Orange City Council
November 12, 2025

SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

SECTION III: SCOPE OF WORK

All work shall be conducted on an as needed basis when requested in writing by the City Traffic Engineer or designated representative and according to the timeframe specified by the City. Work performed by the Consultant that has not be specifically identified and authorized by the City, will not be compensated.

The scope of work includes, but is not limited to:
• Traffic studies for capital projects
• Traffic and/or parking study review for private developments • Traffic signal design
• Traffic control plan preparations
• Plan check for capital/development projects and traffic control plans • Street light design and plan check
• Signing and striping plan preparation and plan check
• Traffic signal and street lighting construction inspection • Construction management and construction engineering
• Technical support for funding and grant application
• Grant funding oversight
• Intelligent transportation systems (ITS) design
• Traffic signal timing and coordination studies
• Traffic counts and data collection
• Neighborhood traffic calming studies, warrant studies, and traffic investigations • Special studies, civil design, and on-site support services may be requested • General municipal traffic engineering services

The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing and overhead flashers, and other devices to facilitate the safety of the public and efficiency of traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal, ITS systems, street light design to perform required services. Firms are also expected to understand federal/state/local fund ing and policies, as well as Orange County Transportation Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas and will be capable to provide technical services associated with the general traffic engineering needs of the City of Orange.

All design work and improvement plan check services shall be performed by or under the responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California License Land Surveyor as applicable) eligible to prepare and sign suc h plans. Successful firms will be required to enter into the City’s standard professional services agreement (attached) and obtain an Orange business license. Any changes requested to the City’s standard agreement must be noted in the response to the RFP for the City’s consideration.

Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and-materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given.

Generally, response times related to plan checks for the initial review shall be completed within ten (10) working days, unless otherwise directed by the City. Each subsequent plan check shall be completed within 5 working days unless otherwise directed by the City.

The scope of work will vary by project, and will be further defined in a project specific request by the City of Orange, but may generally include the following:
• Design Plans – Develop or assist with development of final design plans associated with traffic signals and street light systems. These plans include, but are not limited to: traffic signal plans, Intelligent Transportation Systems plans, traffic signal interconnect p lans, and street light plans.
• Program Management / Construction Management / Construction Inspection – Services related to the City’s Capital Improvement Program, which will typically include traffic signal and street light improvements, but may also include ancillary roadway rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drai nage and drainage structures, storm drain utilities, signage and striping, parks, and other miscellaneous facilities. A thorough understanding of the NPDES regulations and grant regulations, including Federally funded program compliance is required. Project manager and inspector must be able to coordinate with outside agencies such as adjacent cities, Caltrans, and various utility companies.
• Transportation Analysis – Specialized traffic studies to assess proposed projects within a short time frame. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening or intersection improvement projects. Studies will analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Additional studies could be needed to provide technical support for grant and funding applications.
• Traffic Signal Corridor Coordination Studies – Conduct studies that analyze the performance of traffic signal timing on street corridors. These studies shall include before and after analysis to quantify the level of improvement to the expected as a result of the project.
• Simulation Modeling – Provide computer simulation of corridors or road networks as needed utilizing microsimulation software. Training may also be included with these projects.
• Traffic Counts – Perform data collection as needed within short time frames including ADT’s, 12 -hour counts, intersection turning movement counts, occupancy rates, speed/delay runs, pedestrian and bike counts, parking turnover, etc. • Statewide Planning Efforts – Specialized studies and analysis in support of various regional and statewide initiatives involving traffic signal improvements, timing, and coordination.
• Research and Outreach – Assist staff in producing reports and making presentations on transportation related topics.
• Neighborhood Traffic Calming – Assist staff in processing requests for traffic calming measures. This includes but is not limited to street and neighborhood evaluation, data collection, recommendations, design, and coordination/communication with residents. • Review for Private Developments – Assist staff in reviewing plans and reports for private development projects. This includes but is not limited to: traffic signal plans, striping plans, street light plans, and various traffic studies. Coordination with project owners or design teams on behalf of the City may be requested.

Deliverables

The specific scope of work for each task/project will be provided in a written transmittal from a City of Orange representative along with, in most cases, a follow-up phone call and, if necessary, a meeting to discuss the specific needs of the assignment. Within five business days of receipt of transmittal, the Consultant will be expected to provide the City with a proposed level of support along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be required along with an authorization to proceed prior to commencement of work.

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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The following summarizes key team members including their years of experience, responsibility , availability, and current/on - going projects.

Key Team Members Current/On-going Projects

CARLOS ORTIZ, PE, TE, PTOE
YEARS OF EXPERIENCE: 36
RESPONSIBILITY: PROJECT DIRECTOR responsible for
ensuring staff availability and resources throughout the life of the project. | AVAILABILITY: 60%
 CVAG Regional Traffic Signal Synchronization, Phase II and III (Coachella Valley, CA)
 On-Call Traffic Engineering Services (Riverside County, CA)  US 50 Intelligent Transportation System (Placerville, CA)

JOHN DORADO, PE
YEARS OF EXPERIENCE: 26
RESPONSIBILITY: PROJECT MANAGER will be
responsible for coordination, deliverables, and to
support City staff. TASK LEADER for Traffic &
Transportation Studies; 3rd Party Traffic Study Review
AVAILABILITY: 75%
 Traffic Signal Upgrades (HSIP Cycle 9) Project (Oceanside, CA)  On-Call Traffic Engineering Services (Claremont, CA, Riverside County, CA, and Huntington Beach, CA)
 Citywide ITS/Adaptive-Responsive Traffic Control Upgrade (Monterey Park, CA)
 HSIP Cycle XI Citywide LPI Signal Timing Implementation and Engineering Design Project (Riverside, CA)

MADELEINE ORTIZ
YEARS OF EXPERIENCE: 9
RESPONSIBILITY: ASSISTANT PROJECT MANAGER will be
responsible for coordination, deliverables, and to
support City staff. | AVAILABILITY: 70%
 Citywide ITS/Adaptive-Responsive Traffic Control Upgrade (Monterey Park, CA)
 HSIP Cycle XI Citywide LPI Signal Timing Implementation and Engineering Design Project (Riverside, CA)
 Citywide ITS/Adaptive Upgrade (Alhambra, CA)

JOHN COX
YEARS OF EXPERIENCE: 26
RESPONSIBILITY: TASK LEADER for Traffic Interconnect/
Communications/ITS Design and PS&E
AVAILABILITY: 70%
 CVAG Regional Traffic Signal Synchronization, Phase II and III (Coachella Valley, CA)
 On-Call Traffic Engineering Services (Riverside County, CA)  US 50 Intelligent Transportation System (Placerville, CA)

JOSE GUEDES, TE
YEARS OF EXPERIENCE: 35
RESPONSIBILITY: TASK LEADER for Traffic Signal
Operations | AVAILABILITY: 70%
 Olympiad-Felipe RTSSP (Mission Viejo, CA)
 On-Call Traffic Engineering Services (Glendora, CA)
 Citywide ITS/Adaptive Upgrade (Alhambra, CA)
 Citywide Signal Assessment and Master Plan (Upland, CA)

JONATHAN DELGADO, PE
YEARS OF EXPERIENCE: 12
RESPONSIBILITY: TASK LEADER for Traffic Control And
Plan Check Review & Grant Applications
AVAILABILITY: 70%
 On-Call Traffic Engineering Services (Claremont, CA, Riverside County, CA, and Huntington Beach, CA)
 CVAG Regional Traffic Signal Synchronization, Phase II and III (Coachella Valley, CA)
 Citywide Engineering and Traffic Survey (Glendora CA)

CHRIS BUSCARINO, PE
YEARS OF EXPERIENCE: 35
RESPONSIBILITY: TASK LEADER for Civil Design and
Drainage | AVAILABILITY: 65%
 Mission Inn Roadway Improvements (Riverside, CA)
 County of Riverside On-Call Traffic Engineering (Riverside County, CA)
 Rosemead Blvd at I-10 Fwy Westbound Ramps (Rosemead, CA) G.1.1 OUR SUBCONSULTANTS
We bring outstanding professional firms to support us on this project , as needed . The table below indicates the professional services that will be provided by each subconsultant and each firm’s contact information.

Counts Unlimited, Inc | PO Box 1178, Corona, CA 92878 | Mr.

Abe Campos; Ph: 951-268-6268 |
[email protected] | DIR 1000540799
Services to be Provided: Traffic data collection including Speed Survey, ADT, turning movements, and travel time data Support
Counts Unlimited, Inc. specializes in traffic data collection and has been serving the Southern California area for the past 28 years. Their primary goal is to provide accurate and comprehensive traffic data collection services at a reasonable cost to the transportation engineering community throughout Southern California.

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CL Survey & Mapping, Inc. | 400 East Rincon Street, Suite 202, Corona, CA 92879 | Mr. Lam Le, PLS; Ph: 909-484-4200
[email protected] | DIR 1000007166
Services to be Provided: Topographic Survey, Mapping, Right- of-Way Engineering, Legal Descriptions, and Easements
Support
CL Survey & Mapping, Inc. was founded in 2007 by Lam Le, PLS and Dan Calvillo, PLS. CL Surveying & Mapping is a Certified DBE, MBE and SBE Land Surveying Firm. Their teams of qualified and experienced licensed surveyors that prepare Records of Survey, Engineering Drawings, Stake -out Services, As-built Surveys, Parcel Maps & Parcel Map Exemption Applications (Lot Line Adjustments), Tract Maps, Legal Descriptions, ALTA Surveys.

CR Associates | 714 W Olympic Blvd., Ste. 609| Los Angeles, CA 90015 | Mr. Trevor Briggs, PE; Ph: 949-205-7250
|[email protected] | DIR 1000020628
Transportation Planning /Grant Application Assistance/Vehicle Miles Traveled (VMT) Analysis
Chen Ryan Associates , Inc., provide s a fully multimodal approach for every project. Thier services include traffic engineering, traffic operation s, CEQA/VMT Analysis , mobility stud ies, parking analysis, grant applications, active transportation planning & design, roadway, drainage, and complete streets.

G.2 OUR RANGE OF SERVICES
ADVANTEC provides the full range of services that meets and exceeds the requirements for this on -call contract.

Traffic Engineering and Intelligent Transportation System (ITS) Design Services ADVANTEC has an outstanding reputation in traffic engineering and ITS planning and design. Members of the firm have extensive project experience working directly for municipal, county, state, and federal agencies and providing consulting services to private clients. ADVANTEC's specific traffic engineering and ITS design services include:
 Signing and Stripping
 Stage Construction/Traffic
Handling
 Traffic Signal Systems
 Traffic Signal Communication
Systems
 Intelligent Transportation Systems
 Traffic Surveillance Systems
 Ramp Metering Systems
 Dynamic Message Signs
 Video Surveillance/Detection
Systems
 Signal Timing and Coordination
 Lighting Systems
 Utility Relocation Coordination
 Traffic Management Centers
 Agency Permitting
 Shop Drawings Review
 Preparation of Record Drawings
 Contract Administration
 Shop Drawings Review
 Construction Management
 Construction Inspection
Traffic Studies and Transportation Planning
ADVANTEC emphasizes traffic planning and design techniques to satisfy the requirements of a study site's traffic while minimizing the impact on non-site traffic. This is accomplished by utilizing any or all of the following external study site traffic anal yses:
 Before & After Travel Demand
 Traffic Impact Analysis
 Intersection Level Of Service
Analysis
 Bicycle/Equestrian/Pedestrian
 Trail Systems
 Traffic Signal System Evaluation
 Circulation Analysis
 Parking Analysis
 Engineering and Speed Survey
 Conceptual Plans
 Safe-Route to School
 Traffic Signal Communication Master
Plan
 Traffic Signal Warrants
 Lane Storage Analysis
 Sight Distance Analysis
 Community Outreach
Traffic Signal Timing, Coordination and Operations
ADVANTEC strives to improve traffic progression and minimize travel delays for the public. When it comes to signal timing, coordination, and operations, we review all critical traffic signal, timing parameters, and detector attributes and settings to ensure optimal and safe traffic signal operation at all project intersections for both coordinated and free operation. Some of the key traffic signal synchronization elements include:
 Signal Timing
 Signal Operations
 Signal Implementation
 Signal Synchronization
 Signal Optimization and Fine Tuning
 Before and After Studies
 Measurements of Effectiveness
 Arterial Level of Service
 Greenhouse Gas Emissions
Reporting
 Minimum Greens
 Pedestrian crossing distance
 Pedestrian crossing speed
 Yellow times and All-red times
 Detection parameters
Transportation, Municipal and Civil Engineering
ADVANTEC’s transportation, municipal and civil engineering team has an outstanding reputation for providing our clients with complete, thorough, and constructible designs. Our senior engineers are on the leading edge of roadway design, and bring recent experience with complete streets, active transportation, and road diets. Our experience includes work on:

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 Freeway/Interchange Design  Project Study Reports, Project Reports, Fact Sheets and FNM-76
 Storm drain and Drainage Design
 Grade Separation and Railroad Grade
Crossing
 Roadway Safety Audit
Bicycle & Pedestrian Facilities
 Transit facilities
 Intersection Improvements
 Complete Streets
 Active Transportation
 Value Engineering
 Arterial Highway Design
 Pavement Rehabilitation
 Site Development
 ADA Ramp and Sidewalk
Obstruction Retrofit
Other Professional Services
ADVANTEC has extensive experience providing other professional services to our public and private clients as part of small - and large-scale project delivery, including:
 Project Coordination  Construction Management
 Grant Application Services
 Renderings
 City Council Presentation
 2-D and 3-D Simulations
 Plan Check Services
 Traffic / Transportation
Studies Review
 Utility Notification &
Coordination
 Staff Augmentation
G.3 Project Specific Experience
We have prepared the following matrix outlining similar current projects and recently completed projects and their associated elements of work.

PROVEN EXPERIENCE FOR EVERY

MAJOR MUNICIPAL

TRAFFIC/TRANSPORTATION

PLANNING & ENGINEERING NEEDS
Grant Applications
Transportation /
Traffic Studies / Traffic
Calming
Conceptual /
Preliminary Design
Street Improvements
Signing and Striping
Traffic Signals
Improvements
ITS Planning & Design
Traffic Signal Timing &
Synchronization
Stage Construction /
Traffic Handling
Construction Support
Plan Checking Services
On-Call / As-Needed
Services
City of Orange On-Call Traffic
Engineering Services
City of Mission Viejo Public Works/
Public Services Professional Consultant

City of Mission Viejo Design Services for
Olympiad Rd-Felipe Rd TSSP
OCTA Los Alisos Blvd Route RTSSP
City of San Clemente On-Call Traffic
Engineering Services
City of Anaheim
On-Call Traffic Engineering Services
City of Irvine
On-Call Traffic Engineering Services
City of Huntington Beach
On-Call Traffic Engineering Services
City of Laguna Beach
On-Call Traffic Engineering Services
City of Newport Beach
On-Call Traffic Engineering Services
City of Claremont On-Call Traffic
Engineering Services
City of Pomona On-Call Traffic
Engineering Services
City of Palm Desert On-Call Traffic
Engineering Services
Riverside County On-Call Traffic
Engineering Services

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G.4 PROJECT MANAGEMENT APPROACH
ADVANTEC’s proposed project team is committed to providing high-quality, responsive Traffic Engineering Services, Traffic Signal Operations Services, Transportation Engineering Services and Traffic Signal interconnect System Support to the City of Orange .

With a deep understanding of the City’s unique transportation challenges and opportunities, ADVANTEC’s objective is to leverage our extensive technical expertise and innovative solutions to address current and future transportation needs. We aim to be a trusted partner to the City, offering comprehensive support throughout all phases of each project, from initial planning and design to implementation and ongoing maintenance. Our approach is centered around facilitating smooth project execution, ensuring tha t each project is completed on time, within budget, and to the highest standards of quality and efficiency. By integrating cutting- edge ITS technologies and advanced traffic engineering principles, we strive to enhance Orange 's transportation infrastructure's safety, mobility, and sustainability, ultimately improving its residents' and visitors' quali ty of life.

Project Management Work Plan Process and Methodology
Our Project Manager, Mr. John Dorado, PE, and key task leaders are expected to serve in their respective roles throughout the agreement. ADVANTEC has significant experience working on simultaneous tasks for clients under as -needed contracts and on multiple tasks associated with larger projects. This is the nature of our business, and Mr. Dorado has demonstrated his ability to manage and maintain budgets and schedules while working on concurrent projects. Mr. Dorado will be the city's primary point of contact. He will be supported by experienced California registered Civil and Traffic Engineers and other qualified professionals capable of managing day-to-day tasks under this contract.

Typical Project Methodology
ADVANTEC’s approach providing
professional consultant services is based on
years of project experience completing On -
Call Traffic Engineering Services for public
agencies across Southern California.

Through this experience we have developed
a logical, efficient approach that blends
basic principles of traffic, transportation,
and civil engineering with our fresh, creative
thought process. Our methodology
approach will provide us with cost control
measurements, development of quality
products, and ability to meet the task order
or project schedule. In addition, our
methodology approach offers the entire
team our communication, cooperation,
commitment, responsiveness, and
requirement process on each project or task
order. The graphic on this previous page
illustrates our process once a task order is requested. One key element to our success is communication with the City’s Proje ct Manager from task order beginning to end to make sure that the City stays current on design issues. We understand the importance of responding quickly so that accurate decisions can be made. Recognizing that each proje ct will develop its own challenges and unique tasks based on location, and that the breadth of study area and design issues will vary from project to project, we generally follow a similar approach when initiating a project task:
1) Understand the City‘s Goals: In order to be successful on any project, it is vital that the Project Manager and Task Leaders understand the final product. We will meet with City of Orange staff to learn what the important issues are on each task order. We will understand the budget, schedule, and scope of work before planning the project so that we can begin to formulate a detailed scope of work and identify critical path issues. 2) Prepare a Detailed Work Plan: We will define all project tasks, their relationship with one another, and their associated time frame for completion. We will develop a list of needs to identify specialized expertise required to maintain the schedule and complete tasks. Budgets will be established for each task to ensure the project team stays on track. We will provide City staff with a detailed Project Schedule. In addition, we will provide the City of Orange with our Project Management Plan, Quality Control/Quality Assurance Plan, and Resource Plan.

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Project Execution
Following notice to proceed, we will coordinate resources, oversee the completion of technical tasks, and keep the project team and stakeholders informed of the project’s status and any new findings. Our Project Manager will continuously monitor the project’s progress, budget, and schedule to identify areas requiring attention. Virtual meetings will be held with the City’s project manager and key stakeholders every month to identify issues early and inform everyone of the project’s status. ADVANTEC uses var ious project management tools to give all team members and City staff access to archived deliverables, milestone schedules, to-do lists, and a history of project communications , further fostering a collaborative working environment.

Final Project Delivery and Closeout
As each project or task order ends, Mr. Dorado will confirm that all final deliverables have been provided. These include all digital files and hard copies in the City’s preferred format. Final invoices will be processed quickly to facilitate contract adminis tration.

Experience Working with Concurrent Task Assignments
ADVANTEC takes great pride in our long-standing history of providing as-needed and extension of staff services for public sector clients. In Southern California, we have provided these services for the cities of Orange, Corona, Huntington Beach, Irvine, Mission Viejo, San Clemente, Anaheim, Newport Beach, Laguna Beach, Claremont, Pomona, Diamond Bar, Long Beach, Lawndale, County of Riverside, County of Los Angeles, and Caltrans, as well as several other public agencies t hroughout California. Our staff is accustomed to meeting demanding project schedules by pooling our resources from skilled staff throughout the region, when necessary, to ensure our clients are provided the highest quality of service and on-time performance. We balance our workload, availability, and deliverables every week. Our key personnel and support staff have similar management, planning and design experience; therefore, we can work on concurrent tasks, and have the flexibility to bring other staff together to meet project deliverables.

G.5 PROJECT MANAGEMENT TOOLS
A strong project management and
communication plan is critical to
contract/project success. Providing access to
the right team at the right time is essential to
any on -call contract. Through experience on
other on -call contracts, we will provide
seamless execution on each and every project
or task order. Our project management
communication plan establishes the chain of
command for the team involved in any and all
task orders, providing well -defined roles and
responsibilities. Our Project Manager, Mr. John Dorado, PE, is the single point of contact for all task order initiation and contract discussions. The Entire Team is Highly Experienced in On -Call and Task Order -Driven Contracts. We understand the need to be responsive to the requirements of such contracts with fas t mobilization, as demonstrated through our ability to complete task orders through previous On-Call Contracts with other agencies.

To ensure a fast response with the right resources on task orders, our project manager will meet regularly with City of Orange staff to discuss upcoming projects or tasks that may require consulting services through this contract. Upon issuance of a ta sk order, our Project Manager and selected ADVANTEC Team members will meet with the responsible City’s personnel to define the project scope. A detailed work plan will then be developed by the ADVANTEC team, reviewed, negotiated, and approved by the contract and/or project managers. This establishes the work parameters and defines the scope of work, schedule, budget, and deliverables for each task order.

As part of the project management plan, we ensure our deliverables are of the highest quality before being submitted to the City. They must initially pass our internal quality review process which consists of a series of separate internal reviews before any project deliverable is provided for review to a Client. Following the City’s review, the comments are addressed, and the proc ess is repeated. ADVANTEC’s internal program to track progress, maintain quality control, and schedule are led and orchestrated b y the Project Manager with all project personnel participating directly in the process as independent reviewers.

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Internet Based Tools and Project Management Software
ADVANTEC utilizes the Microsoft Suite of software including OneDrive which provides online access for all software that we typically utilize , such as Outlook for email, Word, Excel, PowerPoint, others. We also use Ajera for project management and accounting software to track tasks and budgets.

In addition, ADVANTEC's latest strategy to maintain coordination, task order status, and deliverables is to create and maintain a file-sharing portal to be used for project correspondence, file transfer and repository, and schedule management. This helps all staff internally and provides a singular location where the City can go to find status on all task orders, action items, deliverables, outstanding items, schedule, and next steps. We are currently using Microsoft Teams on similar projects, which has been effective. We will discuss this platform and our options with the City prior to implementation.

G.6 QUALITY ASSURANCE/QUALITY CONTROL
The ADVANTEC Team’s QA / QC Program is a continuous process used not just at project milestones, but also on a daily basis as workflows from desk to desk, discipline to discipline and consultant to client. Our Project Manager and task leaders will oversee their staff on a daily basis. We will identify key contacts for ease of inquiries regarding project status. Mr. Dorado will work with the management and implementation of our QA/QC plan. A sampling of these policies and procedures is identified below.

Policy Approach
Defined roles and responsibilities of key
staff
 Specify individual responsibilities for each of the positions in the QA/QC organization structure; QA/QC training for all project staff holds overall team QA/QC kick off meeting to review QA/QC plan and expectations.

Dissemination and retention of pertinent
reference information
 Establish process for flow of project documentation to key staff and document control procedures (e.g., scope of work, invoice/progress reporting, meeting minutes/action items, deliverables, etc.).

Expectations of internal/external Project
Team and design interface meetings
 Develop consistent meeting minutes, action item tracking, and issue resolution log format.

Expectations for regular “over the shoulder”
reviews by Discipline/Task Manager
 Define protocols for continuous review process during plan/document preparation to ensure multiple discipline involvement.

Inter-disciplinary coordination and shared
work elements
 Establish weekly or biweekly planning and design meetings. Inter - disciplinary exchange of plans prior to milestone submittals for joint review ensuring plan and work consistency.

Milestone checking of calculations, reports,
and plans
 Assign qualified, experienced independent review staff.  Perform checking, revisions and back checking in a coordinated manner considering standards, project scope, technical accuracy, format, presentation, and previous review comments.

Quality Control Review Checklists  Require all design disciplines to implement pertinent checklists in the preparation of project deliverables.

G.7 OUR ABILITY TO MEET PROJECT SCHEDULE AND BUDGETS
Project controls provide the critical information needed to manage a Project or Task Order through to completion on schedule and to ensure that projects or task orders are completed within budget. The following project control measurements are used by our Project Manager and Task Leaders.

Schedule Control - We understand the importance of a project schedule as a critical tool in the management of a project. There are several key elements that maximize the effectiveness of our Microsoft project schedule including:
 Information should be easily communicated and understood;  Commitment is obtained from each functional leader and the project team;  Inter-relationship of tasks is shown, including internal QC/QA and agency review periods;  Easy and flexible to update; and
 Office wide correlations of staffing and project commitments are considered.

Specific critical path items or key critical decisions that affect project deliverables will be identified on a continual basis to ensure the project schedule is met. We will promptly notify the City of any changes in anticipated project progress. This approach also allows the City to schedule staffing for their reviews in advance and avoid any rescheduling that would delay other projects.

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Budget Control - The project scope of work will serve as the basis for the development of work breakdown structure (WBS) and the project schedule. A budget expressed in hours and dollars will be established for each task and subtask in our project c ost accounting system ( AJERA). Our Project Manager and ADVANTEC’s Task Leaders have real-time access to this cost data from his desktop computer enabling continuous monitoring of project costs. The WBS budget and schedule will be combined into a time phased budget to allow for measuring progress and comparing planned versus actual expenditures. Earned values will be computed for all activities and assessment of budgeted cost of work scheduled, budgeted cost of work performed, actual cost of work performed and estimates to complete will be developed. This data will be reviewed with our key task leaders to allow for continuous monitoring, identify early warnings of budget or schedule issues and develop required corrective actions to mitiga te any potential schedul e delays. A complete Monthly Progress Report will be prepared aligned with each task order and will describe work completed that period, work to be completed in the subsequent period and identification of significant schedule or cost matters that are of critical nature.

G.8 ABILITY TO MANAGE AND DRAW UPON MULTI-DISCIPLINARY STAFF TO ADDRESS REQUESTED SERVICES The ADVANTEC Team's management approach has
been proven on past similar On-Call Services to be
effective in meeting or exceeding client goals for
completing assigned projects on or ahead of schedule
and within or below budget. Comprehensive work
planning and developing a proactive project team
relationship will be critical to the successful
management and delivery of this project. Depending
on the requested task or service, the ADVANTEC Team
has a depth of resources that will meet the City's
needs. The as signed staff includes personnel from
ADVANTEC and our subconsultants. The figure shown
illustrates our project organization and task order
request process with the City, our project team, key
personnel, and subconsultants . Key elements of
ADVANTEC’s management approach include the
following:

U
NDERSTANDING C ITY ’ S O BJECTIVES
Prior to initiating our efforts, the ADVANTEC Team will have a thorough understanding of the City of Orange
objectives in order to successfully meet the project
milestones. Our Project Director, Project Manager,
and Task Leaders will work closely with the City of
Orange to identify specific goals, objectives, and
critical issues. Based on the requested service,
ADVANTEC will coordinate with our staff, key
personnel, and subconsultants to determine the
required discipline(s) to complete the task(s).

C OMMITMENT TO P ROVIDE R ESOURCES
ADVANTEC is committed to providing our Key Staff
and Support Staff as indicated in our Organizational
Chart. Our Team has the ability and expertise to
perform the proposed work within the time limits of
the project, considering their current and projected
workload and assignments. Our senior management
Team meets weekly to discuss projects and number of
hours assigned to each of our staff and to ensure our
deliverables are submitted on time and in some cases,
if we need to expedite the deliverables. The proposed

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key team members are intended to serve in their respective roles throughout the duration of the agreement.

C RITICAL P ATH M ETHOD S CHEDULING
On a monthly basis, our Project Manager will submit an updated four- week horizon schedule reflecting planned work. Our Project Manager will promptly notify the City’s Project Manager of any changes in anticipated project progress and will submit an updated detailed Project Schedule to the City. Specific critical path items or key critical decisions that may affect the project will be identified on a continual basis to ensure the project schedule is met. This approach also allows the City to schedul e staffing for its reviews in advance and avoid any rescheduling that would delay other projects .

SECTION H: WORK PLAN
H.1 PROJECT UNDERSTANDING
The City of Orange intends to contract with a qualified firm to provide professional On-Call Traffic Engineering Services for a contract term of three (3) years, with the possibility of two (2) additional annual renewals. ADVANTEC will provide, at a minimum, all of the services outlined in the RFP. The ADVANTEC Team includes senior licensed Civil, Traffic, and Electrical Engineers with experience providing full-spectrum services for the City to utilize as-needed under this contract.

ADVANTEC has experience working with the City of Orange under their On -Call Traffic Engineering Services contract, where we provided PS&E for the Katella Avenue Signal Network Extension Project. The improvements included new fiber optic cable, ethernet switches, controllers, CCTV cameras, wireless radios, controller cabinets, battery back -up systems, service enclosures, and GPS EVPs. Under the on- call contract, we prepared the grant application and secured funding for the Tustin Avenue-Rose Drive Regional Traffic Signal Synchronization Project (RTSSP) via OCTA's Project P program; and we provided design and signal operations services for the Katella Avenue Signal Network Extension project. In addition, we worked with the City of Orange on the Garden Grove Boulevard RTSSP, where we work closely with City staff through the planning, design, and implementation of traffic signal, ITS, and signal timing improvements on this design -build project. With this experience, ADVANTEC has a thorough understanding of the City's roadways, traffic, and transportation system, including their signal timing and operations.

H.2 EXPERIENCE AND APPROACH TO PERFORM SIMILAR ON-CALL TRAFFIC ENGINEERING TASK ORDERS It is anticipated that under this On- Call contract, ADVANTEC will provide professional services as indicated in the RFP including, but not limited to, the following items listed below. The table below highlights our experience, approach and/or preparation to deliver specific project assignments or Task Orders that is anticipated under this contract.

Requested
Scope of
Services ADVANTEC's Experience and Approach to Perform the Work Traffic
Engineering
Design Plans
 ADVANTEC will prepare plans, specifications, and estimates ( PS&E) for all traffic/transportation engineering related projects, such as street lighting, signing and striping, traffic control, traffic signal, active transportation, ITS and civil design.
 The design plans will include all base mapping, as -built information and utilities, and all existing and proposed traffic signal poles and equipment, communication infrastructure, battery backup systems, signal heads, pedestrian heads, video detection came
ras, detection, pole schedules, conductor schedules,
construction notes, and any details necessary to facilitate the installation and construction of the project improvements.
 ADVANTEC will prepare the project Technical Specifications and Bid Documents for the associated improvements based on Caltrans Standard Specifications and Standard Plans, latest City- approved Standard Specifications for Public Works Construction and the latest City Design Criteria and Manuals, Standard Special Provisions and Standard Drawings, and the California Manual on Uniform Traffic Control Devices (CAMUTCD). The technical specifications will include an itemized bid schedule, bid item descriptions, and payment methods.
 ADVANTEC will prepare construction quantity take -offs and construction cost estimates for the proposed project improvements. The unit costs will be based on current cost data. Preliminary and final quantities and construction cost estimates will be provided to the City.

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Program
Management/
Construction
Management/
Construction
Inspection
 ADVANTEC will provide comprehensive inspection services for the construction of traffic signals and street lighting systems, ensuring compliance with design specifications, safety standards, and regulatory requirements, while also monitoring quality contro l, progress, and workmanship throughout the construction phase.
 ADVANTEC will assist the City with overseeing and coordinating all phases of construction, from pre - construction planning to project completion, including managing schedules, budgets, quality control, and safety standards, while providing technical expertise in construction engineering.

Transportation
Analysis
 ADVANTEC will provide traffic engineering studies, which summarize: the existing and proposed conditions, references requirements and assumptions, intersection, roadway, and circulation analysis, and recommendations. Supporting technical data and graphical illustrations will be included in the reports.  ADVANTEC will conduct specialized transportation analysis studies, which involve evaluating traffic patterns, assessing transportation system capacity, identifying potential issues, and providing data -driven recommendations to enhance efficiency, safety, a nd sustainability of transportation networks for specific projects or areas.

Traffic Signal
Corridor
Coordination
Studies
 ADVANTEC will prepare traffic signal timing plans for both existing and new timings at all of the intersections operated and maintained by the City. ADVANTEC is well versed in preparing new signal timing plans that include minimum green time, walk times an d flashing don’t walk times based on pedestrian crossing distance and speed, yellow times, all-red times, and detection parameters. Provide signal system evaluation, modeling, and optimization.
 ADVANTEC strives to improve traffic progression and minimize travel delay to the public. We prepare optimized timing/implement/fine -tune, and as system operators (monitor system operations and implement changes to accommodate revised traffic conditions). This extends to preparing traffic signal coordination timing plans on various corridors, citywide, and regionwide (if necessary).

Simulation
Modeling
 ADVANTEC will provide computer simulation of corridors or road networks using microsimulation software such as Synchro to analyze traffic flow, congestion, and operational performance. This may involve modeling different traffic scenarios, identifying potential bottlenecks, and recommending improvements.  Additionally, ADVANTEC may include training sessions for staff on the effective use and interpretation of the simulation software to ensure ongoing proficiency in traffic analysis.

Traffic Counts  Our subconsultant Counts Unlimited will assist with collecting Average Daily Traffic (ADT) counts, conducting 12- hour traffic counts, intersection turning movement counts, occupancy rates, speed and delay runs, as well as pedestrian and bike counts, and pa rking turnover assessments, to support transportation planning and engineering analysis.

Statewide
Planning
Efforts
 ADVANTEC has extensive knowledge, understanding, and experience with state and federal funded projects. ADVANTEC’s staff maintains an on -going dialogue with local, regional, and state jurisdictional agencies and continually keeps abreast of the changing requirements and procedures of the Federal, State, and local agencies.
 This includes identifying and preparing local, Orange County, State, and Federal grant opportunities.

Research and
Outreach
 ADVANTEC will conduct research and outreach support by assisting staff in gathering relevant data, producing comprehensive reports, and preparing presentations on transportation-related topics, ensuring clear communication of findings and recommendations to stakeholders, decisi on-makers, and the public.  This also includes engaging with community stakeholders, organizing outreach events, and facilitating public meetings to gather input, address concerns, and promote awareness of transportation initiatives, ensuring transparency and fostering collaboration throughout the project lifecycle.

Neighborhood
Traffic Calming
and Warrants
 ADVANTEC will conduct comprehensive neighborhood traffic calming studies, which involve analyzing existing traffic patterns, identifying problem areas, and evaluating the impact of various traffic calming measures such as speed bumps, traffic circles, and signage. The study will also include stakeholder engagement, public outreach, and the development of recommendations aimed at improving safety, reducing traffic speeds, and enhancing the quality of life for residents in the affected areas. We've recently prepared a citywide traffic calming manual for the City of Claremont, and will use this experience to help the City to meet their public needs.
 ADVANTEC will prepare Traffic Signal Warrant Studies at various intersections as requested by City staff.

The Traffic Signal Warrant analysis will be prepared to determine if a traffic signal is warranted. The

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analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices (CAMUTCD).

Based on our evaluation, the recommendations will be provided.  ADVANTEC will prepare an All-Way Stop Warrant Studies at various intersections as requested by City staff.

The All-Way Stop Warrant analysis will be prepared to determine if an All -Way Stop is warranted. The analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices (CAMUTCD).

Based on our evaluation, the recommendations will be provided.  ADVANTEC will prepare a left -turn phasing analysis determine if protected left turn phasing or other (permissive, protective- permissive) is necessary at each signalized intersection. There are five different guidelines that can used to determine the proper type of left turn phasing, this includes: 1) Federal Highway Administration’s (FHWA) “Signalized Intersections – Informational Guide”; 2) NCHRP Signal Timing Manual, Second Edition; 3) the California Manual on Uniform Traffic Control Devices (CAMUTCD); 4) the Highway Capacity Manual (HCM), or 5) Institute of Transportation Engineers (ITE). Each guideline uses slightly different metrics to consider left turn control, yet are similar in that they all consider the volume-to-capacity (v/c) ratio for the permissive left turn as a function of the opposing traffic flow.  ADVANTEC will assist the City with addressing traffic requests, preparing work orders, making traffic observations and discussing findings with staff to further determine next steps, and preparing staff reports.

Review for
Private
Developments
 ADVANTEC will assist staff with reviews of third party traffic impact studies and for site plan reviews for new development or other that pertain to Traffic/Transportation Engineering items as indicated in the RFP.  ADVANTEC will assist staff with reviews of traffic control and street lighting design plans for new development or other that pertain to Traffic/Transportation Engineering items as indicated in the RFP.

Grant
Application
Services
 ADVANTEC has experience and will assist staff with grant applications and review. This includes field review, site analysis, intersection and corridor analysis, crash analysis, and preparation of exhibits, preliminary design, cost estimates, and recommenda tions and other as required per each grant. We prepared the grant application for Tustin-Rose RTSSP grant , in which the City was awarded. W e recently assisted Mission Viejo with OCTA's Intersection Capacity Enhancement (ICE) grant application, and they were selected for the next funding period.

On-Site
Support
Services
 ADVANTEC will provide staff extension services for the City of Orang e, which may include plan checking, reviewing and evaluating traffic-related designs, ensuring compliance with local standards and regulations, and providing technical recommendations to support efficient and timely project approvals. Additionally, this service may extend to provid e support in traffic analysis, project management, and other tasks as needed to enhance the department's capacity. We are currently providing on- site staff support for the cities of Huntington Beach and Upland, and have provided similar services for other agencies.

Traffic Control
Plans and
Stage
Construction
Design
 ADVANTEC will prepare plans, specifications, and estimates (PS&E) related to the project improvements and traffic control and stage construction design.
 ADVANTEC layout roadway base mapping based on our research of record drawings and field review.

ADVANTEC will extend the limits of the roadway base plans to ensure that the travel lanes are aligned at intersection crossings, and to provide proper transitions along each approach (if necessary). The plans will show existing and proposed signing and striping related to traffic control and stage construction design.

The plans will also identify existing features to remain, existing features to be removed, and new features to be installed.
 Pedestrian and bicycle detours will be provided as necessary.  Traffic Control And Stage Construction Design will be prepared at 1” = 40’ scale, dual tier format and in accordance with standards set forth by the City , latest California Manual on Uniform Traffic Control Devices, latest Caltrans standard plans and spec ifications, and current American with Disabilities Act requirements.

SECTION I: REFERENCES
I.1 RECENT EXAMPLES OF PROVIDING CONSULTANT SERVICES TO OTHER PUBLIC AGENCIES The following table highlights a brief description of similar As-Needed or On-Call Professional Consultant Services provided by ADVANTEC to agencies within the last three (3) years in Southern California .

1200 Rossevelt • Irvine • CA 92620 • (949) 861-4999 • www.advantec-usa.com Because We Care!

Because We Care

July 22, 2025

Wanda Alvarez
City Clerk Office
300 E. Chapman Avenue
Orange, California 92866

Subject: Proposal for Request for Proposal (RFP) No. 24-25.24: City of Orange On-Call Traffic Engineering Services

Dear Wanda,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit the accompanying Cost Proposal / 2025 Billing Rates, in response to the Request for Proposals (RFP) for On -Call Traffic Engineering Services issued by the City of Orange . A “Detailed Cost Proposal” and specific scope of services will be provided for each assigned Task Order based on our 2025 Hourly Rates. Our Cost Proposal is prepared in conjunction with the technical proposal, which is provided under a separate cover.

We appreciate this opportunity to work with the City of Orange.

Sincerely,

Carlos Ortiz, PE, TE, PTOE
Chief Executive Officer
ADVANTEC Consulting Engineers, Inc.

ADVANTEC Consulting Engineers

1200 Roosevelt | Irvine | CA 92620
T 949.861.4999 F 949.502.5522 www.advantec-usa.com

Hourly Rates
Effective January 2025

Classification Rate
Principal $390 / hour
Senior Project Manager/Senior Engineer VIII $330 / hour Senior Project Manager/ Senior Engineer VII $270 / hour Project Manager/ Senior Engineer VI $230 / hour
Project Manager/ Engineer V-3 $210 / hour
Project Manager/ Engineer V-2 $190 / hour
Project Manager/ Engineer V-1 $170 / hour
Associate Engineer IV $150 / hour
Associate Engineer III $140 / hour
Assistant Engineer II $130 / hour
Assistant Engineer I $115 / hour
Administrative III $150 / hour
Administrative II $125 / hour
Administrative I $105 / hour

Direct Costs

Effective January 2025

Mileage Current Rate per IRS
In House Plotting (Mylar) $20.00 per D-size sheet
In House Plotting (Bond) $10.00 per D-size sheet
Other Direct Costs At Cost + 10% admin

Job Classification Hourly Bill Rate
Principal III $390.00
Principal II $340.00
Principal I $310.00
Senior Planner III $270.00
Senior Planner II $235.00
Senior Planner I $210.00
Associate Planner III $195.00
Associate Planner II $180.00
Associate Planner I $170.00
Assistant Planner II $155.00
Assistant Planner I (Entry Level) $140.00
Senior Engineer III $285.00
Senior Engineer II $260.00
Senior Engineer I $240.00
Associate Engineer III $215.00
Associate Engineer II $185.00
Associate Engineer I $175.00
Assistant Engineer II $155.00
Assistant Engineer I (Entry Level) $140.00
Senior Professional III $300.00
Senior Professional II $285.00
Senior Professional I $270.00
Professional III $240.00
Professional II $215.00
Professional I $205.00
Analyst IV $190.00
Analyst III $170.00
Analyst II $155.00
Analyst I (Entry Level) $140.00
Graphic Design $170.00
Project Accountant $165.00
Senior Admin $165.00
Admin Support $115.00
Intern $100.00
Notes:

1. Rates are effective through December 31, 2025.

2. Direct expenses such as but not limited to printing and reproductions, travel expenses, deliveries, materials, shipping, postage, etc. will be invoiced at cost.

3. Labor rates shall be subject to an annual increase of 4%, effective January 1st of each subsequent year.

CRA 2025 Standard Billing Rates by Classifications
Planning
Traffic Engineering Operations
Design
Support