CALIFORNE
AGENDA
SPECIAL MEETING
Victor P. Lopez, Mayor
Diana Guerra Silva, Mayor Pro Tem Josie Cervantes, Council Member Roy Rodriguez, Council Member Esperanza Rodriguez, Council Member WEDNESDAY, JANUARY 19, 2022 - 5:30 P.M.
TELECONFERENCE ONLY
(CALL 720-740-9780 ACCESS CODE 1060550#)
A. Call to Order/Welcome
Roll Call
Invocation
B. Confirmation of Agenda
C. Consent Calendar
City Council Minutes November 23, 2021; December 1, 2021; December 14, 2021; December 15, 2021
City Warrants for December 2021
Approve the Appointment of Mr. Manuel Ferreira to the Orange Cove Planning Commission
D. Administration
Interim City Manager:
SUBJECT: Approval of Contract with the Law Firm of Lozano Smith to provide Legal Services pertaining to Personnel Services Recommendation: Staff recommends Council to approve the contract with Lozano Smith to provide Legal Services pertaining to Personnel Services
SUBJECT: Position of Director of Building, Planning, and Code Enforcement Services
Recommendation: Council to approve the appointment of Shun Patlan to the position of Director of Building, Planning, and Code Enforcement Services
City Council & Successor Agency:
6. SUBJECT: Recognized Obligation Payment Schedule 22-23 for the July 1, 2022 through June 30, 2023 period and Administrative Budget for Fiscal Year 2022-23 Recommendation: Council to Adopt the following Resolutions:
a. Resolution No. 2022-01 Approving a Contract with RSG, Inc. to provide Consulting Services to the Successor Agency through Fiscal Year 2022-23
Resolution No. SA 2022-01 Approving the Successor Agency's Recognized Obligation Payment Schedule and Administrative Budget for Fiscal Year 2022-23
E. Public Forum
Members of the public wishing to address the City Council on an item that is not on the agenda may do so now. No action will be taken by the City Council this evening. But items presented may be referred to the City Manager for follow up and a report. order to allow time for all comments, each individual is limited to three minutes. When addressing the Council, you are requested to come forward to the speaker's microphone, state your name and address, and then proceed with your comments.
City Manager's Report
G. City Attorney's Report
2 H. City Council Communications
I. Adjournment
ADA Notice: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (559) 626-4488 ext. 214. Notification 48 hours prior to the meeting will enable the city to make arrangements to ensure accessibility to this meeting.
Documents: Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at front counter at City Hall and at the Orange Cove Library located at 815 Park Blvd., Orange Cove, CA during normal business hours. In addition, most documents are posted on City's website at cityoforangecove.com.
STATEMENT ON RULES OF DECORUM AND ENFORCEMENT
The Brown Act provides that members of the public have a right to attend public meetings, to provide public comment on action items and under the public forum section of the agenda, and to criticize the policies, procedures, or services of the city or of the acts or omissions of the city council. The Brown Act also provides that the City Council has the right to exclude all persons who willfully cause a disruption of a meeting so that it cannot be conducted in an orderly fashion.
During a meeting of the Orange Cove City Council, there is a need for civility and expedition in the carrying out of public business in order to ensure that the public has a full opportunity to be heard and that the Council has an opportunity to conduct business in an orderly manner. The following is provided to place everyone on notice of the rules of decorum and enforcement.
GENERAL RULES OF DECORUM
While any meeting of the City Council is in session, the following rules of decorum shall be observed:
1. All remarks shall be addressed to the City Council as a whole and not to any single member, unless in response to a question from a member of the City Council.
2. A person who addresses the City Council under public comment for a specific agenda item or under the Public Forum section of the agenda may not engage in speech or conduct (i) which is likely to provoke others to violent or riotous behavior, (i) which disturbs the peace of the meeting by loud and unreasonable noise, (iii) which is irrelevant or repetitive, or (iv) which disrupts, disturbs, or otherwise impedes the orderly conduct of any City Council meeting.
3. A person, other than members of the Council and the person, who has the floor, shall not be permitted to enter into the discussion unless requested by the mayor to speak.
3 4. Members of the City Council may not interrupt a person who has the floor and is making public comments. Members of the City Council shall wait until a person completes his or her public comments before asking questions or commenting. The mayor shall then ask Councilmembers if they have comments or questions.
5. No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt or otherwise impede the orderly conduct of any Council meeting.
ENFORCEMENT OF DECORUM RULES
(Resolution No. 2012-16)
While the City Council is in session, all persons must preserve order and decorum. A person who addresses the city council under public comment for a specific agenda item or under the Public Forum section of the agenda may not engage in speech or conduct which is likely to provoke others to violent or riotous behavior, which disturbs the peace of the meeting by loud and unreasonable noise, which is irrelevant or repetitive, or which disrupts, disturbs, or otherwise impedes the orderly conduct of any City Council meeting.
The mayor or other presiding officer shall request that a person who is breaching the rules of decorum cease such conduct. If after receiving such a warning, the person persists in breaching the rules of decorum, the mayor or other presiding officer may order the person to leave the City Council meeting. It such person does not leave, the mayor or presiding officer may request any law enforcement officer who is on duty at the meeting as sergeant-at-arms to remove the person from the Council Chambers. In the event there is no one from law enforcement present, the mayor or presiding officer may direct the City Manager to contact law enforcement.
In accordance with the Point of Order Rule 4.6, the majority of the Council may overrule the mayor if the majority of the Council believes the mayor or other presiding officer is not applying the rules of decorum appropriately.
4 SPECIAL MEETING
MINUTES
Victor P. Lopez, Mayor
Diana Guerra Silva, Mayor Pro Tem Josie Cervantes, Council Member Roy Rodriguez, Council Member Esperanza Rodriguez, Council Member TUESDAY, NOVEMBER 23, 2021 - 5:30 P.M.
Orange Cove Council Chambers
633 6th Street, Orange Cove, California 93646
LIVE MEETING
AND
TELECONFERENCE
(CALL 720-740-9780 ACCESS CODE 1060550#)
Call to Order/Welcome
COUNCIL PRESENT:
Mayor Pro Tem Diana Guerra Silva
Councilmember Roy Rodriguez
Councilmember Josie Cervantes
Councilmember Esperanza Rodriguez (Teleconference)
STAFF PRESENT: Financial Consultant/Interim City Manager Rudy Hernandez Invocation Mayor Pro Tem Silva
Flag Salute Mayor Lopez
1 B. Administration
Interim City Manager
1. SUBJECT: Christmas Toy Give Away and Christmas Tree Lighting Ceremony
Recommendation: Council to reconsider the Annual Christmas Toy Give Away and Christmas Tree Lighting Ceremony for 2021
Discussion and Review by the City Council and Staff regarding the Christmas toy Give Away and the Christmas Tree Lighting Ceremony.
Mayor Pro Tem Silva wanted to make it clear that Target Eight will take care of the paid volunteers who will be taking the applications for the toys, and have the Events have it and only use the amount that is budgeted $28,000 nothing more from the city.
Councilwoman Cervantes would like staff to take over and the drive through and no relatives involved. Expressed that no one should get paid only volunteer.
Councilman Rodriguez stated that the city should only have volunteers in the program.
Mayor Lopez stated that he will get donations for the paid volunteers and for toys.
During the discussion City Manager Rudy Hernandez presented to Council clarity that the Christmas Toy Applications will be located at the Senior Center; the city will buy the Christmas toys; the 2 paid volunteers who will be handling the applications will be paid by Target Eight and the Christmas toy distribution will be handled by the Events Committee.
City Manager, Rudy Hernandez added that the Radio Station is asking a donation of 4-5 turkeys. By consensus Council approved the donation of 4-5 turkeys to the Radio Station.
The motion that took place was the following:
Upon the motion by Councilman Rodriguez and seconded by Mayor Pro Tem Silva, The Christmas Toy Give Away will be scheduled on December 18, 2021 starting at 11 am and the Tree Lighting Ceremony will be scheduled on December 7, 2021 as presented.
Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
C. Adjournment
Mayor Lopez adjourned the City Council Meeting at 7:00 p.m.
Presented to Council on January 12, 2022
2 SPECIAL COUNCIL MEETING
MINUTES
Victor P. Lopez, Mayor
Diana Guerra Silva, Mayor Pro Tem Josie Cervantes, Council Member Roy Rodriguez, Council Member Esperanza Rodriguez, Council Member WEDNESDAY, DECEMBER 1, 2021 - 6:00 P.M.
Orange Cove Council Chambers
633 6th Street, Orange Cove, California 93646
LIVE MEETING
AND
TELECONFERENCE
(CALL 720-740-9780 ACCESS CODE 1060550#)
A. Call to Order/Welcome
COUNCIL PRESENT:
Mayor Pro Tem Diana Guerra Silva (arrived at 6:01p.m.)
Councilmember Roy Rodriguez
Councilmember Josie Cervantes
Councilmember Esperanza Rodriguez
STAFF PRESENT: Financial Consultant/Interim City Manager Rudy Hernandez City Attorney Dan McCloskey
Chief of Police, Marty Rivera
City Clerk June V. Bracamontes
Invocation Mayor Pro Tem Silva
Flag Salute Mayor Lopez
B. Administration
Interim City Manager
1 SUBJECT: Discussion and Review regarding the Christmas Toy Give Away Program
(1) Location for Christmas Toy Applications
Purchase of Christmas Toys
(3) Distribution of the Christmas Toy Give Away on December 18, 2021 Recommendation: Council to give staff direction
Council, Staff and Events Members discussed the Location for the Toy applications, purchase of Christmas Toy and Distribution of toys.
Different locations were presented such as the VPL Center and due to the liability and no internet services the center will not work and due to the CDC Guidelines Target Eight Day Care cannot have people in the facility due to the children and the Council Chambers cannot accommodate people due to the stairs not in usage.
Council agreed to keep the location at the Senior Center for the Toy Applications with the understanding that all CDC Guidelines are followed.
Upon the motion by Mayor Pro Tem Silva and seconded by Mayor Lopez, Council approved to continue with the Toys Application at the Senior Center and to follow all CDC Guidelines.
Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
Upon the motion by Councilwoman Cervantes and seconded by Mayor Pro Tem Silva, Council approved City Staff will purchase the toys and bag and the events committee will distribute the toys and extended the deadline for the applications to Tuesday, December 14, 2021 at 4:30 p.m.
Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
C. Adjournment
Mayor Lopez adjourned the Council Meeting at 7pm
PRESENTED TO COUNCIL JANUARY 12, 2022
2 ORANGE COVE CITY COUNCIL
SPECIAL MEETING
MINUTES
Victor P. Lopez, Mayor
Diana Guerra Silva, Mayor Pro Tem Josie Cervantes, Council Member Roy Rodriguez, Council Member Esperanza Rodriguez, Council Member TUESDAY, DECEMBER 14, 2021 - 5:30 P.M.
Orange Cove Council Chambers
633 6th Street, Orange Cove, California 93646
LIVE MEETING
and
TELECONFERENCE
(CALL 720-740-9780 ACCESS CODE 1060550#)
A. Call to Order/Welcome
COUNCIL PRESENT:
layor Pro Tem Diana Guerra Silv
councilmember Josie Cervante
Councilmember Esperanza Rodriguez
STAFF PRESENT: Financial Consultant/Interim City Manager Rudy Hernandez Invocation Mayor Pro Tem Silva
Flag Salute Mayor Lopez
1 B. Confirmation of Agenda
City Manager requested to move item #17 and #19 to the City Engineer Section and Delete Item #20.
Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
C. Presentation:
Oath of Office Swearing in Police Officer Antonio Martinez Police Chief presented to Council a new Police Officer Antonio Martinez and City Clerk did the swearing of Oath.
Presentation by Steve Mulligan and Charlie Lockhart representatives from the Consolidated Mosquito Abatement District
Mr. Charlie Lockhart presented to Council the Consolidated Mosquito Abatement District's Mission, Services, Integrated Vector Management, Mosquito Life Cyle, West Nile Virus Transmission Cycle, the Invasive Mosquito Aedes Aegypti, and the Personal Protection Measures to prevent Mosquito Bites.
D. Consent Calendar
City Warrants for the month of August, September, October and November 2021
4. Council Minutes of October 27, 2021
5. Approval to appoint Charles Lockhart to continue as the trustee from the City of Orange Cove on the Consolidated Mosquito Abatement District Board of Trustee
Approve Resolution No. 2021-51 authorize the City Manager to file and record with the County of Fresno a Notice of Completion for the Police Station Parking Lot Reconstruction Project
7. Approve Resolution No. 2021-53 authorize the City Manager to file and record a Notice of Completion with County of Fresno for the Library Rapid Flashing Beacon Project.
Upon the motion by Mayor Pro Tem Silva and seconded by Councilman Rodriguez, Council approved the Consent Calendar and approved item #5 re-appointing Charlie Lockhart to the Consolidated Mosquito Abatement District for a (4) four-year term as presented.
2 Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
E. Administration
City Engineer
8. SUBJECT: Monthly update report on City Projects Presented by City Engineer Alfonso Manrique.
Recommendation: Informational item Only
1. FHWA Projects
a. Adams Avenue Reconstruction Between Center Avenue to 4th Street American Rescue Plan
b. City Hall Front Office and Flooring Remodel
EDA Off-site Improvements at Northwest Corner of Park Blvd and Anchor Ave
4. Proposition 68 Grant Applications
5. Proposition 68 Per Capita Grant
6. Clean California Local Grant Program
2021 Small Community Drought Relief Program
8. Police Station Parking Lot Improvements Project
9. Library Rapid Flashing Beacon Project
SUBJECT: Settlement Agreement with AJ Excavation, Inc.
Recommendation: Council to approved Resolution No. 2021-54 authorizing the City Manager to sign the attached Settlement Agreement with AJ Excavation on behalf of the city and pay AJ Excavation Inc. the remaining $56,606.21 for work completed on the Adams Ave Reconstruction Project between Center and 4th Street.
Upon the motion by Councilman Rodriguez and seconded by Councilwoman Cervantes, Council approved Resolution No. 2021-54 authorizing the City Manager to sign the attached Settlement Agreement with AJ Excavation on behalf of the city and pay Ad Excavation Inc. the remaining $56,606.21 for work completed on the Adams Ave Reconstruction Project between Center and 4th Street.
Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
3 Chief of Police:
10. SUBJECT: Monthly Activity Report by Police Chief Marty Rivera RECOMMENDATION: Informational Item Only
Police Chief Marty Rivers presented to Council the following items:
1. Police Department Monthly Report for the month of November 2021
2. Orange Cove Animal Control Statistical Activity Report Monthly Statistics
Public Works Department
11. SUBJECT: Monthly update report on Public Works Department by Interim Public Works Superintendent Andy Valencia
Recommendation: Informational Item Only
Update on the Water Plant:
Month of November 7 acre feet and High School used 1-acre feet have enough water for this year.
Water Meter working 97.4%
Update on the Public works Department:
Regular Routine
Picking up trash and leaves
Working on potholes, restrooms, feed dogs at shelter, flood control Lights at Eaton Park working with WE
Update on Wastewater Plant
Running properly
Bio Sludge removal
Planning Department
12. SUBJECT: Monthly update report on City Planning Items Presented by Planner Shun Patlan
Recommendation: Informational Item Only
Planner, Shun Patlan, presented the following projects:
-Booth Ranch under construction
-Martinez Tentative Track revised map minor issues to be corrected Blossom Tentative Map in compliant; preparing environmental stud Orange Blossom Heiahts: Site Plan: Environmental Study 1 comment from KCUSD: doin Public Notice
4 -Macias Annexation
-Investors 2.9-acre R16 Zone and Apartments located corner of Orange & Tangerine belongs to Tapia
-300 & 600 Park Bivd. Recycling (Council had concerns about this request in keeping downtown clean)
Interim City Manager
13. SUBJECT: Memorandum of Understanding between the County of Fresno and The City of Orange Cove "Annexation and Tax Sharing Agreement" Recommendation: City Council to approve the amended Memorandum of Understanding (MOU) regarding Annexation and Tax Sharing Agreement with Fresno County
Item tabled
14. SUBJECT: Request for Proposal for Independent Audit Services/Selection of New Auditor
Recommendation: Council to consider approving the RFP for Independent Audit Services/Selection of New Auditor
Upon the motion by Mayor Pro Tem Silva and seconded by Councilwoman Cervantes, Council approve Bryant Jolley Audit Firm as the new Auditors as presented.
Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
15. SUBJECT: Review and Discussion of City's Dental Coverage Recommendation: Staff recommends City Council to review and discuss the City's Dental Insurance Program and provide staff with direction City Manager, Rudy Hernandez, presented to Council and discussed the City's Dental Coverage for employees and Councilmember. The city employees currently are not being reimbursed for any out of pocket. City Attorney indicated that Councilmembers get the same benefit as employees with same co-payments and if any changes city will need to negotiate with the union. California law indicates cannot give Council anything greater.
Mayor Pro Tem indicated this would be too expensive.
5 16. SUBJECT: Resignation of Planning Commissioner Coy Weldon effective December 15, 2021
Recommendation: Council to approve to receive applications to serve on the Planning Commission
Mr. Coy Weldon, Planning Commissioner, submitted a letter of resignation from the Planning Commission effective December 15, 2021.
Council approved to advertise for the volunteer Planning Commission seat and requested to give Mr. Weldon a plaque.
17. SUBJECT: Water Arrearages Disbursement Request Form Recommendation: Informational Item Only
This item was presented under the Engineer's Report.
The COVID-19 pandemic has made it difficult for many Californians to pay their bills due to job loss and other hardships. As a result, systems that provide water services to customers have been financially impacted. Through $985 million in federal funding allocated by the State legislature, the SWRCB has created a new program to provide relief to community water systems for unpaid bills related to the pandemic. The funding will cover water debt from residential and commercial customers accrued between March 4, 2020, and June 15, 2021.
Funding to community water systems will be disbursed through January 31, 2022. If the Program still has funding available, it will extend to wastewater residential and commercial arrearages by February 2022.
On November 23rd , the city submitted an Arrearage Application to the SWRCB. The application requested $175,528.07 in funding for the total amount of residential and commercial water bills that currently remain unpaid.
18. SUBJECT: Failure of Measure U and the Financial Consequences Recommendation: Staff recommends City Council to review and discuss the City's Failure of Measure U and provide staff with direction City Manager, Rudy Hernandez, presented to Council the failure of Measure U. Looking at huge deficit for 2022-2023 and Measure O will expire 2023-2024. Discussion whether to place a parcel tax or a utility tax on the next election. This item will be presented to Council again, to decide which tax the Council would like to place on the General Election of November 2022.
6 19. SUBJECT: Vast Networks to Construct Fiber Optic Cable to Six City Owned Buildings and to Provide Phone and Internet Services for a Term of 60 Months Recommendation: Council to approved Resolution No. 2021-55 authorizing the Interim City Manager to execute a contract with Vast Networks to construct fiber optic cable to six City owned buildings and provide phone and internet services.
Upon the motion by Councilwoman Cervantes and seconded by Mayor Pro Tem Silva, Council approved Resolution No. 2021-55 authorizing the Interim City Manager to execute a contract with Vast Networks to construct fiber optic cable to six City owned buildings and provide phone and internet services.
Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
20. SUBJECT: Update Report regarding the SWRCB Arrearage Payment Program
Recommendation: Informational Item Only
Item removed from agenda.
21. SUBJECT: Financial Update Repair of Air Conditioning unit at VPL Center
Recommendation: Informational Item Only
City Manager, Rudy Hernandez presented to Council an update on the repair of AC Unit at the VPL Center and indicated that the city received $130,000 from the Oxford Fire rental and use of monies towards the AC Unit.
F. Public Forum
Members of the public wishing to address the City Council on an item that is not on the agenda may do so now. No action will be taken by the City Council this evening. But items presented may be referred to the City Manager for follow up and a report. In order to allow time for all comments, each individual is limited to three minutes. When addressing the Council, you are requested to come forward to the speaker's microphone, state your name and address, and then proceed with your comments.
Ms. Fernanda Mendoza from Proteus Employment & Training presented to Council that the VPL Center is no longer available to use due to repairs and is asking Council if there is any place to relocate. Training Students from Reedley and Fresno City Colleges. Proteus has 2 lap tops and printer.
By Consensus the Council approved Proteus to use the Senior Center for Proteus.
Mr. Manuel Ferreira is interested in applying for the Planning Commission seat.
Mr. David Lopez from the Events Committee gave an update report to Council of the process of the Christmas Event Toy Give Away and the Tree Lighting Ceremony. Thanked Mr.
Valencia and staff.
Mayor Lopez thanked the KUSD Superintendent and the Principal of Orange Cove High Schooi, Chiet, the Orange Cove Police Department, and Fire Department for their support for Thanksgiving.
G. City Manager's Report
City Manager, Rudy Hernandez, presented to Council that the Christmas Event is a joint venture with Target Eight and city of Orange Cove. Target Eight will buy bikes and give away 1 bike per family, and volunteers serving hot chocolate and bread at the Toy Give Away H. City Attorney's Report
22. SUBJECT: National Opioid Settlement
Recommendation: Council to consider approving the Resolution No. 2021-56 and pass the resolution authorizing the city to participate and sign the settlement agreements
Upon the motion by Mayor Pro Tem Silva and seconded by Councilwoman Cervantes, Council approved Resolution No. 2021-56 and pass the resolution authorizing the city to participate and sign the settlement agreements Yes: Lopez, Silva, Rodriguez, Cervantes, Rodriguez
No: None
Abstain: None
Absent: None
1. City Council Communications
Councilwoman Rodriguez presented to Council that on December 4th the No Kid Hungry Grant gave out 125 boxes of food and Saturday an additional 400 boxes (drive thru).
Thanked Andy Valencia and Public Works for organizing it.
Closed Session: (9pm)
23. Performance Evaluation pursuant to Government Code Section 54957 Title: City Attorney
24. Performance Evaluation pursuant to Government Code Section 54957 Title: Interim City Manager
8 25. Conference with real property negotiator
Government Code Section 54956.8
Property: located along the west side of Anchor Avenue north of Sumner Avenue in the western sector of the City of Orange Cove.
City Negotiator: City Manager
Negotiating Parties: Jesus Lara
26. Conterence with real property negotiator
Government Code Section 54956.8
Property: APN 375-173-04t located on Park Blvd.
City Negotiator - City Manager
Negotiating Parties. Raul Santelian
27. Pursuant to Government Code Section 54957
Appointment of Legal Services for Personnel related matters K. Reconvene City Council Meeting:
Mayor Lopez reconvened City Council Meeting at 9:45 pm and announced No Action taken for items# 23-26.
Item#27 Council made a motion as follows:
Upon the motion by Councilwoman Cervantes and seconded by Mayor Pro Tem Silva, Council approved and appointed Jenell Van Bindsbergen Attorney at Law for Personnel related matters
L. Adjournment
Mayor Lopez adjourned the City Council Meeting at 9:59pm Respectfully Submitted:
Date: January 12, 2022
SPECIAL MEETING
MINUTES
Victor P. Lopez, Mayor
Diana Guerra Silva, Mayor Pro Tem Josie Cervantes, Council Member Roy Rodriguez, Council Member Esperanza Rodriguez, Council Member WEDNESDAY, DECEMBER 15, 2021 - 1:00 P.M.
Orange Cove Council Chambers
633 6th Street, Orange Cove, California 93646
LIVE MEETING
AND
TELECONFERENCE
(CALL 720-740-9780 ACCESS CODE 1060550#)
A. Call to Order/Welcome
COUNCIL PRESENT:
Councilmember Esperanza Rodriguez
STAFF PRESENT: Financial Consultant/Interim City Manager Rudy Hernandez City Clerk June V. Bracamontes
B. Administration
Interim City Manager
SUBJECT: Meeting with SitelogiQ to discuss the final scope and price for City of Orange Cove Energy Efficiency and Energy Generation Project Recommendation: Informational Item Only
1 Jessica Ritter presented to Council the Budget Relief and Facility Solutions Program customed tailored for the City of Orange Cove.
*Utility Costs on the Rise
*PGE Net Energy Metering Changes
*City of Orange Cove Climate Action Plan (AB32)
*Program Goals
*Lighting Solutions for the City of Orange Cove
*Solar Solutions
*Cash Flow Pro-Forma (Phase 1)
*Energy Management Services
Councilman Roy Rodriguez would like to see staff track savings per Jessie Ritter its called a Dash Board.
The cost for the solar panels will be $2.2 million with a 17 year pay back.
A 2 week notice and a Resolution will be presented to Council.
Council and Staff thanked Jessica Ritter for her presentation C. Adjournment
Meeting was adjourned at 2:15pm
PRESENTED TO COUNCIL ON JANUARY 12, 2022
2 CITY OF ORANGE COVE
Cash Disbursement Detail Report
Check Listing for 12-21 thru 12-21 Bank Account.: 1010 CTL.: ORA Check Check Vendor Net:
Number Date Number Name Amount Invoice # Description
--.. ----
047573 12/10/21 BEAT1 BEATHEAR, INC. -776.73 19745u Ck# 047573 Reversed -709.11 19777u Ck# 047573 Reversed
-190.89 20034u Ck$ 047573 Reversed
Check Total..... -1676.73
047605 12/10/21 VU001 VALLEY UNIFORM -467.22 08/02/21u Ck# 047605 Reversed 047835 12/01/21 AFLAC APLAC 1983.66 154382 INSURANCE PREMIUMS PAYABLE INV #151382 047836 12/01/23 APVOL ARAMARK- ACCOUNTS RECEIVA 55.54 000053823 JANITORLAL SUPPLIES FOR WWPP #258000053823
55.54 000057395 JANITORIAL SUPPLIES FOR WITP #258000057395 000060978 JANITORIAL SUPPLIES FOR NNTP #258000060978
Check Total.…....: 166.62
017837 12/01/21 CHAAl. CHAPA'S AUTOMOTIVE 450.2 11195 PLACE WINDOW REGULATOR INV #111 242,4 11189 PAIR WORK ON OCPD UNITS #111
11218 CENTER CONSOLE ACCRSSORIES INV #11218
260.70 11238 HATTERY INV #11238
11244 CABIN AIR FILTER INV #11244
Check Total...: 1345.64
047838 12/01/21 DG001 DIANA GUERRA SILVA 372.61 11/29/21 MEDICAL REIMBURSEMENT 017839 12/01/21 DIOOO DIONICIO RODRIUEZ JR. 1650.00 0010338 PROFESSIONAL SERVICES AT WATER TREATMENT PLANT 017840 12/01/21 DOJ01 DEPARIMENT OF JUSTICE 103.00 539164 FINGERPRINTS INV #539164 147.00 545179 FINGERPRINTS INV #545179
137.00 09/03/21 FINGERPRINTS INV #532906
Chack Total.....: 387.00
047841 12/01/21 FRON1 FRONTIER 150.00 11/07/21 CONMUNICATIONS FOR PD ACCT 4213-031-7012-081913-5 017842 12/01/21 OCTS1 ORANGE COVE TIRE SERVICE 73.35 27181 VENTLE OTE CHANGE 45-08 107827205 27205
---maran
Check Total....: 149.22
047843 12/01/21 PRICE PRICE PAIGS & COMPANY 6500.00 20474 PROFESSIONAL, SERVICES RENDERED INV #20474 047844 12/01/21 QUI05 QUILL CORPORATION 79.6 20427256 OFFICE SUPPLIES FOR PD INV #20427256
66.6 20735426 OFFICE SUPPLIES INV 420735426
Check Total... ..: 136.24
047845 12/01/21 WEE01 WEB ELECTRIC 630.50 2107101 PD PARKING LOT ECTRICAL REPAIR HIT BY CONST.
Fan 0522 We 13740 CITY OF ORANGE COVE
Run By: 1 Dora 8120 Cash Disbursement Detail Report
Check Listing for 12-21 thru 12-21 Bank Account.: 1010
heck Check Vendor Net.
Jumbe Date Number Name Amount Invoice # Description
----- --- ---------
anna
047846 12/02/21 RR001 ROY RODRIGUBZ 176.25 12/02/21 MEDICAL RETMBURSEMENT 047847 12/07/21 AB0C3 AXON ENTERPRISE, INC 29009.27 INUS02326 TAZER/BODY CAM PROGRAM INV #INUS023268 047848 12/07/21 AMCE1 AM CONSULIING ENGINEERS, 29156.38 11/15/21 PROPESSONAL SERVICES 047849 12/07/21 ASI0O ASI AIMINISTRATIVE SOLUTI 1585.38 11/30/21 MONTHLY CHECK REGISTER 11/29/21-11/30/21 047850 12/01/21 ATTM1 AT&I MOBILITY 3597.95 X11242021 CONMUNICATION SERVICES INV #287019327302X11242021 047851 12/07/21 . BPS01 BES TACTICAL INC 581.07 21032304 PATROL VSST/UNIFORM ALLOWANCE INY #21032304 047852 12/07/21 CMM01 CITRUS MINI-MART 2551.14 1234 GASOLINE FOR TRUCKS PWD/WIP/WNTP/PD 017853 12/07/21 COOKI CCOR'S COMMUNICATION 250.00 08-17-21 ETRO FIT UNIT 15-05 MDT INV #14872
83.14 08/17/21 ENWOOD NC SPEAKER MIC INV #14872
250:00 03/20/21 RETO PIT UNIT 15-03 MDT INV #148776
11/22/21 FINANCE CHARGE
Check Total... 600.64
047854 12/07/21 EST10 JOE ESTRADA 275.00 10010134 UNIFORM ALLOWANCE - SAFETY BOOTS 017855 12/07/21 ECSEE FRESNO COUNTY SHERIFF 98.16 5018908 PRISONER PROCESSING SERVICES INY #S018908 047856 12/07/21 EWUA1 ERIANT WATER AUTHORITY 0007.0 114771 MONTHLY SHARE OF KC CONVEYANCE COSTS OCT 202 0007.0 114960 MONTHLY SHARE OF EKC CONVEYANCE COSTS JAN 202:
Check Total....... 0014.0
047857 12/07/21 PATO? ENCARNACION PATLAN 41.89 12/06/21 MILEAGE REIMBURSEMENT 047858 12/07/21 PG801 PG & E 26066.92 11/30/21 UTILITIES BESCTRICITY FOR ALL DEPTS. 047859 12/07/21 SUVAI SAN JOAQUIN VALLEY AIR PO 577.00 C327922 PERMIT EBES & WAP GENERATOR 047860 12/07/21 TEIO1 TELSTAR INSTRUMENTS INC 50449.00 108743 CIP BUDGET ITEM CHARGES FOR BERV, PERFORMED WATI 983.25 10901. WASTE VALVE CONTROL REPAIE
---------—
Check Total..........: 51432.25
047861 12/08/21 AE003 AXON ENTERPRISE, INC 325.71 INUS02620 TAZER/BODY CAM PROGRAM INV #INUS026209 017862 12/08/21 APVO1 ARAMARK- ACCOUNTS RECEIVA 379.47 000045699 JANITORIAL SUPPLIES FOR WTP INV #258000045689 $5.54 000050093 JANITORIAL SUPPLIES FOR WWIP INV #258000050093 Check Total.... ..: 435.01
047863 12/08/21 F0002 ETHIL, AUTO TRUCK & AG 17.27 905649 FIBET SUPPLIES DEX-COOL INV #905649 CITY OF ORANGE COVE PAGE: 003
Run By Bon 8i 3 to ty Time: 13:40 Cash Disbursement Detail Heport ID #: PY-DI Check listing for 12-21 thru 12-21 Bank Account.: 1010 CTL.: ORA Check Check Vendor Net
Number Date Number Name Amount Invoice t Description
---- .... ---_-
1786 12/08/21 HKCC1 HERB KNICHT COMMUNITY CEN 245.00 11-15-21 COMMUNITY RESOURCE GUIDES 50 ENGLISH 50 SPANISH 047865 12/08/21 LEGO2 PORAC LEGAL DEFENSE FUND 6504917 PORN 130845520 POA 080AL 0803 RD 1NV #650492 637:20
Chack Total..... ...: 637.20
017866 12/08/21 METRO METRO UNIEORM 376.62 239084 NEW HIRE A.MARTINEZ INV #239084 047867 12/08/21 PEAO2 FORA DE CALIFORNIA 354.00 334127 POA MEMBERSHIP DUES INY 4334127 017868 12/08/21 SEBO1 SEBASTIAN 704.35 10685236 ALARM MONITORING FOR ALL DEPTS, INV #10685236 047869 12/08/21 SHE01 SALE HELP SNTERPRISES 8907.96 AUG. 2021 CDBG-CV1 SUBSISTENCE PAYMENTS INV #3 047870 12/03/21 VPL01 VICTOR P LOPEZ 96.18 12/07/21 MEDICAL REIMBURSEMENT 047871 12/10/21 BEAT1 BBAINEAR, INC. 176.73 19745y Ck# 047871->047573 Replacement 709.11 19777y Ck# 047871-047573 Replacement
190.89 20034y Ck# 047671->047573 Replacement
Cheak Total. 1676.73
047872 12/10/21 ALH01 SPARKLETTS 332.79 843120121 WATER SERVICES & EQUIPMENT RENTAL #11244813 120121 017873 12/10/21 APVO1 ARAMARK- ACCOUNTS RECEIVA 000060939 JANTTORIAL SUPPLIES FOR WTP INV #258000060939 00006094 JANITORIAD SUPPLIES FOR CITY YARD #258000060948 00006104 JANITORIAL SUPPLIES FOR CITY HALL #258000061040 Check Total.….. 157.70
047874 12/10/21 HERO1 RUDY HERNANDEZ 37.30 12/10/21 MILEAGE REIMBURSEMENT 047875 12/10/21 OCTSI ORANGE COVE TIRE SERVICE 25.00 26791 REPAIR TIRE AND RIM BOR BACK HOE INV #2679:
101.95 DOG FOOD-ANIMAL SHELTER INV #27017
64.01 40.00 27194
40.00 93.00 27246
292.63 FRONT ROTORS AND BRAKES TRUCK #203 INV #27252
371.80 27278 NEW TIRE FOR SWEEPER INV 427278
Check Total. 1028.43
047876 12/10/21 SHS01 GOODSUITS 257.87 INV132069 REMOTE IT SERVS. & CONTRACT OVERGS. CHARGES
11.00 INV132225 BLACK TONBR SHIPPING #INV132225
11.00 INV132234 YBLLOW TONER SHIPPING #INV132234
CITY OF ORANGE COVE PAGE: 004
Cash Disbursement Detall Report ID #: PY-DE
Check Listing for 12-21 thru 12-21 Bank Account.: 1010 CTL,: ORA Check Check Vendor Net
Number Date Number Name Amount Invoice # Description
047876 12/10/21 SBS01 GOODSUITE 11.00 INV133974 YELLOW TONER CARTRIDGE SHIPPING #INV133974 284.71 INV134488 CHARGES
75.52 INV135079
174.72 INV136449
8.82 INV138668
129.35 INV139220
Check Total,.........: 963.99
047877 12/10/21 SHE01 SELF HELP ENTERPRISES 16363.22 SEPT .2021 CDBG-CV1 SUBSISTENCE PAYMENTS SEPT.1-SEPT. 30 2021 SEPT/2021 CDBG-CV2BA
Check Total..... ...: 16812.11
047878 12/13/21 RR001 ROY RODRIGUSZ 145.35 12/13/21 MEDICAL RBIMBURSEMENT 047879 12/15/21 AMCEL AM CONSULTING ENGINEERS, 49643.95 12/10/21 PROFESSIONAL, SEVICES 047880 12/15/21 APVO1 ARAMARK- ACCOUNTS RECEIVA 000061651 JANITORIAL SUPPLIES FOR WIP INV #258000064651
23.32 000064655 JANITORTAL SUPPLIES FOR CITY YARD #258000064655 000064710 JANITORIAL SUPPLIES FOR CITY HALL #258000064710 Check Total..: 362.61
047801 12/15/21 ASTOO ASI ADMINISTRATIVE SOLUTI 96.08 12/00/21 MONTHLY CHECK REGISTER 12/06/21-12/10/21 047882 12/15/21 CASOL CORBIN WILLITS SYSTEM 0O0C11115
935:20 O0C111151
Check Total..: 1032.24
047883 12/15/21 DAP01 DODSON AUTO PARTS 3.1 50271 BLUE DEFF AND VALVE EXTENSION INV ·5027 2,6 50275 TOOL SET INV #50273
50302 GRAFFITI REMOVER INV #50302
11:02 WD 40 AND AC BULB INV #50372
50372
Check Total.... .... 74.43
047884 12/15/21 DLL01 DE LACE LANDEN PUBLIC FIN 3846.97 74592013 COPIER LEASE FOR MONTH DECEMBER 2021 INV #74592043 047885 12/15/21 FGS01 FRUIT GROWERS SUPPLY CO 513.30 92262041 COMRADE REPAIN 192262011
98.04 92262298 COUPLER GLV 3.00
---
Check Total.... 611.34
047886 12/15/21 HER4O HERRERA RAPABL 52.06 12/15/21 COVID TESTING 047887 12/15/21 JC001 JORGENSEN CO. 266.00 2110106 FIRE EXTINGGUISHER ANNUAL, RE-FILL, ORDER #2110406 BE Jan 0522 We 13740 CITY OF ORANGE COVE PAGE: 005
Cash Disbursement Detail Report ID #: PY-DP
Run By.: Dora Silva Check Listing for 12-21 thru 12-21 Bank Account.: 1010 ORA Check Check Vendor
Number Date Number Name Invoice A Description
--- -___
047887 12/15/21 JC001 JORGENSEN CO. 280.84 5975012 PIRE SXT ANNUAL MAINY, FIRE DEPT. INV 5975012 ----.
Check Total....: 546.84
017868 12/15/21 LYNO1 LYNN PEAVEY COMPANY 57.53 385166 EVIDENCE/ARSON EQUIPMENT INV #385166 017889 12/15/21 MTC01 METROPOLITAN TRANSPORTATI 1500.00 492 6AR123 STREETSAVER ANNUAL, SUBSCRIPTION #4926-AR12330 047890 12/15/22 PD001 PENA'S DISPOSAL 39053.04 NOV.21 PENA'S DISPOSAL, MONTHLY SERVICES - NOV 2021 047891 12/15/21 PE1.02 PELAGIC ENGINEERING 1136,60 0000139 FINAL RETENTION PNT FOR WORK COMPLETED LIBRARY 047892 12/15/21 RUBO5 RUBALCABA, RACHEL 48.40 12/15/22 GAS PURCHASE FOR CHRISTMAS TOYS AT WAIMART-SANGER 047893 12/15/21 SELF1 SEE HELP ENTERPRISES 439.64 CDBG-CV2BA 31377:85 norw CDBG-CVI
CDBG-CV2BA
Check Total.... .....: 36083.81
047894 12/15/21 S0002 SOUTH COUNTY VETERINARY H 99.00 253357 ANTMAS, CONTROL, DEPT. BUTHANASIA CANINE'S #253357 047895 12/15/21 TWC01 TERRA WEST CONSTRUCTION I 07/31/21y Ckll 047567->047545 Replacement 2962.80 08/30/21y Ck# 047567->047545 Replacement
12/15/21 FINAL RETENTION PHI FOR WORK COMPLETED POLICEDEP Check Total...: 2962.03
047896 12/15/21 USB01 U.S. BANK CORPORATE PAXME 5692.88 12/13/21 CREDIT CARD ENDING 0483-MAIN ACCE. 047897 12/15/21 UNB01 UNWIRED BROADBAND 249.99 01207448 COMMUNICATION INV #INV01207448 :
047898 12/15/21 RUBOS RUBALCABA, RACHEL, 1031.00 12-15-21 CHRISTMAS TOY PURCHASE REIMBURSEMENT 047899 12/20/21 AJE01 AJ EXCAVATION, INC. 56606.21 202015610 SBTTLEMENT AGREEMENT ADAMS AVE FINAL, PAYMENT 047900 12/20/21 APVOI ARAMARK - ACCOUNTS RECEIVA 56.38 000064684 JANITORIAL SUPPLIES FOR WITP INV #258000064684 047901 12/20/21 ASIOO ASI ADMINISTRATIVE SOLUTI 167,94 12/16/21 MONPHLY CABCK REGISTER 12/13/21-12/17/21 FEES 047902 12/20/21 ATTO5 AT & I' 717.80 12/20/21 CONMNYCATION UVERSE ACCTS - NOVEMBER 2021 017903 12/20/21 A1TM2 FIRSTNET - ATET MOBILITY 3190.01 X11192021 COMMUNICAPION 047904 12/20/21 CL801 CORBLOGIC SOLUTIONS, LIC. 300.00 30579847 NOVSMBBR-MONTHLY FEE EOR PROPERTY INFO #30579847 047905 12/20/21 CON21 CONNEXUS INDUSTRIBS INC. 1264.38 39811 CLARIFIER SHEAR PINS INV #39811 REPORT.: Jan 05 22 Wednesday CITY OF ORANGS COVE PAGE:
: Jan 05 22 Time: 13:40 Cash Disbursement Detail Report run By.: Dora Silv check Listing for 12-21 thru 12-21 Bank Account.: 1010 ORA Check Check Vendor Amount Invoice 1
Number Date Number Name Description
047906 12/20/21 CSJVR CENTRAL SAN JOAQUIN VALLE 42579.00 020220223 PORKERS COMPENSATJON PROCRAM 2021-2022 3RD ORT DEP 29059:00 2022-0106 Ck# 047685->047613 Replacemen
2022-0223 IABILITY PROGRAM 2021-2022 3RD QUARTER DEPOSIT Check Total......: 71638.00
017907 12/20/21 BCN01 RAUL HERRERA ECN POLYGRAP 200.01 OCPDNOV12 PRE-EMPLOYMENT POLYGRPH INV #OCPD-NOV12-2021 200.0t OCPDOCT16 PRE-EMPLOYMENT POLYGRAPH INV #OCPD-OCT16-2021 200.00 PRE-EMPLOYMENT POLYGRAPH INV HOCPD-SEPT15-2021
Check Total. 500.0
047908 12/20/21 FGS01 FRUIT GROWERS SUPPLY CO 38:25 92267796 TRUCK TOOIS INV #9226775 92268752 IO BARDGE TOOL KIT INV #922687
Check Total... 75.11
047909 12/20/21 • LOP16 DAVID LOPEZ 84.39 12/20/21 CHRISINAS TOY DRIVE - POOD FOR VOLUNTEERS 047910 12/20/21 CCID1 ORANGE COVE IRRIGATION 1708.82 00505052- STANDBY CHARGES FOR THE YEAR 2022 2967.00 37802103-
1687.32 37802106-
---
Check Total..........: 6363.14
047911 12/20/21 OSCOD OSCAR J. CARCIA C.P,A 3157.70 12/16/2: SECURED PROPERTY TAXES PARCEL #378-021-038 12/29/21 SECURED PROPERTY TAXES PARCEL #378-021-06
1678:50 DEC. 2021 SECURED PROPERTY TAXES PARCEL #375-030-50 ----
Check Total...... 4977.10
047912 12/20/21 PELOZ PELAGIC ENGINEERING 21595.40 0000138 NORK COMPLETED ON THE LIBRARY RAPID FLASHING BBACO 047913 12/20/21 PRO21 PROEESSIONAL PRINT & MAIL 2231:05 L1046 PRINTING-LETTER ANNUAL CHRISTMAS EVENTS #110462 L1050 PRINTING-NOVEMBER 2021 MONTHLY UTILITY BILL
Check Tatal... 3505.41
047914 12/20/21 PsP01 eSP STORES LIC 112.25 001081660 DOG FOOD FOR ANIMAL SHELTER INV 7001081660 047915 12/20/21 QUI05 QUILL CORPORATION 21202639
30. 35 21211639
21225870
Check Total..: 146.10
047916 12/20/21 RSGO1 ROSENON SPEVACEK GROUP 1537.50 I008077 20/21 SUCCESSOR AGENCY ADMIN. SERVICES #I006077 REPORT.: Jan 05 22 Wednesday CITY OF ORANGE COVE PAGE: 007 RUN. Time: 13:40 ID #: PY-DE
Hun ay.f Dora Silva Chack Idsting for 12-21 Chell 12-21 Bank Account.: 1020 CTL.: ORA
Check Check Vendor Net
Number Dato Number Name Amount Invoice 1 Descript.lon
-_--
1791 12/20/21 RSGO1 ROSENOR SPEVACEK GROUP 1300.00 I008095 APPLICATION REVIEW-S. GUERRA Check total.... 2837.50
047917 12/20/21 RUB05 RUBALCABA, RACHEL, 91.50 12-16-21 RACHEL, PURCHASED PIZZA FOR LUNCH VOLUNTEERS
35.01 12/16/21 RACHEL PURCHASED PLATES, NAPKINS & DRINKS-VOLUNTEER 475.16 12/20/21 CHRISTMAS PURCHASES FOR CHRISTMAS TOY DRIVE
27.93 DEC, 16.21 RACHEL PURCHASED DRINKS FOR BREAK
Check Total.........: 29.6
047918 12/20/21 BAMO1 SAM JORGENSEN PUMP CO., 732.00 2101394IN ANNUAL DISCHARGE PUMP CLEAN OUT & BIO BARDGE 047919 12/20/21 TGC02 THE GAS COMPANY 983.59 12-06-21 UTILITY GAS FOR ALL, DEPTS. MONTH-NOV, 2021 047920 12/20/21 VP1.01 VICTOR ? LOPEZ 40.62 12/14/21 MEDICAL REIMBURSEMENT 047921 12/27/21 E0C01 TARGET EIGHT ADVISORY COU 250000 12/21/21 CRN07792 Reversed REMITTANCE OF TARGET EIGHT DONATION Check Total.... .00
047922 12/27/21 VPL01 VICTOR P LOPEZ 539.2 12/21/21 EDICAL REIMBURSEMENT CO-PA 500.00 EBB. 2022 UTO ALLONANCE-MONTH FEB. 202
Cheok Total... 1039.26
047923 12/28/21 OCD01 ORANGE COVE DAY CARE 250.00 12/28/21 DONATION JOR TARGET BIGIT TOY GIVE ANAY PROGRAM 047924 12/30/21 ABE02 ABB-EL, WHOLESALS INC, 3750.00 84314 OOD DISTRIBUTION INV #8431 12000.00 84461 OOD DISTRIBUTION INV #B446
------
Chock Total.......: 15750.00
047925 12/30/21 AMERI AMBRITAS LIFE INSURANCE C 3664.44 JAN. 2021 MPLOYSE DENTAL INSURANCE COVERAGE 1/1/22-01/31/2 608.96 JAN. 2021 MPLOYEE VISION INSURANCE COVRG, 1/1/22-1/31/ Check Total........: 4273.40
047926 12/30/21 APVOI ARAMARK- ACCOUNTS RECEIVA 49.52 000045677 TANITORIAL SUPPLIES FOR CITY YARD #25800004567
49.52 000050069 IANITORIAL SUPPLIES FOR CITY YARD #25800005006
57.67 000057366
49.5. 000057373
39.25 000057416
58.51 000068358
50.36 000068365
51.47 000068425
Во. an 05 33 дет 13/10 PAGE: 008
Jan 05 22 Check lotion to 251 A 2t it Rount - 1010 ID #: PY-DE Run By.: Dora Silva CTL. : ORA
Check Cheok Vendor Net
Number Date Numbex Name Amount Invoice Description
Check Total... 405.82
047927 12/30/21 ASI00 ASI ADMINISTRATIVE SOLUTI 692.05 12-16-21 NOTREY CHECK REST 13/5/2-12/39/21 PEES 12/22/21
Check Total.. 738.13
047928 12/30/21 BMI01 BADGER METER, INC 389:12 008395
008614
Check Total..........: 1008.21
047929 12/30/21 CMM01 CITRUS MINI-MART 3178.32 1233 GASOLINE FOR TRUCKS PND/WTP/WWTR/PD IN 81233 047930 12/30/21 CN002 AT&T - CALNET 11563.63 017374679 COMMUNICATION & UVERSE INV #000017374679 047931 12/30/21 COL07 COLANTUONO, HIGHSMITH & F 87:03 19713 ROPESSIONAL SERVICES FOR OCT. 2021 INV #497 50100 ROVESSIONAL SERVICES-HONTH NOVEMBER 2021 #501
Check Total.... 108.14
017932 12/30/21 DAPO1 DODSON AUTO PARTS 11.30 50192 FLAP DISC FOR PWD INV #50192 50243 BLUE DEE FOR PWD INV #50243
Check Total... 35.34
047933 12/30/21 DHM01 DH MACHINE INC. 1.00 EC 4319 FINANCE CHARGES ON OVERDUE BALANCE #47021, #47092 047934 12/30/21 FGS01 FRUIT GROWERS SUPPLY CO 24.71 92262530
43.09 92266951
11.20 92268615
Check Total..........: 79.06
047935 12/30/21 FIV01 FIVE CITIES EDC 899.28 02-2021 EDA FIVE CITIES D2 OCTOBER-DECEMBER 2021 017936 12/30/21 F0002 FOOTHILL, AUTO TRUCK & AG 19.61 905954 906188
Check Total.....: 25.36
017937 12/30/21 EWUAL FRIANT WATER AUTHORITY 173:60 114929 ONPILY SHARE OF FKC ROUTINE OMER COSTS #1149:
114986 LONNA FOR BILLING DECEMBER INV #11498
Check Total...... ...: 4014.60
047938 12/30/21 HBR10 HERRERA RAFAEL. 127.12 12/28/21 DELIVERY PACKAGE-NEXT DAY & PURCHASE 1099 FORMS
CITY OF ORANGE COVE
RUN. Time: 13:40 Cash Disbursement Detail Report
Check listing for 12-21 thru 12-21 Bank Account.: 1010
Check Check Vendor Net
Number Date Number Name Amount Invoice # Deacription
----- -_--
047939 12/30/21 LAWO1 LAN & ASSOCIATES INVESTIG 600.00 2168 BACKGROUND INVESTIGATION J QUINTEROS INV 42168 047910 12/30/21 METRO METRO UNIFORM 567:38 235912 ONIFORM ALLOWANCE OFC, SOTO INV #23591 239047 UNIFORN ALLOWANCE OFC. MARTINEZ INV #239047
1990:33 239230 UNIFORM ALLOWANCE OFC. A.MARTINEZ INV #239230 07-29-21 UNIFORM ALLOWANCE OFC. M.AGUILAR INV $232867
Check Total... 1053.35
047941 12/30/21 MWSO1 MODERN WILDLIFE SOLUTIONS 850.00 8301 SOUTHEY RODENT CORD-OR 2027 IN PEEP. 2022 8427
Check Total......: 1300.00
017942 12/30/21 NBS01 N8S GOVERNMENT FINANCE 1331.52 122100032 QUARTERLY ADMIN. FEES JANUARY 1, 2022-MAR 31, 2022 047943 12/30/21 OCTS1 ORANGE COVE TIRE SERVICE 66:35 27028 IL CHANGE UNIT 20-08 INV #270:
27071 RE REPAIR UNIT 21-09 INV #270
27285 FIRS REPAIR INV #27285
556.00 27298 ACU UNIT NEW TIRES INV #27298
27312 DIL CHANGE UNIT 19-07 INV #2731
Check Potal.. 869,16
047944 12/30/21 ODC01 OVERHEAD DOOR CO. OF 196.70 65230 65347
Check Total........: 660.74
047945 12/30/21 PAR33 PARAMOUNT PEST SERVICES 365.00 211100325 365.00 211200324 BEST CONTROL D, PEP ME TV 83 8212-00324 Check Total.... 730.00
047946 12/30/21 PD001 PENA'S DISPOSAL 50.00 624361 MATTRESS DISPOSAL INV #624361 047947 12/30/21 QUIOS QUILI, CORPORATION 26.22 20106099 20906091
26.97 21660582
246.17 21697744
38.85 21723886
267.28 21724764
Check Total.. 626.74
017948 12/30/21 RERO1 RAIN FOR RENT 328.33 1656571
1667396
CITY OF ORANGB COVE PAGE : 010
Cash Disbursement Detail Report ID I: PY-DE
Check Wsting for 12-21 thru 12-21 Bank Account.: 1010 ORA Check Check Vendox Net
Number Date Number Name Amount Invoice f Deacription
---- -----
Check Total....... 391.34
047919 12/30/21 RLO01 REEDLEY LUMBER CO. 81,85 276786 ELECTRIC SUPPLY INV 4276786 047950 12/30/21 RP001 ROBERSON PLUMBING $10.59 11432 REPAIR ON Z TOILETS & JULIA DAYCARE CENTER 047951 12/30/21 SEB01 SEBASTIAN 701.35 10680801 ALARM MONITORING FOR ALL DEPTS. INV #10680801 047952 12/30/21 SHE01 SELE HELP ENTERPRISES 2500.00 12/01/21 2021-CAL HOME APPLICATION 047953 12/30/21 SUPO3 SUPERIOR FOOL PRODUCTS LI 1495:19 02016812 CHLORINE FOR WIP INV #Q2016812 02017273 CHLORINE FOR WIP INV #02017273
Check Total..... 2596.15
047954 12/30/21 TM001 TUTTLE & MCCLOSKEY 3361.50 3013 APTORNEY PROFESSIONAL ALLOCATION COSTS INV #3013 047955 12/30/21 ULINE ULINE 817.25 142518896 ULINE TRASH LINERS-INVOICE #142510896 047956 12/30/21 UNITY UNITY IT 4158.01 353365 COMMUNICATION SERVICES INV #363365 047957 12/30/21 VOROL VORTAL, IMC 225.00 1604 MONTHLY MAINTENNANCE & PROFESSIONAL SERVS. #1604 047958 12/30/21 VU001 VALLEY UNIEORM 105.21 25703-1 UNIFORM ALLOWANCE PL. SANA IN 42219451 423.86 024445-1 GALBANA INV #024445-1
413.30 026105-1
276.84 026177-1
79,64 026407-1
324.19 026452-1
Check Total... 1623.04
047959 12/30/21 WEE01 WEE ELECTRIC 121.00 11001 ELRLAMP AND BIST FOR LIGHT & JULIA LOPEZ DAYCARE 11101 BASE LAMP LIGHTS AT BATON PARK INV #2111015
Check Total...: 187.15
047960 12/30/21 WIL16 WILLDAN 2252.50 0033555 BUILDING INSPECTOR-J KARLIE PORFESSIONAL SERVICE 5040.00 00335008 CODE ENFORCEMENT I. MOORE PROFS. SERVS, #0033500 4292.50 00335419 BUILDING INSPECTOR-U.KARLIE PROFESSIONAL SERVICES Check Total... 11585.00
047961 12/30/21 WINO2 WINSUPPLY OF FRESNO COUNT 30.21 082598 01 6-5/8" HYD B/O BOLT SET INV #082598 01 700167 12/02/21 PEROO CALIF. PUBLIC EMPLOYEES RE $42.01 C11230H FOR JURAZO SHOULD NOT HAVE BEEN 11/13-11/26
CITY OF ORANGE COVE
Check listing for 12-21 tart 122i a Bank Acount.: 1010
Check Check Vendor Net
Number Date Number Name Invoice Description
ACH111 12/13/21 P.E.R.S. FOR THE 457 600.00 .C11230R 457 CATCH UP . C11230H ACH123 12/30/21 PEROO CALIE, PUBLIC EMPLOYEES RE 8773.42 345345I! UNFUNDED LIABILITY Cash Account Total......: 664267.93
--------m
Total Disbursements.....: 664267.93
REPORT.: Jan 05 22 Nednesday CITY OF ORANGE COVE PAGE:
RUN. Jan 05 22 Time: 13:40 ash Disbursement Detail Report - Payroll Vendo= Payment ( Dora Silva Check Listing for 12-21 thru 12-21 ank Account ORA Check Check Vendor Net:
Number Date Number Name Amount Invoice 1 Description
------ ---_--
700464 12/02/21 CSD02 CALIFORNIA STATE DISBURSE 125.40 C11202 Garnishment 700165 12/02/21 EDD01 EMPLOYMENT DEVELOP, DEPT. 3063.43 C1120 State Income Tax LC1120 SDI
Check lotal.. 3125,96
700466 12/02/21 EDDO2 EDD SUI 90.75 C11202 SUI
700467 12/02/21 PEROO CALIE. PUBLIC EMPLOYEES RE 17050.77 C11202 PERS PAYROLL REMIPTANCE 700168 12/02/21 SECOO UNION BANK C11202 Federal Incone Tax
30.32 1C11202 FICA
2C11202 Medicare
Check Total... 22164.39
700469 12/02/21 STA20 STATE DISBURSEMENT UNIT 21120 Garnishaent C1120 Misc Deductior
Check Total..........: L148.4
700475 12/15/21 CSDO2 CATIFORNIA STATE DISBURSE 125.40 C11215 Garnishaent 700476 12/15/21 EDD01 EMPLOYMENT DEVELOP, DEPT. :20.5 1121 State Tome 020.9
51.2 IC11203 SDI
1001,88 1C11215 SDI
Check Total........: 3294.56
700477 12/15/21 EDDOZ EDD SUI 18.50 C11215 SUI
700478 12/15/21 PEROO CALIE, PUBLIC EMPLOYEES RE 15606.90 C11203 PERS PAYROLL REMITTANCI 121218 PERS PAYROLL REMITTANCI
---.
Check Total 15981.01
700479 12/15/21 SEC00 UNION BANK 25.7 C11203 Federal Income P 097.5 C11215 deral Income Ti
529,02 1C11203 FICA
1C11215 FICA
333.00 2C11203 Medicar
2C11215 Medicar
Check Total...: 22903.10
700480 12/15/21 STA20 STATE DISBURSEMENT UNIT 1098.45 C11215 Garnishment REPORT.: Jan 05 22 Wednesday CITY OF ORANGE COVE PAGE: 013 LUN. Time: 13:40 Cash Disbursement Detail Report - 21 Bon edure 1 2010(6) ID #: PY-DP Check Listing for 12-21 thru 12-21 CTL.: ORA
Check Check Vendor Net
Number Date Number Mame Amount Invoice f Description
------- -...
700480 12/15/21 STAZO STATE DISBURSEMENT UNIT 50.00 1C11215 Misc Deduction Check Total..... ....: 1148.45
700486 12/30/21 CSD02 CALIFORNIA STATE DISBURSE 125,40 C11230 Garnishment 700487 12/30/21 EDDO1 EMPLOYMENT DEVELOP. DEPT. 2281-61 C11231 $bate income Tax 1C11231
Check Total. 3197.62
700498 12/30/21 EDDO2 BDD SUI 120.94 C11230 SUI
700489 12/30/21 PEROO CALIE. PUBLIC BMPLOYEES RE 17064.B0 C11230 PBRS PAYROLL REMITTANCE 700490 12/30/21 PER01 P.E.R.S. FOR THE 457 50.00 C11230 457 700491 12/30/21 SECOO UNION BANK 3781,2 C11230 Federal Incone Tax 1403.2 1C11230 FICA
2666.84 2C11230 Medicare
Check Total.. 22851.28
700492 12/30/21 STA2O STAPE DISBURSEMENT UNIT C11230 Garnishment 1C11230 Misc Deductiol
Chack Total..........: 1148.45
700493 12/30/21 IUOOO IUOE, IOCAL, 39 __ 750.66 C11231 Union Due local 39 Cash Account Totai......: 132515.09
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Date: January 12, 2022
To: Mayor and City Council
From: Rudy Hernandez, Interim City Manager
Subject: Approval of Contract with the Law Firm of Lozano Smith To Provide Legal Services pertaining to Personnel Services.
Attachments: Proposal Submitted by the Law Firm of Lozano Smith.
BACKGROUND:
The City of Orange Cove is currently facing some tough challenges that require an attorney with a strong personnel background. Some key issues facing the City are:
• Financial Issues. The City is currently projecting future year financial deficits and will need the assistance of an attorney to deal with our unions in mitigating these financial shortfalls.
. Assist staff with COVID-19 related issues involving city staff. • Labor Negotiations. The current MOU with Local 39 and Police Officers Association will expire at the end of June 30, 2022. In about a month or 2, labor negotiations will begin for the new MOU beginning July 1,2022.
• Other personnel legal issues as directed by City Council.
BID PROPOSALS:
On December 14, 2021, the City Council in close session reviewed and discussed the two (2) bid proposals submitted by the law firms listed below:
1. Constanzo & Associates
2. Lozano Smith
RECOMMENDATION:
After discussing the 2 bid proposals, the City Council selected the law firm of Lozano Smith. Based on this information, staff recommends that the City Council approve the attached contract with Lozano Smith.
FISCAL IMPACT:
The hourly rate charged by Lozano Smith is $250 per hour. Paralegal/Law Clerk is $150 per hour. The fiscal impact will be based on the amount of hours requested by city staff for legal services.
Prepared by Rudy Hernandez
REVIEW: City Manager: _ Finance:
TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION Consent Public Hearing
-
Info Item Matter Initiated by a Council Member
Action Item Other
Department Report Continued to:
Redevelopment Agency
LS Lozano Smith
ATTORNEYS AT LAW
AGREEMENT FOR LEGAL SERVICES
THIS AGREEMENT is effective December 20, 2021, between the CITY OF ORANGE COVE ("Client") and the law firm of LOZANO SMITH, LLP ("Attorney") (each a "Party" and collectively the "Parties"). Attorney shall provide legal services as requested by Client on the following terms and conditions:
1. ENGAGEMENT. Client hires Attorney on an as-requested basis as its legal counsel with respect to matters the Client refers to Attorney. When Client refers a matter to Attorney, Attorney shall confirm availability and ability to perform legal services regarding the matter.
After Attorney has completed services for the specific matter referred by Client, then no continuing attorney-client relationship exists until Client requests further services and Attorney accepts a new engagement. If Attorney undertakes to provide legal services to represent Client in such matters, Attorney shall keep Client informed of significant developments and respond to Client's inquiries regarding those matters. Client understands that Attorney cannot guarantee any particular results, including the costs and expenses of representation. Client agrees to be forthcoming with Attorey, to cooperate with Attorney in protecting Client's interests, to keep Attorney fully informed of developments material to Attorney's representation of client, and to abide by this Agreement. Client is hereby advised of the right to seek independent legal advice regarding this Agreement.
RATES TO BE CHARGED. Client agrees to pay Attorney for services rendered based on the attached rate schedule. Agreements for legal fees on other-than-an-hourly basis may be made by mutual agreement for special projects (including as set forth in future addenda to this Agreement).
REIMBURSEMENT. Client agrees to reimburse Attorney for actual and necessary expenses and costs incurred in the course of providing legal services to Client, including but not limited to expert, consultant, mediation and arbitration fees. Attorney shall not be required to advance costs on behalf of Client over the amount of $1,000 unless otherwise agreed to in writing by Attorney. Typical expenses advanced for Client, without prior authorization, include messenger fees, witness fees, expedited delivery charges, travel expenses, court reporter fees and transcript fees. Client authorizes Attorney to retain experts or consultants to perform services.
4. MONTHLY INVOICES. Attorney shall send Client a statement for fees and costs incurred every calendar month (the "Statement"). Statements shall set forth the amount, rate and description of services provided, Client shall pay Attorney's Statements within thirty (30) calendar days after receipt. An interest charge of one percent (1%) per month shall be assessed on balances that are more than thirty (30) calendar days past due, not to exceed 10% per annum.
5. COMMUNICATIONS BETWEEN ATTORNEY AND CLIENT. The Parties recognize that all legal advice provided by Attorney is protected by the Attorney-Client and Work Product Privileges. In addition to regular telephone, mail and other common business communication methods, Client hereby authorizes Attorney to use facsimile transmissions, cellular telephone calls and text, unencrypted email, and other electronic transmissions in communicating with Client, Unless otherwise instructed by Client, any such communications may include confidential information.
6. POTENTIAL AND ACTUAL CONFLICTS OF INTEREST. If Attorney becomes aware of any potential or actual conflict of interest between Client and one or more other clients represented by Attorney, Attorney will comply with applicable laws and rules of professional conduct.
7. INDEPENDENT CONTRACTOR. Attorney is an independent contractor and not an employee of Client.
8. TERMINATION.
8. Termination by Client. Client may discharge Attorney at any time, with or without cause, by written notice to Attorney.
b. Termination by Mutual Consent or by Attorney. Attorney may terminate its services at any time with Client's consent or for good cause. Good cause exists if (a) Client fails to pay Attorney's Statement within sixty (60) calendar days of its date, (b) Client fails to comply with other terms of this Agreement, including Client's duty to cooperate with Attorney in protecting Client's interests, (c) Client has failed to disclose material facts to Attorney or (d) any other circumstance exists that requires termination of this engagement under the ethical rules applicable to Attorney. Additionally, to the extent allowed by law, Attorney may decline to provide services on new matters or may terminate the Agreement without cause upon written notice to Client if Attorney is not then providing any legal services to Client. Even if this Agreement is not terminated, under paragraph 1 an attorney-client relationship exists only when Attorney is providing legal services to Client.
C. Following Termination. Upon termination by either Party: (1) Client shall promptly pay all unpaid fees and costs for services provided or costs incurred pursuant to this Agreement up to the date of termination; (ii) unless otherwise required by law or agreed to by the Parties, Attorney will provide no legal services following notice of termination; (iüi) Client will cooperate with Attorney in facilitating the orderly transfer of any outstanding matters to new counsel, including promptly signing a substitution of counsel form at Attorney's request; and (iv) Client shall, upon request, be provided the Client's file maintained for the Client by Attorney and shall sign acknowledgment of receipt upon delivery of that file. For all Statements received by Client from Attorney prior to the date of termination, Client's failure to notify Attorney in writing of any disagreement with either the services performed or the charges for those services as shown in the Statement within thirty (30) calendar days of the date of termination shall be deemed Client's acceptance of and agreement with the Statement. For any billing appearing for the first time on a Statement received by Client from Attorney after the date 2 of termination, failure to notify Attorney in writing of any disagreement with either the services performed or the charges for those services within thirty (30) calendar days from receipt of the Statement shall be deemed to signify Client's acceptance of and agreement with the Statement.
9. MAINTENANCE OF INSURANCE. Attorney agrees that, during the term of this Agreement, Attorney shall maintain liability and errors and omissions insurance.
10. CONSULTANT SERVICES. Attorney works with professional consultants that provide leadership mentoring and development, financial, budgeting, management auditing, board/superintendent/chancellor relations, administrator evaluation and best practices, and Attorney may offer these services to Client upon request.
11. DISPUTE RESOLUTION.
Mediation, Except as otherwise set forth in this section, Client and Attorney agree to make a good faith effort to settle any dispute or claim that arises under this Agreement through discussions and negotiations and in compliance with applicable law.
In the event of a claim or dispute, either Party may request, in writing to the other Party, to refer the dispute to mediation. This request shall be made within thirty (30) calendar days of the action giving rise to the dispute. Upon receipt of a request for mediation, both Parties shall make a good faith effort to select a mediator and complete the mediation process within sixty (60) calendar days. The mediator's fee shall be shared equally between Client and Attorney. Each Party shall bear its own attorney fees and costs. Whenever possible, any mediator selected shall have expertise in the area of the dispute and any selected mediator must be knowledgeable regarding the mediation process. No person shall serve as mediator in any dispute in which that person has any financial or personal interest in the outcome of the mediation. The mediator's recommendation for settlement, if any, is non-binding on the Parties. Mediation pursuant to this provision shall be private and confidential. Only the Parties and their representatives may attend any mediation session. Other persons may attend only with the written permission of both Parties. All persons who attend any mediation session shall be bound by the confidentiality requirements of California Evidence Code section 1115, et seq., and shall sign an agreemont to that effect. Completion of mediation shall be a condition precedent to arbitration, unless the other Party refuses to cooperate in the setting of mediation.
Dispute Regarding Fees. Any dispute as to attorney fees and/or costs charged under this Agreement shall to the extent required by law be resolved under the California Mandatory Fee Arbitration Act (Bus. & Prof. Code §§ 6200, et seg.).
Binding Arbitration. Except as otherwise set forth in section (b) above, Client and Attorney agree to submit all disputes to final and binding arbitration, either following mediation which fails to resolve all disputes or in lieu of mediation as may be agreed by 3 the Parties in writing. Bither Party may make a written request to the other for arbitration. If made in lieu of mediation, the request must be made within sixty (60) calendar days of the action giving rise to the dispute. If the request for arbitration is made following an unsuccessful attempt to mediate the Parties' disputes, the request must be made within ten (10) calendar days of termination of the mediation. The Parties shall make a good faith attempt to select an arbitrator and complete the arbitration within ninety (90) calendar days. If there is no agreement on an arbitrator, the Parties shall use the Judicial Arbitration and Mediation Service (JAMS). The arbitrator's qualifications must meet the criteria set forth above for a mediator, except, in addition, the arbitrator shall be an attorney unless otherwise agreed by the Parties. The arbitrator's fee shall be shared equally by both Parties. Each Party shall bear its own attorney fees and other costs. The arbitrator shall render a written decision and provide it to both Parties. The arbitrator may award any remedy or relief otherwise available in court and the decision shall set forth the reasons for the award. The arbitrator shall not have any authority to amend or modify this agreement. Any arbitration conducted pursuant to this paragraph shall be governed by California Code of Civil Procedure sections 1281, et seq. By signing this Agreement, Client acknowledges that this agreement to arbitrate results in a waiver of Client's right to a court or jury trial for any fee dispute or malpractice claim.
This also means that Client is giving up Client's right to discovery and appeal. If Client . later refuses to submit to arbitration after agreeing to do so, Client maybe ordered to arbitrate pursuant to the provisions of California law. Client acknowledges that before signing this Agreement and agreeing to binding arbitration, Client is entitled, and has been given a reasonable opportunity, to seek the advice of independent counsel. d. Effect of Termination. The terms of this section shall survive the termination of the Agreement.
ENTIRE AGREEMENT. This Agreement with its exhibit supersedes any and all other prior or contemporaneous oral or written agreements between the Parties. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void.
Furthermore, any modification of this Agreement shall only be effective if in writing signed by all Parties hereto.
SEVERABILITY. Should any provision of this Agreement be held by a court of competent jurisdiction to be invalid, void or unenforceable, but the remainder of the Agreement can be enforced without failure of material consideration to any Party, then this Agreement shall not be affected and it shall remain in full force and effect, unless amended or modified by mutual consent of the Parties; provided, however, that if the invalidity or unenforceability of any provision of this Agreement results in a material failure of consideration, then, to the extent allowed by law, the Party adversely affected thereby shall have the right in its sole discretion to terminate this Agreement upon providing wilten notice of such termination to the other Party.
14. NON-WAIVER. None of the provisions of this Agreement shall be considered waived by either Party unless such waiver is specified in writing. 4 15 bone any i paY RIGHTS. This Agreen sall eat any rins in, or inure to
16. ASSIGNMENT. The terms of this Agreement may not be assigned to any third party.
Neither Party may assign any right of recovery under or related to the Agreement to any third party.
SO AGREED:
CLIENT SIGNATURE ATTORNEY SIGNATURE
City of Orange Cove Lozano Smith, LLP
BY (Authorized Signature) BY (Authorized Signature)
Haven moReenates
PRINTED NAME AND TTLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING Karen M. Rezendes, Managing Partner
DATE EXECUTED DATE EXECUTED
12/20/2021
LS Lozano Smith
ATTORNEYS AT LAW
PROFESSIONAL RATE SCHEDULE
FOR CITY OF ORANGE COVE
HOURLY PROFESSIONAL RATES
Client agrees to pay Attorney by the following standard hourly rate:
All Attorneys $ 250 per hour
Paralegal / Law Clerk $ 150 per hour
2. BILLING PRACTICE
Lozano Smith will provide a monthly, itemized Statement for services rendered. Time billed is broken into 1/10 (.10) hour increments, allowing for maximum efficiency in the use of attorney time. Invoices will clearly indicate the department or individuals for whom services were rendered.
Written responses to audit letter inquiries will be charged to Client on an hourly basis, with the minimum charge for such responses equaling .5 hours. Travel time shall be prorated if the assigned attorney travels for two or more clients on the same trip.
COSTS AND EXPENSES
In-office copying/electronic communication printing $ 0.25 per page Facsimile $ 0.25 per page
Postage Actual Usage
Mileage IRS Standard Rate
Other costs, such as messenger, meals, and lodging shall be charged on an actual and necessary basis.
6 Date: January 12, 2022
To: Mayor and City Council
From: Rudy Hernandez, Interim City Manager
Subject: Approval of Encarnacion (Shun) Patlan to The Position of Director of Building, Planning, and Code Enforcement Services.
Attachments: 1.Director of Building, Planning, & Code Enforcement Services Job Description
2.Estimated Fee Revenues From Housing Development
BACKGROUND:
On September 26, 2018, I was appointed as the City's Interim City Manager and have had the opportunity to evaluate the City's Building and Planning Service needs. Based on my analysis, the City has a critical need for a professional with a strong background in Building, Code Enforcement, and Planning Services.
Based on the above-mentioned statement, I am hereby recommending the City Council approve the appointment of Shun Patlan to the position of Director of Building, Planning, and Code Enforcement Services effective January 12, 2022. Mr.Patlan worked for the City of Parlier for 35 years in the capacity of Code Enforcement/Planning Official and Community Development Director. Mr.Patlan retired from the City of Parlier on September 26, 2016 and has worked for the City of Orange Cove from April 2021 - January 2022 performing planning and code enforcement duties. In addition, Mr.Patlan attended California State University, Fresno and Kings River Community College. It should also be noted that this will be a management position not requiring union approval or recruitment services
Under PERS guidelines, Mr.Patlan can only work 960 hours per fiscal year and he has already worked 930 which leaves him with a remaining balance of 30 hours.
Some of the projects that Shun is working on are listed below:
• Booth Ranch
• Martinez Tentative Tract Map
Blossom Estates/Piro Tentative Tract Map
Orange Blossom Heights Apartment Project
• Macias Annexation
• Tract No.5904 (See attached page for description of work).
Sale of Property (See attached page for description of work) • Public Inquiries (See attached page for description of work) RECOMMENDATION:
For the City Council to approve the appointment of Shun Patlan to the position of Director of Building, Planning, and Code Enforcement Services.
FISCAL IMPACT:
The annual cost for the Director of Building, Planning, and Code Enforcement Services is approximately $112,320(Salary/Benefits) and will pay $40 per hour. The cost for the period of January - June 2022(6 months) is $56,160 and will be funded by grants and possibly development impact fees. The plan is to pay 50% from General Fund ($28,080) and other funds $28,080).
ALTERNATIVE OPTION:
Willdan Employment Agency has offered to hire Shun Patlan for the Planning/Code Enforcement position at $87 per hour (See attached Letter). This alternative option will cost the City (960 x $87) $83,520 for 6 months or $167,040 annually. Per my discussion with our City Attorney, PERS guidelines do not allow Shun to work for Willdan and come back to work for the City of Orange Cove. If Council were to go with this option, Willdan would have to send another person to perform planning/code enforcement services.
PROJECTED REVENUE FROM THESE HOUSING DEVELOPMENTS (See attached estimated fee schedule for current projects).
1. Development Impact Fees - $5,923,032
2. Building Fees (General Fund) - $394,000
Total $6,317,032
3. Annual General Fund Property Taxes $412,920
Prepared by: Rudy Hernandez
REVIEW: City Manager: y Finance:
TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION Consent Public Hearing
-
- Info ltem Matter Initiated by a Council Member
Action item Other
Department Report Continued to:
Redevelopment Agency
City of Orange Cove
Job Description
Director of Building, Planning and Code Enforcement Services (Duties, Tasks and Responsibilities)
• The Director of Building, Planning, and Code Enforcement Services Manages the Building, Planning and Code Enforcement Departments.
Building Department
• Customer Resource Person Providing Information Service at Front Counter, Telephone & Email for Permit Applications and Building Permits.
• Perform and Manage Construction Drawing Plan Checking. • Collect and Account for Building, Plan Check, Impact, Grading, Kings County Unified School District & Fresno County Transportation Impact Fees.
• Issue Building and Encroachment Permits.
• Update, Maintain & Manage Hard & Computer Filling Systems. • Prepare Yearly & Monthly Studies and Reports for Housing and Economic Development for Federal, State, County and Local School District Agencies. • Administer State Mandated Construction Debris Ordinance Regulations. • Administer FEMA Mandated Floodplain Ordinance Regulations. • Certify Developments Have Been Made in Conformity With the Plans and Conditions Approved By the City.
Planning Department
• In-House City Planner Resource Person Providing Information Services at Front Counter, Telephone & Email for Site Plan Review, General Plan Land Use, Zoning & CEQA Regulations and Procedures, Conditional Use Permits and Variances. • Account and Collect Entitlement Fees for General Plan & Zoning Applications, Site Plan Review Applications, Conditional Use Permits and Variance Applications, Engineering Plan Checking and Inspections Fees.
• Manage and participate in the Conditions of Approval, Review, Implementation and Adoption of Site Plan Reviews, General Plan Land Use, Zoning Amendments, Conditional Use and Variance Permits.
• Update Planning Amendments to the General Plan Land Use & Zoning District Maps. • Update, Maintain & Manage Hard & Computer Filling Systems.
Code Enforcement Department
• Receive Complaints, Investigate and Inspect Public Nuisance Complaints. • Perform Substandard Building Inspections.
• Enforce Water Utility Billing Accounts and Business License Violations. Assist Police & Fire Departments with Public Nuisance Violations.
• Prepare and Issue Notice & Orders for Code Compliance. • Establish, Update and Maintain Case Journals, Hard and Computer Files.
Other Duties, Tasks and Responsibilities
• Select Project Management and Inspections for Public Utility and Groundwater Remediation Well Encroachments, Select City Grant Projects and Supplemental Reporting. • Design and Update City Web Site 'On-Line' Forms & Applications for Building, Planning & Finance Departments
• Prepare and Present Staff Reports and Various Informational Topics for City Council Review and Consideration.
• Research and Draft Planning Ordinances for City Manager Review. 6/19/13 City of Orange Cove
Estimated Fees
Current Projects
Building Fees
Project Development Impact Fees General Fund Totals
Macias Map $616,644.00 $84,000.00 $700,644.00
(42 Housing Units)
Martinez Map $264,276.00 $36,000.00 $300,276.00
(18 Housing Units)
Blossom Estates/Piro $2,290,392.00 $112,000.00 $2,402,392.00 (156 Housing Units)
Howard Annex/Map $2,290,392.00 $112,000.00 $2,402,392.00 (156 Housing Units)
Blossom Height Apt. $461,328.00 $50,000.00 $511,328.00
(42 Apt. Units)
Totals $5,923,032.00 $394,000.00 $6,317,032.00
***projected General Fund Property Tax Revenue (Excludes Apartment Units) Housing Projected Sales Estimated Projected Property
Units Price Per Unit Assessed Value Tax Revenue (1%)
372 $300,000.00 $111,600,000.00 $1,116,000.00
***City Of Orange Cove Estimated Annual Tax Revenue $1,116,000 x 37% = $412,920.00 Booth Kanch-
*Expansion is under construction and several inspections have been conducted. Staff working with city engineer and project engineer on the Utility and Fire Plan. Permit need to be issued as soon as they are approved. Conditions of approval need to monitored by planning staff.
Martinez Tentative Tract Map -
*Staff and the city engineer have accepted the Martinez Tentative Map as complaint. Staff is working in reviewing the final map application and the final map itself. Final Map being prepared for planning commission consideration and approval sometime in February, then before the City Council after the planning commission.
This is an 18- lot single family subdivision located at the northeast corner of Martinez and Anchor Avenue.
Blossom Estates/Piro Tentative Tract Map - Staff and the city engineer have accepted the Blossom Tract Map as compliant. Staff is now preparing/up-dated the environmental documents for the project. The Initial Study and Mitigated Negative Declaration documents will be sent out to public agencies for the 20-day public review period next week. A tentative planning commission hearing date will be February 15, 2022 and then to the city council for approval.
Puhlic hearing notices need to go out to residents within 300-feet of the project site.
This project is a proposed 156-lot single family residential subdivision located at South of South Avenue between Anchor and Orange Street
Orange Blossom Heights Apartment Project-
*On November 15, 2021 staff accepted the Blossom Heights Apartment Project Site Plan as complete and compliant. The 20-day review period for outside agencies was sent out for review.
A public hearing notice will be sent out for publication for a tentative planning commission hearing for January 18, 2022 and then to the City Council for approval.
This project is a proposed 44-unit multifamily affordable apartment project located at the Northeast corner of Adams and Jacobs.
Macias Annexation -
The project engineer is working on some revisions to the legal map for the Macias Project as requested by the county assessor's office. These are last items needed to have the annexation recorded. The city engineer is reviewing the latest revised tentative tract map submitted by project engineer. Staff and the city engineer have accepted the tentative map and will be scheduling tentative map before the City Council sometime in February 2022.
The project is a proposed 42-lot single residential subdivision at West of Anchor and North of Summer Avenue
Tract No. 5904 - In 2008 a tentative tract was proposed at Orange and Tangerine for a 17-lot subdivision which was not process/approved. An interested investor in looking in buying the
2.9 acre parcel. However, the interested investor is looking at rezoning for an apartment complex rather than a subdivision. Staff prepared and sent all land entitlement application, fee schedules and city development standard to Mr. Casey.
Sale of Property - Planning staff will be working with Mr. Santillian and providing assistance on application submittals and all pertinent information for processing his commercial development.
Public Inquiries - Planning continues to receive multiple inquiries via telephone and walk-in's regarding zoning information, business license questions and application processing. •
W WILLDAN /
January 7, 2022
Mr. Rudy Hernandez
City Manager
City of Orange Cove
633 Sixth Street
Orange Cove, CA 93646
Subject: Proposal to Provide Development Consulting Services Dear Mi: Hernandez:
The City of Orange Cove has partnered with Willdan for several years to provide support services when there have been vacancies or an increase in workload. Consistent with that partnership, Willdan is currently proposing to assist the City of Orange Cove with the processing of an increased level of development applications.
Willdan is proposing that the support initially be provided by a new employee of Willdan, Encarnacion (Shaun) Patlan, Project Manager I. Mr. Patlan has a history of providing development support to small cities in the San Joaquin Valley.
Based upon conversations, it is mutually agreed that the services provided by Mr. Patlan will vary to meet the City's needs. It is also mutually agreed that Mr. Patlan's services may be provided at the City's Offices or remotely. The schedule for the services provided will be mutually agreed between Willdan and the City with the understanding that Mr. Patlan has been proposed to also provide services to a neighboring city and as scheduling allows, may be proposed for additional agencies. It is further understood that if mutually agreed, a different employee may be utilized to provide the services.
As with other services provided to the City by Willdan the Development Consulting Services will be supported by the additional resources of Willdan.
It is understood that initially, Mr. Patlan will provide services to the City on a two to three days per week schedule.
While Mr. Patlan is providing the Development Services Consultant services, Willdan will invoice for services monthly at a billing rate of $87 per hour.
Please feel free to contact me at [email protected], (559) 901-9000, or Deputy Director Al Brady at [email protected], 657.223.8533 should you have any questions, or require additional information.
Engineering and Planning | Energy Efficiency and Sustalnability | Financial and Economic Consulting | National Preparedness and Interoperabilty 559.443.5290 | fax: 559.485.8048 | 2014 Tulare Street, Sulte 516, Fresno, CA 93721 | www.willdan.com It this proposal is acceptable, please acknowledge by signing below and returning a signed copy to Doug Wilson.
We are looking forward to continuing our partnership with the City of Orange Cove.
Respectfully submitted,
WILLDAN ENG REERING
Doug Wilson
Principal Project Manager
[email protected]
559.901.9000
Accepted
City of Orange Cove
Rudy Hernandez
City Manager
W
REPORT TO CITY COUNCIL AND SUCCESSOR AGENCY
January 12, 2022
To: Mayor and Successor Agency Board
From: Rudy Hernandez, Cily Manager
SUBJECT: Consideration of Proposals for Fiscal Year 22-23 Suecessor Agency and Housing Successor Consulting Services by RSG, Inc.
BACKGROUND:
In 2012, the Orange Cove Redevelopment Agency was dissolved by State law. The City of Orange Cove ("City") elected to become the Successor Agency to the Orange Cove Redevelopment Agency ("Successor Agency") and the Housing Successor to the Orange Cove Redevelopment Agency ("Housing Successor"). The dissolution of redevelopment is complex and arduous. The City requires financial and management consulting services to help manage the numerous deadlines and requirements of State Law on Successor Agency and Housing Successor activities.
Successor Agency Consulting Services
The City and Successor Agency have employed RSG, Ine. ("RS") to provide consulting services related to the dissolution of the former Orange Cove Redevelopment Agency since 2012. To date, RSG has assisted with:
• Operational startup activities to crente the Successor Agency, Housing Successor Entity, and Oversight Board
• Recognized Obligation Payment Schedules (ROPS) and Administrative Budgets covering January 2012 through Fiscal Year ("FY") 2022-23 • Long-Term Cash Flow Analyses to aid preparation of the ROPS and inform other planning activities
• City Loan Agreements to cover shortfalls in prior ROPS periods • Due Diligence Review advisory services
• Zero-Property Long Range Property Management Plan
• Review and analysis of contracts, agreements, and other documents • Documents and presentations for City Council, Successor Agency, and Oversight Board Meetings
• Documents and presentations for meetings with State and County agencies • Correspondence with State, County, and other agencies as needed • General project advisory and management services
• Legislative tracking, analysis, and advice
• Other services as needed
A new contract for administrative services is proposed in a not-to-exceed amount of $20,000 to continue providing consulting services in FY 2022-23.
RSG will consult on all activities required by the Dissolution Act, which may include but are not limited to:
• Maintenance of Budget and Cash Flow - RSG will maintain a working cash flow model for the Successor Agency to anticipate any future budget shortfalls. • Preparation of the Annual ROPS and accompanying Administrative Budgets - RSG will assist the Successor Agency in completing the ROPS 23-24 and the annual administrative budget for PY 2023-24 that is due February 1, 2023. If the Successor Agency decides to prepare a Last & Final ROPS, it may be prepared under the FY 2022~23 contract to the extent budget is available. A contract amendment may be required to increase the budget if agreed upon by Successor Agency staff and RSG. • Assistance with the Prior Period Adjustment ("PPA") 20-21 - RSG will assist the Successor Agency in reporting the differences between approved obligations and actual payments in FY 2020-21, and coordinate with the Fresno County Auditor- Controller on submission and follow-up.
• Attendance of Meetings - RSG will make a staff member at Successor Agency, Oversight Board, of DOF meetings (up to 6 meetings total). • Provision of Additional Administrative Services - RSG will assist the Succossor Agency with any additional administrative tasks as they arise.
The fee stated in the proposal matohes the amount proposed to the Successor Agency and Oversight Board in the FY 2022-23 Administrative Budget. Costs for services will be pair on a monthly basis as they accrue on a time and material basis by the Successor Agency.
Housing Successor Consulting Services
Health and Safety Code Section 34176.1 requires the City to prepare an annual report of the Housing Successor's financial activity, loan administration, and property disposition RECOMMENDATIONS:
1. Adopt Resolution No. 2022-01 Approving a Contract with RSG, Inc, to Provide Consulting Services to the Successor Agency through Fiscal Year 2022-23.
Adopt Resolution No. SA 2022-02 Approving a Contract with RSG, Inc, to Provide Consulting Services to the Housing Successor through Fiscal Year 2022-23.
RESOLUTION NO. 2022-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE
COVE APPROVING A CONTRACT WITH RSG, INC. TO PROVIDE
HOUSING SUCCESSOR CONSULTING SERVICES THROUGH FISCAL
YEAR 2022-23
WHEREAS, Assembly Bill 26 ("AB xl 26") was enacted by the State Legislature and signed by the Governor as of June 29, 2011; and
WHEREAS, on January 25, 2012, the City Council of the City of Orange Cove ("City Council") adopted Resolution No. 2012-XX electing to serve as the Housing Successor to the former Orange Cove Redevelopment Agency ("Housing Successor") in accordance with California Health & Safety Code ("HSC"") Section 34176; and WHEREAS, HSC Section 34176.1 requires the Housing Successor to prepare an annual report of its activities and submit it to the California Department of Housing and Community Development ("HCD") by April 1 annually: and
WHEREAS, the City Council desires to approve a contract with RSG, Inc. to provide Housing Successor consulting services through Fiscal Year 2022-23 as outlined in the proposal attached as Exhibit "A" ("RSG Contract"); and
WHEREAS, the City Council desires to approve the proposed RSG Contract.
NOW, THEREFORE, THE CITY COUNCIL TO THE CITY OF ORANGE COVE DOES HEREBY RESOLVE AS FOLLOWS:
Section I. Recitals. The Recitals set forth above are true and correct and incorporated herein by reference.
Section 2. Contract Approval. The RSG Contract is hereby approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council, on the _ _ day of _ 20_ by the follewing vote:
AYES: AGENCY BOARD MEMBERS:
NOES: AGENCY BOARD MEMBERS:
ABSENT: AGENCY BOARD MEMBERS:
VICTOR P. LOPEZ
AGENCY CHAIRPERSON
ATTEST:
JUNE BRACAMONTES, AGENCY SECRETARY
APPROVED AS TO FORM:
XXX, AGENCY COUNSEL
STATE OF CALIFORNIA
COUNTY OF FRESNO
SUCCESSOR AGENCY TO THE ORANGE COVE REDEVELOPMENT AGENCY L,JUNE BRACAMONTES, hereby entity that 1 am the duly appointed Agency Secretary the Successor Agency to the Orange Cove Redevelopment Agency and that the foregoing resolution was duly adopted at a regular meeting of the Successor Agency held on the _ - 20
June Bracamontes
Agency Secretary
RESOLUTION NO. SA 2022-02
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ORANGE COVE
REDEVELOPMENT AGENCY APPROVING A CONTRACT WITH RSG,
INC. TO PROVIDE CONSULTING SERVICES TO THE SUCCESSOR
AGENCY THROUGH FISCAL YEAR 2022-23
WHEREAS, Assembly Bill 26 ("AB x1 26") was enacted by the State Legislature and signed by the Governor as of June 29, 2011; and
WHEREAS, on January 25, 2012, the City Council adopted Resolution No. 2012-09 clecting to serve as the Successor Agency to the former Orange Cove Redevelopment Agency ("Successor Agency") in accordance with the Dissolution Act (enacted by Assembly Bills x1 26 and 1484 and Senate Bill 107, as codified in the California Health & Safety Code); and WHEREAS, HSC Section 34177.3(b) states that successor agencies may create enforceable obligations to conduct the work of winding down the redevelopment agency, including acquiring necessary professional administrative services; and WHEREAS, the Successor Agency desires to approve a contract with RSG, Inc, to provide Successor Agency consulting services through Fiscal Year 2022-23 as outlined in the proposal attached as Exhibit "A" ("RSG Contract"); and
WHEREAS, the RSG Contract is to be funded by the administrative cost allowance pursuant to HSC Section 34171(b); and
WHEREAS, the Successor Agency and Oversight Board shall adopt an Administrative Budget for Fiscal Your 2022-23 pursuant to ISC Section 34177) that includes services to be provided under the RSG Contract, and
WHEREAS, the Successor Agency desires to approve the proposed RSG Contract.
NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE ORANGE COVE REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recituts set forth above are true and correct and incorporated herein by reference.
Section 2. Contract Approval. The RSG Contract is hereby approved.
Execution and Transmittal. The City Manager is hereby authorized and directed to take such other and further action consistent with this resolution and sigu and transmit any documents, as necessary, in order to implement this Resolution on behalf of the Successor PASSED, APPROVED AND ADOPTED at a regular meeting ofthe Successor Agency:
on the day of _ by the following vote:
AYES: AGENCY BOARD MEMBERS:
NOES: AGENCY BOARD MEMBERS:
ABSENT: AGENCY BOARD MEMBERS:
VICTOR P. LOPEZ.
AGENCY CHAIRPERSON
ATTEST:
JUNE BRACAMONTES, AGENCY SECRETARY
APPROVED AS TO FORM:
XXX, AGENCY COUNSEL
STATE OF CALIFORNIA )
COUNTY OF FRESNO ) ss.
SUCCESSOR AGENCY TO THE ORANGE COVE REDEVELOPMENT AGENCY ) I, JUNE BRACAMONTES, hereby certify that I am the duly appointed Agency Secretary le Suesar Agency to die orange Cove odesper ny and that the foregoing.
June Bracamontes
Agency Secretary
EXHIBIT "A"
RSG, INC. PROPOSAL FOR
ORANGE COVE SUCCESSOR AGENCY
CONSULTING SERVICES IN FISCAL VEAR 2022-23
....
November 10, 2021 Via Electronic Mail
Rudy Hernandez, City Manager
CITY OF ORANGE COVE
633 Sixth Street
Orange Cove, CA 93646
PROPOSAL FOR SUCCESSOR AGENCY ADMINISTRATIVE CONSULTING SERVICES 2022-23
Dear Mr. Hernandez:
RSG is pleased to present this proposal to the City of Orange Cove ("City") and Successor Agency lo the Redevelopment Agency of the City of Orange Cove ("Successor Agency") to provide administrative consulting services for the 2022-23 fiscal year. RSG has been working with the City and Successor Agency since the beginning of redevelopment dissolution in 2012. With RSG's assistance, the Successor Agency has overcome many hurdles and fulfilled numerous state reporting requirements. RSG would like to continue serving the Successor Agency in its capacity as Administrative Consultants and see the Successor Agency through to the end of this arduous process.
SCOPE OF SERVICES
The proposed Scope of Services is based upon our experience with the Successor Agency and upcoming tasks that we have identified. RSG is happy to discuss modifications to the scope as needed to satisfy the Successor Agency's needs. RSG has identified the following tasks:
Task 1: Budget and Cash Flow Work
RSG will continue to maintain a working cash flow model for the Successor Agency to anticipate any future budget shortfalls and ensure that obligations can be met. RSG will assist the Successor Agency in working to close any budget gaps by employing the variety of methods. RSG will also review the County Auditor-Controller's January and June RPTTF distributions to ensure accuracy, including updates the Successor Agency's long-term cash flow based on actual revenues and expenditures.
Rudy Hernandez
CITY OF ORANGE COVE
November 10, 2021
Task 2: Complete Annual ROPS and Accompanying Administrative Budgets The Successor Agency must annually submit a Recognized Obligation Payment Schedule ('ROPS") to the Countywide Oversight Board ("Oversight Board") and Department of Finance. RSG will assist the Successor Agency in completing the 2023-24 ROPS that will be due February 1, 2023. Should an Issue arise during the Department of Finance's revlew of the ROPS, RSG would assist the Successor Agency in drafting a Meet and Confer request and is avallable to attend the meeting. The Successor Agency is allowed to amend the ROPS once during the period, RSG can assist the Successor Agency If this need arises.
The Successor Agency must submit an annual administrative budget supporting the use of the annual administrative allowance allowed by law. RSG will assist the Successor Agency in preparing the annual administrative budget for fiscal year 2023-24, which will be submitted along with the ROPS. RSG wlll attend the Oversight Board meetings for both these items and prepare related staff reports and resolutions.
Task 3: Assist with County Prior Perlod Adjustment
The differences between actuai payments and past estimated and approved obligations on the ROPS shall be annually submitted by the Successor Agency to the County Auditor- Controller on October 1 each year for review and adjustment to future distributions. RSG will assist the Successor Agency with the Prior Period Adjustment report of fiscal year 2020- 21 expenses that is due October 1, 2022, This includes assisting the Successor Agency with providing any information requested by the County.
Task 4: Attend Meetings as Necessary
RSG will make a staff member available to the Successor Agency should they neod assistance at Successor Agency, Oversight Board, or DOF meetings.
Task 5: Additional Administrative Services as Needed
RSG will assist the Successor Agency with any additlonal administrative tasks as they arise and respond to general inquiries from DOF and other Interested partios.
CONTRACT TERM
RSG's contract will begin on July 1, 2022 and end on June 30, 2023.
PROJECT TEAM
Ms. Tara Matthews, Partner, will be the Principal-in-Charge of this engagement, Suzy Kim, Director, will be the Project Manager and will be assisted by additional staff as needed.
Rudy Hernandez
CITY OF ORANGE COVE
November 10, 2021
FEE PROPOSAL
RSG will complete consulting services on a time-and-materials bass, with a not to exceed amount of $20,000. RSG does not charge clients for mileage (except direct costs related to feld surveys), parking, standard telephone/fax expenses, general postage or incidental copies. However, we do charge for messenger services, overnight shipping/express mai hosts and teleconferencing services. We also charge for coples of reports, documents notices, and support material In excess of five (5) coples. These costs are charged back at the actual expense plus a 10% surcharge.
RSG issues monthly involces payable upon receipt, unless otherwise agreed upon in advance. Involces identify tasks completed to date, hours expended, and the hourty rate.
HOURLY BILLING RATES:
Principal/ Director $275
Senior Assoclate 200
Associate 185
Senior Analyst 150
Analyst 135
Research Assistant 125
- Technician 80
Clerical 60
Reimbursable Expenses Cost plus 10%
Rudy Hemandez.
CITY OF ORANGE COVE
November 10, 2021
We appreciate the opportunity to submit our proposal to the City and Successor Agency, and look forward to working with you again. If you have any questions, please do not hesitate to contact Suzy Kim at 714-316-2116.
Sincerely,
RSG, INC.
Tara & Matthews Sura
Tara Matthews Suzy Kim
Principal Director
APPROVED AND AUTHORIZED TO.
PROCEED:
Signature
Printed
Name.
Title
Date:
EXHIBIT "A"
RSG, INC. PROPOSAL FOR
ORANGE COVE HOUSING SUCCESSOR
CONSULTING SERVICES IN FISCAL YEAR 2022-23
do paise Forgonet:
November 10, 2021 Via Electronic Mail
Rudy Hemandez, City Manager
CITY OF ORANGE COVE
633 Sixth Street
Orange Cove, CA 93646
PROPOSAL FOR HOUSING SUCCESSOR CONSULTING SERVICES IN FY 2022-23 Dear Mr. Hernandez:
RSG is pleased to present this proposal to the City of Orange Cove ("City") to provide Housing Successor Agency consulting services. The City serves as the Housing Successor Agency to the former Orange Cove Redevelopment Agency. The City is required to prepare a Housing Successor Agency Annual Report and pursue affordable housing opportunities in accordance with the California Health and Safety Code. This letter presents our scope of services and fee estimate to assist the City with these obligations.
SCOPE OF SERVICES
Task 1 - Housing Successor Agency Annual Report
RSG will prepare the Housing Successor Agency Annual Report ("Annual Report") for Fiscal Year 2021-22. The Annual Report is due with the City's Housing Element Annual Report by April 1, 2023 to the California Department of Housing and Community Development ("HCD"). The Annual Report must also be presented to City Council.
The Annual Report will include all items required by Health & Safety Code Section 34176.1.
It includes a summary of financial activity and affordable housing efforts. RSG will integrate financial data provided by City staff and information about affordable housing resources and activity. The Annual Report will clearly detail compilance with legal requirements and outline steps to come into compliance, if necessary.
It is important to note that the City is also required to prepare an independent financial audit of the Successor Housing Agency's Low and Moderate Income Housing Assel Fund ("'Housing Fund"), which is due to the City Council by December 31" annually. The audit may be completed as a component of the City's Annual Audited Financial Statements.
SERVELE VISTA
Rudy Hernandez, City Manager
CITY OF ORANGE COVE
November 10, 2021
PROJECT TEAM
To provide the best, most transparent services, RSG dedicates at least one Principal and a Project Manager to each project and creates a core group of people that works with each client on a consistent basis throughout all stages of the assignment. We employ a passionate and talented team of associates and analysts, who blend an understanding of each client's situation with our expertise in researching, analyzing, modeling, and ultimately developing recommendations and results.
This engagement will be led by Tara Matthews, Principal, with other RSG staff assigned as needed. Staff resumes may be found on our company website at www.webrsg.com/meet- team.
FEE ESTIMATE
The fixed fee for this engagement is $5,500. Any services in excess of the quoted amounts will be conducted with City staff's authorization and may require a contract amendment. Our services for this engagement would be charged on a time-and-materials basis using the billing rates below.
HOURLY BILLING RATES:
Principal/ Director $ 275
Senior Associate 200
Associate 185
Senior Analyst 150
Analyst 135
Research Assistant 125
Technician 80
Clerical 60
Reimbursable Expenses Cost plus 10%
RSG does not charge clients for mileage (except direct costs related to field surveys), parking, standard telephone/fax expenses, general postage or incidental copies. However, we do charge for messenger services, overnight shipping/express mail costs, and teleconferencing services. We also charge for copies of reports, documents, notices, and support material in excess of five (5) copies. These costs are charged back at the actual expense plus a 10% surcharge.
RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance. Invoices identify tasks completed to date, hours expended, and the hourly rate.
Our Federal Tax ID is 95-3435849.
:
Rudy Hernandez, City Manager
CITY OF ORANGE COVE
November 10, 2021
We welcome the opportunity to discuss this proposal with you in further detail. If you have any questions, please do not hesitate to contact Tara at (714) 316-2111 or [email protected]. If this proposal is acceptable as written, please sign below indicating the tasks to be completed, or forward a contract in the City preferred format.
Thank you for the opportunily to assist the City.
Sincerely,
RSG, INC.
and & Matthews
Tara Matthews
Principal
APPROVED AND AUTHORIZED TO PROCEED:
Signature
Printan
Naine
Title
Date:
REPORT TO SUCCESSOR AGENCY
January 12, 2022
To: Mayor and Council
From: Rudy Hernandez, City Manager
SUBJECT: Recognized Obligation Payment Schedule 22-23 for the July 1, 2022 through June 30, 2023 period and Administrative Budget for Fiscal Year 2022-23 BACKGROUND:
A Recognized Obligation Payment Schedule ("ROPS) covering the period of huly 1, 2022 through June 30, 2023 is due by February 1, 2022 pursuant to Health and Safety Code ("HSC) Section 34177(o). The ROPS requests necessary payments for each enforceable obligation of the former Orange Cove Redevelopment Agency for Fiscal Year ("FY") 2022-23.
Orange Cove Successor Agency ("Successor Agency") staff has prepared a ROPS 22-23 for the Successor Agency Board's consideration, which is attached to this staff report. The Fresno Countywide Oversight Board ("Oversight Board") will also review the ROPS 22- 23 at its meeting on January 20, 2022. Once approved, staff will transmit it electronically to the Department of Finance ("DOF"), State Controller, and Fresno County Auditor- ontroller ("CAC) for their review. The adopted ROPS must be transmitted by Februar , 2022; if it is not transmitted on time, the City of Orange Cove will be subject to a penal of $10,000 per day. With DOF approval, the Auditor-Controller will be authorized to disperse property tax revenue to pay ROPS obligations on June 1, 2022 and January 2, It is important to remember that the ROPS is merely a projection of estimated payments for the ensuing twelve-month fiscal period. The actual payments made could be the same o1 Jess.
ROPS 22-23 Obligations
The following summarizes the Successor Agency's obligations listed on the ROPS 22-23:
• Item 10 - Successor Agency Administration & Operations - The Successor Agency is requesting $100,000 for its FY 2022-23 administrative expenses. An Administrative Budget that details proposed expenses has been prepared and is discussed later in this staff report.
• Item 16 - 2014 Tax Allocation Refunding Bonds, Series 2014 - The Successor Agency is requesting $395,766 in RPTTF to fund the repayment of the Series 2014 Tax Allocation Refunding Bonds ("Bonds'). The 2014 Bonds refinanced bonds issued by the former Redevelopment Agency in 2004. The 2014 Bonds are the Successor Agency's largest obligation and are projected to be fully repaid by fisca year 2031-32.
Item 17- Trustee Administration Fee - $1,500 is requested to pay an administrative fee charged by the fiscal agont on the 2014 Bonds pursuant to an enforceable contract,
• Item 18 - Continuing Disclosure - $4,000 is requested to pay Albert Peche to propare and submit legally mandated reports on the 2014 Bonds pursuant to an enforceable contract.
Cash Balanees
The Report of Cash Balances in the current ROPS represents the Successor Agency's estimate of the cash balance as of June 30, 2020. It shows the inflow and outflow of funds • As of June 30, 2020, the Successor Agency had $398,707 in remaining bond proceeds, DOF approved a Bond Expenditure Agreement on the ROPS 19-20 that permitted the Successor Agency to transfer bond proceeds to the City to spend as required by the bond covenants.
The Successor Agency bad $818 in Reserve Balances held for the ROPS 20-21 and 21-22, as approved by DOF.
The Successor Agency earned $1,986 in Fiscal Year 2019-20 from Other Fur evenues, contributing to an ending Other Funds balance of $2,245 as of June 3 2 • The Successor Agency expects DOF to re-allocate $7,050 in property tax revenues received, but not spent, for obligations in fiscal year 2019-20 for expenditures in Fiscal Year 2022-23.
ROPS 19-20 Prior Period Adjustment
As required by HSC section 34186 (c), the Successor Agency prepared a reconciliation reviewing the Prior Period Adjustment and will submit its delermination to DOF by February 2, 2022. DOF will reduce the ROPS 22-23 RPTTF allocation by the amount determined by the CAC.
Administrative Cost Allowance
The maximum administrative cost allowance a successor agency can receive is 50 percent of the RPTTF distributed in the prior fiscal year for non-administrative obligations. The ROPS 21-22 had $396,812 in non-administrative obligations funded by RPTTF. The ROPS 22-23 may request an administrative allowance that is up to 50 percent of this amount, or S198,406. The Successor Agency is requesting a lower administrative budget of$100,000 for the ROPS 22-23 period based on the Successor Agency's anticipated costs.
An administrative budget has been prepared for FY 2022-23 for the Successor Agency Board and Oversight Board's consideration.
Oversight Board and DOF Review
Adoption of enclosed resolution will authorize staff to transmit the ROPS 22-23 and administrative budget for FY 2022-23 to the Oversight Board and DOF, along with any other parties, for review and make changes as necessary.
RECOMMENDATIONS
Staff recommends that the Successor Agency:
1. Adopt Resolution No. SA 2022-01 Approving the Successor Agency's Recognized Obligation Payment Schedule and Administrative Budget for Fiscal Year 2022-23 3 RESOLUTION NO. SA 2022-01
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ORANGE
COVE REDEVELOPMENT AGENCY APPROVING THE RECOGNIZED
OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE
BUDGET FOR JULY 2022 THROUGH JUNE 2023
WHEREAS, Assembly Bill 26 ("'AB x1 26") was enacted by the Stato Legislature and signed by the Govemor as of June 29, 2011; and
WHEREAS, on January 25, 2012, the City Council adopted Resolution No. 2012-09 ecting to serve as the Successor Agency to the former Orange Cove Redevelopment Agen‹ 'Successor Agency") in accordance with the Dissolution Act (enacted by Assembly Bills ×1 2 and 1484 and Senate Bill 107, as codified in the California Health & Safety Code); and WHEREAS, among the duties of successor agencies under the Dissolution Act is the preparation of a Recognized Obligation Payment Schedule ("ROPS") for the ensuing twelve- month period fox consideration by an oversight board and the California Department of Finance ("DOF") for purposes of administering the wind-down of financial obligations of the former Redevelopment Agency; and
WHEREAS, the Dissolution Act requires that the proposed ROPS be approved by the Fresno Countywide Oversight Board, transmitted for review to the Fresno County Auditor- Controller, State Controller's Office, and DOF; and
WHEREAS, the proposed ROPS 22-23 for the twelve-month period from July 1, 2022 through June 30, 2023, attached hereto as Exhibit "A" has been prepared and is consistent with the provisions of the Dissolution Act and in the format made available by DOF; and administride, Snion 3170 equin the Sucer Ancy to pto sproval and WHEREAS, the Successor Agency has prepared an Administrative Budget for the period July 1, 2022 to Juno 30, 2023, attached hereto as Exhibit "B", and WHEREAS, the Successor Agency desires to approve the ROPS 22-23 and Administrative Budget and transmit them to various parties as required by the Dissolution Act.
NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE ORANGE COVE REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and incorporated herein by referenco.
•
form attached hereto as Exhibit A. and incorporated herein by reference, as required by the Dissolution Act.
Section 3. Approval of Administrative Budget. Pursuant to the Dissolution Act, the Successor Agency approves the Fiscal Year 2022-23 Administrative Budget submitted herewith as Exhibit B, which is incorporated herein by this reference.
Section 4. Posting; Transmitfal to Appropriate Agencies. The Cily Mannger is hereby authorzed and directed to post of copy of the ROPS 22-23 on the City's website and transmit a copy of the ROPS 22-23 and Administrative Budget to the Fresno Countywide Oversight Board for its approval and to other parties as required by the Dissolution Act.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Successor Agency, on the 12th day of January, 2022, by the following vote:
AYES: AGENCY BOARD MEMBERS:
NOES: AGENCY BOARD MEMBERS:
ABSENT: AGENCY BOARD MEMBERS:
VICTOR P. LOPEZ
AGENCY CHAIRPERSON
ATTEST:
JUNE BRACAMONTES, AGENCY SECRETARY
APPROVED AS TO FORM:
XXX, AGENCY COUNSEL
STATE OF CALIFORNIA )
COUNTY OF FRESNO
SUCCESSOR AGENCY TO THE ORANGE COVE REDEVELOPMENT AGENCY ) 1, JUNE BRACAMONTES, hereby certity that I am the duly appointed Agency Secretary the Successot Agency to the Orange Cove Redevelopment Agency and that the foregoing resolution was duly adopted at a regular meeting of the Successor Agency held on the 12th day of January, 2022,
June Bracamontes
Agency Secretary
EXHIBIT A
RECOGNIZED OBLIGATION PAYMENT SCHEDULE 2022-23
JULY 2022 THROUGH JUNE 2023
Recogaized Obligation Payment Schedule PROPS 22-23)-Summary Successor Agency: Filed for tia July 1, 2022 through Juse 30, 2023 Period County: Oranga Cove
Fresno
Current Period Requested Funding for Enforceable Collations ROAD sal) 22-23ATotel 22-233 Total Enforceable Obligations Funded as Follows (BIC+D): July-December) January-June) ROPS 22-23 Total Bond Proseds
Reserve Baience
Other Funds e7 -
Redevelopment Property Tax Trust Fund (RPTTE) (R+G): en RPTIF 304,666 $ 195,600 $ 507,266
Administrative RPTTF 204,666$ 196,500 $ 401,256
Currant Period Enforceable Obligstions (tE): 100,000 $ 109,000 304,665 $ 196,600 $ 501.266
Certitication of Oversight Board Chairman:
Pursuant to Section 34177 (o) ofsheilealth and Safety Code, / Stenature Tele hereby certify that the shove isa true and accurate Recognized Obligation Payment Schedule for the abovenamed successor agency. Signature
Title
ни
НЕ ВООТ
Orange Cove Recognized Obligation Fayment Schedule (ROPS 22-23) - Report of Cesh Balances July 1, 2019 through June 30, 2020
Pursuant to Micalth and Sefery Code serdon 34377 1, Redevelope Property Tax Trust Fund (RT) may be fisted as a source of payment on the ROPS, but only to the extent no other funding saurces available or when payment from property (Report Amounts in Whole Dollers) sex revenues is required by an unforcesole obligation. Fortips on how to complate the Report of Cash Balances Form, see Cash Balance Tips Sheet Fund Sources
Bond Proceeds Reserve Balance Other
Prior ROPS
RPTTF and
Reserve Balances
Cash Balance Information for ROPS 19-20 Actuals Bonds issued on retained for future Rent, Nor-Admin Bands issued on oratte: period(s) grants. and
(07101/15 - 06/30/20) orbefore 12/31M01 01/01/11
interest. etc. Admin Commenta
Beginning Avalleble Cash Balance (Actisal 07/01/15)
398,598 818 255
Revenuelncome (Actsal 08/30120) 1,485 ROPS 19-20 ($1.489) RPTTF amounts should tie to the ROPS 19-20 total distribution from the County Auditor Controser durig June 2019 and January 2020.
Expenditures for ROPS 19-20 Enforceable Osiertons (Actual 0683020) 1.986 599,548 358.707 694.287 Expenditures reponed on PPA 19-20
* Are snout site toil any bade the seria detected as seen. for future poriodisl
5 (ROPS 19-20 RPTIF Bolances Ferraining (PPA) 818 5. 02010 05 102098 2021 and PA 18.
No entry required
TEnding Actual Available Cash Salance (06/30/20) 7.050/ toG=(1+2-3-4) = (1+2-3-4+5)
2245/s - FApply avalable Other Funds to ROPS 22-23 hem
Orange Cove Recognized Obligation Paymani Schedule (ROPS 22-23) - Notes July 1, 2022 through June 30, 2023 Item # 1 Notes/Comments
EXHIBIT B
SUCCESSOR AGENCY ADMINISTRATIVE BUDGET
• FOR FISCAL YEAR 2022-23
ORANGE COVE SUCCESSOR AGENCY ADMINISTRATIVE BUDGET FY 2022-23 FY 2022-23 Administrative Activities Personnel
County correspondence/coordination Successor Agency StaF, RSC, Lagal Counsel State comespondence/coordination Successor Agency Staif, ASG, Lagal Counsel Prepare ROPS Successor Agency Staff, RSG, Legal Counsel Prepare administrative budget Successor Agency Staff, RSG, Legal Counsel Govemmental asset transfer Successor Agency Stait, RS5, Legal Counsel Successor Agency Board staff support Successor Agency Staif, RSS, Legal Counsel Management of dissolution activities Successor Agency Staff, RSS, Legal Counsel Annualaudit Accountant
Manage/monitor finances Successor Agency Staff, RSG
Agendas/minutes/Brown Act records Successor Agency Staff assistance
Budget by Personnel Description
Estimated Average Total ROPS A Pariod ROPS B Period
Hours Rate
Successor Agency Staff Costs Salaries, Wages, Benefits 1,400 Operating Expenses Insurance, Supplies, Mainsenance $42 59,600 59,500 RSG, ITE Advisory Services (ROPS Preparation, Legislative Guidance, 5,000 5,000 110 20,000 20,000
Property Disposition, Cash Flow Projections, State/County Correspondence, etc.)
Legal Counsel
Legal Services (Review materials. Meeting attendance is 50 changed to the City for City 9,900 9,900
Accountant
Successor Agency Board Costs Council/Successor Agency meetings.) Audit Services n/a Supplies and Meeting Operations Cost 3,500 3,500
Contingency 2,000 2,000
Grand Total
100,000 $ 100,000 $