SECTION III
SCOPE OF WORK
RFP NO. 24-25.24
SECTION III: SCOPE OF WORK
All work shall be conducted on an as needed basis when requested in writing by the City Traffic Engineer or designated representative and according to the timeframe specified by the City. Work performed by the Consultant that has not be specifically identified and authorized by the City, will not be compensated.
The scope of work includes, but is not limited to:
• Traffic studies for capital projects
• Traffic and/or parking study review for private developments • Traffic signal design
• Traffic control plan preparations
• Plan check for capital/development projects and traffic control plans • Street light design and plan check
• Signing and striping plan preparation and plan check
• Traffic signal and street lighting construction inspection • Construction management and construction engineering
• Technical support for funding and grant application
• Grant funding oversight
• Intelligent transportation systems (ITS) design
• Traffic signal timing and coordination studies
• Traffic counts and data collection
• Neighborhood traffic calming studies, warrant studies, and traffic investigations • Special studies, civil design, and on-site support services may be requested • General municipal traffic engineering services
The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing and overhead flashers, and other devices to facilitate the safety of the public and efficiency of traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal, ITS systems, street light design to perform required services. Firms are also expected to understand federal/state/local fund ing and policies, as well as Orange County Transportation Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas and will be capable to provide technical services associated with the general traffic engineering needs of the City of Orange.
All design work and improvement plan check services shall be performed by or under the responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California License Land Surveyor as applicable) eligible to prepare and sign suc h plans. Successful firms will be required to enter into the City’s standard professional services agreement (attached) and obtain an Orange business license. Any changes requested to the City’s standard agreement must be noted in the response to the RFP for the City’s consideration.
Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and-materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given.
Generally, response times related to plan checks for the initial review shall be completed within ten (10) working days, unless otherwise directed by the City. Each subsequent plan check shall be completed within 5 working days unless otherwise directed by the City.
The scope of work will vary by project, and will be further defined in a project specific request by the City of Orange, but may generally include the following:
• Design Plans – Develop or assist with development of final design plans associated with traffic signals and street light systems. These plans include, but are not limited to: traffic signal plans, Intelligent Transportation Systems plans, traffic signal interconnect p lans, and street light plans.
• Program Management / Construction Management / Construction Inspection – Services related to the City’s Capital Improvement Program, which will typically include traffic signal and street light improvements, but may also include ancillary roadway rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drai nage and drainage structures, storm drain utilities, signage and striping, parks, and other miscellaneous facilities. A thorough understanding of the NPDES regulations and grant regulations, including Federally funded program compliance is required. Project manager and inspector must be able to coordinate with outside agencies such as adjacent cities, Caltrans, and various utility companies.
• Transportation Analysis – Specialized traffic studies to assess proposed projects within a short time frame. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening or intersection improvement projects. Studies will analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Additional studies could be needed to provide technical support for grant and funding applications.
• Traffic Signal Corridor Coordination Studies – Conduct studies that analyze the performance of traffic signal timing on street corridors. These studies shall include before and after analysis to quantify the level of improvement to the expected as a result of the project.
• Simulation Modeling – Provide computer simulation of corridors or road networks as needed utilizing microsimulation software. Training may also be included with these projects.
• Traffic Counts – Perform data collection as needed within short time frames including ADT’s, 12 -hour counts, intersection turning movement counts, occupancy rates, speed/delay runs, pedestrian and bike counts, parking turnover, etc. • Statewide Planning Efforts – Specialized studies and analysis in support of various regional and statewide initiatives involving traffic signal improvements, timing, and coordination.
• Research and Outreach – Assist staff in producing reports and making presentations on transportation related topics.
• Neighborhood Traffic Calming – Assist staff in processing requests for traffic calming measures. This includes but is not limited to street and neighborhood evaluation, data collection, recommendations, design, and coordination/communication with residents. • Review for Private Developments – Assist staff in reviewing plans and reports for private development projects. This includes but is not limited to: traffic signal plans, striping plans, street light plans, and various traffic studies. Coordination with project owners or design teams on behalf of the City may be requested.
Deliverables
The specific scope of work for each task/project will be provided in a written transmittal from a City of Orange representative along with, in most cases, a follow-up phone call and, if necessary, a meeting to discuss the specific needs of the assignment. Within five business days of receipt of transmittal, the Consultant will be expected to provide the City with a proposed level of support along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be required along with an authorization to proceed prior to commencement of work.
Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.
A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.
City of Orange
Proposal for On-Call Traffic Engineering Services | RFP No. 24-25.24 6 Work Plan
Scope of Work
Traffic Studies for Capital Projects
The LCI team of planners and engineers are capable in analyzing the traffic impacts of proposed developments including office, residential, commercial, educational, medical, retail, and other land uses, as well as mixed-use development. Our engineers research existing conditions, conduct field investigations, and appl y the latest analytical tools, techniques and software to develop reliable assessments of traffic impacts. Based on the review of traffic impact analyses, we will provide recommendations for practical/executable solutions and innovative mitigation plans.
LCI has prepared hundreds of traffic impact analysis studies for numerous agencies and private developers throughout Southern California. Our staff utilizes tools such as Synchro software, which report results in both ICU and HCM methodologies. Our staff h as experience preparing studies with as many as 350 study intersections.
Traffic Impact and/or Parking Study Review for Private Developments Our area -wide parking studies determine the parking needs of major development, commercial/business centers and university/medical campuses. The LIN Consulting team performs demand and utilization surveys, projects future parking space needs, identifies po tential parking facility sites and recommends parking management programs. Our staff has assumed the leadership role in updating the ITE Parking Generation Report and served as consultants for the Urban Land Institute (ULI) parking resource documents. Our design services include external access, control gates/fee collection equipment, internal circulation, parking guidance systems, and parking layout. For existing facilities, we modify layouts to increase parking spaces and improve access and circulation.
Traffic Signal Design
Design work for traffic signal improvements is a critical aspect of modern traffic management. This process involves the upgrading of signal systems to enhance traffic flow, reduce congestion, and improve safety. It also includes the integration of advance d technologies such as adaptive signal control, pedestrian and bicycle detection systems, retroreflective tape on traffic signal backplates, and energy -efficient LED lighting - all designed with the intent for safety improvements. LCI’s comprehensive approach aims to improve the efficiency of traffic movement and to further enhances safety for all road users.
LCI prepares traffic signal installation/modification plans at a scale of 1"=20'. The traffic signal modification/ installation plans provide details necessary for the construction of a traffic signal modification/installation. At minimum, the plans include, but are n ot limited to, replacement and/or installation of traffic signal poles, conduits, wires, cables, interconnect, fiber optic cable, loops, pull boxes, service equipment, controller equipment, battery back-up system, enclosures, electrical feed, l uminaires, mast arm signs, and as well as the necessary construction notes, schedules, phasing diagram, and details.
Traffic Control Plan Preparations
LCI prepares traffic control plan s in accordance with the latest edition of the Caltrans Standard Plans and Specifications, Work Area Traffic Control Handbook Manual standards, California MUTCD; and the City of Orange’s standard plan requirements. A detailed and fully engineered traffic control plan can be prepared for proposed construction work. The traffic control plan will permit the contractor to safely work within the public right-of-way efficiently and effectively while maintaining a safe flow of traffic for the public, whether in vehicles, bicycles or as pedestrians, traveling through the wor k zone. The plan serves to depict the construction to be performed and the traveled way that will be utilized by all movements of traffic during each phase of construction.
Traffic Control plans are prepared at a scale of 1"=40'. At minimum, traffic control plans depict the existing and proposed temporary k -rail, striping, signing, pavement markings, pavement markers, pavement text, delineators, and as well as other pertinent construction notes, and details drafted per City Standard Plans and meet the latest California Manual of Uniform Traffic Control Devices.
City of Orange
Proposal for On-Call Traffic Engineering Services | RFP No. 24-25.24 7 Plan Check for Capital/Development Projects and Traffic Control Plans As part of providing contract traffic engineering services to several Cities adn Agencies, LCI staff have reviewed and prepared comments on plans, specifications and construction cost estimates (prepared by others) for proposed improvements and/or modifications to traffic engineering related projects. Typical projects included traffic control, traffic signals, street lighting and signing and striping designs. We customize our plan check lists based on each Agency’s requirements.
Street Light Design and Plan Check
Our team prepares Street lighting plans at a scale of 1"=40'. The street lighting plans include at minimum, the required street light poles, fixtures, luminaires, conduits, cables, pull boxes, service equipment, lighting control systems, foundations, enclosures, electrical feeds, as well as necessary construction notes and details. Lighting analysis and voltage drop calculations can be provided for proper light pole spacing and conductor size, respectively, on the design. As necessary, wiring diagrams, lighting control diagrams, and project notes will be developed to enhance the constructability of the design.
LIN Consulting, Inc. has provided plan check services for street lighting and can provide plan checks.
Signing and Striping Plan Preparation and Plan Check
LCI is experienced in preparing signing and striping plans. Signing and striping plans are prepared at a scale of 1"=40'. At minimum, the signing and striping plans depict the existing, removed and proposed striping, signing, pavement markings, pavement markers, pavement text, delineators, and as well as other pertinent construction notes, and details drafted per City Standard Plans and meet the latest California Manual of U niform Traffic Control Devices.
LIN Consulting, Inc. has provided plan check services for signing and striping plans and can provide plan checks.
Construction management and construction engineering
LIN Consulting has assisted Cities, Agencies, and Authorities in reviewing shop drawing submittal, material substitution, propose change orders and responding to construction RFI/RFC. LCI staff can attend construction job site meetings, if required.
Technical Support for Funding and Grant Application/Grant Funding Oversight The LCI team has successfully advised and co -authored funding applications with cities such as Ventura, Lancaster, Palmdale, Ridgecrest, and Victorville, leveraging Active Transportation Program (ATP) funding as well as local Call for Projects funding. Ove r the first three ATP cycles, LCI’s grant applications have resulted in over $12 million in Federal-aid funding awards for its clients.
Intelligent Transportation Systems (ITS) Design
LCI is experienced in preparing design documents for ITS project(s). ITS elements for projects may include tables, fiber optic cable, and CCTV camera installation plans, fiber assignments, travel time devices, connected and autonomous vehicle designs and system detection plans, and other special drawings. Our team prepares design documents that include signal interconnect sheets prepared at a scale of 1”=40’. Plans are prepared in accordance with Public Works policies, procedures, and standards (and Caltran s, if applicable). The design includes known existing underground utility information compiled during this task. The design plan set may include Interconnect layout sheets, Intersection detail sheets, Network block diagram, Central communications layout, Fiber splice diagrams, ITS element construction details, Controller cabinet modification details, and Hub detail.
Traffic Signal Timing and Coordination Studies
Traffic signal timing is a crucial component of traffic management, directly affecting the efficiency and safety of intersections and roadway networks. This includes the ability to read and interpret timing sheets, which detail the specific phases, cycle l engths, and timing intervals for signals. Proper coordination of signal timing across multiple intersections, often referred to as signal timing coordination, is essential for ensuring smooth traffic flow along corridors, reducing stops, and minimizing delays.
City of Orange
Proposal for On-Call Traffic Engineering Services | RFP No. 24-25.24 8 Our approach to traffic signal timing and optimization begins with a thorough review of existing timing sheets to assess current settings and identify inefficiencies. Drawing on our previous experience, we are able to transfer the information from these timing sheets into traffic simulation models to evaluate and test different timing strategies. This process ensures that signals across multiple intersections are effectively synchronized, promoting smooth and continuous traffic flow along key corridors. Using traffic modeling and simulation tools, we analyze various scenarios and optimize signal timings to address identified issues and improve overall traffic performance.
Traffic Counts and Data Collection
LCI understands the need for accurate traffic data. This information is essential in making decisions relating to traffic studies, street design, signal warrant study and/or travel demand analysis. Data collection utilizes video based solutions if and when possible. The data collection services can include, Intersection Turning Movement Counts, Pedestrian Traffic Counts, Average Daily Traffic Counts (ADTs), Parking Occupancy Studies, Radar Speed Surveys, Travel Time Surveys, and Data collection.
Neighborhood Traffic Calming Studies, Warrant Studies, and Traffic Investigations The LCI team of planners and engineers will analyze the traffic impacts of proposed developments including office, residential, commercial, educational, medical, retail, and other land uses, as well as mixed -use development. Our engineers research existing conditions, conduct field investigations, and apply the latest analytical tools, techniques and software to develop reliable assessments of traffic impacts. Based on the review of traffic impact analyses, we provide recommendations for practical/executabl e solutions and innovative mitigation plans. LCI has prepared hundreds of traffic impact analysis studies for numerous agencies and private developers throughout Southern California. Our staff utilizes tools such as Synchro software, which report results in both ICU and HCM methodologies. Our staff has experience preparing studies with as many as 350 study intersections.
General Municipal Traffic Engineering Services
The design work involved in traffic and transportation engineering requires a meticulous blend of technical expertise, innovative problem-solving, and an in -depth understanding of urban dynamics. It encompasses the planning and development of roadways, intersections, pedestrian facilities that meet ADA standards, and traffic signal systems that efficiently manage traffic flow while ensuring safety for all users. LCI is exceptionally well - suited to performing this work dervied from extensive experience in th e field and a strong track record of delivering tailored solutions. LCI’s multidisciplinary approach ensures that every aspect of transportation infrastructure—from the initial concept to the final implementation —is carefully considered and executed to meet the highest standards of functionality, sustainability, and safety.
Our Approach
The City of Orange seeks consultants to provide professional traffic engineering sevices with the scope of work to include, but not limited to the information provided in Section III of the RFP. LIN Consulting, Inc. has provided the following to serve as represet ation of our firm’s overall work plan for the City of Orange’s On-call Task orders.
Dr. Mohammad Qureshi, will serve as the prim ary point -of-contact and primary Project Manager . Our experienced Project Manager will delegate responsibilities to the staff for each individual task order. LCI encourages frequent meetings, confirmation of goals and expectations, documentation and maintenance of records, preparation of clearly defined task descriptions, and clear assignment of overall project team roles and responsibilities as a means of delivering quality project deliverables, on-time, and within budget.
After receiving a Notice to Proceed, LCI’s Project Manager will utilize our established procedures for control, cost, and schedule reporting. We will provide monthly written invoices on the time, staffing, cost, and schedule status of each task, as well as the progress made on the task. The monthly invoices will also make note of anticipated problems and potential solutions, should problems arise. Additionally, these monthly invoices serve to closely and effectively communicate with the City staff and officials, other jurisdictional stakeholders, and the public to facilitate successful delivery of all assigned tasks.
City of Orange
Proposal for On-Call Traffic Engineering Services | RFP No. 24-25.24 9 The contract staffing levels, budget, and schedule shall be regarded as the baseline against which status and progress are measured and reported. Should schedule challenges arise, we will perform a “cost to complete” budget analysis and work directly with the City of Orange to adjust schedule and staffing accordingly to bring the project to a satisfactory conclusion within the established scope of work and deliverables.
LCI’s three offices are integrated into one common server which allows staff in all the offices to work on projects concurrently and effectively. Communication between our offices is conducted via telephone, e-mail, and face- to-face meetings. Our managers also meet weekly to discuss and review overall company workload, schedules, and balance staff resources. We employ internal project schedule tracking procedures using Microsoft Excel spreadsheets to facilitate communication between staff engineers and the project manager.
No. General Work Plan
1. Receipt of a Project Task Order.
2. Provide Scope of Work and Fee Estimate to City of Orange Project Manager.
3. Commence work upon receiving Notice to Proceed (NTP).
4. Develop a Work Plan including project tasks, schedule, and deliverables.
5. Execute Work Plan.
6. Kick-off meeting to confirm the requirements and obtain pertinent as-built documents.
7. Prepare project deliverables, including all necessary coordination with City staff and stakeholders.
8. Provide deliverables to the City staff and project stakeholders (if required) for review.
9. Incorporate comments from the City staff and/or other project stakeholders.
10. Provide City with final deliverables.
To consistently guarantee high-quality products for projects on time and within budget, LIN Consulting, Inc. has developed a thoroughly tailored project management plan and quality control system. Our project team routinely uses detailed project scheduling procedures, project work orders, project team meetings, project cost reviews and projections, reviews of technical/administrative status, and progress reports for project management control purposes. Depending on the size of each On-call Task Order, the following controls are applied:
Project Scheduling Procedures –The Project Manager will prepare an internal detailed project schedule based upon contract requirements. This schedule will delineate the major tasks, personnel assignments, and the time schedule used to gauge their performance. The schedule will outline work tasks, assignments, and milestones, as well as the communication, coordination, and review process that will be followed throughout the project. The Project Manager will update the project schedule every month for intern al planning purposes. The updated schedule will show any revisions necessitated by the actual occurrence of events as the study proceeds.
Project Cost Control – A software application program is utilized to process hours worked and expenses charged to the project on a weekly basis. A sub -project number is assigned to every task in an effort to better categorize and track all time and expense spent on an individual task.
Project Progress Reports - A progress report will be submitted to the City every month. The items covered in the report will include activities completed, scheduled activities for the next period, meetings attended, problems and suggested mitigation steps, and budget status.
Project meetings with City staff will be held as often as desired by the City to exchange information, review progress, identify problems, and determine any necessary adjustments to the work plan. The LCI team recognizes meetings are an integral part of the work required to accomplish project tasks and meet pre - scheduled milestones. Types of meetings include, but are not limited to, the following:
City of Orange
Proposal for On-Call Traffic Engineering Services | RFP No. 24-25.24 10 Project Kick-off Meeting - During this meeting, LIN Consulting will request any information or data needed by its engineers from the City’s Project Manager. This information may include items such as as-built plans, traffic counts, and preliminary improvement identifications perf ormed by the City. We would also discuss the general scope and schedule of the project, redefining them as needed.
Pre-design Meetings – For task orders requiring pre-design meetings, we will present our recommendations on required improvements for each location to the affected agencies. We will provide base plans which indicate existing conditions of the project location(s) and explore design opportunities and constraints.
Comment Review Meetings - During these meetings, we will discuss and request clarifications on the City’s comments prior to implementing design plan corrections. Comment resolution with minutes will be prepared by LIN Consulting’s team and submitted to the City within one week after the meeting.
In addition to meeting with the City, LIN Consulting’s Project Manager will hold routine internal project meetings to ensure all team members are working towards the project goals in the most efficient and expeditious manner possible. The protocols outlined above serve to streamline the Task order completion process and to allocate work as efficiently as possible for the City of Orange.
Quality Checks and Assurances
LCI has a proven track record of providing quality engineering services to public agencies for 28 years and is committed to delivering error-free excellence to the City of Orange. We believe our firm engineers will be able to fulfill this directive by enforcing our Quality Assurance and Quality Control (QA/QC) program as early and as strenuously as possible during the project development phase.
Out-going Documents – All out-going documents are meticulously reviewed before formal submittal. All documents produced by LCI- whether it is a transmittal to a client, prospective client, another consulting firm or public distribution - be reviewed by company Authority to ensure that the documents are clear, concise, and free of ambiguity. As a second opinion is invaluable in identifying alternative approaches to the analysis, it is our company policy all documents be reviewed and checked by authorized senior staff prior to submittal.
Design Plans – For Task Orders requiring design plans, all plans produced by LIN Consulting are accurately reviewed and approved prior to the distribution to other designers or to the client. All plans include initials of the personnel who designed, reviewed, back -checked, and corrected the plan (s) as well as a QA/QC signature stamp.
Our team understands our provided services will greatly impact the seniors, youth , and families in the community; that is why our team shares a sense of responsibility to provide the City with quality and accurate design plans with safety at the forefront of our minds. It is the duty of all staff to assume this same sense of business morality reflected in the work we provide to our clients.
For the most efficient, streamlined project delivery, LIN Consulting, Inc. recognizes organization is a priceless asset. LCI places importance for all plans to be labeled with the specific date and revision numbers. The electronic file of design plans, estimates, specifications, and project correspondences are stored in the centralized server, which automatically mirrors and stores information on a secondary server located at our other branch offices. This back-up process enhances the safety and security of all electronic files generated by and for the project while serving as effectual, systemic document referencing for all parties involved.
HOURLY RATE
$300
$260
$230
$220
$180
$150
$125
$105
$75
Standard Fee Schedule
STAFF LEVEL
Principal
Senior Project Manager
Project Manager
Senior Engineer
Assistant Project Manager
Assistant Engineer
RFP No. 24-25.24, City of Orange On-Call Traffic Engineering Services Project Engineer
Technical Support
Administrative Support
The above rates are effective to December 31, 2028. After the date specified, the labor rates may be adjusted to compensate for labor adjustments and other increases in labor costs.
The cost of printing, mileage, mailing and other expenses incidental to the performance of the services are not included in the hourly rates of above listed hourly rate schedule.