Agenda Item
Orange City Council
Item #: 3.9. 6/23/2026 File #: 26-0154
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize the purchase of materials and supplies for water maintenance operations from various vendors
2. SUMMARY
Request to authorize purchase orders for Fiscal Year 2026-2027 in the amount of $800,000 with Ferguson, $200,000 with Hubbell Lenoir City Inc., $350,000 with Waterline Technologies, $150,000 with C Wells Supply, $175,000 with Yo Fire, $75,000 with Core & Main, $125,000 with S&J Supply, and $65,000 with Main Street Materials.
3. RECOMMENDED ACTION
Authorize the Fiscal Year 2026-2027 purchase orders for miscellaneous materials and supplies for a total of $1,940,000.
4. FISCAL IMPACT
The expense for these purchases is $1,940,000 and will be funded through Water (600):
600-5803-81999 Other Capital Outlay $585,000
600-5803-81501 Capital Outlay Services $125,000
600-5803-80101 Furniture, Fixture, Equipment $180,000
600-5803-56101 Repair/Maint Serv.-Equip $50,000
600-5802-80101 Furniture, Fixture, Equipment $100,000
600-5803-80101-255083 Meter Replacement Program $550,000 600-5802-53201 Repair & Maintenance Supplies $350,000
Total $1,940,000
5. STRATEGIC PLAN GOALS
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Item #: 3.9. 6/23/2026 File #: 26-0154
6. DISCUSSION AND BACKGROUND
The Public Works Department Water Division purchases many different types of materials and supplies such as C900 pipe, ductile iron pipe, fire hydrants, valves, meters, meter boxes, lids, copper tubing, brass fittings, sand, gravel, base paving materials, liquid sodium hypochlorite, etc. for its daily maintenance and operations. These items are needed for the successful repair, installation, and maintenance of the City’swater utility infrastructure. The Public Works Department uses the informal bid process to purchase the required materials by requesting all participating vendors to provide pricing for each individual item needed. There is no specific vendor that continually provides the lowest price for all items; therefore, the Department purchases materials from the vendors that offer the lowest price for that item.
The Public Works Department continuously purchases materials and supplies from the vendors listed below. Because the purchase amount from these vendors is over the $60,000 per year per vendor limit, staff is requesting the City Council authorize the purchase orders on an as-needed basis, in the amounts shown in the table below for Fiscal Year 2026-2027.
Vendor Amount
Ferguson $800,000
Hubbell Lenoir City, Inc. $200,000
Waterline Technologies $350,000
C Wells Supply $150,000
Yo Fire $175,000
Core & Main $75,000
S&J Supply $125,000
Main Street Materials $65,000
The Public Works Department continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.
7. ATTACHMENTS
· None
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