MAINTENANCE SERVICES AGREEMENT
[Maintenance Services for Hart Park Pools (Bid No. 24-25.10)] THIS MAINTENANCE SERVICES AGREEMENT (the "Agreement") is made at Orange, California, on this _ _ day of , 2025 by and between the CITY OF ORANGE, a municipal corporation ("City") and HASA, INC., a California corporation (Contractor"), who agree as follows.
1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit "A," which is attached hereto and incorporated herein by this reference. As a material inducement to City to enter to this Agreement, Contractor represents and warrants that it has thoroughly investigated ar onsidered the scope of services and fully understands the difficulties and restrictions in performir the work. Contractor represents that it is experienced in performing the work and will follow the highest professional standards in performance of the work. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices.
The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.
Paul Miller, Parks Maintenance Supervisor ("City's Project Manager"), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor's performance hereunder shall be under the supervision of City's Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City's Project Manager to the extent required by City's Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. Total Compensation, Annual Compensation and Fee Schedule.
Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE HUNDRED EIGHTY-SIX THOUSAND NINETEEN DOLLARS and 00/100 ($186,019.00) without the prior written authorization of City. b. In addition to the scheduled services to be performed by the Contractor, the parties recognize that additional, unforeseen work and services may be required by the Authorized City Representative. In anticipation of such contingencies, the sum of THIRTY-SEVEN THOUSAND TWO HUNDRED THREE DOLLARS and 80/100 ($37,203.80) has been added to the total compensation of this Agreement. The Authorized City Representative may approve the additional work and the actual costs incurred by the Contractor in performance of additional work or services in accordance with such amount as the Authorized City Representative and the Contractor may agree upon in advance. Said additional work or services and the amount of compensation therefore, up to the amount of the authorized contingency, shall be memorialized in the form of a Contract Amendment approved by the City Manager on a form acceptable to the City Attorney. The Contractor agrees to perform only that work or those services that are specifically requested by the Authorized City Representative. Any and all additional work and services performed under this Contract shall be completed in such sequence as to assure their completion as expeditiously as is consistent with professional skill and care in accordance with a cost estimate or proposal submitted to and approved by the Authorized City Representative prior to the commencement of such Work or services.
The total amount of compensation under this Agreement, including contingencies, shall not exceed TWO HUNDRED TWENTY-THREE THOUSAND TWO HUNDRED TWENTY-TWO DOLLARS and 80/100 ($223,222.80).
The compensation for services performed under this Agreement shall be paid as specified in Exhibit "B."
e. The above fee shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto and equipment rental, and all related expenses.
Payment.
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. c. City will pay Contractor the amount invoiced within thirty (30) days after the approval of the invoice.
d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, and adjustment of the compensation to be paid by City to Contractor.
Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement.
City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, 2 materials and equipment which may be required for furnishing services pursuant to this Agreement.
Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalt of City in any capacity whatsoever as an agent.
Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.
Designated Persons. Except as otherwise authorized by City's Project Manager, only the employees of Contractor shall perform work provided for under this Agreement. It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.
9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or fect unless the assignment has had the prior written approval of City. City may terminate thi greement rather than accept any proposed assignment or subcontracting. Such an assignment c subcontracting may be approved by the City Manager or his/her designee.
10. Term. The term of this Agreement shall be for four (4) years, commencing on April 1, 2025, and ending on March 31, 2029.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.
12. Damages. If the Contractor does not perform the work in question within the time specified in the notice to proceed or fails to continue to comply, the City may then complete the work by City forces, by letting the unfinished work or services to another contractor, or by a combination of such methods. In any event, the cost of completing the work shall be charged against the Contractor and may be deducted from any money due or becoming due from the City. In the even the Contractor does not perform the work in question, the City has no obligation to pay the contractor for work not performed.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor's control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be 3 incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.
14. Products of Contractor: The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.
15. Equal Employment Opportunity. During the performance of this Agreement, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.
Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a contractor to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.
17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the "Indemnitees") entirely harmless from all liability arising out of:
(1) Any and all claims under workers' compensation acts and other employee benefit acts with respect to Contractor's employees or subcontractor's employees arising 4 out of Contractor's work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees' status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and (2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City's property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph. b. Reserved.
c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement.
d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.
18. Insurance.
a. Contractor shall carry workers' compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers' compensation benefits under any City program.
b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.
C. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non- owned and hired vehicles and be written on an occurrence basis. 5 d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth below shall be maintained for the duration of the Agreement.
f. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy. Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.
Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days' prior written notice to City.
h. All insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. i. Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City. In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor. j. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance. k. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.
19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such notice, 6 Contractor shall immediately cease work, unless the notice from City provides otherwise. Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement.
Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from City, and copies thereof shall be furnished if requested.
21. Compliance with Laws/Background
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. b. • The work provided for in this Agreement constitutes a "public works," as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor's employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers and shall comply with all statutory requirements thereunder. Statutory provisions for penalties for failure to comply with prevailing wage laws will be enforced. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR).
Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring. c. Contractor represents and warrants that it:
(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractor's employees; and (4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.
Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
e. Contractor shall require all subcontractors to make the same representations and warranties as set forth herein.
f. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employée, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City.
All personnel performing any services to City under this Contract shall possess sufficient experience and security records to perform the work at public facilities. Contractor shall conduct and complete, to City's satisfaction, sufficient background checks to ensure no personnel performing services under this Contract is listed on the National Sex Offender Public Registry ('NSOPR"). Contractor shall monitor personnel security records to ensure no existing or new employees performing services under this Contract are added to the NSOPR or convicted of any crimes that would disqualify them from adhering to conduct conducive to public safety. h. All costs associated with the documentation and verification required herein shall be borne by Contractor. Contractor shall require all subcontractors to provide the same documentation and verification when hired to perform services under this Contract. City has the right, in its sole and absolute discretion, to reject any employee of Contractor assigned to perform services for City, with or without cause, at the time of such assignment or at any time thereafter, and Contractor shall remove that employee from providing services to City to the extent permitted by law and any applicable collective bargaining agreement. City's rights under this Article shall not be exercised in an arbitrary or capricious manner, or with the intent of forcing a termination of this Contract.
1. Contractor agrees to indemnify and hold City, its officials, and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures, City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement. 8 22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.
Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.
24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within 3 days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission.
"CONTRACTOR" "CITY"
HASA, Inc. City of Orange
1121 N. Hawk Circle 300 E. Chapman Avenue
Anaheim, CA 92807 Orange, CA 92866-1591
Attn: Ann Marie Rees Attn: Paul Miller
Telephone: 714-258-0700 x4 Telephone: 714-532-6472
E-Mail: [email protected] E-Mail: [email protected] Counterparts. This Agreement may be executed in one or more counterparts, each of Which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures.
[Remainder of page intentionally left blank; signatures on next page] 9 IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.
"CONTRACTOR" "CITY"
HASA, INC.,a California corporation CITY OF ORANGE, a municipal corporation *By:_ By:_
Printed Name: CHRIS BRINK Daniel R. Slater, Mayor
Title: PRESIDENTE CED
*By:_ ATTEST:
Printed Name: Len WARD
Title:_
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
Nathalie Adourian
Senior Assistant City Attorney
*NOTE: The City requires the following signatures) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
V
10 EXHIBIT "A"
SCOPE OF SERVICES
[Beneath this sheet.]
REQUEST FOR BIDS
FOR
MAINTENANCE OF HART PARK POOLS
BID NO. 24-25.10
BIDS DUE: 2:00 PM, Thursday, December 19, 2024
PLACE: Option 1: City Clerk's Office, City of Orange, 300 E. Chapman Avenue Option 2: Electronic Bids may be submitted through the following lin it Electronic Bid Submissions and must include all require attachments listed in the Request for Bid document.
DURATION OF AGREEMENT:
COST:
BID INQUIRIES:
CITY OF ORANGE
DEPARTMENT OF COMMUNITY SERVICES
CORPORATED
ANGE COUNTY APRIL 6, 188. CALIFOR
INDEX
.. LN-1
.. B-1 TO B-26
3. APPENDIX A:
November 2024
Prepared By:
11-21-24
Paul Miller, Parks Maintenance Supervisor Date
Approved By:
11-21-24
Date
LEGAL NOTICE
Sealed bids are invited for Bid No. 24-25.10; MAINTENANCE OF HART PARK POOLS. Maintenance specifications and requirements are listed withing this Request for Bids document. Hard copies are not available. The publication, "City of Orange Standard Plans and Specifications", latest edition and addendum shall govern the work under this contract and is available on the City of Orange website at www.cityoforange.org under Public Works Department webpage. Contract documents may also be examined in the office of the City Engineer.
Bids must be received by 2:00 p.m., December 19, 2024 (Thursday) by one of the following options: Option 1:
City Clerk's Office, City of Orange, 300 E. Chapman Avenue. Option 2: Electronic Bids may be submitted through the following link at Electronic Bid Submissions and must include all required attachments listed in the Request for Bid document. Bidders must follow the submittal procedure in the Project Specifications, Section 1-6.1.3.
A mandatory job walk has been scheduled for December 11, 2024 (Wednesday) at 9:00 a.m. at 701 S. Glassell St. Orange Ca. 92866 (North-West corner of Hart Park Pool building) All bids will be presented to the City Council on March 25, 2025 (Tuesday).
The City reserves the right to reject any or all bids, to reject any item in a bid unless an "all or none" basis is specified or to waive any informality or technicality in the bids received.
The bidder selected by the City must be properly licensed at the time of submitting its bid as a Pool and Spa Maintenance Contractor (D-35). The City will reject the bid as non-responsive if the bidder does not hold the requisite contractor's license at the time of submitting its bid. In addition, each subcontractor listed by the bidder shall possess, at the time of the award and at all times when work is performed, a valid contractor's license for the appropriate classification necessary to perform the work for which that subcontractor is listed. Failure of the bidder to deliver evidence to the City prior to the award of a contract for this Project that each and every subcontractor listed by the bidder is properly licensed shall constitute a failure to execute the contract and may subject the bidder to all legal penalties imposed by law, including, but not limited to, forfeiture of the security of the bidder.
A payment bond is required for projects over $25,000. In lieu of retention, the Contractor may deposit qualifying securities under an escrow agreement, as provided in Public Contract Code Section 22300.
The Contractor and subcontractors shall be registered with Department of Industrial Relations (DIR), per Labor Code Section 1725.5 at the time of bid. This project is subject to compliance monitoring and job-site posting requirements.
The project is a public work subject to prevailing wage requirements, which can be found at http://www.dir.ca.gov/dirdatabases.html.
Community Services Department
CITY OF ORANGE
230 East Chapman Avenue
Orange, California 92866-1591
(714) 744-7274
PUBLISHED "ORANGE CITY NEWS":
November 21, 2024
November 28, 2024
LN-1
Company Name (Bidder)
BID
TO THE CITY COUNCIL OF THE CITY OF ORANGE:
In compliance with the notice inviting bids, plans, specifications and other contract documents for the construction of Bid No. 24-25.10; MAINTENANCE OF HART PARK POOLS, the undersigned has carefully examined: the location of the proposed work, character, quality and quantity of work to be performed, conditions to be encountered, materials to be furnished and as to the requirements of the plans, specifications and other contract documents; agrees that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination; and proposes to furnish all labor, materials, tools, and equipment necessary to complete the work in accordance with said plans, specifications and other contract documents at the following unit or lump sum prices set forth in the schedule.
If awarded the contract, the undersigned agrees to commence the work on under the contract within ten (10) days after the date of issuance by City of Orange of a Notice to Proceed.
The undersigned agrees that the foregoing estimate of quantities of work to be done and materials to be furnished are approximate only, being given as basis for the comparison of bids.
The undersigned agrees that the City will not be held responsible if any of the approximate quantities shown in the foregoing proposal shall be found incorrect, and shall not make any claim for damages or for loss of profits because of a difference between the quantities of the various classes of work as estimated and the work actually done. If any error, omission or mis-statement shall be discovered in the estimated quantities, it shall not invalidate this contract or release the undersigned from the execution and completion of the whole or part of the work herein specified, in accordance with the specifications and the plans herein mentioned and the prices herein agreed upon and fixed therefore, or excuse him from any of the obligations or liabilities hereunder, or entitle him to any damages or compensation otherwise than as provided for in this contract.
The undersigned agrees that the City shall have the right to increase or decrease the quantity of any bid item or portion of the work or to omit portions of the work as may be deemed necessary or expedient, and that the payment for incidental items of work not separately provided in the proposal shall be considered included in the price bid for other various items of work.
Accompanying this bid is (S
NOTICE: Insert the words "Cash", "Certified Check", or "Bidder's Bond", as the case may be, in an amount equal to at least 10 percent of the total bid price, payable to the City of Orange to guarantee that the bidder will, if awarded the contract, promptly execute such contract in accordance with the proposal and in the manner and form required by the contract documents, and will furnish good and sufficient bonds for the faithful performance of the same.
The undersigned deposits the above named security as a proposal guaranty and agrees that it shall be forfeited to the City of Orange as liquidated damages in case this proposal is withdrawn by the undersigned and the undersigned shall fail to execute a contract for doing said work and to furnish good and sufficient bonds in the form set forth in the specifications and contract documents of the City, with surety satisfactory to the City within 15 days after the bidder has received written notice of the award of the contract; otherwise, said security shall be returned to the undersigned.
B-1
Bidder hereby declares in writing, under penalty of perjury that all employees who will be performing labor, maintenance, delivery, installation or repair, will be those who are legally entitled to live and work in the United States. Further, the bidder as employer agrees to provide documentary proof of such eligibility (when requested by the City of any other authorized entity or agency.
Bids are to be submitted for the entire work. The amount of the bid for comparison purposes will be the total of all items.
The bidder shall set forth for each unit basis item of work a unit price and a total for the item, and for each lump sum item a total for the item, all in clearly legible figures in the respective spaces provided for that purpose. In the case of unit basis items, the amount set forth under the "Item Total" column shall be the product of the unit price bid and the estimated quantity for the item. In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail, except as provided in (a) or (b), as follows:
(a) If the amount set forth as a unit price is unreadable or otherwise unclear, or is omitted, or is the same as the amount as the entry in the item total column, then the amount set forth in the item total column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price; (Decimal Errors) If the product of the entered unit price and the estimated quantity is exactly off by a factor of ten, one hundred, etc., or one-tenth, or one-hundredth, etc. from the entered total, the discrepancy will be resolved by using the entered unit price or item total, whichever most closely approximates percentage wise the unit price or item total in the City of Orange Final Estimate of cost.
If both the unit price and the item total are unreadable or otherwise unclear, or are omitted, the bid may be deemed irregular.
Likewise, if the item total for a lump sum item is unreadable or otherwise unclear, or is omitted, the bid may be deemed irregular unless the project being bid has only a single item and a clear, readable total bid is provided.
Symbols such as commas and dollar signs will be ignored and have no mathematical significance in establishing any unit price or item total or lump sums. Written unit prices, item totals and lump sums will be interpreted according to the number of digits and, if applicable, decimal placement. Cents symbols also have no significance in establishing any unit price or item total since all figures are assumed to be expressed in dollars and/or decimal fractions of a dollar. Bids on lump sum items shall be item totals only; if any unit price for a lump sum item is included in a bid and it differs from the item total, the items total shall prevail.
The foregoing provisions for the resolution of specific irregularities cannot be so comprehensive as to cover every omission, inconsistency, error or other irregularity which may occur in a bid. Any situation not specifically provided for will be determined in the discretion of the City of Orange, and that discretion will be exercised in the manner deemed by the City of Orange, to best protect the public interest in the prompt and economical completion of the work. The decision of the City of Orange respecting the amount of a bid, or the existence or treatment of an irregularity in a bid, shall be final.
B-2
PROJECT DESCRIPTION:
The City of Orange, CA, A Municipal Corporation, is requesting qualified contractors to provide bids in accordance with the specifications prepared by the City of Orange for a four (4) year maintenance and repair Agreement for the Hart Park municipal swimming pools. Bidders shall submit separate costs for each of the four (4) years of the proposed Agreement for each of the four (4) components (annual preventative maintenance, monthly services, chemical costs, and hourly technician rates) in the Request for Bids. All work shall also conform to City of Orange codes, ordinances and standards. The work will generally include:
Annual, monthly and weekly maintenance and chemical supply for the two pools at Hart Park.
GENERAL PROVISIONS:
1. A mandatory job walk has been scheduled for December 11, 2024, at 9:00 a.m. at 701 S. Glassell St. Orange CA, 92866 (north-west corner of Hart Park Pool building).
2. Contractor shall, at all times, carry valid insurance, which meets all City of Orange insurance requirements as outlined below.
3. Contractor shall pay prevailing wages per the current Department of Industrial Relations wage rate (including all scheduled increases) and furnish Certified Payroll Reports for all workdays.
4. The contractor is responsible for carrying/acquiring all pertinent licenses/permits for accomplishing this work. Contractors bidding for work on this project must hold an active State of California Contractors License; D-35 Pool and Spa Maintenance Contractor. The City will reject the bid as non-responsive if the bidder does not hold the requisite contractor's license at the time of submitting its bid. In addition, each subcontractor listed by the bidder shall possess, at the time of the award and at all times when work is performed, a valid contractor's license for the appropriate classification necessary to perform the work for which that subcontractor is listed. Failure of the bidder to deliver evidence to the City prior to the award of contract for this project that each and every subcontractor listed by the bidder is properly licensed shall constitute a failure to execute the contract and may subject the bidder to all legal penalties imposed by law, including, but not limited to, forfeiture of the security of the bidder.
5. All work shall conform to the specifications contained in the RFB and any subsequent agreements.
6. The Hart Park Pool building, existing pool walls and existing park amenities are considered historic and are to be protected and preserved in place. The Contractor acknowledges this and will be responsible for any repairs for damage to said historic features that are due and/or caused by the contractor or any individuals who are working under the direction and/or authority of the contractor.
Also, it is understood that in the event repairs/restoration is required due to contractor damage, all repairs will be made to Historic Standards. The Contractor is to sign and return the 'Protection of Historic Structures' Memo (Page B-26) along with his/her submission of bid.
7. All vehicles used by the contractor are to be identified with door signs (approx. 20" × 16", magnetic sign okay) or equivalent with the company name and phone number. These need to be visible from both sides of said vehicle.
8. Uniforms: All of contractor's employees shall wear appropriate uniforms at all times while on duty.
Uniforms must have the contractor's name.
9. Background/Security: All personnel engaged in performance of this work shall be employees of the contractor and as such shall be warranted to possess sufficient experience and security records to perform this work.
10. PERFORMANCE BOND (not required on this bid) The successful bidder shall submit a Faithful Performance Bond to the City Purchasing Officer, 300 East Chapman Avenue, Orange, California B-3
92866. The amount of the bond shall be 100% of the Contract amount and shall be submitted within fifteen (15) days of notice of award. Bond shall be submitted upon Standard AIA forms.
SCOPE OF WORK AND PROJECT SPECIFICATIONS:
SCOPE OF WORK:
I. ANNUAL PREVENTATIVE MAINTENANCE
1x Competition pool 75' X 50'
1x Instructional pool 50' square
Equipment to be serviced:
2 x Raypak Xtherm 2005A pool heaters
1 x US Filter EKO3 3 Tank Filtration System
1 x US FilterEKOS3 1 Tank Filtration System
2 x FilterMinder Automatic Backwash Controller by E Squared 2 x Evoqua Depolox Pool E 700P Automated Chemical Controllers 2 x EMEC "K" Series Chemical Metering pump for acid delivery 2 x EMEC "C" Series Chemical Metering pumps for chlorine delivery 2 x ECO-Flow-C-Variable Frequency Drives
-2x Pool eovers
A. HEATERS: 2 x RayPak Xtherm 2 Pool Heaters Qty 2
• Service to be completed once annually. Service to be performed at the time of the firing up of the heaters for the pool season.
HEATER SERVICE: Annual Maintenance on 2 Raypak Xtherm series heaters to include:
• Shut down heater and isolate from circulation. Remove front jacket:
• Remove gas train and burner to clean and remove soot
• Brush heater exchanger and blow chamber clean
• Replace flame rod sensor and igniter
• Reassemble heater to test operations
• Adjust gas valves and blowers as needed
• Test and adjust barometric damper (if equipped)
• Test for proper negative draft (-02" to -08"')
• Test high limits and low water cut off
• Oil boost pump (if equipped)
Adjust inlet water temp to 105 F
B-4
Adjust bypass to correct water temp
Components to be serviced:
Description Qty
Raypak Ignitor HIS (007400F) Ignitor heater 1 per
Raypak Flame Sensor (011752F) heater 1 per
B. FILTRATION SYSTEM:
1 x US Filter EKO3 3 Tank Filtration System
1 x US Filter EKOS3 1 Tank Filtration System
1 FilterMinder Automatic Backwash Controller by E Squared • Service to be completed once annually
FILTER SERVICE:
Perform filter service on 4 X US Filter (EKO3) high-rate sand filters • Isolate filter tanks with failed backwash valves
• Using manufacturer's parts to rebuild complete backwash valves (all valves on both systems) • Make recommendations on media and filter life expectancies at that time • Backwash system to insure proper operation
Parts Needed for 3 Tank Filtration System:
• 3 x US Filter/EKO3 Diaphragm Rebuild Kit: Includes Diaphragm, Seal Loaded Up Lip and Side port Seal
9x6 Grooved Couplings
Parts Needed for 1 Tank Filtration System with Priority Valve:
• 2 x US Filter/Eko3 Diaphragm Rebuild Kit Includes Diaphragm, Seal Loaded Lip and Side Port Seal
6 x 6 Grooved Couplings
C. CHEMICAL CONTROLLERS:
2 x for Evoqua Depolox Pool E 700P
B-5
CHEMICAL CONTROLLER SERVICE:
Service to be performed twice annually
Download most recent programming from Evoqua to controller. This should be done using vendor supplied laptop and manufacturer supplied programming Verify proper operation ph safety flow switch
Calibrate chemical controller to manufacturer specification Hook up signal generator to test controller inputs
Confirm that controller tracks properly
Perform digital water tests to confirm readings
Replace ORP and ph sensors
Perform any operator training or refresher training during times of service Parts need for Chemical Control Service:
1 x Evoqua ORP Sensor #W2T817979 (for each body of water, so 2 are needed) 1 x Evoqua pH Sensor # 2T817978 (for each body of water, so 2 are needed) Variable Frequency Scope of Work for each drive:
• Update drive programming with manufacturer supplied programming Inspect drive unit body
• Verify fans are operating properly
• Inspect wiring for any fraying or scorching
• Ensure any terminal connections are torqued to spec
• Measure amperage to verify proper operation
• Adjust flow at the beginning and end of each pool season D. CHEMICAL METERING PUMPS:
2x EMEC "K" Series for acid delivery
2x EMEC "C" Series for chlorine delivery
CHEMICAL METERING PUMP SERVICE: Provide annual service per manufacturer recommendations
Rebuild annually:
• Remove wet end of metering pump to allow for diaphragm replacement Install new seal kit in pump
Inspect foot valve and clean injector assemblies
Inspect and replace four function valve and verify proper operation Replace suction and discharge tubing
Prime and test pump to confirm proper operation
B-6
• Perform digital water test and compare to chemical controller • Adjust controller to match water test readings
• Adjust HRR/ORP set points to allow for correct chlorine and acid values Parts needed for Service (times 4 for four pumps):
Part #74-370: EMEC Maintenance kit. (Kit includes injection valve, suction valve, discharge valve, foot valve w/out filter, pump head, allen screws with washers & coverings, head 0-ring, and discharge O-rings w/ceramic ball). C series Pumps, E PVDF+FP ½ CMS 200 feet Chemical grade poly tubing (size, based on pump ½ or 3/8).
E. POOL COVERS:
Contractor is to remove all pool covers and install them on the City owned pool cover racks located at the Hart Park Pool facility as part of the opening of the facility, usually early May.
• Contractor is to reinstall the pool covers on water surface of both pools at the end of the pool season, usually late August.
• Pool covers are to be cleaned by the contractor 2x per year. One cleaning will be performed early May of each year as the covers are removed for the opening of the pool facility for the pool season. The second cleaning will be performed during the third week of January each year. In January, the contracter will remove the pool covers from both pools, clean the covers on the pool deck, and reinstall the pool covers. • This cleaning will be performed to remove all limescale, mold, dirt, debris, etc., returning the pool covers to a "like new" appearance.
• The pool covers are in place on the water surface during the off-season months September-April (8 months). Covers are to be removed and reinstalled by the contractor for the weekly vacuuming of both pools during this off-season period.
CHEMICAL TANK MONITORING
It is the Contractors responsibility to monitor the level of chemicals in the storage tanks and to ensure that chemicals never run low enough to jeopardize safe pool operation. The City recommends the Contractor install chemical tank sensors that shall be removed by the Contractor at the end of the Contract. This is to ensure that the contractor can be aware of any unusual chemical usage that occurs between times contractor is on site for regular maintenance. The sensors are the sole responsibility of the contractor and shall be installed at the start of the contract and are to be removed by contractor at termination of Pool Maintenance Contract.
II. MONTHLY POOL MAINTENANCE
Monthly Service for City of Orange Hart Park Pool
Service Intervals: May-August (4 months) service to be Performed 3 x weekly (Mon/Wed/Fri); September-April (8 months) service to be performed 1 x weekly (Wed).
B-7
• All service to be performed by Certified Pool Operator Licensed Services Technician. • Days of service shall be adjusted to meet needs of the pool and programmed activity Scope of Work:
• Perform water test with digital water test kit (Orbeco test) for accurate readings: checking pH, checking "free chlorine" is 7 and "total chlorine" is 7, total alkalinity, calcium hardness, conditioner, total dissolved solids, and temperature.
• Calibrate chemical controllers to match water test readings, confirm proper set points, adjust alarm values as needed.
• Visually check all pool equipment for proper operation at each visit, this includes: Heaters, filtration systems, pumps and motors, chemical controllers and probes, chemical metering pumps, enzyme feed systems, and CO2 systems.
• Net out leaves and debris
• Clean out all hair and lint strainer baskets and leaf skimmer baskets as needed • Backwash filters as needed, fill pools to correct water levels Check handrails and safety equipment to ensure public safety and health department requirements are met
Log water test readings and daily operation report for staff and health department review Report any concerns to City Representative immediately and suggest needed repairs At least once per week:
Vacuum both bodies of water
Clean tile scum line
• Hose down pool deck
At least once per month:
Manually clean sensors/probes per manufacturer's specifications.
Manually clean injectors per manufacturer's specifications, or more frequently if necessary.
III. CHEMICAL SUPPLIES
Additional Materials to be provided by Maintenance Contractor:
• All pool chemicals (except for CO2) required for year-round maintenance shall be provided by the contractor.
• UN 1791 Hypochlorite Solution,8, PG III, RQ (Bulk Chlorine) • UN 1789 Hydrochloric Acid, 8, PG II (Bulk Acid)
IV. TECHNICIAN HOURLY RATES
• Additional maintenance or repair work may be required and requested by the City Representative.
Provide hourly rates for technicians that may perform related tasks as requested:
(Materials and Supplies associated with Extra Work shall be invoiced at cost + 15% OH) B-8
SPECIAL INSTRUCTIONS:
1. The Contractor shall provide with this RFB a minimum of three (3) references of commensurate/equal work with cities and/or municipalities. References shall represent/include:
• Work completed within the last three (3) years.
• A description and location of said work.
• An approximate cost of said work.
2. A contact person, email address, and phone number to verify work. The City reserves the right to reject at any time any or all bids, or parts thereof, and to waive any variances, technicalities and informalities which do not impair the quality, or performance of the project.
3. The City reserves the right to reject any contractor who they feel does not meet a qualifying work experience or satisfying references.
4. The City reserves the right to reject at any time any or all bids, or parts thereof, and to waive any variances, technicalities and informalities which do not impair the quality, or performance of the project.
5. All square foot and linear foot totals listed in this RFB, and/or plans are approximate. The contractor is responsible for all measurements (linear and square foot) included in this bidding package and/or approved plans.
6. It is preferred that the Contractors technicians be manufacturer trained by Evoqua and carry current and legacy equipment certifications. Attach certifications with bid.
7. Contractor must utilize OEM parts for required repairs and maintenance.
8. The Contractor shall be able to respond to any emergency within one hour, either by phone if resolution of the issue only requires guidance of pool staff, otherwise must be on site within
9. The contractor is responsible for the repair of any existing site amenities, inside or outside of the facility, including but not limited to: concrete, landscape, storm drain, supply lines or sprinklers that are damaged during the implementation of this work. Any and all replacement work will be performed to the satisfaction of the City of Orange. Any damages to City or residential property resulting from the contractor's work shall be repaired or replaced at the contractor's expense to the satisfaction of the City of Orange.
10. All questions, requests for clarification, and comments shall be sent to the City by e-mail and must be clearly subject titled "Written Questions". All such e-mails shall be sent to Paul Miller, Park Maintenance Supervisor, at [email protected]. The City shall not be responsible for its failure to respond to e-mail questions that have not been subject titled as such, and that have not been sent directly to Mr. Miller. All questions regarding this 'MAINTENANCE OF HART PARK POOLS RFB' are to be submitted by email to Paul Miller by December 13, 2024, by 2:00 p.m.
The services constituting the Scope of Work above represent the maximum level of services to be provided. At any time following execution of a contract, the City reserves the right to decrease or eliminate services and associated compensation based on the needs of the City and amounts budgeted by the City Council.
B-9
TIME LINE (APPROXIMATE):
1. Job walk: December 11, 2024, at 9:00am.
2. Deadline for questions: December 13, 2024, at 2:00pm.
3. Bids due: December 19, 2024, at 2:00pm.
4. Presentation to City Council: March 25, 2025
5. Notice to Proceed: TBD
BID SUBMISSION:
Provide response to the above Request for Bid on attached Bid Sheet and return all pages of the Request for Bids, including the bid bond and specification sections and references. Bids must be received on December 19, 2024 by 2:00 PM via Electronic Bid Submission, or at the City of Orange, City Clerk's Office located at: 300 E. Chapman Ave., Orange, CA 92866 OPTION 1:
Electronic Bids may be submitted through the following link at Electronic Bid Submissions and must include all required attachments listed in the Request for Bid document.
OPTION 2:
Responses may be sent via U.S. Mail or delivered personally to the office of the City Clerk at the address listed above. Please provide three copies of bid packets.
BID PACKETS MUST BE LABELLED APPROPRIATELY:
RFB 24-25.10 - MAINTENANCE OF HART PARK POOLS
Attn: City of Orange, City Clerk's Office
The City reserves the right to reject any and all Bids and any item or items therein, and to waive any non-conformity of Bids with this Request for Bid, whether of a technical or substantive nature, as. the interest of the City may require.
B-10
RFB 24-25.10
MAINTENANCE OF HART PARK POOLS
BID SHEET
Date:
Bid Submitted by:
Company Name:
Address:
Phone Number:
E-mail Address:
Contact Name:
Signature of Responsible Officer or Employee| Print Name The stated bid amount below constitutes the total dollar amount to perform the work described in the above scope of services to include all that is required to provide the work product and/or install all materials required to complete the work to a professional workmanship standard, and to install and apply all materials per all manufacturer's specifications and recommendations.
Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is experienced in performing the work and will follow professional standards in performance of the work. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices.
B-11
TOTAL FOUR-YEAR AGGREGATE COSTS
FOR MAINTENANCE OF HART PARK POOLS
2025-2029
TOTAL FOUR-YEAR AGREGATE COST FOR:
ANNUAL PREVENTATIVE MAINTENANCE $
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE $_
TOTAL COST FOR FOUR-YEAR AGGREGATE COMBINED
TOTAL FOR FOUR-YEAR AGGREGATE WRITTEN IN WORDS:
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
FOUR-YEAR COST PROPOSAL
YEAR ONE:
ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST: $_
FILTER SERVICE ANNUAL COST: $.
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $_
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $
(Materials & Supplies shall be additional plus 15% OH)
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
lay - August (3 visits per week) per mont $
eptember -April (1 visit per week) per mont]
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $
Toms Preventative Malterance Montly Fool ManenaNCE SERVICES S.
III. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $_ B-12
Estimated annual chemical use for both pools is:
Chlorine- 4,500 Gallons
Acid - 200 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $
Emergency Call-Out $
Holiday and After Hours $
TART PARK MUNICIPAL SWIMMING POOL
NNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICI
YEAR TWO:
I. ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST:
FILTER SERVICE ANNUAL COST:
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $_
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $
(Materials & Supplies shall be additional plus 15% OH)
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month
September - April (1 visit per week) per month
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $. (Annual Preventative Maintenance & Monthly Pool Maintenance) Ill. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $_
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
B-13
Acid - 200 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $
Emergency Call-Out $_
Holiday and After Hours $
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR THREE:
I. ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST:
FILTER SERVICE ANNUAL COST: $.
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $_
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $_ (Materials & Supplies shall be additional plus 15% OH)
II. SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $
September - April (1 visit per week) per month $
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES S (Annual Preventative Maintenance & Monthly Pool Maintenance) III. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $.
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 200 Gallons
B-14
IV. TECNICIAN HOURLY RATES
Regular Service Hours $_
Emergency Call-Out $.
Holiday and After Hours $_
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR FOUR:
1. HEATERSENCE AN ALCOACE
$_
FILTER SERVICE ANNUAL COST: $.
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $
(Materials & supplies shall be aditional plus 15% O)
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $
September - April (1 visit per week) per month $
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $ (Annual Preventative Maintenance & Monthly Pool Maintenance) ILL. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $.
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 200 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $.
B-15
Emergency Call-Out
Holiday and After Hours
B-16
MAINTENANCE OF HART PARK POOLS
Sample Liability Insurance
Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01).
2. Insurance Services Office Form Number CA 00 01 covering Automobile Liability, code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General
Liability insurance or other form with a general
aggregate limit is used, either the general
aggregate limit shall apply separately to
this
project/location or the general aggregate limit
shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: As required by the State of California.
4. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, it officers, officials and employees; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions: 1.
The City, its officers, officials, agents and employees are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or B-17
on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. General Liability coverage shall be provided in the form of an Additional Insured Endorsement (Insurance Services Office, Inc. Form CG 20 10 11 85 or such other form as may be acceptable to the City) to the Contractor's insurance policy, or as a separate owner's policy.
2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials and employees. Any insurance or self- insurance maintained by the City, its officers, officials and employees shall be excess of the Contractor's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice has been provided to the City The Contractor shall furnish the City with original certificates of insurance and endorsements effecting coverage required by this clause. The endorsements should be on forms acceptable to City. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to do so shall not operate as a waiver of these insurance requirements. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
All insurance procured and maintained by the Contractor shall be issued by insurers admitted to conduct the pertinent line of insurance business in the State of California and having a rating of Grade A or better and Class VII or better by the latest edition of Best's Key Rating Guide.
Contractor shall immediately notify the City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by the City. In such a case, the City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
Contractor hereby agrees to waive subrogation, which any insurer of the Contractor may acquire from the Contractor by virtue of the payment of any loss. The Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
The Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
B-18
INFORMATION REQUIRED OF BIDDER
The bidder is required to supply the following information. Additional sheets may be attached if necessary.
State the number of consecutive years of experience as a licensed general building contractor holding a Class D- 35 license in the State of California:
2. List at least three (3) references/projects you have completed as the prime contractor that are similar to the project that is the subject of this invitation to bid in terms of construction type and/or method, size of project with respect to area or volume, and contract dollar amount. Such experience shall have been acquired within the past three (3) years prior to the date of submittal of this bid:
CONTRACT AMOUNT CLASS OF WORK DATE COMPLETED NAME, ADDRESS, PHONE
NUMBER, EMAIL ADDRESS OF
REFERENCE
1. 2.
3. For the projects you have described in Item No. 2, above, please give a description of the scope of work performed by you as the prime contractor:
1. 2.
3. 4.
5. 6.
4. requested by the City of Orange, the Bidder shall furnish a notarized financial statement, financial data, or oth formation and references sufficiently comprehensive to permit an appraisal of his current financial condition
5. Bidder shall signify receipt of all Addenda here, if any. (NOTE: Any verbal instructions given to bidder inquiries in the form of addenda will be acknowledged by the bidders on written addenda available at the place of the bid opening 30 minutes prior to the bid opening.)
ADDENDUM DATE RECEIVED BIDDER'S SIGNATURE
B-19
LIST OF SUBCONTRACTS
A. The undersigned intends to subcontract a portion of this project to the following subcontracts (Note: Refer to Section 1-6.2 of the Standard Specifications and Section 4100 through 4113 of the California Contract Code for SUBCONTRACT DISCLOSURE REQUIREMENTS.
NAME OF SUBCONTRACTOR LICENSE BID ITEM NUMBER(s) PERCENT OF DESCRIBE WORK WHEN AND ADDRESS NO. BID ITEM WORK IS S
DIR REG NUMBER SUBBED
The undersigned DOES NOT INTEND to subcontract any portion of this project.
NOTE: The bidder shall check Box A or B as applicable. If the bidder does not check either box, it will be deemed that he has che Signature of the Bidder
B-20
PUBLIC CONTRACT CODE
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has_, has not been convicted
within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Sectior 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1
Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided.
The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No
If the answer is yes, explain the circumstances in the following space.
Public Contract Code 10232 Statement
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnair Bidders are cautioned that making a false certification may subject the certifier to crimina prosecution.
B-21
Noncollusion Affidavit
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF ORANGE - DEPARTMENT OF COMMUNITY SERVICES In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
The above Noncollusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Noncollusion Affidavit.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution B-22
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
does not have a proposed debarment pending; and
has not been indicted, convicted, or had a civil judgement rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
B-23
The undersigned bidder hereby represents as follows:
That no Councilman, officer, agent, or employee of the City of Orange, is personally interested, directly or indirectly, in the Contract, or the compensation to be paid hereunder:
That this bid is made without connection with any person, firm or corporation making a bid for the same work, and is in all respects fair, and without collusion or fraud.
By my signature on this proposal I certify, under penalty of perjury under the laws of the State of California, that the foregoing questionnaire and statements of Public Contract Code Sections 10162, 10232 and 10285.1 are true and correct and that the bidder has complied with the requirements of Section 8103 of the Fair Employment and Housing Commission Regulations (Chapter 5, Title 2 of the California Administrative Code). By my signature on this proposal I further certify, under penalty of perjury under the laws of the State of California and the United States of America, that the Noncollusion Affidavit required by Title 23 United States Code, Section 112 and Public Contract Code Section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.
Date:_
Sign
Here
Signature and Title of Bidder
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, also names of President, Secretary, Treasurer and
NAME OF BIDDER
BUSINESS P.O. BOX
CITY, STATE, ZIP
BUSINESS STREET ADDRESS
(Please include even if P.O. Box is used)
CITY, STATE, ZIP
PLACE OF BUSINESS (Include City & State)
PLACE OF RESIDENCE (Include City & State)
TELEPHONE NO. ). FAX NO.)
EMAIL ADDRESS
Licensed in accordance with an Act providing for the registration of Contractors.
LICENSE NUMBER LICENSE CLASS
DIR NUMBER DUNS NUMBER
B-24
Bond No.
CALIFORNIA PUBLIC WORKS
PROPOSAL OR BID BOND
TO WHOM IT MAY CONCERN:
WE, (CONTRACTOR) as Principal,
and (SURETY), a Corporation organized and existing under the laws of the State of and authorized to transact business in the State of California, as Surety, are held and firmly bound unto the CITY OF ORANGE, hereinafter called the Obligee, for the penal sum of Ten Percent (10%) of the Amount of the Bid as described herein and we each of us bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, by this Proposal/Bid Bond.
WHEREAS, the Principal is herewith submitting a proposal (bid) for Bid No. 20-21.13 Handy Park Maintenance Renovation
THE CONDITION OF THE ABOVE OBLIGATION IS SUCH that if the Principal shall be awarded the contract, and the Principal does within the period specified therefor, or, if no period be specified, within ten (10) days after the notice of such award, enter into a contract and give bond or bonds as specified in the bidding or contract documents with good and sufficient surety of adequate financial size category rating acceptable to the Obligee for the faithful performance of the contract and for the prompt payment of labor and material furnished in the prosecution thereof, then this obligation shall be null and void. Otherwise the Principal and the Surety will pay to the Obligee the difference in money between the amount of the bid of the Principal and the amount for which the Obligee may legally contract with another party to perform the work if the latter amount be in excess of the former. In no event shall the liability hereunder exceed the penal sum hereof.
SIGNED AND SEALED this _ day of _ 20
CONTRACTOR NAME OF SURETY
BY:_ BY:
SECRETARY/TREASURER ATTORNEY-IN-FACT
BY:_
PRESIDENT/VICE PRESIDENT
NOTARY ACKNOWLEDGEMENTS ATTACHED
B-25
Memo
To: Potential Bidder
From: Leslie Hardy, Community Services Director
Date: November 15,2024
Subject: Protection of Historic Structures
The City of Orange wants you to be aware of its historic District, primarily in Old Towne that includes many structures and contributing elements. Hart Park and Plaza Park, which are in this District, contain historically significant structures and elements that must be protected.
As a valued partner using the facilities, or a contractor for the City of Orange responsible for the maintenance or improvements of these historically significant park sites, it is incumbent upon your members or employees to protect the structures and elements from being damaged as a result of their activities.
Plaza Park is particularly historic, having originally been constructed in the late 1800s during the City's' infancy. The Plaza fountain, in its current state, was built in the 1930s and is a cherished and significant attraction for residents, businesses, and visitors alike. The Hart Park pool building and band shell are historic structures on the National Registry as contributing significantly to Old Towne Orange Historic District. In fact, all of the north section of Hart Park, including the creek bottom/parking lot and walls are a contributor to the District.
As stewards of our historical resources, please pay special attention to how you conduct your activities or work while in these parks. It is up to you to help preserve these important City treasures so they are here for generations to come. It is important to understand that your role as a permitted user or City of Orange contractor requires you to use good judgment while conducting your activities or executing your duties and responsibilities and not put the historic structures or elements at risk of damage. They cannot be replaced and damage to them requires repairs, altering their original construction. Negligence on the part of any permitted user or contract employee causing damage to these historic structures or elements will not be tolerated and may result in revocation of permits or the contract employee being disqualified to perform work in City parks and may also result in the termination of your contract with the City of Thank you for being good stewards of our precious historical resources.
I acknowledge that I have read, understand and will comply with the above guidelines. (Return one signed copy to the City.)
Print Name & Title Company Name
Signature Date
B-26
APPENDIX A
Sample Contract
[Behind this sheet]
"CORPORATED City of Orange
Community Services Department
230 E. Chapman Ave.
APRIL 6, 1805- Orange, CA 92866
ADDENDUM No. 1
Request for Bid (RFB) No. 24-25.10
Maintenance of Hart Park Pools
December 17, 2024
This addendum serves as written notice of the following corrections, clarifications, additions and/or deletions to any and all copies of the Request for Proposal Bid No. 24-25.10
Correction: On page B-12 of the original RFB No. 24-25.10 "TOTAL FOUR-YEAR AGGREGATE COSTS FOR MAINTENANCE OF HART PARK POOL 2025-2029" document, a line item of "SEASONAL COST FOR POOL COVER REMOVAL AND CLEANING" was added to cost sheet.
Clarification: Please include the attached revised Attachment No. 1 cost sheet in your bid submission.
Question:
1. The bid reads that the whole cover on both pools must be fully removed. Is that accurate?
• The pool covers are in place on the water surface during the off-season months September-April (8 months). Covers are to be removed and reinstalled by the contractor for the weekly vacuuming of both pools during this off-season period.
The City will not be responsible for moving or removing the pool covers for the contractor to perform service. The contractor will be held responsible for the quality of the weekly pool vacuuming. Contractor is also responsible for properly handling and repositioning/replacing the pool covers on the pool surfaces after each weekly pool vacuuming. Please see Attachment no.1.
Bidder shall signify the receipt of this addendum with signature on page B-19 of the bidder's proposal; of the Request for Proposal Bid. No.24-25.10.
Respectfully Submitted,
Paul Miller
Park Supervisor
[email protected]
714-532-649
(714) 744-7274 www.cityoforange.org [email protected] ATTACHMENT NO. 1
TOTAL FOUR-YEAR AGGREGATE COSTS
FOR MAINTENANCE OF HART PARK POOLS
2025-2029
TOTAL FOUR-YEAR AGREGATE COST FOR:
ANNUAL PREVENTATIVE MAINTENANCE $
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE $
SEASONAL COST FOR POOL COVER REMOVAL AND CLEANING $.
TOTAL COST FOR FOUR-YEAR AGGREGATE COMBINED
TOTAL FOR FOUR-YEAR AGGREGATE WRITTEN IN WORDS:
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
FOUR-YEAR COST PROPOSAL
YEAR ONE:
ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST: $.
FILTER SERVICE ANNUAL COST:
CHEMICAL CONTROLLER SERVICE ANNUAL COST:
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE
(Materials & Supplies shall be additional plus 15% OH)
II. SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $
September - April (1 visit per week) per month $
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $ (Annual Preventative Maintenance & Monthly Pool Maintenance) III. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $.
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $.
Estimated annual chemical use for both pools is:
Chlorine- 4,500 Gallons
Acid - 200 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $.
Emergency Call-Out $
Holiday and After Hours $
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR TWO:
ANNUAL PREVENTATIVE MAINTENANCI
IEATER SERVICE ANNUAL COST
FILTER SERVICE ANNUAL COST: $
CHEMICAL CONTROLLER SERVICE ANNUAL COST:
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $
(Materials & Supplies shall be additional plus 15% OH)
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $.
September -April (1 visit per week) per month $_
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $
OTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICE $
Annual Preventative Maintenance & Monthly Pool Maintenance
CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $.
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 900 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $_
Emergency Call-Out $_
Holiday and After Hours $_
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR THREE:
ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST: $.
FILTER SERVICE ANNUAL COST:
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $_
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE
(Materials & Supplies shall be additional plus 15% OH
II. SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $.
September -April (1 visit per week) per month $.
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $_
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES
(Annual Preventative Maintenance & Monthly Pool Maintenance)
CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $_ Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 900 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $.
Emergency Call-Out $
Holiday and After Hours $
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR FOUR:
I. ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST:
FILTER SERVICE ANNUAL COST: $
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $_ (Materials & Supplies shall be additional plus 15% OH)
II. SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $
September - April (1 visit per week) per month $
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $ (Annual Preventative Maintenance & Monthly Pool Maintenance) III. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 200 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $.
Emergency Call-Out $.
Holiday and After Hours $.
RFB 24-25.10
MAINTENANCE OF HART PARK POOLS
BID SHEET
Date: 12/18/2024
Bid Submitted by: Ann Marie Rees
Company Name: HASA Inc.
Address: 1121 N Hawk Circle
Anaheim, CA 92807
Phone Number: 714-258-0700 X4
E-mail Address: [email protected]
Contact Name: Ann Marie Rees
Ann Marie Rees
Signature of Responsible Officer or Employee Print Name The stated bid amount below constitutes the total dollar amount to perform the work described in the above scope of services to include all that is required to provide the work product and/or install all materials required to complete the work to a professional workmanship standard, and to install and apply all materials per all manufacturer's specifications and recommendations.
Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. Contracto represents that it is experienced in performing the work and will follow professional standards in performance of the work. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices.
B-11
Bond No. Bid Bond
CALIFORNIA PUBLIC WORKS
PROPOSAL OR BID BOND
TO WHOM IT MAY CONCERN:
WE, HASA, Inc. DBA Commercial Aquatic Services _(CONTRACTOR) as Principal, and Travelers Casualty and Surety Company of America. - (SURETY), a Corporation organized and existing under the laws of the State of CT and authorized to transact business in the State of California, as Surety, are held and firmly bound unto the CITY OF ORANGE, hereinafter called the Obligee, for the penal sum of Ten Percent (10%) of the Amount of the Bid as described herein and we each of us bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, by this Proposal/Bid Bond.
WHEREAS, the Principal is herewith submitting a proposal (bid) for Bid No. 24-25.10 - Maintenance of Hart Park Pools THE CONDITION OF THE ABOVE OBLIGATION IS SUCH that if the Principal shall be awarded the contract, and the Principal does within the period specified therefor, or, if no period be specified, within ten (10) days after the notice of such award, enter into a contract and give bond or bonds as specified in the bidding or contract documents with good and sufficient surety of adequate financial size category rating acceptable to the Obligee for the faithful performance of the contract and for the prompt payment of labor and material furnished in the prosecution thereof, then this obligation shall be null and void. Otherwise the Principal and the Surety will pay to the Obligee the difference in money between the amount of the bid of the Principal and the amount for which the Obligee may legally contract with another party to perform the work if the latter amount be in excess of the former. In no event shall the liability hereunder exceed the penal sum hereof.
SIGNED AND SEALED this 18th day of December _ 20_24
HASA Inc. DBA Commercial Aquatic Services Travelers Casualty and Surety Company of America
CONTRACTOR NAME OF SURETY
By: Huaunt Shepard
BY:
SECRETARY/TREASURER ATTORNEY-IN-FACT
Hillary D. Shepard
BY:
PRESIDENT/VICE PRESIDENT
NOTARY ACKNOWLEDGEMENTS ATTACHED
B-25
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of )
County of )
On before me,
Date Here Insert Name and Title of the Officer
Personally appeared
Name(s) of Signers)
who proved to me on the basis of satisfactory evidence to be the person(s) whose names) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/theirauthorized capacity(ies), and that by his/her/theirsignature(s) on the instrumentthe person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of that the foregoing paragraph is true and
correct.
WITNESS my hand and official seal.
Signature
Signature of Notary Public
Place Notary Seal Above
-- OPTIONAL--.
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document Document Date
Number of Pages, _Signer(s) Other Than Named Above
Capacity(ies) Claimed by Signer(s)
Signer's Name. Signer's Name
• Corporate Officer-Titles) - Corporate Officer- Title(s) General •Partner Limited • Genera • Partner Limited
• Individual - Attorney in Fact •individual ] Attorney in Fact •Trustee • Guardian or Conservator •Trustee • Guardian or Conservator Dother_ Dother
Signer Is Representing Signer Is Representing
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT Civil Code § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfullness, accuracy or validity of that document. • * • 4Ф. •••••
State of Kansas
County of Johnson
On December 18,2024 before me, Rosanna R. Dabler amas Taro anotary Public Date
personally appeared. Hillary D. Shepard Name and or Names of Signers) Who proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is/are subscribed
to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(les), and that by his/her/their signature(s) on the Instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true ROSANNA R. DABLER and correct. Notary Public-Blete of Kansas
Witness my hand and official seal.
Signature
Notary Public Signature Place Notacy Public Seal Above
OPTIONAL
Though the information below is not required by law, it may prove valuable to the persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document
Document Date _ Number of Pages:
Signer's Name:
• Individual • Individual
• Corporate Officer - Title(s): • Corporate Officer - Title(s):
• Partner - • Limited • General • Partner - D Limited • General F SIGNER • Guardian or Conservator
• Guardian or Conservator Top of thumb Top of thumb
* Attorney-in-Fact D Attorney-in-Fact
• Trustee • Trustee
• Other: • Other:.
Signer is representing Signer is representing
•& •
Travelers Casualty and Surety Company of America
Travelers Casualty and Surety Company
TRAVELERS St. Paul Fire and Marine Insurance Company
POWER OF ATTORNEY
NOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, ar St. Paul Fire and Marine July organized under the laws of the State of Connecticut (here the Companies in their business of guaranteeing the fidelity of persons, suaranteing bonds aid underlings ranted or periled in any anions or paceding allowed yance of contracis and executing or IN WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 21st day of April,
ALTY ANO
HARTFOAC
State of Connecticut
By:_
City of Hartford ss. Robert L. Raney, Senior Vice President On this the 21st day of April, 2021, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of each of the Companies, and that he, such, being authorized so executed the foregoing instrument for the purposes therein contained by signing on behalf of said Companies by himself as a duly authorized officer.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
NOTARY SuraB Nail
My Commission expires the 30th day of June, 2026
PUBLIO
Anna P. Nowik, Notary Public
This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of each of the Companies, which resolutions are now in full force and effect, reading as follows:
RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary if required) by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or he certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in- Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached.
I, Kevin E. Hughes, the undersigned, Assistant Secretary of each of the Companies, do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect.
Dated this 18th day of December , 2024
НАЯТ
COHN E. Haha
Kevin E. Hughes, Assistant Secretary
To verify the authenticity of this Power of Attorney, please call us at 1-800-421-3880.
Please refer to the above-named Attorney(s)-in-Fact and the details of the bond to which this Power of Attorney is attached. • Nº 6516
STATE OF CALIFORNIA
DEPARTMENT OF INSURANCE
SAN FRANCISCO
Amended
Certificate of Authority
THIs Is TO CERTIPy, That, pursuant to the Insurance Code of the State of California, Travelers Casualty and Surety Company of America
Hartford, Connecticut , organized under the
laws of Connecticut , subject to its Articles of Incorporation or other fundamental organizational documents, is hereby authorized to transact within this State, subject to all provisions of this Certificate, the following classes of insurance: Fire, Marine, Surety, Disability, Plate Glass, Liability, Workers' Compensation, Common Carrier Liability, Boiler and Machinery, Burglary, Credit, Sprinkler, Team and Vehicle, Automobile, Aircraft, and Miscellaneous as such classes are now or may hereafter be defined in the Insurance Laws of the State of California.
THIS CerTIFICATe is expressly conditioned upon the holder hereof now and hereafter being in full compliance with all, and not in violation of any, of the applicable laws and lawful requirements made under authority of the laws of the State of California as long as such laws or requirements are in effect and applicable, and as such laws and requirements now are, or may hereafter be changed or amended.
IN WITNESS WHEREOF, effective as of the.. 1st day
of. July _ 1997., I have hereunto set
my hand and caused my official seal to be afixed this 16th... day of June _ 19.97
(ssion
By 5.51 dbyers
Qualification with the Secretary of State must be accomplished as required by the California Coxporations Code promptly after issuance of this Certificate of Authority. Failure to do so will be a violation of Ins. Code Sec. 701 and will be grounds for revoking this Certificate of Authority pursuant to the covenants made in the application therefor and the conditions contained herein.
92 03441
FORM CB-3
ATTACHMENT NO. 1
TOTAL FOUR-YEAR AGGREGATE COSTS
FOR MAINTENANCE OF HART PARK POOLS
2025-2029
TOTAL FOUR-YEAR AGREGATE COST FOR:
ANNUAL PREVENTATIVE MAINTENANCE $. 25,085
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE $ 96,908
* 89,000
*SEASONAL COST FOR POOL COVER REMOVAL AND CLEANING $
TOTAL COST FOR FOUR-YEAR AGGREGATE COMBINED $ 210,993
* $121,993
TOTAL FOR FOUR-YEAR AGGREGATE WRITTEN IN WORDS:
* One Hundred Twenty-One Thousand Nine Hundred Ninety-Three Dollars Two hundred ten thousand, nine hundred and ninety three dollars
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
FOUR-YEAR COST PROPOSAL
YEAR ONE:
I. ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST: $ 2500
FILTER SERVICE ANNUAL COST: $ 1800
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $ 1300
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $ 5600 (Materials & Supplies shall be additional plus 15% OH)
II. SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $ 3100
September -April (1 visit per week) per month $ 1200
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $ 22,000
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $ 27,600 (Annual Preventative Maintenance & Monthly Pool Maintenance) Ill. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $ 2.73
*Pton of 212 m Pa sCDp1, of Cil in edicineith, is orge men a by the never amount 89000) ag **Revised bid/four year aggregate total does not reflect anticipated chemical costs (rates provided annually by bidder) which are incorporated into total via Page 1 of Exhibit B of the Agreement.
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ 2.89 Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 900 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $ 235
Emergency Call-Out $ 250
Holiday and After Hours $ 250
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR TWO:
1. ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST: $ 2750
FILTER SERVICE ANNUAL COST: $ 1980
CHEMICAL CONTROLLER SERVICE ANNUAL COST: $_1430
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $ 6160 (Materials & Supplies shall be additional plus 15% OH)
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $ 3300
September -April (1 visit per week) per month $ 1320
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $_23,760
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $ 29,920 (Annual Preventative Maintenance & Monthly Pool Maintenance) III. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $ 2.86
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ 3.03 Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 900 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $ 240
Emergency Call-Out $_ 255
Holiday and After Hours $_ 255
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR THREE:
I. ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST: $ 2900
FILTER SERVICE ANNUAL COST: 2100
CHEMICAL CONTROLLER SERVICE ANNUAL COST: 1500
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $. 6500 (Materials & Supplies shall be additional plus 15% OH
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $ 3465
September -April (1 visit per week) per month $ 1386
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $_24,948
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $ 31.448 (Annual Preventative Maintenance & Monthly Pool Maintenance)
CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK. CHLORINE $ 3.00
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $_ 3.18 Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 200 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $ 245
Emergency Call-Out $ 260
Holiday and After Hours $_ 260
HART PARK MUNICIPAL SWIMMING POOLS
ANNUAL PREVENTATIVE MAINTENANCE AND MONTHLY SERVICE
YEAR FOUR:
ANNUAL PREVENTATIVE MAINTENANCE
HEATER SERVICE ANNUAL COST: s 3045
FILTER SERVICE ANNUAL COST: $ 2205
CHEMICAL CONTROLLER SERVICE ANNUAL COST: 1575
TOTAL LABOR COST FOR ANNUAL PREVENTATIVE MAINTENANCE $. :6825 (Materials & Supplies shall be additional plus 15% OH)
SEASONAL COSTS FOR MONTHLY POOL MAINTENANCE
MONTHLY SERVICE:
May - August (3 visits per week) per month $ 3640
September - April (1 visit per week) per month $. 1455
TOTAL ANNUAL LABOR COST FOR MONTHLY POOL MAINTENANCE
Annual Cost $_26,200
TOTAL FOR ALL ANNUAL AND MONTHLY MAINTENANCE SERVICES $ 33,025 (Annual Preventative Maintenance & Monthly Pool Maintenance) III. CHEMICAL SUPPLIES
Chemical Costs (per gallon unit) BULK CHLORINE $ 3.15
Chemical Costs (per gallon unit) BULK HYDROCHLORIC ACID $ 3.34 Estimated annual chemical use for both pools is:
Chlorine - 4,500 Gallons
Acid - 900 Gallons
IV. TECNICIAN HOURLY RATES
Regular Service Hours $ 250
Emergency Call-Out $ 265
265
Holiday and After Hours $.
INFORMATION REQUIRED OF BIDDER
The bidder is required to supply the following information. Additional sheets may be attached if necessary.
State the number of consecutive years of experience as a licensed general building contractor holding a Class D- 35 license in the State of California: _ 7 years
2. List at least three (3) references/projects you have completed as the prime contractor that are similar to the project that is the subject of this invitation to bid in terms of construction type and/or method, size of project with respect to area or volume, and contract dollar amount. Such experience shall have been acquired within the past three (3) years prior to the date of submittal of this bid:
CONTRACT AMOUNT CLASS OF WORK DATE COMPLETED NAME, ADDRESS, PHONE
NUMBER, EMAIL ADDRESS OF
REFERENCE
1._ see attached
2. 3.-
For the projects you have described in Item No. 2, above, please give a description of the scope of work performed by you as the prime contractor:
1. see attached
2. 3.
5. 6.
If requested by the City of Orange, the Bidder shall furnish a notarized financial statement, financial data, or other information and references sufficiently comprehensive to permit an appraisal of his current financial conditions.
Bidder shall signify receipt of all Addenda here, if any. (NOTE: Any verbal instructions given to bidder inquiries in the form of addenda will be acknowledged by the bidders on written addenda available at the place of the bi opening 30 minutes prior to the bid opening.)
ADDENDUM DATE RECEIVED BIDDER'S SIGNATURE
B-19
REFERENCES
City of Corona
Auburndale Pool, Ridgeline Splash Pad and Citrus Splash Pad 400 S. Vicentia Ave
Corona, CA 92882
Contact Moses Cortez
Phone 951-736-2326
Done work at this site for 7 years
Project description: 4x per week pool service- chemical balancing, vacuum, net, clean pool tiles, backwash as needed, cleaning of pool decks, surge pit maintenance, calibrate controllers, minor equipment maintenance, logs and equipment inspections.
Claremont McKenna College
742 Amherst
Claremont, CA 91711
Contact: Rob Lawrence
909-607-1832
Done work at this site for 10 years
Project description: 5X per week service on pool, hydrotherapy spas and fountains. Chemical balancing, vacuum, net, clean pool tiles, backwash as needed, cleaning of pool decks, surge pit maintenance, calibrate controllers, minor equipment maintenance, logs and equipment inspections.
The City of Anaheim
200 S Anaheim Blva. Suite 620
Anaheim, CA 92805
714-765-4462
Contact: Robert Gomes
Done work at this site for over 5 years
Project description: 3X per week service on pool and fountain.
Chemical balancing, vacuum, net, clean pool tiles, backwash as needed, cleaning of pool decks, surge pit maintenance, calibrate controllers, minor equipment maintenance, logs and equipment inspections.
Mt. San Antonio College
1100 N Grand Ave
Building 47 Room 1105
Walnut, CA 91789
909-274-4356
Contact: Steve Rush
Done work at this site for over 2 years. We maintain their Olympic size pool, practice pool and 3 spas. This site was done 3X a week and we handled the chemical balancing, cleaning, vacuum, net and clean pool tiles. Backwash as needed, logs and equipment inspection.
City of Colton
670 Colton Ave
Colton, CA 92324
909-370-5569
Contact Dede Lopez
Done work for them for over 6 years. During the summer they are daily service. Chemical balancing, backwash as needed, vacuum, maintain logs, equipment inspection
LIST OF SUBCONTRACTS
The undersigned intends to subcontract a portion of this project to the following subcontracts (Note: Refer to Section 1-6.2 of the Standard Specifications and Section 4100 through 4113 of the California Contract Code for SUBCONTRACT DISCLOSURE REQUIREMENTS.
NAME OF SUBCONTRACTOR LICENSE BID ITEM NUMBER(s) PERCENT OF DESCRIBE WORK WHEN LESS THAN 100% OF S AMOUNT AND ADDRESS NO. BID ITEM WORK IS SUBBED BASED ON BID
DIR REG NUMBER SUBBED AMOUNT
B. xx The undersigned DOES NOT INTEND to subcontract any portion of this project.
NOTE: The bidder shall check Box A or B as applicable. If the bidder does not check either box, it will be deemed that he has checked Box B.
CRees
Signature of the Bidder
B-20
PUBLIC CONTRACT CODE
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has _, has not XXbeen convicted
within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, include any partner, member, officer, director, responsible managing officer, or responsible managing employee Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided.
The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes. No XX
If the answer is yes, explain the circumstances in the following space.
Public Contract Code 10232 Statement
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
B-21
CONTRACTORS STATE LICENSE BOARI
•Contractor's License Detail for License #
1099878
DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this Information, you should be aware of the following limitations.
CSLB complaint disclosure is restricted by law (B&P 7124.5) If this entity is subject to public complaint disclosure clic in link that will appear below for more information. Click here for a dufinition of disclosable action • Only construction related civil judgments reported to CSLB are disclosed (B&P 7071.17). • Arbitrations are not listed unless the contractor fails to comply with the terms. • Due to workload, there may be relevant information that has not yet been entered into the board's license database.
Data current as of 12/18/2024 7:59:01 AM
Business Information
HASA INC
25152 SPRINGFIELD CT SUITE 300
VALENCIA, CA 91355
Business Phone Number:(661) 259-5848
Entity Corporation
Issue Date 12/20/2022
Expire Date 12/31/2026
License Status
This license is current and active.
All information below should be reviewed.
Classifications
• C53 - SWIMMING POOL
• C-61 / D35 - POOL AND SPA MAINTENANCE
Bonding Information
Contractor's Bond
This license filed a Contractor's Bond with HARTFORD FIRE INSURANCE COMPANY.
Bond Number: 83BSBIX7747
Bond Amount: $25,000
Effective Date: 01/01/2023
Contractor's Bond History
Bond of Qualifying Individual
This license filed Bond of Qualifying individual number 83BSBIXT749 for CHRISTOPHER APARICIO JUAREZ in the amount of $25,000 with HARTFORD FIRE INSURANCE COMPANY.
Effective Date: 01/01/2023
BQl's Bond History
Workers' Compensation
This license has workers compensation insurance with the INSURANCE COMPANY OF THE WEST Policy Number:WIL503367008
Effective Date: 05/08/2024
orkers' Compensation Histo
Workers' compensation classification code(s):
909703 - Description Unavailable
r a description of the workers' compensation classification code(s) listed for this licensee, cont • licensee's insurance carrier. Contact information for the licensee's insurer is available by click the insurer link above. Classification codes are also available on the Workers' Compensatiol Insurance Rating Bureau's classification search page
The board does not verify or investigate the accuracy of classification codes displayed.
Other
• Personnel listed on this license (current or disassociated) are listed on other licenses.
Back to Top Conditions of Use
Privacy Policy Accessibility
Accessibility Certification
Copyright © 2024 State of California
The undersigned bidder hereby represents as follows:
That no Councilman, officer, agent, or employee of the City of Orange, is personally interested, directly or indirectly, in the Contract, or the compensation to be paid hereunder:
That this bid is made without connection with any person, firm or corporation making a bid for the same work, and is in all respects fair, and without collusion or fraud.
By my signature on this proposal I certify, under penalty of perjury under the laws of the State of California, that the foregoing questionnaire and statements of Public Contract Code Sections 10162, 10232 and 10285.1 are true and correct and that the bidder has complied with the requirements of Section 8103 of the Fair Employment and Housing and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.
Date:_ 12/18/2024
Sign OR aD
Ann Marie Rees - Site Leader
Here
Signature and Title of Bidder
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, also names of President, Secretary, Treasurer and Manager thereof.
NAME OF BIDDER HASA Inc.
BUSINESS P.O. BOX : 1121 N Hawk Circle
CITY, STATE, ZIP Anaheim, CA 92807
BUSINESS STREET ADDRESS 1121 N Hawk Circle
(Please include even if P.O. Box is used)
CITY, STATE, ZIP Anaheim, CA 92807
PLACE OF BUSINESS (Include City & State) Same as above
PLACE OF RESIDENCE (Include City & State)
TELEPHONE NO.( )_ FAX NO. )
EMAIL ADDRESS
Licensed in accordance with an Act providing for the registration of Contractors.
LICENSE NUMBER 1099878 LICENSE CLASS C53 C61/D35
DIR NUMBER 10000964581 DUNS NUMBER
B-24
Memo
To: Potential Bidder
From: Leslie Hardy, Community Services Director
Date: November 15, 2024
Subject: Protection of Historic Structures
The City of Orange wants you to be aware of its historic District, primarily in Old Towne that includes many structures and contributing elements. Hart Park and Plaza Park, which are in this District, contain historically significant structures and elements that must be protected.
As a valued partner using the facilities, or a contractor for the City of Orange responsible for the maintenance or improvements of these historically significant park sites, it is incumbent upon your members or employees to protect the structures and elements from being damaged as a result of their activities.
Plaza Park is particularly historic, having originally been constructed in the late 1800s during the City's infancy. The Plaza fountain, in its current state, was built in the 1930s and is a cherished and significant attraction for residents, businesses, and visitors alike. The Hart Park pool building and band shell are historic structures on the National Registry as contributing significantly to Old Towne Orange Historic District. In fact, all of the north section of Hart Park, including the creek bottom/parking lot and walls are a contributor to the District.
As stewards of our historical resources, please pay special attention to how you conduct your activities or work while in these parks. It is up to you to help preserve these important City treasures so they are here for generations to come. It is important to understand that your role as a permitted user or City of Orange contractor requires you to use good judgment while conducting your activities or executing your duties and responsibilities and not put the historic structures or elements at risk of damage. They cannot be replaced and damage to them requires repairs, altering their original construction. Negligence on the part of any permitted user or contract employee causing damage to these historic structures or elements will not be tolerated and may result in revocation of permits or the contract employee being disqualified to perform work in City parks and may also result in the termination of your contract with the City of Thank you for being good stewards of our precious historical resources.
I acknowledge that I have read, understand and will comply with the above guidelines. (Return one signed copy to the City.)
Ann Marie Rees- Site Leader HASA Inc
Print Name & Title Company Name
URees 12/18/2024
Signature Date
B-26
EXHIBIT "B"
COMPENSATION FOR SERVICES
[Beneath this sheet.]
COPMPENSATION TABLE - AGREEMENT COST ITEMIZATION
LINE # SERVICE CATEGORY DESCRIPTION YEAR1 YEAR 2 YEAR 3 YEAR 4 Annual Preventative Maintenance
1 Heater Service $ 2,500.00 $ 2,750.00 $ 2,900.00 $ 3,045.00 2 Filter Service $ 1,800.00 $ 1,980.00 $ 2,100.00 $ 2,205.00 3 Chemical Control Service $ 1,300.00 $ 1,430.00 $ 1,500.00 1,575.00
6.50000 S
4 Subtotal - Preventative Maintenance Labor Costs (Lines 1-3) $ 5,600.00 6,160.00 $ 6,825.00 Seasonal Cost for Monthly Pool Maint.
5 May- August (3 visits/week) 12,400.00 13,200.00 $ 13,860.00 $ 14,560.00 6 September - April (1 visit/week) 9,600.00 10,560.00 $ 11,088.00 $ 11,640.00 tA tA tA tA
7 Subtotal Seasonal Costs (Lines 5&6) $ 22,000.00 23,760.00 $ 24,948.00 $ 26,200.00 8 Subtotal - Annual and Seasonal Maintenance (Lines 4 & 7) $ 27,600.00 29,920.00 $ 31,448.00 $ 33,025.00 Chemical Supplies
*9 Chemical Supplies - Bulk Chlorine $ 12,285.00 $ 12,870.00 $ 13,500.00 $ 14,175.00 *10 Chemical Supplies - Bulk Acid $ 2,601.00 $ 2,727.00 $ 2,862.00 $ 3,006.00 11 Sub total Annual Chemical Supplies (Lines 9&10) $ 14,886.00 $ 15,597.00 $ 16,362.00 $ 17,181.00 12 ANNUAL TOTAL(S): $ 42,486.00 $ 45,517.00 $ 47,810.00 $ 50,206.00
FOUR YEAR AGGREGATE CONTRACT TOTALS
ANNUAL PREVENTATIVE MAINTENANCE (4-YEAR) $ 25,085.00
SEASONAL MONTHLY COST POOL MAINTENANCE $ 96,908.00
CHEMICALS $ 64,026.00
FOUR- YEAR AGREEMENT TOTAL: $ 186,019.00
CONTINGENCY 20% $ 37,203.80
TOTAL W/CONTINGENCY $ 223,222.80
TECHNICIAN HOURLY RATES
CATEGORY BILLABLE RATES PER HOUR
YEAR1 YEAR 2 YEAR 3 YEAR4
** Regular Services Hours $ 235.00 $ 240.00 $ 245.00 $ 250.00 ** Emergency Call-out $ 250.00 $ : 255.00 $ 260.00 $ 265.00 ** Holiday and After Hours $ 250.00 $ 255.00 $ 260.00 $ 265.00 * Annual amounts are "not to exceed" projections based upon the contractor's bid unit rates (by year) multiplied by the estimated quantities of chemicals to be purchased annually. Cost and payment for this line item will be based on the actual quantity required by City.
** Technician rates are not included in the in the agreement total. These service categories are bid on a rate basis only (by year) and cost for utilization of these services is provided for in the agreement contingency.