Agenda packet — Orange City Council, August 26, 2025 (part 1 of 3)

Jarad L. Hildenbrand
City Manager
Wayne Winthers
Interim City Attorney
Pamela Coleman
City Clerk

DAN SLATER
Mayor

DENIS BILODEAU
Mayor pro tem, District 4

ARIANNA BARRIOS
Councilmember, District 1

JON DUMITRU
Councilmember, District 2

KATHY TAVOULARIS
Councilmember, District 3

ANA GUTIERREZ
Councilmember, District 5

JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
August 26, 2025
5:00 PM Closed Session
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.

Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www.cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.

Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U-verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.

Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off-agenda items unless authorized by law.

Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
(Continued on page 2)

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1 City Council Agenda August 26, 2025
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www.cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 3:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.

In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.

Please contact the City Clerk’s Office at (714) 744-5500 with any questions.

ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.

REMINDER: Please silence all electronic devices while City Council is in session.

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2 City Council Agenda August 26, 2025
5:00 PM CLOSED SESSION

1. CALL TO ORDER

1.1 ROLL CALL

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.

3. RECESS TO CLOSED SESSION
a. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)1
Titles: City Attorney
b. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
City Negotiators: Jarad Hildenbrand, City Manager; Monica Espinoza, Human Resources Director
Employee Organizations: Orange Management Association, International Brotherhood of Electrical Workers (IBEW) Local 47 (Maintenance and Crafts and Water Division), and Top Management
c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2) (One potential case)

4. CLOSED SESSION REPORT

5. ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session in the Council Chamber.

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3 City Council Agenda August 26, 2025
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER

1.1 INVOCATION
Sister Katherine Gray, Sisters of St. Joseph of Orange

1.2 PLEDGE OF ALLEGIANCE
Councilmember Arianna Barrios

1.3 ROLL CALL

1.4 PRESENTATIONS/ANNOUNCEMENTS
Proclamation honoring K-9 Wyatt for seven and a half years of service to the City of Orange.

Staff Report
Draft Proclamation
Attachments:

Proclamation recognizing September as Hunger Action Month.

Staff Report
Draft Proclamation
Attachments:

Proclamation recognizing Polly’s Pies Banberry Pie as the official pie of the City of Orange.

Staff Report
Draft Proclamation
Attachments:

1.5 REPORT ON CLOSED SESSION ACTIONS

2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off-agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered

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4 City Council Agenda August 26, 2025
immediately following action on the remaining items on the Consent Calendar.

3.1. Waive reading in full of all ordinances on the Agenda.

Approve.

Recommended Action:

Attachments: Staff Report

3.2. Approval of minutes of the City of Orange City Council Regular Meeting held on August 12, 2025.

Approve minutes as presented.

Recommended Action:

Staff Report
August 12, 2025, Regular Meeting minutes
Attachments:

3.3. Agreement with Officer Michael Osborn for the transfer of ownership of police service dog, Wyatt, assigned to the Police Department’s Canine Team.

Approve the agreement with Michael Osborn to transfer ownership of canine Wyatt; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Agreement with Michael Osborn
Attachments:

3.4. Agreement with Bear Electrical Solutions, LLC for on-call signal, lighting, and electrical services.

1. Approve the agreement with Bear Electrical Solutions, LLC in the amount not-to-exceed $750,000 for on-call signal, lighting, and electrical services; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize the City Manager to execute an optional two-year contract extension in the amount not-to-exceed $500,000.

Recommended Action:

Staff Report
Agreement with Bear Electrical Solutions, LLC
Attachments:

3.5. Cooperative Agreement between the City of Anaheim and the City of Orange for the Ball Road-Taft Avenue Corridor Regional Traffic Signal Synchronization Project.

Approve the cooperative agreement with the City of Anaheim in the amount of $61,520 for the implementation of Ball Road-Taft Avenue Corridor Regional Traffic Signal Synchronization Project; and authorize the Mayor and City Clerk to execute on behalf Recommended Action:

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5 City Council Agenda August 26, 2025
of the City.

Staff Report
Attachment 1 Cooperative Agreement with the City of Anaheim Attachment 2 Cooperative Agreement Exhibit A: Project Application Attachment 3 Map of Ball Road-Taft Avenue RTSSP Corridor Attachments:

3.6. Approval of plans and specifications for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project; authorization to advertise for bids; and finding of California Environmental Quality Act (CEQA) exemption.

1. Approve the plans and specifications and authorize advertising for Bid No. 25-

26.01; Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project (SP-4307).

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

Recommended Action:

Staff Report
Location Map
Attachments:

3.7. Award of Contract to Peterson-Chase General Engineering Construction Inc. for Bridge Preventive Maintenance/Repair; Bid No. 24-25.23 (SP-3880).

1. Accept into the City’s revenue budget $1,014,624 in grant funds from Federal Highway Administration Highway Bridge Program to Reimbursable Capital Projects (550):
550-5101-43301-255703 Structural Evaluation of City’s Bridges

2. Authorize the appropriation of $1,014,624 to Reimbursable Capital Projects (550):
550-5101-82001-255703 Structural Evaluation of City’s Bridges

3. Authorize the appropriation of $580,748 from Measure M2 (263) unreserved fund balance to:
263-5101-82001-255703 Structural Evaluations of City’s Bridges

4. Approve the contract with Peterson-Chase General Engineering Construction, Inc. in the amount of $2,831,237, representing an original bid amount of $2,696,416, plus a 5% contingency of $134,821, for Bridge Preventive Maintenance/Repair; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Contract with Peterson-Chase General Engineering Construction, Inc.

Bid Abstract
Attachments:

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6 City Council Agenda August 26, 2025

3.8. Approval of Final Tract Map No. 19253 for the Viewpoint Homes Project located at 901 E. Katella Avenue (formerly known as Intracorp Homes Project).

Approve Final Tract Map No. 19253.

Recommended Action:

Staff Report
Site Map
Final Map of Tract 19253
Attachments:

3.9. Quitclaim of Storm Drain Easement at 2013 North Batavia Street.

Authorize the Mayor to execute a Quitclaim Deed of the storm drain easement to 2015 N. Batavia Street, LLC, a Nevada Limited Liability Company, at 2013 North Batavia Street (APN 374-651-08).

Recommended Action:

Staff Report
Quitclaim Deed
Attachments:

3.10. Memorandum of Understanding between the City of Orange and the Orange Management Association. Resolution No. 11632.

Adopt Resolution No. 11632. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11512 and approving the Memorandum of Understanding between the City of Orange and the Orange Management Association concerning wages, hours, and other conditions of employment effective July 1, 2025, through and including June 30, 2026.

Recommended Action:

Staff Report
Resolution No. 11632
Attachments:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER

4.1. Discussion on implementation of Grant Thornton recommendations.

4.2. Chapman University Liaison Committee.

5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request.

Pursuant to Government Code Section 54954.2(a)(3), no action(s) or discussion(s) shall be undertaken on any item not appearing on the posted agenda.

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6. AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code Section 53232.3(d) on meetings and conferences attended at the City's expense.

7. REPORTS FROM CITY MANAGER

8. PUBLIC HEARINGS

8.1. Public Hearing to consider Introduction and First Reading of an ordinance amending provisions in Title 17 of the Orange Municipal Code relating to the sale and service of alcoholic beverages in conjunction with the operation of a bona fide restaurant, subject to special use regulations; and finding of California Environmental Quality Act (CEQA) exemption. Ordinance No. 13-25.

1. Conduct and close the public hearing.

2. Introduce and conduct First Reading of Ordinance No. 13-25. An Ordinance of the City Council of the City of Orange amending Title 17 (Zoning) of the Orange Municipal Code to allow the sale and service of alcoholic beverages in conjunction with the operation of a bona fide restaurant as a permitted use in certain zoning districts subject to special use regulations.

3. Find the ordinance categorically exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Sections 15061(b)(3).

Recommended Action:

Staff Report
Attachment 1 - Ordinance No. 13-25 (Clean)
Attachment 2 - Ordinance No. 13-25 (Redlined)
Attachment 3 - Planning Commission Staff Report, June 2, 2025 Attachment 4 - Planning Commission Staff Report, July 7, 2025 Attachment 5 - Planning Commmission Minutes, June 2, 2025 Attachment 6 - Planning Commission Minutes, July 7, 2025 Attachments:

9. ADMINISTRATIVE REPORTS

9.1. Establishment of Permit Parking Area “AD” to be compromised of the east side of S. Swidler Place from E. Chapman Avenue to E. Almond Avenue and E.

Almond Avenue from S. Swidler Place to S. Olympia Way. Resolution No. 11630.

Adopt Resolution 11630. A Resolution of the City Council of the City of Orange adopting a revised master resolution of designated permit parking areas and established permit parking opportunity areas within the City of Orange.

Recommended Action:

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8 City Council Agenda August 26, 2025
Staff Report
Attachment 1 Resolution No. 11630
Attachment 2 Swidler Place and Almond Avenue Activation Map Attachment 3 City Traffic Commission Staff Report June 11, 2025 Attachment 4 City Traffic Commission Minutes June 11, 2025 Attachment 5 Notification Letter Swidler Place & Almond Avenue Attachments:

9.2. Fiscal Years 2025-2030 Citywide Strategic Plan Quarterly Update.

Receive and file an update on the Fiscal Years 2025-2030 Citywide Strategic Plan.

Recommended Action:

Staff Report
Fiscal Years 2025-2030 Citywide Strategic Plan - August 26, 2025, Update
Attachments:

10. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, September 9, 2025, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.

I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.

Date posted: August 21, 2025

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9 Agenda Item
City Council
Item #: 8/26/2025 File #: 25-0423
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Proclamation honoring K-9 Wyatt for seven and a half years of service to the City of Orange.

2. SUMMARY
Recognize the retirement of canine Wyatt, whose years of faithful service have made a lasting impact on our organization and the community. This proclamation honors canine Wyatt’s dedication, courage, and the vital role he played as both a protector and a trusted companion.

A draft proclamation is attached to the staff report. The final proclamation will be presented to Officer Osborn and K-9 Wyatt during the meeting.

3. ATTACHMENT
· Draft Proclamation
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Agenda Item
City Council
Item #: 8/26/2025 File #: 25-0423
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Proclamation honoring K-9 Wyatt for seven and a half years of service to the City of Orange.

A draft proclamation is attached to the staff report. The final proclamation will be presented to Officer Osborn and K-9 Wyatt during the meeting.

3. ATTACHMENT
· Draft Proclamation
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Proclamation
Honoring
Officer Michael Osborn and K-9 Wyatt
WHEREAS, K-9 Wyatt is a Slovakian German Shepard who entered into service with the Orange Police Department in January of 2018 and was assigned to Officer Michael Osborn. Wyatt has served as a multi-purpose dog trained for patrol service, tracking, and narcotics detection; and WHEREAS, over the past seven and a half years, Wyatt has been instrumental in the assistance and apprehension of numerous criminal suspects, sniffing out large quantities of illegal drugs leading to the seizure of large amounts of cash related to the sales of drugs; and WHEREAS, Wyatt participated in over 500 deployments, including searches at crime scenes, high-risk vehicle stops, alarm activations, and drug searches which have resulted in the seizure of over 100 pounds of narcotics and $3,000,000 in cash; and WHEREAS, Wyatt represented the City of Orange as a community liaison officer, participating in over 300 public demonstrations for schools, churches, and other civic organizations; and
WHEREAS, Wyatt provided an extra measure of safety for the Orange Police Officers by entering crime locations and searching them quickly, efficiently and safely; and WHEREAS, this valued and productive K-9 officer has reached an age which has precluded him from continuing service with the Orange Police Department. Wyatt is retiring to live with the family of his handler and friend, Officer Michael Osborn.

NOW, THEREFORE, I, Dan Slater, Mayor of the City of Orange, on behalf of the City and entire City Council, do hereby express my sincere appreciation to Wyatt, a true hero, for his seven and a half years of loyal and dedicated service to the City of Orange and wish him a richly deserved retirement of belly rubs and back scratches! DATED this 26th day of August 2025.
_____________________________________
Daniel R. Slater, Mayor
12 Agenda Item
City Council
Item #: 8/26/2025 File #: 25-0486

1. SUBJECT
Proclamation recognizing September as Hunger Action Month.

2. SUMMARY
Recognize September 2025 as Hunger Action Month as part of a national effort to raise awareness around food insecurity and mobilize community action.

A draft proclamation is attached to the staff report. The final proclamation will be presented to Second Harvest Food Bank during the meeting.

3. ATTACHMENT
· Draft Proclamation
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Agenda Item
City Council
Item #: 8/26/2025 File #: 25-0486

1. SUBJECT
Proclamation recognizing September as Hunger Action Month.

2. SUMMARY
Recognize September 2025 as Hunger Action Month as part of a national effort to raise awareness around food insecurity and mobilize community action.

A draft proclamation is attached to the staff report. The final proclamation will be presented to Second Harvest Food Bank during the meeting.

3. ATTACHMENT
· Draft Proclamation
City of Orange Page 1 of 1 Printed on 8/21/2025
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Proclamation
Recognizing
September 2025 as Hunger Action Month
WHEREAS, hunger and poverty are issues of vital concern in California, where one in five individuals face food insecurity daily and do not know where their next meal will come from; and WHEREAS, everyone needs nutritious food to thrive, and people are working hard to provide for themselves and their families—yet over 359,000 individuals, including over 86,000 children, here in Orange County are food insecure; and
WHEREAS, the City of Orange is committed to taking steps to combat hunger in every part of our community and to provide additional resources that those in our community need; and WHEREAS, the City of Orange is committed to working with the Orange County Hunger Alliance in educating people about the role and importance of food banks and food care in addressing hunger and raising awareness of the need to devote more resources and attention to hunger issues; and WHEREAS, in the first half of 2025, Orange County Food Bank and Second Harvest Food Bank collectively recorded an average of 810,996 individual food distribution visits per month from our community members facing food insecurity; and
WHEREAS, in the first half of 2025, Orange County Food Bank and Second Harvest Food Bank have collectively distributed 36,709,298 pounds of food through its partner network of food pantries, soup kitchens, shelters, senior centers, schools, colleges, universities, houses of worship, and other community organizations; and
WHEREAS, Abound Food Care helps to facilitate the recovery of more than 25 million pounds of excess edible food in Orange County each year, reducing food waste and diverting that food to those who need it; and WHEREAS, the month of September has been designated as “Hunger Action Month” in order to bring attention to food insecurity in our communities and to enlist the public in the movement to end hunger by taking action – including volunteering, donating, and advocating – to ensure every community, and everybody in it, has the food they need to thrive; and
WHEREAS, food banks and other organizations across the country, including the members of the Orange County Hunger Alliance, will host events throughout the month of September to bring awareness and help end food insecurity in our local community.

NOW, THEREFORE, I, Daniel R. Slater, Mayor of the City of Orange, on behalf of the entire City Council, do hereby recognize September 2025 as HUNGER ACTION MONTH in the City of Orange, and I call this observance to the attention of our residents.

DATED this 26th day of August 2025.
_____________________________________
Daiel R. Slater, Mayor
15 Agenda Item
City Council
Item #: 8/26/2025 File #: 25-0500

1. SUBJECT
Proclamation recognizing Polly’s Pies Banberry Pie as the official pie of the City of Orange.

2. SUMMARY
Recognize and celebrate the 50th Anniversary of the Banberry Pie.

A draft proclamation is attached to the staff report. The final proclamation will be presented to Polly’s Pies during the meeting.

3. ATTACHMENT
· Draft Proclamation
City of Orange Page 1 of 1 Printed on 8/21/2025
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Agenda Item
City Council
Item #: 8/26/2025 File #: 25-0500

1. SUBJECT
Proclamation recognizing Polly’s Pies Banberry Pie as the official pie of the City of Orange.

2. SUMMARY
Recognize and celebrate the 50th Anniversary of the Banberry Pie.

A draft proclamation is attached to the staff report. The final proclamation will be presented to Polly’s Pies during the meeting.

3. ATTACHMENT
· Draft Proclamation
City of Orange Page 1 of 1 Printed on 8/21/2025
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Proclamation
Honoring
Polly’s Pies
WHEREAS, for almost 55 years, Polly’s Pies has been a beloved cornerstone of the City of Orange, and we are proud to celebrate the 50th anniversary of its most famous creation, the Banberry Pie, a delicious dessert that was born right here in our City; and WHEREAS, since its creation in 1975, the Banberry Pie has become more than just a dessert; it has grown into a legend, with its delightful banana cream filling, fresh strawberries, and signature ring of real whipped cream, making it Polly's Pies' top-selling pie and a cherished local favorite; and
WHEREAS, the Orange location of Polly’s Pies opened on Nov. 8, 1971, on N. Tustin Ave, and stands as a true institution in the City, a place where families have gathered and memories have been made for decades; and
WHEREAS, founded by Eddie and Don Sheldrake in our neighboring city of Fullerton in 1968, Polly’s Pies remains a testament to the power of a family-owned business, expanding to 13 locations while staying true to its roots and its commitment to quality breakfast, lunch, and dinner; and
WHEREAS, each day, Polly’s Pies continues its tradition of excellence by roasting its own coffee beans and baking its own breads, cookies, muffins, pastries, and pies from scratch, and has become a cherished annual tradition for countless families by serving thousands of holiday meals every year; and
WHEREAS, Polly’s Pies demonstrates its commitment to the community by generously donating pies to local service members, veterans, and first responders, and by teaming up with a non-profit organization to bring new green space to a local school; and WHEREAS, Polly’s Pies holds a special place in the hearts of generations of residents who have found comfort, good food, and great company in its warm, family-friendly atmosphere, and we are honored that it will forever call the City of Orange “home.” NOW, THEREFORE, I, Daniel R. Slater, Mayor of the City of Orange do hereby recognize Polly’s Pies’ Banberry Pie as the official pie of the City of Orange, and I call this observance to the attention of our residents.

DATED this 26th Day of August, 2025.
18 Agenda Item
City Council
Item #: 3.1. 8/26/2025 File #: 25-0473
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

State law requires that all ordinances be read in full either at the time of the introduction or at the time of passage, unless a motion waiving further reading is adopted by a majority of the City Council (Gov.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.1. 8/26/2025 File #: 25-0473
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.2. 8/26/2025 File #: 25-0496
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on August 12, 2025.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· August 12, 2025, Regular Meeting minutes
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Agenda Item
City Council
Item #: 3.2. 8/26/2025 File #: 25-0496
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Approval of minutes of the City of Orange City Council Regular Meeting held on August 12, 2025.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· August 12, 2025, Regular Meeting minutes
City of Orange Page 1 of 1 Printed on 8/21/2025
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City of Orange
City Council
August 12, 2025

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Tuesday, August 12, 2025, at 5:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.

Pursuant to Government Code Section 54953(b), Councilmember Gyllenhammer participated in this meeting via teleconference from Out N About Treehouses, The Lodge, 300 Page Creek Road, Cave Junction OR 97523. A copy of the agenda was posted at this location. 5:00 PM CLOSED SESSION

1. CALL TO ORDER
Mayor Slater called Closed Session to order at 5:00 p.m.

1.1 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None
Councilmember Gyllenhammer participated via teleconference.

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

3. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 5:01 p.m. with all Members present to discuss the following:
a. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)1
Title: City Attorney
b. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
City Negotiators: Jarad Hildenbrand, City Manager; Tom Kisela, Interim City Manager; Monica Espinoza, Human Resources
Employee Organizations: Orange Management Association, International Brotherhood of Electrical Workers (IBEW) Local 47 (Maintenance and Crafts and Water Division), and Top Management

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Draft
23 City Council Minutes - Draft August 12, 2025
c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9. (One potential case)
RECESS TO REGULAR MEETING: At 6:02 p.m., the City Council recessed from Closed Session to a Regular Meeting in the Council Chamber.

The Council reconvened in Closed Session at 10:10 p.m. with all Members present.

Councilmember Gyllenhammer participated via teleconference.

4. CLOSED SESSION REPORT
None

5. ADJOURNMENT
Closed Session was adjourned at 10:30 p.m.
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:09 p.m.

1.1 INVOCATION
Given by Rev. Father Neil Edlin from St. Mary Magdalene Church.

1.2 PLEDGE OF ALLEGIANCE
Led by Mayor Dan Slater.

1.3 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None
Councilmember Gyllenhammer participated via teleconference.

1.4 ANNOUNCEMENTS
Council presented Interim City Manager Tom Kisela with a City street sign and thanked him for his three years of service as City Manager.

1.5 REPORT ON CLOSED SESSION ACTIONS
Interim City Attorney Winthers reported that Council will reconvene in Closed Session after the Regular Session.

2. PUBLIC COMMENTS
Public Speakers:

Greg Arrowsmith spoke about the impacts of bankruptcy on a city.

Cynthia Gonzalez spoke about recent federal immigration raids.

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Reggie Mundekis described reimagined grocery stores and markets in other communities and looks forward to those types of stores coming to Orange.

Miguel Telles expressed concerns with increased traffic and safety on Meats and Santiago.

Heather Flessing expressed concerns with increased traffic and safety on Meats and Santiago.

Alice Lee spoke about recent federal immigration raids by masked agents.

Doug Hamilton spoke about the blighted condition of the Village at Orange.

Craig Attanasio spoke about recent federal immigration raids by masked agents.

Written Public Comment
Janice Brownfield submitted an email encouraging the City to generate income from solar energy initiatives and power purchase agreements.

3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Confirmation of accounts payable warrant registers dated July 15, 17, 24, 29, and 31, 2025 and payroll check warrants date July 3 and 18, 2025.

ACTION: Ratified the accompanying registers.

3.3. Approval of minutes of the City of Orange City Council Special Meeting held on July 19, 2025; and Regular Meeting held on July 22, 2025.

ACTION: Approved minutes as presented.

3.4. Agreement with Siemens Industry, Inc., as a single source vendor, for video surveillance cameras, hardware, and licensing for the new Police Department Property storage facility.

ACTION: Approved the agreement with Siemens Industry, Inc. in the amount of $46,458 for a video surveillance system; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.5. Agreement with The Orange Chamber of Commerce Foundation to produce the annual Orange May Parade.

ACTION: Approved the agreement with The Orange Chamber of Commerce Foundation to produce the annual Orange May Parade; and authorized the Mayor and City Clerk to execute on behalf of the City.

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3.6. Agreement with Robertson Industries, Inc. for maintenance and repair of rubberized play surface material for tot lots in five City parks.

Item 3.6 was removed from the Consent Calendar for separate consideration by Councilmember Gutierrez.

Staff answered Council's questions about using alternative funds to cover the cost of this agreement.

ACTION: A motion was made by Councilmember Gutierrez, seconded by Mayor pro tem Bilodeau, to approve the agreement with Robertson Industries, Inc. in the amount not to exceed $56,522.40 for maintenance and repair of rubberized play surface material to maintain safe fall zones in five City park tot lots; and authorize the Mayor and City Clerk to execute on behalf of the City. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

3.7. Agreement with CentralSquare Technologies, LLC for maintenance of the Police Department’s Computer Aided Dispatch and Records Management System.

ACTION: Approved the agreement with CentralSquare Technologies, LLC in the amount of $56,332.37 for maintenance of the Police Department’s computer aided dispatch and records management system; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.8. First Amendment to Attorney Services Agreement with Bordin Semmer, LLP to provide legal services relating to litigation defense in the matter of Brandon Jacob Hull v. City of Orange, et al.

ACTION: Approved a First Amendment to Attorney Services Agreement with Bordin Semmer, LLP in the amount of $30,000; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.9. Cooperative agreement with the City of Santa Ana for the Main Street Slurry Seal and Resurfacing Project.

ACTION: Approved the cooperative agreement with the City of Santa Ana in the amount of $104,670, representing the City of Orange’s share of the estimated construction costs plus a 15% contingency, for the Main Street Slurry Seal and Resurfacing Project; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.10. Award of Sourcewell Contract to Horizons Construction Company International, Inc. for improvements at Main, Taft, and El Modena Library branches; and finding of California Environmental Quality Act exemption.

ACTION: 1) Approved the contract with Horizons Construction Company International, Inc. in the amount of $707,433 and a 10% contingency of $70,744, for a total not to exceed $778,177 for construction and facility improvements at the Main, Taft, and El Modena Library branches; and authorized the Mayor and City Clerk to execute on behalf of the City.

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2) Found that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1 - Existing Facilities).
3) Authorized the appropriation of $489,884.27 from the Developer Impact Fees - Library Fund (580) unreserved fund balance to:
580-2101-84101-262113-20 $92,581.84
580-2101-84101-262108-20 $168,274.42
580-2101-84101-262107-20 $229,028.01
4) Authorized the following budget transfer in the Capital Projects Fund (500):

From: 500-2101-84101-252107-20- Main Library Facility Improvements $24,213.55 To: 500-2101-84101-252109-20- HVAC Replacement - Library $24,213.55 5) Authorized the following budget transfer in the General Fund (100):

From: 100-2101-53101-252103-20-PatronDonations $7,500
To: 100-2101-53101-252107-20- Main Library Facility Improvements $7,500

3.11. Award of Contract to Tess Electric Inc. for electrical on-call services.

ACTION: Approved the contract with Tess Electric Inc. in the amount of $210,000 for electrical on-call services; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.12. Notice of Completion and Acceptance for Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation Project; Bid No. 24-25.14 (SP-4293).

ACTION: 1) Accepted the Community Development Block Grant Fiscal Year 2024-2025 Pixley Street Neighborhood Street Rehabilitation Project as complete. 2) Authorized the City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

3.13. Notice of Completion and Acceptance for Annual Sewer Line Replacement / Maintenance Fiscal Year 2024-2025; Bid No. 24-25.04 (S-252).

ACTION: 1) Accepted the Annual Sewer Line Replacement / Maintenance Fiscal Year 2024-2025 project as complete.
2) Authorized City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

3.14. Annual review and approval of the Statement of Investment Policy for Fiscal Year 2025-26.

ACTION: Adopted the Fiscal Year 2025-26 City of Orange Investment Policy.

3.15. Side Letter Agreement between the City of Orange and the Orange City Firefighters, Inc. Local 2384 of the International Association of Fire Fighters, AFL-CIO. Resolution No. 11627.

ACTION: 1) Adopted Resolution No. 11627. A Resolution of the City Council of the City of Orange establishing a side letter agreement between the City of Orange and the Orange City Firefighters, Inc. Local 2384 of the International Association of Fire Fighters, AFL-CIO, effective July 1, 2020, through and including June 30, 2026. 2) Authorized staff to implement terms and incorporate the Side Letter Agreement into a future Memorandum of Understanding.

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3.16. Adoption of Financial Management Policies. Resolution No. 11628.

ACTION: Adopted Resolution No. 11628. A Resolution of the City Council of the City of Orange approving and adopting Financial Management Policies.

3.17. Memorandum of Understanding between the City of Orange and the Orange Municipal Employees’ Association. Resolution No. 11629.

ACTION: Adopted Resolution No. 11629. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11511 and approving the Memorandum of Understanding between the City of Orange and the Orange Municipal Employees’ Association, concerning wages, hours, and other conditions of employment effective July 1, 2025, through and including June 30, 2026.

Approval of the Consent Calendar
Item 3.6 was removed from the Consent Calendar and heard separately. All other items were approved as recommended.

A motion was made by Councilmember Tavoularis, seconded by Mayor pro tem Bilodeau, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER

4.1. Discussion on how best to implement Grant Thornton recommendations Council discussed several ideas surrounding the report presented by Grant Thornton including forming a liaison committee to work with Chapman University, holding an economic development study session, compiling a list of vacant properties, and addressing rezoning issues. Council would like to give the new City Manager time to assess the City's current status before proceeding.

Public Speaker:

Reggie Mundekis supports implementing Grant Thornton recommendations to avoid bankruptcy.

4.2. Discussion on revising the Design Review Committee ordinance Mayor Slater discussed the need to revise the Design Review Committee (DRC) ordinance to make the City more business-friendly. A preservation ordinance that would include a Heritage Commission is forthcoming; however, in the meantime, the Mayor is proposing revisions to the current ordinance that would reduce the scope of the Design Review Committee.

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Staff indicated they could make revisions to the current ordinance that would allow for administrative design review of all new developments, signs, and demolition except for properties located in a historic district, properties on the City's historic inventory, and properties that are over 50 years old that staff determines to be historic. Once approved by the Planning Commission, the proposed ordinance will be presented to Council.

Public Speakers:

Maryanne Skorpanich, Orange Legacy Alliance (OLA), remarked on the group's progress in crafting a Historic and Cultural Resource Preservation Ordinance.

Robert Boice, Old Towne Preservation Association (OTPA) spoke in support of a preservation ordinance and encouraged the City to become a Certified Local Government.

Adrienne Gladson stated current DRC members should be asked to provide input.

A motion was made by Councilmember Barrios, seconded by Councilmember Gutierrez, to direct staff to draft a moratorium ordinance that removes non-historic and non-contributing structures from Design Review Committee's purview. In addition, the draft ordinance should be provided to OLA and OTPA for review.

A substitute motion was made by Mayor Slater, seconded by Councilmember Dumitru, to direct staff to draft a new ordinance as outlined by Community Development staff revising the scope of the Design Review Committee. The motion carried by the following vote:

Ayes: Bilodeau, Dumitru, Tavoularis, Gyllenhammer, and Slater Noes: Barrios, and Gutierrez

Absent: None

5. REPORTS FROM COUNCILMEMBERS

5.1. Highlight Local Business (Gutierrez)
Councilmember Gutierrez highlighted the following local business: Fratellino's Italian Kitchen.

5.2. Other Councilmember Reports
Councilmember Tavoularis requested a Proclamation for Polly's Pies recognizing the Banberry Pie as the official pie of Orange. The Banberry PIe was created in 1975 at the Orange Polly's Pies location.

Councilmember Dumitru requested staff to work with OCTA to look at the correlation between transit hubs and homelessness.

Councilmember Barrios reported she was invited by Supervisor Sarmiente to attend the OC Board of Supervisors meeting honoring Chicano Heritage Month. She also reported that Santa Ana Mayor Valerie Amezcua is encouraging city leaders to sign a joint commitment to protect communities from unlawful federal immigration enforcement.

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6. AB 1234 REPORTS
None

7. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS

7.1. Appointment to the Orange Public Library Board of Trustees.

A motion was made by Councilmember Barrios, seconded by Councilmember Gutierrez, to confirm Mayor Slater's recommendation to appoint Sharon Zimmerman to the Orange Public Library Board of Trustees for a three-year term ending on June 30, 2028. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

8. REPORTS FROM CITY MANAGER
None
RECESS: The City Council recessed at 8:09 p.m. and reconvened at 8:24 p.m. with all Members present. Councilmember Gyllenhammer participated via teleconference.

9. ADMINISTRATIVE REPORTS

9.1. Amended and Restated Agreement with Orange International Street Fair, Inc. to produce both Treats in the Streets and the annual Tree Lighting Ceremony.

Councilmember Barrios recused herself from Item 9.1 due to a potential conflict with her spouse sitting on the OISF Board; she also serves as the co-captain for the Treats in the Streets event. She left the dais at 8:24 p.m.

Sr. Assistant to the City Manager Jack Morgan provided the staff report.

Public Speakers:

Adam Feliz, OISF Board president, answered Council's questions about event logistics and fundraising efforts.

James Kushon spoke in support of the Tree Lighting Ceremony program remaining under the control of Master Chorale.

During discussion, Council discussed the term of the agreement, including an OISF point of contact for Old Towne businesses to call in case of any issues, OISF and Master Chorale maintaining the traditional portions of the event, vendor sales ending at 5 p.m., and a debrief with OISF after the events.

A motion was made by Councilmember Dumitru, seconded by Mayor Slater, to approve the amended and restated agreement with Orange International Street Fair, Inc. to produce the annual Treats in the Streets event and the annual Tree Lighting Ceremony for a two-year term and additional items as discussed; and authorize the Mayor and City Clerk to execute on behalf of the City.

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Mayor Slater requested to amend the motion to allow the sale of alcohol at the discretion of OISF with restrictions. Councilmember Dumitru agreed.

An amended motion was made by Councilmember Dumitru, seconded by Mayor Slater, to: 1) approve the amended and restated agreement with Orange International Street Fair, Inc. (OISF) to produce the annual Treats in the Streets event and the annual Tree Lighting Ceremony with the following added conditions: agreement is for a two-year term, OISF will include a point of contact for Old Towne businesses to call in case of any issues, OISF and Master Chorale maintain the traditional portions of the event, vendor sales end at 5 p.m., conduct a debrief with OISF, and, at the discretion of OISF, allow the sale of alcohol; and 2) authorize the Mayor and City Clerk to execute on behalf of the City. The motion carried by the following vote:

Ayes: Bilodeau, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None
Recuse: Barrios
Councilmember Barrios returned to the dais at 8:49 p.m.

9.2. Memorandum of Agreement between the City of Orange and the Mabury Ranch Homeowner’s Association for tree maintenance. (Continued from May 13, 2025) Entered into the record: Most recent version of the agreement between the City of Orange and the Mabury Ranch Homeowner's Association for tree maintenance. An older version of the agreement was inadvertently included with the initial release of the agenda packet.

Public Speaker:

Nathan Swanek spoke in support of approval.

Written Public Comments
The following submitted eComments in opposition: Adrienne Gladson and Leslie Manderscheid.

Tinnelly Law Group, attorney for Mabury Ranch HOA, submitted a letter in support of approval.

During deliberation, Council discussed liability and the cost of removing and maintaining existing trees.

A motion was made by Mayor Slater, seconded by Councilmember Gyllenhammer, to approve the Memorandum of Agreement with Mabury Ranch Homeowner's Association for tree maintenance at an initial cost of $99,000, and an ongoing tree maintenance cost of $5,000 annually. The motion failed by the following vote:

Ayes: Barrios, Gyllenhammer, and Slater
Noes: Bilodeau, Dumitru, Gutierrez, and Tavoularis

Absent: None

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9.3. Establishment of Permit Parking Area “AC” to be comprised of both sides of E.

Via Lardo Avenue from S. Hewes Street to easterly terminus. Resolution No. 11626.

Councilmember Gutierrez recused herself from Item 9.3 due to a potential conflict with nearby property and left the dais at 9:09 p.m.

Public Speaker:

Velinda Lynem spoke in support.

Council discussed impacts to surrounding neighborhoods.

A motion was made by Councilmember Dumitru, seconded by Councilmember Tavoularis, to adopt Resolution 11626 approving permit parking on Via Lardo Avenue.

A Resolution of the City Council of the City of Orange adopting a revised master resolution of designated permit parking areas and established permit parking opportunity areas within the City of Orange. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None
Recuse: Gutierrez
Councilmember Gutierrez returned to the dais at 9:14 p.m. Mayor pro tem Bilodeau left the dais at 9:14 p.m. and returned at 9:18 p.m.

9.4. Presentation of Orange Yards vision for development in the West Katella gateway area.

Economic Development Manager Aaron Schulze and Diego Velasco, City Thinkers, provided the staff report utilizing a PowerPoint presentation and answered Council's questions regarding the project name, icon, and zoning.

Public Speakers:

Cindy Wimbish spoke in support of the vision and concept.

Brandy Romero spoke in support of the concept; however, disliked the name "Orange Yards."
With Council concurrence, staff was directed to evaluate an enterprise zone near the Taft corridor.

Written Public Comments
OC for People-Oriented Places submitted a letter urging the City to prioritize multimodal improvements to the area.

Matt Parlow, Chapman University President-Elect, submitted an eComment in support.

The presentation was received and filed.

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9.5. Investment Portfolio Update for April, May, and June of 2025.

City Treasurer Smith provided the staff report and updated Council on fixed rate annuities. Currently, the State does not allow this type of investment. He informed Council he is drafting a bill to allow cities to invest in fixed rate annuities.

Written Public Comment
Jordan Prell, Investment Advisory Committee Member, submitted an eComment informing Council the Investment Advisory Committee reviewed the reports at their July 23, 2025, Regular meeting.

The Investment Portfolio report was received and filed.

Council recessed at 10:05 p.m. and reconvened in Closed Session at 10:10 p.m. with all Members present.

Council reconvened in Open Session at 10:30 p.m. with nothing to report.

10. ADJOURNMENT
There being no further business, the meeting was adjourned at 10:30 p.m.

The next Regular City Council meeting will be held on Tuesday, August 26, 2025, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ _________________________
PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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33 Agenda Item
City Council
Item #: 3.3. 8/26/2025 File #: 25-0321
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Agreement with Officer Michael Osborn for the transfer of ownership of police service dog, Wyatt, assigned to the Police Department’s Canine Team.

2. SUMMARY
Transfer of ownership of police canine Wyatt to canine handler Officer Michael Osborn. Canine Wyatt’s last day of service was on July 12, 2025.

3. RECOMMENDED ACTION
Approve the agreement with Michael Osborn to transfer ownership of canine Wyatt; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services

6. DISCUSSION AND BACKGROUND
Canine Wyatt has served with the Orange Police Department since 2018. Over the past seven years, canine Wyatt has participated in numerous operations, including narcotics detection, patrol support, suspect apprehension, and public demonstrations.

The canine has been handled exclusively by Officer Michael Osborn, who has built a strong bond with canine Wyatt through daily care, training, and deployment. Canine Wyatt has reached the end of his career due to age and is being formally retired from duty.

It is customary and in the best interest of canine Wyatt and the department to allow the long-time handler to assume ownership upon retirement. The continued companionship provides the dog with stability and comfort while allowing the handler to ensure its proper care in retirement. The transfer will be at no cost to the City, with Officer Michael Osborn assuming full responsibility for future veterinary care and daily needs. The dog will be removed from all departmental liability and will no longer be used in any official law enforcement capacity.

The transfer of ownership agreement with Officer Michael Osborn requires him to indemnify and defend the city for any injuries or property damage arising out of the conduct of Wyatt. Should Officer Osborn not be able to provide reasonable care for Wyatt, he agrees to have Wyatt humanely City of Orange Page 1 of 2 Printed on 8/21/2025 powered by Legistar™ 34
Item #: 3.3. 8/26/2025 File #: 25-0321
Osborn not be able to provide reasonable care for Wyatt, he agrees to have Wyatt humanely euthanized.

The Police Department supports the transfer of ownership of canine Wyatt to handler Officer Michael Osborn, recognizing their dedicated service and the importance of continuity and compassion in the dog’s retirement.

7. ATTACHMENTS
· Agreement with Michael Osborn
City of Orange Page 2 of 2 Printed on 8/21/2025
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Agenda Item
City Council
Item #: 3.3. 8/26/2025 File #: 25-0321
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Agreement with Officer Michael Osborn for the transfer of ownership of police service dog, Wyatt, assigned to the Police Department’s Canine Team.

2. SUMMARY
Transfer of ownership of police canine Wyatt to canine handler Officer Michael Osborn. Canine Wyatt’s last day of service was on July 12, 2025.

3. RECOMMENDED ACTION
Approve the agreement with Michael Osborn to transfer ownership of canine Wyatt; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services

The transfer of ownership agreement with Officer Michael Osborn requires him to indemnify and defend the city for any injuries or property damage arising out of the conduct of Wyatt. Should Officer Osborn not be able to provide reasonable care for Wyatt, he agrees to have Wyatt humanely City of Orange Page 1 of 2 Printed on 8/21/2025 powered by Legistar™ 36
Item #: 3.3. 8/26/2025 File #: 25-0321
Osborn not be able to provide reasonable care for Wyatt, he agrees to have Wyatt humanely euthanized.

7. ATTACHMENTS
· Agreement with Michael Osborn
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A G R E E M E N T
This Agreement is made and entered into this _____ day of ____________________, 2025 between the City of Orange, a municipal corporation, hereinafter referred to as “City”, and Michael Osborn, an individual, hereinafter referred to as “Officer Osborn.” WITNESSETH:

WHEREAS, City owns a German Shepard Dog, commonly known as “Wyatt” (Wyatt), which has served the City for seven years as a member of the Orange Police Department K9 Team; and
WHEREAS, Wyatt has been trained to aid in the apprehension of criminal suspects and could be dangerous to others if not placed in the care of a trainer. For the safety of Wyatt and the public it is preferable that he remains in the hands of the person and family that have been providing his care and training; and
WHEREAS, Officer Osborn is a trained Canine Officer employed by the City of Orange Police Department, and is an experienced dog handler; and WHEREAS, Officer Osborn is specifically familiar with Wyatt, inasmuch as the animal has lived with Officer Osborn and his family for seven years when Officer Osborn was the dog’s handler; and
WHEREAS, the City desires to relieve itself of the expense of providing care for the animal, and Officer Osborn desires to acquire ownership and assume complete responsibility for Wyatt.

NOW, THEREFORE, IT IS HEREBY AGREED BETWEEN THE CITY AND OFFICER OSBORN AS FOLLOWS:

1. The City and Officer Osborn agree that Wyatt has been trained to perform certain Police work and that the dog has, in fact, performed such services for the Orange Police Department for seven years.

2. The City and Officer Osborn agree that Wyatt, due to age, has reached the end of his service duty.

3. Officer Osborn agrees to assume full responsibility for the reasonable care, feeding, and medical attention for Wyatt, at his own expense.

4. Officer Osborn agrees to hold harmless and shall defend the City against any and all claims and suits, regardless of the nature, alleging physical injury and/or property damage resulting from the acts of Wyatt, after he acquires ownership.

5. Officer Osborn agrees that if ownership is transferred to him, he shall not transfer his ownership to any other person. If Officer Osborn, for any reason, becomes unwilling or unable to provide reasonable care, feeding, and medical attention, Officer Osborn shall cause Wyatt to be humanely euthanized.
38 6. The City has determined Wyatt to be surplus to the City's needs and without monetary value due to the potential liability exposurc to thc City, and as such, cannot be sold in accordance with City Surplus Property Disposition Laws.

7. The City hereby transfers to Officer Osbom all rights and interest which it has in Wyatt IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first written above.
"OFFICER OSBORN" *CITY"
MICHAEL OSBORN, an individual CITY OF ORANGE, a municipal corporation B By:

Name2&gv1-D%av Daniel R. Slater, Mayor
ATTEST:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

Nathalie Adourian
Senior Assistant City Attomey
2 39
Agenda Item
City Council
Item #: 3.4. 8/26/2025 File #: 25-0325
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreement with Bear Electrical Solutions, LLC for on-call signal, lighting, and electrical services.

2. SUMMARY
Proposals for on-call signal, lighting, and electrical services were received and opened on July 3, 2025. The top-ranked proposer is Bear Electrical Solutions, LLC. The total cost for the initial threeyear term is $750,000.

3. RECOMMENDED ACTION

2. Authorize the City Manager to execute an optional two-year contract extension in the amount not-to-exceed $500,000.

4. FISCAL IMPACT
The expense for this agreement is not-to-exceed $750,000 and will be funded through General Fund (100) and Capital Project (500). Actual costs will be assigned to one of three operating or project accounts:
100-5702-56999 Other Repair/Maintenance Services
500-5704-87101-255072 Minor Traffic Control Devices
500-5704-87101-255012 Streetlight Pole Replacement
This agreement is for three years totaling $750,000. The budget for this agreement will be requested in conjunction with the annual operating budget.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The City’s signal and lighting maintenance program has historically been performed using a small inhouse crew that is supplemented with on-call contractor services. This two-pronged approach provides for a reliable, flexible, and economical maintenance program, as the City is not dependent on contractor services, but has access to specialty resources and equipment that can be costly to City of Orange Page 1 of 3 Printed on 8/21/2025
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Item #: 3.4. 8/26/2025 File #: 25-0325
on contractor services, but has access to specialty resources and equipment that can be costly to independently staff and maintain.

In general, the City crew handles preventive maintenance, minor corrective maintenance, customer service inquiries, signal operations, Traffic Management Center monitoring, requests for utility markings, and “call-outs” to assess and diagnose complaints. At the same time, the signal and lighting contractor provides critical support for more involved corrective maintenance activities, including replacing signal and lighting pole “knock-downs,” replacing traffic signal controllers and cabinets damaged in accidents, and pouring foundations related to the above. In addition, the contractor also provides services related to modifications of traffic signal equipment, installation of new poles for traffic-related equipment such as radar feedback signs, pulling new wire to replace those stolen or damaged, and assisting with complex traffic signal failures or malfunctions.

The City’s current agreement with Yunex, LLC for on-call signal, lighting, and electrical services, was awarded in August 2020 and expires on September 30, 2025. Since there are no extensions left in the original contract with Yunex, LLC, staff initiated a procurement process to solicit prospective firms to continue providing these services.

In addition to publicly advertising on the City’s website, staff issued the request for proposals in June 2025 to known, reputable traffic signal maintenance firms in the area: Yunex, Bear Electrical Solutions, Econolite Systems, Crosstown Electrical, and St. Francis Electric. The City received two proposals from Bear Electrical Solutions and Crosstown Electrical. Each proposal was evaluated by staff for qualifications, experience, submittal quality, understanding and methodology, and cost.

Based on the above criteria, Bear Electrical Solutions, LLC (Bear Electrical) is the top ranked proposer due to depth and proximity of available resources, extensive local municipal experience, and low hourly rates. Staff contacted several neighboring agencies that currently use Bear Electrical for signal and lighting maintenance services and confirmed that Bear Electrical is in good standing and highly recommended.

While Bear Electrical’s rates are higher than the City’s current on-call contract with Yunex, LLC, it is important to note that Yunex’s rates were negotiated in 2020, when costs were significantly lower across all industries. The rates negotiated in the Bear Electrical’s contract are reasonable, given Yunex’s rates were already considerably low at the time of the 2020 contract execution and do not reflect the significant increases in the consumer price index over the recent five years. Further, the proposed contract’s rates are fixed over the three-year term, with no provision for any cost escalation. Lastly, Bear Electrical’s rates on the most frequently utilized services are roughly 12% less than the other proposal.

The three-year contract is for an amount not-to-exceed $750,000. The total contract amount is estimated based on the level of on-call services utilized in recent years and the contractor’s cost proposal. Payment will be made according to the actual cost of services requested by the City. The costs for this contract will be charged to various operating and project accounts, depending on the type of work performed. If mutually agreeable, the contract also contains a provision for a two-year extension, not-to-exceed $500,000, contingent on Bear Electrical’s performance. Funding for the first year of the contract is included in the adopted Fiscal Year 2025-26 Traffic Operations budget.

Funding for subsequent years will be requested through the annual budget adoption process.

7. ATTACHMENT
· Agreement with Bear Electrical Solutions, LLC
City of Orange Page 2 of 3 Printed on 8/21/2025
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Item #: 3.4. 8/26/2025 File #: 25-0325
City of Orange Page 3 of 3 Printed on 8/21/2025
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Agenda Item
City Council
Item #: 3.4. 8/26/2025 File #: 25-0325
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreement with Bear Electrical Solutions, LLC for on-call signal, lighting, and electrical services.

3. RECOMMENDED ACTION

1. Approve the agreement with Bear Electrical Solutions, LLC in the amount not-to-exceed $750,000 for on-call signal, lighting and electrical services; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize the City Manager to execute an optional two-year contract extension in the amount not-to-exceed $500,000.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The City’s signal and lighting maintenance program has historically been performed using a small inhouse crew that is supplemented with on-call contractor services. This two-pronged approach provides for a reliable, flexible, and economical maintenance program, as the City is not dependent on contractor services, but has access to specialty resources and equipment that can be costly to City of Orange Page 1 of 3 Printed on 8/21/2025
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Item #: 3.4. 8/26/2025 File #: 25-0325
on contractor services, but has access to specialty resources and equipment that can be costly to independently staff and maintain.

Funding for subsequent years will be requested through the annual budget adoption process.

7. ATTACHMENT
· Agreement with Bear Electrical Solutions, LLC
City of Orange Page 2 of 3 Printed on 8/21/2025
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Item #: 3.4. 8/26/2025 File #: 25-0325
City of Orange Page 3 of 3 Printed on 8/21/2025
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1 PROFESSIONAL SERVICES AGREEMENT
[On-Call Signal, Lighting and Electrical Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ________________, 2025 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and BEAR ELECTRICAL SOLUTIONS, LLC, a California limited liability company (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity provided such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this Agreement, shall not exceed SEVEN HUNDRED FIFTY THOUSAND DOLLARS and 00/100 ($750,000.00) without the prior written authorization of City. b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

2.1 Term and Extension(s)
a. The Initial Term of this Agreement is three (3) years (the “Initial Term”), commencing the Effective Date and expiring on August 30, 2028 (the “Expiration Date”); 46 2
provided, however, that City has the right to extend the term of this Agreement for the following extensions and upon the following terms:
• First Extension (the “First Extension Term”) commencing September 1, 2028, and terminating August 30, 2030, in an amount not to exceed FIVE HUNDRED THOUSAND DOLLARS and 00/100 ($500,000.00) without the prior written authorization of City; b. The City Manager is hereby authorized on behalf of City to give written notice to Contractor of City’s intention to exercise each Extension (if at all) no later than thirty (30) days prior to the Expiration Date of the then-current term; provided, however, that City’s notice of its intention to extend the term of this Agreement for each Extension shall be expressly conditioned upon and subject to the approval by the City Council, in its sole and absolute discretion, of an amount sufficient to pay the compensation set forth herein for each Extension as part of its annual budget approval process prior to the beginning of each Extension. While the parties acknowledge that City is required to give its notice of intention to extend the term of this Agreement not later than thirty (30) days prior to the Expiration Date of then-current term, it is possible that the City Council’s approval of its annual budget and appropriation of funds for the Extension in question may occur thereafter. Accordingly, if the City Council fails to approve and appropriate funds sufficient to pay the amount of compensation set forth herein for an Extension, this Agreement shall terminate and be of no further force and effect as of the expiration of the then-current term. Notwithstanding anything in this provision to the contrary, in the event City gives Contractor written notice exercising an Extension and City receives notice that appropriation of funds for the Extension in question are not available after Contractor has performed services under the Extension, City agrees that Contractor will be equitably compensated for all services performed under any portion of an Extension through the date of termination of the Agreement.

Except as specifically set forth herein, the terms and conditions of each Extension will be the same as the Initial Agreement.
c. Any Extension, if properly exercised, shall be memorialized in the form of an amendment to this Agreement. The City Manager is hereby authorized to approve and execute amendments to this Agreement reflecting the exercise of each Extension and the amount of compensation (including the amount of funds to be made available for additional work or services) payable to Contractor for each respective Extension.

3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.
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d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this 48 4
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion. Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Liquidated Damages.
a. Contractor acknowledges that timely response to emergency and unscheduled work is essential to protecting public safety and minimizing service disruptions. The Parties agree that actual damages resulting from delay in Contractor’s performance would be extremely difficult and impracticable to determine. Accordingly, the Parties agree that the following liquidated damages shall apply and are not a penalty, but a reasonable estimate of the City’s damages:
b. For each failure to respond to a call for emergency or unscheduled work (“Extra Work”) within the timeframe required under this Agreement:
• If Contractor’s personnel report to the location between one (1) and two (2) hours late, the City may assess One Thousand Dollars ($1,000) per occurrence; • If Contractor’s personnel report to the location between two (2) and four (4) hours late, the City may assess Two Thousand Five Hundred Dollars ($2,500) per occurrence;
• If Contractor’s personnel report to the location more than four (4) hours late, the City may assess Five Thousand Dollars ($5,000) per occurrence. c. For failure to complete permanent repairs, upgrades, electrical work, or other mutually agreed ad hoc work within the completion timeframe established by the City and Contractor in writing, the City may assess One Thousand Five Hundred Dollars ($1,500) per calendar day of delay.
d. The City may deduct the amount of liquidated damages assessed under this Section from any payment due to Contractor. The remedies provided under this Section shall be in addition to any other rights or remedies available to the City under this Agreement or at law.

13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing 49 5
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity. During the performance of this Agreement, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents 50 6
and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:
(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and
(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.
b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.
c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement. d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.
a. Contractor shall carry workers’ compensation insurance as required by law to protect its employees while performing work under this Agreement. Contractor acknowledges that it is operating as an independent contractor and is not entitled to workers’ compensation benefits from any City program.
b. Contractor shall maintain, throughout the term of this Agreement, commercial general liability insurance written on an occurrence basis, with minimum limits of not less than the greater of (1) Two Million Dollars ($2,000,000) per occurrence and Four Million Dollars 51 7
($4,000,000) general aggregate; or (2) all liability insurance coverage and/or limits carried by or available to Contractor. Coverage shall include, but not be limited to, premises and operations, products and completed operations, personal and advertising injury, and contractual liability. c. Contractor shall maintain, throughout the term of this Agreement, automobile liability insurance covering bodily injury and property damage for all owned, non-owned, and hired vehicles used in connection with the work under this Agreement. Coverage shall be written on an occurrence basis, with a combined single limit of not less than One Million Dollars ($1,000,000) per accident, or the total limits carried by or available to Contractor, whichever is greater.
d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or limits that are applicable to a given loss shall be available to the City. The insurance requirements set forth herein shall not be construed to limit the liability of the Contractor or to relieve the Contractor of any other obligation or responsibility under this Agreement. The City makes no representation that the required coverage or limits are sufficient to protect Contractor’s interests or liabilities.
e. Each policy of general liability and automobile liability insurance shall name the City, its elected and appointed officials, officers, employees, agents, and volunteers as additional insureds with respect to liability arising out of work or operations performed by or on behalf of Contractor, including materials, parts, or equipment furnished in connection with such work. Additional insured coverage shall be provided by policy endorsement (ISO Form CG 20 10 11 85 or equivalent), or by provision of a separate owner’s policy naming the City as an additional insured.
f. Contractor shall maintain, throughout the term of this Agreement and for a period of five (5) years after completion of the work, professional liability (errors and omissions) insurance with minimum limits of not less than One Million Dollars ($1,000,000) per claim and in the aggregate.
g. All insurance maintained by Contractor shall be primary and non-contributory with respect to any insurance or self-insurance maintained by the City. The City’s insurance, if any, shall be excess over, and shall not contribute with, Contractor’s insurance. h. Prior to commencing any work under this Agreement, Contractor shall furnish the City with certificates of insurance and applicable endorsements evidencing the coverages required above, on forms acceptable to the City. All certificates and endorsements shall provide that coverage shall not be canceled, suspended, or materially changed without at least thirty (30) days’ prior written notice to the City.
i. Except for professional liability insurance, all insurance shall be issued by insurers authorized to conduct business in the State of California and rated A or better with a financial size category of Class VII or better in the latest edition of A.M. Best’s Key Rating Guide.

Professional liability coverage may be provided by a non-admitted carrier so long as the insurer holds the equivalent rating.
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j. Contractor shall immediately notify the City of any lapse, reduction, or cancellation of required insurance and cease all work under this Agreement unless otherwise directed by the City in writing. The City may procure insurance or self-insure the risk and deduct such costs from amounts due to Contractor under this Agreement. k. Contractor hereby waives all rights of subrogation against the City and agrees to secure a waiver of subrogation endorsement in favor of the City from its workers’ compensation carrier and, where available, from its liability insurers. l. Contractor shall ensure that all subcontractors maintain insurance in accordance with the requirements of this Section or shall include them as additional insureds under Contractor’s policies. Contractor shall provide the City with separate certificates of insurance and endorsements for each subcontractor, upon request.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.
a. Contractor acknowledges and agrees that the services provided under this Agreement may constitute “public works” as defined in California Labor Code Section 1720 et seq. and therefore are subject to prevailing wage requirements. b. Contractor shall comply with all applicable provisions of the California Labor Code, including but not limited to Sections 1720–1861, and all regulations issued by the Department of Industrial Relations (“DIR”). This includes, without limitation:
• Payment of prevailing wages;
• DIR registration requirements under Section 1725.5;
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• Submission of certified payroll records;
• Compliance with apprenticeship standards under Sections 1777.5 and 1777.6. c. Contractor shall be responsible for compliance by all subcontractors and shall include appropriate flow-down provisions in all subcontracts. Proof of compliance, including certified payroll reports, shall be provided to the City upon request. Failure to comply shall constitute a material breach of this Agreement.
d. Contractor shall be solely responsible for complying with SB 96 and all current DIR electronic payroll submission requirements. Contractor shall remain registered with DIR for the duration of this Agreement and shall not perform any work under this Agreement unless it is in compliance with Labor Code Section 1771.1(a).

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by email shall be deemed received on the date of the e-mail transmission. “CONTRACTOR” “CITY”
Bear Electrical Solutions, LLC City of Orange
1252 State Street, PO Box 924 300 E. Chapman Avenue
Alviso, CA 95002 Orange, CA 92866-1591
Attn.: Robert Asuncion, Vice President Attn.: Larry Tay, City Traffic Engineer Telephone: (408) 449-5178 Telephone: (714) 744-5525
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures.
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11 EXHIBIT “A”

SCOPE OF SERVICES
[Beneath this sheet.]
56 REQUEST FOR PROPOSAL NO. 24-25.26
FOR

CITY OF ORANGE
On-Call Signal, Lighting and Electrical Maintenance Services Public Works
Issue Date
Tuesday, June 10, 2025
Response Due Date/Time
Thursday, July 3, 2025, by 2:00 PM PT

CAUTION

THIS DOCUMENT MUST REMAIN INTACT
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SECTION III

SCOPE OF WORK
RFP NO. 24-25.26
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SECTION III: SCOPE OF WORK
BACKGROUND:

The City of Orange traffic operation has expanded in both size and technology over the past few years. There are currently one hundred sixty (160) traffic signals, forty-four (44) warning flashers, eighty-eight (88) rectangular rapid flashing beacons and sixty-eight (68) radar feedback signs, and more than 8,000 streetlights within or partially within the City of Orange, all under the City’s maintenance. The existing controllers are either ASC3 or Cobalt. The City’s current Traffic Management System is Centracs with camera control, intersection graphics, and status information (controllers operating in Centracs are Econolite ASC3 and Cobalt controllers).

The system has been incorporated into the Traffic Management Center (TMC) with associated City Traffic Operations offices located at 637 West Struck Avenue. The City’s traffic operation includes three in-house Signal Technicians who maintain the traffic signals, CCTV cameras, traffic signal controllers, cabinets, and all appurtenant systems. A Traffic Operations Superintendent oversees the Traffic Signal Technicians and is responsible for administration of the signal, lighting, and electrical maintenance services contract.

The Traffic and Transportation Division of the Department of Public Works is responsible for all traffic signal and street light maintenance in the City, where responsibility is categorized as Routine Maintenance, Corrective Maintenance, and Emergency Response Services. Routine Maintenance is performed by the City Traffic Signal Technicians who are responsible for preventive maintenance and associated operation of the City’s street light system, traffic signal controllers and cabinet equipment. City staff also perform most corrective maintenance activities, with support from the maintenance contractor. Most emergency repairs, including, but not limited to knock downs, cabinet fires, complex troubleshooting, are handled by the contractor.

The traffic signal and street lighting maintenance contractor selected as a result of this proposal will generally perform “On-Call Signal, Lighting, and Electrical Maintenance Services.” Maintenance activities include but are not limited to responding to accidents, Acts of God, electrical malfunction, or other emergency action as specified by the Traffic and Transportation Division and detailed in the scope of work. Additionally, while preventative maintenance is expected to be performed by City staff, the Contractor, on occasion, may be asked to provide supplemental preventative maintenance services. More information is provided in the following sections.

The agreement resulting from this Request for Proposal (RFP) shall be for an initial three-year term and may be renewed for one additional two-year term by mutual agreement between the City and the Contractor. A copy of the proposed contract is provided as “Attachment D”. Proposers responding to this RFP shall review all terms and conditions of the agreement. Historically, the value of services provided through this contract is approximately $200,000 annually.

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ON-CALL SIGNAL, LIGHTING, AND ELECTRICAL MAINTENANCE SERVICES:

Description and Location of Work
The work to be done consists, in general, of on-call maintenance services for traffic signal systems, flashing lights, highway safety lighting, street lighting systems, and other traffic-related electrical maintenance for the various locations that are the responsibility of the City of Orange.

The Contractor shall have a close, professional, and communicative working relationship with City staff throughout the duration of the contract.

Facilities
The Contractor shall have available and readily accessible all required tools, equipment, apparatus, facilities, skilled labor services and materials to perform all work necessary to make a permanent or temporary repair for traffic signal systems, flashing lights, rapid rectangular flashing beacons, radar feedback signs, highway safety lighting and street lighting systems in a proper workman-like manner and in compliance with latest State of California Department of Transportation (Caltrans) standards and specifications, City of Orange specifications, and most recent NEMA Specifications.

The Contractor shall also maintain a single local telephone number where they can be reached 24 hours a day, seven days a week, including all holidays.

Personnel
Technicians provided by the Contractor to perform work under this contract shall have minimum certification as a Level II Traffic Signal Field Technician issued by the International Municipal Signal Association (IMSA). The certification must be held in good standing and shall be maintained current throughout the entire duration of the contract.

Response Criteria
During working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, the Contractor shall respond within one (1) hour of receiving the call. During non-working hours, weekends, and holidays, the Contractor shall respond within one (1) hour for emergency calls and within the next normal working day for non-emergency calls. Additionally, the Contractor shall ensure that there is always at least one fully-equipped and properly functioning service vehicle available to respond to emergency calls. The service vehicle shall be equipped with all necessary tools, equipment, and replacement parts to address common emergency situations, such as signal outages and equipment malfunctions. The Contractor shall also ensure that their personnel are adequately trained to handle emergency situations, and that they have access to necessary safety equipment, such as reflective vests and hard hats.

Requested Services: Emergency Response/Spare Equipment Requirements Emergency Response Services are a top priority safety concern and will comprise the majority of the services provided under the agreement executed as a result of this RFP. When notified by the City to respond to an emergency condition, the Contractor shall be at the site immediately, with all possible haste, within ONE (1) hour of first notification. The Contractor shall provide an emergency call-out list to all persons designated by the City. Emergency calls that require replacement of equipment will not require approval from the City before such 60

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replacements commence. Upon completion of emergency work, the Contractor shall inform the City that the emergency work has been completed. The Contractor shall notify the City within one (1) working day of any change in traffic signal operation caused by controller replacement, timing changes, loss of communication or traffic collisions.

The following events shall be considered emergencies:
a. Any signal controller malfunctions
b. Burned-out traffic signal lamps
c. Signal equipment knockdowns
d. Street light knockdowns
e. Traffic control devices such as RRFB knockdowns
f. Failure of pedestrian push button assembly
g. Any wiring or electrical component that is exposed or poses a hazard to public safety. h. Damage caused by weather events, such as severe storms or flooding. i. Any other unforeseen circumstances that pose a threat to public safety or significantly impact the operation of the traffic system including civil disorder, malicious mischief or other similar circumstances.
j. Requests to check/verify all intersection signal operations Under these conditions the Contractor shall use all the labor and materials necessary to immediately restore a safe and efficient operation of the City’s traffic signal and highway lighting system. The service vehicle shall be equipped with all necessary tools, equipment, and replacement parts to address common emergency situations, such as signal outages and equipment malfunctions. The Contractor shall also ensure that their personnel are adequately trained to handle emergency situations, and that they have access to necessary safety equipment, such as reflective vests and hard hats. The following list identifies the most common items of this work.

1. Install replacement signal poles and/or mast-arms.

2. Install replacement signal heads and framework.

3. Install replacement cabinet assemblies.

4. Install replacement LED signal or pedestrian indication (countdown) assemblies.

5. Respond to street lighting related issues such as: pole knock downs, overhead wiring issues, and new pole footings.

6. Replace damaged signal wire with cable.

A final repair, if necessary, will be completed in one of two following methods:
a) City signal maintenance crew with City-supplied signal equipment. b) If City requests, the Contractor will submit to the City a cost estimate (labor only) for repair. The City will evaluate the estimate to determine an appropriate action. (City would supply signal equipment).

No change of control mechanisms shall be done without prior approval of City. In the event a change is necessary to respond to an emergency, the Contractor shall notify City by telephone within 24 hours of the next working day that equipment was removed and replaced with approved spare equipment.

Emergency calls, which require the replacement of equipment, will not require prior written approval of the City before such replacements are commenced. 61

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In the event the failure, malfunction or interruption is caused by a power outage, the Contractor shall respond to the location to ascertain the blacked out condition; check with the serving utility provider for an anticipated power restoration time; activate the red flash switch in the cabinet and erect temporary STOP signs (minimum 2 per leg) on all intersection approaches, turn off power at service location (Contractor may then leave the intersection); continue monitoring the outage with the power company; return to the intersection once power is restored; turn power on at service location; take down the temporary STOP signs and return the intersection to normal operation.

Requested Services: Corrective Maintenance Requirements City staff will perform most corrective maintenance activities, with support from the maintenance contractor. Corrective maintenance includes all the labor and materials necessary to ensure the safe and efficient operation of the City’s traffic-related electrical devices and street light system that goes beyond the normal routine preventative. Generally, corrective maintenance involves the replacement of equipment damaged by acts of God, civil disorder, vehicle collisions or vandalism, construction activities, metal fatigue or defects, or equipment failure due to age or deterioration. With the exception of pole or cabinet knockdowns and other emergency situations, corrective maintenance requires written approval from the City before any work is scheduled.

If corrective maintenance is requested by City, the Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the City for approval. The City, at its discretion, may choose to retain other contractors to conduct the corrective maintenance work.

Upon request, the Contractor shall furnish and install or modify traffic signal vehicular and pedestrian indications, signal poles, foundations, conduits, pull boxes, signal mast arms, IISNS, safety lights, street lights, cabinet assemblies, signal controller assemblies, program modules, local intersection software, pedestrian push buttons (including tactile units), vehicular detector units, loop detectors, detector lead-in cables (including connection to home runs), interconnect cables, conflict monitors, miscellaneous wiring and cables, and any other traffic signal and street light equipment.

Additional corrective maintenance services that may be requested by the Contractor shall include, but is not limited to:
 Technical support when requested by the City for construction of new traffic signal and signal modification/upgrade projects.
 Implementing timing changes at local intersections when requested by the City.  Removing, repairing, adjusting, and/or installing CCTV camera and Video Detection System, auxiliary equipment and/or cabling.
 Removing, repairing, adjusting and/or installing speed radar feedback sign or rapid rectangular flashing beacon in the field.
 Inspecting, testing, and troubleshooting malfunctions of the fiber optic and copper, twisted pair communications system at the request of the City, including communications cables, modems, controllers, prom module, and terminal blocks in controller cabinets.

Repairs may include resplicing of fiber optic cable pulling new cable(s) and/or repair/replacement of communications auxiliary equipment  Street light wire replacement, restoration and repairs  Installation or restoration of traffic signal loops
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 Minor modifications to traffic signal, traffic control devices, street light systems and electrical systems
 Installation of new minor electrical devices and related foundations, including but not limited to 1-A poles, radar feedback signs, and streetlights The Contractor may be requested to provide Underground Service Alert System (USA) markings. The Contractor shall marking existing traffic signal conduits and interconnect cables (stranded copper wire and fiber optics) for USA using a piper locator. If requested by City staff, the Contractor shall complete USA marking within one (1) working day after the City gives notice. USA work shall be performed in compliance with USA guidelines available on the internet at www.digalert.org . Only chalk-based paint shall be used. The Contractor shall assume all liability for satisfying the City’s obligations to adequately identify underground structures.

Requested Services: Routine Maintenance Requirements
Routine Maintenance is performed by the City Traffic Signal Technicians who are responsible for preventative maintenance and associated operation of the City’s street light system, traffic signal controllers and cabinet equipment. City staff also perform most corrective maintenance activities, with support from the maintenance contractor. While routine preventative maintenance is expected to be performed by City staff, the Contractor, on occasion, may be asked to provide preventative maintenance services.

If routine maintenance is requested by City, City staff will provide details of expected tasks and frequency for those tasks. While providing routine maintenance services, Contractor shall immediately notify the City of any malfunctions and request for written authorization to proceed with repair and/or replacement. Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the City for approval. The City, at its discretion, may choose to retain other contractors to conduct the routine maintenance work.

Any routine maintenance performed by the Contractor shall be documented on forms approved by the City. The forms shall be filed out for each location, immediately after the routine maintenance work has been completed. All requirements of “Record Keeping and Reporting” described below are applicable to routine maintenance record keeping.

Salvaged or Damaged Equipment
All salvaged or damaged equipment remains the property of the City unless directed otherwise.

If requested by the City, the Contractor shall deliver the equipment to the City’s Corporation Yard (637 W. Struck Avenue) for storage. When requested by the City, the Contractor will be responsible for disposing all damaged equipment at no additional cost to the City.

Warranty Service
New equipment installed by the installing Contractor shall be covered with a material and workmanship warranty for one (1) year after acceptance. The warranty shall include all labor, parts, and materials necessary to correct defects in the workmanship and materials used in the installation of the equipment and shall commence on the date of acceptance of the installation by the City. Where parts or material become defective during this warranty period, the Contactor shall notify the City so that the warranty may be exercised. The installing Contractor shall be responsible for exercising maintenance and replacement covered by the warranty. No additional or separate compensation shall be paid for warranty service work. 63

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Record Keeping and Reporting
The Contractor shall keep a current, permanent operational record of every piece of traffic control or safety equipment, which the Contractor is required to maintain on an emergency response basis by this contract. These records shall be kept at each maintained location on an “emergency response service chart” or similar form approved by the City. The chart shall include the company identification, call back telephone numbers, date, time, narrative of any deficiencies encountered, and detail of any corrective action taken. Entire record shall be made in indelible ink and shall be initialed by the technician making the entry.

The Contractor shall keep one (1) complete set of records for all locations noting all inspections and repair completed. A separate daily log or diary for every person and vehicle employed on this contract shall also be maintained. Said log or diary shall full describe the work or service performed by each individual or piece of equipment and show all chargeable time to this contract for every 24-hour period.

The Contractor shall submit reports covering one (1) calendar month’s activities by the fifteenth (15th) day of the month immediately following the reporting period. These monthly activity reports shall be submitted for the duration of this contract and shall include the following information:
location where service was provided; date and approximate time when service was performed; and reason for said service. Description of service and whether it is routine or emergency shall be noted. These reports shall be sorted by location.

Record keeping and reporting are considered part of all maintenance activities tasks and no additional compensation will be provided by the City.

Testing
The Contractor shall have available adequate skilled personnel and proper laboratory testing facilities to perform inspections of controller mechanisms, including traffic signal controllers, conflict monitors, auxiliary equipment, street lighting systems and traffic control appurtenances.

The Contractor shall test new controllers, cabinets, new signal equipment and street lighting in the Contractor’s laboratory or at the City’s Corporation Yard, as directed by City Staff, and in the field prior to installation.

All testing shall conform to the following: most current NEMA Specification TS-1 and/or TS-2 (as appropriate) and/or the “Transportation Electrical Equipment Specifications (TEES)” published by the Caltrans, Caltrans Standard Specifications, City specifications, or latest edition. Copies of laboratory reports showing repairs to traffic control equipment shall be submitted to City on an annual basis.

Materials and Supplies
Parts: City-Supplied
The City reserves the right to supply the Contractor with any traffic signal parts, component or assembly needed for repair or replacement of a malfunctioning or damaged traffic signal.

Parts: Contractor – Furnished and Installed
In some instances, the Contractor will be asked to both furnish and install parts for the City. 64

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Parts: Contractor – Furnished Only
In some instances, the Contractor will be asked to furnish supplies for the City, while the installation will be completed by the City.

Contractor’s proposed costs will include all elements identified in Attachment B: Fee Schedule.

Any costs outside of those listed in Attachment B shall be requested on an as-needed basis.

Markup for any materials outside those listed in Attachment B, Section I, shall be limited to the Material Cost Mark-up of Section II.

Payment for Services
The City will compensate the Contractor for services per hour, per man, per truck, and equipment. In an emergency, the City may request a permanent/final repair to be followed to a temporary repair, which in that case the Contractor shall submit to the City a written cost estimate.

The City reserves the right to reject the cost proposal and have some other qualified contractor with a more feasible cost estimate to do the final repair.

Maintain Traffic and Detours
The Contractor shall provide and maintain all signs, barricades, pedestals, flashers, delineators and other necessary facilities, as needed, for the protection of the motoring public within the limits of any repair area. The Contractor shall use WATCH and the “Manual of Traffic Controls for Construction and Maintenance Work Zones”, as published by the State of California, Department of Transportation, and California Manual on Uniform Traffic Control Device (CAMUTCD).

Access to private properties shall be always maintained during repair whenever practical.

The Contractor shall maintain one lane of traffic in each direction at all times for local streets, and two lanes in each direction at all times on major arterials. One left-turn lane in each direction of travel will be maintained at all times on major arterials. Portable delineators shall be spaced as necessary for proper delineation of the travel way.

Payment for traffic control and detours shall be considered included in the hourly rate cost and anticipated equipment to be provided by Contractor. No additional compensation will be allowed thereof.
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RESPONSIBILITIES OF THE CONTRACTOR:

License
The Contractor must possess and maintain for the duration of the agreement resulting from this RFP a valid, current and in good standing Class A or Class C-10 contractor license issued by the California State Contractor Licensing Board.

Liquidated Damages
The selected Contractor, in its Proposal, has committed to responding to after hour calls for unscheduled or Emergency work within the times of receiving notification stipulated in the previous sections. The City proposed the following liquidated damages clauses as a condition of a contract awarded to the selected contractor.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the following sums noted herein for each failure or delay in the performance of the services required hereunder. The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages.

1. Failure to respond to calls for unscheduled or emergency work ("Extra Work"):
a. Call responded to, technician reports to location 1 to 2 hours later than the time stipulated to report after notification: $1,000 per call b. Call responded to, technician reports to location 2 to 4 hours later than the time stipulated to report after notification: $2,500 per call c. Call responded to, technician reports to location 4 or more hours later than the time stipulated to report after notification: $5,000 per call

2. Failure to complete ad hoc electrical work, upgrades, permanent repair work to traffic signal and street light knockdowns, and special projects within the time agreed upon by the Contractor and the City: $1,500 per day.

Prevailing Wage Rates
Pursuant to California Labor Code Article 2, Wages, Section 1770-1781 et seq., the work described herein is a “public work” as defined by this Article of the Labor Code Section 1771.

Hence, the Contractor shall abide by all applicable Sections of the California Labor Codes including Sections 1770 -1781, et seq. relative to payment of prevailing wages for traffic signal maintenance activities. In accordance with the provisions of Labor Code Section 1773 of the California Labor Code, the general prevailing rates of per diem wages and holiday and overtime work in the locality in which the Work is to be performed shall be in accordance with the rates posted on the Department of Industrial Relations (DIR) website, found at http://www.dir.ca.gov/dirdatabases.html. The Contractor, and any subcontractor under him, shall pay not less than the specified prevailing rates of wages to all workers employed in the execution performance of this Agreement
The City reminds all contractors and subcontractors of the adoption of SB 96, and advises them to understand and comply with the requirements as set forth on the Department of Industrial Relations (DIR) website at http://www.dir.ca.gov/Public-Works/PublicWorks.html. The City requires all contractors and subcontractors to be registered with the DIR prior to submitting a proposal per Labor Code Section 1771.1(a). Subject to the exceptions set forth in Labor Code 66

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Section 1725.5, proposal from contractors that are not currently registered will be deemed nonresponsive. Further, the City will not award a contract to and no contractor or subcontractor will be allowed to work on City’s traffic-related electrical devices unless they are registered with the DIR pursuant to Labor Code Section 1725.5. Please visit the DIR website for further information.

Certified Payroll Reports, Statement of Compliance and Fringe Benefit Statement must be signed by President or Owner of the Company including all subcontractors. Contractor shall submit a letter of authorization for authorizing an individual such as, payroll officer, office manager, and secretary to sign all certified payroll reports. This letter must be submitted with the first certified payroll report.

Apprentices and Fair Employment Practices
Attention is directed to the provisions in Section 1777.5 and 1777.6, and Division 3, Chapter 4 of the California Labor Code concerning fair employment practices and the employment of apprentices by the Contractor or any sub-contractor under him. The Contractor and any subcontractor under him shall comply with the requirements of said sections in the employment of apprentices, and fair employment practices.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, Ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards or its branch offices.

Insurance
Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees.

Minimum Scope and Limits of Insurance:

1. Commercial General Liability (CGL):

Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than Two Million Dollars ($2,000,000) per occurrence and Four Million Dollars ($4,000,000) general aggregate.

2. Automobile Liability:

ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

3. Workers’ Compensation:

As required by the State of California, and Employers’ Liability Insurance with a limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

4. Professional Liability (Errors and Omissions):

Insurance appropriate to the Contractor’s profession, with limit no less than One Million 67

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Dollars ($1,000,000) per claim and in the aggregate, and with coverage maintained for a minimum of five (5) years following completion of the services.

5. Miscellaneous:

The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. The City of Orange, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and auto liability policies with respect to liability arising out of work or operations performed by or on behalf of the Contractor.
b. The coverage shall be primary and non-contributory to any insurance carried by the City.
c. Each insurance policy shall include a waiver of subrogation in favor of the City. d. Insurance is to be placed with insurers admitted and authorized to conduct business in California with a current A.M. Best rating of no less than A:VII. e. Coverage shall not be canceled, suspended, or materially changed without thirty (30) days’ prior written notice to the City.

Public Safety
The Contractor shall have at the worksite copies of suitable extracts of the most current edition of the California Occupational Safety and Health Act as superseded by Federal Occupational Safety and Health Act. The Contractor shall comply with provisions of these and all other applicable laws, ordinances, and regulations.

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69 Driving a Higher
Standard
Bear Electrical Solutions, LLC
City of Orange– RFP No. 24-25.26 for
On-Call Signal, Lighting and Electrical
Maintenance Services
July 3, 2025
70 2025 Bear Electrical Solutions, LLC 2
A. Cover Letter 3
B. Work Plan 4-8
C. Qualifications 9-11
D. Related Experience and References 12
E. Company Data 13
F. Resources to be Provided by the City 14
G. Resumes 15-22
H. Certificate of Non-Collusion 23
I. Fee Schedule 24

TABLE OF CONTENTS
Section Page
71 2025 Bear Electrical Solutions, LLC 3
A. Cover Letter
July 3,2025
Wanda Alvarez
Purchasing Officer
City of Orange
300 E. Chapman Avenue
Orange, CA 92866
Dear Ms. Alvarez,
Bear Electrical Solutions, LLC is pleased to submit this proposal in response to RFP No. 24-25.26 for OnCall Signal, Lighting, and Electrical Maintenance Services for the City of Orange. We appreciate the opportunity to continue supporting municipalities across California with responsive, high-quality electrical and traffic signal maintenance services, and we are confident that our experience and dedicated team align well with the City’s expectations.

We acknowledge and accept all terms and conditions set forth in the Request for Proposal and have reviewed the Sample Professional Services Agreement. We are prepared to furnish all necessary equipment, labor, and emergency response capabilities as required under the scope of work. Our team holds the necessary certifications, including IMSA Level II Signal Technician credentials, and maintains a valid C-10 Electrical Contractor License issued by the California Contractors State License Board.

Bear Electrical Solutions certifies that our proposal will remain valid for a period of 120 calendar days from the due date of July 3, 2025. We also affirm our understanding of the City’s requirements as detailed in the RFP and confirm that we take no exceptions to the proposed Agreement.

We also certify that we can provide the proper Certificate of Insurance as set forth by the City requirements within ten calendar days of notification of selection for award for this Agreement.

We look forward to the possibility of continuing to serve the City of Orange with professionalism and dedication. Please do not hesitate to contact us should you require any additional information or clarification.

RE: Proposal for RFP No. 24-25.26 – On-Call Signal, Lighting, and Electrical Maintenance Services Company HQ: 1252 State Street, PO Box 924, Alviso, CA 95002 (408) 449-5178 Offices: Sacramento, CA & Anaheim, CA
Robert Asuncion, TE

Vice President
[email protected]
(408)449-5178
Regards,
Bear Electrical Solutions, LLC
72 2025 Bear Electrical Solutions, LLC 4
Work Plan
Bear Electrical Solutions, LLC understands the City of Orange’s need for a dependable, highly responsive contractor to support on-call traffic signal, lighting, and electrical maintenance services. Our approach emphasizes rapid response, skilled field execution, proactive communication, and strict adherence to all Caltrans, NEMA, and City specifications. We propose the following method to effectively deliver the required services:

1. Emergency Response
We recognize that emergency services are a top priority for the City. Bear Electrical maintains a fully equipped, 24/7 response team prepared to mobilize within one (1) hour of notification—regardless of time or day. Our oncall staff includes IMSA-certified technicians operating out of centrally dispatched vehicles stocked with essential parts and materials to address knockdowns, cabinet fires, signal outages, and other emergencies without delay. All emergency activity will be documented in accordance with the City’s reporting standards and communicated to the Traffic Operations Superintendent within the required timeframe.

2. Corrective Maintenance
Corrective maintenance requests will be supported by detailed cost estimates upon City request. Our team is capable of performing all corrective work including replacement of poles, signal heads, cabinet assemblies, detector loops, pedestrian push buttons, LED indications, and streetlight infrastructure. Upon authorization, work will be scheduled promptly and completed using certified technicians and inspected equipment. We maintain an active inventory of commonly used materials and will coordinate with the City for any Cityfurnished parts as needed.

3. Routine Maintenance Support
While the City performs the majority of routine preventive maintenance, Bear Electrical is available to supplement this function when requested. Our team will adhere to the task-specific maintenance schedules as provided by City staff, including system inspections, cleaning, testing of detectors and controllers, and visual checks for system damage. Routine work will be documented on City-approved forms and submitted monthly.

4. USA Markings and Utility Locating
Our team is qualified to perform Underground Service Alert (USA) markings for traffic signal conduits, interconnect cables, and other related infrastructure. Using chalk-based paint and industry-accepted equipment, we will respond within one (1) working day of request to ensure the City’s compliance with USA DigAlert requirements.

5. Testing and Quality Assurance
We maintain access to in-house and third-party testing facilities for inspection and certification of controllers, cabinets, conflict monitors, and other system components in accordance with TEES, NEMA TS-1/TS-2, and City specifications. All test records will be retained and submitted annually, or upon request.

B. WORK PLAN
73 2025 Bear Electrical Solutions, LLC 5
Work Plan (continued)

6. Materials and Reporting
Bear Electrical will utilize both City-supplied and Contractor-supplied materials, depending on the assignment.

All field work will be documented in our CRM, including cabinet logs and daily vehicle/personnel logs, outlining work performed, type of service, and location. Monthly reports will submitted that cumulatively document all activities performed =.

7. Safety, Traffic Control & Public Interface
All fieldwork will comply with MUTCD and CAMUTCD traffic control guidelines. Our crews are trained in safe work zone practices and are equipped with full PPE, reflective garments, and certified traffic control signage.

Lane closures and detours will be managed professionally to ensure minimal disruption to traffic and pedestrian flow.

8. Commitment to City Collaboration
Our team is committed to working as an extension of the City’s Public Works Department. We will maintain proactive communication, promptly share observations during site visits, and coordinate closely with City staff to ensure performance is consistent with expectations.

B. WORK PLAN (CONT)
74 2025 Bear Electrical Solutions, LLC 6
Proposed Work Plan
Our work plan is based on our experiences and knowledge of industry standards & best practices.

Our standard practice is conducting a project kick-off meeting after the contract is awarded and formalize the project expectations. At this meeting, we can identify all key project stakeholders from the City. This enables Bear and the City to operate with the same facts.

Based on our expertise and knowledge, we propose the following project ‘policy & practices,” for the City of Orange.
• Respond to Emergency Response (during normal hours) – less than (60) minutes of notification • Respond to Emergency Response (during off hours) – less than (60) minutes of notification • Response to extraordinary work – To be scheduled with the City. • All work orders (PM and Response) will be documented in the STAR CRM and the City will be able to view reports online.

We have also developed a list of deliverables and list of critical activities that is congruent with best practices and industry guidelines:

B. WORK PLAN (CONT)
List of Deliverables
•Provide online-based CRM portal (within two weeks of start of contract) •Daily, Weekly, Monthly Reporting
•PM Inspection Reports and Recommended Follow ups (for Semi-Annual and Annual Routine Inspections) •Response and Extra Work Reporting
•Monthly Job Completed and Outstanding Report
•Monthly Budget to Actual Report
•Extra-Work Cost Estimates
List of Critical Activities
•Monthly Documentation and Reporting
•Monthly Budget Tracking and Reporting
•Daily Reporting (As-discussed)
•Emergency Response & Reporting
Our online portal will be
provided to the City as part of
our maintenance program at
no additional cost.

Communication & Reporting Plan
A communication and reporting plan ensures that all pertinent information is distributed to all project stakeholders. This allows us all to operate with the same set of facts to work collaboratively with the City to make decisions, manage budgets, and respond to requests. Our intention is to work collaboratively with the City to draft an effective communication plan. Below is a conceptual communication and reporting plan that we feel fits the needs of the City of Orange:
• Audience and Responsibilities
Our standard practice is conducting a project kick-off meeting after the contract is awarded. At this meeting, we can identify all key project stakeholders from the City. This enables Bear and the City to operate with the same facts. While we empower our project manager to manage communication with the City, we understand it is sometimes best to get information straight from the source in the field. We empower all employees to communicate and build relationships with our clients. Along with this, we also leverage technology to ensure we have clarity and alignment among all stakeholders. 75 2025 Bear Electrical Solutions, LLC 7
B. WORK PLAN (CONT)
Communication & Reporting Plan (cont)
• Communication Channels and Reporting Content
Our goal is not to force clients to communicate with us in one specific way but to provide multiple means of communication to allow the City to share with us in a manner that works best for them. Learning from our past involvement with the City, we believe this item can provide a significant project benefit to all stakeholders. Below is a proposed communication plan describing the available communication methods and its respective BEAR team member responsibility.
76 2025 Bear Electrical Solutions, LLC 8
At Bear, we recognize the critical importance of timely response in traffic signal and streetlight maintenance services. To achieve this, we have deployed the following approach:

Recruit & Retain top talent in the Local Area and Response Capabilities Bear currently employs 15 electricians who live near the City of Orange. Coupled with the fact that we currently provide maintenance services to adjacent municipalities – Bear can provide an average response time of 60 minutes or less during both normal and off-hour work periods – 24/7/365 days a year.

Local Warehouse Space
Bear currently operates local warehouse space in Anaheim, CA to support work in the Orange area. This warehouse is constantly stocked with all necessary parts common to a traffic signal and streetlight maintenance contract which allows us provide fast “up-times” and minimizing any “down-time” for traffic signal and streetlight repairs.

Fleet Management
We stock our service trucks as mobile warehouses to improve efficiency and response time. It is standard practice in our business for each of our hydraulic bucket trucks to be always equipped with ample stock of equipment to respond and resolve most common emergency response items within the defined contractual response time and within one mobilization. Additionally, our electricians are assigned equipment to take home, allowing for direct dispatch of after-hours calls and eliminating unnecessary trips to one of our warehouse locations.

B. WORK PLAN (CONT)
Response Times
Legend
BEAR office / Satellite Office
Bear Agency Customer
77 2025 Bear Electrical Solutions, LLC 9
C. QUALIFICATIONS
Our Approach to Maintenance comes from having the Perfect Combination Unlimited Resources:

Bear typically has on-hand the materials, equipment and personnel at one of our regional offices to support any size maintenance program. To help mitigate any risk for our agency customers, we also have access to unlimited capital through our larger holding company. Unlimited resources and powerful buying power have made Bear one of the most stable and viable long-term partners in the industry. 1 Local Support with Autonomy:

Our founders and majority of our team have 20-25+ years providing maintenance solutions to public agencies and understand that not all communities or maintenance programs are the same. Nor are the needs of a public agency 100% predictable or linear. We have structured our company into autonomous regional offices and people that can build personal relationships with our customers. We service each agency based on what our local employees know about their neighborhoods, and the needs of that community. 2 Extending your Team Knowledge:

Our diverse team has the largest breadth of skills in the industry (from traffic engineers to financial experts and construction management). In addition, we work across our network of eight (8) offices in different states to ensure that we bring the latest trends and solutions to our customers. Our goal is to act as an extension of your team and help drive continuous improvement in your programs. 3 About Bear
Bear Electrical Solutions, LLC. (Bear) is a
privately-owned limited liability company that
was founded in January 2013. It operates as a
subsidiary of GreenArrow, Inc., which employs
over 500 individuals and provides
transportation-related electrical services across
three (3) states: California, Pennsylvania, and
Indiana.

Bear was established with the primary goal of
becoming a trusted leader in transportation
electrical services. Our success and growth stem
from our commitment to delivering on our
promises, which fosters trust among our
customers.

Currently, we are among the few service
providers that can offer tailored and localized
support while benefiting from the financial
backing and stability of a large corporation. This
perfect combination is ideal for public agencies,
both large and small.
78 2025 Bear Electrical Solutions, LLC 10
C. QUALIFICATIONS (CONT)
Details of Our Client Base
As a dedicated electrical contractor specializing in the maintenance and construction of transportation electrical infrastructure – including traffic signals, street lighting, and intelligent transportation systems (ITS) – Bear serves a diverse client base that includes:
• Bear currently has 110 Maintenance Service Agreements (MSAs) in California which consists of:
• Eight (8) County Agencies;
• 81 municipalities;
• Including agencies near the City of Orange such as Eastvale, Chino Hills, Ontario, Anaheim, Covina, San Bernardino County
• Two (2) college campuses;
• Two (2) airports;
• Two (2) legal enforcement agencies;
• One (1) seaport;
• One (1) professional sports stadium (Levi’s);
• One (1) electrical vehicle (EV) manufacturer – statewide product maintainer– Chargepoint, Inc.
• One (1) nuclear power plant;
• One (1) traffic signal controller & cabinet manufacturer – Econolite, Inc. • One (1) state Department of Transportation agency;
• Six (6) private / non-governmental organizations.

Bear’s Financial Strength and Capabilities
Bear is a licensed and bonded electrical contractor that has experienced consistent growth in both size and service capacity since its founding 12 years ago. What began as a small regional operation has evolved into a leading provider of transportation electrical services across multiple states. Over the past three years, Bear has maintained a strong financial position, averaging $65 million in annual revenue. Our average project size of $400,000 reflects our ability to manage a high volume of mid- to large-scale public infrastructure projects.

This financial stability, paired with our scalable workforce and proven performance, allows us to take on complex, multi-jurisdictional contracts while continuing to invest in technology, training, and operational readiness.

Our proven track record, financial strength, and extensive project experience have earned us a high bond rating, with a single-project bonding capacity of $50 million and an aggregate bonding capacity of $100 million.
79 2025 Bear Electrical Solutions, LLC 11
Industry Qualifications
Bear Electrical is qualified to meet and exceed the requirements outlined by the City.

A Class A – General Engineering
C Class C-10 – Electrical -10
C-31 Class C-31 – Work Zone Traffic Control
D-31 Class D-31 – Pole Installation and Maintenance
Certifications and affiliations
Signatory to the International Brotherhood of
Electrical Workers (IBEW), Laborers, Low Voltage,
and Operators Union(s)
Department of Industrial Relations (DIR) Certified
& Registered (#1000002158)
United Contractors Association Member (UCON)
Maintenance Superintendant Association
(MSA) Sponsor
Orange County Traffic Engineers Council
(OCTEC) Member / Sponsor
Institute of Traffic Engineer (ITE) Member /
Sponsor
International Municipal Signal Association –
various certifications (employee certifications)
Southern California Edison approved
electrical contractor
Additional Information about Bear
C. QUALIFICATIONS (CONT)
80 2025 Bear Electrical Solutions, LLC 12
D. RELATED EXPERIENCE AND REFERENCES
Below is a list of relevant projects that have completed within the last five (5) years, or the base contract has ended, and the contract was mutually extended.

Representative Projects
Date Contract Completed Name and Address Project Client Contact Description Bear Project Manager City of Newport Beach Casey Parks
100 Civic Center Dr (949) 718-3477 or Brent Millard
Newport Beach, CA (949)718-3422
City of Fountain Valley Terri Phan
10200 Slater Avenue (714) 593-4400x215
Fountain Valley, CA
City of Laguna Niguel Edgar Abrenica
30111 Crown Valley Parkway (949) 362-4338 or Jeff Metz
Laguna Niguel, CA (949)362-4337
City of Aliso Viejo Shaun Pelletier
12 Journey (949) 245-2533
Aliso Viejo, CA
County of Orange Tony Le
601 N. Ross St (714)245-4580
Santa Ana, CA
City of Tustin Kyra Tao
300 Centennial Wy Tustin CA (714) 573-3000
City of Lake Forest 2550
Commercentre Dr Tran Tran
Lake Forest, CA (949)461-3485
City of Mission Viejo Brett Canedy
200 Civic Center (949) 470-8422
Mission Viejo, CA
City of San Marcos Dylan De Bie
201 Mata Way (760)752-7550
San Marcos, CA
Maintenance of 155 traffic signals,
6,000 streetlights, and Digalert
services
Art Torres
Projects relating Traffic Signal System Maintenance including routine maintenance for signalized intersections, VDS, CCTV, RRFB and SFS. Work also includes extraordinary maintenance, emergency service and repair services.

Projects relating to Streetlighting System Maintenance including routine maintenance, meter pedestal upkeep, street lighting night surveys, extraordinary maintenance, and emergency services.

Projects relating to Traffic Signal, Streetlight, and On-Call Construction of Electrical Projects including fiber optic communication work, signal upgrade projects, miscellaneous construction scope.

Ends 06/30/2024 - in progress Maintenance of 98 traffic signals, VDS, SFS. Art Torres
Ends 06/30/26 - in progress Maintenance of 57 traffic signals including SFS and RRFB. Kyle Nasser-Reis
Ends 08/12/24 - in progress Maintenance of over 6000
streetlights Art Torres
Ends 06/30/27 - in progress
Maintenance of 75 traffic signals,
10k streetlights ,Fiber Optic
system maintenance, Digalert
services
Kyle Nasser-Reis
Ends 08/12/24 - in progress Maintenance of over 4000
streetlights Art Torres
Ends 06/30/23 - in progress
Maintenance of 109 traffic signal,
707 streertlights, Fiber Optic
system , Digalert services
Art Torres
Ends 06/30/23 - in progress
Maintenance of 117 traffic signals,
lighting, and Fiber Optic Services,
Digalert
Art Torres
Ends 09/30/23 - in progress
Maintenance of 137 signals,
lighting, and JOC installation of
signal upgrade (Newland and
Hazard at Wesminster, CA)
Art Torres
Ends 06/30/26 - in progress
81 2025 Bear Electrical Solutions, LLC 13
E. COMPANY DATA

1. Company’s Official Name, Address, and Principal Officers:

Bear Electrical Solutions, LLC.

Company Headquarters: 1252 State Street, PO Box 924, Alviso, CA 95002 Regional Office: 1114 E. Kimberly Avenue, Anaheim, CA 92801 Principal Officers: Andrew Bader, President Robert Asuncion, Vice President Entity Type: Limited Liability Company / Partnership

2. Company Federal Employer ID Number: 46-1898744

3. Name and Address of Person Authorized to Make Decisions and Represents the Company:

Principal Officers: Andrew Bader, President Robert Asuncion, Vice President Company Headquarters: 1252 State Street, PO Box 924, Alviso, CA 95002

4. Company’s Address for any mailed funds:

PO Box 924, Alviso, CA 95002-0924

5. Any Failures or Refusals to Complete any Contracts:

Bear Electrical Solutions has had NO failures or refusals to complete any contract since company establishment.

6. Indicate the Number of Years under the Present Name:

Bear Electrical Solutions, LLC – since August30 2024. Prior entity name was Bear Electrical Solutions, Inc. from January 2013 to August 30, 2024.

7. Indicate the Number of Years of the Company’s Experience in Providing Required Services:

12.5 years as Bear Electrical Solutions. Principals of the company have experience in this field for over 25 years.

8. Detailed Statement whether Proposer is totally or partially owned by another business organization that will be providing the services to meet the requirements of the Proposal:

Bear Electrical Solutions, LLC. is 100% owned by MWE Buyer, Inc.

9. Detailed Statement whether Proposer is totally or partially owns any other business organization that will be providing the services to meet the requirements of the Proposal:

Bear Electrical does not own any other businesses and will self-perform 100% of the work in this proposal.

10. Copy of Contractors’ License:
82 2025 Bear Electrical Solutions, LLC 14
F. RESOURCES TO BE PROVIDED BY THE CITY
Bear Electrical Solutions is well-equipped to provide a comprehensive, turnkey on-call maintenance program for the City of Orange. With in-house inventory, specialized equipment, skilled personnel, and established business systems, we are fully prepared to meet the scope and requirements outlined in this RFP.

Based on our experience with similar municipal contracts, the following City-provided resources will be essential to supporting a successful and efficient maintenance program:

City Assistance:
• City Traffic Engineer –
• To provide timing programming for signalized intersections or to approve timing changes. • To approve recommended equipment submittals for any maintenance equipment replacements. • Permit process approval, when applicable.
• Neighboring Agency Contact –
• In the event traffic control encroaches into a neighboring agency, we will need a contact at the neighboring agency to help facilitate an encroachment permit process. • If transit is impacted to any traffic signal or streetlight maintenance work, we will need a contact at the respective transit agency for permit or coordination sake. • Asset Location Information and Collateral –
• It is expected that the City to provide a complete list of locations and any collateral information associated with each item to be maintained (i.e. keys for cabinet locks, passwords to controller, communication networking info.)
Material Resources:
• City Furnish Material –
• If the City requests Bear to administer or track material warranty information, the City must provide the relevant vendor and purchase details to facilitate any necessary warranty work. • If applicable, the City shall provide access to storage areas where City-furnished materials are kept.

Additionally, the City should disclose whether Bear will be responsible for supplying shipping and handling equipment (e.g., crane or forklift for poles). 83 2025 Bear Electrical Solutions, LLC 15
G. RESUMES AND PROJECT ORGANIZATION
Staffing & Team Organization
Our proposed project team members have decades of experience performing the work requested in the RFP. Our team’s core expertise include traffic signal routine, emergency response, and extraordinary repair, DigAlert services, fiber optic maintenance services, and ad-hoc electrical public work-type projects.

We understand that a contract of this magnitude requires a core level of dedicated project staff. In addition to this, through servicing similar agencies, we understand response and extraordinary maintenance workload is not always linear.

To manage the peaks and valleys of workflow, we have built a qualified support team that can provide assistance when extra capacity is needed to facilitate fast response times.

Subcontractors
The Bear team intends to self-perform all work mentioned in the RFP except for any in-ground vehicle loop installation work as that scope of work will be performed by Smithson Electric and Concrete & Saw (Orange, CA – DIR# 1000001610).

The organization chart below identifies the key personnel, role and specialty:

Field Superintendent
Ralph Murillo
Additional Back-up Labor
Resources
(21) Field Electricians
(8) Low Voltage / Fiber
Technician
(12) Laborers
(2) Material Warehouse Staff
City of Orange
VP of Operations
Brent Paulson (10 yrs. with BEAR)
VP of Sales / Traffic Engineer
Robert Asuncion, TE(Co-founder)
Executive Team Support
Project Manager
Art Torres
Electrician
Adrian Salgado
Electrician / Crane Operator
Chad Newton
Construction Foreman/
Electrician
James Snowden
Electrician Foreman
Rene McGaugh
Subcontractor for
Loop Installation Work Only
– Smithson Electric & Saw,
Inc. (Orange, CA)
84 2025 Bear Electrical Solutions, LLC 16
G. KEY PERSONNEL RESUME
As the field supervisor technician, Ralph will be responsible for the daily schedule and management of field resources, ensuring that task and work order expectations are regularly met. Ralph has been in the traffic signal industry for over 19 years, from laborer to field superintendent. Ralph oversees the field operations for the BEAR southern California office. This entails managing and supervising several foreman electricians, warehouse/materials laborers, and self-performing traffic signal fieldwork.

Ralph Murillo
Field Supervisor
Experience
Electrician
Computer Services Co. | 1995-2016 | Baldwin Park, CA
• Traffic Signal Maintenance
• Streetlight Maintenance
• Fiber Optic / Copper / Wireless Communication
• ITS Deployment
• Traffic Signal Upgrades/ Modifications
IMSA - Work Zone Safety
IMSA - Traffic Signals Field Electrician I/II/III
IMSA Fiber Optic Technician
OSHA 30 Certified
Field Superintendent
Bear Electrical Solutions, | 2016-present | Anaheim, CA Responsible for providing the proper resources to internal and external customers. Develops the work schedule and ensures it meets customers’ expectations. Manages 14 field staff, including electricians and warehouse/laborers.
•Traffic Signal Maintenance, Emergency Response, Repair & Troubleshooting. •New Signal Commissioning / ITS Deployment
•Responsible for hiring and training new employees.
•Repair and troubleshoot traffic signals and communication equipment. •24/7/365 On-Call duty response
General Electrician#141087
Certifications Licenses
85 2025 Bear Electrical Solutions, LLC 17
As the designated Account Manager, Art will be the first point of contact for the City. Art can provide estimates and scheduling to the City. Art will communicate project expectations to BEAR staff for each on-call work order. Art will also perform project close-out procedures, including invoicing, warranty registration, and documentation.

Art Torres
Project Manager and Designated Office Coordinator
Experience
IMSA Work Zone
IMSA Traffic Signal Level I
IMSA Traffic Signal Level II
IMSA Traffic Signal Level III
Regional Project Manager
Bear Electrical Solutions | 2016-present | Anaheim, CA
• Account project management and designated office coordinator for agencies • Review and prepare contract invoices for extraordinary and routine maintenance billings • Prepares estimates and proposals to agencies for extraordinary work or ad-hoc electrical projects • Provides communication and monthly status meetings with agencies regarding routine maintenance programs
• Reports to Vice President of Operations
Traffic Signal Electrician
Computer Services Company | 2006-2016 | Baldwin Park, CA • Traffic signal construction and maintenance
• Trained new employees
Certifications
G. KEY PERSONNEL RESUME
Licenses
NEC# 115259-G
86 2025 Bear Electrical Solutions, LLC 18
G. KEY PERSONNEL RESUME
87 2025 Bear Electrical Solutions, LLC 19
Adrian Salgado
Adrian is an experienced traffic signal technician and maintenance electrician that has spent his career focusing on signal and streetlight work. He has continued to evolve his career adding additional certifications and education to better serve customers.

Traffic Signal Technician
Experience
State Certified Electrician
IMSA Work Zone Safety
Level 1 Traffic Signal Technician
Level 2 Traffic Signal Technician
OSHA 30
Traffic Signal Technician
Bear Electrical Solutions | 2024-present | Anaheim, CA
• Construction, Installation, and Maintenance of Traffic Signals, Streetlights and Equipment • Communication configuration of network switches and devices for networks Senior Electrician
SunPower Corporation| 2021-2024 | Woodland Hills, CA
• Installed automatic transfer switches and energy storage systems • Provided a range of electrical services and focused troubleshooting Certifications/Licenses
G. KEY PERSONNEL RESUME
Traffic Signal Technician 2
St. Francis Electric| 2018-2021 | Riverside, CA
• Traffic signal maintenance
• Provided ongoing maintenance for the City of Lancaster and San Bernardino Traffic Signal Maintenance
Repair of pole knockdowns
Programming of ITERIS and Econolite detection
cameras
Troubleshooting of NEMA and 332Cabinents
Skills
Field Electrical Supervisor
SunPower Corporation| 2018-2019 | Woodland Hills, CA
Electrical Foreman
Metro RF Services| 2015-2019 | Ontario, CA
88 2025 Bear Electrical Solutions, LLC 20
James Snowden will be designated construction foreman to lead construction activities for the City. Experienced in streetlight and traffic signal construction, James will coordinate construction work according to priorities and plans; allocating general and daily responsibilities as well as supervise and train workers. James will also ensure manpower and resources are properly assigned and adequate for safe and sustainable construction practices.

James Snowden
Construction Foreman - Electrician Experience
IMSA Work Zone
IMSA Traffic Signal Level I / II
OSHA 30
EVITP Certified (Electrical Vehicle
Infrastructure)
Signal and Rigging Certified (Crane)
Construction Foreman - Electrician
Bear Electrical Solutions | 2022-present | Anaheim, CA
• Troubleshoot and repair streetlights and traffic signals • Supervise and train electricians and laborers
• Perform new construction activities including conduit, pullbox, wiring, foundation, and pole installations.
• Progress reports to management
• Monitor construction expenditures and ensure work remains within budget • Crane Operator
Electrician – Construction team
ILB Electric| 2017-2022 | Corona, CA
• Erect new traffic signals and streetlights from the ground up • Auger and pour new foundations
• Remove old poles and foundations and install new in place • Pull wire through conduits for signalized intersections. • Supervised directional boring operations.
• Terminated conduits, installed new pullboxes, concrete restoration supervision of apprentices.

Certifications
G. KEY PERSONNEL RESUME
CA Electrician NEC# 166842
Licenses
89 2025 Bear Electrical Solutions, LLC 21
Chad has previous working experience with this project during his tenure at another traffic signal maintenance company. For this project, Chad will be assigned as a crane operator and on-call maintenance support for emergency response work and any extraordinary work. Chad has over 5,000 working hours as a crane operator.

Chad Newton
Crane Operator / Electrician
Experience
IMSA Work Zone
IMSA Traffic Signal Level I/II
National Commission for the Certification of Crane
Operators (NCCCO)
Flagger Certified
OSHA 10
Traffic Signal Technician / Crane Operator
Bear Electrical Solutions | 2022-present | Anaheim, CA
• Traffic Signal Maintenance – Routine and Emergency Response Technician (Initial response and permanent repair)
• Traffic Signal infrastructure installation and repair (including conduits, pole foundations, TS gear, ITS) Traffic Signal Electrician
Yunex| 2011-2022 | Anaheim, CA
• Traffic signal construction and maintenance
• Crane Operator
• Emergency response and repair of traffic signals
Certifications
G. KEY PERSONNEL RESUME
Licenses
Class A Drivers License
Electrical IBEW Apprenticeship Graduate
90 2025 Bear Electrical Solutions, LLC 22
Phillip is an experienced construction and maintenance electrician that will be assigned to work on construction-based work for the agency. He specializes in streetlights installation, EV charging stations, communication infrastructure (fiber optic, networking cables), and other ITS infrastructure.

Phillip Heffernan
Construction & Maintenance Electrician
Experience
IMSA Work Zone
IMSA Traffic Signal Level I
FOA Fiber Optic Technician
ETA International Fiber Optic Technician
Electric Vehicle Infrastructure 1 Certification
OSHA 30 Certification
Bucket Truck and Aerial Work certified
Electrician
Bear Electrical Solutions | 2023-present | Anaheim, CA
• Construction, Installation, and Maintenance of Traffic Signals, Streetlights and Equipment • Electric Vehicle Charging Station Maintenance and Installation • Fiber Optic splicing, testing, and maintenance
• Communication configuration of network switches and devices for networks Electrical Instructor
Orange County Electrical Training Trust | 2022-present | Santa Ana, CA • Instructs apprenticeship programs – Inside Wireman, Sound Installer, and Intelligent Traffic Systems
• Provides the necessary training for electrical student candidates to become journeyman level electricians.

Certifications
G. KEY PERSONNEL RESUME
Electrician
ILB Electric | 2016-2023 | Corona, CA
• Traffic signal construction and maintenance
• Manage construction crews for streetlight, traffic signal projects CA Licensed NEC# 170250-G
Licenses
Electrician
Asplundh Construction | 2013-2015 | Buena Park, CA
• Traffic signal construction and maintenance
• Manage construction crews for streetlight, traffic signal projects 91 2025 Bear Electrical Solutions, LLC 23
H. CERTIFICATE OF NON-COLLUSION
92 2025 Bear Electrical Solutions, LLC 24
I. FEE SCHEDULE
93

Page 40 of 82 ends

ATTACHMENT B: Fee Schedule
I. Fee Schedule for On-Call Signal, Lighting and Electrical Maintenance Services Provide Fee Schedule for labor, services, and equipment. Apart from pole or cabinet knockdowns and other emergency situations, corrective and routine maintenance requires prior written approval from the City before any work is scheduled. The Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the City. The City reserves the right to obtain price quotes from more than one contractor to conduct maintenance services.

A. Labor Fee Schedule
Classification Hourly Straight Time Hourly Overtime Hourly Premium Duties:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ___________________________
Classification Hourly Straight Time Hourly Overtime Hourly Premium

Duties:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ___________________________
Classification Hourly Straight Time Hourly Overtime Hourly Premium Duties:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ___________________________
(Include additional sheets for the Labor Fee Schedule, if necessary.) Electrician - Foreman $126.50 $165.00 $205.00
Serve as primary point of contact between field crew and City for more complex electrical projects. Interprets plans and specs for advanced projects.

Electrician - Technician $120.00 $155.00 $200.00
Licensed and qualified to self perform electrical installation, maintenance, and repairs under minimal supervision. Perform preventative maintenance and emergency repairs.

Laborer $107.00 $135.00 $165.00
Provides essentail support to electricians by performing variety of manual tasks that help maintain efficient and safe jobsite conditions. This includes traffic control, material handling, pulling wire, digging and installation of undergrounding infrastructure.

Heavy Equipment Operator $105.00 $190.00 $235.00
Responsible to operating machinery used in construction and maintenance; they support trenching, pole installation, grading, and material handling activities. 94

Page 41 of 82 ends

B. Service Fee Schedule

1. Cabinet and controller laboratory testing and certification $ ________ per Item

2. USA marking $ ________ per Loc.

3. Furnish and install 6’-diameter inductive loop detector:

Quantity Price Each
1 to 4 $ _______
5 to 12 $ _______
13 to 20 $ _______
21 or more $ _______

4. Furnish and install 12” LED green ball:

Quantity Price Each
1 to 10 $ _______
10 to 25 $ _______

5. Furnish and install 12” LED red ball:

Quantity Price Each
1 to 10 $ _______
10 to 25 $ _______

6. Furnish and install 12” LED yellow ball:

Quantity Price Each
1 to 10 $ _______
10 to 25 $ _______

7. Install Traffic Signal Pole Foundation per latest Caltrans Standard Plans:

Type Price Each
1A $ _______
15TS $ _______

8. LED pedestrian signal module: $ _______ per module

9. Pedestrian Push Button (PPB): $ _______ per button

10. Accessible Pedestrian Signals (APS): $ _______ per button

11. Traffic signal backplate: $ _______ per module

12. Fiber optic cable installation: $ _______ per module

1,280.00
120.00
880.00
840.00
825.00
770.00
125.00
100.00
125.00
100.00
125.00
100.00
5,500.00
6,235.00
225.00
295.00
685.00
165.00
120.00 / FEET
95

Page 42 of 82 ends

13. Procure street light pole:

Type Price Each
1C123 above ground: $ _______
1C128 above ground: $ _______
1C123 below ground (6’): $ _______
1C128 below ground (8’): $ _______
C. Equipment Fee Schedule

1. Personnel Vehicle: $ __________

2. Pickup Truck: $ __________

3. Bucket Truck, specify height _____ $ __________

4. Bucket Truck, specify height _____ $ __________

5. Bucket Truck, specify height _____ $ __________

6. Bucket Truck, specify height _____ $ __________

7. Other ________________________ $ __________

8. Other ________________________ $ __________

9. Other ________________________ $ __________

10. Other ________________________ $ __________

11. Other ________________________ $ __________

12. Other ________________________ $ __________
Any equipment not listed will be charged per current Caltrans equipment rates. The City will pay a maximum travel time of one hour in each direction for emergency maintenance during non-working hours, weekends, and holidays.

II. Material Cost Mark-up
Provide proposed mark-up percentage of invoiced price for cost of material, outside those listed in Section I - Fee Schedule for On-Call Signal, Lighting and Electrical Maintenance Services. No markup will be allowed on tariffs, taxes, or freight/shipping.

Proposed mark-up = ________ %
4,235.00
4,155.00
5,525.00
5,945.00

25.00 35.00

40.00 45.00
45’
55’
Crane Truck 65.00
Dump Truck 35.00
Jack / Compressor 25.00

10.0 96
Agenda Item
City Council
Item #: 3.5. 8/26/2025 File #: 25-0481
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Cooperative Agreement between the City of Anaheim and the City of Orange for the Ball Road-Taft Avenue Corridor Regional Traffic Signal Synchronization Project.

2. SUMMARY
This cooperative agreement between the cities of Anaheim and Orange establishes the respective responsibilities of each agency for the inter-jurisdictional traffic signal synchronization along the corridor of Ball Road-Taft Avenue.

3. RECOMMENDED ACTION
Approve the cooperative agreement with the City of Anaheim in the amount of $61,520 for the implementation of Ball Road-Taft Avenue Corridor Regional Traffic Signal Synchronization Project; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this cooperative agreement is $61,520 and will be funded through Transportation System (TSIP) (287):
287-5704-87101-265097 Ball Rd-Taft Ave RTSSP

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
In August 2023, as part of the Renewed Measure M (M2) Regional Traffic Signal Synchronization Program (referred to as Project P), Orange County Transportation Authority (OCTA) issued a call for projects to coordinate traffic signals across multiple jurisdictional boundaries to enhance countywide traffic flow and reduce congestion.

In response to the call, the City of Anaheim, with the participation of the City of Orange, initiated an application and was awarded Measure M2 funds for the synchronization of the traffic signals along the Ball Road-Taft Avenue Corridor. The 10-mile corridor between Knott Avenue in the City of Anaheim and Tustin Street in Orange includes 37 traffic signals across the three jurisdictions of Anaheim, Orange, and Caltrans. Within the City of Orange, the corridor spans approximately two miles of Taft Avenue and includes six intersections from Main Street to Tustin Street.

In addition to signal timing coordination, the Ball Road-Taft Avenue Corridor project will include City of Orange Page 1 of 2 Printed on 8/21/2025
powered by Legistar™ 97
Item #: 3.5. 8/26/2025 File #: 25-0481
In addition to signal timing coordination, the Ball Road-Taft Avenue Corridor project will include improvements identified in the application. For the City of Orange, these improvements include installation of wireless radio communication, Ethernet switches, controller and cabinet upgrades, and closed-circuit television cameras.

The total Ball Road-Taft Avenue Corridor project cost is $1,713,247.50. The participating agencies agreed to a combined cash and in-kind match (staffing, equipment purchase) of $342,649.50 representing approximately twenty percent (20%) of the total project cost. Orange’s share of the project cost includes $61,520 in direct dollar match. Funding for Orange’s cash match will be funded through Transportation System (TSIP) (287).

The Cooperative Agreement (Attachment 1) describes the duties and responsibilities, including funding obligations of all the participating agencies. The City of Anaheim has agreed to act as the implementing agency to carry out the project. Participating agencies will be responsible for coordinating the installation of their elements during the project and on-going maintenance and operation after the three-year grant period. When completed, vehicular traffic in a synchronized corridor will often pass through a series of green lights before stopping.

7. ATTACHMENTS
· Attachment 1 Cooperative Agreement with the City of Anaheim · Attachment 2 Map of Ball Road-Taft Avenue RTSSP Corridor City of Orange Page 2 of 2 Printed on 8/21/2025
powered by Legistar™ 98
Agenda Item
City Council
Item #: 3.5. 8/26/2025 File #: 25-0481
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Cooperative Agreement between the City of Anaheim and the City of Orange for the Ball Road-Taft Avenue Traffic Signal Synchronization Project.

4. FISCAL IMPACT
The expense for this cooperative agreement is $61,520 and will be funded through Transportation System (TSIP) (287):
287-5704-87101-265097 Ball Rd-Taft Ave RTSSP

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

In addition to signal timing coordination, the Ball Road-Taft Avenue Corridor project will include City of Orange Page 1 of 2 Printed on 8/21/2025
powered by Legistar™ 99
Item #: 3.5. 8/26/2025 File #: 25-0481
In addition to signal timing coordination, the Ball Road-Taft Avenue Corridor project will include improvements identified in the application. For the City of Orange, these improvements include installation of wireless radio communication, Ethernet switches, controller and cabinet upgrades, and closed-circuit television cameras.

COOPERATIVE AGREEMENT BY AND BETWEEN THE CITY
OF ANAHEIM AND CITY OF ORANGE FOR THE BALL ROADTAFT AVENUE TRAFFIC SIGNAL SYNCHRONIZATION

PROJECT
7KLV&RRSHUDWLYH$JUHHPHQW
³Agreement¥) is made and entered into this day of
, 2025, by and between the CITY OF ANAHEIM, a municipal corporation

³$1$+(,0¥
and the CITY OF ORANGE, a municipal corporation (³ORANGE¥). ORANGE and $1$+(,0DUHFROOHFWLYHO\UHIHUUHGWRKHUHLQDV³&,7,(6¥ RECITALS:

A. ANAHEIM applied for a grant from the Orange County Transportation Authority
³2&7$¥
as part of the Renewed Measure M (M2) Regional Traffic Signal Synchronization Program ("RTSSP") (Project P), aimed to coordinate traffic signals across multiple jurisdictions to enhance countywide traffic flow and reduce congestion (the ³$33/,&$7,21¥

B. The Ball Road-Taft Avenue Traffic Signal Synchronization Project (the "PROJECT") was selected by OCTA as one of the RTSSP projects to be funded in Fiscal Year 2024-2025, based on an application submitted by ANAHEIM on behalf of CITIES.

C. OCTA and ANAHEIM entered into a Master Funding Agreement (Agreement No. C-1-2754) defining the terms and conditions for approved Measure M2 projects.

D. CITIES desire to initiate and implement the PROJECT, with ANAHEIM as the lead agency.

E. CITIES desire to enter into this Agreement to demonstrate their commitment to improving traffic signal synchronization opportunities for Orange County and to develop and implement the PROJECT.

F. CITIES desire to set the specific terms, conditions and funding responsibilities between the CITIES for the implementation of the PROJECT.

NOW, THEREFORE, it is mutually understood and agreed by the CITIES as follows:

1. TERM
This Agreement shall commence on the Effective Date and continue in full force and effect until December 31, 2030. This Agreement may be extended for up to two additional one-year periods upon the mutual written consent of the &,7,(6¶ project liaisons. 101
2 2. SCOPE OF PROJECT
A. The PROJECT includes improvement at thirty-seven (37) traffic signals along Ball Road-Taft Avenue corridor as described in and at an estimated cost as set forth in the PROJECT $SSOLFDWLRQ
³$33/,&$7,21¥
DWWDFKHGDV([KLELW³$¥DQGLQFRUSRUDWHGKHUHLQE\WKLVUHIHUHQFH B. The PROJECT includes elements identified in the APPLICATION, including certain hardware and software upgrades to traffic controllers, traffic telecommunications, master FRQWUROOHUVDQGDVVRFLDWHG V\VWHPV
FROOHFWLYHO\ UHIHUUHGWRDV ³7UDIILF&RQWURO(OHPHQWV DQG
these Traffic Control Elements will be constructed and/or installed and implemented as part of the PROJECT as identified in the APPL,&$7,21DWWDFKHGDV([KLELW³$¥

3. SHARED RESPONSIBILITIES
A. CITIES agree to coordinate the inclusion of other Traffic Control Elements and inkind services to be integrated during the construction of the PROJECT that are not included in the project application and that the applicable city will have the responsibility for verifying and coordinating during the course of the PROJECT. All costs associated with the inclusion of other Traffic Control Elements, if any, are the sole responsibility of the city owning each and any of those other elements during the PROJECT.

B. &,7,(6DJUHHWRLPSOHPHQWWKH352-(&7EDVHGRQ([KLELW³$¥LQFOXGLQJDPDWFK of approximately Three Hundred Forty-Two Thousand, Six Hundred Forty-Nine Dollars and 50/100 Cents ($342,649.50), which equals twenty percent (20%) of the PROJECT cost split with the following cost contribution of cash and in kind services:

Agency M2 Request City Match Project Total
PI* O&M** PI* O&M** PI* O&M**
Anaheim
$1,035,238.00 $89,280.00 $258,809.50 $22,320.00 $ 1,294,047.50 $111,600.00 $1,124,518.00 $281,129.50 $1,405,647.50
Orange
$228,800.00 $17,280.00 $57,200.00 $4,320.00 $ 286,000.00 $ 21,600.00 $246,080.00 $61,520.00 $307,600.00
TOTAL
$1,264,038.00 $106,560.00 $316,009.50 $26,640.00 $1,580,047.50 $133,200.00 $1,370,598.00 $342,649.50 $1,713,247.50
* Primary Implementation Phase
** Operations and Maintenance Phase
CITIES agree the final amount and corresponding match may vary and will be based on the 20% of actual cost of implementing all timing, improvements, and maintenance, as identified in the project application. OCTA will fund the remaining 80% of the project cost estimated at One 102
3 Million, Three Hundred Seventy Thousand, Five Hundred Ninety-Eight Dollars and 00/100 Cents ($1,370,598.00).

C. Upon issuance of a Notice to Proceed to the consultant that is selected by ANAHEIM through a Request for Proposal, ANAHEIM may issue invoices to CITIES for up to HLJKW\SHUFHQW

RIWKHFDVKPDWFKDPRXQWLGHQWLILHGLQ6HFWLRQ%DERYHDQG([KLELW³$¥ The remaining cash match amount will be invoiced after the completion of the Primary Implementation Phase of the PROJECT.

D. CITIES agree that unused PROJECT funds from one city may be used by another city (with matching fund responsibility) upon mutual written agreement of CITIES.

E. In the event the cost of the PROJECT exceeds the estimates as submitted in the APPLICATION, ANAHEIM shall meet with the affected city to determine revisions to the PROJECT. Any revisions necessitating an increase to the budget(s) or revised funding proposal(s) are subject to advanced written approval by the affected city. Any cost overruns shall be the financial responsibility of the jurisdiction where the work improvement occurs or as the case may be, causes the required improvement.

F. CITIES agree to:
(1) Designate a technical lead person to act as the liaison for the PROJECT.

The liaison and any other required personnel shall attend and participate in all PROJECT-related meetings and participate on the OCTA Traffic Forum.
(2) Participate, cooperate and coordinate with contractors, consultants, vendors and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes arising out of the PROJECT to the extent practicable with respect to the performance of the PROJECT.
(3) Participate and support the PROJECT implementation within the timeframe RXWOLQHG LQ WKH $33/,&$7,21 DQG FRQVLVWHQW ZLWK 2&7$¶V &RPSUHKHQVLYH 7UDQVSRUWDWLRQ )XQGLQJ3URJUDPV
³&7)3¥
*XLGHOLQHV
(4) Provide ANAHEIM all current intersection, local field master, and/or central control system timing plans and related data upon request. (5) Identify and verify the upgrades to Traffic Control Elements to be constructed and installed as part of the PROJECT and as identified in the project application for each city.
103
4 (6) Coordinate the inclusion of other Traffic Control Elements and in-kind services, where necessary, that CITIES require for the implementation of the PROJECT but are not included in the project application. Each city shall be responsible for the inclusion of such elements within reason.
(7) Maintain PROJECT-related signals and telecommunications equipment with high priority during the PROJECT and be responsible for repair of the signal control systems LQ&,7,(6¶RZQMXULVGLFWLRQ
(8) Provide on-site support for signal control systems, timing plans, detection systems and related equipment during construction, installation and integration, and be available to change or make adjustments to timing plans at a central or field location when necessitated by the PROJECT.
(9) Waive all fees associated with any local agency permits that may be required of the consultant, sub-consultants, contractors and/or service or equipment providers in the performance of the PROJECT.
(10) Document in-kind match or dollar match funding as identified in the project application and provide verification of such expenditures as part of any required review or audit process, which may include payroll records, contracts and purchase orders. (11) Maintain and operate the traffic signals and improvements for a period of two (2) years following the completion of the Primary Implementation Phase of the PROJECT. (12) Maintain a complete set of records in accordance with generally accepted accounting principles. Upon reasonable notice, CITIES shall permit the authorized representatives of ANAHEIM to inspect and audit all work, materials, payroll, books, accounts, and other data and records of CITIES for a period of four (4) years after final payment, or until any on-going audit is completed, whichever is later. For purposes of audit, the date of completion of this Agreement shall be the date of ANAHEIM¶VSD\PHQWRI &,7,(6¶ILQDOELOOLQJ VRQRWHGRQ
the invoice), if applicable, under this Agreement. ANAHEIM shall have the right to reproduce any such books, records, and accounts. The above provision with respect to audits shall extend to DQGRUEHLQFOXGHGLQFRQWUDFWVZLWK&,7,(6¶FRQWUDFWRU V

4. RESPONSIBILITIES OF CITY OF ORANGE
A. CITY of Orange agrees to the following responsibilities for implementation and funding of the PROJECT:
(1) To designate ANAHEIM as the Administering Agency for the PROJECT, authorizing ORANGE to manage, procure and implement all aspects of the PROJECT. 104
5 (2) To authorize OCTA to distribute its grant allocation of approximately One Million, Three Hundred Seventy Thousand, Five Hundred Ninety-Eight Dollars and 00/100 Cents ($1,370,598.00) to ANAHEIM in order to pool the CITIES' grant funds to effect completion of a more thorough PROJECT than could be accomplished by each city individually. (3) 7R FRQWULEXWH &,7,(6¶ cash match as set forth in Section 3.B, above.

Payment shall be within thirty (30) days of receipt of invoice from ANAHEIM. (4) To provide detailed documentation supporting any in-kind match set forth in Section 3.B, above, to the reasonable satisfaction of ANAHEIM. (5) To help develop the PROJECT scope, attend team meetings, and review all consultant and administrative reports pertaining to the scope of work in their individual jurisdictions.
(6) To provide required updates as requested by OCTA as part of the semiannual review process until the completion of the three-year grant period. Documents to be provided include but are not limited to payroll records, contracts, and purchase orders related to the PROJECT.

5. RESPONSIBILITIES OF ANAHEIM
ANAHEIM agrees to the following responsibilities for implementation and funding of the PROJECT:

A. To manage the PROJECT for CITIES, ANAHEIM shall act as the Administering Agency for the work for all CITIES. Within ten (10) days after this Agreement has been executed, ANAHEIM will provide an executed copy of this Agreement to OCTA, pursuant to the terms and conditions set forth herein.

B. To contribute its match share of cash as set forth in Section 3.B, above.

C. To enter into any required Cooperative Agreement with Caltrans regarding Caltrans Improvements in CITIES; to comply with all the terms and conditions of said Cooperative Agreement; to pay invoices for such Caltrans Improvements as required by Caltrans; and to invoice CITIES in a timely manner with detailed documentation of said Caltrans Improvements.

D. To work cooperatively with CITIES; to ensure that CITIES have the opportunity to SURYLGH PHDQLQJIXO LQSXW LQWR DOO SKDVHV RI WKH 352-(&7 WR HQVXUH WKDW &,7,(6¶ VWDII KDV
adequate time to review all draft reports, contracts, the proposed scope of work, and any other 105
6 pertinent information; and to convene regular meetings of staff representatives from CITIES to provide a regular process of input from CITIES to the consultant team.

E. To enter into an agreement with a qualified consultant and contractor to assist in the completion and monitoring of the PROJECT.

F. To coordinate the work effort of the PROJECT, provide the day to-day management of the consultant, and manage all consultant administration and contracting.

ANAHEIM shall review and pay the consultant's invoices accordingly after ensuring that the work has been satisfactorily performed.

G. To provide ongoing maintenance and operation of optimized signal timing after the Primary Implementation phase of the PROJECT is completed and to continue such maintenance until the end of the grant period and provide verification of such activities as required by Measure M2 program funding.

H. To comply with all of the terms and conditions of its Cooperative Agreement with OCTA, including the project reporting and auditing requirements contained therein.

I. ANAHEIM, or its authorized representatives, may upon close-out of PROJECT under this Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and procedures were followed. Such an audit shall be performed within one hundred HLJKW\

GD\VDIWHUWKH352-(&7¶VJUDQWSHULRGLVFRPSOHWH,IWKHDXGLWRUWHFKQLFDO review determines that any of the activities performed are ineligible for CTFP funding, the city that incurred the ineligible expense must return the amount of funding used to perform the ineligible activity to ORANGE.

6. MUTUAL INDEMNIFICATION
ANAHEIM AND ORANGE (PARTNERS) agree to indemnify, defend and hold harmless all PROJECT partners, their elected officials, officers, agents and employees from and against all claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by negligent acts, omission or willful misconduct of the PARTNERS, their officers, agents and employees in connection with or arising out of the performance of this Agreement.

7. INSURANCE
A. CITIES shall each maintain and keep in full force and effect during the term of this Agreement insurance or a program of self-insurance against claims for injuries to persons or GDPDJHVWRSURSHUW\ZKLFKPD\DULVHLQFRQQHFWLRQZLWK&,7,(6¶SHUIRUPDQFHRItheir obligations hereunder.
106
7 B. CITIES shall require their consultants and contractors performing work in connection with this Agreement to obtain and maintain the following minimum amount of insurance during the term of this Agreement as described below:
(1) General liability insurance in the amount of $2,000,000 per occurrence and $4,000,000 in the aggregate. Such insurance shall: (a) cover bodily injury, death and property damage; (b) name CITIES, and their elected officials, officers, employees, agents, volunteers and representatives as additional insured(s); and (c) be primary and not contributory with respect to insurance or self-insurance programs maintained by the city. (2) Business automobile liability with a combined single limit of $2,000,000.

Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis. (3) Workers' compensation insurance as required by law with any required employer's liability insurance with limits not less than $2,000,000 per accident. (4) Professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of $2,000,000 per claim. Contractor shall agree to keep such policy in force and effect for PROJECT duration.

C. The insurance policies maintained by a consultant or contractor shall be primary insurance and no insurance held or owned by CITIES shall be called upon to cover any loss under the policy. A consultant or contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

D. Before a consultant or contractor performs any work or prepares or delivers any materials, it shall furnish certificates of required insurance and endorsements to CITIES, evidencing the aforementioned minimum insurance coverages on forms acceptable to ANAHEIM, which shall provide that the insurance in force will not be canceled or allowed to lapse without at OHDVWWHQ

GD\V¶SULRUZULWWHQQRWLFHWR&,7,(6
E. If a consultant or contractor maintains broader coverage and/or higher limits than the minimums described above, the CITIES shall require and shall be entitled to the broader coverage and/or higher limits maintained by the consultant or contractor.

8. GENERAL PROVISIONS
A. Complete Agreement. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of 107
8 the terms and conditions of the agreement among CITIES and it supersedes all prior representations, understandings and communications among the parties.

B. Representatives. CITIES each designate their City Manager or his/her designee to be the representative of CITIES for purposes of this Agreement. The City Manager may issue all consents, approvals, directives, and agreements called for by this Agreement, except as otherwise expressly provided in this Agreement.

C. Waiver. The delay or failure of any city at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the city against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

D. Severability. If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

E. Compliance with All Laws. CITIES shall comply with all applicable federal, state and local laws, statutes, ordinances and regulations of any governmental agency having jurisdiction over the PROJECT.

F. Force Majeure. CITIES shall not be responsible for delays or lack of performance resulting from acts beyond their reasonable control. Such acts include, but are not limited to, any incidence of fire, flood, acts of God, commandeering of material, products, plants or facilities by the federal, state or local government, national fuel shortage, pandemic, and any other conditions beyond the reasonable control of a city.

G. Assignment. 1HLWKHUWKLV$JUHHPHQWQRUDQ\RIWKH&,7,(6¶ULJKWVREOLJDWLRQVRU duties hereunder may be assigned in whole or in part by any city without the prior written consent of the other CITIES in their sole and absolute discretion. Any attempted assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.

H. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California and applicable local and federal laws, regulations and guidelines.

In the event of any legal action to enforce or interpret this Agreement, the parties agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.
108
9 I. Attorneys' Fees. If litigation is brought by any city in connection with this Agreement, the prevailing party(ies) shall be entitled to recover from the opposing party(ies) all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party(ies) in the exercise of its rights and remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

J. Notices. Any notices, requests, or demands made among the CITIES pursuant to this Agreement are to be directed as follows:

To ORANGE: To ANAHEIM:

City Clerk City Clerk
City of Orange City of Anaheim
300 E. Chapman Ave. 200 S. Anaheim Blvd.

Orange, CA 92866 2nd Floor, Room 217
Anaheim, CA 92805
K. Order of Precedence. In the event of an inconsistency between this Agreement and the attached Exhibit, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

L. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

M. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

N. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

O. Counterparts of Agreement. This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute one agreement. 109
10 P. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written:

CITY OF ORANGE, a California municipal
corporation
By:_____________________________
Daniel R. Slater, Mayor
ATTEST:
________________________________
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
________________________________
Nathalie Adourian
Senior Assistant City Attorney •
CITY OF ANAHEIM, a California municipal
corporation
BY: _______________________________
ATTEST:
___________________________________
Theresa Bass, City Clerk
APPROVED AS TO FORM:

ROBERT FABELA, CITY ATTORNEY
BY: ______________________________
Bryn M. Morley
Deputy City Attorney
110
Exhibit A:

Project Application
111

10.1 37
Anaheim
Orange
Caltrans
Applicant Agency: City of
Contact Name:

Contact Number:

Contact Email:

Application Deadline
Project Overview
Total Match:
$1,713,247.50
$1,370,598.00
$342,649.50
Length of Corridor (mi):

Number of signals:

Total Project Cost:

M2 funds requested:

FY 2024 Call for Projects
Regional Traffic Signal Synchronization Program
Project P
Supplemental Application
10/26/2023
Ball Road-Taft Avenue Traffic Signal Synchronization Project Anaheim
John Thai
(714) 765-5202
[email protected]
Cash Match:

In-kind Match:

Participating Agencies:
$342,649.50
$0.00
112
Project P Supplemental Application Checklist Page
RTSSP Online Application – submitted through OCFundTracker a.Transportation Significance
b.Economic Effectiveness
c.Project Characteristics
d.

Project Scale
e.Number of Jurisdictions
f.Current Project Status
g.Funding Match
h.Cabinet photos, equipment specifications, as-built drawings, cabinet drawings, etc. Online only Section 1: Key Technical Information
a.Name of Project Corridor/Grid/Route 1
b.Project Limits 1
c.Project Length 1
d.Number of Signalized Intersections Along Corridor 1
e. Participating Agencies/Traffic Forum Members 1
f. Lead Agency 1
g. Designation of the corridor to synchronize 1
h. Project Start and End Date 1
i. Previous funding 1
j. Contact Information 1
k.Signalized intersections that are part of the project 2 l.Offset signalized intersections that are part of the project m. Project Map Depicting the Project Limits 3
Section 2: Regional Significance 4
Section 3: Acknowledgement of Required Tasks 5
Section 4: Funding Needs/Costs for Proposed Project by Task a. Summary of Project Cost 8
b. Summary of Cost by Agency 9
c. Summary of Intersection Improvement Costs 10
Section 5: Detailed Local Match Commitment 11
Section 6: Project Schedule by Task
a. Project Start and End Dates 12
b. Project Schedule by Task 12
Appendices
A. Calculations and Estimated Points 13
B. Agency Improvement Calculations 15
C. Vehicle Miles Traveled (VMT) 20
D. Agency Resolutions and Letters of Support 32
E. Additional Information (Optional) 37
Online
Project P Regional Traffic Signal Synchronization Program Table of Contents
i
113
SECTION 1: KEY TECHNICAL INFORMATION Ball Rd- Taft Av Traffic Signal Synchronization Project a. Project
b.
from to
c. Project Length (miles ):
d. Number of signalized intersections along the corridor (include all Caltrans intersections):
number of signals on project corridor(s) number of offset signals included in this project e. Participating agencies / Traffic Forum Members (including applicant agency ):
f. Lead Agency
g. Designation of the corridor to synchronize:
h. Project End Date:
i.
j. Contact Information (Include name, title, agency, phone, email, and address) Pauline Nguyen, Branch Chief Traffic Signals/Ramp
Metering/Census
Caltrans District 12
6681 Marine Way
Irvine CA 92618
John Thai, Principal Traffic Engineer
(714) 765-5202
[email protected]
City of Anaheim
201 S. Anaheim Bl Suite 502
Anaheim CA 92805
Gabrielle Hayes, Senior Civil Engineer
(714) 744-5561
[email protected]
City of Orange
300 E Chapman Ave
Orange CA 92866
Select any that apply:

Corridor
Ball Road - Taft Avenue Regional Traffic Signal Synchronization Project

10.1 Project Limits:

Anaheim
37 0
Knott Avenue Tustin Street
Project Start Date: September 1, 2024 August 31, 2027
Signal Synchronization Network Corridor / Priority Corridor Master Plan of Arterial Highways Corridor Anaheim
Buena Park
Caltrans
Costa Mesa
Cypress
Dana Point
Fountain Valley
Fullerton
Garden Grove
Huntington Beach
La Habra
La Palma
Laguna Beach
Laguna Hills
Mission Viejo
Orange
Placentia
Rancho Santa Margarita
San Clemente
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
Westminster
County of Orange Irvine Lake Forest
San Juan Capistrano
Yorba Linda
Aliso Viejo
Brea
Laguna Niguel
Laguna Woods
Los Alamitos
Re-timing at least 75% of previous project Timing at least 75% of new eligible project Newport Beach
None
All participating agencies are participating in the Countywide Baseline Project 1 114
SECTION 1: KEY TECHNICAL INFORMATION Ball Rd- Taft Av Traffic Signal Synchronization Project k. Signalized intersections that are part of the project:
1 Ball Road Knott Av
2 Ball Road Western Av
3 Ball Road Beach Bl*
4 Ball Road Gaymont Dr
5 Ball Road Dale Av
6 Ball Road Magnolia Av
7 Ball Road Webster Av (Ped)
8 Ball Road Gilbert St
9 Ball Road Perdido St
10 Ball Road Brookhurst St
11 Ball Road Empire St
12 Ball Road Nutwood St
13 Ball Road Trident Rd
14 Ball Road Euclid St
15 Ball Road Loara St
16 Ball Road Gilbuck Dr
17 Ball Road Walnut St
18 Ball Road Flore St
19 Ball Road Disneyland Dr
20 Ball Road Ox Rd
21 Ball Road Harbor Bl
22 Ball Road Lemon St
23 Ball Road Anaheim Bl
24 Ball Road Metrolink
25 Ball Road Lewis St-East St
26 Ball Road State College Bl
27 Ball Road Bellhaven St (Firestation)
28 Ball Road Sunkist St
29 Ball Road SB-57 Off Ramp*
30 Ball Road NB-57 On Ramp*
31 Ball Road Phoenix Club Dr
32 Ball Road Main St
33 Ball Road Batavia St
34 Ball Road Glassell St Legend
35 Ball Road Shaffer St
36 Ball Road Cambridge St
37 Ball Road Tustin St
Main Corridor Cross Street
Anaheim
Orange
*Caltrans
2 115
SECTION 1: KEY TECHNICAL INFORMATION Ball Rd- Taft Av Traffic Signal Synchronization Project m. Project Map Depicting the Project Limits and Offset Signals 3 116
SECTION 2: REGIONAL SIGNIFICANCE
Ball Rd- Taft Av Traffic Signal Synchronization Project Explain why this project is regionally significant:

Ball Road-Taft Avenue is a primary corridor that travels across multi-jurisdictional cities. This corridor was last funded by the M2 RTSSP (Project P) in 2013, over 10 years ago, which upgraded some of the traffic signal infrastructure and communications. For this project, there are 37 signals included along the 10.1 miles of the Ball Road – Taft Avenue corridor. The project starts at Ball Road and Knott Avenue at the City of Anaheim and ends at Ball Road and Tustin Street at the City of Orange. There are 28 intersections within the City of Anaheim and 6 intersections within the City of Orange. Caltrans is a participating agency and has 3 signalized intersections included in this project.

This corridor handles traffic volumes from 14,000 to 52,000 vehicles per day. It has a mixed land use with residential, commercial, and businesses and is a major route for major event generators such as Disney Theme Parks and Honda Center, site of the Anaheim Ducks and volleyball events of the 2028 Olympic Games.

Additionally, with the new development, OCVibe, around the Honda Center, traffic delays and vehicle emission will increase in the near future.

There is a need to upgrade the existing signal infrastructure along the corridor to accommodate the new current technologies and new standards.
4 117
SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Ball Rd- Taft Av Traffic Signal Synchronization Project a. PROJECT TASKS
Primary Implementation (PI) Phase, lasting approximately one year shall include the following:

Task 1:

Task 2:

Task 3:

By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to the following tasks:

Project Management - PI Phase
Data Collection and Field Review
System Design and Construction
This task is ongoing throughout the duration of the PI Phase of the project. It includes day-to-day project management, such as meetings, progress reports, tracking of schedules, tracking of cost by agency, invoicing, and overall administration of the PROJECT.

The following list is a minimum of what is required of this task:
• A running record of project cost broken down by Participating Agency shall be part of this task.

This information will be used by the Lead Agency to bill Participating Agencies for their respective project match.
• A running record of all scope changes and/or any deviations from the final approved application.

This information will be used by the Lead Agency to request for Scope Changes at the Semi-Annual Review (SAR).

This task shall include collecting seven-day, 24-hour machine counts, including vehicle and bike classifications, along each 1-mile segment of the corridor(s). The project shall also produce weekday and weekend peak period intersection turning movement (ITM) counts at every signalized intersection, including pedestrian and bicycle counts. ITM counts shall be conducted for two hours of each weekday peak period (AM, mid-day, and PM) and a single four-hour Saturday mid-day peak period. All counts shall be summarized in Microsoft Excel format. All data will adhere to the CTFP Guidelines for data compatibility.

Data collection also includes field review of before and after conditions. The floating car method shall be utilized with software and GPS for the ’Before’ Study to fine-tune the corridor operation and verify integrity of system intersection clocks. Synchronized Video shall be used to compare actual conditions to anticipated conditions dictated by the time-space diagram so that any anomalies may be corrected prior to the ’After’ studies task.

Field review conducted as part of this task will document the existing conditions for all signal timing, infrastructure, and system improvements on the project. This includes pre-construction pictures for comparison during the post-construction walkthrough, should there be any questions or discrepancies noted by any parties. Data Collection and Field Review Memos shall be provided to all participating agencies.

Check this box to indicate all agencies on this application will opt out of the data collection portion of Task 3 due to participation in the Countywide Baseline Project. A Before/After study is still required. A memorandum shall be submitted to indicate completion of this task.

The Lead Agency will hire a consultant(s), licensed contractor(s), and/or use city staff, or extension of staff, to design, procure, install, construct, and implement all desired components of the project as described in this application in accordance with the CTFP Guidelines.

All work and equipment supplied for the project shall comply and be done in accordance with the latest standards and provisions of each Participating Agency or latest approved California Department of Transportation (Caltrans) Standard Plans and Standard Specifications.

5 118
SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Ball Rd- Taft Av Traffic Signal Synchronization Project Task 4:

Task 5: Final PI Report
Signal Timing Optimization and Implementation
Check this box to indicate all agencies on this application will opt out of the Signal Timing Optimization and Implementation task (Task 4) due to participation in the Countywide Baseline Project. The Final PI Report shall still include a section on timing optimization and implementation from the Baseline Project.

As-built plans shall be provided to match the improvements. This task is not complete until all participating agencies approve the improvements implemented in their jurisdiction.

Synchronization will be inter-jurisdictional in nature. All existing traffic patterns, flows, and conditions will be taken into account. At a minimum, synchronized timing plans will be developed for a weekday AM, Mid-day, PM, and a Weekend peak period. Special generators such as schools and businesses along with cross street traffic will be considered as part of the project. Timing plans that will be developed will assist traffic in getting to its destination without regard to physical or jurisdictional boundaries.

The following list is a minimum of what is required of this task:
• A review of the basic timing parameters
• Concept of Operations documenting the recommended coordination strategies (e.g. segments, cycle lengths, etc.) based on existing data collection and simulations • Existing and Optimized simulation networks in Synchro (version 10) that is also shared with OCTA using the OCTA designated ID numbers
• Implementation and fine-tuning of proposed timing plans This task will not be complete until all participating agencies approve the new timing plans A Final PI Report, with an executive summary, shall provide complete documentation of the project, including, but not limited to:
• Project scope, objectives, locations, findings, and recommendations • Data collected: counts, travel time studies, and project benefits achieved in terms of fuel savings, travel time, and other measurable parameters
• For each intersection: lane configurations, signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods • All work performed for system construction and signal timing optimization • Implementation schedule and improvements accomplished, including dates • Procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system
The report shall document all planned and programmed improvements on the study corridor as well as recommendations based on PI tasks for further infrastructure improvements that would likely improve the corridor signal coordination project results. The report shall be completed in accordance with the current CTFP Guidelines.

Finally, the report shall provide recommendations with cost and benefit estimates for future improvements to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity), and traffic management strategies. These proposed improvements should be useful in determining future enhancements to the corridor.

A Project Summary Sheet, one sheet front and back, that describes the project and improvements gained shall be provided to OCTA. This sheet will be used by OCTA and Participating Agencies to present to the Board and elected officials.
6 119
SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Ball Rd- Taft Av Traffic Signal Synchronization Project By checking this box, the following additional PI task(s) and/or exceptions will be made:

Task 6:

Task 7:

Task 8:

By checking this box, the following additional O&M task(s) and/or exceptions will be made:
b.
c. ACKNOWLEDGMENT OF MEETING CTFP GUIDELINES
In addition, the City will also conduct signal timing runs in the O&M phase at the three Caltrans intersections for the two year O&M period and include the results in the O&M Final Report.

By checking this box, the Applicant Agency, on behalf of all the participating agencies, certify that all current CTFP guidelines were met for this project.

By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to obtain environmental clearance and other permits (if needed) for this project

ENVIRONMENTAL CLEARANCE AND OTHER PERMITS
ONGOING OPERATIONS AND MAINTENANCE (O&M) PHASE, lasting approximately two (2) years, shall include the following:

Final O&M Report
Continuing Support
Project Management - O&M Phase
During this 24-month period, the signal timing along the corridor/route/grid shall be observed and finetuned. This task shall also include the monitoring, maintaining, and repair of detection and communication implemented as part of this project. Monthly drives shall be conducted along the length of the project during all designated corridor synchronization timing plan hours of operation in order to verify that the synchronization timing is working as designed and complete any necessary adjustments. This is followed by a monthly memorandum summarizing the status and trends of the corridor based on the runs conducted. Trip logs for the month shall be provided to the Participating Agencies. The memorandum shall include all additional tasks requested and completed during that month. Performance metrics comparisons from ATSPM, where available, shall also be included in the memorandum.

At the end of the O&M Phase, a Final O&M Report documenting the Ongoing Operations and Maintenance efforts and procedures for continuing maintenance shall be prepared. At the minimum, the memorandum shall include when travel runs were conducted and issues and solutions throughout the phase. The memorandum shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor signal coordination project results.

There are three (3) Caltrans intersections within City of Anaheim city limits in the project. If these three Caltrans intersections are not included in OCTA's Baseline Signal Coordination Project, then the City, as part of this project, will perform all required counts at these locations and Anaheim staff coordinate these three locations with OCTA's project upon receipt of the signal coordination model. In addition, Anaheim will enter into a Coop Agreement with Caltrans and bear the cost of Caltrans encroachment permit fees, if any.

p
This task includes day-to-day project management, such as meetings, tracking of schedules, invoicing, and overall administration of the project. This task shall continue in full force as specified in the Primary Implementation Phase.
7 120
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Ball Rd- Taft Av Traffic Signal
Synchronization Project
a. Summary of Project Cost
Match Commitment: 20% (minimum 20%)
Total Project Cost (PI and O&M for a total of 3 years):

Total M2 Request:

Total Agency Match:

Total Project Cost:

Total M2 Request for PI Phase:

Total Agency Match for PI Phase:

Total PI Cost:

Total M2 Request for O&M Phase:

Total Agency Match for O&M Phase:

Total O&M Cost:

Task 3: System Design and Construction
$ 103,600.00
$ 18,500.00
$ 37,000.00
$ 13,500.00
Task 5: Project Report
$ 1,370,598.00
Task 2: Data Collection
Task 1: Project Management - PI Phase
Project Tasks Total Cost
$ 1,713,247.50
$ 11,100.00
$ 1,400,047.50
$ 37,000.00
$ 92,500.00
Total Project Cost:
$ 1,580,047.50
O&M Total
$ 106,560.00
$ 26,640.00
$ 133,200.00
Task 4: Signal Timing Optimization and Implementation
PI Total
$ 1,264,038.00
$ 316,009.50
Project Total
$ 342,649.50
$ 1,713,247.50
Task 8: Final Technical Memorandum
Task 7: Continuing Support
Task 6: Project Management - O&M Phase
8 121
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Ball Rd- Taft Av Traffic Signal
Synchronization Project
b. Summary of Cost by Agency
Agency Caltrans Offset Total
28 0 28
$ 2,500.00 $ 70,000.00
$ 1,000.00 $ 28,000.00
- $ 1,400,047.50
$ - $ -
$ 1,000.00 $ 28,000.00
$ 500.00 $ 14,000.00
$ 2,800.00 $ 78,400.00
$ 300.00 $ 8,400.00
PI
O&M
15%PI $ 228,907.13
Agency Caltrans Offset Total
6 0 0 6
$ 2,500.00 $ 15,000.00
$ 1,000.00 $ 6,000.00
- $ -
$ - $ -
$ 1,000.00 $ 6,000.00
$ 500.00 $ 3,000.00
$ 2,800.00 $ 16,800.00
$ 300.00 $ 1,800.00
PI
O&M $ 4,320.00 $ 21,600.00
Cost / Int Total Cost
$ 17,280.00
$ 20,160.00
$ 305,209.50
$ 80,640.00
$ 1,220,838.00
$ 21,600.00
Orange
Number of Signals:

Task 1: Project Management - PI Phase
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Task 2: Data Collection
Task 3: System Design and Construction
Total Cost
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
$ 1,526,047.50
Cost / Int Total Cost
Project Tasks (Orange)
Task 8: Final Technical Memorandum
$ 5,400.00 $ 27,000.00
M2 Requested Match Total Cost
M2 Requested Match
$ 100,800.00
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Anaheim
Number of Signals:

Task 5: Project Report
Project Tasks (Anaheim)
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 4: Signal Timing Optimization and Implementation
9 122
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Ball Rd- Taft Av Traffic Signal
Synchronization Project
c. Summary of Intersection Improvement Costs
Design Construction TOTAL
Average
Score
1 Anaheim Knott Av $ - $ 75,900.00 $ 75,900.00 30.3
2 Anaheim Western Av $ 2,900.00 $ 87,575.00 $ 90,475.00 28.2 3 Anaheim Beach Bl* $ - $ 3,162.50 $ 3,162.50 50.0
4 Anaheim Gaymont Dr $ - $ 13,915.00 $ 13,915.00 25.5
5 Anaheim Dale Av $ - $ 44,275.00 $ 44,275.00 27.0
6 Anaheim Magnolia Av $ - $ 45,540.00 $ 45,540.00 30.3
7 Anaheim Webster Av (Ped) $ - $ 7,590.00 $ 7,590.00 50.0 8 Anaheim Gilbert St $ 500.00 $ 56,975.00 $ 57,475.00 27.8 9 Anaheim Perdido St $ - $ 13,915.00 $ 13,915.00 25.5
10 Anaheim Brookhurst St $ - $ 45,540.00 $ 45,540.00 30.3 11 Anaheim Empire St $ - $ 44,275.00 $ 44,275.00 27.0
12 Anaheim Nutwood St $ - $ 44,275.00 $ 44,275.00 27.0
13 Anaheim Trident Rd $ 2,400.00 $ 44,515.00 $ 46,915.00 27.0 14 Anaheim Euclid St $ 500.00 $ 58,240.00 $ 58,740.00 30.3 15 Anaheim Loara St $ 2,400.00 $ 74,875.00 $ 77,275.00 27.8 16 Anaheim Gilbuck Dr $ 2,400.00 $ 74,875.00 $ 77,275.00 27.8 17 Anaheim Walnut St $ - $ 13,915.00 $ 13,915.00 25.5
18 Anaheim Flore St $ - $ 45,540.00 $ 45,540.00 30.3
19 Anaheim Disneyland Dr $ - $ 45,540.00 $ 45,540.00 30.3 20 Anaheim Ox Rd $ - $ 45,540.00 $ 45,540.00 30.3
21 Anaheim Harbor Bl $ 500.00 $ 58,240.00 $ 58,740.00 30.3 22 Anaheim Lemon St $ 2,400.00 $ 74,875.00 $ 77,275.00 27.8 23 Anaheim Anaheim Bl $ 500.00 $ 26,615.00 $ 27,115.00 27.0 24 Anaheim Metrolink $ 2,400.00 $ 38,190.00 $ 40,590.00 40.0 25 Anaheim Lewis St-East St $ - $ 13,915.00 $ 13,915.00 25.5 26 Anaheim State College Bl $ 2,400.00 $ 69,815.00 $ 72,215.00 40.0 27 Anaheim Bellhaven St (Firestation) $ 2,400.00 $ 38,190.00 $ 40,590.00 40.0 28 Anaheim Sunkist St $ 500.00 $ 58,240.00 $ 58,740.00 30.3 29 Anaheim SB-57 Off Ramp* $ - $ 2,500.00 $ 2,500.00 50.0 30 Anaheim NB-57 On Ramp* $ - $ 2,500.00 $ 2,500.00 50.0 31 Anaheim Phoenix Club Dr $ - $ 13,915.00 $ 13,915.00 25.5 32 Orange Main St $ 10,980.00 $ 139,995.00 $ 150,975.00 40.0 33 Orange Batavia St $ 11,880.00 $ 151,470.00 $ 163,350.00 40.0 34 Orange Glassell St $ 1,880.00 $ 23,970.00 $ 25,850.00 50.0 35 Orange Shaffer St $ 4,000.00 $ 51,000.00 $ 55,000.00 30.0 36 Orange Cambridge St $ 2,580.00 $ 32,895.00 $ 35,475.00 28.3 37 Orange Tustin St $ 6,280.00 $ 80,070.00 $ 86,350.00 40.0 49 0 $ - $ - $ -
50 0 $ - $ - $ -
- Anaheim TMC Improvements $ - $ 94,875.00 $ 94,875.00 40.0 - 0 TMC Improvements $ - $ - $ -
- 0 TMC Improvements $ - $ - $ -
- 0 TMC Improvements $ - $ - $ -
SIGNAL IMPROVEMENT TOTAL = $ 1,917,047.50 33.2
TASK 3 IMPROVEMENT TOTALS
LOC. AGENCY PROJECT CROSS

STREETS
10 123
SECTION 5: DETAILED LOCAL MATCH COMMITMENT
Ball Rd - Taft Av Traffic Signal Synchronization Project

PI OMM PI OMM PI OMM
$305,209.50 $20,160.00 $305,209.50 $20,160.00
$5,400.00 $4,320.00 $5,400.00 $4,320.00
$5,400.00 $2,160.00 $5,400.00 $2,160.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$316,009.50 $26,640.00 $0.00 $0.00 $316,009.50 $26,640.00 A. Cash Match
Agency Funding Source Amount of Cash
Contribution
Anaheim Gas Tax, Traffic Impact
Fees $325,369.50
Orange Gas Tax, M2 Fair Share $9,720.00
$342,649.50
B. In-Kind Services
i. Specific Improvements (List items and Cost):

Agency Expenditure
$0.00
ii. Staffing Commitment:

Agency Staff Position No. of Hours Fully Burdened
Hourly Rate Total*
None $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Description
None
$0.00 $342,649.50
TOTAL CASH MATCH:

TOTAL MATCH
$342,649.50
Type of Service to Project
Total Specific Improvements (i):
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency’s actual fully burdened billing rates, which must collectively equal the same value of the assigned “Total” dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel, hours at fully burdened rate shall be included with the in-kind report submittals. Records will be subject to auditing. In-kind match can be converted to Cash Match, but Cash Match cannot be converted to in-kind match.

Total for City of Select a City:

TOTAL IN-KIND MATCH* (i + ii):

Total Staffing Commitment (ii):

Caltrans
$7,560.00
0 $0.00 $0.00
0 $0.00 $0.00
$0.00
$0.00
0 $0.00 $0.00 $0.00
PART 1: AGENCY TOTAL MATCH SUMMARY
PART 2: MATCH BREAKDOWN (CASH vs IN-KIND SERVICES)
Agency
Orange
$9,720.00 $0.00
CASH
Anaheim
$325,369.50

TOTAL MATCH
$325,369.50
$9,720.00
$0.00 $7,560.00

IN-KIND
Select a City
11 124
SECTION 6: PROJECT SCHEDULE BY TASK
Ball Rd- Taft Av Traffic Signal
Synchronization Project
a. Projected Start and End Dates:

September 1, 2024
August 31, 2027
b. Projected Schedule by Task
Starting Date Ending Date
September 1, 2024 August 31, 2025
October 1, 2024 May 31, 2025
October 1, 2024 May 31, 2025
10/1/2024 (based on
Countywide Baseline
Project)
5/31/2025 (based on
Countywide Baseline
Project)
June 1, 2025 June 30, 2025
July 1, 2025 June 30, 2027
July 1, 2025 June 30, 2027
August 1, 2027 August 31, 2027
By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to implement this project within 12 months. (This means the project will be ineligible for delays and timely use funds extensions. This is not applicable to projects requesting OCTA to lead and Baseline Project participants.)
Project start date:

Project end date:

Task 8: Final Technical Memorandum
Task
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
12 125
Ball Rd- Taft Av Traffic Signal Synchronization Project

CALCULATIONS AND ESTIMATED POINTS
Appendix A
13 126
Ball Rd- Taft Av Traffic Signal Synchronization Project Estimated
Points
Yes,
0 / 0 =
= 10
= 15
/ =
=
37 = 6
37 / 46 =
= 8
3 Yes, = 5
Not = 0
Not Implementing within 12 months = 0
/ =
69 APPENDIX A: CALCULATIONS AND ESTIMATED POINTS
Total Estimated Points:

Calculation for Total Project Cost / VMT =
Participating Jurisdiction(s)
# of signals along entire length of corridor:
# of signals being synched / total # of corridor signals:

5.Number of Jurisdictions: (10 points)

6. Current Project Status (10 points)

4. Project Scale: (20 points)
$1,713,248

80.4%
$1,713,247.50
0 $342,649.50 20.00%

7. Funding Match: (5 points)
Retiming 75% of previous project
25 6
5 1.

Transportation Significance (25 points)
Inclusion of offset signals w/in 2,700'
Vehicle Miles Traveled (VMT): 376,682
10 9
14 Average project improvement score 33.2
Timing 75% of new eligible project
All agencies are participating in the Countywide Baseline Project Criteria (Max Points)
# of offset signals on project / total # of offset signals: 100.0%

2. Economic Effectiveness (Cost to Benefit Ratio): (10 points)

3. Project Characteristics: (20 points)
376,682 4.55
14 127
Ball Rd- Taft Av Traffic Signal Synchronization Project Appendix B

AGENCY IMPROVEMENT CALCULATIONS
15 128
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Ball Rd- Taft Av Traffic Signal Synchronization Project Is this a timing-only project (no improvements)? Has improvements TABLE I: AGENCY IMPROVEMENT PREFERENCES
Anaheim Orange Anaheim Orange Anaheim Orange
1 Above ground (e.g. wireless, cellular, etc.) $18,800 $1,880 Encom Radio, Fiber
Switch & power supply,
SFPs
2 Fiber Optic underground $0
3 All other (e.g. copper, aerial fiber, GPS, etc.) $5,000 $6,800 $680 Ethernet Switch,
SFPs, FDU, Fiber
Patch Panels
Fiber Switch & power
supply, SFPs, Fiber
Patch Panel
4 ATC signal controller $6,000 $7,000 $0 $700 Econolite 2070 w/EOS software
Econolite Cobalt w/
ASC3
5 Signal cabinet on existing foundation $24,000 $40,000 $2,400 $4,000 Western Systems Type P+
Use existing foundation
as is, Econolite TS Type
II P Cabinet, reuse
existing SCE service
10 CCTV $10,000 $12,000 $500 $1,200 Axis
13 Vehicle detection + bicycle detection $24,000 $0 Econolite 14 Vehicle detection $44,000 $4,400 Gridsmart w/ mounting brackets
16 Pedestrian detection (audible) Polara APS
20 EVP (hybrid or GPS) $12,000 $9,000 $0 $900 DDL Opticom GTT GPS 24 Signal Performance Monitoring $25,000 NoTraffic or
equivalent
27 Central System (server, licenses, workstations) $75,000 Server modules and
addtl licenses to
support SPMs from
field devices. The
number is a NTE
estimate.

Caltrans 34 Caltrans Cooperative Agreement $2,500
UNIT PRICE (MATERIAL + LABOR) APPLICABLE DESIGN COST PER UNITVENDOR/BRAND & ADDITIONAL NOTES

ID ITEM DESCRIPTION

TMC/TOC

CATEGORIES
Comm
Field
Elements
Yes No
16 129
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS
Ball Rd- Taft Av Traffic Signal Synchronization Project TABLE II: DESCRIPTION OF WORK BY INTERSECTION
Above ground (e.g. wireless, cellular, etc.)Fiber Optic undergroundAll other (e.g. copper, aerial fiber, GPS, etc.)ATC signal controllerSignal cabinet on existing foundationCCTVVehicle detection + bicycle detectionVehicle detectionPedestrian detection (audible)EVP (hybrid or GPS)Signal Performance MonitoringCentral System (server, licenses, workstations)Caltrans Cooperative Agreement 1 2 3 4 5 10 13 14 16 20 24 27 34
1 Anaheim Knott Av 1 1 1 1
2 Anaheim Western Av 1 1 1 1 1
3 Anaheim Beach Bl* 1
4 Anaheim Gaymont Dr 1 1
5 Anaheim Dale Av 1 1 1
6 Anaheim Magnolia Av 1 1 1
7 Anaheim Webster Av (Ped) 1
8 Anaheim Gilbert St 1 1 1 1
9 Anaheim Perdido St 1 1
10 Anaheim Brookhurst St 1 1 1
11 Anaheim Empire St 1 1 1
12 Anaheim Nutwood St 1 1 1
13 Anaheim Trident Rd 1 1 1
14 Anaheim Euclid St 1 1 1 1
15 Anaheim Loara St 1 1 1 1
16 Anaheim Gilbuck Dr 1 1 1 1
17 Anaheim Walnut St 1 1
18 Anaheim Flore St 1 1 1
19 Anaheim Disneyland Dr 1 1 1
20 Anaheim Ox Rd 1 1 1
21 Anaheim Harbor Bl 1 1 1 1
22 Anaheim Lemon St 1 1 1 1
23 Anaheim Anaheim Bl 1 1 1
24 Anaheim Metrolink 1 1
25 Anaheim Lewis St-East St 1 1
26 Anaheim State College Bl 1 1 1
27 Anaheim Bellhaven St (Firestation) 1 1
28 Anaheim Sunkist St 1 1 1 1
29 Anaheim SB-57 Off Ramp* 1
30 Anaheim NB-57 On Ramp* 1
31 Anaheim Phoenix Club Dr 1 1
32 Orange Main St 1 1 1 1
33 Orange Batavia St 1 1 1 1 1
34 Orange Glassell St 1
35 Orange Shaffer St 1
36 Orange Cambridge St 1 1 1
37 Orange Tustin St 1 1
- Anaheim TMC Improvements 1
QUANTITY TOTAL = 4 0 25 31 11 7 9 3 0 1 10 1 3

LOCATIONIMPLEMENTING AGENCY

PROJECT CROSS STREETS

DESCRIPTION OF WORK
17 130
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS
Ball Rd- Taft Av Traffic Signal Synchronization Project TABLE II: DESCRIPTION OF WORK BY INTERSECTION
1 Anaheim Knott Av
2 Anaheim Western Av
3 Anaheim Beach Bl*
4 Anaheim Gaymont Dr
5 Anaheim Dale Av
6 Anaheim Magnolia Av
7 Anaheim Webster Av (Ped)
8 Anaheim Gilbert St
9 Anaheim Perdido St
10 Anaheim Brookhurst St
11 Anaheim Empire St
12 Anaheim Nutwood St
13 Anaheim Trident Rd
14 Anaheim Euclid St
15 Anaheim Loara St
16 Anaheim Gilbuck Dr
17 Anaheim Walnut St
18 Anaheim Flore St
19 Anaheim Disneyland Dr
20 Anaheim Ox Rd
21 Anaheim Harbor Bl
22 Anaheim Lemon St
23 Anaheim Anaheim Bl
24 Anaheim Metrolink
25 Anaheim Lewis St-East St
26 Anaheim State College Bl
27 Anaheim Bellhaven St (Firestation)
28 Anaheim Sunkist St
29 Anaheim SB-57 Off Ramp*
30 Anaheim NB-57 On Ramp*
31 Anaheim Phoenix Club Dr
32 Orange Main St
33 Orange Batavia St
34 Orange Glassell St
35 Orange Shaffer St
36 Orange Cambridge St
37 Orange Tustin St
- Anaheim TMC Improvements
QUANTITY TOTAL =

LOCATIONIMPLEMENTING AGENCY

PROJECT CROSS STREETS
Construction
Management
& Inspection Contingency
15% 10%
$ - $ 60,000.00 $ 9,000.00 $ 6,900.00 $ 75,900.00
$ 2,900.00 $ 69,000.00 $ 10,350.00 $ 8,225.00 $ 90,475.00 $ - $ 2,500.00 $ 375.00 $ 287.50 $ 3,162.50
$ - $ 11,000.00 $ 1,650.00 $ 1,265.00 $ 13,915.00
$ - $ 35,000.00 $ 5,250.00 $ 4,025.00 $ 44,275.00
$ - $ 36,000.00 $ 5,400.00 $ 4,140.00 $ 45,540.00
$ - $ 6,000.00 $ 900.00 $ 690.00 $ 7,590.00
$ 500.00 $ 45,000.00 $ 6,750.00 $ 5,225.00 $ 57,475.00
$ - $ 11,000.00 $ 1,650.00 $ 1,265.00 $ 13,915.00
$ - $ 36,000.00 $ 5,400.00 $ 4,140.00 $ 45,540.00
$ - $ 35,000.00 $ 5,250.00 $ 4,025.00 $ 44,275.00
$ - $ 35,000.00 $ 5,250.00 $ 4,025.00 $ 44,275.00
$ 2,400.00 $ 35,000.00 $ 5,250.00 $ 4,265.00 $ 46,915.00 $ 500.00 $ 46,000.00 $ 6,900.00 $ 5,340.00 $ 58,740.00
$ 2,400.00 $ 59,000.00 $ 8,850.00 $ 7,025.00 $ 77,275.00 $ 2,400.00 $ 59,000.00 $ 8,850.00 $ 7,025.00 $ 77,275.00 $ - $ 11,000.00 $ 1,650.00 $ 1,265.00 $ 13,915.00
$ - $ 36,000.00 $ 5,400.00 $ 4,140.00 $ 45,540.00
$ - $ 36,000.00 $ 5,400.00 $ 4,140.00 $ 45,540.00
$ - $ 36,000.00 $ 5,400.00 $ 4,140.00 $ 45,540.00
$ 500.00 $ 46,000.00 $ 6,900.00 $ 5,340.00 $ 58,740.00
$ 2,400.00 $ 59,000.00 $ 8,850.00 $ 7,025.00 $ 77,275.00 $ 500.00 $ 21,000.00 $ 3,150.00 $ 2,465.00 $ 27,115.00
$ 2,400.00 $ 30,000.00 $ 4,500.00 $ 3,690.00 $ 40,590.00 $ - $ 11,000.00 $ 1,650.00 $ 1,265.00 $ 13,915.00
$ 2,400.00 $ 55,000.00 $ 8,250.00 $ 6,565.00 $ 72,215.00 $ 2,400.00 $ 30,000.00 $ 4,500.00 $ 3,690.00 $ 40,590.00 $ 500.00 $ 46,000.00 $ 6,900.00 $ 5,340.00 $ 58,740.00
$ - $ 2,500.00 $ - $ - $ 2,500.00
$ - $ 2,500.00 $ - $ - $ 2,500.00
$ - $ 11,000.00 $ 1,650.00 $ 1,265.00 $ 13,915.00
$ 10,980.00 $ 109,800.00 $ 16,470.00 $ 13,725.00 $ 150,975.00 $ 11,880.00 $ 118,800.00 $ 17,820.00 $ 14,850.00 $ 163,350.00 $ 1,880.00 $ 18,800.00 $ 2,820.00 $ 2,350.00 $ 25,850.00 $ 4,000.00 $ 40,000.00 $ 6,000.00 $ 5,000.00 $ 55,000.00 $ 2,580.00 $ 25,800.00 $ 3,870.00 $ 3,225.00 $ 35,475.00 $ 6,280.00 $ 62,800.00 $ 9,420.00 $ 7,850.00 $ 86,350.00 $ - $ 75,000.00 $ 11,250.00 $ 8,625.00 $ 94,875.00
SIGNAL IMPROVEMENT TOTAL = $ 1,917,047.50
Design Construction TOTAL NOTES

SIGNAL IMPROVEMENT COSTS
18 131
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS INSERT Project Name TABLE III: PROJECT AVERAGE IMPROVEMENT SCORES
Above ground (e.g. wireless, cellular, etc.)Fiber Optic undergroundAll other (e.g. copper, aerial fiber, GPS, etc.)ATC signal controllerSignal cabinet on existing foundationCCTVVehicle detection + bicycle detectionVehicle detectionPedestrian detection (audible)EVP (hybrid or GPS)Signal Performance MonitoringCentral System (server, licenses, workstations)Caltrans Cooperative Agreement Y/N
1 Anaheim Knott Av 1 50 30 40 30.3
2 Anaheim Western Av 1 50 30 30 30 28.2
3 Anaheim Beach Bl* 50 50.0
4 Anaheim Gaymont Dr 1 50 25.5
5 Anaheim Dale Av 1 50 30 27.0
6 Anaheim Magnolia Av 1 50 40 30.3
7 Anaheim Webster Av (Ped) 50 50.0
8 Anaheim Gilbert St 1 50 30 30 27.8
9 Anaheim Perdido St 1 50 25.5
10 Anaheim Brookhurst St 1 50 40 30.3
11 Anaheim Empire St 1 50 30 27.0
12 Anaheim Nutwood St 1 50 30 27.0
13 Anaheim Trident Rd 1 50 30 27.0
14 Anaheim Euclid St 1 50 30 40 30.3
15 Anaheim Loara St 1 50 30 30 27.8
16 Anaheim Gilbuck Dr 1 50 30 30 27.8
17 Anaheim Walnut St 1 50 25.5
18 Anaheim Flore St 1 50 40 30.3
19 Anaheim Disneyland Dr 1 50 40 30.3
20 Anaheim Ox Rd 1 50 40 30.3
21 Anaheim Harbor Bl 1 50 30 40 30.3
22 Anaheim Lemon St 1 50 30 30 27.8
23 Anaheim Anaheim Bl 1 50 30 27.0
24 Anaheim Metrolink 50 30 40.0
25 Anaheim Lewis St-East St 1 50 25.5
26 Anaheim State College Bl 50 30 40 40.0
27 Anaheim Bellhaven St (Firestation) 50 30 40.0
28 Anaheim Sunkist St 1 50 30 40 30.3
29 Anaheim SB-57 Off Ramp* 50 50.0
30 Anaheim NB-57 On Ramp* 50 50.0
31 Anaheim Phoenix Club Dr 1 50 25.5
32 Orange Main St 50 50 30 30 40.0
33 Orange Batavia St 50 50 30 30 40 40.0
34 Orange Glassell St 50 50.0
35 Orange Shaffer St 30 30.0
36 Orange Cambridge St 5 50 30 28.3
37 Orange Tustin St 50 30 40.0
- Anaheim TMC Improvements 40 40.0
AVERAGE SCORE = 33.2

LOCATIONIMPLEMENTING AGENCY

PROJECT CROSS STREETS NOTES

DESCRIPTION OF WORK
Time Source None/5+ Years or Within 5 Years 10+ or <

AVERAGE IMPROVEMENT SCORE
19 132
Ball Rd- Taft Av Traffic Signal
Synchronization Project
Appendix C
133
Ball Rd- Taft Av Traffic Signal
Synchronization Project
APPENDIX C: VEHICLE MILES TRAVELED (VMT)
ADTs Distance VMT
28,969 2.98 86,260
44,574 2.51 112,001
52,384 2.50 130,960
34,100 0.30 10,256
28,900 0.29 8,489
26,000 0.53 13,788
14,300 0.44 6,256
15,900 0.55 8,673

10.10 376,682
See Attached Counts.

Source:

Total Project VMT:

Main St - Batavia St
Segment
Harbor Bl - Phoenix Club Dr
Phoenix Club Dr - Main St
Batavia St - Glassell St
West City Limit - Brookhurst St
Brookhurst St - Harbor Bl
Glassell St - Cambridge St
Cambridge St - Tustin St
134
Ball Rd- Taft Av Traffic Signal
Synchronization Project

AGENCY RESOLUTIONS AND LETTERS OF SUPPORT
Appendix D
135
Ball Rd- Taft Av Traffic Signal
Synchronization Project
Appendix E

ADDITIONAL INFORMATION
136

ELIGIBLE IMPROVEMENTS
Signal Timing (No Capital) Online Offline
Timing Only 50 30
Timing + Traffic Responsive (license only) 50 15
Timing + Peer-to-Peer (configuration only) 50 40
Timing + Traffic Adaptive (license only) 40 1
Signal Communication No Time Source Time Source
Above ground (e.g. wireless, cellular, etc.) 50 30
Fiber Optic underground 25 15
All other (e.g. copper, aerial fiber, GPS, etc.) 5 1
Field Elements None/5+ Years Within 5 Years
ATC signal controller 50 10
Signal cabinet on existing foundation 30 10
Signal cabinet on new foundation 15 5
BBS/USP (attached) 20 10
BBS/UPS on existing foundation 10 5
BBS/UPS on new foundation 5 1
CCTV 30 10
Vehicle detection (ATSPM inputs + counts) 50 30
Vehicle detection (ATSPM inputs) 40 20
Vehicle detection + bicycle detection 30 15
Vehicle detection 30 15
Bicycle detection 30 15
Pedestrian detection (audible) 50 30
Pedestrian detection 30 15
Active transportation/pedestrian safety 50 30
Transit Signal Priority 50 25
EVP (hybrid or GPS) 40 10
EVP (infrared) 30 10
Speed feedback signs (existing post) 40 10
Speed feedback signs (new post) 20 10
Signal Performance Monitoring 40 10
Minor Signal Operational Improvements None/5+ Years Within 5 Years Channelization 40 20
Signal phasing improvement 50 25
TMC/TOC None/10+ Years Within 10 Years
Central System (server, licenses, workstations) 40 20
Display (video wall, VMS, etc.) 30 10
UPS for TMC 20 5
Caltrans Participation With Coop Without Coop
Caltrans Cooperative Agreement 50 25

SCORE BASED ON STATUS
137
Legend:

City of Anaheim
City of Orange Ball Road Corridor Caltrans
138
Agenda Item
City Council
Item #: 3.6. 8/26/2025 File #: 25-0489
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project; authorization to advertise for bids; and finding of California Environmental Quality Act (CEQA) exemption.

2. SUMMARY
Plans and specifications for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation project have been completed, and the project is ready to be advertised for bids. The total estimated construction cost, including contingencies and construction engineering is $552,668.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 25-26.01; Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project (SP-4307).

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

4. FISCAL IMPACT
None

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The City of Orange prepared an update to the Sewer Collection System Master Plan in 2012 as a planning tool to mitigate potential cumulative impacts to the sewer collection system from the City’s 2010 General Plan. The Sewer Master Plan (SMP) identifies projects that replace aging and structurally deficient sewer infrastructure and enhance pipeline capacity. In addition to the SMP, the Public Works Engineering Division coordinates with the Public Works Field Services Division to ensure that field observations of sewer repair hotspots and localized failures are identified and addressed as part of the Capital Improvement Program. The identified locations are either structurally deficient sewer mains or locations that require a higher than normal level of maintenance, generally due to offset joints, tree roots, broken sections, or being undersized.

Public Works will be replacing approximately 320 linear feet of existing six-inch sewer pipe with 10- City of Orange Page 1 of 2 Printed on 8/21/2025
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Item #: 3.6. 8/26/2025 File #: 25-0489
Public Works will be replacing approximately 320 linear feet of existing six-inch sewer pipe with 10- inch pipe on Main Street and Providence Avenue and constructing approximately 40 linear feet of new 10-inch sewer pipe and a new manhole on Main Street. Additionally, the scope of work would also include reconnecting all impacted service laterals.

In addition to the sewer improvements, this project will also rehabilitate an existing 50”x31” Corrugated Metal Pipe (CMP) Storm Drain crossing Tustin Street, north of Katella Avenue. The rehabilitation is needed to fix damage within the existing storm drain pipe.

Public Works has prepared plans and specifications to fix these issues and is ready to advertise for bids. The total estimated construction cost, including 15% for contingencies and construction engineering, is $552,668. Construction is scheduled to begin in October 2025 and is expected to be completed within 30 calendar days.

Plans and specifications are available for review in the Public Works Department.

7. ENVIRONMENTAL REVIEW
Categorical Exemption: the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (class 1(c) - Existing Facilities) because the project involves the repair and maintenance of existing facilities with no expansion of existing use. No public review is required.

8. ATTACHMENTS
· Location Map
City of Orange Page 2 of 2 Printed on 8/21/2025
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Agenda Item
City Council
Item #: 3.6. 8/26/2025 File #: 25-0489
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation project; authorization to advertise for bids; and finding of CEQA exemption.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 25-26.01; Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation (SP-4307).

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

4. FISCAL IMPACT
None

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

Public Works will be replacing approximately 320 linear feet of existing six-inch sewer pipe with 10- City of Orange Page 1 of 2 Printed on 8/21/2025
powered by Legistar™141
Item #: 3.6. 8/26/2025 File #: 25-0489
Public Works will be replacing approximately 320 linear feet of existing six-inch sewer pipe with 10- inch pipe on Main Street and Providence Avenue and constructing approximately 40 linear feet of new 10-inch sewer pipe and a new manhole on Main Street. Additionally, the scope of work would also include reconnecting all impacted service laterals.

Plans and specifications are available for review in the Public Works Department.

8. ATTACHMENTS
· Location Map
City of Orange Page 2 of 2 Printed on 8/21/2025
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map at the time of printing, use at your discretion.

No part of this map shall be reproduced for
commercial purposes.

Date Exported: 7/28/2025
Credits: City of Orange (2025)

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NOTE: Recent data updates may not be reflected on this
map at the time of printing, use at your discretion.

No part of this map shall be reproduced for
commercial purposes.

Date Exported: 7/28/2025
Credits: City of Orange (2025)

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Agenda Item
City Council
Item #: 3.7. 8/26/2025 File #: 25-0469
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Award of Contract to Peterson-Chase General Engineering Construction Inc. for Bridge Preventive Maintenance/Repair; Bid No. 24-25.23 (SP-3880).

2. SUMMARY
Bids for the Bridge Preventive Maintenance/Repair Project were received and opened on July 24, 2025. Three bidders responded to the notice inviting bids. The apparent low bidder is PetersonChase General Engineering Construction, Inc. of Irvine, CA in the amount of $2,696,416.

3. RECOMMENDED ACTION

2. Authorize the appropriation of $1,014,624 to Reimbursable Capital Projects (550):
550-5101-82001-255703 Structural Evaluation of City’s Bridges

3. Authorize the appropriation of $580,748 from Measure M2 (263) unreserved fund balance to:
263-5101-82001-255703 Structural Evaluations of City’s Bridges

4. FISCAL IMPACT
The expense for this contract is $2,831,237 and will be funded through Reimbursable Capital Projects (550) and Measure M2 (263) respectively:
550-5101-82001-255703 Structural Evaluations of City’s Bridges $2,402,059 263-5101-82001-255703 Structural Evaluations of City’s Bridges $429,178

5. STRATEGIC PLAN GOALS
Goal 5: Improve infrastructure, mobility, and technology.

City of Orange Page 1 of 3 Printed on 8/21/2025
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Item #: 3.7. 8/26/2025 File #: 25-0469

6. DISCUSSION AND BACKGROUND
The City of Orange (City) applied for and received grant funds from Federal Highway Administration Highway Bridge Program (HBP) as administered by the California Department of Transportation (Caltrans) for the rehabilitation of City-owned bridges. This program is a competitive grant program that provides funding to public agencies for maintenance of bridges within their jurisdiction. The HBP grant funds 88.53% of eligible construction cost with the City matching 11.47% of eligible costs plus non-participating costs of $117,965 (100% City’s cost) that includes concrete sidewalk, curb and gutter, asphalt concrete and other various costs.

The City was awarded this project in 2013 with an initial federal funding amount of $881,847 for Preliminary Engineering ($221,325) and Construction ($660,522) phases of the project. In 2017, due to scope of work changes that resulted in higher construction costs, Public Works staff requested and obtained additional HBP funding for construction which increased the HBP construction funding to $1,474,661. Subsequently, it was accepted and appropriated for the project by the City Council.

On May 2, 2024, the City received authorization from Caltrans Local Assistance to begin the construction phase of this project. However, because of the long delay from Caltrans to program funds for this project, construction costs significantly increased creating a funding shortfall. Again, Public Works staff pursued and obtained additional HBP funding to cover construction cost escalations. The revised funding document was recently approved and adjusted the total HBP construction funding to $2,489,285 for construction. Staff recommend accepting the funding increase of $1,014,624 into the project’s revenue account and appropriating it to the project’s expenditure account.

The scope of the project includes the methacrylate bridge deck treatment, expansion joint replacement, polyester concrete overlay, concrete repair, and steel components repairs. The bridges selected for rehabilitation are:

1. Tustin Avenue over Santiago Creek (Bridge #55C0043)

2. Memory Lane over Santa Ana River (Bridge #55C0046)

3. Katella Avenue over Santa Ana River (Bridge #55C0563L)

4. Orangewood Avenue over Santa Ana River (Bridge #55C0050)

5. Ball Road (Taft Avenue) over Santa Ana River (Bridge #55C0159)

6. Chapman Avenue over Santa Ana River (Bridge #55C0054)

7. Chapman Avenue over Santiago Creek (Bridge #55C0057)

8. Glassell Street over Santiago Creek (Bridge #55C0016) The City Council previously approved an advertisement for bids on June 10, 2025. The bid solicitation was advertised on June 19, 2025, for a period of five weeks and bids were opened on July 24, 2025. Three bids were received as follows:

1. Peterson-Chase General Engineering Construction, Inc., Irvine $2,696,416

2. American Civil Constructors West Coast LLC, Benicia $3,010,000 City of Orange Page 2 of 3 Printed on 8/21/2025
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Item #: 3.7. 8/26/2025 File #: 25-0469

3. Myers & Sons Construction LLC, Sacramento $3,675,559 The low bid is about 15.8% lower than the engineer’s estimate. Staff checked the references and qualifications for Peterson-Chase General Engineering Construction, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommend that Peterson-Chase General Engineering Construction, Inc. be awarded the contract in the total amount of $2,831,237, representing an original bid amount of $2,696,416, plus a 5% contingency of $134,821, for Bridge Preventive Maintenance/Repair Project.

Construction is scheduled to begin in October 2025 and is expected to be completed within 90 calendar days after receiving all required State, County, and local encroachment permits.

Specifications and cost estimates are available for review in the Public Works Department.

7. ATTACHMENTS
· Contract with Peterson-Chase General Engineering Construction, Inc. · Bid Abstract
City of Orange Page 3 of 3 Printed on 8/21/2025
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Agenda Item
City Council
Item #: 3.7. 8/26/2025 File #: 25-0469
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Award of Contract to Peterson-Chase General Engineering Construction Inc. for Bridge Preventive Maintenance/Repair; Bid No. 24-25.23 (SP-3880).

3. RECOMMENDED ACTION

2. Authorize the appropriation of $1,014,624 to Reimbursable Capital Projects (550):
550-5101-82001-255703 Structural Evaluation of City’s Bridges

3. Authorize the appropriation of $580,748 from Measure M2 (263) unreserved fund balance to:
263-5101-82001-255703 Structural Evaluations of City’s Bridges

5. STRATEGIC PLAN GOALS
Goal 5: Improve infrastructure, mobility, and technology.

City of Orange Page 1 of 3 Printed on 8/21/2025
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Item #: 3.7. 8/26/2025 File #: 25-0469

1. Tustin Avenue over Santiago Creek (Bridge #55C0043)

2. Memory Lane over Santa Ana River (Bridge #55C0046)

3. Katella Avenue over Santa Ana River (Bridge #55C0563L)

4. Orangewood Avenue over Santa Ana River (Bridge #55C0050)

5. Ball Road (Taft Avenue) over Santa Ana River (Bridge #55C0159)

6. Chapman Avenue over Santa Ana River (Bridge #55C0054)

7. Chapman Avenue over Santiago Creek (Bridge #55C0057)

1. Peterson-Chase General Engineering Construction, Inc., Irvine $2,696,416

2. American Civil Constructors West Coast LLC, Benicia $3,010,000 City of Orange Page 2 of 3 Printed on 8/21/2025
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Item #: 3.7. 8/26/2025 File #: 25-0469

Construction is scheduled to begin in October 2025 and is expected to be completed within 90 calendar days after receiving all required State, County, and local encroachment permits.

Specifications and cost estimates are available for review in the Public Works Department.

7. ATTACHMENTS
· Contract with Peterson-Chase General Engineering Construction, Inc. · Bid Abstract
City of Orange Page 3 of 3 Printed on 8/21/2025
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CONTRACT
[Bridge Preventive Maintenance/Repair (Bid No.24-25.23)] THIS CONTRACT (the “Contract”) is made and entered into as of ________________, 2025 (“Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and PETERSON-CHASE GENERAL ENGINEERING CONSTRUCTION, INC., a California corporation (“Contractor”), who agree as follows.

ARTICLE 1
Work Performed
a. For and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by City, and under the conditions expressed in the two (2) bonds presented to City with this Contract and incorporated herein by this reference, Contractor hereby agrees to and shall do all the work and furnish all the labor, materials, tools and equipment, except such as are mentioned in the specifications to be furnished by City to Contractor, necessary to complete in good workmanship and substantial manner the work (the “Work”) described in:
(1) The Construction Plans for Bridge Preventive Maintenance/Repair (Drawing SP-3880) prepared for City by Bradley R. Mielke, approved by the “Engineer” (as defined herein below) on June 30, 2023, and consisting of sheets numbered 1 through 13, inclusive (the “Plans”);
(2) The latest edition of the "City of Orange Standard Plans and Specifications" (the “Orange Book”) with the term "Engineer," as used in the Orange Book and in this Contract, to specifically include the City Engineer (or designee); (3) The latest edition of the "California Department of Transportation Standard Plans and Standard Specifications";
(4) The "Standard Specifications for Public Works Construction” (the “Greenbook”), and all amendments thereto, except the definition of “Subcontractor” in Section 1.2 (General – Terms and Definitions) of Part 1 (General Provisions) of the Greenbook, which is hereby amended in its entirety to read as follows: “Subcontractor – An individual, firm, or corporation having a direct contract with the Contractor for the performance of a part of the Work;” (5) The Labor Relations Forms attached as Attachment No. 3 and incorporated herein by this reference; and
(6) The Federal Provisions and Requirements attached as Attachment No. 4 and incorporated herein by this reference; and
(7) The Federal Prevailing Wage Rates attached as Attachment No. 5 and incorporated herein by this reference; and
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2 (8) The “City of Orange Standard Special Provisions;” (9) Contractor’s Bid Proposal, which is on file with City’s Department of Public Works.
b. Contractor acknowledges that it has received the Plans from City and that a complete copy of the Plans are in its possession and are hereby specifically referred to and by such reference made a part hereof. The Orange Book, Greenbook and City of Orange Standard Special Provisions and Standard Plans are on file with City’s Public Works Director and are hereby specifically referred to and by such reference made a part hereof. Contractor hereby acknowledges that it has read, reviewed and understands the Plans, the Orange Book, the Greenbook, the Special Provisions, the Standard Plans, and the Encroachment Permit as they relate to the Work, all of which documents shall be referred to herein collectively as the “Plans and Specifications.” c. Contractor acknowledges the provisions of Chapter 8.28 of the Orange Municipal Code which requires, among other things, that Contractor utilize City’s exclusive solid waste hauler for the rental of bins for trash and debris removal and imposes mandatory recycling requirements for self-hauled construction and demolition waste. The terms and conditions set forth in this Contract shall control over any terms and conditions in the Plans and Specifications to the contrary.
d. The Work shall be performed in conformity with the Plans and Specifications and the Bid Proposal and all applicable laws, including any and all applicable federal and state labor laws and standards and applicable prevailing wage requirements and any and all state, federal and local statutes, regulations and ordinances relating to the protection of human health or the environment.
e. Unless and until otherwise notified in writing by City’s Public Works Director, City’s Principal Civil Engineer, Randy Nguyen (“Authorized City Representative”), shall be the person to whom Contractor will report for the performance of the Work hereunder. It is understood that Contractor’s performance hereunder shall be under the direction and supervision of the Authorized City Representative or such other person as City’s Public Works Director may designate from time to time, that Contractor shall coordinate the Work hereunder with the Authorized City Representative to the extent required by the Authorized City Representative, and that all performances required hereunder by Contractor shall be performed to the satisfaction of the Authorized City Representative or City’s Public Works Director. f. It is expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and Contractor’s Bid Proposal, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said Bid Proposal conflicting herewith.
g. Contractor agrees that it has an obligation to reset all permanent survey markers as stated in the Orange Book, Part 4, Section 400-2, “Permanent Survey Markers,” and obtain the approval for pre- and post-construction centerline tie sheets and Corner Records from the County of Orange and deliver said approved documents to City as soon as they are received. This 152
3 obligation extends to any of its subcontractors that have performed work in this regard. This subsection survives completion of the Work, the Notice of Completion, and final payment and shall be an enforceable obligation until fulfilled.

ARTICLE 2
Commencement of Work
Contractor shall commence the Work provided for in this Contract within fifteen (15) days of the date of the issuance by City of a Notice to Proceed and diligently prosecute completion of the Work within NINETY (90) calendar days from such date, unless legal extension is granted in accordance with the terms set forth in the Greenbook. Time is of the essence in this Contract.

Contractor shall do all things necessary and incidental to the prosecution of Contractor's Work.

ARTICLE 3
Compensation
a. Contractor agrees to receive and accept an amount not to exceed TWO MILLION SIX HUNDRED NINETY-SIX THOUSAND FOUR HUNDRED SIXTEEN DOLLARS and 00/100 ($2,696,416.00), unless said amount is amended by Contract Change Order approved by the City, as compensation for furnishing all materials and doing all the Work contemplated and embraced in this Contract. Said compensation covers (1) all loss or damage arising out of the nature of the Work, from the acts of the elements; (2) any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the Work until its acceptance by City, other than as provided below; (3) all risks of every description connected with the Work; (4) all expenses incurred by or in consequence of the suspension or discontinuance of the Work; and (5) well and faithfully completing the Work, and for the whole thereof, in the manner and according to the Plans and Specifications, and requirements of the Authorized City Representative under them. Retention amounts shall be withheld from progress payments as required by law unless Contractor provides securities in lieu of retention.
b. In addition to the scheduled Work to be performed by the Contractor, the parties recognize that additional, unforeseen work and services may be required by the Authorized City Representative. In anticipation of such contingencies, the sum of ONE HUNDRED THIRTYFOUR THOUSAND EIGHT HUNDRED TWENTY-ONE DOLLARS and 00/100 ($134,821.00) has been added to the total compensation of this Contract. The Authorized City Representative may approve the additional work and the actual costs incurred by the Contractor in performance of additional work or services in accordance with such amount as the Authorized City Representative and the Contractor may agree upon in advance. Said additional work or services and the amount of compensation therefor, up to the amount of the authorized contingency, shall be memorialized in the form of a Contract Amendment approved by the City Manager on a form acceptable to the City Attorney. The Contractor agrees to perform only that work or those services that are specifically requested by the Authorized City Representative. Any and all additional work and services performed under this Contract shall be completed in such sequence as to assure their completion as expeditiously as is consistent with professional skill and care in accordance with a cost estimate or proposal submitted to and approved by the Authorized City Representative prior to the commencement of such Work or services.
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4 c. The total amount of compensation under this Contract, including contingencies, shall not exceed TWO MILLION EIGHT HUNDRED THIRTY-ONE THOUSAND TWO HUNDRED THIRTY-SEVEN DOLLARS and 00/100 ($2,831,236.00).

ARTICLE 4
Licenses
Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the Work contemplated by this Contract and that Contractor and subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Contract.

ARTICLE 5
Guarantees
a. Contractor guarantees the construction and installation of all Work included in the Plans and Specifications for which Contractor has been awarded this Contract. b. Should any of the materials or equipment installed pursuant to this Contract prove defective or should the Work as a whole prove defective, due to faulty equipment, workmanship, materials furnished or methods of installations, or should said Work or any part thereof fail to function properly, as designed, due to any of the above causes within twelve (12) months after the date on which said Work is accepted by City, Contractor shall make repairs and furnish such materials and equipment as are necessary to be furnished and installed within fifteen (15) calendar days after the receipt of a demand from City.
c. Said Work will be deemed defective within the meaning of this guarantee in the event that it fails to function as originally intended either by the Plans and Specifications of this Contract or by the manufacturer(s) of the equipment incorporated into the Work. d. In the event repairs are not made within fifteen (15) calendar days after Contractor's receipt of a demand from City, City shall have the unqualified option to make any needed repairs or replacements itself or by any other contractor. Contractor shall reimburse City, upon demand, for all expenses incurred in restoring said Work to the condition contemplated in this Contract, including the cost of any equipment or materials replaced. e. It is understood that emergency repairs may, by necessity, be made by City.

Therefore, when defective equipment, materials or workmanship result in emergency repairs by City, Contractor shall reimburse City, upon demand, for all expenses incurred. Emergency repairs will be deemed as those repairs determined by City’s Director of Public Works to be necessary due to an immediate detriment to the health, safety, welfare or convenience of the residents of City.
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5 ARTICLE 6
Water Quality
a. The Santa Ana Regional Water Quality Control Board (“RWQCB”) has issued National Pollutant Discharge Elimination System (“NPDES”) Permit No. R8-2009-0030 (the “Permit”), which governs storm water and non-storm water discharges resulting from municipal activities performed by City or its contractors. In order to comply with the Permit requirements, the County of Orange has prepared a Drainage Area Management Plan (“DAMP”), containing Model Maintenance Procedures with Best Management Practices (“BMPs”) that City and its contractors must adhere to. The Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dry-weather urban runoff, storm water runoff, and receiving water quality. Examples include: wash water from cleaning of sidewalks or parking lots must be collected and disposed of in the sewer or landscaped areas.
b. The Permit, the DAMP and the Model Maintenance Procedures are on file in the office of City’s Director of Public Works. Contractor hereby acknowledges that it has read, reviewed and understands the Permit, the DAMP and the Model Maintenance Procedures, as they relate to the Work and hereby shall perform the Work in conformance therewith.

ARTICLE 7
Independent Contractor; Contractor not Agent
a. At all times during the term of this Contract, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor’s services rendered pursuant to this Contract. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Contract. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Contract. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
b. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

ARTICLE 8
Public Work; Prevailing Wage
a. The Work which is the subject of this Contract is a “public work,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid. 155
6 To the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that Contractor, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.
b. Attached hereto as Attachment No. 1 and incorporated herein by this reference is a copy of the provisions of Sections 1725.5, 1771, 1771.1, 1771.4, 1775, 1776, 1777.5, 1813 and 1815 of the California Labor Code. Contractor hereby acknowledges that it has read, reviewed and understands those provisions of the Labor Code and shall prosecute and complete the Work under this Contract in strict compliance with all of those terms and provisions. c. Contractor shall secure the payment of compensation to its employees in accordance with the provisions of Section 3700 of the California Labor Code. Accordingly, and as required by Section 1861 of the California Labor Code, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
d. Contractor shall indemnify, protect, defend and hold harmless City and its officers, employees, contractors and agents, with counsel reasonably acceptable to City, from and against any and all loss, liability, damage, claim, cost, expense, and/or “increased costs” (including reasonable attorney’s fees, court and litigation costs, and fees of expert witnesses) which result or arise in any way from the noncompliance by Contractor of any applicable local, state and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages). It is agreed by the parties that, in connection with the construction of the Work which is the subject of this Contract, Contractor shall bear all risks of payment or non-payment of state prevailing wages. “Increased costs” as used in this paragraph shall have the meaning ascribed to it in Labor Code Section 1781, as the same may be enacted, adopted or amended from time to time. The foregoing indemnity shall survive termination of this Contract.

ARTICLE 9
Equal Employment Opportunity
During the performance of this Contract, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, 156
7 sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor shall post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any Work covered by this Contract, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

ARTICLE 10
Conflicts of Interest
Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a contractor to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code. Contractor further agrees that it shall not be eligible to work as the builder for any project for which the design work is part of this Contract.

ARTICLE 11
Indemnity
Contractor shall defend, indemnify and hold harmless City and its officers, officials, agents, and employees from and against:
a. Any and all claims, liabilities, losses, damages, penalties, costs or expenses (including reasonable attorneys' fees and court costs) which City may directly or indirectly sustain or suffer arising from or as a result of the death of any person or any accident, injury, loss or damage whatsoever caused to any person or the property of any person which shall occur on or adjacent to the real property which is the subject of this Contract, or in connection with performance of this Contract which may be directly or indirectly caused by the acts or omissions of Contractor or its officers, employees, contractors or agents, or as a consequence of any use, generation, manufacture, storage, disposal, release or threatened release of a hazardous waste or substance. Contractor shall not be responsible for (and such indemnity shall not apply to) any willful misconduct, negligence or breach of this Contract by City or its officers, officials, agents, and employees. The foregoing indemnity shall survive termination of this Contract. b. Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out 157
8 of Contractor’s Work under this Contract, including any and all claims under any law pertaining to Contractor’s status as an independent contractor.

ARTICLE 12
Insurance
a. Contractor shall procure and maintain for the duration of this Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder and the results of that Work by Contractor, its agents, representatives, employees or subcontractors. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth below shall be maintained for the duration of the Contract.
b. Contractor shall maintain the following minimum amount of insurance: the greater of either the limits set forth in (1) through (4), below; or all of the insurance coverage and/or limits carried by or available to Contractor.
(1) General Liability $2,000,000 per occurrence for bodily injury, personal injury and property damage. If
Commercial General Liability insurance
or other form with a general aggregate
limit is used, either the general aggregate
limit shall apply separately to this
project/location or the general aggregate
limit shall be twice the required
occurrence limit.
(2) Automobile Liability $1,000,000 per accident for bodily injury and property damage.
(3) Workers’ Compensation as required by the State of California. (4) Employer’s Liability $1,000,000 per accident for bodily injury or disease. c. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover the obligations of Contractor under this Contract. d. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the insurer shall reduce or eliminate such deductibles or selfinsured retentions with respect to City, its officers, officials, agents and employees; or Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. e. Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions:
158
9 (1) City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of Contractor (any auto), and with respect to liability arising out of Work or operations performed by or on behalf of Contractor, including materials, parts or equipment furnished in connection with such Work or operations. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 12.b, above, shall apply to City as an additional insured.
(2) For any claims related to this Contract, Contractor’s insurance coverage shall be primary insurance with respect to City, its officers, officials, agents and employees. Any insurance or self-insurance maintained by City, its officers, officials, agents and employees shall be excess of Contractor’s insurance and shall not contribute with it. (3) Coverage shall not be canceled, except after thirty (30) days’ prior written notice has been provided to City.
f. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Article 12. The endorsements shall be on forms acceptable to City. All certificates and endorsements are to be received and approved by City before the Work commences. However, failure to do so shall not operate as a waiver of these insurance requirements. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
g. All insurance procured and maintained by Contractor shall be issued by insurers admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. h. Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Contract unless otherwise directed by City. In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom by way of set-off from any sums owed Contractor. i. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all Work performed by Contractor, its employees, agents and subcontractors. Contractor shall obtain any other endorsement that may be necessary to effect this waiver of subrogation. 159
10 j. Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.

ARTICLE 13
Termination
City, acting through its City Manager or designee, reserves the right to terminate this Contract for any reason by giving five (5) days’ written notice of intent to terminate to Contractor.

Upon receipt of notice, Contractor shall immediately cease work, unless the notice provides otherwise. Should City terminate this Contract, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Contract, unless such termination shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

ARTICLE 14
Maintenance and Inspection of Records
In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Contract. During the term of this Contract and for a period of three (3) years after termination or completion of this Contract, City shall have the right to inspect and/or audit Contractor's records pertaining to the performance of this Contract at Contractor's office. Contractor shall make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

ARTICLE 15
Compliance with Laws
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws pertaining to the subject matter hereof or in any way regulating the activities undertaken by Contractor or any subcontractor hereunder.
b. Contractor represents and warrants that it:
(1) Has complied and shall at all times during the term of this Contract comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and (2) Has not and will not knowingly employ any individual to perform services under this Contract who is ineligible to work in the United States or under the terms of this Contract; and
(3) Has properly maintained, and shall at all times during the term of this Contract properly maintain, all related employment documentation records including, without 160
11 limitation, the completion and maintenance of the Form I-9 for each of Contractor’s employees; and
(4) Has responded, and shall at all times during the term of this Contract respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration. c. Contractor shall require all subcontractors and/or subconsultants to make the same representations and warranties required by this Article 15 when hired to perform services under this Contract.
d. Contractor shall, upon request of City, provide a list of all employees working under this Contract and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Contract without written notice to City, accompanied by the verification required herein for such employees. Contractor shall require all subcontractors and/or sub-consultants to make the same verification when hired to perform services under this Contract. e. If Contractor, or a subcontractor or subconsultant, knowingly employs an employee providing Work under this Contract who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, such shall constitute a material breach of this Contract and may be cause for immediate termination of this Contract by City.
f. Contractor shall indemnify and hold City, its officials and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures, City may sustain by reason of Contractor’s failure to comply with said laws, rules and regulations in connection with the performance of this Contract.

ARTICLE 16
Governing Law and Venue
This Contract shall be construed in accordance with and governed by the laws of the State of California and Contractor shall submit to the jurisdiction of California courts. Venue for any dispute arising under this Contract shall be in Orange County, California.

ARTICLE 17
Integration and Amendment
a. This Contract constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the Work to be performed under this Contract shall be of any force or effect unless it is in writing and signed by both parties. Any Work performed which is inconsistent with or in violation of the provisions of this Contract shall not be compensated. 161
12 b. Amendments to this Contract must be in writing and signed by both parties. The City Manager is authorized to execute amendments to this Contract up to the amounts specified in Chapter 3.08 of the Orange Municipal Code.

ARTICLE 18
Notice
Except as otherwise provided herein, all notices required under this Contract shall be in writing and delivered personally, by e-mail, or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission.
“CONTRACTOR” “CITY”
Peterson-Chase General Engineering Construction, Inc. City of Orange 16351 Construction Circle West 300 E. Chapman Avenue
Irvine, CA 92606 Orange, CA 92866-1591
Attn: Greg Chase Attn: Randy Nguyen
Telephone: (949) 252-0441 Telephone: (714) 744-5531
E-Mail: [email protected] E-Mail: [email protected] ARTICLE 19
Claim Resolution
City and Contractor agree that the claim resolution process applicable to any claim by Contractor in connection with the Work provided herein shall be subject to the procedures set forth in California Public Contract Code Section 9204, attached hereto as Attachment No. 2, and incorporated herein by this reference.

ARTICLE 20
Counterparts
This Contract may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures. [Remainder of page intentionally left blank; signatures on next page] 162
13 “CITY”

CONTRACT, BONDS AND INSURANCE
APPROVED BY:

Nathalie Adourian
Senior Assistant City Attorney
CITY OF ORANGE, a municipal corporation
By:

Daniel R. Slater, Mayor
ATTEST:

Pamela Coleman, City Clerk
“CONTRACTOR”

PETERSON-CHASE GENERAL
ENGINEERING CONSTRUCTION, INC.,
a California corporation
[Note: Signature of Chairman of the By:

Board, President or Vice President is Printed Name:
required] Title:
[Note: Signature of Secretary, Assistant By:

Secretary, Chief Financial Officer or Printed Name:

Assistant Treasurer is also required] Title:
√
163
164
Attachment No. 1

Page 1 of 13 ends

Orange City CouncilAugust 26, 2025

Orange City Council
August 26, 2025