Agenda packet — Orange City Council, October 14, 2025 (part 2 of 3)

FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 6272 106763 100-5601-56101- 945.00 8001338 09/25/2025 PRINTED 002509 GLOBALSTAR USA 541.21

DOC INVOICE NO ACCOUNT AMOUNT 5998 000000098574120 100-4011-56201- 541.21 8001339 09/25/2025 PRINTED 016493 LIANA GONSALVES 48.11 6355 MILEAGERB12-24 100-1801-57103- 48.11 8001340 09/25/2025 PRINTED 015551 NYKOLO GONZALEZ 46.00 6170 08/28-29/2025RB 100-4011-57101- 46.00 8001341 09/25/2025 PRINTED 016318 GRAFIX SYSTEMS 1,212.19 5684 34237 100-3011-55104- 1,212.19 8001342 09/25/2025 PRINTED 002442 GRANITE MASTERS 750.00 5762 OC-0625 100-7203-56999- 750.00 8001343 09/25/2025 PRINTED 000167 HACH COMPANY 784.64 5846 14667782 600-5802-53199- 784.64 8001344 09/25/2025 PRINTED 014632 JAMES HAMMORTREE 297.88 5805 9-9 LODGING REIMB 105-3124-53199- 297.88 8001345 09/25/2025 PRINTED 007956 AMERICAN HONDA FINANCE CO 599.79 6206 483245332 10/13/25 100-4133-56301- 599.79 8001346 09/25/2025 PRINTED 007956 AMERICAN HONDA FINANCE CO 585.79 6207 487763993 10/24/25 100-4133-56301- 585.79 8001347 09/25/2025 PRINTED 007956 AMERICAN HONDA FINANCE CO 589.79 6209 491544049 10/16/25 100-4133-56301- 589.79 8001348 09/25/2025 PRINTED 007956 AMERICAN HONDA FINANCE CO 550.75 6210 493269318 10/29/25 100-4121-56301- 550.75 8001349 09/25/2025 PRINTED 019436 HASA INC 9,292.82 5780 1052880 100-7203-53201- 578.93 5783 1055218 100-7203-53201- 904.58 5784 1057782 100-7203-56999- 2,935.00 5785 1058653 100-7203-53201- 1,134.79 5787 1058927 100-7203-53201- 13.64 5787 1058927 100-7203-56999- 187.92 5788 1061911 100-7203-53201- 1,191.56 5790 1064356 100-7203-53201- 739.78 5791 1066387 100-7203-53201- 768.59 5792 1050584 100-7203-53201- 838.03 8001350 09/25/2025 PRINTED 020299 ERIC HENDERSON 297.20 5818 08/18-29/2025RB 100-4011-57101- 297.20 91 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8001351 09/25/2025 PRINTED 019620 NATIONAL SIGNAL LLC 574.06

DOC INVOICE NO ACCOUNT AMOUNT 5983 0053679-IN 100-0000-15203- 574.06 8001352 09/25/2025 PRINTED 009030 ICON SIGNS / RKSK GROUP I 15,922.97 4809 8938 510-7201-84101- 15,922.97 8001353 09/25/2025 PRINTED 009564 INFOSEND INC 1,664.63 6192 294924 100-1201-55999- 1,664.63 8001354 09/25/2025 PRINTED 012820 INLAND KENWORTH US INC 119.26 5685 319474MNP 100-0000-15203- 119.26 8001355 09/25/2025 PRINTED 017338 INTRATEK COMPUTER INC 58,263.50 6326 20250250 100-1601-55999- 28,701.13 6327 20250305 100-1601-55999- 29,562.37 8001356 09/25/2025 PRINTED 020475 JOE MAR POLYGRAPH 250.00 6183 25-043-OPD 100-4011-55000- 250.00 8001357 09/25/2025 PRINTED 017467 CONNOR JONES 46.00 6173 08/28-29/2025RB 100-4011-57101- 46.00 8001358 09/25/2025 PRINTED 016844 KILTER TERMITE AND PEST C 250.00 5735 641418 100-5601-56101- 250.00 8001359 09/25/2025 PRINTED 025094 KRISTINE L MACDONALD 789.00 6269 ADD25-0070 100-0000-20106- 789.00 8001360 09/25/2025 PRINTED 001849 KUSTOM IMPRINTS 1,823.67 6274 52114 100-3011-53102- 1,823.67 8001361 09/25/2025 PRINTED 000209 L N CURTIS & SONS 6,041.20 6287 INV990188 100-3121-54101- 5,172.00 6288 INV988592 100-3011-53102- 345.61 6292 INV990685 100-3121-54101- 286.00 6343 INV992095 225-3216-53102- 237.59 8001362 09/25/2025 PRINTED 013853 LEVERAGE INFORMATION SYST 27,290.00 5859 2530413 600-5802-56101- 27,290.00 8001363 09/25/2025 PRINTED 021021 LINEGEAR INC 3,151.73 6295 61655 100-3011-53102- 75.43 6296 61727 100-3011-53102- 161.63 6297 61724 100-3011-53102- 678.83 6298 61652 100-3011-53102- 358.81 6304 61771 100-3011-53102- 182.10 6306 61714 100-3011-53102- 256.45 6307 61701 100-3011-53102- 182.10 92 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 6308 61647 100-3011-53102- 74.35

DOC INVOICE NO ACCOUNT AMOUNT 6310 61703 100-3011-53102- 89.43 6311 61653 100-3011-53102- 75.43 6312 61763 100-3121-54101- 338.34 6314 61743 100-3011-53102- 678.83 8001364 09/25/2025 PRINTED 015662 COSTAR 536.21 5708 122673196 100-1218-55000- 536.21 8001365 09/25/2025 PRINTED 000248 MC FADDEN-DALE INDUSTRIAL 24.55 6205 587499/5 600-5802-53201- 24.55 8001366 09/25/2025 PRINTED 000250 MC MASTER-CARR SUPPLY CO 2,143.65 6001 51616584 100-0000-15203- 146.68 6003 51942661 100-0000-15203- 18.63 6083 52256426 600-5802-53201- 463.70 6085 50814840 600-5802-53201- 985.12 6316 52001204 400-3121-53199- 756.60 6335 CM49282466 400-3121-53199- -227.08 8001367 09/25/2025 PRINTED 020065 MERIDIAN RAPID DEFENSE GR 17,778.75 5738 INV-R-6175 100-5201-55999- 17,778.75 8001368 09/25/2025 PRINTED 014455 MICHAEL BAKER INTERNATION 899.26 5836 1260788 510-7201-84101- 899.26 8001369 09/25/2025 PRINTED 001867 MISSION LINEN SUPPLY 226.92 6005 524615885 100-4011-55999- 226.92 8001370 09/25/2025 PRINTED 000261 MUNICIPAL WATER DISTRICT 624.00 6184 3219 600-5802-53101- 624.00 8001371 09/25/2025 PRINTED 005771 MICHAEL C MURPHY 46.00 6176 08/28-29/2025RB 100-4011-57101- 46.00 8001372 09/25/2025 PRINTED 001987 NIEVES LANDSCAPE LLC 2,289.42 6081 82042 263-5201-56103- 764.90 6084 82043 263-5201-56103- 34.74 6086 82681 100-5501-56103- 25.20 6087 82682 263-5201-56103- 231.58 6088 82684 600-5501-56103- 73.34 6089 82685 291-5501-56103- 467.12 6090 82686 291-5501-56103- 692.54 8001373 09/25/2025 PRINTED 019237 EDINGER URGENT CARE MEDIC 491.00 5716 00080812-00 100-1401-55101- 436.00 5969 00080811-00 730-1306-50203- 55.00 8001374 09/25/2025 PRINTED 000278 OCLC INC 918.73 93 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 6064 1000462540 100-2101-53101- 918.73 8001375 09/25/2025 PRINTED 099997 DUANE FITZGERALD 941.50

DOC INVOICE NO ACCOUNT AMOUNT 5793 5793 100-0000-20111- 941.50 8001376 09/25/2025 PRINTED 019593 ORANGE CAR WASH INC 367.00 5523 082025 100-5401-56999- 367.00 8001377 09/25/2025 PRINTED 000096 ORANGE CNTY TREASURER-TAX 21,859.33 6181 SH72216 100-4134-55000- 17,706.33 6182 SH72240 100-4134-55000- 4,153.00 8001378 09/25/2025 PRINTED 000096 ORANGE COUNTY HEALTH CARE 166.25 6033 IN2699081 601-5301-56999- 166.25 8001379 09/25/2025 PRINTED 000300 ORANGE ELDERLY SERVICES I 43,380.32 5696 OES-OPS-Sept2025 100-7104-55999- 18,675.00 5798 OES-SMP-AUG2025 263-7104-55000- 24,705.32 8001380 09/25/2025 PRINTED 020161 PACIFIC PREMIER BANK C/O 11,485.95 6278 RETREL AGR 7529x 550-0000-20103- 3,567.53 6278 RETREL AGR 7529x 600-0000-20103- 6,362.02 6278 RETREL AGR 7529x 550-0000-20103- 559.19 6278 RETREL AGR 7529x 600-0000-20103- 997.21 8001381 09/25/2025 PRINTED 000314 PETE'S ROAD SERVICE INC 609.70 6221 25-0867348-00 100-5401-56999- 325.00 6222 25-0867978-00 100-5401-56999- 429.70 6373 CM25-0821092-00-2 100-5401-56999- -100.00 6377 CM24-0793568-00 - 2 100-5401-56999- -45.00 8001382 09/25/2025 PRINTED 015817 RYAN PRATT 150.00 5691 9-11 RUNNING SHOES 100-3011-53102- 150.00 8001383 09/25/2025 PRINTED 017564 PROTELESIS CORP 3,896.44 6044 I-101411 100-1601-56999- 3,009.58 6045 A-101423 100-1601-56999- 886.86 8001384 09/25/2025 PRINTED 007130 PTI SAND & GRAVEL INC 1,770.89 6066 0155983 600-5803-81999- 1,770.89 8001385 09/25/2025 PRINTED 020742 RAPID FIRE SAFETY & SECUR 52.00 6074 INV-706428326 100-5601-56101- 52.00 8001386 09/25/2025 PRINTED 019651 RC EMPIRE CORP INC 70.00 5687 4499 100-5401-56999- 70.00 8001387 09/25/2025 PRINTED 025088 RED BEACON FIRE AND ELECT 3,300.00 5978 798R 100-5601-56101- 3,300.00 94 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8001388 09/25/2025 PRINTED 000331 RED WING BUSINESS ADVANTA 2,117.65

DOC INVOICE NO ACCOUNT AMOUNT 5970 855ST1-1597671 730-1306-54101- 310.30 5972 855ST1-1594752 730-1306-54101- 407.26 5973 855ST1-1610472 730-1306-54101- 550.00 5975 855ST1-1645379 730-1306-54101- 350.15 5976 855ST1-1665340 730-1306-54101- 237.04 5979 855ST1-1665459 730-1306-54101- 262.90 8001389 09/25/2025 PRINTED 018720 OSCAR RENDON 114.00 5952 25 CWEA CERT 601-5301-57104- 114.00 8001390 09/25/2025 PRINTED 009419 RHA LANDSCAPE ARCHITECTS 2,010.00 6049 122625 510-7201-84101- 2,010.00 8001391 09/25/2025 PRINTED 020893 RICHARD C SLADE AND ASSOC 1,658.95 5845 8349 600-5802-55101- 1,658.95 8001392 09/25/2025 PRINTED 016387 ROCK E MILLER & ASSOCIATE 967.50 5702 11224 731-1301-55102- 967.50 8001393 09/25/2025 PRINTED 012784 S C SIGNS & SUPPLIES LLC 1,405.06 5937 262643 100-5201-53201- 1,405.06 8001394 09/25/2025 PRINTED 002298 SANTA ANA COLLEGE 10,856.00 6177 55395 100-4011-57101- 5,428.00 6178 55394 100-4011-57101- 5,428.00 8001395 09/25/2025 PRINTED 001006 SASE COMPANY INC 379.45 6239 INV379250 270-5201-56101- 379.45 8001396 09/25/2025 PRINTED 000368 SCHORR METALS INC 119.41 6230 2028616 600-5803-56101- 119.41 8001397 09/25/2025 PRINTED 001235 SERRANO WATER DISTRICT 239,539.37 6025 181 600-5802-53105- 239,539.37 8001398 09/25/2025 PRINTED 004604 SHRED-WISE INC 50.00 5963 17620072225 100-1301-53101- 50.00 8001399 09/25/2025 PRINTED 014719 SITEONE LANDSCAPE SUPPLY 692.42 6091 157282664-001 600-5803-53201- 692.42 8001400 09/25/2025 PRINTED 005450 GLAXOSMITHKLINE LLC 3,384.99 6346 8254700738 100-3121-55101- 1,421.70 6346 8254700738 100-4011-55101- 744.70 6346 8254700738 731-1306-55999- 1,218.59 8001401 09/25/2025 PRINTED 000718 SOUTH COAST AQMD 10,690.20 95 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 5954 4594515 100-5601-56101- 565.63

DOC INVOICE NO ACCOUNT AMOUNT 5955 4595791 100-5601-56101- 170.94 5956 4594576 100-5601-56101- 565.63 5958 4595965 100-5601-56101- 170.94 5959 4594588 100-5601-56101- 565.63 5960 4596016 100-5601-56101- 170.94 5967 4594589 100-5601-56101- 565.63 5971 4596017 100-5601-56101- 170.94 5974 4594590 100-5601-56101- 565.63 5977 4596018 100-5601-56101- 170.94 6172 26165 600-5802-56101- 5,936.40 6234 4594583 600-5802-56101- 900.01 6235 4596000 600-5802-56101- 170.94 8001402 09/25/2025 PRINTED 002990 SOUTHERN COUNTIES LUBRICA 625.49 5953 104416 600-5803-56101- 625.49 8001403 09/25/2025 PRINTED 000386 SOUTHERN COUNTIES OIL CO 1,653.82 6168 IN-0000205084 100-0000-15204- 1,653.82 8001404 09/25/2025 PRINTED 020235 SOUTHERN TIRE MART LLC 3,062.17 6021 7090055195 100-0000-15203- 1,694.76 6022 7090055209 100-0000-15203- 1,367.41 8001405 09/25/2025 PRINTED 020829 SP PLUS CORPORATION 31,254.22 6007 83559-I1-0825F 100-4141-55999- 31,254.22 8001406 09/25/2025 PRINTED 016366 SPECIALTY TRUCK COLLISION 4,779.49 5802 13841 731-1306-50299- 3,498.19 5806 13840 100-5401-56999- 1,281.30 8001407 09/25/2025 PRINTED 000396 STATE OF CALIF DEPT OF JU 1,564.00 5961 843249 100-1401-55101- 684.00 5961 843249 100-1201-53199- 64.00 6006 841087 100-4011-55999- 816.00 8001408 09/25/2025 PRINTED 014665 KATEY SULLIVAN 64.00 5951 08/28-30/2025RB 105-3124-53199- 64.00 8001409 09/25/2025 PRINTED 009975 SUNBELT RENTALS INC 83.54 5723 173878552-0002 600-5803-56301- 83.54 8001410 09/25/2025 PRINTED 001303 SUNRISE MULTISPECIALIST M 180.00 5980 00198048-00 730-1306-50203- 115.00 5981 00198460-00 730-1306-50203- 65.00 8001411 09/25/2025 PRINTED 002294 T-MOBILE 165.00 6248 L2509231064 100-4131-55999- 165.00 96 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8001412 09/25/2025 PRINTED 019329 TESS ELECTRIC INC 800.00

DOC INVOICE NO ACCOUNT AMOUNT 5786 1684 600-5802-56102- 800.00 8001413 09/25/2025 PRINTED 015776 THE COUNSELING TEAM INTER 1,000.00 5803 INV106310 100-3121-55101- 1,000.00 8001414 09/25/2025 PRINTED 025046 THE HITT COMPANIES INC 67.38 6036 OE-144045 100-1201-53101- 67.38 8001415 09/25/2025 PRINTED 002753 TOWNSEND PUBLIC AFFAIRS I 9,000.00 6302 24002 100-1201-55999- 9,000.00 8001416 09/25/2025 PRINTED 000413 TOYOTA FINANCIAL SERVICES 498.35 6216 01272E8364 10/8/25 100-4121-56301- 498.35 8001417 09/25/2025 PRINTED 000413 TOYOTA FINANCIAL SERVICES 491.77 6219 010272A1808 10/11/25 100-4133-56301- 491.77 8001418 09/25/2025 PRINTED 000413 TOYOTA FINANCIAL SERVICES 533.78 6211 010272E6125 10/3/25 100-4133-56301- 533.78 8001419 09/25/2025 PRINTED 000413 TOYOTA FINANCIAL SERVICES 498.76 6212 010272C4596 10/3/25 100-4132-56301- 498.76 8001420 09/25/2025 PRINTED 000413 TOYOTA FINANCIAL SERVICES 498.54 6215 010272C5688 10/18/25 100-4132-56301- 498.54 8001421 09/25/2025 PRINTED 000413 TOYOTA FINANCIAL SERVICES 499.80 6218 010272ZX260 10/21/25 100-4133-56301- 499.80 8001422 09/25/2025 PRINTED 000413 TOYOTA FINANCIAL SERVICES 498.74 6220 010272B3581 10/21/25 100-4133-56301- 498.74 8001423 09/25/2025 PRINTED 002962 TRAUMA INTERVENTION PROGR 17,823.00 6169 5651 100-0000-55999- 17,823.00 8001424 09/25/2025 PRINTED 019458 TUNNELWORKS SERVICES INC 22,704.24 6028 2159 601-5301-87102- 22,704.24 8001425 09/25/2025 PRINTED 020979 TURNERS TOTAL PAINTING SV 1,750.00 CNV-31997 TTP05052025 100-2101-53101- 650.00 CNV-31997 TTP05052025 100-2317-55999- 1,100.00 8001426 09/25/2025 PRINTED 004589 TURNOUT MAINTENANCE CO 40.00 6328 30203 100-3121-56101- 40.00 8001427 09/25/2025 PRINTED 001563 ULINE 1,241.24 6191 197955347 100-4134-53199- 1,241.24 97 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8001428 09/25/2025 PRINTED 013781 ULTIMATE MAINTENANCE SERV 1,475.00

DOC INVOICE NO ACCOUNT AMOUNT 5752 35732 100-5601-56104- 1,475.00 8001429 09/25/2025 PRINTED 000944 UNITED PARCEL SERVICE 104.98 6344 00005733W1385 2026 100-3011-53104- 17.90 6344 00005733W1385 2026 100-3011-53104- 13.64 6344 00005733W1385 2026 100-5001-53104- 73.44 8001430 09/25/2025 PRINTED 019230 UNITED RENTALS INC 3,180.99 5760 252830569-001 263-5201-53201- 338.28 5761 252830470-001 263-5201-53201- 385.96 5941 253056853-001 263-5201-53201- 573.18 5944 253057158-001 263-5201-53201- 318.07 6029 253115925-001 263-5201-53201- 920.13 6030 253116109-001 263-5201-53201- 645.37 8001431 09/25/2025 PRINTED 019333 URBAN RESTORATION GROUP U 3,579.44 5946 00049691 100-5201-53201- 3,579.44 8001432 09/25/2025 PRINTED 020018 HD SUPPLY INC 420.73 6253 INV00830215 600-5802-53201- 420.73 8001433 09/25/2025 PRINTED 000551 V & V MANUFACTURING INC 312.21 5996 63100 100-4011-53102- 312.21 8001434 09/25/2025 PRINTED 021009 EMILY VAZQUEZ 160.00 6283 87274225-REFUND 100-7001-46601- 160.00 8001435 09/25/2025 PRINTED 016163 VERITIV OPERATING COMP 4,487.11 6035 069-50115885 100-0000-15201- 1,824.56 6035 069-50115885 100-3121-53199- 665.65 6035 069-50115885 100-7203-53299- 665.62 6035 069-50115885 270-5201-53101- 665.64 6035 069-50115885 100-4011-57101- 665.64 8001436 09/25/2025 PRINTED 016948 VERIZON BUSINESS SERVICES 2,061.24 6185 73474987 355-4011-56201- 1,896.34 6185 73474987 450-4141-56201- 164.90 8001437 09/25/2025 PRINTED 001845 VERIZON WIRELESS 10,543.75 6358 6123226668 100-1201-56201- 77.70 6358 6123226668 100-1601-56201- 411.56 6360 6123260412 100-6201-56201- 230.31 6360 6123260412 210-6301-55105- 219.03 6360 6123260412 100-6301-56201- 421.01 6362 6123175889 100-7001-56201- 1,751.88 6363 6123159145 100-1822-56201- 155.40 6364 6123260414 600-5802-56201- 2,503.73 6365 6123159146 100-5001-56201- 2,243.37 98 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 6365 6123159146 601-5301-56201- 1,336.48

DOC INVOICE NO ACCOUNT AMOUNT 6365 6123159146 270-5201-56201- 906.89 6365 6123159146 100-5401-56201- 190.93 6365 6123159146 100-5101-56201- 47.73 6365 6123159146 601-1601-80299- 47.73 8001438 09/25/2025 PRINTED 001845 VERIZON WIRELESS 12,901.93 6002 6123259164 355-4011-56201- 4,162.21 6186 6123724689 100-4011-56201- 160.07 6186 6123724689 100-4121-56201- 365.97 6186 6123724689 100-4134-56201- 20.02 6188 6123662161 100-4011-56201- 2,112.74 6188 6123662161 100-4121-56201- 116.55 6188 6123662161 450-4141-56201- 349.65 6329 6123682530 100-3011-56201- 4,705.44 6329 6123682530 100-3121-56201- 712.94 6329 6123682530 400-3011-56201- 196.34 8001439 09/25/2025 PRINTED 009050 VULCAN MATERIALS CO 947.42 5947 4508173 263-5201-53201- 236.85 5949 4492344 263-5201-53201- 238.02 5950 4508141 263-5201-53201- 472.55 8001440 09/25/2025 PRINTED 000431 W W GRAINGER INC 2,041.08 6276 9629207524 600-5802-56102- 881.46 6280 9643067458 600-5802-56102- 472.46 6281 9643513170 600-5802-56102- 48.61 6286 9646494402 600-5802-56102- 270.82 6290 9647257584 600-5802-56102- 245.15 6291 9649618767 600-5802-56102- 122.58 8001441 09/25/2025 PRINTED 002319 WATERLINE TECHNOLOGIES 4,190.86 6067 5762863 600-5802-53201- 574.09 6071 5762862 600-5802-53201- 510.30 6073 5762860 600-5802-53201- 574.09 6075 5762859 600-5802-53201- 905.79 6077 5762858 600-5802-53201- 829.24 6079 5762857 600-5802-53201- 797.35 8001442 09/25/2025 PRINTED 000439 WEST COAST ARBORISTS INC 23,114.00 6031 233295 100-5501-56999- 23,114.00 8001443 09/25/2025 PRINTED 016092 WINZER CORPORATION 166.31 5997 3512436 100-0000-15203- 166.31 8001444 09/25/2025 PRINTED 002801 YO FIRE SUPPLIES 10,714.09 5847 1035211 600-5803-81999- 2,955.31 6229 1034372 600-5803-81999- 6,276.13 6231 1033870 600-5803-81999- 1,155.78 99 City of Orange

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FOR CASH ACCOUNT: 998-0000-10000- FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 6232 1034836-01 600-5803-81999- 1,541.77

DOC INVOICE NO ACCOUNT AMOUNT 6233 1034839-01 600-5803-81999- 723.83 6340 CM1035147 600-5803-81999- -1,938.73 8001445 09/25/2025 PRINTED 003881 MIGUEL A ZAMORA 107.86 6095 08/28-29/2025RB 100-4011-57101- 74.50 6273 08/18-19/2025RB 100-4011-57101- 33.36 8001446 09/25/2025 PRINTED 000452 ZUMAR INDUSTRIES INC 1,790.36 6241 10912 100-5201-53201- 899.95 6242 10873 100-5201-53201- 11.03 6243 11005 100-5201-53201- 879.38 9232025 09/23/2025 WIRE 000384 SOUTHERN CALIF EDISON CO 71,019.34 6303 09/23/25 100-0000-56205- 71,019.34 9242025 09/24/2025 WIRE 000384 SOUTHERN CALIF EDISON CO 44.94 6323 09/24/25 600-5802-56205- 44.94 174 CHECKS CASH ACCOUNT TOTAL 2,416,943.40 .00 100
City of Orange

AP CHECK RECONCILIATION REGISTER
Report generated: 09/25/2025 14:25
User: hkittleson
Program ID: apchkrcn

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UNCLEARED CLEARED
174 CHECKS FINAL TOTAL 2,416,943.40 .00 ** END OF REPORT - Generated by Holli Kittleson **
101
Agenda Item
Orange City Council
Item #: 3.3. 10/14/2025 File #: 25-0540
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Approval of minutes of the City of Orange City Council Special and Regular Meetings held on September 9, 2025 and the Regular Meeting held September 23, 2025.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting(s).

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· September 9, 2025 Special Meeting minutes
· September 9, 2025 Regular Meeting minutes
· September 23, 2025 Regular Meeting minutes
City of Orange Printed on 10/9/2025Page 1 of 1
powered by Legistar™
102
Agenda Item
Orange City Council
Item #: 3.3. 10/14/2025 File #: 25-0540
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Approval of minutes of the City of Orange City Council Special and Regular Meetings held on September 9, 2025 and the Regular Meeting held September 23, 2025.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting(s).

3. RECOMMENDED ACTION
Approve minutes as presented.

MINUTES
The City Council of the City of Orange, California convened on Tuesday, September 9, 2025, at 4:30 p.m. for a Special Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
4:30 PM CLOSED SESSION

1. CALL TO ORDER
Mayor Slater called the meeting to order at 4:30 p.m.

1.1 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None
Councilmember Gutierrez joined the Closed Session at 4:35 p.m. Councilmember Dumitru joined the Closed Session at 4:40 p.m.

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

3. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 4:31 p.m. with all Members present, except Councilmember Gutierrez who joined Closed Session at 4:35 p.m., and Councilmember Dumitru who joined Closed Session at 4:40 p.m. to discuss the following:
a. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)1
Title: City Attorney

4. CLOSED SESSION REPORT
None

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5. ADJOURNMENT
Closed Session was adjourned at 6:03 p.m.
______________________ _________________________ JENNIFER CONNALLY DANIEL R. SLATER

DEPUTY CITY CLERK MAYOR

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City of Orange
Orange City Council
September 09, 2025

MINUTES
The City Council of the City of Orange, California convened on Tuesday, September 9, 2025, at 6:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:11 p.m.

1.1 INVOCATION
Given by Pastor Orlando Barela from Household of Faith Family Church.

1.2 PLEDGE OF ALLEGIANCE
Led by Councilmember Jon Dumitru.

1.3 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None

1.4 PRESENTATIONS/ANNOUNCEMENTS
Proclamation recognizing September 15–October 15 as National Hispanic Heritage Month.

Presentation by Young Life Orange.

1.5 REPORT ON CLOSED SESSION ACTIONS
None.

2. PUBLIC COMMENTS
Public Speakers:

Greg Arrowsmith reviewed information available on Transparent California.

Jonathan Zimmerman struggles living among many students and suggested the noise ordinance be applicable at all times.

Sharon Zimmerman struggles living among many students and suggested the noise ordinance be applicable at all times.

Doug Redding spoke about fundraising efforts to bring the Wall the Heals to Orange in October.

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Everett Golden spoke about ongoing federal immigration raids.

Madison Crabill spoke about ongoing federal immigration raids.

Mel Vernon announced protests planned at the Nixon Library and spoke about ongoing federal immigration raids.

Craig Attanasio spoke against the redistricting efforts in California to combat gerrymandering in Texas.

Diana Black was disappointed library hours have been reduced.

Written Public Comment
Janice Brownfield submitted an email encouraging community outreach to highlight the benefits of utilizing organic waste carts.

Matin Sharifinejad submitted an ecomment referencing enforcement of the tobacco retail permit ordinance.

Kimberly O'Neill submitted an email opposing the National Hispanic Heritage Month proclamation and the Opposition to Proposition 50 resolution on the agenda.

Susan Petrella submitted an ecomment describing parking availability in the Old Towne area.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.

3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Confirmation of accounts payable warrant registers dated August 7, 12, 14, 21, and 26, 2025 and payroll check warrants dated August 1, 15, and 29, 2025.

ACTION: Ratified the accompanying registers.

3.3. Approval of minutes of the City of Orange City Council Regular Meeting held on August 26, 2025.

ACTION: Approved minutes as presented.

3.4. Agreement with The Jungle Nursery, Inc. for weed abatement services for Fiscal Year 2025-2026.

ACTION: Approved the agreement with The Jungle Nursery, Inc. in the amount of $106,409 for weed abatement services; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.5. Agreement with the Municipal Water District of Orange County to share consultant costs for completion of the 2025 Urban Water Management Plan.

ACTION: Approved the agreement with the Municipal Water District of Orange County in the amount of $ 46,663 for preparation of 2025 Urban Water Management Plan and Water Shortage Contingency Plan; and authorized the City Manager and City Clerk to

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execute on behalf of the City.

3.6. Third Amendment to Agreement with OpenGov, Inc. for the City ’s budgeting and financial planning program, extending services for two years in the amount of $187,000.

ACTION: Approved the Third Amendment to the agreement with OpenGov, Inc. for budgeting and financial planning software tools in the amount of $ 187,000, including $12,000 in additional services for configuration of the City ’s restructured chart of accounts; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.7. Approval of plans and specifications for Annual Pipeline Renewal project and authorization to advertise for bids; and finding of California Environmental Quality Act (CEQA) exemption.

ACTION: 1) Approved the plans and specifications and authorizes advertising for Bid .

No. 25-26.04, Annual Pipeline Renewal project; and 2) Found the project Categorically Exempt from the California Environmental Quality Act per Guidelines Section 15302.

3.8. Notice of Completion and Acceptance for Chapman Avenue and Batavia Street Left-Turn Signal Modification; Bid No. 22-23.18 (SP-4036).

ACTION: 1) Accepted Chapman Avenue and Batavia Street Left -Turn Signal Modification as complete; and 2) Authorized the City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

3.9. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 (Zoning) of the Orange Municipal Code to allow the sale and service of alcoholic beverages in conjunction with the operation of a bona fide restaurant as a permitted use in certain zoning districts subject to special use regulations. Ordinance No. 13-25.

This item was removed from the Consent Calendar for separate consideration by Councilmember Barrios.

Responding to Council questions, Community Development Director Russell Bunim reviewed Condition 26 of the ordinance.

ACTION: A motion was made by Councilmember Barrios, seconded by Councilmember Tavoularis to adopt Ordinance No. 13-25. The motion carried by the following vote:

Bilodeau, Barrios, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

DumitruNoes:

NoneAbsent:

3.10. A Pledge to Become a Clean California Community. Resolution No. 11631.

This item was removed from the Consent Calendar for separate consideration by Councilmember Gutierrez who expressed her desire to utilize the volunteer Sustainability Group to satisfy a checklist requirement to attain designation.

Public Comments
Jake Comer submitted an ecomment encouraging use of the Orange Sustainability Plan.

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ACTION: A motion was made by Councilmember Dumitru, seconded by Councilmember Gyllenhammer to:
1) Adopt Resolution No. 11631. A Resolution of the City Council of the City of Orange pledging to be a Clean California Community.
2) Authorize staff to submit the pledge on the Mayor and Council's behalf. 3) Authorize staff to prepare and apply for the Clean California Community Program, administered by the California Department of Transportation, which includes competitive grant opportunities.

The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

Approval of the Consent Calendar
Items 3.9 and 3.10 were removed from the Consent Calendar and heard separately. All other items were approved as recommended.

A motion was made by Councilmember Gutierrez, seconded by Councilmember Gyllenhammer, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER
Mayor Slater recognized the 175th anniversary of California statehood.

4.1. Discussion on implementation of Grant Thornton recommendations.

City Manager Hildenbrand discussed key takeaways from his meeting with Grant Thornton.

5. REPORTS FROM COUNCILMEMBERS

5.1. Consideration of a resolution adopting a position of opposition to Proposition 50 on the November 2025 Special Election ballot. (Bilodeau) Entered into the record: Reformatted resolution for consideration with no changes made to the proposed language.

Public Speakers:

Reggie Mundekis recommended the Council focus on City business.

Devereau (Dev) Sellin recommended the Council focus on City business.

Susan Burgess spoke against adoption of the resolution.

James Thomas recommended the Council focus on City business.

Laura Kerr clarified the statutes included with Prop 50.

Steve Levin expressed concern for the fate of the nation.

Michael Ristig encouraged Council to stand up for the rule of law.

Everett Golden recommended the Council focus on City business.

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Mary Oberschlake clarified the statutes included with Prop 50.

Mel Vernon spoke about a scheduled protest at the Nixon Library in Yorba Linda.

Bonnie Robinson recommended the Council focus on City business.

Alexis recommended the Council focus on City business.

Alex Freemon recommended the Council focus on City business.

Dex recommended the Council focus on City business and encouraged everyone to vote.

Written Comments (E-Comments)
Jake Comer recommended the Council focus on City business.

Florice Hoffman opposed the adoption of the resolution.

Linda Maxwell-Jordan recommended the Council focus on City business.

Margaret Jordan opposed the adoption of the resolution.

Susan Guilford recommended the Council focus on City business.

Sharon O'Hara opposed the adoption of the resolution.

Jordan Prell recommended the Council focus on City business.

Four voicemails were received expressing opposition to adoption of the resolution.

Councilmembers discussed the California Citizens Redistricting Commission, weighed involvement in State and Federal matters and considered community safety.

A motion was made by Mayor Pro Tem Bilodeau, seconded by John Gyllenhammer to adopt Resolution No. 11634. A Resolution of the City Council of the City of Orange adopting a position of opposition to Proposition 50 on the November 2025 ballot.

A substitute motion was made by Councilmember Gutierrez, seconded by Councilmember Barrios, to table consideration of this item. The motion failed by the following vote:

Barrios, and GutierrezAyes:

Bilodeau, Dumitru, Tavoularis, Gyllenhammer, and SlaterNoes:

NoneAbsent:

The substitute motion having failed, the main motion was considered.

Motion made by Mayor pro tem Bilodeau, seconded by Councilmember Gyllenhammer, to adopt Resolution No. 11634. A Resolution of the City Council of the City of Orange adopting a position of opposition to Proposition 50 on the November 2025 ballot. The motion carried by the following vote:

Bilodeau, Dumitru, Tavoularis, and GyllenhammerAyes:

Barrios, Gutierrez, and SlaterNoes:

NoneAbsent:

Interim City Attorney Winthers clarified City staff's involvement in the creation of the resolution.

RECESS: The City Council recessed at 8:03 p.m. and reconvened at 8:18 p.m. with all Members present.

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5. REPORTS FROM COUNCILMEMBERS
Councilmember Barrios
Coucilmember Barrios would like Council to consider an ordinance addressing sober living homes; she would like to clarify portions of Ordinance No. 12-25 (Regulating Tobacco Retail) for franchise businesses; lastly, she would like to address multi-student rental houses with some sort of licensing program.

6. AB 1234 REPORTS
None

7. REPORTS FROM CITY MANAGER
None

8. PUBLIC HEARINGS

8.1. Public Hearing to consider a proposal to construct a new warehouse facility at 534 E. Struck Avenue. Applicant: Prologis, Nicole Torstvet.

Monique Schwartz, Senior Planner reviewed the proposed project with a PowerPoint presentation and addressed Council's questions regarding 24/7 operation project design features.

Mayor Slater opened the Public Hearing at 8:32 p.m.

Public Comments
Juan Serrato spoke in favor of project approval.

Jose Garcia spoke in favor of project approval.

Mayor Slater closed the Public Hearing at 8:34 p.m.

A motion was made by Councilmember Tavoularis, seconded by Councilmember Barrios to adopt Resolution No. 11633. A Resolution of the City Council of the City of Orange approving Conditional Use Permit No. 3221, Major Site Plan Review No. 1166, Design Review No. 5140, and Environmental Review No. 1889, Addendum to Certified Environmental Impact Report No. 1870-20 (SCH No. 2021090399) for the demolition of an existing 40,000 square-foot manufacturing facility and construction of a new 213,572 square-foot warehouse facility that includes 199,572 square feet of warehouse and 14,000 square feet of office space, a 450 square-foot detached pump house, and related site improvements, located at 534 W. Struck Avenue. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

Item 9.3 was reordered to be heard after Item 8.1.

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9.3. Results of the Cost Allocation and Draft Fee Study.

Michelle Kresan, Budget Manager and Khushboo Ingle, VP Matrix Consulting Group presented the staff report using a PowerPoint presentation.

Public Speakers
Reggie Mundekis suggested tiered increases to fees.

Sharon McAleer spoke about how increases to field usage fees impact families.

Christopher Sandoval spoke about how increases to field usage fees impact families.

Genesis Cortez spoke about how increases to field usage fees impact families.

Benjamin Hernandez spoke about how local youth sports creates community for young athletes.

Michael Jones was opposed to any fee increases related to youth sports.

Chris Tomczak spoke about how local youth sports creates community for young athletes.

Christopher Kolbenschlag spoke about how increases to field usage fees impact families.

Mike Velasquez spoke about how increases to field usage fees impact families.

Scott Resnick spoke about how local youth sports creates community for young athletes.

Rey Ramirez spoke about how increases to field usage fees impact families and preferred a tiered approach to increasing fees.

Josh Hannum spoke about how local youth sports creates community for young athletes.

Braden Burns spoke about how increases to field usage fees impact families.

Pat Juback suggested increases to field fees could exclude local leagues from participating.

Jonathan St. Clair spoke about the importance of pool safety at Hart Park and suggested a nominal fee increase for swim lessons.

Daniel Pernambuco spoke about the field maintenance youth leagues contribute.

Lirio Sanchez spoke about how increases to field usage fees impact families.

Jordan Prell spoke about how increases to field usage fees impact families.

Keith Culver spoke about how local youth sports creates community for young athletes Drew Ruiz spoke about how increases to field usage fees impact families.

Hannah Purcell spoke about how increases to field usage fees impact families.

Adrienne Gladson suggested a flat rate fee for appeals.

Brandy Romero suggested alternative budget decisions could remove the need to raise field usage fees.

Written Comments
Elena Bosch submitted an email about how local youth sports creates community for young athletes.

Noelle Garcia submitted an email about how increases to field usage fees impact families.

Mindy Garcia, the Tan Family, Tim Chen, Kimberly Delehman, Angie Maldonado, Ryan Carter, Ana Resendiz Brian Krstich, Cesar Grijalva, Bobby Kosch and Sabrina Wildermuth submitted ecomments discussing how increases to field usage fees impacts families.

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Responding to Council inquiry, Community & Library Services Director Leslie Hardy discussed the scope of the agreement with Chapman University for use of City fields.

The Council discussed hosting a community workshop, potential tiered increase of fees and encouraging OUSD to open fields for public use.

Staff was directed to schedule a community workshop for field user fees. The report was received and filed.

RECESS: The City Council recessed at 10:12 p.m. and reconvened at 10:30 p.m. with all Members present.

8.2. Public Hearing to consider Introduction and First Reading of an ordinance establishing farmworker /employee housing as a permitted land use for certain qualifying properties and finding of California Environmental Quality Act (CEQA) exemption. Ordinance No. 14-25.

Mayor Slater opened the Public Hearing at 10:30 p.m.. There being no speakers, Mayor Slater closed the Public Hearing at 10:30 p.m.

A motion was made by Councilmember Gutierrez, seconded by Councilmember Barrios to:
1) Introduce and conduct First Reading of Ordinance No. 14-25. An Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code to comply with the Employee Housing Act (Health and Safety Code Sections 17000-17062.5) regarding farmworker and employee housing. 2) Find the ordinance categorically exempt from CEQA per State CEQA Guidelines Sections 15061(b)(3).

The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

9. ADMINISTRATIVE REPORTS

9.1. Approve a three -year professional services agreement with Townsend Public Affairs, Inc. for legislative advocacy and grant writing services.

This item was removed from consideration by City staff and was not heard.

9.2. Re-organization of positions within the Community Development Department and Information Technology Department.

A motion was made by Mayor Pro Tem Bilodeau, seconded by Councilmember Gyllenhammer to:
1) Approve the reclassification of an underfilled Associate Planner position to an Assistant Planner and the reclassification of an Administrative Assistant position to an Administrative Analyst I effective September 21, 2025.
2) Approve the following Fixed Cost Distribution change for the Administrative Analyst I:
* 89% 100-6001-51002
* 11% 310-6001-51002

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3) Approve the following transfers:
a. Reduce expenditure account 310-6410-55999 - Other Prof /Technical Services by $15,900
b. Increase expenditure account number 310-6410-51002 - Regular Salaries-Miscellaneous by $15,900
4) Approve the reclassification of the vacant Information Technology Specialist position to a Senior Administrative Analyst (IT Business Analyst) position effective September 21, 2025.

The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

9.3. Results of the Cost Allocation and Draft Fee Study.

Item 9.3 was previously re-ordered and heard after Item 8.1.

10. LEGAL AFFAIRS

10.1. Introduction and First Reading of Ordinance No. 15-25 amending Section

12.48.105 of the Orange Municipal Code, Park Ordinance – Permits Required.

A motion was made by Councilmember Gutierrez, seconded by Councilmember Dumitru, to introduce and conduct First Reading of Ordinance No. 15-25. An Ordinance of the City Council of the City of Orange amending Section 12.48.105 of the Orange Municipal Code. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

11. ADJOURNMENT
There being no further business, the meeting was adjourned at 10:34 p.m.

The next Regular City Council meeting will be held on Tuesday, September 23, 2025, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ __ ___________________ JENNIFER CONNALLY DANIEL R. SLATER

DEPUTY CITY CLERK MAYOR

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Orange City Council
September 23, 2025

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Tuesday, September 23, 2025, at 5:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
5:00 PM CLOSED SESSION

1. CALL TO ORDER
Mayor Slater called Closed Session to order at 5:00 p.m.

1.1 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None
Councilmember Gyllenhammer joined Closed Session at 5:11 p.m.

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

3. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 5:01 p.m. with all Members present, except Councilmember Gyllenhammer who joined Closed Session at 5:11 p.m., to discuss the following:
a. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)1
Title: City Attorney
b. THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code Section 54957
Consultation with: Adam Jevec, Police Chief

4. CLOSED SESSION REPORT
None

5. ADJOURNMENT
Closed Session was adjourned at 5:45 p.m.

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6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:03 p.m.

1.1 INVOCATION
Given by Pastor Danny Kurimay from Bridge Community Church.

1.2 PLEDGE OF ALLEGIANCE
Led by Councilmember Kathy Tavoularis.

1.3 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None

1.4 PRESENTATIONS/ANNOUNCEMENTS
Proclamation honoring September 28 as National Good Neighbor Day

1.5 REPORT ON CLOSED SESSION ACTIONS
None

2. PUBLIC COMMENTS
Public Speakers:

Greg Arrowsmith reviewed information available on Transparent California.

Reggie Mundekis was opposed to the City Council meeting adjournment in honor of Charles Kirk.

Mel Vernon was opposed to the City Council meeting adjournment in honor of Charles Kirk and encouraged residents to vote yes on Proposition 50.

Michael Ristig was opposed to the City Council meeting adjournment in honor of Charles Kirk.

Kimberly O'Neill was opposed to the City Council meeting adjournment in honor of Charles Kirk.

Mary Oberschlake was opposed to the City Council meeting adjournment in honor of Charles Kirk.

Cynthia Gonzalez was opposed to the City Council meeting adjournment in honor of Charles Kirk and spoke about recent federal immigration raids.

Written Public Comments
Janice Brownfield submitted an email highlighting the importance of protecting and improving the environment.

Jon Goodrich submitted an eComment opposing the City Council meeting adjournment in honor of Charles Kirk.

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(Item 8.1 re-ordered to be heard before Consent Calendar.)

8.1. Agreement for Employment with City Attorney Nathalie Adourian.

A motion was made by Councilmember Tavoularis, seconded by Councilmember Dumitru, to approve the Agreement for Employment with City Attorney Nathalie Adourian; and authorize the Mayor and City Clerk to execute on behalf of the City. The motion carried by the following vote:

Bilodeau, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

BarriosNoes:

NoneAbsent:

3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Memorandum of Understanding between the City of Orange and The Regents of the University of California, Scripps Institution of Oceanography for Fire Camera Network Expansion.

ACTION: Approved the Memorandum of Understanding between the City of Orange and The Regents of the University of California, Scripps Institution of Oceanography concerning the installation, operation, and maintenance of fire cameras in the City of Orange effective upon execution; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.3. Finding of California Environmental Quality Act (CEQA) exemption for Hazardous Fuels Removal Project.

This item was removed from the Consent Calendar for separate consideration by Councilmember Gutierrez.

Megan Berumen, Emergency Manager, responded to Council's questions regarding how the hazardous fuels removal project would be carried out.

ACTION: A motion was made by Councilmember Gutierrez, seconded by Councilmember Gyllenhammer to find the Hazardous Fuels Removal Project Categorically Exempt from CEQA per Guidelines Sections 15301 and 15304. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

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3.4. Revise the adopted budget for the Fiscal Year 2025-2026 Community Development Block Grant and HOME Investment Partnerships Program from the Department of Housing and Urban Development and appropriate to respective expenditure accounts for each program.

ACTION: 1) Reduced the City ’s adopted Fiscal Year 2025-2026 revenue budget for the Community Development Block Grant funds by $ 23,556, to a revised budget of $1,010,888.
2) Reduced the City ’s adopted Fiscal Year 2025-2026 revenue budget for the HOME Investment Partnerships Program funds by $93,864.50, to a revised budget of $338,366.50.
3) Reduced adopted budget for 2025-2026 ADA Ramps Project (CIP 266003) by $2,277.
4) Reduced adopted budget for 2025-2026 CDBG Street Improvements (CIP 255086) by $83,774.
5) Appropriated an additional $ 346,135 in Community Development Block Grant funds to the following expenditure accounts:
a. $53,747 in salaries and benefits
b. $183,625 in contract services
c. $90,463 in other professional and contract services
d. $1,500 in publicity and advertising
e. $800 in dues and memberships
f. $10,000 in software capitalization
g. $6,000 in travel and conferences
6) Appropriated an additional $ 319,177.50 in HOME Investment Partnerships funds to the following expenditure accounts:
a. $3,000 in other professional/technical services
b. $2,000 in contract services
c. $2,880 to software capitalization
d. $800 in dues and memberships
e. $5,966.65 in travel and conferences
f. $50,754.98 in Community Housing Development Organization set-aside g. $253,775.87 in HOME Developer Projects
7) Authorized the City Manager or their designee to make any non -substantial changes, if needed, and execute all forms and agreements, and any other documents required by the Department of Housing and Urban Development for receipt of the funds.

3.5. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Title 17 of the Orange Municipal Code to comply with the Employee Housing Act (Health and Safety Code Sections 17000-17062.5) regarding farmworker and employee housing. Ordinance No. 14-25.

ACTION: Adopted Ordinance No. 14-25.

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3.6. Second Reading and adoption of an Ordinance of the City Council of the City of Orange amending Section 12.48.105 of the Orange Municipal Code. Ordinance No. 15-25.

A speaker card was submitted for Item 3.6; therefore, the item was removed from the Consent Calendar for separate consideration.

Public Speaker:

Mary Oberschlake requested special consideration for Plaza Park.

Written Comment
Jon Goodrich submitted an eComment opposing an ordinance that limits free speech.

During discussion, staff confirmed the ordinance does not require permits for Plaza Park. Council emphasized protecting First Amendment rights and allowing lawful assembly.

After further discussion, a motion was made by Councilmember Barrios, seconded by Councilmember Gutierrez, to adopt Ordinance No. 15-25 with added language clarifying the ordinance will not impede free speech or assembly; and direction to staff to return with an overview of the City's free speech policies.

City Attorney Winthers explained the Ordinance would have to return for First Reading if changes in the motion on the floor were approved.

ACTION: A substitute motion was made by Mayor pro tem Bilodeau, seconded by Councilmember Dumitru, to adopt Ordinance No. 15-25 as submitted and direct City staff to review ordinance language currently in the Orange Municipal Code that may impede free speech. The motion carried by the following vote:

Bilodeau, Dumitru, Tavoularis, Gyllenhammer, and SlaterAyes:

Barrios, and GutierrezNoes:

NoneAbsent:

3.7. Authorize purchase of mobile routers for Orange Police Department patrol cars from CDCE, Inc.

This item was removed from the Agenda by staff. No further action was taken.

Approval of the Consent Calendar
Items 3.3 and 3.6 were removed from the Consent Calendar and heard separately .

Item 3.7 was removed from the Agenda. All other items were approved as recommended.

A motion was made by Councilmember Dumitru, seconded by Mayor pro tem Bilodeau, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

END OF CONSENT CALENDAR
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4. REPORTS FROM MAYOR SLATER
Mayor Slater announced the Wall that Heals will be at Grijalva Park October 2 through October 5.

5. REPORTS FROM COUNCILMEMBERS
Councilmember Barrios
Councilmember Barrios requested amendments to the sober living ordinance and the tobacco retail ordinance. With Council consensus, staff was directed to bring these items back for discussion at a future Council meeting.

In addition, she has asked the Governor to veto SB 79 which would allow dense housing projects in neighborhoods that are within a half-mile of major transit stops.

6. AB 1234 REPORTS
None

7. REPORTS FROM CITY MANAGER
None

8. ADMINISTRATIVE REPORTS

8.1. Agreement for Employment with City Attorney Nathalie Adourian.

Item 8.1 was previously re-ordered to be heard before the Consent Calendar.

8.2. Discussion of potential traffic modifications and safety enhancements to the Orange Plaza
Public Works Director Chris Cash provided the staff report utilizing a PowerPoint Presentation and answered Council's questions.

Council discussed the various safety measures including rumble strips, crash rated bollards, raised median islands, street closures, and speed humps. Staff confirmed a majority of the incidents involved a driver under the influence.

Public Speakers:

Reggie Mundekis spoke in support of using bollards and raised medians.

Diana Zdenck, on behalf of OTPA, requested Council take more time to consider all options.

Brandy Romero urged Council to focus on protecting pedestrians.

Doug Redding spoke in support of using raised median islands.

Chad Hoctor spoke in support of using additional bollards.

Sean Chavarria, City Traffic Commissioner, spoke in support of using bollards and rumble strips.

Written Public Comments
Leslie Manderscheid submitted an eComment encouraging Council to take more time to consider all feasible options.

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Jim Beil, former City Traffic Commissioner, submitted an eComment in support of additional bollards.

Adam Feliz, OISF, submitted a letter opposing the use of raised median islands as the impacts to OISF events would be significant.

After further discussion, a motion was made by Mayor Slater, seconded by Councilmember Gyllenhammer, to direct staff to do further research and report back to Council after review by the Traffic Commission; and in the meantime, install rumble strips on the 200 block of west and east Chapman.

An amendment was proposed by Councilmember Dumitru to add installation of road reflectors. Mayor Slater and Councilmember Gyllenhammer agreed to the amendment.

A substitute motion was made by Councilmember Gutierrez, seconded by Mayor pro tem Bilodeau, to install road reflectors and direct staff to do further research and report back to Council after review by the Traffic Commission. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, and TavoularisAyes:

Gyllenhammer, and SlaterNoes:

NoneAbsent:

8.3. Re-organization of positions within the Public Works Department.

A motion was made by Councilmember Gutierrez, seconded by Mayor pro tem Bilodeau, to:
1) Approve the reclassification of the Assistant Public Works Director position to a Deputy Public Works Director position effective October 5, 2025. 2) Approve the reclassification of the Manager of Transportation Services /City Traffic Engineer to a Deputy Public Works Director position effective October 5, 2025.

The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

9. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:11 p.m. in memory of Charles Kirk.

The next Regular City Council meeting will be held on Tuesday, October 14, 2025, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ _________________________ PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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Agenda Item
Orange City Council
Item #: 3.4. 10/14/2025 File #: 25-0397
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Agreement with the State of California Office of Traffic Safety for the Selective Traffic Enforcement Program for Federal Fiscal Year 2025-2026.

2. SUMMARY
Funding from the Office of Traffic Safety is being provided for the Selective Traffic Enforcement Program grant in the amount of $340,000. The funds will be used for overtime costs associated with DUI checkpoints, saturation patrol, motorcycle safety enforcement, distracted driving, know your limit, bike and pedestrian safety, and special enforcement operations with an emphasis on reducing traffic collisions.

3. RECOMMENDED ACTION

1. Approve grant Agreement No. PT26166 with the State of California Office of Traffic Safety in the amount of $340,000 for the Selective Traffic Enforcement Program grant; and authorize the City Manager and City Clerk to execute on behalf of the City.

2. Accept into the City’s revenue budget a $340,000 grant from the State of California Office of Traffic Safety into revenue account number 100-4141-45290-264030, General Fund - State - Other.

3. Authorize the appropriation of $340,000 into the following Traffic program expenditure accounts:
100-4141-51003-264030 Overtime - Safety $291,104
100-4141-51004-264030 Overtime - Miscellaneous $ 25,136 100-4141-57101-264030 Training/Conference/Meeting $ 1,650 100-4141-80101-264030 Furniture, Fixture, Equipment $ 22,110

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from the State of California Office of Traffic Safety will fund the expense for this program.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services

6. DISCUSSION AND BACKGROUND
Through grant funding made available to California by the National Highway Traffic Safety Administration (NHTSA), the California Office of Traffic Safety (OTS) grant program provides funds to state and local agencies to eliminate fatalities, injuries, and economic losses resulting from motor City of Orange Printed on 10/9/2025Page 1 of 2
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state and local agencies to eliminate fatalities, injuries, and economic losses resulting from motor vehicle crashes. OTS reviews local, county, and state data to understand what is prompting crashes and has identified priority areas, determined to be effective in reducing motor vehicle crashes, injuries, and fatalities. The priority areas are listed below. · Alcohol Impaired Driving · Distracted Driving
· Drug Impaired Driving · Emergency Medical Services
· Motorcycle Safety · Occupant Protection
· Police Traffic Services · Pedestrian and Bicycle Safety · Roadway Safety & Traffic Records · Public Relations, Advertising, and Marketing Program An application for funding was submitted in January 2025, and conditionally approved for the Selective Traffic Enforcement Program (STEP) for Federal Fiscal Year 2025-2026 (FFY 25-26) in the amount of $340,000. The OTS STEP grant is a reimbursable grant and will be used to support the OTS mission to eliminate traffic fatalities and injuries on California roadways. Grant funded enforcement activities for FFY 25-26 include the following:
· DUI/DL Checkpoints
· DUI Saturation Patrols
· Traffic Enforcement
· Distracted Driving Enforcement
· Motorcycle Safety Enforcement
· Pedestrian and Bicycle Enforcement
· Street Racing and Sideshow Enforcement
· Traffic Safety Education Presentations
· Know Your Limit Campaigns
Grant funds will be used for overtime costs associated with enforcement operations dedicated to stopping and apprehending suspected impaired drivers. Law enforcement personnel will conduct specialized traffic safety education presentations with an effort to reach and inform community members on topics such as distracted driving, DUI, speed, pedestrian and bicycle safety, seatbelts, and child passenger safety. In addition, special patrols will be used to enforce California’sdistracted driving laws, speed, aggressive driving, seat belt enforcement, and special enforcement operations encouraging motorcycle safety.

The grant will also provide funding to purchase on-scene DUI checkpoint supplies needed to conduct sobriety checkpoints and a changeable message sign trailer with radar capabilities used to measure vehicle speeds to encourage drivers to adhere to speed limits.

7. ATTACHMENTS
· OTS STEP Grant Agreement No. PT26166
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Agenda Item
Orange City Council
Item #: 3.4. 10/14/2025 File #: 25-0397
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Agreement with the State of California Office of Traffic Safety for the Selective Traffic Enforcement Program for Federal Fiscal Year 2025-2026.

3. RECOMMENDED ACTION

2. Accept into the City’s revenue budget a $340,000 grant from the State of California Office of Traffic Safety into revenue account number 100-4141-45290-264030, General Fund - State - Other.

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from the State of California Office of Traffic Safety will fund the expense for this program.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services

6. DISCUSSION AND BACKGROUND
Through grant funding made available to California by the National Highway Traffic Safety Administration (NHTSA), the California Office of Traffic Safety (OTS) grant program provides funds to state and local agencies to eliminate fatalities, injuries, and economic losses resulting from motor City of Orange Printed on 10/9/2025Page 1 of 2
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state and local agencies to eliminate fatalities, injuries, and economic losses resulting from motor vehicle crashes. OTS reviews local, county, and state data to understand what is prompting crashes and has identified priority areas, determined to be effective in reducing motor vehicle crashes, injuries, and fatalities. The priority areas are listed below. · Alcohol Impaired Driving · Distracted Driving
· Drug Impaired Driving · Emergency Medical Services
· Motorcycle Safety · Occupant Protection
· Police Traffic Services · Pedestrian and Bicycle Safety · Roadway Safety & Traffic Records · Public Relations, Advertising, and Marketing Program An application for funding was submitted in January 2025, and conditionally approved for the Selective Traffic Enforcement Program (STEP) for Federal Fiscal Year 2025-2026 (FFY 25-26) in the amount of $340,000. The OTS STEP grant is a reimbursable grant and will be used to support the OTS mission to eliminate traffic fatalities and injuries on California roadways. Grant funded enforcement activities for FFY 25-26 include the following:
· DUI/DL Checkpoints
· DUI Saturation Patrols
· Traffic Enforcement
· Distracted Driving Enforcement
· Motorcycle Safety Enforcement
· Pedestrian and Bicycle Enforcement
· Street Racing and Sideshow Enforcement
· Traffic Safety Education Presentations
· Know Your Limit Campaigns
Grant funds will be used for overtime costs associated with enforcement operations dedicated to stopping and apprehending suspected impaired drivers. Law enforcement personnel will conduct specialized traffic safety education presentations with an effort to reach and inform community members on topics such as distracted driving, DUI, speed, pedestrian and bicycle safety, seatbelts, and child passenger safety. In addition, special patrols will be used to enforce California’sdistracted driving laws, speed, aggressive driving, seat belt enforcement, and special enforcement operations encouraging motorcycle safety.

7. ATTACHMENTS
· OTS STEP Grant Agreement No. PT26166
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Agenda Item
Orange City Council
Item #: 3.5. 10/14/2025 File #: 25-0502
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreements with Transportation Studies, Inc., National Data and Surveying Services, Inc., and AimTD LLC for on-call traffic data collection services.

2. SUMMARY
These agreements will authorize Transportation Studies, Inc., National Data and Surveying Services, Inc., and AimTD LLC to provide traffic data collection services on an as-needed basis, each under an initial three-year contract.

3. RECOMMENDED ACTION

1. Approve the three agreements with Transportation Studies, Inc., National Data and Surveying Services, Inc., and AimTD LLC in the amount of $50,000 per agreement, a combined total of $150,000, for on-call traffic data collection services; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize the City Manager to execute two optional one-year contract extensions in annual amounts not-to-exceed $15,000 per agreement.

4. FISCAL IMPACT
The expense for these agreements is not-to-exceed $50,000 per agreement, for a not-to-exceed combined total of $150,000 over three years and will be funded through General Fund (100), Measure M - Traffic Improvement (263), and Transportation System (TSIP)(287). Actual costs will be assigned to one of three operating or project accounts:
100-5703-55999 Other Professional/Technical Services
263-5704-87101-255094 Biennial Traffic Signal Coordination 287-5704-87101-255701 Pavement Management Program Survey These agreements are for three years each, for a not-to-exceed combined total of $150,000. The budget for these agreements will be requested in conjunction with the annual operating budget.

5. STRATEGIC PLAN GOALS
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6. DISCUSSION AND BACKGROUND
Traffic data, including vehicle, bicycle, and pedestrian counts, serve as the basis for the many engineering decisions made by Public Works staff each day. In addition, having accurate and up-to- date traffic data are critical for long-range planning, assessing infrastructure performance, establishing signal timing and speed limits, completing grant applications, and maintaining eligibility for OCTA M2 dollars, among other things.

On July 21, 2025, staff issued a Request for Proposals (RFPs) for on-call traffic data collection services. Seven consultants submitted proposals. These proposals were reviewed by a three- member committee composed of Public Works staff. The RFPs were reviewed based on the overall proposal, qualifications, experience, and understanding of project scope and methodology. As a result, three firms were selected by the committee for the City’s “bench”of on-call traffic data collection consultants.

Whereas the city has utilized a single consultant for similar services in the past, staff recommends moving forward with three firms. Doing so provides greater capacity to quickly respond to traffic data needs, particularly in situations where one or two consultants has too many commitments to meet the city’sscheduling requirements. Moreover, increasing the number of on-call firms does not affect the city’sdemand for such services but, rather, allows for spreading the work across various firms based on readiness. Staff recommends awarding agreements to the top three responding contractors listed below.

Rank Firm
1 Transportation Studies, Inc.
2 National Data and Surveying Services, Inc.
3 AimTD LLC
All services under these agreements will be performed on an as-needed, task-by-task basis. Each of these agreements are not-to-exceed $50,000 for an initial term of three years. The total contract amount is estimated based on the level of on-call services utilized in recent years and the contractors’cost proposals. Payment will be made according to the actual cost of services requested by the City. The costs for these contracts will be charged to various operating and project accounts, depending on the type of work performed. If desired by the City, the contracts also contain a provision for two one-year extensions, not-to-exceed $15,000 per extension, contingent on each contractor’sperformance. Funding for the first year of these contracts is included in the adopted Fiscal Year 2025-26 Traffic Operations and Projects budget. Funding for subsequent years will be requested through the annual budget adoption process.

7. ATTACHMENTS
· Agreement with Transportation Studies, Inc.
· Agreement with National Data and Surveying Services, Inc. · Agreement with AimTD LLC
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Agenda Item
Orange City Council
Item #: 3.5. 10/14/2025 File #: 25-0502
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreements with Transportation Studies, Inc., National Data and Surveying Services, Inc., and AimTD LLC for on-call traffic data collection services.

3. RECOMMENDED ACTION

2. Authorize the City Manager to execute two optional one-year contract extensions in annual amounts not-to-exceed $15,000 per agreement.

5. STRATEGIC PLAN GOALS
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7. ATTACHMENTS
· Agreement with Transportation Studies, Inc.
· Agreement with National Data and Surveying Services, Inc. · Agreement with AimTD LLC
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REQUEST FOR PROPOSAL NO. 25-26.02

FOR

CITY OF ORANGE
On-Call Citywide Traffic Data Collection Services

Community Development

Issue Date
Monday, July 21, 2025

Response Due Date/Time
Thursday, August 7, 2025, by 2:00 PM PT

CAUTION

THIS DOCUMENT MUST REMAIN INTACT
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SECTION III

SCOPE OF WORK

RFP NO. 25-26.02

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SECTION III: SCOPE OF WORK

Scope of Work
Contractor shall perform the traffic counts and other data collection on an as needed basis (“Services”) in accordance with a Fee Schedule determined for each Task/Work Order. Services may include, but are not limited to, the following tasks:

1. General Traffic Counts – including capability of tube counts, video recording and video counts.

2. 24 Hour Machine Volume Counts

3. Intersection Approach Counts

4. Intersection Turning Movement Counts

5. Pedestrian & Bicycle Volume Counts

6. Origin and Destination Studies / License Plate Surveys

7. Travel Time Study

8. 24 Hour Machine Speed Counts

9. Certified Speed Radar Survey

10. Driveway Counts (Hourly and 24 Hours)

11. 24 Hour Video Recording

12. Left Turn Queuing Counts

13. Proposers may provide additional fees for services regarding traffic data collection tasks that are omitted from the list above.

All data collection shall be in accordance with the most recent edition of the California Manual on Traffic Control Devices (CA MUTCD).

All work shall be conducted on an as needed basis when requested in writing by the City Traffic Engineer or designated representative and according to the timeframe specified by the City. Work performed by the Contractor that has not be specifically identified and authorized by the City, will not be compensated.

Deliverables
The Contractor will perform specified traffic data collection at identified locations throughout the City. A list of pre-determined locations will be provided to the selected Contractor. The Contractor shall provide the City with the electronic file of the raw data in original format and tabulate the results in Excel format. For ADT data collection, the Contractor shall prepare a final report in Excel, for each location, using the City’s format as shown in Attachment C. A paper copy of the final ADT report for each location shall be provided to the City. 168
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FEE SCHEDULE
RFP NO. 25-26-02
24 Hour Machine Volume Counts $ 50.00 Per Location
Intersection Approach Count 4 Leg $200.00 Per Location
Intersection Approach Count3 leg 3 Leg $150.00 Per Location Intersection Turning Movement Count ** $ 42.00 Per Man Hour Pedestrian & Bicycle Volume Counts* $ 42.00 Per Man Hour Origin and Destination Studies/License Plate Surveys$ 42.00 Per Man Hour Travel Time Studies $ 42.00 Per Man Hour
24 Hour Machine Speed Counts $ 80.00 Per Machine
Certified Speed Radar Survey $ 42.00 Per Man Hour
Driveway Counts ( Hourly ) Tube Count $ 50.00 Per Hour
Driveway Counts ( 24 Hours ) Tube Count $ 50.00 Per 24 Hours 24 Hour Video Recording (Video Only ) $200.00 Per Location 24 Hour Video Recording (and Processing) $500.00 Per Location Left Turn Queuing Counts $ 42.00 Per Man Hour
* Intersection Turning Movement Counts and Pedestrian & Bicylcle Counts can be combined at the $42.00 per man hour price
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REQUEST FOR PROPOSAL NO. 25-26.02

FOR

CITY OF ORANGE
On-Call Citywide Traffic Data Collection Services

Community Development

Issue Date
Monday, July 21, 2025

Response Due Date/Time
Thursday, August 7, 2025, by 2:00 PM PT

CAUTION

THIS DOCUMENT MUST REMAIN INTACT
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SECTION III

SCOPE OF WORK

RFP NO. 25-26.02

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SECTION III: SCOPE OF WORK

1. General Traffic Counts – including capability of tube counts, video recording and video counts.

2. 24 Hour Machine Volume Counts

3. Intersection Approach Counts

4. Intersection Turning Movement Counts

5. Pedestrian & Bicycle Volume Counts

6. Origin and Destination Studies / License Plate Surveys

7. Travel Time Study

8. 24 Hour Machine Speed Counts

9. Certified Speed Radar Survey

10. Driveway Counts (Hourly and 24 Hours)

11. 24 Hour Video Recording

12. Left Turn Queuing Counts

13. Proposers may provide additional fees for services regarding traffic data collection tasks that are omitted from the list above.

All data collection shall be in accordance with the most recent edition of the California Manual on Traffic Control Devices (CA MUTCD).

City of Orange
RFP No. 25-26.02
On-Call Citywide Traffic Data Collection Services
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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
Table of Contents

Table of Contents ......................................................................................................................................................................... 1 A. Cover Letter .............................................................................................................................................................................. 2 B. Company Data .......................................................................................................................................................................... 3 C. Certificate of Insurance ............................................................................................................................................................ 4 D. Validity of Proposal .................................................................................................................................................................. 4 E. Certification of Understanding ................................................................................................................................................. 4 F. Statement of Compliance with Agreement's Articles/Terms and Conditions .......................................................................... 5 G. Qualifications of Proposer’s Personnel .................................................................................................................................... 5 Project Management ............................................................................................................................................................... 5 Key Personnel .......................................................................................................................................................................... 6 Subcontractors ......................................................................................................................................................................... 6 H. Work Plan ................................................................................................................................................................................. 7 Scheduling................................................................................................................................................................................ 7 Safety ....................................................................................................................................................................................... 7 Data Collection ........................................................................................................................................................................ 7 Quality Control / Processing .................................................................................................................................................. 11 Data Preparation and Submittal ............................................................................................................................................ 12 Re-Collection .......................................................................................................................................................................... 13 I. Related Experience and References ........................................................................................................................................ 13 J. Certificate of Non-Collusion .................................................................................................................................................... 16 K. Fee .......................................................................................................................................................................................... 16 Appendix A: Resumes ................................................................................................................................................................. 17 Appendix B: Certificate of Non-Collusion ................................................................................................................................... 21

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
A. Cover Letter
City of Orange
300 E Chapman Ave
Orange, CA 92866
August 4, 2025

Subject: On-Call Citywide Traffic Data Collection Services (RFP No 25-26.02 & Addendum No. 1)

National Data & Surveying Services, Inc., (NDS) is pleased to submit a proposal for On-Call Citywide Traffic Data Collection Services (RFP No. 25-26.02 and Addendum No. 1) in the City of Orange, California.

NDS is the largest traffic, transit, and GIS data collection provider in the nation with centralized offices located throughout the country and local offices in both Los Angeles, CA and Monterey Park, CA. These offices currently service the Orange County Transportation Authority, City of Irvine, City of Costa Mesa, City of Carlsbad, City of Vista, San Diego County, Port of Long Beach, City of Beverly Hills, City of Pasadena, the Los Angeles Department of Transportation, and private engineering firms throughout Southern California. On average, NDS captures data for over 1,000 unique locations throughout Southern California per month. We have a wide breadth of industry experience and expertise to perform a variety of traffic data collection services in support of traffic safety, traffic operations, and transportation projects. NDS regularly performs all of the service types as outlined in the Scope of Services on an annual basis. No additional training is needed.

The City of Orange is looking for a qualified firm to provide traffic data collection services on an as-needed basis to support the City in its efforts to estimate the amount of change in traffic volumes, time traffic signals, determine Traffic Index (TI) and pavement thickness, update its portion of Orange County Transportation Authority’s county traffic flow map, and assess traffic improvements and installations. NDS is cognizant of the need for accurate, quality-driven, and timely data collection.

NDS will use a multi-faceted approach to the data collection, tailored to meet contract requirements. We provide active communication; rapid response times; insightful recommendations; safe, thorough, and contract compliant field data collection; and unparalleled quality control and analysis techniques. Being the largest data collector in the U.S. ensures expedited response times for special requests with the capacity to collect large projects in short timeframes to assist in meeting any required turnaround times. Our deliverables conform to meet all contract requirements. All data can be accessed via email, through a securely managed NDS Google Cloud Platform to provide data privacy, or via another method as preferred by the City.

NDS is willing and able to perform the services described in the RFP. We have read, understood, and agree to all statements in this solicitation as well as to the terms, conditions, and attachments referenced. NDS acknowledges the receipt of Addendum No. 1 issued on August 4, 2025. NDS is financially sound with the funding, equipment and personnel required to successfully complete this contract. This bid shall remain valid for a period of one hundred twenty (120) calendar days from the closing date and time for receipt of proposals. I, Abraham Tashman, contact information below, have authority to negotiate for and bind the company. I attest that NDS has the capacity to perform this scope of work throughout the contract period. This bid is an irrevocable offer. Please contact me if you need any additional information.

Sincerely,

Abraham (Avi) Tashman, President/CEO
National Data & Surveying Services
[email protected]
106 N Poinsettia Pl, Los Angeles, CA 90036
T: (323) 782-0090 | F: (323) 375-1666

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
B. Company Data
Each Proposer shall submit the following information:

1. State the company's official name and address and the names and titles of its principal officers; indicate what type of entity, such as corporation, partnership, joint venture, sole proprietorship, etc. and indicate if the firm is incorporated.

Official Name: National Data & Surveying Service, Inc. (NDS) Corporate Office Address: 106 N Poinsettia Pl, Los Angeles, CA 90036 Principal Officers & Titles: Avi Tashman, President/CEO Michael Blitz, CFO
Entity: S Corporation
Incorporation Status: Incorporated

2. Provide the company’s Federal Employer I.D. Number.

Federal Employer I.D. Number: 33-0608605

3. Provide the name and address of the person to receive notices who is authorized to make decisions and represents the company. Specify in what capacity the person shall be representing the entity and any limitations to their authority.

Proposer’s Contact Name: Avi Tashman
Address: 106 N Poinsettia Pl, Los Angeles, CA 90036
Contact Title: President/Signatory
Limitations to Authority: None

4. Furnish the company’s address for any mailed funds.

Remittance Address: 106 N Poinsettia Pl, Los Angeles, CA 90036

5. State any failures or refusals to complete any contracts and a complete explanation.

NDS has no prior or ongoing contract failures or refusals to complete any contracts.

6. Indicate the number of years in business under the present business name.

Years in Business under Present Name: 19 years

7. Indicate the number of years of the company’s experience in providing required, equivalent or related products and services.

Years of Experience: 36 years

8. Submit a detailed statement indicating whether the Proposer is totally or partially owned by another business organization or individual that will be providing the services to meet the requirements of the Proposal.

NDS certifies that it is an independently owned and operated business entity. It is not a subsidiary, affiliate, or division of any other business organization, nor is it owned, managed, or otherwise controlled by any individual or entity other than its own internal leadership. Furthermore, no third party, business organization, or individual will be providing the proposed services on behalf of NDS. All services required to meet the Proposal’s scope and objectives will be performed solely by NDS using its own personnel, resources, and management oversight.

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02

9. Submit a detailed statement indicating whether the Proposer totally or partially owns any other business organization that will be providing the services to meet the requirements of the Proposal

NDS certifies that it does not own, whether totally or partially, any other business organization or legal entity that will be providing services to fulfill the requirements of this Proposal. No third party, business organization, or individual will be providing the proposed services on behalf of NDS. All services required to meet the Proposal’s scope and objectives will be performed solely by NDS using its own personnel, resources, and management oversight.

C. Certificate of Insurance
The Proposer shall demonstrate the willingness and ability to provide the required insurance coverage as set forth by City requirements within ten calendar days of notification of selection for award of this Agreement. Refer to the Insurance Checklist (Attachment B) for requirements.

The following are our current insurance policies:
 Workers Compensation
 Commercial General Liability: $1 million per occurrence  Automobile Liability: $1 million per occurrence
 Professional Liability: $2 million per occurrence
 Umbrella Liability: $2 million per occurrence
 Excess Umbrella: $3 million aggregate
We hope that our umbrella liability and excess umbrella insurance policies will provide supplementary coverage to address any gaps in underlying insurance requirements.

NDS affirms its willingness and ability to obtain and provide all required insurance coverage set forth by City requirements and as specified in the Insurance Checklist. Upon notification of selection for award, NDS will secure and submit the necessary proof of insurance coverage within ten (10) calendar days, in full compliance with all terms and limits outlined in the solicitation documents. All required documentation, including certificates of insurance and endorsements, will be provided promptly upon request.

D. Validity of Proposal
The Proposer shall state the length of time for which the submitted Proposal shall remain valid. The City requires a period of at least 120 calendar days.

The submitted proposal shall remain valid for a period of one hundred twenty (120) calendar days from the closing date and time for receipt of proposals.

E. Certification of Understanding
The City assumes no responsibility for any understanding or representation made by any of its officers or agents during or prior to the execution of any Agreement resulting from this RFP unless:

1. such understanding or representations are expressly stated in the Agreement; and

2. the Agreement expressly provides that the responsibility therefore is assumed by the City. Representations made but not so expressly stated and for which liability is not expressly assumed by the City in the Agreement shall be deemed only for the information of the Proposer.

NDS certifies that it fully understands and acknowledges that the City of Orange assumes no responsibility for any understanding or representation made by any of its officers or agents during or prior to the execution of any Agreement resulting from this RFP unless such understanding or representations are expressly stated in the Agreement and the 197

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
Agreement expressly provides that the responsibility therefore is assumed by the City. NDS understands that representations made but not so expressly stated and for which liability is not expressly assumed by the City in the Agreement shall be deemed only for informational purposes.

F. Statement of Compliance with Agreement's Articles/Terms and Conditions Include either a statement of compliance with all parts of this Request for Proposals and/or a listing of exceptions and suggested changes.

1. Proposal must certify either (a) or (b) below:
a) This Proposal is in compliance with said Request for Proposal information. b) This Proposal is in compliance with said Request for Proposal information, except for those proposed exceptions listed in a separate attachment hereto. Details of exceptions may be placed in a separate attachment in the appendices.

2. The attachment must include, for each proposed exception:
a) the suggested rewording;
b) reasons for submitting the proposed exception; and
c) any impact the proposed exception may have on cost, scheduling or other areas.

NDS certifies that this proposal is in compliance with said Request for Proposal information.

G. Qualifications of Proposer’s Personnel
Briefly describe your approach and methods for managing the project. Identify the Project Manager, the key person responsible for the quality and the person who will be the principal contact with the City. List the project team members to be utilized on this project. Briefly describe the responsibilities of each person on the project team, including qualifications and experiences. Provide the resumes of the project manager and key personnel who will be assigned to this project. Resumes shall contain information relating to each person's education, experience or training in the area covered within this proposal.

Resumes are to be included in the appendices and will not count wards the page count if placed in the appendices. Indicate the availability of the project team members for the duration of the project. Any change in the assigned personnel shall require the approval of the City. List the portion of work that will be subcontracted, if applicable. Include a list of subcontractors and/or laboratories expected to be engaged in the work and their relevant qualifications and experiences

PROJECT MANAGEMENT
NDS recommends a kick-off meeting to establish all communication and coordination preferences by the City prior to commencing any work. This meeting will also provide an opportunity to further discuss requirements, project schedules, and general expectations. NDS proposes weekly or monthly meetings with the City throughout the contract period to provide updates and maintain confidence that all projects are being managed in a judicious and effective manner. NDS will closely manage the schedule and timeliness for all tasks. NDS will prepare progress reports as frequently as agreed upon with the City and will submit invoices upon the successful completion of each service.

Project Management Tools
NDS utilizes a secure, cloud-based project management platform to store and organize all project-related information. This centralized tool is accessible to all teams, ensuring seamless tracking of projects and their progress. At each phase— Estimation and Acceptance, Scheduling, Data Collection, Processing, Analysis and Delivery, Invoicing—of a project, the responsible team records relevant notes and updates the project status. Any changes or updates to a project’s entry are immediately visible to all members, promoting transparency and collaboration. 198

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
Reporting Project Progress
NDS provides status reports for all pending, ongoing, or completed projects at a frequency determined by the City’s preference, including ad-hoc, daily, weekly, bi-weekly, or monthly updates. The Project Coordinator, Ruben Gallegos, and Ruben's Office Manager, Zac McDiarmid, will be responsible for all reporting requirements. Inquiries will be promptly acknowledged, and if an immediate answer is not available, an expected response time will be provided. Additionally, if on- demand access to project status is preferred, NDS can prepare a project status interface for the City to display the ongoing status of all projects, ensuring easy and real-time access to the information.

KEY PERSONNEL
NDS project teams will work under the direction of Key Personnel. Key Personnel will be available and dedicated for the duration of the project to perform all required tasks and meet the program objectives. Staff will be available for meetings as requested by the City. All NDS personnel have worked together previously and successfully completed large traffic data collection projects for public sector clients. Adjustments to Key Personnel are not expected and will only be made with advanced justification notice and prior consent by the City.

Personnel Title / Role Job Duties Availability
Kevin Deal COO / Project Manager Overall contract management 50% Ruben Gallegos Southwest Regional Manager /
Project Coordinator
Contract planning, execution,
communication, and updates 65%
Anthony Truong Lead Data Analyst Quality assurance, data preparation, data delivery, and video delivery 55%

Kevin Deal – Chief Operations Officer – Project Manager Kevin Deal has 21 years’ experience in every aspect of the data collection industry and will serve as Project Manager. Kevin will oversee every aspect of the contract from request to delivery. Kevin will work closely with the Project Coordinator to ensure schedule adherence and monitor task lifecycles. Kevin has been the Project Manager for all major NDS contracts throughout the nation, providing him with unparalleled experience that will be used to support this contract from beginning to end.

Ruben Gallegos – Southwest Regional Manager – Project Coordinator Ruben will serve as Project Coordinator for this project. Ruben oversees the annual data collection for nearly 8,000 counts throughout Southern California. Together with his Office Manager, Zac McDiarmid, he will work directly with City staff to coordinate all collection efforts. He will directly oversee field staffing, scheduling, data collection, data retrieval, and coordinate closely with the video department as well as the data processing and analysis department. Ruben will directly manage all aspects of this contract.

Anthony Truong – Senior Data Analyst – Lead Data Analyst Anthony will serve as the Lead Data Analyst for this project, ensuring that the data quality and data delivery meet project expectations. Anthony is responsible for overseeing the processing and analysis department, which will perform the quality control, data preparation, and data delivery processes. Anthony has over seven years’ experience and has managed the quality control and analysis of over 8,000 projects that consisted of over 50,000 turning movement counts, 45,000 automated traffic recorder counts, and over 4,000 other services that NDS offers.

SUBCONTRACTORS
NDS does not intend on using subcontractors for this contract. 199

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
H. Work Plan
Explain how you plan to ensure timely review, coordination and implementation of the required services.

The Contractor shall indicate an understanding of the scope of services requested in this RFP. Briefly describe the scope of work and sequential tasks for accomplishing these proposed tasks. Indicate all key deliverables and their contents. The work plan should address and satisfy the objectives and specifications as listed in the Scope of Work in this RFP.

SCHEDULING
The Project Coordinator, Ruben Gallegos, in close coordination with the Operations Manager, Jackson Stump, and the Field Manager, Osvaldo Castro, will be responsible for resource planning, project calendar management, permit confirmation, and deployment for all data collection needs. Planning is done as far in advance as possible for project team coordination as well as preparation for equipment, staff, and work zone safety plans. Ruben and/or Zac, the Southwest Regional Office Manager, will directly communicate with the City regarding schedule planning and execution. Schedule planning involves site-specific work safety evaluations, assignment of work safety equipment, assignment of data collection equipment, and assignment of project locations for data collection.

Schedulers closely monitor weather conditions, school calendars, construction, and events to ensure strict adherence to the permissible days of collection. Unless specifically requested, NDS will ensure that data is not collected on days with forecasted extreme weather conditions; in the immediate aftermath of a natural or other disaster affecting area traffic flows; in close proximity of a city-designated holiday/major weekend holiday/extended weekend; on Mondays, Fridays, or weekends unless authorized; on days where normal traffic patterns are affected by nearby construction projects or scheduled special events; and when the local school districts are not in regular session. NDS will clearly communicate to the City any conditions or circumstances that could negatively impact the data collection effort.

SAFETY
At NDS, safety is a top priority reinforced through mandatory annual training for all employees, monthly safety meetings, and role-specific instruction covering PPE, equipment handling, driving practices, work zone safety, public interaction, and emergency protocols. Every crew member signs off on each safety topic to ensure full understanding and accountability.

NDS provides all necessary PPE in compliance with OSHA and local regulations, and equips all vehicles with high-intensity beacons, reflective markings, cones, warning signs, GPS tracking, and front- and rear-facing cameras to monitor and document driving behavior in real time. Daily reviews of driver data help enforce a consistently safe and law-abiding workforce.

DATA COLLECTION
NDS performs all tasks in accordance with the procedures and specifications identified in the latest California Manual of Uniform Traffic Control Devices, the FHWA Traffic Monitoring Guide, the Highway Capacity Manual, and generally in accordance with sound traffic engineering principles. NDS will not enter private property without permission of the private property owner.

Turning Movement Counts
Equipment
NDS utilizes our proprietary camera systems for average daily traffic counts, turning movement counts, queuing, pedestrian counts, bicycle counts, delay studies, gap studies, and many more observation-based studies. Our units contain the most technologically advanced hardware available for temporary data collection. These systems are capable of recording for any duration of time, in extreme weather conditions, and in all lighting conditions. NDS units are capable of capturing any size intersection, segment, or other points of observation through the use of one or more synced cameras. Additionally, NDS can modify the resolution, frame rate, and bit rate to meet the needs of extremely high-resolution projects up to 1080p. At any 200

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
resolution, NDS cameras cannot capture license plate information. NDS camera units do not require external power for operation. All videos contain date and timestamp information clearly displayed during review.

Methodology
NDS cameras are mounted at the base of an existing infrastructure element using an aluminum chassis with non-harmful rubber pads as contact points. NDS can utilize a variety of infrastructure elements for installation, such as poles, street signs, and trees. Installations do not obstruct visible signage. Each camera contains a telescopic pole that extends over 21 feet vertically for an unobstructed view of the intersection or other desired point of view. The equipment retrieval process removes all visible evidence of the camera unit.

Data Reduction
After the data collection period has ended, video files are promptly transferred to NDS’ centralized Google Cloud Server for video delivery preparation, data reduction, quality review, and data delivery preparation as defined in the section below labeled “Quality Control / Processing”.

NDS utilizes both proprietary machine learning and manual reduction methods to capture, classify, and audit data by road user classification. The NDS machine learning algorithms are fine-tuned to capture vehicle volumes, axle-based classifications, and speeds. NDS has also spent well over a decade building a human driven video team with various levels of quality control to capture pedestrians, bicycles, turning movement counts, and other non-motorized classifications. Through numerous empirical studies conducted with a variety of well-known and lesser-known providers, NDS has determined the accuracy of algorithmic video watching for pedestrians, bicycles, turning movement counts, and other non-motorized classifications to be unpredictable, providing subpar accuracy. In response to these deficiencies, NDS utilizes an in-house video reduction team along with a multi-stage QAQC process that consists of extremely detailed and tedious training protocols for all video watchers. Our video team is broken into three departments: the video review team, the video spot checking team, and the algorithm team. Further details are outlined below in the section titled “QUALITY CONTROL / PROCESSING”.

Deliverable
Data will be delivered in Microsoft Excel format. Data will be in 15-minute intervals and the peak hours will be identified.

Volume, Classification, and/or Speed Average Daily Traffic Counts Equipment
NDS proposes the use of NDS Aura video cameras for volume, speed, and classification (FHWA 1-13) data collection on street segments. The NDS camera unit overcomes several machine-driven limitations such as poor performance in congestion, limited free-flowing placement options, and poor performance in extreme hot or cold weather conditions. In addition, redo rates are lowered significantly by avoiding unpredictable road tube issues. However, should road tube installation be preferable to the City, NDS is capable of meeting all requirements and deadlines using MetroCount machines.

Methodology
General and camera-related data collection practices mirror those outlined in the section labeled “Turning Movement Counts.” The remainder of this section will focus on road tube methodology.

ATR installations occur the day before the requested start date to ensure that data collection begins at midnight unless otherwise directed. A pre-determined safety plan is executed upon both site arrival and departure. Machines are installed in free flow traffic conditions outside of auxiliary lane storage. Consideration is given to the type of street and surrounding land usage when choosing the equipment and method for installation. To achieve optimal conditions, equipment is installed at a minimum of one thousand feet away from intersections or ramp junctions. For smaller segments, counters are installed midblock and may be staggered to produce the best results. To account for higher sensitivities typically present on residential street segments, NDS staff utilizes low-profile pneumatic tubing to complete installations during the daytime hours whenever possible. Installation includes securing the machine with a lock and chain to existing public infrastructure, nailing the knotted/closed end of the tubes at the far side of the lane, stretching the tubes to the edge of the roadway, 201

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
nailing down the open end of the tubes, adding tape to secure the tubing, plugging the loose ends of the tubes into the open machine ports, and monitoring the machine while vehicles pass by to ensure that data is being recorded accurately.

Equipment installed for multiple days will be checked to ensure that the data collection effort has not been interrupted and that the equipment is still in operable condition. After the collection period has ended, equipment is completely and safely removed from the site so that there is almost no visible evidence that the installation took place.

Deliverable
Data will be delivered in Microsoft Excel format. Data will be in 15-minute intervals with hourly totals per direction of travel.

A final report in Excel will include the street name, segment description, date and day of the week the count was conducted, hourly totals, AM totals, PM totals, and daily totals. A paper copy of the final report and an electronic file of the raw data in original format will be provided to the City.

Intersection Approach Counts
Equipment and methodology mirror those outlined in the section labeled “Turning Movement Counts” and “Volume Classification, and/or Speed Average Daily Traffic Counts.”

Deliverable
Data will be delivered in Microsoft Excel format. Data will be in 15-minute intervals with hourly totals per direction of travel.

Data will include all legs of the intersection and be in 15-minute intervals with hourly totals.. A final report in Excel will include the street name, segment description, date and day of the week the count was conducted, hourly totals, AM totals, PM totals, and daily totals. A paper copy of the final report and an electronic file of the raw data in original format will be provided to the City.

Pedestrian & Bicycle (& Other Non-Motorized) Volume Counts Equipment and methodology mirror those outlined in the section labeled “Turning Movement Counts.” NDS is capable of capturing this information at intersections, screenlines, trails, campuses, event facilities, and most other areas where this information is required.

Deliverable
Data will be delivered in Microsoft Excel format. Data will be in 15-minute intervals. For counts done at intersections, data will include all legs of the intersection. If requested, vehicle turning movement counts can accompany the pedestrian/bicycle count. If classification by age (or by some other attribute) is required, the deliverable will reflect this.

Origin and Destination Studies / License Plate Surveys
Equipment
NDS uses custom-designed field templates or audio recorders for origin and destination studies/license plate surveys.

Handheld cameras on tripods, overhead cameras, and drones can also be used. For efforts that exceed the capabilities of the aforementioned methods, Bluetooth technology can be used to determine origin-destination patterns. The BlueTOAD Spectra combines two wireless technologies, Bluetooth® (2.4 GHz) and Dedicated Short Range Communications (DSRC, 5.9 GHz) installed within one roadside device. DSRC coupled with BlueTOAD Spectra real time and historical Bluetooth® device detection can help guide safety and mobility applications in Connected and Autonomous Vehicle (CAV) initiatives, while providing synchronization with transportation agency Travel Time and Performance Measures objectives.

Methodology
Data collection methods vary: live technicians may manually record license plates, while handheld cameras on tripods capture plates in high-traffic or fast-moving areas, though accuracy may be around 75% due to blurriness and transcription errors. Overhead cameras and drones can track vehicles more effectively, with overhead cameras ideal for monitoring attributes and platooning and drones covering areas with minimal aerial obstructions. Additionally, technicians can use voice 202

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
recorders to log license plates. Tracking can be performed visually or by capturing license plate information, depending on the project details.

Using BlueTOAD to determine origin-destination patterns involves the capture of MAC addresses from vehicle and personal devices by detecting Bluetooth LE, Bluetooth Connected, and Bluetooth Discoverable signals. These units can be installed for up to seven (7) days before changing batteries. The unobstructed collection radius of each unit is 600ft from the point of installation. No external power is required. Cellular connectivity allows for consistent data upload to a cloud server as well as status updates regarding the unit’s health that NDS quickly uses to address any minor issues that may arise. Data is stored on BlueTOAD’s server which provides NDS access to raw, filtered, and processed data according to matching matrix and time filter preferences.

Deliverable
Data will be delivered in Microsoft Excel format and will include all information as requested by the client.

Travel Time / Speed Data
Equipment
Laptop and GlobalSat BU-353-S4 USB GPS Receiver. NDS also offers average corridor travel time and speed using Google crowd-sourced data.

Methodology
NDS will analyze the beginning and end of each corridor to determine appropriate routing throughout one or more corridors. NDS collects travel time information using highly trained and experienced drivers paired with external GPS antennas. All drivers are individually trained and tested to ensure adherence to appropriate driving behaviors, node identification, and route assignments. All routes are extended upstream and downstream to ensure that vehicles travel through the route start and stop points at the speed dictated by local traffic. NDS field staff provide detailed notes pertaining to delays encountered throughout each run. This information is timestamped and classified by the source of the delay. NDS uses the floating car technique as defined in the MUTCD unless otherwise directed. We offer either PC Travel or Tru-Traffic as possible post processing platforms for reporting. Delay sources will be timestamped and classified as: signal, congestion, stop sign, pedestrian, or other (written as instructed or experienced).

For Google crowd-sourced data, data is collected by route and/or by link. A link is defined as two (2) points of interest. A route is defined as more than one link combined together. User-defined parameters include:
 Collection interval frequency - can be as low as 1 minute  Day(s) of collection – Current and future days are available for collection  Hour(s) of collection – Specific hours can be selected by specific day Deliverable
Travel time summary information will be delivered in Microsoft Excel format and/or PDF. Travel time summary includes travel time in seconds, number of stops, average speed, and total delay.

The deliverable report from using Google crowd-sourced data includes both a tabular and graphic representation of the average speed per interval as well as the average travel time per interval for each link and each route.

Certified Speed Radar Survey
Equipment
NDS performs spot speed studies using certified Kustom Electronics Falcon hand-held radar guns and NDS radar field templates.

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
Methodology
Radar Speed Surveys are conducted in accordance with the Department of Motor Vehicle Regulations and the Manual on Uniform Traffic Control Devices (MUTCD). Collection sites are investigated in advance to identify conditions that would adversely affect data accuracy such as proximity to speed bumps, proximity to intersections, locations with steep grades, and any other conditions that could impact normal vehicle speeds. Surveys are not to be conducted during inclement weather or when the roadway is wet. Surveys are not to be conducted during atypical conditions such as road construction, detours, or traffic accidents.

A sample of free-flowing passing cars will be selected with careful attention to ensure that the sample represents the entire traffic stream. In platoon flow, only the first vehicle in the platoon will be selected. All vehicles traveling at less than 40 mph and within 200 feet of the lead vehicle or more than 40 mph and less than 350 feet from the lead vehicle is considered to be in platoon. Field staff are trained to be inconspicuous so that driver behaviors are not affected by their presence. Deliverable statistics include 50th percentile, 85th percentile, 10mph pace, # in pace, percent in pace, % / # below pace, % / # above pace. Additional statistics can be added at no additional cost.

Deliverable
Data will be delivered in Microsoft Excel format. Speed parameters, such as 50th Percentile, 85th Percentile, and 10 MPH pace, can be included.

QUALITY CONTROL / PROCESSING
NDS leads the industry with the most detailed and sophisticated quality control processes nationwide. At the field level, all equipment undergoes regular maintenance and testing to ensure full functionality. Field personnel are specifically trained to conduct a preliminary inspection of the collected data, allowing for expedited communication surrounding possible disruptions to the data collection effort. Post data submission, NDS has four departments dedicated to quality control after data is submitted from the field: the Audit Department, the Video Department, the Processing Department, and the Analyst Department. These departments are centralized at NDS headquarters and are responsible for the quality control, processing, analysis, file preparation, and data delivery of all data collected by NDS throughout the nation. These departments have extensive experience working with all NDS services, data collection best practices, data collection formats, contracts, and data delivery formats.

Audit Department
The Audit Department is responsible for the timely submission and careful review of all field data throughout the company.

This department tracks nationwide scheduling to prepare for video and data uploads. Videos are scrubbed thoroughly to ensure that all time periods are present, the viewing angles are consistent, and to confirm that all data collection requirements can be met. Pictures are also viewed carefully to verify the traffic control plan, that all appropriate work zone safety equipment was utilized, and that cameras were installed according to NDS protocols. All other data submissions are checked per manufacturer recommendations and compared to client/contract requirements to confirm compliance. This department works closely with our Operations Department, providing the necessary feedback to optimize our national operations.

Video Department
The NDS Video Department manually reviews over 1,000,000 hours of video annually. This department is divided into three teams: video review, video spot checking, and algorithm. All teams are well-versed at performing counts with detailed vehicle, pedestrian, bicycle, and micro-mobility classifications throughout the nation. NDS captures all 13 FHWA classifications based on axle, not by length. This team is also experienced at conducting a large variety of observational and custom-developed studies throughout the nation. Due to our training, standards, and protocols, NDS proudly achieves an accuracy rate of 98%/±2% and ±2 vehicles for volumes up to 100 vehicles.

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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02
Video Review Team
The video review team is responsible for site verification, auditing all required hours, confirming the required field of view, reporting any anomalies disrupting the flow of traffic, recording hourly traffic observations, recording hourly weather observations, and counting the details in the video per data collection task requirement. Each video reviewer is trained extensively on all study types and vehicle classifications. Video reviewers are not permitted to count live data until over 200 video hours have been watched and verified as at least 98% accurate.

Video Spot Checking Team
The video spot checking team is responsible for separately spot checking all classifications and data requirements present in video related projects for at least one 15-minute interval per two (2) hour period. If a comparison between the spot check and the original count reveals a variance greater than 2%, the entire two (2) hour count period that was spot checked is re-reviewed and re-submitted to the spot-checking team. This process will repeat until the accuracy threshold is met. Spot checks are completed for both algorithmic and manually reduced video to ensure that our accuracy thresholds are met. If spot checks find that site-specific variables had an impact on the accuracy of our machine learning algorithm, NDS will manually review all video at no cost to our clients. This will then be used to continue training our algorithm to account for the multitude of uncommon variables that exist.

Algorithm Team
The algorithm team is responsible for the initial software setup needed to accurately post-process video through our algorithm. This team is responsible for ensuring consistency in detection throughout the entire period of collection and making adjustments to the detection area as needed. In order to achieve best-in-class accuracy, the NDS algorithm separates images of vehicles where it lacks confidence for proper manual classification by the algorithm team. This team carefully reviews confidence ratings reported from our system to verify both volume and classification accuracy. Spot checks are performed for these videos as described in the section above titled “Video Spot Checking Team” to ensure accuracy and consistency in both daytime and nighttime conditions.

Processing Department
The processing department is responsible for scrutinizing client requests to ensure that all data collection requirements have been met and submitted for the project. This includes confirming the location, installation layout, orientation, presence of all required time intervals, movements, classifications, sketches, pictures, GPS coordinates, field sheets, and all necessary site data.

The processing team converts the data from its raw format to the deliverable formats and performs a preliminary data integrity check. This involves checking the data for abnormal data sequences such as abnormal spikes or valleys in the data set, inconsistent data compared between days, inconsistent historical comparisons, or illogical data patterns. Concerns about the data quality at this stage result in additional video spot checks (if applicable), data verification through sampled recollection, or consultation with the analyst department.

Analyst Department
The analyst department is responsible for conducting a secondary review of all data components, checking for data consistency throughout a corridor utilizing all available data resources, converting data into the contract specified deliverable, and preparing the delivery package as outlined in the contract. As part of the review, a comparative analysis is performed between all data points within a project. This team is dedicated to validating the relational integrity of these data points utilizing additional spot checks, video footage, historical data, and additional field observations as necessary. To prepare data in its deliverable format, the analyst utilizes a variety of tools (including custom program development) to ensure that all data format conversions stay consistent throughout each contract.

DATA PREPARATION AND SUBMITTAL
The processing and analyst department will collect, consolidate, format, and prepare each delivery to the City following the collection of the data.
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Los Angeles County Office: 810 S Atlantic Blvd, Suite A, Monterey Park, CA 91754 T: (323) 782-0090

Corporate Office: 106 N Poinsettia Pl, Los Angeles, CA 90036 T: (323) 782-0090 | F: (323) 375-1666
[email protected] | www.ndsdata.com RFP No. 25-26-02

NDS can customize the deliverable at no cost to the City to include additional statistics, modified layouts, or anything else that may streamline City data handling and review times.

NDS will correct or revise any errors or deficiencies in the services provided at no cost to the City.

RE-COLLECTION
NDS is responsible for the accurate, complete, and successful collection of data. NDS will perform a thorough quality control process of all counts. Should recollection be needed for any reason determined by NDS or the City, NDS will reschedule the counts promptly and at no cost to the City.

I. Related Experience and References
The Proposer shall provide at a minimum, a list of three applicable references, preferably located in California, municipalities or applicable government operations, which were provided with these types of services

In 2024, NDS completed 5,900+ projects for over 1,000 clients within our active/repeat customer database. These clients include private engineering firms, public agencies, regional planning organizations, retail outlets, private companies, and private citizens. We pride ourselves on being able to communicate effectively to a wide range of clientele with varying degrees of industry knowledge. NDS has obtained and retained these clients and contracts through excellent customer service, effective quality control, and timely deliveries in the format of each client’s choosing. In addition, NDS provides our clients ingenuity, flexibility and transparency at all steps of the process.

NDS currently holds data collection contracts as a prime or sub consultant with entities such as the Orange County Transportation Authority, the Los Angeles Department of Transportation (DOT), City of Dallas DOT, Louisiana DOT and Development, Florida DOT, Georgia DOT, Ohio DOT, Pennsylvania DOT, New York State DOT, New York City DOT, Vermont Agency of Transportation, Rhode Island DOT, and Maine DOT. In addition, NDS is the on-call traffic data collector for local cities throughout the nation. Our systems of management, staffing, training, and communication have been critical to the success and prosperity of each of our contracts.

OCTA CMP TRAFFIC COUNTS & CORRIDOR TRAVEL TIMES STUDIES – CALIFORNIA: 2021 (TMCS), 2015 (TRAVEL TIMES), 2013, 2011, 2009, 2007 (SUBCONTRACT), 2005, 2003, 2001, AND 1997 (PRIME)
Client Orange County Transportation Authority
Reference Archie L. Tan, Principal Transportation Modeling Analyst Phone 714.560.5845
Address 550 S Main Street, Orange, CA 92862
Email [email protected]

OCTA awarded the team consisting of Fehr & Peers & NDS the countywide Traffic Services contract for Intersection Turning Movement counts and GPS Travel Time runs. In 2021, NDS provided Big Data as an enhancement to this contract. Project requirements included over:

 101: 3-Day Turning movement counts
 50: 24hr Volume machine counts
 20: 48hr Pedestrian/Bicycle/e-Scooter counts

Historically, project requirements have included over:

 200 Turning movement counts
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Task Unit Unit Price
24 Hour Machine Volume Counts Per Location $65.00
Intersection Approach Counts - 24 Hours Per Leg $65.00
Intersection Turning Movement Counts - 2 Hours (1 Person/Camera) *Efforts under 2 hours match the 2-hour pricing Per Location $95.00 Intersection Turning Movement Counts - 2 Hours (Additional Person/Camera) *with pedestrians, bicycles, and/or heavy trucks if needed Per Location $50.00 Intersection Turning Movement Counts - 4 Hours (1 Person/Camera) *with pedestrians, bicycles, and/or heavy trucks if needed Per Location $140.00 Intersection Turning Movement Counts - 4 Hours (Additional Person/Camera) *with pedestrians, bicycles, and/or heavy trucks if needed Per Location $100.00 Intersection Turning Movement Counts - 8 Hours (1 Person/Camera) *with pedestrians, bicycles, and/or heavy trucks if needed Per Location $295.00 Intersection Turning Movement Counts - 8 Hours (Additional Person/Camera) *with pedestrians, bicycles, and/or heavy trucks if needed Per Location $295.00 Intersection Turning Movement Counts - 24 Hours (1 Person/Camera) *with pedestrians, bicycles, and/or heavy trucks if needed Per Location $630.00 Intersection Turning Movement Counts - 24 Hours (Additional Person/Camera) *with pedestrians, bicycles, and/or heavy trucks if needed Per Location $630.00 Pedestrian & Bicycle Volume Counts Only - 1 Hour (1 Camera/Person) *Efforts under 8 hours match TMC pricing Per Location $95.00 Pedestrian & Bicycle Volume Counts Only - 4 Hours (1 Camera/Person) *Efforts under 8 hours match TMC pricing Per Location $140.00 Pedestrian & Bicycle Volume Counts Only - 6 Hours (1 Camera/Person) *Efforts under 8 hours match TMC pricing Per Location $200.00 Pedestrian & Bicycle Volume Counts Only - 24 Hours (1 Camera/Person) Per Location $355.00 Origin and Destination Studies / License Plate Surveys
Per Hour, Per Technician
(does not include transcription or
matching which are billed as
Video Review hours)
$60.00
Travel Time Study Per Hour, Per Vehicle $120.00
24 Hour Machine Speed Counts (≤ 2 lanes) Per Location $85.00 24 Hour Machine Speed Counts (> 2 lanes) Per Location $120.00 Certified Speed Radar Survey Low Volume (2 Hours) Per Location $100.00 Certified Speed Radar Survey High Volume (≤ 1 Hour) Per Location $65.00 Driveway Counts - 6 Hours (1 Person/Camera)
*Efforts under 8 hours match TMC pricing Per Driveway $200.00 Driveway Counts - 8 Hours (1 Camera/Person) Per Driveway $235.00 Driveway Counts - 24 Hours (1 Camera/Person) Per Location $355.00 24 Hour Video Recording Per Camera $175.00
Left Turn Queuing Counts - 2 Hours (1 Person/Camera)
*Efforts under 8 hours match TMC pricing Per Approach $95.00 Left Turn Queuing Counts - 4 Hours (1 Person/Camera)
*Efforts under 8 hours match TMC pricing Per Approach $140.00

NATIONAL DATA AND SURVEYING SERVICES
K. Fee Proposal
On-Call Citywide Traffic Data Collection Services
RFP No. 25-26.02
207

NATIONAL DATA AND SURVEYING SERVICES
K. Fee Proposal
On-Call Citywide Traffic Data Collection Services
RFP No. 25-26.02
Additional Tasks Unit Unit Price
Machine Volume Counts - Additional Consecutive Day Per Location $35.00 Intersection Approach Counts - Additional Consecutive Day Per Leg $35.00 Machine Class or Speed Counts (≤ 2 lanes) - Additional Consecutive Day Per Location $40.00 Machine Class or Speed Counts (> 2 lanes) - Additional Consecutive Day Per Location $50.00 Machine Classification Counts (≤ 2 lanes) - 24 Hours Per Location $85.00 Machine Classification Counts (> 2 lanes) - 24 Hours Per Location $120.00 Machine Classification AND Speed Counts (≤ 2 lanes) - 24 Hours Per Location $105.00 Machine Classification AND Speed Counts (≤ 2 lanes) - Additional Consecutive Day Per Location $60.00 Machine Classification AND Speed Counts (> 2 lanes) - 24 Hours Per Location $140.00 Machine Classification AND Speed Counts (> 2 lanes) - Additional Consecutive Day Per Location $70.00 Video Recording - Additional Consecutive Day Per Camera $65.00 Video Review
*This can be used for any hourly rate item, such as pedestrian/bicycle counts, driveway counts, and left-turng queuing counts
Per Hour of Review Time (may
not coincide with
footage/runtime), Per Camera
$30.00
Field Rate
This field rate is used for manual studies that require field staff, including but not limited to parking studies, occupancy studies, transit ridership studies, and customized written/oral surveys Per Hour, Per Technician $60.00
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PROFESSIONAL SERVICES AGREEMENT
[On-Call Citywide Traffic Data Collection Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ________________, 2025 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and AIMTD LLC, a California limited liability company (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducem ent to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity provided such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

a. Contractor's total compensation for all services performed under this Agreement, shall not exceed FIFTY THOUSAND DOLLARS and 00/100 ($50,000.00) without the prior written authorization of City.

b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

2.1 Term and Extension(s)

a. The Initial Term of this Agreement is three (3) years (the “Initial Term”), commencing October 31, 2025 and expiring on October 3 0, 2028 (the “Expiration Date”); 209
2 provided, however, that City has the right to extend the term of this Agreement for the following extensions and upon the following terms:

• First Extension (the “First Extension Term”) commencing October 31, 2028 , and terminating October 30, 2029, in an annual amount not to exceed FIFTEEN THOUSAND DOLLARS and 00/100 ($15,000.00) without the prior written authorization of City;

• Second Extension (the “Second Extension Term”) commencing October 31, 2029 , and terminating October 30, 2030, in an annual amount not to exceed FIFTEEN THOUSAND DOLLARS and 00/100 ($15,000.00) without the prior written authorization of City.

b. The City Manager is hereby authorized on behalf of City to give written notice to Contractor of City’s intention to exercise each Extension (if at all) no later than thirty (30) days prior to the Expiration Date of the then -current term; provided, however, that City’s notice of its intention to extend the term of this Agreement for each Extension shall be expressly conditioned upon and subject to the approval by the City Council, in its sole and absolute discretion, of an amount sufficient to pay the compensation set forth herein for each Extension as part of its annual budget approval process prior to the beginning of each Extension. While the parties acknowledge that City is required to give its notice of intention to extend the term of this Agreement not later than thirty (30) days prior to the Expiration Date of then -current term, it is possible that the City Council’s approval of its annual budget and appropriation of funds for the Extension in question may occur thereafter. Accordingly, if the City Council fails to approve and appropriate funds sufficient to pay the amount of compensation set forth herein for an Extension, this Agreement shall terminate and be of no further force and effect as of the expiration of the then-current term. Notwithstandi ng anything in this provision to the contrary, in the event City gives Contractor written notice exercising an Extension and City receives notice that appropriation of funds for the Extension in question are not available after Contractor has performed ser vices under the Extension, City agrees that Contractor will be equitably compensated for all services performed under any portion of an Extension through the date of termination of the Agreement.

Except as specifically set forth herein, the terms and conditions of each Extension will be the same as the Initial Agreement.

c. Any Extension, if properly exercised, shall be memorialized in the form of an amendment to this Agreement. The City Manager is hereby authorized to approve and execute amendments to this Agreement reflecting the exercise of each Extension and the amount o f compensation (including the amount of funds to be made available for additional work or services) payable to Contractor for each respective Extension.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.

b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. 210
3 c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain a ll appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agr eement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equi pment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employ ees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent . Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.
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4 9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion . Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time . Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in w riting, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor . The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in 212
5 conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, men tal or physical disability, or any other basis prohibited by applicable law.

c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.

a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages d ue to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on o r off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

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6 b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.

c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement.

d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.

a. Contractor shall carry workers’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers’ compensation benefi ts under any City program.

b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) Million Dollars ($ 2,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.

c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($ 1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis.

d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Ag reement are sufficient to cover the obligations of Contractor under this Agreement.

e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contract or under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability 214
7 insurance that is provided as part of the general or automobile liability minimums set forth below shall be maintained for the duration of the Agreement.

f. Reserved.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.

i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in Califo rnia so long as such insurer possesses the aforementioned Best rating.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self -insure the risk and charge Con tractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all o f the requirements stated herein.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwi se.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily 215
8 provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls w ithin any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified p revailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

c. Contractor represents and warrants that Contractor:

(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and

(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I -9 for each of Contractor’s employees; and
216
9 (4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I -9 compliance and/or worksite enforcement by the Department of H omeland Security, the Department of Labor, or the Social Security Administration.

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.b.

e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs asso ciated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.

f. Contractor shall require all subcontractors or sub -consultants to make the same verification as set forth in Subsection 21.d.

g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City.

h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comp ly with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue . This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any wo rk performed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e -mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of 217
10 same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission.

“CONTRACTOR” “CITY”

AIMTD LLC City of Orange
751 S. Weir Canyon Road #157-158 300 E. Chapman Avenue Anaheim, CA 92808 Orange, CA 92866-1591
Attn.: Olga Polunin Attn.: Larry Tay

Telephone: (323) 793-6781 Telephone: (714) 744-5525 E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures.

[Remainder of page intentionally left blank; signatures on next page]

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219
12 EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]

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Page 1 of 40 ends

REQUEST FOR PROPOSAL NO. 25-26.02

FOR

CITY OF ORANGE
On-Call Citywide Traffic Data Collection Services

Community Development

Issue Date
Monday, July 21, 2025

Response Due Date/Time
Thursday, August 7, 2025, by 2:00 PM PT

CAUTION

THIS DOCUMENT MUST REMAIN INTACT
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Page 15 of 40 ends

SECTION III

SCOPE OF WORK

RFP NO. 25-26.02

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Page 16 of 40 ends

SECTION III: SCOPE OF WORK

1. General Traffic Counts – including capability of tube counts, video recording and video counts.

2. 24 Hour Machine Volume Counts

3. Intersection Approach Counts

4. Intersection Turning Movement Counts

5. Pedestrian & Bicycle Volume Counts

6. Origin and Destination Studies / License Plate Surveys

7. Travel Time Study

8. 24 Hour Machine Speed Counts

9. Certified Speed Radar Survey

10. Driveway Counts (Hourly and 24 Hours)

11. 24 Hour Video Recording

12. Left Turn Queuing Counts

13. Proposers may provide additional fees for services regarding traffic data collection tasks that are omitted from the list above.

All data collection shall be in accordance with the most recent edition of the California Manual on Traffic Control Devices (CA MUTCD).

CITY OF ORANGE
RFP No. 25-26.02
On-Call Citywide Traffic Data Collection Services

Prepared by AimTD LLC

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5 | Page

AimTD’s approach is to utilize our previous experience, state -of-the-art technology and highly trained personnel to provide reliable traffic data collections services for the City of Orange. AimTD has a dedicated team that consists of several Project Managers, Field Data Collection Manager, Field Traffic Data Collection Technicians and Data Reduction Technicians

OUR SERVICES

• Intersection Turning Movement Counts
• 24Hr Machine Counts ADTs
• 24Hr Axle Vehicle Classification Studies
• Bicycle and Pedestrian Counts
• Parking Occupancy Studies, Parking Turnover Studies
• Certified Radar Speed Surveys
• Travel Time Surveys, Queue Studies, Gap and Saturation Flow Analysis • Transit Surveys

Some of our projects:

• 2024 Countywide CSSB 1,400 Turning Movement Counts at 700 intersections, OCTA. • 2023 and 2019 – CMP Traffic Data Collection, 303 Turning Movement Counts (101 intersections, 3-day counts) and supplemental turning movement counts at 58 intersections, OCTA. 2023-2024 Mainline Counts OCTA
• 2024 and 2023 I-405 Freeway Mainline Video ADT Counts, OCTA. • 2024 Citywide 24 Hr. Average Daily Traffic and Speed Counts, 184 locations, LADOT • 2024 and 2025 Citywide Intersection Turning Movement Counts at 171 locations, City of Pleasanton
• 2022 Citywide Traffic Counts, City of San Louis Obispo, including 48-hour bi-directional roadway segment vehicle traffic counts at approximately 210 locations, six-hour peak turning movement counts at approximately 129 intersections (autos/bikes/peds), 7-day 225

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average vehicle counts at 5 segments, and 24-hour bi-directional bicycle and pedestrian counts at approximately 33 roadway segment and path locations. • 2021 City of Chino, Citywide Average Daily Traffic Counts with Classification at 280 locations.
• 2021 City of Anaheim, Intersection Turning Movement Counts at 256 locations and Average Daily Traffic Counts at 154 segments. • 2021 City of Chino, Radar Speed Survey Study at 190 locations. • 2021 Average Daily Traffic counts at 207 locations for the OCTA Flow Map. (County of Orange).
• 2018 – 2022 City of Pasadena, On -Call Traffic Counting Services including Intersection Turning Movement Counts, Speed Surveys, Pedestrian and Bicycle Counts, Average Daily Traffic Counts.
• 2018-2021 City of Santa Rosa Traffic Counting Services, Citywide Turning Movement counts (201 locations) and Citywide Average Daily Traffic Counts with Classification (203 locations)
• 2019 and 2018 Citywide Average Daily Traffic Counts, City of Mission Viejo, 88 locations • 2018 Citywide Average Daily Traffic Counts, City of Santa Ana, 102 locations • 2019 City of Santa Monica Citywide Summer Traffic Counts,90 intersections • 2017 and 2015 City of Santa Monica Citywide Multimodal study, including Vehicle Turning Movement Counts, Pedestrians and Bicycle Counts and Saturation Flow Analysis- 385 locations
• 2015 and 2017 City of Long Beach, Shoemaker Replacement Bridge Project, HDR- prime, Intersection Turning Movement Counts and Average Daily Traffic Counts
• 2019 and 2017 City of Pleasanton, Biannual Citywide Intersection Turning Movement Counts,154 intersections
• 2016 Citywide Average Daily Traffic Counts, City of Aliso Viejo, 100 locations. • 2016 Citywide Multimodal Traffic Counts- City of San Luis Obispo, over 200 locations. • 2012 – Present: On-Call Traffic Data Collection, County of Orange.

Some of our projects:

2024, Orange County Transportation Authority (OCTA), Orange, CA 226

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Countywide Signal Synchronization Baseline (CSSB)
Turning Movement Counts
(Iteris – Prime, AimTD – Sub-consultant)

In 2024 AimTD conducted 1,400 Turning Movement Counts (700 weekday counts and 700 weekend counts). The video collection was completed in less than two months (October – November), significantly ahead of the schedule. All counts were collected in a short span of time to ensure to represent the typical conditions and before the Holiday season.

City of Los Angeles Department of Transportation (LADOT) 2019 – 2026: On - Call Traffic Data Collection.
(AimTD – Prime)

AimTD conducted 24-hour Average Daily Traffic counts, Intersection Turning Movement counts (6-hour LADOT format), Speed Surveys, Bicycle/Pedestrian/ Motorized Scooter Screenline Counts, Pedestrian Crossing and Bicyclist Intersection Counts on as needed basis. 2024 Citywide 24 Hr. Average Daily Traffic and Speed Counts at 184 locations. Intersection Turning Movement counts for the Oscars ceremony in 2020 including the video footage from 6 AM to 9 PM at 4 locations. The goal of the project was to observe the travel patterns around the closure of Hollywood Blvd.

A mid-block screenline count at 75 locations. Our uniquely designed cameras are the right fit for this type of project because our cameras can be placed high up and they are not prone to tampering. Our cameras also have a high resolution for capturing detailed information about each person.

2023 and 2019, Orange County Transportation Authority, Orange, CA Congestion Management Program Traffic Data Collection
(AimTD - Prime, Fehr & Peers- Sub-Consultant)
OCTA is the designated Congestion Management Agency (CMA) for Orange County. To ensure local jurisdictions’ continued eligibility for state gas tax funds made available through Proposition 111, local jurisdictions must meet certain roadway Level of Service (LOS) 227

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standards. As the CMA, OCTA collects and compiles the traffic data needed to monitor local jurisdiction compliance with the LOS standards. AimTD was selected to collect data to provide traffic data input for the 2019 and 2023 Congestion Management Program (CMP).

The tasks included but were not limited to:
• Intersection Turning Movement Counts, 303 intersections (101 intersections x 3 days, AM and PM peak hours)
• 48- hour Pedestrian /Bicycle ADT counts at 20 locations • 24- hour Mid-Block ADT Counts at 50 locations
• Supplemental Intersection Counts at 13 locations
• Supplemental Travel Time Runs for AM Peak period and PM Peak period. (32 runs)

2021- City of Chino Citywide Average Daily Traffic Counts (AimTD – Prime)
24 - hour Bidirectional ADT counts with vehicle classification at 280 locations.

2021 – City of Chino Citywide Radar Speed Surveys
(Kimley Horn - Prime, AimTD - Sub-Consultant) Radar Speed Surveys at 183 locations.

2019-2022, City of Chino Hills, CA
On-Call Traffic Data Collection Services
(AimTD – Prime)
On - call traffic data collection including Intersection Turning Movement Counts, Speed Surveys, Pedestrians and Bicycle counts.

Port of Long Beach
2018-2022 On-Call Transportation Data Collection Services (AimTD – Prime)
Portwide Roadway segment counts, approximately at 250 locations annually.

Intersection Turning Movement counts at 50 locations annually. Additionally, AimTD conducted Classification counts, Speed/delay runs, Marine terminal gate counts and Bicycle and Pedestrian counts.
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2018 - 2022, City of Pasadena On-Call Traffic Data Collection (AimTD – Prime)
Intersection Turning Movement Counts, Average Daily Traffic Counts and Speed Surveys on a weekly basis. The data is inputted into MS2 database as per City of Pasadena’s requirements.

2012- Present: County of Orange, CA, On-Call Traffic Data Collection Contract (AimTD – Prime)

In 2021 and 2019 completed Average Daily Traffic Counts ( ADT) at 207 segments for the OC Traffic Flow Map update.

Since 2012 as a part of this contract, we have collected intersection turning movement counts, speed surveys, average daily vehicle counts, pedestrian counts, and equestrian crossing counts at hundreds of locations in Orange County

Project Overview and Work Plan:

AimTD will conduct the traffic counts on an as-needed basis.

Intersections and roadway segments to be studied will be inventoried by AimTD and roadway characteristics such as lane configurations, intersection traffic controls, speed limits, parking restrictions, truck routes/weight limits, pedestrian safety features, etc. will be noted by AimTD.

Appropriate locations of where the traffic counting equipment is being placed will be identified as GIS coordinates. Proper orientation of the roadways along with labels will be noted. The field review will note any roadway construction activities and weather condition that could affect the data collected. The field personnel will always follow the AimTD’S safety precautions.

AimTD will collect two ‐way 24‐ hour traffic volume and vehicle classification data. The counts would be conducted between Tuesday and Thursday on a typical weekday, unless instructed otherwise by the City of Orange.

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All field data collection starts after the authorization was received. Field Data Collection Manager prepares the project maps and paperwork and puts them in order by route of completion for field technicians to maintain accuracy, efficiency and safety. Maps are prepared using a google maps- based system that can utilize coordinate input or basic intersection descriptions. Field data collection begins after all paperwork was reviewed and all questions (if any) were addressed.

Figure -1- Map Example

The project map described above is an essential part of our Quality Control system and it will be created by the Project Manager. The map will be shared with technicians setting video cameras or tubes in the field and data processing personnel analyzing video or ADT data as well as with the Quality Control Manager. The same map is used for GPS guided navigation to count locations and is dynamically updated allowing all users to have access instantly to the most recent version of the map.

Our field technicians are highly trained, and they follow all safety requirements: our vehicles are marked with the company logo, safety warning signs and are equipped with flashing safety lights.

Field technicians always wear reflective safety vests during installation and removal of our equipment. Safe distance from the driving lanes is always used for parking our vehicles.

Our equipment is being tested and checked to ensure accuracy; all cameras are labeled with identification numbers and company contact details. After the count is completed, accuracy will 230

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be checked again to verify data collection was successful, if there are any concerns, the appropriate notes will be made.

Data processing is done by our experienced team of well-trained technicians. This allows for a quick turnaround of data processing and still provides the opportunity to manually view the data to check for accuracy.

Intersection Turning Movement Counts and Average Daily Traffic Counts Data Collection Intersection Turning Movement Counts and Average Daily Traffic Counts will be collected between Tuesday and Thursday unless instructed otherwise by the City of Orange staff. The counts will not be conducted on days which experience inclement weather or occur on a holiday, during temporary construction activities, which reduce the number of travel lanes, or any incident that disrupts the normal flow of traffic.

AimTD will perform intersection counts using video recording technology for the requested intersection locations for the A.M. and P.M. peak periods. Our cameras (photos below) are uniquely designed to blend in with the environment and look like utility boxes, the benefit being less likely subject to theft, vandalism or public attention. They have a very wide angle of view and capture whole intersection including pedestrian crosswalks on all four sides of the intersection.

Raw videos are normally archived for 12 months or longer if requested.

Figure 1- Video Camera on the pole in Santa Monica
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ITEM STUDY TYPE UNIT RATE
Intersection Turning Movement Counts
1 Intersection Turning Movement Counts 1 Hour $46.00
2 Intersection Turning Movement Counts 4 Hours $186.00
3 Intersection Turning Movement Counts 8 Hours $330.00
4 Intersection Turning Movement Counts 24 Hours $499.00 Classified TMC (truck/ped/bike) add to above rates 10%
24 Hour Machine Traffic Volume Counts
5 Volume Count per approach 24 Hours $60.00
6 Classification per approach 24 Hours $110.00
7 Bi Directional Volume (segment) 24 Hours $110.00
8 Bi Directional Speed or Classification (segment) 24 Hours $135.00 Pedestrian and Bicycle
9 Pedestrian and Bicycle Volume Counts 1 Hour $40.00
10 Pedestrian and Bicycle Volume Counts 4 Hours $160.00 11 Pedestrian and Bicycle Volume Counts 8 Hours $220.00 12 Pedestrian and Bicycle Volume Counts 24 Hours $299.00 Classified High detail, SCAG, Caltrans format add add 30% to above rates 13 Speed Survey - 100 samples or 1hr* EA $89.00
14 Parking Occupancy Study 1 Hour $49.00
15 Parking Turnover Study 1 Hour $65.00
16 Left Turn Queuing Counts 4 Hours $159.00
18 Video FAA Part 107 Licenced Drone Operator (min 3hr) 1 Hour $120.00 17 License Plate Surveys 1 Hour $99.00
18 Signal/Stop Warrants EA $67.00
19 Travel Time Studies 1 Hour $120.00
20 Driveway Counts (video) 1 Hour $46.00
21 Driveway Counts (video) 24 Hours $299.00
AimTD LLC
City of Orange - Cost Proposal - RFP 25-26.02
*CHP Certified Radar operator and calibrated radar
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Classification Titles Hourly Rate
Project Manager $95.00
Field Technician $65.00
Data Processing Technician $39.00
AimTD LLC - Hourly Rates
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Agenda Item
Orange City Council
Item #: 3.6. 10/14/2025 File #: 25-0542
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Second Amendment to Agreement with Tesco Controls, LLC for the upgrade of an existing Remote Terminal Unit and system integration.

2. SUMMARY
This Amendment authorizes Tesco Controls, LLC to upgrade the existing Remote Terminal Unit panel at an import connection at the Wanda-Collins Interconnection and complete Supervisory Control and Data Acquisition system integration for this location.

3. RECOMMENDED ACTION
Approve the Second Amendment with Tesco Controls, LLC in the amount of $14,650 for the upgrade of an existing Remote Terminal Unit and system integration; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this amendment is $14,650 and will be funded through the Water Fund (600). 600-5802-86999-255079 Water Plant Telemetry

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The Supervisory Control and Data Acquisition (SCADA) system provides the automation necessary to effectively and efficiently operate the City’sdrinking water system. The City’sSCADA system has been in operation since 2021, and was installed by Tesco Controls, LLC (Tesco). In November 2024, the City entered into an agreement with Tesco (Agreement No. 7771) to provide maintenance, on-call support, and emergency services to ensure the SCADA system’sefficiency and reliability. The term of the agreement is one year funded at $50,000, with two optional one-year extensions. In March 2025, the First Amendment in the amount of $10,000 was executed to extend the support services. Since then, the funding for this year’smaintenance has been exhausted due to necessary system repairs and services. This Second Amendment will authorize additional funding to upgrade the existing Remote Terminal Unit (RTU) at the Wanda-Collins Interconnection and complete SCADA integration City of Orange Printed on 10/9/2025Page 1 of 2
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for this facility, and bring the total agreement amount to $74,650.

7. ATTACHMENTS
· Second Amendment with Tesco Controls, LLC
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Agenda Item
Orange City Council
Item #: 3.6. 10/14/2025 File #: 25-0542
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Second Amendment to Agreement with Tesco Controls, LLC for the upgrade of an existing Remote Terminal Unit and system integration.

3. RECOMMENDED ACTION
Approve the Second Amendment with Tesco Controls, LLC in the amount of $14,650 for upgrade of the existing Remote Terminal Unit and system integration; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this amendment is $14,650 and will be funded through the Water Fund (600). 600-5802-86999-255079 Water Plant Telemetry

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The Supervisory Control and Data Acquisition (SCADA) system provides the automation necessary to effectively and efficiently operate the City’sdrinking water system. The City’sSCADA system has been in operation since 2021, and was installed by Tesco Controls, LLC (Tesco). In November 2024, the City entered into an agreement with Tesco (Agreement No. 7771) to provide maintenance, on-call support, and emergency services to ensure the SCADA system’sefficiency and reliability. The term of the agreement is one year funded at $50,000, with two optional one-year extensions. In March 2025, the First Amendment in the amount of $10,000 was executed to extend the support services. Since then, the funding for this year’smaintenance has been exhausted due to necessary system repairs and services. This Second Amendment will authorize additional funding to upgrade the existing Remote Terminal Unit (RTU) at the Wanda-Collins Interconnection and complete SCADA integration City of Orange Printed on 10/9/2025Page 1 of 2
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for this facility, and bring the total agreement amount to $74,650.

7. ATTACHMENTS
· Second Amendment with Tesco Controls, LLC
City of Orange Printed on 10/9/2025Page 2 of 2
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SECOND AMENDMENT
TO

PROFESSIONAL SERVICES AGREEMENT
[SCADA System Technical Support Services]
THIS SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (the “Second Amendment”) is made and entered into as of ________________, 20 25, by and between the CITY OF ORANGE, a municipal corporation ( “City”), and TESCO CONTROLS, LLC, a Delaware limited liability company (“Contractor”), with reference to the following:

A. City and Contractor entered into a Professional Services Agreement (Agreement No. 7771) dated November 12, 2024, which is incorporated herein by this reference (the “Original Agreement”); and
B. City and Contractor amended the Original Agreement to revise the Scope of Services and increase the compensation by a First Amendment to Professional Services Agreement (Agreement No. 7771.1) dated March 6, 2025 , which is incorporated herein by this reference (the “First Amendment”); and
C. City and Contractor desire to further amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement to revise the Scope of Services and increase the compensation.

NOW, THEREFORE , the parties hereby agree as follows:

Section 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.

Section 2. Cross-References. City and Contractor agree that all references in this Second Amendment are deemed and construed to refer to the Original Agreement, as implemented by this Second Amendment.

Section 3 Revised Scope of Services . The Scope of Services, Section 1, Exhibit A of the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit A attached hereto and incorporated herein by this reference.

Section 4 Compensation. The total not-to-exceed compensation for the services to be rendered as set forth in Section 2.a of the Original Agreement is increased by FOURTEEN THOUSAND SIX HUNDRED FIFTY DOLLARS and 00/100 ($14,650.00) and Section 2.a is hereby amended in its entirety to read as follows:
“Contractor's total compensation for all services performed under this Agreement, shall not exceed SEVENTY-FOUR THOUSAND SIX HUNDRED FIFTY DOLLARS and 00/100 ($74,650.00) without the prior written authorization of City.” 238
2 Section 5. Integration. This Second Amendment amends, as set forth herein, the Original Agreement and, except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Second Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this Second Amendment shall control and govern the rights and obligations of the parties.

IN WITNESS of this Second Amendment, the parties enter into this Second Amendment on the year and day first above written.
“CONTRACTOR” “CITY”
TESCO CONTROLS, LLC, a Delaware CITY OF ORANGE, a municipal corporation limited liability company
*By: By:

Printed Name: Daniel R. Slater, City Mayor
Title:
*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

Nathalie Adourian, City Attorney
*NOTE: If CONTRACTOR is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. √
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EXHIBIT “A”

SUPPLEMENTAL SCOPE OF SERVICES
[Behind this page.]
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Agenda Item
Orange City Council
Item #: 3.7. 10/14/2025 File #: 25-0561
TO: Honorable Mayor and Members of the City Council
FROM: Jarad Hildenbrand, City Manager

1. SUBJECT
Appropriation of $1,200,000 from the Opioid Settlement Fund to fulfill partial payment obligations for the North Service Planning Area (SPA) Navigation Centers.

2. SUMMARY
This item requests a $1,200,000 appropriation from the Opioid Settlement funds to support program costs for the North Service Planning Area Navigation Centers. The California Department of Health Care Services has confirmed this is an eligible use and aligns with the approved spending categories for opioid remediation activities.

3. RECOMMENDED ACTION
Authorize the appropriation of $1,200,000 from the Opioid Settlement Fund (226) unreserved fund balance to: 412-1201-50102-251205 North SPA Navigation Centers

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from the Opioid Settlement funds will partially fund this program. Upon approval of this appropriation, the estimated Opioid Settlement Fund (226) fund balance at June 30, 2026, will be $276,883.62

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services
Objective1.6: Assist those experiencing homelessness

6. DISCUSSION AND BACKGROUND
City’s Use ofOpioid Settlement Funding
Nationwide Settlements were reached to resolve over 3,000 opioid-related lawsuits and investigations initiated by state and local governments across the country. The State of California (CA) established the CA Subdivision Fund to allocate settlement funds to cities and counties (Participating Subdivisions) that elected to participate in these settlements. Payment timeframes vary by settlements and can extend up to 18 years, until 2038.

The CA Department of Health Care Services (DHCS) oversees and monitors compliance, ensuring proper spending and reporting by Participating Subdivisions. Participating Subdivisions must adhere to specific spending guidelines outlined in Exhibit E of the National Opioid Settlement Agreements and DHCS’sdesignated High Impact Abatement Activities (HIAA). At least 50% of funds received in City of Orange Printed on 10/9/2025Page 1 of 3
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each calendar year must be used for one or more HIAA activities.

The City of Orange elected to participate as a Participating Subdivision and has received over $1.5 million since 2023, of which $106,970 has been expended to date. Current projections estimate the City of Orange will receive approximately $4.1 million dollars through 2038. The following table projects the allocations the City will receive by year:

PROJECTED PAYMENTS BY
YEAR
2023 $ 404,282.16
2024 $ 785,421.33
2025 $ 353,681.99
2026 $ 250,587.19
2027 $ 233,948.24
2028 $ 271,464.92
2029 $ 271,013.57
2030 $ 252,532.31
2031 $ 234,488.75
2032 $ 213,818.11
2033 $ 164,121.52
2034 $ 164,121.52
2035 $ 164,121.52
2036 $ 137,024.05
2037 $ 137,024.05
2038 $ 95,762.00
TOTAL: $ 4,133,413.23
In Fiscal Year 2024-2025 (FY25) the City used Opioid Settlement funds on five eligible projects:
· Youth Centers of Orange Sports Program.
· City staff opioid awareness training.
· Opioid overdose kits for AED cabinets throughout the City. · Opioid overdose kits for the Orange Police Department; and · An opioid and fentanyl awareness public education event at Santiago Canyon College.

Aside from the recommendation detailed in this report, staff are evaluating other possible uses including programming at the HRC.

North Service Planning Area Navigation Centers Invoices The Buena Park and Placentia North Service Planning Area (NSPA) Navigation Centers opened in City of Orange Printed on 10/9/2025Page 2 of 3
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The Buena Park and Placentia North Service Planning Area (NSPA) Navigation Centers opened in 2018 as a regional collaboration with 13 North Orange County cities, including the City of Orange.

These centers provide interim housing facilities for individuals experiencing homelessness, focusing on providing treatment for opioid use disorder (OUD), substance use disorder (SUD), and recovery support for vulnerable populations
To date, the City has utilized its Permanent Local Housing Allocation (PLHA) program funds to support operational costs associated with the NSPA Navigation Centers. The PLHA program, administered by the California Department of Housing and Community Development (HCD), was established in 2017 through Senate Bill 2 (SB 2) to provide a permanent source of funding for local housing initiatives.

The City was initially projected to receive an estimated PLHA award of $3,644,898 over a five-year period, covering Fiscal Years 2020-2024. However, the actual award amounted to $3,510,739. Due to rising NSPA Navigation Center operational costs, this resulted in a shortfall of $132,404 for the Fiscal Year 2023-2024 (FY24) invoice. The outstanding balance was deferred to FY25 to allow time for the City to explore alternative funding sources. The FY25 invoice was $1,420,678, bringing the total outstanding NSPA Navigation Center amount to $1,553,082.

HCD has not released the Notice of Funding Availability for PLHA funding to cover Fiscal Years 2025- 2029, with no anticipated date of release. Funding has been delayed, and the City is not guaranteed a specific award in the next award cycle.

In the meantime, staff proposes to allocate $1,200,000 from the Opioid Settlement Funds unreserved fund balance to fulfill a portion of the City’soutstanding financial obligations for the NSPA Navigation Centers through the end of Fiscal Year 2025.

Staff submitted a Technical Assistance form to DHCS confirming this planned expenditure as an eligible settlement fund use. DHCS verified that the proposed activity complies with eligible uses outlined in both the National Opioid Settlement Exhibit E and DHCS’s HIAA guidelines.

Staff will return at a future City Council meeting to present 1) a spending plan for settlement funds; and 2) a funding strategy to pay remaining NSPA Navigation Center invoices until 2030 when the agreement expires.

7. ATTACHMENTS
· DHCS Technical Assistance Form and Guidance
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Agenda Item
Orange City Council
Item #: 3.7. 10/14/2025 File #: 25-0561
TO: Honorable Mayor and Members of the City Council
FROM: Jarad Hildenbrand, City Manager

1. SUBJECT
Appropriation of $1,200,000 from the Opioid Settlement Fund to fulfill partial payment obligations for the North Service Planning Area Navigation Centers.

3. RECOMMENDED ACTION
Authorize the appropriation of $1,200,000 from the Opioid Settlement Fund (226) unreserved fund balance to:
412-1201-50102-251205 North SPA Navigation Centers

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services
Objective1.6: Assist those experiencing homelessness

The CA Department of Health Care Services (DHCS) oversees and monitors compliance, ensuring proper spending and reporting by Participating Subdivisions. Participating Subdivisions must adhere to specific spending guidelines outlined in Exhibit E of the National Opioid Settlement Agreements and DHCS’sdesignated High Impact Abatement Activities (HIAA). At least 50% of funds received in City of Orange Printed on 10/8/2025Page 1 of 3
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Item #: 3.7. 10/14/2025 File #: 25-0561
each calendar year must be used for one or more HIAA activities.

Aside from the recommendation detailed in this report, staff are evaluating other possible uses including programming at the HRC.

North Service Planning Area Navigation Centers Invoices The Buena Park and Placentia North Service Planning Area (NSPA) Navigation Centers opened in City of Orange Printed on 10/8/2025Page 2 of 3
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Item #: 3.7. 10/14/2025 File #: 25-0561
The Buena Park and Placentia North Service Planning Area (NSPA) Navigation Centers opened in 2018 as a regional collaboration with 13 North Orange County cities, including the City of Orange.

7. ATTACHMENTS
· DHCS Technical Assistance Form and Guidance
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249
250
251
252
253
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Agenda Item
Orange City Council
Item #: 3.8. 10/14/2025 File #: 25-0556
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for Reservoir 5 Exterior Cathodic Protection System Project, authorization to advertise for bids, and finding of California Environmental Quality Act (CEQA) exemption.

2. SUMMARY
Construction plans and specifications are completed for the Reservoir 5 Exterior Cathodic Protection System, and the project is ready to be advertised for bids. The estimated construction cost is $302,500.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid. No. 25-26.06, Reservoir 5 Exterior Cathodic Protection System Project.

2. Find the project Categorically Exempt from CEQA per Guidelines Section 15301.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Reservoir 5 is a five-million-gallon welded steel water storage tank located at 694 N. Cannon Street in the southeastern portion of Orange. The reservoir was constructed in 1968 and has since been in continuous operation. The reservoir is protected from corrosion by a combination of protective coatings and cathodic protection (CP) systems. Continuous monitoring and maintenance of the CP systems is necessary to prevent corrosion and preserve the tank structure. Based on recent annual survey recommendations, plans and technical specifications have been completed to replace the existing exterior CP system with a new Impressed Current Cathodic Protection (ICCP) in accordance with the current codes and industry standards.

The scope of work for this project will include relocation of the existing internal CP system rectifier, complete abandonment of existing exterior CP system, installation of a new exterior ICCP system, anode bed, rectifier, underground electrical conduits, reference electrodes, and repairing disturbed surface.

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7. ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA guidelines 15301 “Existing Facilities” Class 1(c) because it consists of maintenance activities at an existing water storage tank. The CEQA Notice of Exemption will be filed with the County Recorder’s Office upon Council’s approval of the plans and specifications.

8. ATTACHMENTS
· Location Map
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Agenda Item
Orange City Council
Item #: 3.8. 10/14/2025 File #: 25-0556
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for Reservoir 5 Exterior Cathodic Protection System, authorization to advertise for bids, and finding of California Environmental Quality Act (CEQA) exemption.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid. No. 25-26.06, Reservoir 5 Exterior Cathodic Protection System Project.

2. Find the project Categorically Exempt from CEQA per Guidelines Section 15301.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

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8. ATTACHMENTS
· Location Map
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Date Exported: 9/30/2025
Credits: City of Orange (2025)

CITY OF ORANGE
Location Map
1:35,777
0 2,5001,250
ft
.

NOTE: Recent data updates may not be reflected on this
map at the time of printing, use at your discretion.

No part of this map shall be reproduced for
commercial purposes.
259
Agenda Item
Orange City Council
Item #: 3.9. 10/14/2025 File #: 25-0544
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Award of Contract to All Cities Engineering, Inc. for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project; Bid No. 25-26.01 (SP-4307).

2. SUMMARY
Bids for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project were received and opened on September 18, 2025. The notice inviting bids had nine responses. The apparent low bidder is All Cities Engineering, Inc., of Riverside, California in the amount of $399,580.

3. RECOMMENDED ACTION
Approve the contract with All Cities Engineering, Inc. in the amount of $439,538, representing an original bid amount of $399,580, plus a 10% contingency of $39,958, for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this contract is $439,538 and will be funded through Sewer (601):
601.5101.85101.265003 Sewer Line Improvement

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The City Council previously approved advertisement of bids for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project on Augus 26, 2025. The bid solicitation was advertised on August 28, 2025, for a period of three weeks and bids were opened on September 18, 2025. Nine bids were received as follows:

1. All Cities Engineering, Inc., Riverside $399,580

2. Kordich Construction, Inc., Cypress $582,030

3. Ramona, Inc., Baldwin Park $587,510
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4. CEM Construction Corporation, Montebello $624,700

5. PALP Inc., dba Excel Paving Company, Long Beach $645,740

6. Gentry General Engineering, Inc., Colton $693,280

7. Big Ben Engineering, Irvine $697,659

8. Dominguez General Engineering, Inc., Pomona $732,100

9. US Builders and Consultants, Inc., Irvine $748,404
The low bid is about 16% lower than the Engineer’s Estimate of $478,500. Staff checked the references and qualifications for All Cities Engineering, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommend that All Cities Engineering, Inc. be awarded the contract with the amount of $439,538, representing an original bid amount of $399,580, plus a 10% contingency of $39,958, for the Main Street and Providence Avenue Sewer Improvements and Tustin Street Storm Drain Rehabilitation Project.

If approved, construction would begin in January 2026 and would be expected to be completed within 30 calendar days.

7. ATTACHMENTS
· Bid Abstract
· Contract with All Cities Engineering, Inc.

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Agenda Item
Orange City Council
Item #: 3.9. 10/14/2025 File #: 25-0544
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

4. FISCAL IMPACT
The expense for this contract is $439,538 and will be funded through Sewer (601):
601.5101.85101.265003 Sewer Line Improvement

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

1. All Cities Engineering, Inc., Riverside $399,580

2. Kordich Construction, Inc., Cypress $582,030

3. Ramona, Inc., Baldwin Park $587,510
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4. CEM Construction Corporation, Montebello $624,700

5. PALP Inc., dba Excel Paving Company, Long Beach $645,740

6. Gentry General Engineering, Inc., Colton $693,280

7. Big Ben Engineering, Irvine $697,659

8. Dominguez General Engineering, Inc., Pomona $732,100

If approved, construction would begin in January 2026 and would be expected to be completed within 30 calendar days.

7. ATTACHMENTS
· Bid Abstract
· Contract with All Cities Engineering, Inc.

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1 2 3 4 5 6 7 8 9
Bid No. 25-26.01; Project No. SP-4307
Date of Bid Opening: 9/18/2025
Date of Bid Advertisement: 8/28/25
Tel. No. (951) 255-3964 Tel. No. (714) 947-0395 Tel. No. (626) 355-1350 Tel. No. (323) 597-1084 Tel. No. (562) 599-5841 Tel. No. (909) 330-1128 Tel. No. (949) 660-9400 Tel. No. (626) 652-2622 Tel. No. (949) 844-8844 NO. DESCRIPTION OF WORK QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Construct Full Length Trenchless
Rehabilitation of 50”x31” Asphalt
Dip Arch C.M.P. 12 Gauge by
Centrifugally Cast-In-Place with
minimum 1” Thick Layer of
Centripipe PL-8000.
72 LF $2,800.00 $201,600.00 $1,390.00 $100,080.00 $1,590.00 $114,480.00 $1,580.00 $113,760.00 $2,950.00 $212,400.00 $1,920.00 $138,240.00 $1,507.00 $108,504.00 $2,313.00 $166,536.00 $1,800.00 $129,600.00 $1,554.50 $111,924.00 2 Install Hydratech Hydratite Internal
Pipe Joint Seal System (HT316-
50x31-24E) 1 EA $6,000.00 $6,000.00 $12,000.00 $12,000.00 $9,990.00 $9,990.00 $17,000.00 $17,000.00 $8,500.00 $8,500.00 $14,800.00 $14,800.00 $10,928.00 $10,928.00 $21,216.00 $21,216.00 $25,000.00 $25,000.00 $25,960.00 $25,960.00 3 Remove Existing Sewer and
Construct 10" VCP Sewer Main
With Bedding and Backfill per City
Std 327 (Class II) and Specifications.
320 LF $600.00 $192,000.00 $500.00 $160,000.00 $958.00 $306,560.00 $725.00 $232,000.00 $750.00 $240,000.00 $900.00 $288,000.00 $923.00 $295,360.00 $975.00 $312,000.00 $1,250.00 $400,000.00 $1,050.00 $336,000.00 4 Construct 10" VCP Sewer Main
With Bedding and Backfill per City
Std 327 (Class II) and Specifications. 40 LF $550.00 $22,000.00 $750.00 $30,000.00 $600.00 $24,000.00 $1,700.00 $68,000.00 $745.00 $29,800.00 $1,450.00 $58,000.00 $1,126.00 $45,040.00 $2,245.00 $89,800.00 $1,250.00 $50,000.00 $1,816.00 $72,640.00 5 Remodel Existing Sewer Manhole
Base per City Std 201 and APWA
Std 208-2
2 EA $4,000.00 $8,000.00 $7,000.00 $14,000.00 $5,600.00 $11,200.00 $8,500.00 $17,000.00 $14,500.00 $29,000.00 $12,500.00 $25,000.00 $3,254.00 $6,508.00 $9,868.00 $19,736.00 $7,500.00 $15,000.00 $25,476.00 $50,952.00 6 Locate Existing Sewer Lateral and
Connect to New VCP Sewer Main
with Bedding and Backfill (Class II)
per City Std 206, 324, and 327 9 EA $1,500.00 $13,500.00 $6,000.00 $54,000.00 $6,800.00 $61,200.00 $750.00 $6,750.00 $4,500.00 $40,500.00 $4,500.00 $40,500.00 $15,433.00 $138,897.00 $3,899.00 $35,091.00 $2,500.00 $22,500.00 $2,626.00 $23,634.00 7 Locate Existing Sewer Lateral and
Connect to Existing 12" VCP Sewer
Main with Bedding and Backfill
(Class II) per City Std 206, 324, and
327
1 EA $8,500.00 $8,500.00 $7,500.00 $7,500.00 $16,600.00 $16,600.00 $45,000.00 $45,000.00 $5,500.00 $5,500.00 $40,300.00 $40,300.00 $56,770.00 $56,770.00 $3,287.00 $3,287.00 $50,000.00 $50,000.00 $32,634.00 $32,634.00 8 Construct New Sewer Manhole per
City Std 201, 407, and 408. 2 EA $10,000.00 $20,000.00 $8,500.00 $17,000.00 $14,000.00 $28,000.00 $35,000.00 $70,000.00 $18,500.00 $37,000.00 $18,200.00 $36,400.00 $13,644.00 $27,288.00 $23,353.00 $46,706.00 $15,000.00 $30,000.00 $39,400.00 $78,800.00 9 Cut and Seal Existing Sewer Main
Per Plan 1 LS $6,900.00 $6,900.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $18,000.00 $18,000.00 $22,000.00 $22,000.00 $4,500.00 $4,500.00 $3,985.00 $3,985.00 $3,287.00 $3,287.00 $10,000.00 $10,000.00 $15,860.00 $15,860.00 $478,500.00 $399,580.00 $582,030.00 $587,510.00 $624,700.00 $645,740.00 $693,280.00 $697,659.00 $732,100.00 $748,404.00 Dominguez General
Engineering, Inc.

PALP Inc., dba Excel Paving
CompanyCEM Construction Corporation US Builders and Consultants, Inc.

Irvine, CA Pomona, CA Irvine, CAMontebello, CA Long Beach, CA Big Ben EngineeringGentry General Engineering, Inc.

Colton, CA
City of Orange: Summary of Bid Abstracts for:

Cypress, CA Baldwin Park, CA
Grand Total

ENGINEER'S ESTIMATE
Main Street and Provide Avenue Sewer
Improvements And Tustin Street Storm Drain
All Cities Engineering, Inc. Kordich Construction, Inc. Ramona, Inc.

Riverside, CA

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13 “CITY”

CONTRACT, BONDS AND INSURANCE
APPROVED BY:

Nathalie Adourian, City Attorney

CITY OF ORANGE, a municipal corporation

By:

Daniel R. Slater
Mayor of the City of Orange

ATTEST:

Pamela Coleman, City Clerk

“CONTRACTOR”

ALL CITIES ENGINEERING, INC., a California
corporation

[Note: Signature of Chairman of the By:

Board, President or Vice President is Printed Name:
required] Title:

[Note: Signature of Secretary, Assistant By:

Secretary, Chief Financial Officer or Printed Name:

Assistant Treasurer is also required] Title:

√

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294
Agenda Item
Orange City Council
Item #: 3.10. 10/14/2025 File #: 25-0535
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Bid No. 24-25.11; SP-4297; Annual Concrete Replacement at Various Locations, Fiscal Year 2024-2025.

2. SUMMARY
The City of Orange entered into a contract with CJ Concrete Construction, Inc. for the Annual Concrete Replacement at Various Locations, Fiscal Year 2024-2025. The project included the replacement of damaged curb and gutter, sidewalk and reconstruction of Americans with Disabilities Act sidewalk access ramps at various locations throughout the City. The work was completed to the satisfaction of the Public Works Department.

3. RECOMMENDED ACTION

1. Accept Annual Concrete Replacement at Various Locations, Fiscal Year 2024-2025 as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion and Acceptance
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Agenda Item
Orange City Council
Item #: 3.10. 10/14/2025 File #: 25-0535
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Bid No. 24-25.11; SP-4297; Annual Concrete Replacement at Various Locations, Fiscal Year 2024-2025.

3. RECOMMENDED ACTION

1. Accept Annual Concrete Replacement at Various Locations, Fiscal Year 2024-2025 as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENTS
· Notice of Completion and Acceptance
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk

[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE

NOTICE IS HEREBY GIVEN that work on that certain public work a nd improvements known as “Annual Concrete Replacement at Various Locations , Fiscal Year 2024 -2025. (Bid No. 24-25.11; SP-4297)” (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on October 14, 2025 at a regular meeting of its members, at which a quorum was present and acting throughout. The Project is at various locations throughout the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were CJ Concrete Construction, a California corporation, with its principal office at 10142 Shoemaker Avenue, Sante Fe Springs, State of California.

The name of the surety on the Labor and Material Bond for the Project is Merchants Bonding Company (Mutual), Illinois (Bond No. 101260886) in the amount of $1,085,100.00.

DATED as of the 14th day of October 2025 . CITY OF ORANGE, a municipal corporation

By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

COUNTY OF ORANGE

I, Daniel R. Slater , Mayor of the City of Orange, state that I have read the foregoing document know the contents thereof, and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that the foregoing is true and correct.

DATED as of the 14th day of October 2025 at Orange, California.

Daniel R. Slater, Mayor, City of Orange

I, Pamela Coleman, City Clerk for the City of Orange, hereby attest that Daniel R. Slater is known to me t o be the Mayor of the City of Orange and known to me to be the person who executed the within instrument on behalf of said municipal corporation and acknowledged to me that the City of Orange executed the same.

Pamela Coleman, City Clerk, City of Orange
297
Agenda Item
Orange City Council
Item #: 3.11. 10/14/2025 File #: 25-0562
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize an increase to various purchase orders for vehicle parts, traffic control devices, signs, materials, and services from various vendors for the Public Works Department, Field Services Division.

2. SUMMARY
Request to authorize an increase of $215,000 to multiple existing purchase orders with various material and services vendors for the total purchase order amount to $570,000.

3. RECOMMENDED ACTION

1. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $50,000 with SC Signs & Supplies, LLC for traffic control devices and signs.

2. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $40,000 with Zumar for traffic control devices and signs.

3. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $60,000 with Irv Seaver Motorcycles for fleet parts and services.

4. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $60,000 with Pete’s Road Services for fleet parts and services.

5. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $40,000 with Villa Ford for fleet parts and services.

6. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $40,000 with Burton’s Fire for fleet parts and services.

7. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $50,000 with Daniel Tire Services for fleet parts and services.

8. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $40,000 with Cal-State Auto Parts, Inc. for fleet parts.

9. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $50,000 with Southern Counties Lubricants for fleet parts.

10. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $50,000 with Parts Authority for fleet parts.

11. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $40,000 with SoCal Auto & Truck Parts for fleet parts.

12. Approve an increase to a blanket purchase order for a total not-to-exceed amount of $50,000 City of Orange Printed on 10/9/2025Page 1 of 3
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with United Rentals for roadway products.

4. FISCAL IMPACT
The total expense for these blanket purchase orders is $570,000 (annual amount), of which $355,000 has already been encumbered. The additional increase for these blanket purchase orders is $215,000 and will be funded through General Fund (100) and Measure M2 (263), respectively:
100-5401-53201 Repair & Maintenance Supplies $130,000
263-5201-53201 Repair & Maintenance Supplies $ 35,000
100-5401-56999 Other Repairs/Maint Services $ 30,000
100-5201-53201 Repair & Maintenance Supplies $ 20,000
Total: $215,000

5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The Public Works Department Field Services Division purchases required materials using the informal bid process and government pricing. Staff requests quotes from at least three independent vendors to ensure the City gets the best price promptly.

Pursuant to Section 3.08.290 of the Orange Municipal Code, the City Council is authorized to approve the procurement of certain materials, supplies, equipment, and services unique to only one vendor.

The listed vendors offer some of the most competitive prices. Each of the twelve vendors has reached or is nearing the maximum limit of $30,000 for their respective blanket purchase orders. To continue purchasing from these vendors for the remaining balance of the Fiscal Year 2025-2026 (FY26), staff requests that the City Council authorize increases to the purchase orders up to the not- to-exceed amounts specified in the recommended actions. This request applies when vendors provide the lowest pricing, offer unique materials and services, or meet critical deadlines.

The Public Works Department Field Services Division is responsible for procuring various types of parts and external services, which sometimes require specialized vendors. For example:
· Irv Seaver Motorcycles offers specialized parts and services specifically for police patrol motorcycles.
· Pete’sRoad Service, Inc. provides tires and 24-hour emergency roadside assistance for large vehicles, including fire apparatus. They also have the unique ability to service larger Class 7 and Class 8 trucks, which the City’s garage cannot handle due to weight capacity restrictions. · Villa Ford, Burton’sFire, Daniels Tire Services, Cal-State Auto Parts, Inc., Parts Authority, and Southern Counties Lubricants supply general auto parts and services at the lowest cost, with readily available parts compared to other vendors.
· United Rentals offers various roadway products, including concrete for street and sidewalk repairs.
· SC Signs & Supplies and Zumar continually provide traffic control devices and signs for emergencies and special events to meet the city's needs.

The Field Services Division actively monitors and seeks the best-priced vendors to ensure it receives City of Orange Printed on 10/9/2025Page 2 of 3
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Item #: 3.11. 10/14/2025 File #: 25-0562
the best value.

7. ATTACHMENTS
· None
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Agenda Item
Orange City Council
Item #: 3.11. 10/14/2025 File #: 25-0562
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director