Agenda Item
City Council
Item #: 3.12. 11/26/2024 File #: 24-0546
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize the purchase of thirteen vehicles from the National Auto Fleet Group and Republic EVS for the Orange Police, Public Works, and Fire Departments using a Cooperative Purchasing Agreement and equipment installation with Hi-Standard Automotive, LLC, as a single source provider.
2. SUMMARY
Approve the request to purchase thirteen vehicles from National Auto Fleet Group and Republic EVS, LLC. for the Orange Police, Public Works, and Fire Departments. Additionally, approve the installation of safety equipment from Hi-Standard Automotive, LLC, for the equipping of safety equipment for the Police Department vehicles. The City Council has previously approved the Cooperative Purchasing Agreement as the standard for vehicle procurement.
3. RECOMMENDED ACTION
1. Approve the purchase of eleven vehicles from National Auto Fleet Group for a total amount of $588,763.
2. Approve the purchase of two vehicles from Republic EVS, LLC, for a total amount of $596,766.
3. Approve the purchase and installation of safety equipment from Hi-Standard Automotive, LLC, a single-source vendor, for a total of $154,220.
4. Approve the carryover of the following Fiscal Year 2023-2024 account balance to Fiscal Year 2024-2025:
550.5023.55212.19999 Motor Vehicle Replacement $130,985
4. FISCAL IMPACT
The total expenditure for this purchase is $1,339,749, which will be funded through the Vehicle Replacement Fund (720) and EECBG Motor Vehicle Replacement Fund (500), respectively:
720.5023.55212.19999 Vehicle Replacement $1,208,764
550.5023.55212.19999 AB 2766 Air Pollution Reduction $130,985 Total: $1,339,749
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
City of Orange Printed on 11/20/2024Page 1 of 3
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Item #: 3.12. 11/26/2024 File #: 24-0546
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
6. DISCUSSION AND BACKGROUND
Staff is proposing the acquisition of thirteen new vehicles to replace aging vehicles that have surpassed their optimal service life. The new vehicles will enhance service capabilities and provide advanced safety features, improved fuel efficiency, and enhanced technology.
The City Council previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a vehicle and equipment procurement standard. This purchase is a continuation of that policy.
Sourcewell and HGAC contracts are nationally solicited, competitively bid, and awarded. National Auto Fleet Group (NAF) was awarded contract No. 091521-NAF for cars, trucks, vans, sports utility vehicles, and others.
Republic EVS, LLC (REVS) was awarded contract No. AM10-23 for ambulances, light and medium EMS/rescue vehicles, mobile and urban command vehicles, and mobile command centers.
Through these cooperative agreements, pricing discounts range from 1% to 26% across 15 manufacturers, depending on the model. The total savings to the City for this purchase is 3%, resulting in a combined savings of $10,285. The total cost for this purchase is $1,339,749. The vehicle descriptions are listed below.
Qty. Department Current Year,
Make &
Model
Replacement
Vehicle, Year,
Make & Model
Replacement
Cost, Including
Outfitting
Fund Dealer
1 Fire 2006
International
Ambulance
2024 F-350
Type 1
Ambulance
$298,383 720 REVS
2 Fire 2006
International
Ambulance
2024 F-350
Type 1
Ambulance
$298,383 720 REVS
3 Police 2012 Dodge
Durango
2025 Dodge
Durango
$54,429 720 NAF
4 Police 2018 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
5 Police 2019 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
6 Police 2019 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
7 Police 2019 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
8 Police Add to fleet 2025 Ford
Explorer
Interceptor
$78,140 720 NAF
9 Police 2018 Ford
Explorer
Interceptor K9
2025 Ford
Explorer
Interceptor K9
$83,435 720 NAF
10 Police 2019 Ford
Explorer
Interceptor K9
2025 Ford
Explorer
Interceptor K9
$83,435 720 NAF
11 Community
Development
Code
Enforcement
Add to fleet 2025 Ford
Escape PHEV
Plug-In Hybrid
$43,662 550 NAF
12 Public Works
Field Services
Add to fleet 2025 Ford
Escape PHEV
Plug-In Hybrid
$43,662 550 NAF
13 Public Works
Field Services
Add to fleet 2025 Ford
Escape PHEV
Plug-In Hybrid
$43,662 550 NAF
Total $1,339,749
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Item #: 3.12. 11/26/2024 File #: 24-0546
Qty. Department Current Year,
Make &
Model
Replacement
Vehicle, Year,
Make & Model
Replacement
Cost, Including
Outfitting
Fund Dealer
1 Fire 2006
International
Ambulance
2024 F-350
Type 1
Ambulance
$298,383 720 REVS
2 Fire 2006
International
Ambulance
2024 F-350
Type 1
Ambulance
$298,383 720 REVS
3 Police 2012 Dodge
Durango
2025 Dodge
Durango
$54,429 720 NAF
4 Police 2018 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
5 Police 2019 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
6 Police 2019 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
7 Police 2019 Ford
Explorer
Interceptor
2025 Ford
Explorer
Interceptor
$78,140 720 NAF
8 Police Add to fleet 2025 Ford
Explorer
Interceptor
$78,140 720 NAF
9 Police 2018 Ford
Explorer
Interceptor K9
2025 Ford
Explorer
Interceptor K9
$83,435 720 NAF
10 Police 2019 Ford
Explorer
Interceptor K9
2025 Ford
Explorer
Interceptor K9
$83,435 720 NAF
11 Community
Development
Code
Enforcement
Add to fleet 2025 Ford
Escape PHEV
Plug-In Hybrid
$43,662 550 NAF
12 Public Works
Field Services
Add to fleet 2025 Ford
Escape PHEV
Plug-In Hybrid
$43,662 550 NAF
13 Public Works
Field Services
Add to fleet 2025 Ford
Escape PHEV
Plug-In Hybrid
$43,662 550 NAF
Total $1,339,749
This purchase includes multiple safety vehicles that must be equipped after purchase. In some cases, buying all the necessary components for safety vehicles from a single source is the most efficient option. Emergency vehicles are essential for the community's safety, and reliability is crucial for prompt emergency response. Therefore, staff recommends engaging with Hi Standard Automotive, LLC as a trusted vendor that offers high-quality yet cost-effective parts and has a proven track record in servicing emergency vehicles. The total cost to equip and install safety components on seven pursuit units is $154,220.
7. ATTACHMENTS
· Bids are available for review at the Purchasing Division City of Orange Printed on 11/20/2024Page 3 of 3
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