SECTION III
SCOPE OF WORK
RFP NO. 24-25.24
SECTION III: SCOPE OF WORK
All work shall be conducted on an as needed basis when requested in writing by the City Traffic Engineer or designated representative and according to the timeframe specified by the City. Work performed by the Consultant that has not be specifically identified and authorized by the City, will not be compensated.
The scope of work includes, but is not limited to:
• Traffic studies for capital projects
• Traffic and/or parking study review for private developments • Traffic signal design
• Traffic control plan preparations
• Plan check for capital/development projects and traffic control plans • Street light design and plan check
• Signing and striping plan preparation and plan check
• Traffic signal and street lighting construction inspection • Construction management and construction engineering
• Technical support for funding and grant application
• Grant funding oversight
• Intelligent transportation systems (ITS) design
• Traffic signal timing and coordination studies
• Traffic counts and data collection
• Neighborhood traffic calming studies, warrant studies, and traffic investigations • Special studies, civil design, and on-site support services may be requested • General municipal traffic engineering services
The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing and overhead flashers, and other devices to facilitate the safety of the public and efficiency of traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal, ITS systems, street light design to perform required services. Firms are also expected to understand federal/state/local fund ing and policies, as well as Orange County Transportation Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas and will be capable to provide technical services associated with the general traffic engineering needs of the City of Orange.
All design work and improvement plan check services shall be performed by or under the responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California License Land Surveyor as applicable) eligible to prepare and sign suc h plans. Successful firms will be required to enter into the City’s standard professional services agreement (attached) and obtain an Orange business license. Any changes requested to the City’s standard agreement must be noted in the response to the RFP for the City’s consideration.
Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and-materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given.
Generally, response times related to plan checks for the initial review shall be completed within ten (10) working days, unless otherwise directed by the City. Each subsequent plan check shall be completed within 5 working days unless otherwise directed by the City.
The scope of work will vary by project, and will be further defined in a project specific request by the City of Orange, but may generally include the following:
• Design Plans – Develop or assist with development of final design plans associated with traffic signals and street light systems. These plans include, but are not limited to: traffic signal plans, Intelligent Transportation Systems plans, traffic signal interconnect p lans, and street light plans.
• Program Management / Construction Management / Construction Inspection – Services related to the City’s Capital Improvement Program, which will typically include traffic signal and street light improvements, but may also include ancillary roadway rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drai nage and drainage structures, storm drain utilities, signage and striping, parks, and other miscellaneous facilities. A thorough understanding of the NPDES regulations and grant regulations, including Federally funded program compliance is required. Project manager and inspector must be able to coordinate with outside agencies such as adjacent cities, Caltrans, and various utility companies.
• Transportation Analysis – Specialized traffic studies to assess proposed projects within a short time frame. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening or intersection improvement projects. Studies will analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Additional studies could be needed to provide technical support for grant and funding applications.
• Traffic Signal Corridor Coordination Studies – Conduct studies that analyze the performance of traffic signal timing on street corridors. These studies shall include before and after analysis to quantify the level of improvement to the expected as a result of the project.
• Simulation Modeling – Provide computer simulation of corridors or road networks as needed utilizing microsimulation software. Training may also be included with these projects.
• Traffic Counts – Perform data collection as needed within short time frames including ADT’s, 12 -hour counts, intersection turning movement counts, occupancy rates, speed/delay runs, pedestrian and bike counts, parking turnover, etc. • Statewide Planning Efforts – Specialized studies and analysis in support of various regional and statewide initiatives involving traffic signal improvements, timing, and coordination.
• Research and Outreach – Assist staff in producing reports and making presentations on transportation related topics.
• Neighborhood Traffic Calming – Assist staff in processing requests for traffic calming measures. This includes but is not limited to street and neighborhood evaluation, data collection, recommendations, design, and coordination/communication with residents. • Review for Private Developments – Assist staff in reviewing plans and reports for private development projects. This includes but is not limited to: traffic signal plans, striping plans, street light plans, and various traffic studies. Coordination with project owners or design teams on behalf of the City may be requested.
Deliverables
The specific scope of work for each task/project will be provided in a written transmittal from a City of Orange representative along with, in most cases, a follow-up phone call and, if necessary, a meeting to discuss the specific needs of the assignment. Within five business days of receipt of transmittal, the Consultant will be expected to provide the City with a proposed level of support along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be required along with an authorization to proceed prior to commencement of work.
Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.
A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.
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H. WORK PLAN
PROJECT MANAGEMENT STRATEGY
Our general approach focuses on communication, insightful and accurate services, timely delivery of work products, and early anticipation of issues. We carefully reviewed the scope of work to be provided, as detailed in the RFP. We understand that specific tasks will demand sensitivity to issues, experience with project management, and the resources to provide timely and accurate deliverables. As a large transportation planning and traffic engineering firm, we have the staffing size that allows us to always be available and responsive.
As listed to the right, we would implement the following key approaches to ensure a successful and meaningful project outcome.
These key approaches are further explained below:
1. Innovative High Impact Solutions
LLG will provide innovative and comprehensive consulting services to enable the City to serve as a model in the practice of innovative transportation planning and traffic engineering.
2. Effective Project Management
Effective project management involves the management of resources, knowledge, and people. We will ensure the Project Team’s sound organization, in-depth understanding of the issues and goals, and development/execution of the project plan. Our staffing size allows us to handle multiple tasks simultaneously.
3. Adherence to the Procedures
LLG will adhere to the standards, policies, business methods, and project requirements. This includes understanding Federal, State, and Local regulations and best practices within our discipline.
4. Regular and Effective Client Communication
Daniel A. Kloos, as the Project Manager, would facilitate communication between the City, responsible parties, and the Project Team. LLG frequently uses teleconferencing and emails to expedite project management. LLG will provide written updates on the project’s progress since communication is paramount.
5. Availability and Responsiveness to Client
Many of our projects demand that we be responsive and work effectively with other team members. All phone calls and emails are returned within 24 hours.
6. Anticipation of Issues and Problem Solving
We understand that smooth progression is critical to achieving a successful outcome. We embrace a philosophy of anticipating issues or conflicts before they arise. In some instances, issues cannot be avoided but they will be addressed positively and affirmatively.
7. Graphics & Visual Simulations
It is critical to illustrate the issues, analysis, and results. LLG will prepare high-end informative figures, graphs, maps and illustrations for use in the reports and presentations.
8. Well-Documented Reports/Plans
LLG has prepared several thousand technical reports and design plans. We specialize in putting the study’s technical elements of the report into a format that our clients and the public can easily understand.
9. Schedule and Budget Adherence
We recognize the importance of the project adhering to a set schedule and budget. We will prepare a schedule and a cost breakdown of the tasks at the beginning of the project for approval. The schedule will be met, and the budget will not be exceeded.
10. Quality Assurance/Quality Control
LLG has a standard practice of quality control that involves both Senior and Principal -level staff members. Every deliverable to the City will be reviewed before leaving our office as part of our Standardized Quality Control Program.
METHODOLOGY
1. Innovative High Impact Solutions
2. Effective Project Management
3. Adherence to the Procedures
4. Regular & Effective Client Communication
5. Availability & Responsiveness to Client
6. Anticipation of Issues & Problem Solving
7. Graphics & Visual Simulations
8. Well-Documented Reports/Plans
9. Schedule & Budget Adherence
10. Quality Assurance/Quality Control
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SCOPE OF WORK
It is noted that the RFP has identified a General Scope of Work. Based on our overall sense and understanding of the RFP, we propose the following detailed sample scopes of work to successfully complete the potential assignments that will be based on the letter proposals provided per requested task order. These letter proposals will be based on the fee schedule, included separately as an attachment, and will also include a work schedule.
Per the RFP, LLG intends to complete the following scope of work tasks, but is not limited to:
• Traffic studies for capital projects
• Traffic and/or parking study review for private
developments
• Traffic signal design
• Traffic control plan preparations
• Plan check (peer review) for capital/development
projects and traffic control plans
• Street light design and plan check
• Signing and stripping plan preparation and plan check • Technical support for funding and grant applications
• Intelligent Transportation Systems (ITS) design
• Traffic signal timing and coordination studies
• Traffic counts and data collection
• Neighborhood traffic calming studies, warrant studies, and traffic investigations
• Special studies and on-site support services
• General traffic-related municipal engineering services TASK 1 – PREPARATION OF TRAFFIC IMPACT
ANALYSIS REPORTS
The following is the general anticipated work program,
which focuses to the preparation of a traffic impact analysis report (i.e. for Project Level Transportation Analysis and/or Long Range Corridor Studies [General Plans and Specific Plans]), which includ es specific work tasks for Trip
Generation Analysis, On- Site Circulation Analysis, Access Studies and Data Collection.
1.1 – Contact City staff to discuss the project and analysis criteria, confirm the study approach, identify key traffic issues, and formalize the Scope of Work. In consultation with City staff, prepare a scope agreement detailing the study area, assumptions, traffic analysis scenarios, related projects for near -term cumulative assessment, need for long-term buildout analyses, and overall traffic impact report requirements. Submit the scope for City review and approval.
1.2 – Visit the project study area to confirm existing conditions. Confirm the existing roadway striping, traffic control measures, curbside parking restrictions,
adjacent intersection configurations, and other
pertinent roadway features within the project
study area. Identify the existing transit system
and bus stop locations within the project study area.
1.3 – Conduct manual turning movement counts during the morning (7:00 AM to 9:00 AM) and afternoon (4:00 PM to
6:00 PM) peak periods at the identified key study
intersections within the project vicinity. The traffic counts will also include pedestrian and bicycle counts if necessary.
If required, the turning movement traffic counts with be conducted with FHWA vehicle classifications.
1.4 – Conduct 24 -hour daily machine traffic counts at identified key roadway segments to support the roadway
segment capacity analyses. If required, the 24 -hour daily traffic counts with be conducted with FHWA vehicle
classifications.
1.5 – Research recent traffic impact studies and data on nearby developments that may contribute cumulative
impacts to adjacent streets and study areas. The compiled list of cumulative projects will be submitted to City staff for review and approval.
1.6 – Determine and present in tabular and/or graphic form a trip generation forecast for the proposed Project on a daily and peak-hour basis. The forecasts will be based on the trip generation rates found in Trip Generation, 11th Edition, published by the Institute of Transportation Engineers (ITE) [2021]. Appropriate adjustments to the trip generation potential of the Project to account for internal capture and/or pass -by traffic will be made, if applicable. In addition, if applicable, all truck trips will be converted into passenger car equivalents (PCE) for capacity analysis.
1.7 – Prepare select zone model runs for the proposed
Project using the Orange County Transportation Analysis Model (OCTAM) as provided by the Orange County
Transportation Authority (OCTA) , if needed . This will be done for the Daily, AM and/or PM peak periods to
determine the overall Project trip distribution pattern. The distribution patterns will be submitted for review and
approval by City Staff prior to finalization and will be used to formalize the study area.
1.8 – Assign the forecasted Daily, AM and PM peak hour
trips expected to be generated by the proposed Project to the study intersections and roadway segments based on
existing and anticipated traffic patterns to and from the Project site.
1.9 – Develop estimated trip generation projections for each of the cumulative projects within the Project vicinity.
Distribute and assign cumulative project traffic.
1.10 – Develop AM & PM peak hour & Daily traffic volume projections at key study intersections and key roadway
segments for existing plus project traffic conditions, near - term traffic conditions & long-term traffic conditions (if required, long-term traffic projections will be developed via the use of the most current OCTAM.
1.11 – Provide recommended mitigation measures which
may include intersection and/or signalization
improvements, striping modifications, the addition of
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auxiliary turn lanes, traffic control/limitations at site access points, etc.
1.12 – Conduct traffic signal warrant analyses at impacted unsignalized intersections and project driveways using CA - MUTCD peak hour warrants. Calculate the Project’s net traffic increment (fair -share percentage) at these
intersections and estimate its contribution toward
mitigation costs.
1.13 – Conduct neighborhood traffic calming studies, traffic investigations, and additional warrant studies as needed.
These efforts will address safety concerns and support data- driven recommendations for mitigation and operational
improvements.
1.14 – Review the proposed access and internal circulation, commenting on parking layout, ingress/egress safety,
driveway sight distances and locations, striping, median modifications, and pedestrian and bicycle circulation.
1.15 – Prepare a traffic impact analysis report that details all of the above -mentioned items , including our analysis, findings and conclusions. The report will be submitted for review by City staff. If necessary, update the traffic impact analysis report based on City staff comments and submit a final traffic impact analysis report to the City.
TASK 2 – VEHICLE MILES TRAVELED (VMT)
ANALYSIS REPORTS
The following is the anticipated work program, which
focuses on the preparation of a Vehicle Miles Traveled (VMT) Analysis Technical Memorandum.
2.1 – Coordinate with City Staff to confirm the assumptions that can affect the analysis and confirm VMT requirements and thresholds as adopted by the City. Use the most current OCTAM, convert proposed Proj ect development totals into Socioeconomic Data (SED), and code the appropriate land uses and network assumptions into the baseline and
cumulative Traffic Analysis Zone(s) (TAZs) for the project.
2.2 – Determine Project impact based on the City’s adopted guidelines. Utilize up to three (3) efficiency metrics such as per capita, per employee, and/or per service population as the regional average threshold.
2.3 – Prepare and conduct full model runs for the applicable scenarios listed below via the use of the most current
OCTAM. The land uses in the TAZ or TAZs of which the
Project is contained will be changed to reflect the “with Project” conditions. The analysis scenarios associated with the model update and runs are listed below:
• Baseline Year Conditions
• Baseline Year With Project Conditions
• Buildout Year Conditions
• Buildout Year With Project Conditions
2.4 – Evaluate the “With Project” Scenarios noted above for Baseline and Buildout conditions and summarize the
VMT as outlined in the City’s guidelines.
2.5 - Calculate the Baseline and Buildout City and/or
regional average VMT thresholds and determine Project
and Buildout impacts based on the VMT guidelines adopted by the City.
2.6 – Recommend appropriate mitigation measures , if
necessary, to reduce the impact. LLG will consider the mitigation measures listed in the Handbook for Analyzing Greenhouse Gas Emission Reductions, Assessing Climate
Vulnerabilities, and Advancing Health and Equity (dated October 2024), prepared by the California Air Pollution Control Officers Association (CAPCOA).
2.7 – Quantify the effects of the mitigation improvement by utilizing the Handbook for Analyzing Greenhouse Gas
Emission Reductions, Assessing Climate Vulnerabilities, and Advancing Health and Equity.
2.8 – Prepare a VMT Analysis Technical Memorandum
detailing all the above -mentioned items, our findings , and conclusions. The technical memorandum will be suitably documented with appropriate text, tabular, graphic, and/or appendix materials. The technical memorandum will be
submitted and reviewed by City staff. Comments will be addressed in the final VMT Analysis Technical
Memorandum.
2.9 – Attend project coordination meetings with City staff as necessary during the preparation of the VMT Analysis Technical Memorandum.
2.10 – Additional services that LLG can also assist the City as follows:
• Project Screening
• Transit Priority Area (TPA) Mapping
• VMT Mitigation Analysis (TDM and Fee Programs)
• VMT Guidelines and Policy Support
• Climate Action Plan Support and Air Quality VMT
TASK 3 – PREPARATION OF PARKING DEMAND
ANALYSIS REPORTS
The following is the anticipated work program, which
focuses on the preparation of a parking study.
3.1 – Meet with City staff to identify pertinent parking issues and concerns and formalize a Scope of Work for the parking study.
3.2 – Conduct a visit to the site area and review existing on- site conditions.
3.3 – Prepare a parking analysis for the proposed Project.
The contents of the parking analysis will be based on the approved City Scope of Work and may include
the following analyses:
• City-code parking evaluation
• ULI Shared Parking evaluation
• Survey Shared Parking evaluation
• Parking analysis based on other parking resources (i.e., ITE Parking Generation 5th Edition, etc.)
3.4 – Prepare a Parking Letter Report that details all of the above-mentioned items , including our analysis, findings , Proposal for On-Call Traffic Engineering Services
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and conclusions. The report will be submitted for review by the appropriate members of City staff. If necessary, update the Parking Letter Report based on City staff comments and submit a Final Parking Letter Report to the City.
3.5 – Attend project coordination meetings with City staff as necessary during the preparation of the Parking Analysis.
3.6 – Additional Studies will be prepared and may include the following if required:
• Accumulation Surveys
• Utilization Surveys
• Neighborhood Parking Surveys
• Parking & Traffic Management Plans
• Parking Structure Review
• Parking Design/Layout
TASK 4 – PREPARATION OF TRAFFIC DESIGN PLANS
The following work program is proposed for the preparation of a “typical” PS&E (plans, specifications, and estimates) package, which consists of traffic signal, signing and striping, and work zone traffic control plans.
4.1 – Review existing & proposed improvement plans for the proposed project. Confirm that the proposed
improvements accurately reflect the requirements of the City. Meet with City staff to discuss any special
requirements involved in the project’s design before
commencing development of the plans.
4.2 – Coordinate with the City for pertinent street/signal design standards. The traffic signal and signing/striping design will be prepared according to City requirements and will be consistent with the State of California Department of Transportation Standard Plans and Specifications and the current California Manual on Uniform Traffic Control
Devices (MUTCD).
4.3 – Field Review & Data Collection: LLG will conduct site visits to document and verify existing surface conditions, including street geometry, signage, traffic signal
infrastructure, and utilities. Field notes, measurements, and photographs will support the development of accurate design plans. LLG will also review City records and existing plans to ensure all data is reflected in the final plan set.
Electronic (PDF) and hardcopy files will be provided as needed for City and utility coordination.
4.4 – Topographic Survey & Utility Coordination: LLG will obtain aerial and topographic surveys as needed, based on available base mapping & project requirements. We will research existing utility information from the City and utility companies to coordinate proposed improvements with field conditions. LLG will distribute plans to external utility providers, collect & document responses, & incorporate all comments from City departments and utilities into the final plan set in coordination with the City’s Project Manager.
4.5 – LLG will be responsible for preparing any permit
applications for outside agencies (Caltrans, County,
railroad, etc.) that may be necessary during the course of the project. LLG understands that administration of the permit through the permitting agencies' process may also be required on the City’s request.
4.6 – LLG will be responsible for the preparation of right - of-way/easement documents for processing by the City.
This will include any services (i.e., survey) necessary to complete the task.
4.7 – Prepare traffic signal installation or modification plans for the project intersections. The plans will be prepared at 1” = 20’ (20 scale) using AutoCAD or
MicroStation drafting software on 24” x 36” plan sheets.
The plans will incorporate all aspects of the traffic signal, including new and relocated signal standards, all signal heads, loop detectors, conduits, the controller assembly, and servic e point locations. We will show all related street/intersection improvements on our plans to be
prepared by the Civil Engineer. The plans will conform to the City’s Standard Plans, Special Provisions, and any staff special requirements, as well as the latest Caltrans Standard Plans and Specifications. The traffic signal plans will be prepared under the supervision of and signed by a
Registered Civil Engineer. Traffic plans will include existing overhead circuit elevations, conduit fill capacity, and electrical load requirements. LLG will provide City staff with the design support information and/or calcul ations for consideration during the City’s review of the plans.
4.8 – Prepare signing and striping plans for the project street segments. Our plans will be prepared at 1” = 40’ (40 scale) using AutoCAD or MicroStation drafting software on 24” x 36” plan sheets. Our plans will include all new striping, pavement markings, pavement legends, and stripe
removals. At the project limits, we will reference in existing striping based on topographic information and field review.
For those projects that require the preparation of roadway design plans, the plans prepared by the project civil
engineer will be used as a base. For those projects that do not have significant roadway work, LLG will prepare the base for our signing and striping plans using applicable as - built plans and field review surveys. Note that if the signing and striping work is fairly minor, signing and striping improvements could be shown on the signal plan itself to save the City time and money.
4.9 – Prepare work zone traffic control plans and detour plans for the implementation of the proposed
street/intersection improvements. Our plans will be
prepared at 1” = 40’ (40 scale) using AutoCAD or
MicroStation drafting software on 24” x 36” plan sheets.
Our plans will incorporate all aspects of traffic control devices, using the Work Area Traffic Control Handbook
(WATCH) and California MUTCD as references.
4.10 – Prepare the appropriate traffic signal timing plans that identify the proposed signal cycle length, minimum green times, green intervals, offsets and time of day
operation. Submit the traffic signal timing plans to the City for review and make any necessary revisions to the timing plans based on City comments. Produce a signed copy of Proposal for On-Call Traffic Engineering Services
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the signal timing plans and submit to the City for approval.
Provide field support for data collection, implementations, and troubleshooting.
4.11 – Prepare Special Provisions/Technical Specifications for traffic signal design projects per City requirements. A Word document will be submitted with the first plan set submittal, with updates provided in subsequent submittals as needed.
4.12 – Submit copies of the completed plan set to the City for initial review and comment. Copies to other agencies will be provided for their review, as necessary. The plan set package will be complete with all required sheets, including a title sheet, roadway plans, signing and striping plans, traffic control plans, and traffic signal plans.
4.13 – Revise design plans , Special Provisions, & cost estimates per City comments and submit second & third
plan sets for final check and approval. After plans are approved, we will submit one set of mylar plans for
signatures. All final plans and reports will be signed and stamped by a licensed professional engineer. Design plans will be submitted to the City at 60%, 90% and 100% levels.
Final drawings will be wet signed and stamped on 24” x 36” mylar.
4.14 – Review and comment on traffic -related standard drawings that the City is developing to assure compliance with California MUTCD and Caltrans requirements.
4.15 – Attend coordination meetings with City staff, the project Civil Engineer, and/or other public agencies to ensure projects are processed within established deadlines.
TASK 5 – PLAN CHECK OF TRAFFIC-RELATED
TECHNICAL REPORTS
5.1 – Meet with City Staff to identify key traffic issues and concerns. As part of the City’s plan check process, LLG will assist in preparing a Scope of Work and/or reviewing the applicant’s traffic engineer’s work program. LLG will also review the site area, circulation, and access conditions to familiarize ourselves with the project location.
5.2 – Evaluate and review the traffic impact analysis report for the proposed project prepared by the applicant’s traffic engineer. The report and its accompanying appendices will be reviewed to ensure consistency and compliance with City requirements and guidelines, the current Congestion
Management Program (CMP), and standard engineering
practices. Our evaluation will focus on, but is not limited to, the following:
• Traffic forecasting and methodology
• Intersection operations and mitigation
• Confirmation of findings and conclusions
5.3 - Review project site access and circulation, including driveway locations, sight distance, internal circulation, and truck or service access.
5.4 - Evaluate and review the parking demand analysis
report for the proposed project prepared by the applicant’s traffic engineer. The report and its accompanying
appendices will be reviewed to ensure
consistency/compliance with City parking requirements and ULI’s Shared Parking methodology (if applicable). Our
evaluation will focus on, but not limited to, the following:
• Parking forecasting methodology and accuracy of
parking forecasts
• Parking methodology and assumptions
• Parking demand/supply analysis
• Confirmation of findings and conclusions
5.5 - Evaluate and review the Vehicle Miles Traveled (VMT) analysis report for the proposed project prepared by the applicant’s traffic engineer. The report and its
accompanying appendices will be reviewed to ensure
consistency and compliance with City requirements and
guidelines such as Senate Bill 743 (SB 743) and standard engineering practices. Our evaluation will focus on, but not limited to, the following:
• VMT screening analysis
• VMT forecasting methodology and accuracy of traffic
forecasts
• Travel Demand Model Inputs and Land Use to SED
Conversion
• VMT and Travel Demand Model assumptions, including
the development of the Project VMT and the Regional
VMT (City VMT). The model input and output model
files will be required to complete this review task
• Mitigation strategies (e.g., TDM measures) and
CAPCOA-based effectiveness
• Reasonableness of findings and conclusions
5.6 - Products prepared as part of this Scope of Work
include a memorandum summarizing our review and
comments or report mark -ups. The memorandum will
present our evaluation of the traffic impact, parking
demand, and/or VMT analyses, with specific
recommendations addressing any identified accuracy or
methodological shortcomings.
TASK 6 – PLAN CHECK OF TRAFFIC-RELATED
DESIGN PLANS
The following is the anticipated work program, which
focuses on a plan check (including peer review elements) of traffic-related design plans.
6.1 – Meet with City Staff to identify pertinent traffic issues, concerns, and any special requirements involved in the
project’s design. Visit the site area and review existing conditions on the project area streets (i.e., limits of the design work).
6.2 – Evaluate and review the design plans (i.e., traffic signal plans, signing and striping plans, traffic control plans, signal timing plans, etc.) prepared by the applicant’s traffic engineer. The design plans will be reviewed to ensure
consistency with City requirements and consistency with the State of California Department of Transportation
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Standard Plans and Specifications and the current California Manual on Uniform Traffic Control Devices (MUTCD).
6.3 - Products prepared as part of this Scope of Work
include the preparation of plan mark -ups and/or a
memorandum summarizing our review comments.
TASK 7 – INTELLIGENT TRANSPORTATION SYSTEMS
(ITS)
LLG staff has been providing Intelligent Transportation Services (ITS) for various agencies for over two decades and below is a list of anticipated tasks:
7.1 – Provide the City with traffic signal synchronization traffic controller technology and communication systems with International Municipal Signal Association (IMSA)
Transportation Center System Specialist Level I, IMSA Traffic Signal Senior Field Technician Level III certifications.
7.2 – Provide traffic engineering design plans for various infrastructure projects , including new and modified traffic signals, wired and wireless communications, street lighting, signing and striping, and construction detours.
7.3 - Provide the City with support for the complexities and implications of various traffic signals, communications, and ITS upgrades.
7.4 – Provide support to the City for Traffic Signal Systems projects that include installing and upgrading ITS elements such as signal control systems at the respective Traffic Management Centers, signal design and signal timing
preparation and implementation, signal controller and
assembly upgrades, and operating, maintaining, and
supporting/monitoring the traffic signal systems.
7.5–Implement, fine-tune, operate, monitor, and
troubleshoot various signal systems and ITS applications on a continual basis.
7.6 - Additional ITS service that LLG can also assist the City as follows:
• Traffic Signal Synchronization, implementation, fine - tuning and monitoring for individual Cities or
multijurisdictional between Cities, County and Caltrans • Network & communication development and support
• System integration, signal timing design, and
implementation
• Inventory of ITS Components and Subsystems
• Infrastructure Monitoring & Operational Maintenance
• Traffic Signal Hardware and Software installation,
operations, and maintenance
• Adaptive signal implementation and technical oversight • Implementation of Traffic Management Center (TMC)
• Troubleshooting Traffic Related Equipment (Network,
Controllers, and Timing)
TASK 8 – SPEED DATA ANALYSIS
8.1 – Conduct engineering studies (ENT Studies) as defined in the California Vehicle Code (CVC) for the review of all speed zones adopted by ordinance, analyze speed data and recommend speed limit changes and safety-related
improvements.
8.2 – Engineering and Traffic (E&T) Surveys or Speed Zone Surveys to determine appropriate speed limits for a
roadway. These surveys are required by the California
Vehicle Code (CVC) and other regulations to ensure speed limits are based on prevailing speeds, accident history, and road conditions. The surveys are typically conducted every five years or more frequently if changes occur in the
roadway or traffic conditions.
TASK 9 – INTERSECTION CONTROL STUDIES &
WARRANT ANALYSES
The following is a list of intersection control studies that LLG can provide to the City as needed.
9.1 – Multi-Way Stop: Conduct an engineering study for the consideration of a Multi -Way Stop installation that utilizes the methodology described in Section 2B.07 of the latest Edition of the California Manual on Uniform Traffic Control Devices (MUTCD) or conforms to City Policies and
Procedures for Residential Multi -Way Stop Signs. Traffic counts will be conducted for all approaches to the
intersection and will be performed for 24 hours during a typical workday (unless specified otherwise).
9.2 – Traffic Signal: Conduct traffic signal warrant analysis for the consideration of a traffic signal installation. The engineering study would utilize the methodology described in Chapter 4C of the latest Edition of the California MUTCD.
Unless specified otherwise, it should be assumed that
warrants 1 through 8 will be analyzed for each location requested. Machine traffic counts will be performed for all approaches to the intersection and will be performed for 24 hours during a typical workday (unless specified otherwise).
9.3 – Determine the most appropriate intersection control at a requested intersection for the control measures listed above. All alternatives shall be compared on the basis of safety, user delay & implementation cost. The results of the study, including recommendations, shall be summarized in memorandum format and submitted to the City for review.
TASK 10 – TRAVEL DEMAND MODELING
The following is the anticipated work program, which
focuses on the preparation of a City of Orange Specific OCTAM Version.
10.1 – Coordinate with City Staff to identify key traffic issues and develop or update a citywide traffic forecast model for Specific Plans, Master Plans, and/or General Plan Updates. This model will also support VMT analysis and ensure compliance with Senate Bill (SB) 743 for future
development.
10.2 – Development or Update of the City of Orange
Transportation Analysis Model that will tier-off OCTAM and will allow for micro -level detail, validation, and refinement within each Traffic Analysis Zone (TAZ) within the City’s jurisdiction.
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10.3 – Verify in the field the existing roadway network for the base year model. All planned buildout network
improvements will be confirmed for inclusion within the future year scenario.
10.4 – Coordinate with the City and confirm all Existing and Buildout model inputs.
10.5 – Review every TAZ within the City in detail, inputting and validating the latest adopted socioeconomic data and land uses alongside network assumptions. The data,
consistent with the City’s General Plan, will include
households, demographics, and employment and will be
reviewed by the City.
10.6 – Calibrate the Orange Transportation Analysis Model to allow for more precise, detailed integration of City land uses to improve long -term induced travel modeling
capabilities.
10.7 – Conduct sensitivity modeling for the above analysis scenarios. Land use data will be organized by existing TAZs.
10.8 – Evaluate the scenarios noted above for the Baseline and Cumulative conditions, and summarize the following
types of VMT:
• Project generated VMT per Capita (VMT/Cap), VMT per
Employee (VMT/Emp) and/or VMT per Service
Population (VMT/SP) and compare it to the appropriate
benchmark noted in the City’s Guidelines.
• Project impact on VMT: comparing changes in Citywide
VMT due to the Project.
10.9 – Calculate the Baseline & Buildout City average VMT per Capita (VMT/Cap), VMT per Employee (VMT/Emp), VMT
per Service Population (VMT/SP) and/or Citywide VMT.
10.10 – Additional services that LLG can also assist the City as follows:
• Travel behavior survey & evaluation, data visualization • Future traffic volume forecasts
• Select zone and link analysis
• Average trip length (ATL) analyses
• Transit and highway corridor assessments
• Location-based analytics
• Assessment of transit and shared mobility systems
• Connected/Autonomous Vehicles planning and
modeling analyses
• Network development assignments
TASK 11 – BIG DATA ANALYTICS
Travel behavior is difficult to predict using traditional methods due to heavy assumptions. Big Data from GPS -
enabled devices offers real -world insights into commuter patterns, allowing LLG to enhance transportation planning with greater context and accuracy.
11.1 – Apply big data analytics for the following based on individual project needs:
• Origin/Destination Studies
• Select Link Analysis
• Travel Time/Speed Studies
• Trip Length Studies
• Performance Measurements
• Multi-Modal TDM Opportunities Review
• Internal/External Studies
• Commercial Trips
• Segment Congestion
• Parking Studies
TASK 12 – GEOGRAPHIC INFORMATION SYSTEMS
(GIS)
12.1 – Utilize state-of-the-art software to support
transportation-related planning and analysis. Our team can develop and manage spatial databases, integrate existing datasets, and generate customized maps and reports
tailored to specific project studies or action plans. GIS outputs can include land use, transportation networks,
elevation, and environmental features to inform decision - making and visualize data effectively.
TASK 13 – GRANT WRITING SERVICES
13.1 – Notify the City of all applicable Grant funding opportunities from all sources.
13.2 – Provide the City with technical and grant writing support in applying for regional, state, and federal grant opportunities. Prepare competitive grant applications for both Planning Action Plans and Implementation Projects.
13.3 – Provide the City with grant components including application narrative, project justification, grant -specific objectives, project scope of work, and project timeline.
TASK 14 – STAKEHOLDER AND PUBLIC OUTREACH
14.1 – Identify Stakeholders and City Needs : LLG will collaborate with City staff to identify key stakeholders, such as local agencies, emergency services, schools, public health organizations, and community groups , to ensure broad
representation. In parallel, we will develop an
understanding of community needs by identifying priority topics to guide engagement and generate meaningful public feedback.
14.2 – Stakeholder Engagement Committees : LLG will
coordinate with the City to establish and facilitate key stakeholder groups, including a Stakeholder Working Group (SWG) and other project-specific committees. These groups will guide plan development, ensure alignment with City priorities, and provide input from technical experts and community representatives.
14.3 – Community Engagement Plan (CEP) Development
and Implementation: LLG will prepare and implement a
detailed Community Engagement Plan (CEP) that will
actively involve the community in the planning process for Proposal for On-Call Traffic Engineering Services
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the project. The outreach plan will leverage LLG’s
experience to maximize engagement and ensure input is
collected effectively.
14.4 – Public Workshops: LLG will coordinate a mix of in - person and virtual workshops, supported by digital
engagement tools, to gather broad community input on
transportation safety issues. We will lead presentations, engage technical staff, and manage Q&A sessions to ensure productive dialogue. The draft Community Engagement
Plan (CEP) will be reviewed by City staff and the Stakeholder Working Group (SWG), with LLG incorporating feedback
before finalizing it for implementation. The workshops will:
• Feature an interactive format to solicit feedback from residents.
• Focus on the needs of seniors, commuters, and
underserved populations within the City.
14.5 – Website Development, Social Media Content, Online Comment Maps, Feedback Forms and Community Surveys:
LLG’s outreach efforts will also include the following tools to facilitate broad engagement:
Website: LLG will prepare timely, engaging news
releases to inform the public and encourage
participation. Content will be shared via a dedicated
website, City bulletins, and social media platforms.
Social Media Content: LLG will provide the
City outreach content to share through
the City’s social media platforms.
Online Comment Map : LLG will create an
interactive online comment map that will be posted on
the dedicated website, allowing community members
to provide geographic- specific feedback and
comments.
Community Survey: LLG will prepare a community
survey to gather public input, with results analyzed to inform the planning process.
14.6 – Public Involvement and Feedback Collections : LLG will analyze stakeholder and public feedback to align
community priorities with data -driven findings. Recurring themes will help identify focus areas and guide the
development of targeted safety strategies.
14.7 – Feedback Collection for Project: LLG will develop and provide all necessary materials to collect and document public feedback, including:
• Presentation slides and handouts summarizing key
findings and proposed strategies.
• Comment forms and surveys to capture attendee input.
• Maps and infographics to illustrate the project visually.
TASK 15 – MISCELLANEOUS TRAFFIC ENGINEERING
TASKS & SERVICES
15.1 – LLG is also well qualified to provide the following consulting support services for the City:
• Preparation of Plans, Specifications , and estimates for Capital Improvement Program (CIP) projects
• Multi-Modal and Complete Streets traffic engineering
support and policies
• Prepare or review the conditions of approval
• School-related circulation
• Safe Routes to School (SRTS) Plans
• Respond to traffic-related residents’ requests
• Transit Studies and Corridor Studies
• Traffic Simulation utilizing Synchro or Vistro software • Traffic Calming Support, including design and review
• Evacuation Modeling
• Assist staff in producing reports and making
presentations on transportation -related topics (i.e.,
attend Neighborhood meetings, Traffic Commission
meetings, Planning Commission meetings and/or City
Council meetings)
• Training: provide and facilitate training of staff in specific transportation planning areas as requested by
the City
• Upon request, conduct investigations and prepare
reports regarding requests for traffic control device
installations and modifications, such as parking
regulations, speed zones, channelization, crosswalks,
pedestrian, and bicycle facilities
• Upon request, advise, support & assist City
departments, committees, commissions , and the City
Council. In addition, provide an interface with Regional and State transportation agencies. Assist in the
preparation of traffic -related portions of the City’s
operational and capital improvement budgets
• Upon request, assist in the modification of the Traffic Ordinance, development fees and assessment fees for
capital traffic improvements and maintenance
• Upon request, assist the City’s Director of Public Works & Engineering Services in the selection of other
consultants to perform the design of traffic safety
projects
• Provide oversight of design and other consultant
contracts for traffic safety projects
• Upon request, assist in the modification of the City’s Guidelines and Code
• Upon request, prepare warrant studies per latest
California MUTCD
• Upon request, provide traffic counts through
appropriate subconsultants
• Upon request, LLG will prepare or update an Active
Transportation Plan focused on pedestrian & bicycle
mobility by assessing existing conditions, engaging the public, identifying infrastructure needs, and
recommending prioritized improvements aligned with
local, state, and federal guidelines
• Upon request, LLG will prepare a Safety Plan/Report such as a Local Road Safety Plan (LRSP), SS4A Action
Plan, etc., by analyzing collision data, identifying high - risk areas, public engagement, and re commending
strategies to enhance safety across the City ’s
transportation network
FEE SCHEDULE
The most current Fee Schedule, including the rates of all applicable staff who may be assigned to the City, as well as any applicable overtime hourly rates, mileage costs, and pricing for additional billing requirements , is shown below . All hourly rates quoted at the commencement of any specified project shall remain valid for the duration of that project. Our services will be billed monthly on a time -and-materials basis, according to the Rate Schedule below . Additionally, the fee schedule for our traffic count subconsultant, Transportation Studies, Inc. (TSI), can be found on the following page.
RATE SCHEDULE
TITLE PER HOUR
Principals
Principal Engineer ............................................................................. $ 298.00 Associate Principal Engineer ............................................................. $ 268.00 Planning/Design Manager ................................................................. $ 249.00
Transportation Engineers
Senior Transportation Engineer ........................................................ $ 226.00 Transportation Engineer III ............................................................... $ 200.00 Transportation Engineer II ................................................................ $ 171.00 Transportation Engineer I ................................................................. $ 147.00
Transportation Planners
Senior Transportation Planner .......................................................... $ 200.00 Transportation Planner III ................................................................. $ 171.00 Transportation Planner II .................................................................. $ 146.00 Transportation Planner I ................................................................... $ 130.00
Signal System Specialist
Senior Signal System Specialist ......................................................... $ 226.00 Signal System Specialist III ................................................................. $ 200.00 Signal System Specialist II .................................................................. $ 171.00 Signal System Specialist I ................................................................... $ 147.00
Technical Support
Engineering Associate III ................................................................... $ 150.00 Engineering Associate II .................................................................... $ 145.00 Engineering Associate I ..................................................................... $ 140.00 Engineering Computer Analyst II ....................................................... $ 138.00 Engineering Computer Analyst I ........................................................ $ 109.00
Senior CADD Drafter.......................................................................... $ 140.00 CADD Drafter III ................................................................................. $ 130.00 CADD Drafter II .................................................................................. $ 115.00 CADD Drafter I ................................................................................... $ 98.00
Senior Engineering Technician .......................................................... $ 140.00 Engineering Technician II .................................................................. $ 130.00 Engineering Technician I ................................................................... $ 99.00
Word Processor/Secretary ................................................................ $ 92.00 Engineering Aide I ............................................................................. $ 70.00
- Litigation support may be charged at 125% of the base rate. Consultation in connection with litigation and Court appearances w ill be quoted separately. - Project-related mileage will be billed at the prevailing standard mileage rate as determined by the IRS. - Subcontractors and other project-related expenses will be billed at cost plus 15%. - The above schedule is for straight time. Overtime will be charged at 1.50 times the standard hourly rates. - Interim and/or monthly statements will be presented for completed work. These will be due and payable upon presentation unles s prior arrangements are made.