHCS submitted a payment request for $737,314, which is an increase of $42,675 from the original amount of $694,640 estimated The breakdown for the additional $42,674 requested is as follows:

CY 2023 IGT Contribution CY 2022
IGT underpayment
$
830 $ 41,898
FY 18-19 credit $
(54)
Additional funds needed to transfer
to DHCS for CY23 IGT Program
$
42,674
After payment is received DHCS will send the additional revenue to CalOptima for disbursement.

CalOptima will distribute an estimated amount of $1,316,872 back to the City within the 30 days specified in the Provider Agreement, of which $579,558 is the estimated net revenue to the City.

While funding is not guaranteed, successful participation in previous program years has generated supplementary revenue for the City and staff recommends the City pursue this additional reimbursement.

7. ATTACHMENTS
· Attachment 1 Intergovernmental Agreement
· Attachment 2 DHCS Payment Request
· Attachment 3 IGT-23-0012 - City of Orange Invoice
· Attachment 4 IGT-22-0011 - City of Orange Invoice
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11 Agenda Item
City Council
Item #: 3.2. 10/22/2024 File #: 24-0592
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Increase a one-time Intergovernmental Transfer for Fiscal Year 2024-2025 with the California Department of Health Care Services and CalOptima.

3. RECOMMENDED ACTION
Authorize an increase in the advancement of $42,674 from the General Fund (100) to the California Department of Health Care Services.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a Safe Community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 2: Be a Fiscally Healthy Community
a: Expend fiscal resources responsibly.

6. DISCUSSION AND BACKGROUND
An Intergovernmental Transfer (IGT) allows California’sMedi-Cal managed care plans to partner with local units of government to access additional federal Medicaid dollars to support unreimbursed care and provide health care services. Since the City provides ambulance transport services and has unreimbursed Medicaid expenses, it became eligible to participate in the IGT program in Fiscal Year 2014-2015 (FY15). Currently, the University of California, Irvine (UCI), the City of Newport Beach, and the City of Orange are participants. In Fiscal Year 2023-2024 (FY24), the net revenue received City of Orange Printed on 10/16/2024Page 1 of 2
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12 Item #: 3.2. 10/22/2024 File #: 24-0592
and the City of Orange are participants. In Fiscal Year 2023-2024 (FY24), the net revenue received from the program was $500,326.

CalOptima will distribute an estimated amount of $1,316,872 back to the City within the 30 days specified in the Provider Agreement, of which $579,558 is the estimated net revenue to the City.

7. ATTACHMENTS
· Attachment 1 Intergovernmental Agreement
· Attachment 2 DHCS Payment Request
· Attachment 3 IGT-23-0012 - City of Orange Invoice
· Attachment 4 IGT-22-0011 - City of Orange Invoice
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Docusign Envelope ID: 74C32F8E- AD74- 4C96- 9C17- 057DA611 C700 DS
AGR- 7741 5 CONTRACT# IGT- 23- 0012

INTERGOVERNMENTAL AGREEMENT REGARDING

TRANSFER OF PUBLIC FUNDS
This Agreement is entered into between the CALIFORNIA DEPARTMENT OF HEALTH CARE SERVICES (" DHCS") and CITY OF ORANGE(" GOVERNMENTAL FUNDING ENTITY") with respect to the matters set forth below.

The parties agreeasfollows:

AGREEMENT

1. Transfer of Public Funds

1. 1 The GOVERNMENTAL FUNDING ENTITY agrees to make a transfer of funds to DHCS pursuant to sections 14164and 14301.4 of the Welfare and Institutions Code.

The amount transferred shall be basedon the sum of the applicable rate category per member per month(" PMPM") contribution increments multiplied by member months, asreflected in Exhibit

1. The GOVERNMENTAL FUNDING ENTITY agreesto initially transfer amounts that are calculated using the Estimated Member Months in Exhibit 1, which will be reconciled to actual enrollment for the service period of January 1, 2023 through December 31, 2023 in accordance with Sub- Section 1.3 of this Agreement. The funds transferred shall be used as described in Sub- Section 2. 2 of this Agreement. The funds shall be transferred in accordance with the terms and conditions, including scheduleand amount, establishedby DHCS.

1.2 The GOVERNMENTAL FUNDING ENTITY shall certify that the funds transferred qualify for FederalFinancial Participation pursuantto 42 C.F.R. part 433, subpartB, and are not derived from impermissible sourcessuchasrecycled Medicaid payments, Federal money excluded from use as Statematch, impermissible taxes, and non-bona fide provider- 1 Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 14 In Process
Docusign Envelope ID: 74C32F8E- AD74- 4G96- 9C17- 057DA611 G7UU CONTRACT # IGT- 23- 0012
relateddonations. Impermissiblesourcesdonot includepatientcareor otherrevenuereceived from programssuchasMedicareor Medicaidto theextentthattheprogramrevenueis not obligated to the Stateas the sourceof funding.

1.3 DHCS shall reconcile the " Estimated Member Months," in Exhibit 1, to actualenrollmentin HEALTH PLAN(S) for theserviceperiodof January1, 2023through December31, 2023usingactualenrollmentfigurestakenfrom DHCSrecords. Enrollment reconciliationwill occuron anongoingbasisasupdatedenrollmentfiguresbecomeavailable.

Actual enrollmentfigureswill beconsideredfinal two yearsafterDecember31, 2023. If reconciliation results in an increaseto the total amount necessaryto fund the nonfederal shareof the payments described in Sub-Section 2.2, the GOVERNMENTAL FUNDING ENTITY agrees to transferanyadditionalfundsnecessaryto coverthedifference. If reconciliationresultsin a decreaseto thetotal amountnecessaryto fundthenonfederalshareof thepaymentsdescribedin Sub- Section 2. 2, DHCS agrees to return the unexpended funds to the GOVERNMENTAL FUNDING ENTITY. If DHCS and the GOVERNMENTAL FUNDING ENTITY mutually agree, amounts due to or owed by the GOVERNMENTAL FUNDING ENTITY may be offset against future transfers.

2. Acceptance and Use of Transferred Funds

2. 1 DHCS shall exerciseits authority under section 14164of the Welfare and Institutions Code to acceptfunds transferredby the GOVERNMENTAL FUNDING ENTITY pursuant to this Agreement as Intergovernmental Transfer( IGTs), to usefor the purpose setforth in Sub- Section 2. 2.

2. 2 The funds transferred by the GOVERNMENTAL FUNDING ENTITY pursuant to Section 1 and Exhibit 1 of this Agreement shall be usedto fund the non-federal share 2 Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 15 In Process
uocusign Envelope ID: 74C32F8E- AD74- 4C96- 9C17- 057DA61 1 C TUU CONTRACT# IGT- 23- 0012
of Medi-CalManagedCareactuariallysoundcapitationratesdescribedin section14301.4(b)(4) of the Welfare and Institutions Code as reflected in the contribution PMPM and rate categories reflected in Exhibit 1. The funds transferred shall be paid, togetherwith the related Federal Financial Participation, by DHCS to HEALTH PLAN( S) aspart of HEALTH PLAN( S)' capitationratesfor theserviceperiodof January1, 2023throughDecember31, 2023, in accordance with section 14301. 4 of the Welfare and Institutions Code.

2. 3 DHCS shall seek Federal Financial Participation for the capitation rates specified in Sub-Section 2.2 to the full extent permitted by federal law.

2. 4 The parties acknowledge that DHCS will obtain any necessaryapprovals from the Centers for Medicare and Medicaid Services.

2. 5 DHCS shall not direct HEALTH PLAN( S)' expenditure of the payments received pursuant to Sub-Section 2.2.

3. Assessment Fee

3. 1 DHCS shall exerciseits authority under section 14301.4 of the Welfare and Institutions Code to assessa 20 percent fee related to the amountstransferred pursuant to Section 1 of this Agreement, except asprovided in Sub-Section 3.2. GOVERNMENTAL FUNDING ENTITY agreesto pay the full amount of that assessmentin addition to the funds transferred pursuant to Section 1 of this Agreement.

3. 2 The 20-percent assessmentfee shall not be applied to any portion of funds transferred pursuant to Section 1 that are exempt in accordancewith sections 14301.4(d) or 14301. 5( b)( 4) of the Welfare and Institutions Code. DHCS shall have sole discretion to determine the amount of the funds transferred pursuant to Section 1that will not be subject to a 3 Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 16 In Process
Docusign Envelope ID: 74C32F8E- AD74- 4C96- 9C17- 057DA611C700 CONTRACT# IGT- 23- 0012
20 percent fee. DHCS has determined that$ 0. 00 of the transfer amounts will not be assessed a 20 percent fee, subject to Sub-Section 3.3.

3. 3 The20-percentassessmentfeepursuantto this Agreementis non- refundable and shall be wired to DHCS simultaneously with the transfer amountsmade under Section 1 of this Agreement. If at the time of the reconciliation performed pursuant to Sub- Section 1.3 of this Agreement, there is a change in the amount transferred that is subject to the 20-percent assessmentin accordancewith Sub-Section 3.1, then aproportional adjustment to the assessment fee will be made.

4. Amendments

4. 1 No amendmentor modification to this Agreement shall be binding on either party unless made in writing and executedby both parties.

4. 2 The parties shall negotiate in good faith to amendthis Agreement as necessaryand appropriate to implement the requirementsset forth in Section 2 of this Agreement.

5. Notices. Any and all notices required, permitted, or desiredto be given hereunder by one party to the other shall either be sent via secureemail or submitted in writing to the other party personally or by United StatesFirst Class, Certified or Registeredmail with postage prepaid, addressed to the other party at the address as set forth below:

To the GOVERNMENTAL FUNDING ENTITY:

Bryan Johnson, EMS Manager
300 E. Chapman Ave.

Orange, CA 92866
714) 288- 2503
[email protected]
4 Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 17 In Process
Docusign Envelope ID: 74C32F8E- AD74- 4C96- 9C17- 057DA611C700 CONTRACT # IGT- 23- 0012
With copies to:

To DHCS:

Vivian Beeck
California Department of Health Care Services
Capitated Rates Development Division
1501 Capitol Ave., MS 4413
Sacramento, CA 95814
Vivian. Beeck@,dhcs.ca.gov

6. Other Provisions

6. 1 This Agreement containsthe entire Agreement between the parties with respectto theMedi-Calpaymentsdescribedin Sub-Section2.2 of thisAgreementthatarefunded by the GOVERNMENTAL FUNDING ENTITY, and supersedesany previous or contemporaneousoral or written proposals, statements, discussions, negotiations or other agreementsbetween the GOVERNMENTAL FUNDING ENTITY and DHCS relating to the subject matter of this Agreement. This Agreement is not, however, intended to be the sole agreementbetween the parties on matters relating to the funding and administration of the Medi- Cal program. This Agreement shall not modify the terms of any other agreement, existing or entered into in the future, between the parties.

6. 2 The non-enforcement or other waiver of any provision of this Agreement shall not be construedas a continuing waiver or asa waiver of any other provision of this Agreement.

6. 3 Sections 2 and 3 of this Agreement shall survive the expiration or termination of this Agreement.
5 Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 18 In Process
Docusign Envelope ID: 74C32F8E- AD74- 4C96- 9C17- 057DA611 C700 CONTRACT# IGT- 23- 0012

6. 4 Nothingin this Agreementis intendedto conferanyrightsor remedieson anythirdparty, including, withoutlimitation, anyprovider(s)orgroupsof providers, oranyright to medicalservicesfor anyindividual(s) or groupsof individuals. Accordingly,thereshallbeno third party beneficiary of this Agreement.

6. 5 Time is of the essence in this Agreement.

6. 6 Eachpartyherebyrepresentsthattheperson(s) executingthis Agreement on its behalfis duly authorizedto do so. Any requiredsignature(s) onanydocumentsmustbe in compliance with California Government Code section 16.5 and any other applicable stateor federal regulations.

7. StateAuthority. Except as expresslyprovided herein, nothing in this Agreement shall be construedto limit, restrict, or modify the DHCS' powers, authorities, and duties under Federal and State law and regulations.

8. Approval. This Agreement is of no force and effect until signedby the parties.

9. Term. This Agreement shall be effective asof January 1, 2023 and shall expire as of June30, 2026 unless terminated earlier by mutual agreementof the parties.

SIGNATURES
IN WITNESS WHEREOF, the parties hereto have executedthis Agreement, on the date of the last signature below.

City of Orange:

By: 5Docugigned
by:
atit4 le• gdkr Date: 9/ 17/ 2024
Dame ' `ater, Mayor
ATTEST: APPROVED AS TO FORM:
p- DocuSigned by: DocuSigned by:
ftik- eDebs.,,, kb. l/ Ofa 6
fifffelleitan, City Clerk killacNfeffft4a, City Attorney Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 19 In Process
Docusign Envelope ID: 74C32F8E- AD74- 4C96- 9C17- 057DA611 C700 CONTRACT# IGT- 23- 0012
THE STATE OF CALIFORNIA, DEPARTMENT OF HEALTH CARE SERVICES:

By: Date:

David Bishop, Division Chief, Capitated RatesDevelopment Division 7 Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 September 30, 2024
20 In Process
Docusign Envelope ID: 74C32F8E- AD74- 4C96- 9C17- 057DA611 C700 CONTRACT# IGT- 23- 0012
Exhibit 1
Health Plan Funding Entity County Service Period Participation% CalOptima City of Orange Orange 1/ 2023- 12/ 2023 1. 10% Contribution Estimated Member
Estimated
Category of Aid SIS/ UIS
PMPM Months*
Contribution( Non-
Federal Share)
Child SIS 0. 04 3, 472, 048 $ 138, 882
Child UIS 0. 01 148, 873 $ 1, 489
Adult SIS 0. 07 1, 423, 569 $ 99, 650
Adult UIS 0. 04 267, 683 $ 10, 707
ACA Optional Expansion SIS 0. 01 3, 773, 376 $ 37, 734 ACA Optional Expansion UIS 0. 02 419, 435 $ 8, 389
SPD SIS 0. 23 442, 469 $ 101, 768
SPD UIS 0. 20 86, 182 $ 17, 236
SPD/ Full- Dual SIS 0. 08 1, 299, 679 $ 103, 974
SPD/ Full- Dual UIS 0. 04 6, 355 $ 254
LTC SIS 0. 24 2, 597 $ 623
LTC UIS 0. 20 1, 559 $ 312
LTC/ Full- Dual SIS 0. 08 31, 893 $ 2, 551
LTC/ Full- Dual UIS 0. 04 124 $ 5
Whole Child Model SIS 0. 41 133, 436 $ 54, 709
Whole Child Model UIS 0. 14 4, 171 $ 584
Est. FE Total 11, 513, 449 $ 578, 867
Note that Estimated Member Months are subject to variation, and the actual total Contribution Non- Federal Share) may differ from the amount listed here.

FMAP is a weighted blend of multiple FMAPs.
8 Docusign Envelope ID: 129CBB9D-72A6-468D-B4F4-8F57F1114C92 21 Michelle Baass | Director

California Department of Health Care Services
Capitated Rates Development Division
1501 Capitol Avenue, P.O. Box 997413
Sacramento, CA, 95899-7413
MS 4413 | Phone (916) 345-7070 | Fax (916) 650-6860
https://www.dhcs.ca.gov/
State of California
Gavin Newsom, Governor
California Health and Human Services Agency

October 1, 2024

Bryan Johnson
EMS Manager
City of Orange
300 E. Chapman Ave.

Orange, CA 92866

Dear Bryan Johnson:

The Department of Health Care Services (DHCS) has completed its calculation of the following:

1. Rating Period CY 2023 Voluntary Rate Range Program (service period of January 1, 2023, through December 31, 2023) payment transfer amounts for the Intergovernmental Agreement Regarding Transfer of Public Funds (Agreement), No.

IGT-23-0012. The executed Agreement is enclosed. As stated in Section 1.3 of the Agreement, the enrollment reconciliations will occur on an ongoing basis as updated enrollment figures become available. Actual enrollment will not be considered final until two years after December 31, 2023.

2. Rating Period CY 2022 Voluntary Rate Range Program (service period of January 1, 2022, through December 31, 2022) payment transfer amounts for the reconciliation to Intergovernmental Agreement Regarding Transfer of Public Funds (Agreement), No. IGT-22-0011. As stated in Section 1.3 of the Agreement, the enrollment reconciliations will occur on an ongoing basis as updated enrollment figures become available. Actual enrollment will not be considered final until two years after December 31, 2022.

3. DHCS correction (credit) from FY 18-19 Voluntary Rate Range Program (service period of July 1, 2018, through June 30, 2019) payment credit amounts for the reconciliation to Intergovernmental Agreement Regarding Transfer of Public Funds (Agreement).

Based on the above calculations, and as provided in the above referenced Agreements, DHCS is requesting that City of Orange transfer funds in the amount of $737,314 to DHCS by no later than Friday, November 22, 2024. Detailed invoices are attached to the email communications. Please transfer the above Total Amount to the following:

Docusign Envelope ID: 62F65F81-55D3-4183-8BE4-BAA1F16F0A5C 22125

New Bank Information:

U.S. Bank
1 California Street, Suite 100
San Francisco, CA 94111

For Credit: Department of Health Care Services
Account Number: 1-583-0005-7623
Routing Number: 122235821

For Further Credit to: Department of Health Care Services Reference: CY 2023 Voluntary Rate Range Program Invoice

We require Governmental Funding Entity provide a 48-hour advance notice via e-mail prior to wiring any funds over 5 million dollars. As requested by the State Treasurer’s Office (STO), all ACH/wires must be transmitted prior to 10:00 a.m. on the date of payment. Please note: DHCS would prefer Automated Clearing House (ACH) payments, instead of wires. Once the Governmental Funding Entity has transferred funds to the specified account above, please email Vivian Beeck at [email protected]; Scott Gale at [email protected]; and Michael Ha at [email protected] with the completed transaction information.

If you have any questions regarding the Intergovernmental Transfer Agreement, please contact Vivian Beeck via email shown above.

Sincerely,

Michael Jordan
Staff Services Manager II
Capitated Rates Development Division
Department of Health Care Services
P.O. Box 997413, MS 4413
Sacramento, CA 95899-7413

Enclosures

cc: Vivian Beeck
Staff Services Manager I
Capitated Rates Development Division
Department of Health Care Services
P.O. Box 997413, MS 4413
Sacramento, CA 95899-7413
Docusign Envelope ID: 62F65F81-55D3-4183-8BE4-BAA1F16F0A5C September 30, 2024
23126
City of Orange
Agreement: IGT-23-0012
Health Plan County Category of Aid SIS/UIS Contribution PMPM
Estimated
Member Months*
Estimated
Contribution (Non-
Federal Share)
CalOptima Orange Child SIS 0.04$ 3,471,771 138,871$ CalOptima Orange Child UIS 0.01$ 148,266 1,483$ CalOptima Orange Adult SIS 0.07$ 1,421,709 99,520$ CalOptima Orange Adult UIS 0.04$ 267,086 10,683$ CalOptima Orange ACA Optional Expansion SIS 0.01$ 3,771,614 37,716$ CalOptima Orange ACA Optional Expansion UIS 0.02$ 419,208 8,384$ CalOptima Orange SPD SIS 0.23$ 444,422 102,217$ CalOptima Orange SPD UIS 0.20$ 86,155 17,231$ CalOptima Orange SPD/Full-Dual SIS 0.08$ 1,302,239 104,179$ CalOptima Orange SPD/Full-Dual UIS 0.04$ 6,500 260$ CalOptima Orange LTC SIS 0.24$ 2,577 618$ CalOptima Orange LTC UIS 0.20$ 1,550 310$ CalOptima Orange LTC/Full-Dual SIS 0.08$ 31,835 2,547$ CalOptima Orange LTC/Full-Dual UIS 0.04$ 127 5$ CalOptima Orange Whole Child Model SIS 0.41$ 134,022 54,949$ CalOptima Orange Whole Child Model UIS 0.14$ 4,182 585$ CalOptima Orange Est. FE Total 11,513,263 579,558$ Total CY 2023 (January 2023 - December 2023) Section 1 Amount 579,558$ CY 2023 Section 3 Amount under the Agreement:

Total CY 2023 Section 1 Amount (above) 579,558$
Less amount not subject to fee (Section 3.2) -$
Basis for 20% Assessment Fee 579,558$
20% Assessment Fee (Basis * 20%) 115,912$
Total CY 2023 Amount (as of 08/2024 estimated Member Months) 695,470$ Balance remaining from CY 2022 (see 2022 invoice for details) 41,898$ DHCS Correction (Credit) from FY 18-19 (not applicable if blank) (54)$ Total Payment Transfer Amount 737,314$
24 City of Orange
Agreement: IGT-22-0011
Health Plan County Category of Aid SIS/UIS Contribution PMPM
Estimated
Member Months*
Estimated
Contribution (Non-
Federal Share)
CalOptima Orange Child SIS 0.03$ 3,500,200 105,006$ CalOptima Orange Child UIS 0.05$ 125,256 6,263$ CalOptima Orange Adult SIS 0.05$ 1,307,501 65,375$ CalOptima Orange Adult UIS 0.23$ 199,584 45,904$ CalOptima Orange ACA Optional Expansion SIS 0.02$ 3,542,724 70,854$ CalOptima Orange ACA Optional Expansion UIS 0.19$ 306,611 58,256$ CalOptima Orange SPD SIS 0.17$ 434,205 73,815$ CalOptima Orange SPD UIS 0.52$ 60,748 31,589$ CalOptima Orange SPD/Full-Dual SIS 0.05$ 74,620 3,731$ CalOptima Orange SPD/Full-Dual UIS 0.15$ 1,357 204$ CalOptima Orange LTC (non-dual) SIS 1.67$ 11,358 18,968$ CalOptima Orange LTC (non-dual) UIS 3.53$ 2,983 10,530$ CalOptima Orange LTC/Full-Dual SIS 0.93$ 33,418 31,079$ CalOptima Orange LTC/Full-Dual UIS 2.11$ 97 205$ CalOptima Orange Whole Child Model SIS 0.43$ 137,565 59,153$ CalOptima Orange Whole Child Model UIS 0.84$ 3,931 3,302$ CalOptima Orange Est. FE Total 9,742,158 584,234$ Total CY 2022 (January 2022 - December 2022) Section 1 Amount 584,234$ CY 2022 January 2022 - December 2022) Section 3 Amount under the Agreement:

Total CY 2022 (January 2022-December 2022) Section 1 Amount (above) 584,234$ Less amount not subject to fee (Section 3.2) -$
Basis for 20% Assessment Fee 584,234$
20% Assessment Fee (Basis * 20%) 116,847$
Total CY 2022 Amount (January 2022 - December 2022) as of 8/2024 Estimated Member Months 701,081$ Previous CY 2022 amount collected in February 2024 659,183$ Balance remaining from CY 2022 Invoicing February 2024: (+/-) 41,898$ 25 Agenda Item
City Council
Item #: 3.3. 10/22/2024 File #: 24-0616
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director
Russell Bunim, Community Development Director

1. SUBJECT
Eighth Amendment to Agreement with Granicus, LLC, a Minnesota Limited Liability Company, for a one-year subscription renewal.

2. SUMMARY
The original Master Subscription Agreement between the City and Granicus, LLC was for a term of three years, through November 2022, and was extended for one year via a Seventh Amendment.

Staff is recommending the Eighth Amendment to extend existing agreement and subscriptions for one additional year.

3. RECOMMENDED ACTION
Approve the Eighth Amendment to Master Subscription Agreement with Granicus, LLC for a one-year renewal of annual subscriptions in the amount of $125,782.08; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.

4. FISCAL IMPACT
The expense for this amendment is $125,782.08 and will be funded through:
130.0000.51670.00000 PEG Program $57,193.96
100.0000.51670.00000 General Fund $42,638.87
780.1601.53915.00000 Information Systems $25,949.25
Total $125,782.08

5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.

6. DISCUSSION AND BACKGROUND
Granicus, LLC, has provided streaming services for City Council, Boards and Commission meetings for many years. In 2019, the City entered into a Master Subscription Agreement with Granicus to clearly identify all the terms and conditions of the services provided. Currently, the City utilizes the City of Orange Printed on 10/16/2024Page 1 of 2
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26 Item #: 3.3. 10/22/2024 File #: 24-0616
clearly identify all the terms and conditions of the services provided. Currently, the City utilizes the following services from Granicus:
· High-Definition streaming of City Council, Planning Commission, Design Review Committee, City Traffic Commission, Park Planning and Community Events Commission, and Santiago Creek Commisison meetings (additional boards can be added at no cost) · Legistar agenda management
· Votecast (for dais voting and integration with meeting minutes) · Boards and Commission management
· eComment
· Website Hosting
· Host Compliance (short-term rental compliance monitoring, 24/7 hotline, and tax and permit fee collection)
The Seventh Amendment expires on November 7, 2024. Due to staff shortage and time constraints, staff is recommending a one-year extension of all existing services. This extension will provide additional time for staff to examine the services provided and determine whether any modifications are needed before negotiating a new Agreement with Granicus. The one-year cost of $125,782.08, is an increase of $8,226.59 or 7%. This is in line with the cost of existing services and a reasonable increase over the previous year’s cost.

7. ATTACHMENTS
· Eighth Amendment to Master Subscription Agreement with Granicus, LLC City of Orange Printed on 10/16/2024Page 2 of 2
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27 Agenda Item
City Council
Item #: 3.3. 10/22/2024 File #: 24-0616
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk Services Director
Russell Bunim, Community Development Director

1. SUBJECT
Eighth Amendment to Agreement with Granicus, LLC, a Minnesota Limited Liability Company, for a one-year subscription renewal.

2. SUMMARY
The original Master Subscription Agreement between the City and Granicus, LLC was for a term of three years, through November 2022, and was extended for one year via a Seventh Amendment.

Staff is recommending the Eighth Amendment to extend existing agreement and subscriptions for one additional year.

5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.

6. DISCUSSION AND BACKGROUND
Granicus, LLC, has provided streaming services for City Council, Boards and Commission meetings for many years. In 2019, the City entered into a Master Subscription Agreement with Granicus to clearly identify all the terms and conditions of the services provided. Currently, the City utilizes the City of Orange Printed on 10/16/2024Page 1 of 2
powered by Legistar™
28 Item #: 3.3. 10/22/2024 File #: 24-0616
clearly identify all the terms and conditions of the services provided. Currently, the City utilizes the following services from Granicus:
· High-Definition streaming of City Council, Planning Commission, Design Review Committee, City Traffic Commission, Park Planning and Community Events Commission, and Santiago Creek Commisison meetings (additional boards can be added at no cost) · Legistar agenda management
· Votecast (for dais voting and integration with meeting minutes) · Boards and Commission management
· eComment
· Website Hosting
· Host Compliance (short-term rental compliance monitoring, 24/7 hotline, and tax and permit fee collection)
The Seventh Amendment expires on November 7, 2024. Due to staff shortage and time constraints, staff is recommending a one-year extension of all existing services. This extension will provide additional time for staff to examine the services provided and determine whether any modifications are needed before negotiating a new Agreement with Granicus. The one-year cost of $125,782.08, is an increase of $8,226.59 or 7%. This is in line with the cost of existing services and a reasonable increase over the previous year’s cost.

7. ATTACHMENTS
· Eighth Amendment to Master Subscription Agreement with Granicus, LLC City of Orange Printed on 10/16/2024Page 2 of 2
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29 EIGHTH AMENDMENT
TO

MASTER SUBSCRIPTION AGREEMENT

THIS EIGHTH AMENDMENT TO MASTER SUBSCRIPTION AGREEMENT (the ³Eighth $PHQGPHQW´
LVPDGHDQGHQWHUHGLQWRDVRIBBBBBBBBBBBB ______, 2024, by and between the CITY OF ORANGE, a municipal corporation ( ³&LW\´
DQG GRANICUS, LLC, a Minnesota
limited liability company (³*UDQLFXV´), with reference to the following:

A. Customer and Granicus entered into a Master Subscription Agreement (Agreement No. 6858) dated October 8, 2019, which is incorporated herein by this reference (the "Original Agreement"); and

B. Customer and Granicus amended the Agreement to revise the Scope of Services and increase the compensation by a First Amendment to Master Subscription Agreement (Agreement No. 6858.1) dated July 13, 2020, which is incorporated herein by this reference (the "First Amendment"); and

C. Customer and Granicus amended the Agreement to revise the Scope of Work, increase the compensation and revise the term by a Second Amendment to Master Subscription Agreement (Agreement No. 6858.2) dated September 23, 2020, which is incorporated herein by this reference (the "Second Amendment"); and

D. Customer and Granicus amended the Agreement to revise the Statement of Work and increase the compensation by a Third Amendment to Master Subscription Agreement (Agreement No. 6858.3) dated April 13, 2021, which is incorporated herein by this reference (the ³7KLUG$PHQGPHQW

and

E. Customer and Granicus amended the Agreement to revise the Statement of Work and increase the compensation by a Fourth Amendment to Master Subscription Agreement (Agreement No. 6858.4) dated May 24, 2021, which is incorporated herein by this reference (the ³)RXUWK Amendment"); and

F. Customer and Granicus amended the Agreement to revise the Statement of Work and revise the compensation by a Fifth Amendment to Master Subscription Agreement (Agreement No. 6858.5) dated September 21, 2021, which is incorporated herein by this reference (t KH ³)LIWK Amendment"); and

G. Customer and Granicus amended the Agreement to revise the Statement of Work and revise the compensation by a Sixth Amendment to Master Subscription Agreement (Agreement No. 6858.6) dated November 15, 2022, ZKLFK LV LQFRUSRUDWHG KHUHLQ E\ WKLV UHIHUHQFH WKH ³ Sixth
Amendment"); and

30 2
H. Customer and Granicus amended the Agreement to revise the Statement of Work and revise the compensation by a Seventh Amendment to Master Subscription Agreement (Agreement No. 6858.7) dated February 13, 2024, ZKLFK LV LQFRUSRUDWHG KHUHLQ E\ WKLV UHIHUHQFH WKH ³ Seventh
Amendment"); and

I. Customer and Granicus desire to further amend the Agreement to modify, amend and supplement certain portions of the Original Agreement to revise the scope of services and increase the compensation.

NOW, THEREFORE, the parties hereby agree as follows:

Section 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.

Section 2. Cross-References. Customer and Granicus agree that all references in this Eighth Amendment are deemed and construed to refer to the Original Agreement, as amended and as implemented by this Eighth Amendment.

Section 3 Revised Scope of Services. The Scope of Services, Section 1, Exhibit A of the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit A attached hereto and incorporated herein by this reference.

Section 4 Compensation. The Compensation payable to Granicus is hereby increased by EIGHT THOUSAND TWO HUNDRED TWENTY-SIX DOLLARS and 29/100 ($8,226.29), as detailed in Exhibit A to this Eighth Amendment.

Section 5. Integration. This Eighth Amendment amends, as set forth herein, the Original Agreement and, except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Eighth Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this Eighth Amendment shall control and govern the rights and obligations of the parties.

[Remainder of page intentionally left blank; signatures on next page]

31 3
IN WITNESS of this Eighth Amendment, the parties enter into this Eighth Amendment on the year and day first above written.

³CONTRACTOR´ ³&,7<´

GRANICUS, LLC a Minnesota limited CITY OF ORANGE, a municipal corporation liability company

*By: By:

Printed Name: Daniel R. Slater, Mayor
Title:

*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk

APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

*NOTE: If CONTRACTOR is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.

32 4
(;+,%,7³$´

SUPPLEMENTAL SCOPE OF SERVICES

[Behind this page.]
33 34
35 36
37 Agenda Item
City Council
Item #: 3.4. 10/22/2024 File #: 24-0591
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Appropriation of $100,000 in grant funding received for the North Orange County Public Safety Collaborative Program from September 2023 through June 2026.

2. SUMMARY
The Board of State and Community Corrections, under the Corrections Planning and Grants Programs, awarded funds towards the North Orange County Public Safety Collaborative. The eligible allocation amount awarded to the City of Brea, as the Fiscal Agent, is approximately $8 million, of which $100,000 is allocated to the City of Orange Police Department.

3. RECOMMENDED ACTION

1. Accept into the City’sGeneral Fund (100) revenue budget $100,000 in grant funding from the City of Brea to:
100.4011.45290.30257 State Grant - North Orange County Public Safety

2. Authorize the appropriation of $100,000 in to General Fund (100):
100.4021.50221.30257 Overtime - Safety $70,000
100.4021.51670.30257 The HUB OC $30,000

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from the City of Brea will fund the expense for this program.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety. e: Develop and implement effective community outreach services and programs to promote public safety.

6. DISCUSSION AND BACKGROUND
The Board of State and Community Corrections (BSCC), under the Corrections Planning and Grant Programs, awarded funds towards the North Orange County Public Safety Collaborative Program.

The eligible allocation amount awarded to the City of Brea, as the designated Fiscal Agent, is City of Orange Printed on 10/16/2024Page 1 of 2
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38 Item #: 3.4. 10/22/2024 File #: 24-0591
The eligible allocation amount awarded to the City of Brea, as the designated Fiscal Agent, is approximately $8 million and is intended to support a collaborative effort to reduce violence through prevention, intervention, and suppression activities through the use of evidence-based practices in the following areas:

1. Programs to address youth violence prevention and intervention

2. Promote and enhance the successful reentry of offenders into the community

3. Address homeless outreach and intervention efforts
The Orange Police Department will be joining ten other North Orange County cities who are also receiving these funds. Those cities are as follows: Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Placentia, Stanton, and Yorba Linda.

To satisfy the program requirements, the Orange Police Department will prioritize the use of funds to address homeless outreach and intervention efforts in the City of Orange. The funds will also be shared, in partnership with The Hub OC, to support the Youth Centers of Orange (YCO), a program dedicated to supporting youth and families in our city’s underserved communities. The funds allocated for this initiative will directly benefit YCO’sprograms, such as the After School Program, Summer Camps, and Sports Programs.

7. ATTACHMENTS
· None
City of Orange Printed on 10/16/2024Page 2 of 2
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39 Agenda Item
City Council
Item #: 3.4. 10/22/2024 File #: 24-0591
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Appropriation of $100,000 in grant funding received for the North Orange County Public Safety Collaborative Program from September 2023 through June 2026.

3. RECOMMENDED ACTION

1. Accept into the City’sGeneral Fund (100) revenue budget $100,000 in grant funding from the City of Brea to:
100.4011.45290.30257 State Grant - North Orange County Public Safety

2. Authorize the appropriation of $100,000 in to General Fund (100):
100.4021.50221.30257 Overtime - Safety $70,000
100.4021.51670.30257 The HUB OC $30,000

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from the City of Brea will fund the expense for this program.

The eligible allocation amount awarded to the City of Brea, as the designated Fiscal Agent, is City of Orange Printed on 10/16/2024Page 1 of 2
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40 Item #: 3.4. 10/22/2024 File #: 24-0591
The eligible allocation amount awarded to the City of Brea, as the designated Fiscal Agent, is approximately $8 million and is intended to support a collaborative effort to reduce violence through prevention, intervention, and suppression activities through the use of evidence-based practices in the following areas:

1. Programs to address youth violence prevention and intervention

2. Promote and enhance the successful reentry of offenders into the community

7. ATTACHMENTS
· None
City of Orange Printed on 10/16/2024Page 2 of 2
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41 Agenda Item
City Council
Item #: 3.5. 10/22/2024 File #: 24-0595
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Amy Harpster, Interim Library Services Director

1. SUBJECT
Appropriation of $32,868 in designated grant funding received from California Library Literacy Services.

2. SUMMARY
Grant funds from California Library Literacy Services will be used to enhance and expand the Library’s Adult Literacy Program.

3. RECOMMENDED ACTION

1. Accept into the City’s revenue budget $32,868 in grant funds from California Library Literacy Services to General Fund (100) as follows:
100.2001.45290.30249 California Literacy Grant FY25 $32,868

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from California Library Literacy Services will fund the expense for these services.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community e: Develop and strengthen collaborative partnerships to enhance and promote quality of life programs, projects, and services.

6. DISCUSSION AND BACKGROUND
History
In Fall 2016, the Orange Public Library (Library) was awarded a $41,000 literacy grant by California Library Literacy Services (CLLS), a program of the California State Library, to establish a literacy program for adults. The goal of the Adult Literacy Program is to improve the reading skills of adult, English speaking community members through the recruitment and training of literacy tutors. A City of Orange Printed on 10/17/2024Page 1 of 2
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42 Item #: 3.5. 10/22/2024 File #: 24-0595
English speaking community members through the recruitment and training of literacy tutors. A Library Literacy Coordinator was hired to oversee the program, and the first group of literacy volunteers was trained in Spring 2017, and subsequently matched with adult learners.

Orange Public Library has received the CLLS grant for the past nine years. Each year, the Adult Literacy Program has grown in the following ways:
· A Literacy collection of books and workbooks was established, and the Literacy Office, Reading Lab, and Study Room at the Orange Public Library & History Center were refreshed with new paint, computers, and furniture through partnerships with Public Works and IT. · A grant-funded Library Literacy Assistant position was introduced to provide much-needed support to the Literacy Coordinator and to expand the program further. · The program expanded to the El Modena and Taft Branch Libraries to allow tutor-learner pairs to use their local community library.
· Book clubs, writing groups, and speaking groups were added to the program, and tablets loaded with literacy, reading, and phonics-based apps were introduced to the Literacy collection.
· In response to the pandemic, the Literacy Coordinator adapted Literacy services as needed, including providing tutor training sessions virtually, a practice that continues today.

Adult Literacy Program participants continue to be actively engaged with the program and each other.

Participants have developed their reading skills to help their children with homework, complete a job application, follow prescription medicine instructions, pass a citizenship test, get a driver’slicense, and vote. At its height, the program included approximately 50 tutor-learner pairs. Since 2017, Literacy volunteers have served over 8,500 hours. The Library celebrates their accomplishments via an annual Volunteer Recognition event, where attendees enjoy refreshments, games, giveaways, and appreciation from their peers, City staff, and Library Trustees. The community has also shown its appreciation through thousands of dollars in donations received from the Friends of the Orange Public Library, Orange Public Library Foundation, Orange North Rotary, and the Community Foundation of Orange.

The Orange Public Library has been awarded a $32,868 literacy grant for Fiscal Year 2024-2025 (FY25). CLLS continues to generously provide support to the Library to expand and enhance its Adult Literacy Program. Funds must be spent or encumbered by the end of FY25 and will be used for staffing, technology, program materials, and marketing.

7. ATTACHMENTS
· FY25 Library Literacy Grant Award Letter
City of Orange Printed on 10/17/2024Page 2 of 2
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43 Agenda Item
City Council
Item #: 3.5. 10/22/2024 File #: 24-0595
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Amy Harpster, Interim Library Services Director

1. SUBJECT
Appropriation of $32,868 in designated grant funding received from California Library Literacy Services.

2. SUMMARY
Grant funds from California Library Literacy Services will be used to enhance and expand the Library’s Adult Literacy Program.

3. RECOMMENDED ACTION

1. Accept into the City’srevenue budget $32,868 in grant funds from California Library Literacy Services to General Fund (100) as follows:
100.2001.45290.30249 California Literacy Grant FY25 $32,868

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from California Library Literacy Services will fund the expense for these services.

6. DISCUSSION AND BACKGROUND
History
In Fall 2016, the Orange Public Library (Library) was awarded a $41,000 literacy grant by California Library Literacy Services (CLLS), a program of the California State Library, to establish a literacy program for adults. The goal of the Adult Literacy Program is to improve the reading skills of adult, English speaking community members through the recruitment and training of literacy tutors. A City of Orange Printed on 10/16/2024Page 1 of 2
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44 Item #: 3.5. 10/22/2024 File #: 24-0595
English speaking community members through the recruitment and training of literacy tutors. A Library Literacy Coordinator was hired to oversee the program, and the first group of literacy volunteers was trained in Spring 2017, and subsequently matched with adult learners.

Adult Literacy Program participants continue to be actively engaged with the program and each other.

7. ATTACHMENTS
· FY25 Library Literacy Grant Award Letter
City of Orange Printed on 10/16/2024Page 2 of 2
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45 Library Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
August 22, 2024
Amy Harpster
Orange Public Library
407 E. Chapman Avenue
Orange, CA 92866
Dear Ms. Harpster,
and the important work that you, your staff, and your volunteers do in your community.

The state budget continues to provide $7.32 million in California Library Literacy Services funding for Adult Literacy Services and Family Literacy Services.

Your total award amount for the 2024-2025 fiscal year beginning July 1, 2024, is:

Adult Literacy Services: $32,868
Total Award: $32,868
Your award will be claimed in two stages. The claim form included in this award packet will allow you to request the first 90% of your total award:

Total Initial Award Amount: $29,581
Information about claiming the rest of your award is included in the payment schedule at the end of your award packet.

You must encumber your funds by June 30, 2025. You must fully expend funds by September 30, 2024, in accordance with your approved budget on file with the State Library. and for which a budget has been provided to and approved by the State Library.

Review the California Library Literacy Services Allowable and Unallowable Expenses guidelines to ensure program expenditures are consistent with the California Library Literacy Services allowable expenses. If you have questions about expenses or expending award funds, contact Allyson Jeffredo at [email protected].

We strongly encourage your program staff to develop and maintain community partners to strengthen your program, attend regular regional library literacy network meetings, participate in your local Adult Education Consortium/a, and participate in library literacy training opportunities offered by the regional networks and the State Library to meet the California Library Literacy Services Mission, Values, and Program Essentials. Additional California Library Literacy Services resources can be found on the California Library Literacy Services website.

Docusign Envelope ID: B63ABB7A-C5A4-4C3E-86A4-62FCF3DC9418 46123
Library Courts Building 916-323-9759P.O. Box 942837 [email protected], CA 94237-0001 www.library.ca.gov The payment process begins when we receive your completed and signed claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance included in this packet. All forms should be completed and signed through DocuSign to be processed for payment. Our library literacy staff are available to assist you throughout the year. Contact your Advisor Beverly Schwartzberg and your Grant Monitor Allyson Jeffredo at [email protected] any questions. Thank you for your willingness to do so much for those in your community. Best wishes for a successful year.Respectfully yours,Greg LucasCalifornia State LibrarianCc: Beverly Schwartzberg, [email protected] Jeffredo, [email protected] Library Fiscal Office, [email protected] Mulvihill, [email protected] Morales, [email protected]: Re: CLLS24-57: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance Docusign Envelope ID: B63ABB7A-C5A4-4C3E-86A4-62FCF3DC9418 47124
Agenda Item
City Council
Item #: 3.6. 10/22/2024 File #: 24-0608
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Appropriation of $27,600 from the Park Acquisition (Infill) (510) unreserved fund balance to resurface the basketball courts at Grijalva Park.

2. SUMMARY
The basketball courts at Grijalva Park were last resurfaced in June 2016. Since that time, large cracks and spalls have formed due to joint expansion created by constant settling in the ground. The cracks and spalls are now presenting a safety concern that require professional resurfacing. The appropriation request of $27,600 is needed for the cost of a new Fiscal Year 2024-2025 Capital Improvement Project, Grijalva Basketball Court Resurface, to complete the necessary repairs to the courts.

3. RECOMMENDED ACTION
Authorize the appropriation of $27,600 from the Park Acquisition (Infill) (510) unreserved fund balance to:
510.7021.56020.20551 CIP-Bldg & Improve - Grijalva Basketball Court Resurface

4. FISCAL IMPACT
The expense for this project is $27,600 and will be funded through Park Acquisition (Infill) (510):
510.7021.56020.20551 Grijalva Basketball Court Resurface Upon approval of this appropriation, the estimated Park Acquisition (Infill) (510) fund balance at June 30, 2025 will be $4,084,857.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.

6. DISCUSSION AND BACKGROUND
The two outdoor basketball courts at Grijalva Park are heavily used by the public on a regular basis for recreational play and require upkeep and maintenance, including resurfacing, to maintain safe playing spaces. Sport court resurfacing is specialized and should be completed on a regular City of Orange Printed on 10/16/2024Page 1 of 2
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48 Item #: 3.6. 10/22/2024 File #: 24-0608
playing spaces. Sport court resurfacing is specialized and should be completed on a regular schedule. A typical maintenance schedule includes court resurfacing every five years. The outdoor basketball courts at Grijalva Park were last resurfaced in June 2016.

As a result, a large expansion joint crack down the middle of the Grijalva basketball court has formed.

Since Grijalva Park was built on an old landfill, constant settling in the park’ssubsurface, along with a wet winter, have contributed to a faster expansion of that joint over the past year. While staff has repaired the joint over the years, the courts are now in need of professional resurfacing.

Staff has contacted several construction and surfacing companies to complete this project. The scope of work includes patching cracks and spalls, primer application, resurfacing coat, striping, and caulk replacement. The repairs and resurfacing, have an anticipated expense of $27,600, including a 20% contingency.

As this project is currently not an approved Fiscal Year 2024-2025 Capital Improvement Project, staff is requesting an appropriation of $27,600 from the Park Acquisition (Infill) (510) unreserved fund balance. Any unused funding will be released back to the fund balance.

Due to the anticipated amount of the project, the agreement can be approved under City Manager’s signing authority. The project is anticipated to be completed in 1 to 2 weeks after the contractor has been scheduled.

7. ATTACHMENTS
· None
City of Orange Printed on 10/16/2024Page 2 of 2
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49 Agenda Item
City Council
Item #: 3.6. 10/22/2024 File #: 24-0608
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Appropriation of $27,600 from the Park Acquisition (Infill) (510) unreserved fund balance to resurface the basketball courts at Grijalva Park.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.

6. DISCUSSION AND BACKGROUND
The two outdoor basketball courts at Grijalva Park are heavily used by the public on a regular basis for recreational play and require upkeep and maintenance, including resurfacing, to maintain safe playing spaces. Sport court resurfacing is specialized and should be completed on a regular City of Orange Printed on 10/16/2024Page 1 of 2
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50 Item #: 3.6. 10/22/2024 File #: 24-0608
playing spaces. Sport court resurfacing is specialized and should be completed on a regular schedule. A typical maintenance schedule includes court resurfacing every five years. The outdoor basketball courts at Grijalva Park were last resurfaced in June 2016.

As a result, a large expansion joint crack down the middle of the Grijalva basketball court has formed.

7. ATTACHMENTS
· None
City of Orange Printed on 10/16/2024Page 2 of 2
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51 Agenda Item
City Council
Item #: 3.7. 10/22/2024 File #: 24-0585
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for White Oak Ridge landscape improvements; Bid No. 23-

24.34 (SP-4285).

2. SUMMARY
The City of Orange contracted Marina Landscaping, Inc. for landscape improvements on White Oak Ridge from Newport Boulevard to Trails End Lane. The completed work includes renovation to reduce turf area, improve irrigation, and replace trees and shrubs necessary to complete the work.

The work was completed to the satisfaction of the Public Works Department.

3. RECOMMENDED ACTION

1. Accept White Oak Ridge landscape improvements as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
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52 Agenda Item
City Council
Item #: 3.7. 10/22/2024 File #: 24-0585
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for White Oak Ridge landscape improvements; Bid No. 23-

24.34 (SP-4285).

The work was completed to the satisfaction of the Public Works Department.

3. RECOMMENDED ACTION

1. Accept White Oak Ridge landscape improvements as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
City of Orange Printed on 10/16/2024Page 1 of 1
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53 RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on certain public work and improvements known as “White Oak Ridge Landscape Improvements (Bid No. 23-24.34; SP-4285)” (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on October 22, 2024, at a regular meeting of its members, at which a quorum was present and acting throughout. The Project is on White Oak Ridge from Newport Boulevard to Trails End Lane in the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were Marina Landscape, Inc., a California corporation, with its principal office at 3707 W. Garden Grove Blvd. Orange CA 92866, State of California.

The surety on the Labor and Material Bond for the Project is Philadelphia Indemnity Insurance Company, Pennsylvania (Bond No. PB11510401453) in the amount of $374,158.40.

DATED as of the 22nd day of October 2024. CITY OF ORANGE, a municipal corporation By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Daniel R. Slater, Mayor of the City of Orange, state that I have read the foregoing document know the contents thereof, and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that the foregoing is true and correct.

DATED as of the 22nd day of October 2024 at Orange, California.

Daniel R. Slater, Mayor, City of Orange
I, Pamela Coleman, City Clerk for the City of Orange, hereby attest that Daniel R. Slater is known to me to be the Mayor of the City of Orange and known to me to be the person who executed the within instrument on behalf of said municipal corporation and acknowledged to me that the City of Orange executed the same.

Pamela Coleman, City Clerk, City of Orange
54 Agenda Item
City Council
Item #: 3.8. 10/22/2024 File #: 24-0590
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for facility repairs, maintenance, and safety improvements (SP- 4279).

2. SUMMARY
The City of Orange contracted Horizons Construction Company International, Inc. for facility repairs, maintenance, and safety improvements. The completed work includes urgent repairs to the sewer main, replacing the backflow device at the Community Services building, and installing a new security door at the Administration building. The work was completed to the satisfaction of the Public Works Department.

3. RECOMMENDED ACTION

1. Accept the facility repairs, maintenance, and safety improvements (Sourcewell EZIQC Contract No CA-R8-GB01-123021-HCC; SP-4279) as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
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55 Agenda Item
City Council
Item #: 3.8. 10/22/2024 File #: 24-0590
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for facility repairs, maintenance, and safety improvements (SP- 4279).

3. RECOMMENDED ACTION

1. Accept the facility repairs, maintenance, and safety improvements (Sourcewell EZIQC Contract No CA-R8-GB01-123021-HCC; SP-4279) as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion
City of Orange Printed on 10/16/2024Page 1 of 1
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56 RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on certain public work and improvements known as “Facility Repairs, Maintenance, and Safety Improvements Sourcewell EZIQC Contract No CA-R8-GB01-123021-HCC” (SP-4279) (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on October 22, 2024, at a regular meeting of its members, at which a quorum was present and acting throughout. The Project is at 300 E. Chapman Ave in the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were Horizons Construction Company International, Inc., a California corporation, with its principal office at 432 W. Meats Ave., Orange, CA 92865, State of California.

The surety on the Labor and Material Bond for the Project is The Gray Casualty & Surety Company, Louisiana (Bond No. GS23200038) in the amount of $146,562.77.

DATED as of the 22nd day of October 2024. CITY OF ORANGE, a municipal corporation By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

DATED as of the 22nd day of October 2024 at Orange, California.

Pamela Coleman, City Clerk, City of Orange
57 Agenda Item
City Council
Item #: 3.9. 10/22/2024 File #: 24-0607
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk

1. SUBJECT
Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code related to application expiration, noticing requirements, and time for appeal. Ordinance No. 28-24.

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on October 8, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 28-24.

4. ATTACHMENTS
· Ordinance No. 28-24
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58 Agenda Item
City Council
Item #: 3.9. 10/22/2024 File #: 24-0607
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on October 8, 2024.

The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Barrios, Dumitru, Tavoularis, Bilodeau Gutierrez, Gyllenhammer, Slater
NOES: None
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 28-24.

4. ATTACHMENTS
· Ordinance No. 28-24
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59 ORDINANCE NO. 28-24

AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF ORANGE AMENDING TITLE 17

OF THE ORANGE MUNICIPAL CODE

RELATED TO APPLICATION EXPIRATION,

NOTICING REQUIREMENTS AND TIME FOR
APPEAL

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I:

This Ordinance is not a project under the California Environmental Quality Act (“CEQA”) per State CEQA Guidelines Section 15378, because it involves administrative activities of the City that will not result in direct or indirect physical changes in the environment.

SECTION II:

Section 17.08.030(A) is amended to read as follows:

A. Application Form Required. Applications for all activities related to the zoning ordinance which require a public hearing by one or more of the reviewing bodies established in Section

17.08.020 shall be filed with the Planning Division upon the forms which are required by the Planning Division.

SECTION III:

Section 17.08.030(G) shall be amended to read as follows:
“G. Inactive Applications. If an application is inactive for a period of three months or more, it shall be deemed to have expired, and all processing will be terminated. For the purpose of this section, "inactive" shall mean that an applicant has not responded to a city request for additional information or plans.”
SECTION IV:

Section 17.08.040(A) and accompanying Table shall be amended to read as follows:
“A. General. Notice shall be given in accordance with state law and, as set forth in Table

17.08.040. The City may give notice of the hearing in any other manner it deems necessary or desirable.
60 Table 17.08.040
Type of Procedure, Permit or Hearing Mail to Surrounding Property Owners Publication and/or Posting Other Appeal (c)
Conditional Use Permit Yes Post
Demolition Permit, Old Towne (b)
Design Review Yes Post
Development Agreement Yes Publish and Post
Environmental Impact Report Yes Publish and Post (a)
General Plan Amendment (Map) Yes Publish and Post
General Plan Amendment (Text) No Publish
Negative Declaration/Mitigated Negative
Declaration
(a)
Site Plan Review—Major Yes Post
Site Plan Review—Minor No Post
Tentative Tract Map Yes Publish and Post
Variance Yes Post
Zone Change Yes Publish and Post
Zoning Ordinance Amendment No Publish (b)
Administrative Adjustment (c)
Administrative Design Review Yes Post
Tentative Parcel Map (c)
Temporary Use Permit (c)
Sober Living Permit (c)
Reasonable Accommodation (c)
61 3
Alcohol Production Permit (c)
Supportive Housing Yes Post (d)
Transitional Housing Yes Post (d)
NOTES:
(a) Notification shall be required in accordance with California Environmental Quality Act Guidelines and the City's Local CEQA Guidelines as determined by the highest entitlement. (b) In the event the amendment affects the permitted uses of real property, owners of subject real property and surrounding properties shall also be notified. (c) Noticing or notification is not required.
(d) Only if requesting an alternative parking standard. 62 SECTION V:

Section 17.08.040(B)(4) shall be amended to read as follows:
“4. When notice is provided through posting, notice shall be posted in at least three public places within City boundaries, including one place in the area directly affected by the proceeding.” SECTION VI:

Section 17.08.040(B)(5) shall be amended to read as follows:
“5. Certain Actions Where Public Hearing Is Not Required. Noticing for application types not covered by state law, shall be noticed in accordance with the Table contained at Section 17.08.040 at least 10 days prior to final action on the application. These application types include Minor Site Plan, and Administrative Design Review.

SECTION VII:

Section 17.08.050(D) shall be amended to read as follows:
“D. Time for Filing. Any appeal shall be filed within 7 business days after the hearing or action from which the appeal is made. Upon the filing of appeal, the Planning Division shall transmit a copy of the appeal to the body authorized to hear the appeal.

SECTION VIII:

If any section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof, irrespective of the fact that any one (or more) section, subdivision, paragraph, sentence, clause or phrase had been declared invalid or unconstitutional.

SECTION IX:

The City Clerk is hereby directed to certify the adoption of this Ordinance and cause the same to be published as required by law. This Ordinance shall take effect thirty (30) days from and after the date of its final passage.

ADOPTED this day of , 2024.

Daniel R. Slater, Mayor, City of Orange
63 5
ATTEST:

Pamela Coleman, City Clerk, City of Orange
APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Ordinance was introduced at the regular meeting of the City Council held on the 8th day of October, 2024, and thereafter at the regular meeting of said City Council duly held on the ___ day of ____________, 2024 was duly passed and adopted by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
64 Agenda Item
City Council
Item #: 3.10. 10/22/2024 File #: 24-0600
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Amy Harpster, Interim Library Services Director

1. SUBJECT
Authorize increase of blanket purchase order for Baker & Taylor, Inc. to purchase print and audiovisual materials in the amount of $27,500 funded by the Friends of the Orange Public Library.

2. SUMMARY
Request to authorize a $27,500 increase to the blanket purchase order with Baker & Taylor, Inc. for print and audiovisual materials.

3. RECOMMENDED ACTION

1. Approve the purchase order increase of $27,500 for print and audiovisual materials from Baker & Taylor, Inc.

2. Authorize the City Manager to approve increases to the blanket purchase order should the Library receive donations designated for purchase of additional materials.

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The expense for the purchase order increase will be funded by revenue received from the Friends of the Orange Public Library.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community b: Deliver high quality and safe recreational, social, environmental, educational and cultural services.

6. DISCUSSION AND BACKGROUND
The Friends of the Orange Public Library donated $41,000 to meet Library needs, of which $27,500 was designated for print and audiovisual materials. This donation was approved and appropriated by City Council on August 27, 2024. Currently, the Library has an open purchase order with Baker and Taylor, Inc. for $12,000. Adding $27,500 will increase the total of the Baker & Taylor purchase order amount to $39,500, requiring City Council approval.

Baker & Taylor, Inc. is the current vendor used by the Library for most of its physical library materials ordering needs and has demonstrated a high “fill rate” compared to other vendors. Baker & Taylor, Inc. provides volume discounts and minimal shipping costs on terms that are comparable to other library vendors. The Library has an established procedure in place with this vendor that facilitates electronic ordering, invoicing, and product support that is fully integrated with existing library City of Orange Printed on 10/16/2024Page 1 of 2
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65 Item #: 3.10. 10/22/2024 File #: 24-0600
electronic ordering, invoicing, and product support that is fully integrated with existing library software.

7. ATTACHMENTS
· None
City of Orange Printed on 10/16/2024Page 2 of 2
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66 Agenda Item
City Council
Item #: 3.10. 10/22/2024 File #: 24-0600
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Amy Harpster, Interim Library Services Director

2. SUMMARY
Request to authorize a $27,500 increase to the blanket purchase order with Baker & Taylor, Inc. for print and audiovisual materials.

3. RECOMMENDED ACTION

1. Approve the purchase order increase of $27,500 for print and audiovisual materials from Baker & Taylor, Inc.

2. Authorize the City Manager to approve increases to the blanket purchase order should the Library receive donations designated for purchase of additional materials.

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The expense for the purchase order increase will be funded by revenue received from the Friends of the Orange Public Library.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community b: Deliver high quality and safe recreational, social, environmental, educational and cultural services.

Baker & Taylor, Inc. is the current vendor used by the Library for most of its physical library materials ordering needs and has demonstrated a high “fill rate” compared to other vendors. Baker & Taylor, Inc. provides volume discounts and minimal shipping costs on terms that are comparable to other library vendors. The Library has an established procedure in place with this vendor that facilitates electronic ordering, invoicing, and product support that is fully integrated with existing library City of Orange Printed on 10/16/2024Page 1 of 2
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67 Item #: 3.10. 10/22/2024 File #: 24-0600
electronic ordering, invoicing, and product support that is fully integrated with existing library software.

7. ATTACHMENTS
· None
City of Orange Printed on 10/16/2024Page 2 of 2
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68 Agenda Item
City Council
Item #: 3.11. 10/22/2024 File #: 24-0624
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Mike Vigliotta, City Attorney

1. SUBJECT
Memorandum of Understanding between the City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association to assist in developing a historic preservation ordinance, re-vision the Design Review Committee, and provide the City Council with recommendations on the Mills Act program.

2. SUMMARY
The City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association have been in discussions regarding a draft Memorandum of Understanding, whereby Orange Legacy Alliance and Old Towne Preservation Association would assist the City in developing a historic preservation ordinance, re-vision the Design Review Committee, and provide the City Council with recommendations on the Mills Act program. This proposed Memorandum of Understanding will provide an informal operational framework for the parties to work collaboratively towards accomplishing these goals.

3. RECOMMENDED ACTION
Approve the Memorandum of Understanding between the City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association; and authorize the City Manager and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 2: Be a Fiscally Healthy Community
d. Effectively manage and develop City assets.
e. Create an environment to attract, retain and expand economic opportunities.

6. DISCUSSION AND BACKGROUND
Orange Legacy Alliance (OLA) and Old Towne Preservation Association (OTPA) formed a historic preservation consortium to assist the City on concerns previously expressed by the City Council regarding Mills Act, Historic Resources, Design Review Committee, and Economic Development. At the August 13, 2024, City Council meeting, the City Council further discussed these issues as well as the offer of assistance by the volunteer consortium of OLA and OTPA. After further discussion, staff City of Orange Printed on 10/17/2024Page 1 of 2
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69 Item #: 3.11. 10/22/2024 File #: 24-0624
the offer of assistance by the volunteer consortium of OLA and OTPA. After further discussion, staff was directed to return with a draft Memorandum of Understanding (MOU) to assist in developing a historic preservation ordinance, re-vision the Design Review Committee, and provide the City Council with recommendations on the Mills Act program (the “Project”).

Based on OLA and OTPA members’extensive knowledge and expertise in the above subject matter as it pertains to the City, OLA and OTPA have proposed to assist the City with the Project at no cost to the City. The purpose of this MOU is to reduce to writing general terms of agreement between the parties concerning the Project.

7. ATTACHMENTS
· Memorandum of Understanding between the City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association
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70 Agenda Item
City Council
Item #: 3.11. 10/22/2024 File #: 24-0624
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Mike Vigliotta, City Attorney

1. SUBJECT
Memorandum of Understanding between the City of Orange, Orange Legacy Alliance, and Old Towne Preservation Association.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 2: Be a Fiscally Healthy Community
d. Effectively manage and develop City assets.
e. Create an environment to attract, retain and expand economic opportunities.

6. DISCUSSION AND BACKGROUND
Orange Legacy Alliance (OLA) and Old Towne Preservation Association (OTPA) formed a historic preservation consortium to assist the City on concerns previously expressed by the City Council regarding Mills Act, Historic Resources, Design Review Committee, and Economic Development. At the August 13, 2024, City Council meeting, the City Council further discussed these issues as well as the offer of assistance by the volunteer consortium of OLA and OTPA. After further discussion, staff was directed to return with a draft Memorandum of Understanding (MOU) to assist in developing a historic preservation ordinance, re-vision the Design Review Committee, and provide the City Council City of Orange Printed on 10/17/2024Page 1 of 2
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71 Item #: 3.11. 10/22/2024 File #: 24-0624
historic preservation ordinance, re-vision the Design Review Committee, and provide the City Council with recommendations on the Mills Act program (the “Project”).

MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE

CITY OF ORANGE, ORANGE LEGACY ALLIANCE, AND OLD

TOWNE PRESERVATION ASSOCIATION
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is made and entered into as of _______________, 2024 (the “Effective Date”), by and between the City of Orange (“City”), Orange Legacy Alliance (“OLA”), and Old Towne Preservation Association (“OTPA”). City, OLA, and OTPA are referred to collectively as “the Parties.”

RECITALS
A. OLA and OTPA formed a historic preservation consortium to assist the City on concerns previously expressed by the City Council regarding Mills Act, Historic Resources, Design Review Committee, and Economic Development B. At the August 13, 2024, City Council meeting, the City Council further discussed these issues as well as the offer of assistance by the volunteer consortium of OLA and OTPA.

C After further discussion at the August 13 th meeting, staff was directed to return with a draft MOU with an undetermined vendor to assist in developing a historic preservation ordinance, re-vision the Design Review Committee, and provide the City Council with recommendations on the Mills Act program (the “Project”).

D Accordingly, based on OLA and OTPA members’ extensive knowledge and expertise in the above subject matter as it pertains to the City, OLA, and OTPA have proposed to assist the City with the Project at no cost to the City.

E. The purpose of this MOU is to reduce to writing general terms of agreement between the Parties concerning the Project.

AGREEMENT
Based upon the above recitals and based on the good and valuable consideration set forth herein, it is mutually agreed upon by and between the Parties hereto as follows:

1. Support of OLA and OTPA Proposals . The City Manager and City Attorney or their designees will work with OLA and/or OTPA in crafting a Historic and Cultural Resource Preservation Ordinance and a revised Mills Act Program (“the Proposals”) to be brought before City Council. Parties do not commit to providing extensive resources, funds or time but instead agree to work collaboratively in crafting recommendations for the Mills Act Program and creating a draft ordinance and/or programs concerning the above subject matters at individual parties’ time and expense.

Nothing in this MOU gives parties rights or remedies against the others. 73 –2–

2. Term. This MOU shall be in full force and effect from ____________ 2024 through June 30, 2026. This MOU may be terminated with or without cause by City, OLA or OTPA by providing 5 days written notice of termination.

3. Independent OLA and OTPA. At all times during the term of this Agreement, OLA and OTPA shall remain independent non-profit organizations and shall not be employees of the City. The City shall have no right to control OLA and OTPA insofar as the result of OLA and OTPA's services rendered pursuant to this Agreement.

The City shall not have the right to control the means by which OLA and OTPA accomplishes services rendered pursuant to this Agreement. OLA and OTPA shall, at its sole cost and expense, furnish all facilities, materials, and equipment that may be required for furnishing services pursuant to this Agreement.

4. OLA and OTPA Not Agent . Except as the City may specify in writing, OLA and OTPA shall have no authority, express or implied, to act on behalf of or in any capacity whatsoever as an agent. OLA and OTPA shall have no authority, express or implied, to bind The City to any obligation whatsoever.

5. Conflicts of Interest . OLA and OTPA agree that it shall not make, participate in the making, or in any way attempt to use its position as OLA and OTPA to influence any decision of the City in which OLA and OTPA knows or has reason to know that OLA and OTPA, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

6. Assignment. No assignment by OLA and OTPA of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has had the prior written approval of the City. The City may terminate this Agreement rather than accept any proposed assignment.

7. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally or by first class mail, postage prepaid, to each party at the address listed below:
“OLA and OTPA” “CITY”
Orange Legacy Alliance City of Orange
P.O. Box 304 300 E. Chapman Avenue
Orange, CA 92856-0304 Orange, CA 92866-1591
Attn: Maryanne Skorpanich Attn: City Manager

8. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures. 74 –3–
IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.
“CITY” “OLA and OTPA”

CITY OF ORANGE
By:____________________________
Thomas C. Kisela
Its: City Manager
Orange Legacy Alliance
By:____________________________
Maryanne Skorpanich
Its: President
ATTEST: Old Towne Preservation Association
____________________________ By:____________________________ Pamela Coleman, City Clerk Rob Boice
Its: President
APPROVED AS TO FORM:
____________________________
Mike Vigliotta, City Attorney
75 Agenda Item
City Council
Item #: 3.12. 10/22/2024 File #: 24-0625
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on October 8, 2024.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· October 8, 2024, Regular Meeting minutes
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76 Agenda Item
City Council
Item #: 3.12. 10/22/2024 File #: 24-0625
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/Director of City Clerk Services

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on October 8, 2024.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· October 8, 2024, Regular Meeting minutes
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77 City of Orange
City Council
October 08, 2024

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Tuesday, October 8, 2024, at 5:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
5:00 PM CLOSED SESSION

1. CALL TO ORDER
Mayor Slater called Closed Session to order at 5:02 p.m.

1.1 ROLL CALL

Present: Barrios, Dumitru, Tavoularis, Gutierrez, Bilodeau, Gyllenhammer, and Slater

Absent: None
Councilmember Bilodeau joined Closed Session at 5:04 p.m.

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

3. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 5:03 p.m. with all Members present, except Councilmember Bilodeau who joined Closed Session at 5:04 p.m., to discuss the following:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a) & (d)(1) - One case Name of Case: Terrence Velasquez v. City of Orange
Orange County Superior Court Case No. 30-2024-01349126
b. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6.

City Negotiator: Tom Kisela, City Manager
Employee Organization: Part-Time and Limited Duration Employees

4. CLOSED SESSION REPORT
None

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5. ADJOURNMENT
Closed Session was adjourned at 5:30 p.m.
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:02 p.m.

1.1 INVOCATION
Given by Pastor Nicky Stade from Refuge OC.

1.2 PLEDGE OF ALLEGIANCE
Led by Councilmember Ana Gutierrez.

1.3 ROLL CALL

Present: Barrios, Dumitru, Tavoularis, Gutierrez, Bilodeau, Gyllenhammer, and Slater

Absent: None

1.4 PRESENTATIONS/ANNOUNCEMENTS
Mayor Slater introduced the 2024/2025 High School Student Liaisons. El Modena High School liaison Ximena Quijano Espinoza and Orange High School liaison Naida Flores provided Council with a brief update on school happenings.

Santiago Canyon College Update presented by Dr. Jeannie Kim.

Proclamation recognizing Love Orange as a City partner.

1.5 REPORT ON CLOSED SESSION ACTIONS
None

2. PUBLIC COMMENTS
Public Speakers:

Curt Peterson encouraged the City to host a Town Hall before the election notifying residents of any additional budget reductions and anticipated priorities and expenditures if Measure Z is approved by the voters.

Tim Smith shared a news story about the Orange Police Department recovering a stolen bike.

Doug Redding commended the City's adopt a street program.

Carole Walters spoke in opposition of Measure Z.

Jonathan Zimmerman requested the Orange Fire Department provide an annual report similar to the Orange Police Department.

Doug Vogel commented on the Public Records Requests process.

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Written Public Comment
Janice Brownfield emailed about the use of solar reflective pavement coating to reduce the surface temperature.

3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Confirmation of warrant registers dated September 5, 12, 19, and 26, 2024.

ACTION: Approved as presented.

3.3. Approval of minutes of the City of Orange City Council Regular Meetings held on September 10 and 24, 2024.

ACTION: Approved minutes as presented.

3.4. Agreement with the State of California Office of Traffic Safety for the Selective Traffic Enforcement Program for Federal Fiscal Year 2024-2025.

A speaker card was submitted for Item 3.4; therefore, the item was removed from the Consent Calendar for separate consideration.

Public Speaker:

Curt Peterson asked if grant funds could be used for something other than overtime pay.

Orange Police Department Chief Adams answered Council's questions regarding what operations can be conducted with the grant funds, and clarified that funds cannot be used to pay straight time.

ACTION: A motion was made by Mayor pro tem Barrios, seconded by Councilmember Dumitru, to: 1) Approve grant agreement no. PT25199 with the State of California Office of Traffic Safety in the amount of $ 375,000 for the Selective Traffic Enforcement Program grant and authorize the City Manager to execute on behalf of the City. 2) Accept into the City's revenue budget a $ 375,000 grant from the California Office of Traffic Safety into revenue account number 100.4041.45290.30255, General Fund - OTS STEP Grant FY25.
3) Authorize the appropriation of $ 375,000 into the following Traffic Program expenditure accounts for OTS STEP Grant 24-24 (30255):
100.4041.50221.30255 Overtime - Safety $336,541 100.4041.50222.30255 Overtime - Miscellaneous $ 25,136 100.4041.51840.30255 Local Training $ 2,038 100.4041.55131.30255 Equipment $ 11,285

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The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Gutierrez, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: None

3.5. First Amendment to Agreement with Moore Iacofano Goltsman, Incorporated, dba MIG, Inc. for additional environmental assessment services for the New Park in West Orange Project.

ACTION: Approved the First Amendment to agreement with Moore Iacofano Goltsman, Incorporated, dba MIG, Inc. in the amount of $34,595 for New Park in West Orange Project; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.6. First Amendment to Agreement with CityThinkers, Inc. for urban design services for the West Katella Avenue area.

ACTION: 1) Authorized the following budget transfer of $43,000 in NW & SW Merged 2003 Taxable Bonds Fund (952):

From: 952.9810.56020.20247 Building and Improvements - SAORA Capital To: 952.9810.51670.20541 Prof & Consulting - West Katella District 2) Approved the amendment to agreement with CityThinkers, Inc. for urban design services and authorized the Mayor and City Clerk to execute on behalf of the City.

3.7. Third Amendment to Agreement with World Advancement of Technology for EMS and Rescue, Inc. for electronic patient care reporting software for a three-year extension.

ACTION: Approved the Third Amendment to agreement with World Advancement of Technology for EMS and Rescue, Inc. for a three-year extension in the amount of $31,975 per year for electronic patient care reporting software licensing services; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.8. Second Reading and adoption of an Ordinance of the City Council of the City of Orange repealing and replacing Chapter 12.48 of the Orange Municipal Code pertaining to parks. Ordinance No. 24-24
ACTION: Adopted Ordinance No. 24-24.

3.9. Authorize increase of purchase order for medical supplies and equipment repairs from Stryker Medical in the amount of $25,000 funded through the EMT Transport fund.

ACTION: Authorized the purchase order increase of $25,000 with Stryker Medical for medical supplies and equipment repairs from the EMT Transport fund.

Approval of the Consent Calendar
Item 3.4 was removed from the Consent Calendar and heard separately. All other items were approved as recommended.

A motion was made by Mayor pro tem Barrios, seconded by Councilmember Tavoularis, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Ayes: Barrios, Dumitru, Tavoularis, Gutierrez, Bilodeau, Gyllenhammer, and Slater Noes: None

Absent: None

END OF CONSENT CALENDAR
* * * * * * * *

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4. REPORTS FROM MAYOR SLATER
None

5. REPORTS FROM COUNCILMEMBERS
(Item 5.2 was re-ordered to be heard before Item 5.1.)

5.2. Highlight Local Business (Gutierrez)
Councilmember Gutierrez highlighted the following local business: El Metate Market.

5.1. Grijalva Basketball Court Resurfacing (Gutierrez)
Councilmember Gutierrez reported on the poor condition of the Grijalva Park basketball courts. Council discussed the option of filling the cracks for $ 5,000 or resurfacing the entire court for $ 22,500. Staff confirmed CIP funds could be used to resurface the court, and will return with a report appropriating the funds at the next meeting.

5.3. Other Councilmember Reports
Councilmember Tavoularis provided an update on the demolition of the inside portion of the Orange Mall.

6. AB 1234 REPORTS
None

7. REPORTS FROM CITY MANAGER

7.1. Update on Janitorial Services at City Facilities.

Public Works Director Chris Cash provided a brief report updating Council on the janitorial services at City facilities.

Public Speakers:

Curt Peterson spoke in opposition of providing janitorial services at City facilities.

Reggie Mundekis spoke in support of having clean working areas for public employees.

8. PUBLIC HEARINGS

8.1. Public Hearing to consider introduction and First Reading of an ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code related to application expiration, noticing requirements, and time for appeal; and finding of CEQA exemption. Ordinance No. 28-24.

Mayor Slater opened the Public Hearing at 7:20 p.m.

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Public Speaker:

Adrienne Gladson raised concerns with the time for filing an appeal being reduced to five business days and with the fees associated with filing an appeal.

Written Public Comment
Leslie Manderscheid submitted an eComment suggesting the time for filing an appeal should be extended to seven business days.

Mayor Slater closed the Public Hearing at 7:23 p.m.

Council discussed increasing the time for filing an appeal.

A motion was made by Mayor pro tem Barrios, seconded by Councilmember Gutierrez, to:
1) Introduce and conduct First Reading of Ordinance No. 28-24 with a revision to Section 17.08.050(D) increasing the time for filing an appeal from five to seven business days. An Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code related to application expiration, noticing requirements, and time for appeal.
2) Find that the Ordinance is exempt from the California Environmental Quality Act because it is not a project under CEQA, per State CEQA Guidelines Section 15378, because it involves administrative activities of the city that will not result in direct or indirect physical changes in the environment.

The motion carried by the following vote:

Barrios, Dumitru, Tavoularis, Gutierrez, Bilodeau, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

9. ADMINISTRATIVE REPORTS

9.1. Resident Vehicle Incentive Program.

Public Speakers:

Curt Peterson questioned why only five dealerships are included in the program.

Reggie Mundekis spoke in support of the program.

Eddie Albright spoke in opposition of the program.

Written Public Comments
Adrienne Gladson submitted an eComment inquiring about the legality of the program.

Bonnie Robinson submitted an eComment in opposition of the program.

Leslie Manderscheid submitted an eComment in opposition of the program as presented.

Council discussed including additional dealers, the amount of the rebate, and details of an economic subsidy report.

Mayor Slater discussed making a motion, contingent on the passage of Measure Z, to direct staff to conduct a study to consider approving a Resident Vehicle Incentive Program for new cars only for five years, for a maximum rebate of $ 300, and capped at $1.5 million.

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After further discussion, a motion was made by Mayor pro tem Barrios, seconded by Councilmember Gutierrez, to direct staff to prepare an economic development subsidy report for consideration of a Resident Vehicle Incentive Program that includes the following: a $ 300 rebate on a sliding scale, eligibility for new and used vehicle purchases, to include all Orange dealerships, to last no more than five years before review, options for a dealer based rebate program and city run program, and a cap of $1.5 million. The motion carried by the following vote:

Barrios, Dumitru, Tavoularis, Gutierrez, Bilodeau, and SlaterAyes:

GyllenhammerNoes:

NoneAbsent:

10. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:04 p.m.

The next Regular City Council meeting will be held on Tuesday, October 22, 2024, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ _________________________ PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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84 Agenda Item
City Council
Item #: 8.1. 10/22/2024 File #: 24-0602
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Implementation of permit parking on both sides of S. Crest Road from W. Palmyra Avenue to W.

Culver Avenue within Permit Parking Opportunity Area #1. Resolution No. 11580.

2. SUMMARY
A request for permit parking was evaluated in accordance with the City’s Neighborhood Permit Parking Program. The proposal received adequate support from the affected property owners and was approved by the City Traffic Commission. The affected street is located within Permit Parking Opportunity Area #1.

3. RECOMMENDED ACTION

1. Approve permit parking in Permit Parking Opportunity Area #1 on both sides of S. Crest Road between W. Palmyra and W. Culver Avenues.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community.
b. Provide and maintain infrastructure necessary to ensure the safety of the public.

6. DISCUSSION AND BACKGROUND
The City’s Neighborhood Permit Parking Program (NPPP) provides a mechanism for protecting residential streets from external parking overflow when certain criteria are satisfied. To streamline the permit parking application process in certain highly parked areas, the City Council established five Permit Parking Opportunity Areas (PPOAs). PPOAs are subject to different criteria and procedures.

Specifically, the application fee and parking occupancy study typically required are waived and the required neighborhood support level is reduced from 75% to 55% in favor.

Staff received a written request for permit parking on S. Crest Road between W. Palmyra to W.

Culver avenues, within PPOA #1. Subsequently, staff mailed petitions to the property owners on the affected street. The results of the petition process indicate that 65% of the property owners are in favor of permit parking, 0% were opposed, and 35% did not respond. Because the support exceeds City of Orange Printed on 10/17/2024Page 1 of 2
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85 Item #: 8.1. 10/22/2024 File #: 24-0602
favor of permit parking, 0% were opposed, and 35% did not respond. Because the support exceeds the 55% stipulated in the NPPP, staff recommends implementation of permit parking on the aforementioned street.

It should be noted that property owners of any other street(s) within this PPOA may request permit parking in the future by following the procedures described above. Furthermore, permit parking does not supersede other parking restrictions such as street sweeping. Participation in the permit program is voluntary, however, any vehicle parked on the street without a permit after implementation is subject to citation.

7. ATTACHMENTS
· Attachment 1 Resolution No. 11580
· Attachment 2 NPPP Opportunity Area #1
· Attachment 3 Activation Map PPOA #1
· Attachment 4 City Traffic Commission Report August 14, 2024 · Attachment 5 City Traffic Commission Minutes August 14, 2024 · Attachment 6 Notification Letters
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86 Agenda Item
City Council
Item #: 8.1. 10/22/2024 File #: 24-0602
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Implementation of permit parking on both sides of S. Crest Road from W. Palmyra Avenue to W.

Culver Avenue within Permit Parking Opportunity Area #1. Resolution No. 11580.

3. RECOMMENDED ACTION

1. Approve permit parking in Permit Parking Opportunity Area #1 on both sides of S. Crest Road between W. Palmyra and W. Culver avenues.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community.
b. Provide and maintain infrastructure necessary to ensure the safety of the public.

Specifically, the application fee and parking occupancy study typically required are waived and the required neighborhood support level is reduced from 75% to 55% in favor.

Staff received a written request for permit parking on S. Crest Road between W. Palmyra to W.

Culver avenues, within PPOA #1. Subsequently, staff mailed petitions to the property owners on the affected street. The results of the petition process indicate that 65% of the property owners are in favor of permit parking, 0% were opposed, and 35% did not respond. Because the support exceeds City of Orange Printed on 10/17/2024Page 1 of 2
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87 Item #: 8.1. 10/22/2024 File #: 24-0602
favor of permit parking, 0% were opposed, and 35% did not respond. Because the support exceeds the 55% stipulated in the NPPP, staff recommends implementation of permit parking on the aforementioned street.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ORANGE ADOPTING A REVISED MASTER

RESOLUTION OF DESIGNATED PERMIT PARKING

AREAS AND ESTABLISHED PERMIT PARKING

OPPORTUNITY AREAS WITHIN THE CITY OF
ORANGE

WHEREAS, pursuant to California Vehicle Code Section 22507, local authorities may generally prohibit or restrict the stopping, parking, or standing of vehicles on certain streets or highways, or portions thereof, during all or certain hours of the day; and

WHEREAS, local authorities may also include a designation of certain streets upon which preferential parking privileges are established with a permit or permits that exempt them from the prohibition or restriction of the ordinance or resolution; and

WHEREAS, pursuant to the authority provided by the California Vehicle Code, the City Council of the City of Orange codified Chapter 10.30 of the Orange Municipal Code generally establishing parking requirements for the City of Orange; and

WHEREAS, Sections 10.30.010 and 10.30.020 specifically establishes the Neighborhood Parking Permit Program designating portions of certain public streets for permit-parking and explicitly authorizes the City Council of the City of Orange to add, remove or modify designated areas within the Neighborhood Parking Permit Program by resolution; and

WHEREAS, the creation of a “Master Resolution” containing all the permit parking areas in a single document eliminates the need to potentially revise multiple resolutions when an area is added, deleted, or modified within the Neighborhood Parking Permit Program; and

WHEREAS, the City Council of the City of Orange most recently adopted said Master Resolution on June 11, 2024 (Resolution No. 11550), containing a list of all permit parking areas within the City; and

WHEREAS, staff now recommends amending Chapman University Neighborhood Permit Parking Area “A” to reflect the current list of streets designated for permit parking to these Permit Parking Opportunity Areas within the City of Orange; and

WHEREAS, accordingly, the City Council desires to rescind Resolution No. 11550 and replace it with a revised Resolution containing all areas that have been designated for permit parking, and amending Chapman University Neighborhood Permit Parking Area “A” , as further described in Section II of this Resolution and further contained in the attached Exhibit A , in addition to preemptively established permit parking opportunity area boundaries, as further contained in the attached Exhibits B through H.

89 2
NOW, THEREFORE, BE IT RESOLVED , by the City Council of the City of Orange does resolve as follows:

SECTION I:

That Resolution No. 11550, adopted June 1 1, 2024 , is hereby rescinded, effective immediately upon the date of the adoption of Resolution No. 11580.

SECTION II:

That the Master Resolution of Permit Parking Area for the Neighborhood Permit Parking program will be amended to include the following stree ts in the permit parking program for Chapman University Neighborhood Permit Parking Area “A” that have been designated:

CHAPMAN UNIVERSITY NEIGHBORHOOD PERMIT PARKING AREA “A”

1. Both sides of Center St. from Walnut Ave. to the southern terminus of Center St. adjacent to residential land uses.

2. Both sides of Cleveland St. from Palm Ave. to Sycamore Ave.

3. East side of Cypress St. from Maple Ave. to the southern property line of 171 North Cypress St.

4. Both sides of Cypress St. from Walnut Ave. to Sycamore Ave.

5. Both sides of Everett Pl. from Shaffer St. to Glassell St.

6. Both sides of Glassell St. from Walnut Ave. to Rose Ave.

7. East side of Grand St. from the southern property line of 127 N Grand Street to the northern property line of 147 North Grand St.

8. Both sides of Grand St. from Palm Ave. to the southern property line of 183 N Grand St. adjacent to residential land uses.

9. Both sides of Grand St. from Mayfair Ave. to Walnut Ave. adjacent to residential land uses.

10. Both sides of Harwood St. from Palm Ave. to the northern terminus of Harwood St.

11. Both sides of Jefferson Ave. from Harwood St. to Shaffer St.

12. East side of Lemon St. from Maple Ave. to the southern property line of 149 North Lemon St.

13. Both sides of Lemon St. from Palm Ave. to Walnut Ave. adjacent to residential land uses.

14. Both sides of Maple Ave. from Cleveland St. to Orange St. adjacent to residential land uses.

15. North side of Maple Ave. from Olive St. to the eastern property line of 115 East Maple Ave.

16. Both sides of Mayfair Ave. from Shaffer St. to Glassell St.

17. Both sides of Olive St. from Maple Ave. to the northern terminus of Olive St. adjacent to residential land uses.

18. Both sides of Olive St. from Sycamore Ave. to Walnut Ave.

19. Both sides of Orange St. from Maple Ave. to Palm Ave. adjacent to residential land uses.

20. Both sides of Orange St. from Walnut Ave. to the northern terminus of Orange St.

21. Both sides of Palm Ave. from Harwood St. to Glassell St. adjacent to residential land uses.

22. North side of Palm Ave. from Pine St. to Harwood St.

23. Both sides of Rose Ave. from Glassell St. to Grand St.

24. Both sides of Shaffer St. from Chapman Ave. to Walnut Ave. adjacent to residential land uses.

25. West side of Shaffer St. from Walnut Ave. to the northern property line of 516 North Shaffer St.

26. Both sides of Sycamore Ave. from Cambridge St. to Center St. 90 3

27. North side of Sycamore Ave. from Glassell St. to the western property line of 317 West Sycamore Ave. adjacent to residential land uses.

28. South side of Sycamore Ave. from the western property line of 314 West Sycamore Ave. to Lemon St.

29. Both sides of Walnut Ave. from Cambridge St. to Center St. adjacent to residential land uses.

In addition, Exhibit B has been created to identify the general boundaries of Chapman University Neighborhood Permit Parking Opportunity Area A and Opportunity Areas 1 -5.

Exhibits C through H are maps visualizing the Opportunity Areas described in Exhibit B.

SECTION III:

That the Master Resolution of Permit Parking Area for the Neighborhood Permit Parking program attached hereto as Exhibit s “A”, Exhibit “B”, Exhibit “C”, Exhibit “D”, Exhibit “E”, Exhibit “F”, Exhibit “G”, and Exhibit “H” is hereby adopted.

ADOPTED this day of , 2024

Daniel R. Slater, Mayor, City of Orange

ATTEST:

Pamela Coleman, City Clerk, City of Orange

APPROVED AS TO FORM:

Mike Vigliotta, City Attorney

I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the day of , 2024 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
91 Exhibit A

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EXHIBIT A

The following areas are all areas that have been designated by the City Council for inclusion in the Neighborhood Permit Parking Program and are subject to Chapter 10.30 of the Orange Municipal Code. Any additions or deletions to the Neighborhood Permit Parking Program shall be made by amending this Master Resolution.