Agenda Item
City Council
Item #: 3.4. 5/13/2025 File #: 25-0251
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Steven Scardina, Information Technology Manager
1. SUBJECT
Agreement with GovOS, Inc. for SeamlessDocs forms management services.
2. SUMMARY
The City utilizes forms management software for a variety of workflow initiation and processing purposes. The City first contracted with GovOS forms management software service in June 2017.
This agreement renews the ongoing use of the software for a three-year term.
3. RECOMMENDED ACTION
Approve a three-year agreement with GovOS, Inc. in the amount of $64,036.23 for forms management services; and authorize the Mayor and the City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The expense for this amendment is $20,843.33 and will be funded through Information Systems (780).
780.1601.53915.00000 Annual Software License and Maintenance
5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology
6. DISCUSSION AND BACKGROUND
SeamlessDocs forms management has been in use by the City for seven years. It is a hosted solution. This software has allowed many former paper forms to be automated and fully electronic. In addition, the forms management solution facilitates stages of workflow approval and accommodates electronic signatures. The forms workflow solution serves both internal City staff as well as the public.
Staff are satisfied with the service, have integrated the service into many processes, and recommend its continued use.
7. ATTACHMENTS
· Agreement with GovOS, Inc.
City of Orange Printed on 5/6/2025Page 1 of 1
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