IMPORTANT NOTICE REGARDING THIS MEETING: To protect our residents, officials, and staff, and in alignment with AB 361 and Orinda City Council Resolution No. 42-21, in which certain teleconference requirements of the Brown Act have been suspended, including the requirement to provide a physical location for members of the public to participate in the meeting, this meeting will be held by Teleconference.
BY
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By PC:
MEETING URL:
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MEETING ID: 924 9319 5201
By Telephone:
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MEETING ID: 924 9319 5201
JOINT CITY COUNCIL &
SUPPLEMENTAL SALES TAX OVERSIGHT COMMISSION
MEETING AGENDA
Wednesday, March 23, 2022
7:00 PM - SPECIAL MEETING
City Council
Agenda Page 1 03.23.22
How to follow or participate in the meeting:
Members of the public may observe and participate in the meeting at the teleconference location highlighted above. To ensure that the City Council & SSTOC receives your comments, we strongly encourage you to submit your comments in writing in advance of the meeting by following instructions below:
Send your e-mail to [email protected] by 3pm on the day of the meeting.
Those e-mails will be forwarded to the City Council. They will also be made a part of the public record and be available to view upon request by contacting the City Clerk at [email protected] or 925-253-4221. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box link:
https://cityoforinda.box.com/s/aqrelwbwv0wc37m5hkju2o8a0sta7bup Comments may also be submitted by e-mail during the meeting up until the closure of public comment period on the relevant agenda item. These will be read into the record by staff at their normal cadence and will be limited to a maximum of 3 minutes. To be read into the record, e-mail must contain in the City Council
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subject line “Public Forum – Not on the Agenda” or “Public Comment – Agenda Item #” with the relevant agenda item indicated.
To comment orally in real time during the meeting, you may use the Zoom “raise your hand” function on your computer screen or the *9 function on your phone. 7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Nick Kosla, Amy Worth
Vice Mayor Inga Miller, Mayor Dennis Fay
SSTOC Commissioners: Brad Barber, Chris Decareau, Rachelle Latimer Yasaman Lee, Melanie Light, Paula Reinman, Alex Weinstein, Vice Chair Latika Malkani, Chair Jud Hammon
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council & SSTOC that is not on the agenda. Additionally, a speaker has the option of addressing the Council & SSTOC on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council/SSTOC discussion or action.
E. POLICY MATTERS
E.1. Supplemental Sales Tax Oversight Commission (SSTOC) Annual Report
Recommendation:
Review, discuss, and accept the FY 2020/21 SSTOC Annual Report, and provide Direction, if any.
E.2. Discussion of Future Activities and Actions Related to Measure R Emphasis Areas – Emergency Preparedness, Fire Prevention, Roads, and Strom Drains
Recommendation:
Receive Report, Discuss, and Provide Direction, if any.
F. ADJOURNMENT
City Council
Agenda Page 3 03.23.22
The next Regular Meeting of the Orinda City Council will be held on Tuesday, April 05, 2022 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary.
Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.
City Council
Staff Report
Agenda Item: E.1
Date: March 23, 2022
Department: Administration
AGENDA TITLE: Supplemental Sales Tax Oversight Commission (SSTOC) Annual Report
RECOMMENDATION:
Review, discuss, and accept the FY 2020/21 SSTOC Annual Report, and provide Direction, if any.
DISCUSSION:
The Supplemental Sales Tax Oversight Committee (SSTOC), which met for the first time on March 10, 2021, is the successor commission to the Citizens Infrastructure Oversight Commission (CIOC). As a result, this document also reports on work done by the CIOC prior to its dissolution at the end of 2020. This first Annual Report of the SSTOC is intended to address the recently-completed fiscal year (July 1, 2020 through June 30, 2021). The report includes a summary of those portions of the Annual Comprehensive Financial Report (ACFR) that are within the purview of the SSTOC.
This report also includes summaries of relevant historical and upcoming City efforts to address Wildfire Risk Reduction, Disaster Planning, and Maintenance/Repair of Roads and Storm Drains, to help the reader form a more complete perspective of the City's efforts and plans in those areas.
DUTIES OF THE COMMISSION
The SSTOC Bylaws, dated December 5, 2020, and adopted by Resolution #67-20, indicate that the role of the Commission is to make recommendations and provide advice to the City Council and City Staff, regarding revenue generated from the VoterApproved Sales Tax (Measure R, 2020), as well as remaining revenues from the 2012 ½-cent Supplemental tax, and from any remaining balances of the Measure J 2014 and Measure L 2016 General Obligation Bond Funds.
The bylaws specify that the priority programs for the SSTOC include:
Wildfire threats and reduction of fire fuels from public and private property Disaster planning and emergency response
Coordination and delivery of the programs funded by the taxes Critical public storm drainage infrastructure
Long-term road repair and maintenance
As part of Resolution 67-20, the Council also re-assigned the remaining oversight duties of the CIOC to the SSTOC.
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REQUIREMENT FOR ANNUAL REPORTS
The Bylaws and Resolution 67-20 call for the SSTOC to provide an annual written report to the City Council. The report is required to include information from the Annual Audit regarding expenditures from the Add-on Supplemental Sales Tax (Measure R, 2020), as well as remaining revenues from the 2012 one-half-cent Supplemental Tax, and from the Measure J 2014 and Measure L 2016 General Obligation Bond Funds.
The report is also required to summarize the achievements and plans of the Commission.
FINANCIAL IMPACT:
There is no financial impact associated with receiving this report.
ATTACHMENTS:
A. SSTOC 2020/21 Annual Report
Respectfully Submitted by:
David Biggs
City Manager
Prepared By: Sheri Smith, City Clerk
Approved by:
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Supplemental Sales Tax Oversight Commission
Annual Report
for the
Fiscal Year Ending June 30, 2021
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Report for the Fiscal Year Ending June 30, 2021
TABLE OF CONTENTS
I. Introduction 1
II. Background 1
A. Role and Responsibilities of the Supplemental Sales Tax Oversight Commission 1 B. Overview of Measure R (2020) 2
C. Collaboration with other Agencies 2
III. Goals 6
A. Goals Regarding Wildfire Risk Reduction and Emergency Preparedness 6 B. Goals Regarding Road and Storm Drain Maintenance 7
IV. Accomplishments 9
A. Accomplishments to Date Regarding Wildfire Prevention 9 B. Accomplishments to Date on Roads 10
C. Accomplishments to Date on Storm Drains 12
V. Financial Details 15
A. Annual Audit 15
B. Revenue and Expenses 16
Appendix A: SSTOC Annual Financial Background for the Fiscal Year Ending June 30, 2021 23 Appendix B: 11/10/2021 Quarterly Measure R Revenue and Expense Fiscal Year 2021-2022 38 Appendix C: Summary of Road Repair Plans 44
Appendix D: Summary of Storm Drain Repair Plans 48
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 1 I. INTRODUCTION
This is the first Annual Report of the Supplemental Sales Tax Oversight Commission (SSTOC). The SSTOC, which met for the first time on March 10, 2021, was established by the City Council to provide advice regarding revenue generated by the voter approved 1 percent Supplemental Sales Tax (Measure R, 2020), particularly regarding efforts in Wildfire Risk Reduction, Disaster Planning, and Maintenance/Repair of Roads and Storm Drains.
The SSTOC was also assigned to be the successor commission to the Citizens Infrastructure Oversight Commission (CIOC). As a result, this document also reports on remaining revenues from the 2012 one-half percent Supplemental Sales Tax (Measure L), as well as the Measure J (2014) and Measure L (2016) General Obligation Bond Funds, and summarizes the remaining work done by the CIOC prior to its dissolution at the end of 2020.
This Annual Report addresses the recently-completed fiscal year (July 1, 2020 through June 30, 2021) and includes a summary of those portions of the audited Annual Comprehensive Financial Report (ACFR) that are within the purview of the SSTOC. To help the reader form a more complete perspective of the City's efforts and plans to address Wildfire Risk Reduction, Disaster Planning, and Maintenance/Repair of Roads and Storm Drains, this report also includes summaries of relevant historical and upcoming City efforts in those areas
Recently, Orinda residents, City of Orinda staff, non-resident property owners, and other interested persons have made important progress in reducing wildfire risk in Orinda and preparing for emergencies in general. However, a significant fraction of our City is rated as a Very High Fire Hazard Severity Zone, and a great deal more work remains to reduce our overall wildfire risk. Similarly, while our City has had considerable success in the past several years repairing our public roads and storm drains, we still have many large storm drain pipes at risk of failure, and we need to protect the investment we have made in our roads.
We find ourselves in exceptional times, with a very severe drought currently impacting much of the US, and global climate change impacting all of us for the foreseeable future. We must find ways to adapt quickly, and our City is called upon to act in exceptional way. We hope that the following pages will give better insight into our recent successes, the work we still have ahead of us, and how voterapproved funding sources can support those efforts.
II. BACKGROUND
A. Role and Responsibilities of the Supplemental Sales Tax Oversight Commission (SSTOC)
DUTIES OF THE COMMISSION
The SSTOC Bylaws, dated December 5, 2020 and adopted by Resolution #67-20, indicate that the role of the Commission is to make recommendations and provide advice to the City Council and City Staff, regarding revenue generated by the Voter Approved Sales Tax (Measure R, 2020), as well as remaining revenues from the 2012 ½-cent Supplemental Sales Tax, and from the 2014 E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 2 Measure J and 2016 Measure L General Obligation Bond Funds. As part of the resolution, the Council also re-assigned the remaining oversight duties of the CIOC to the SSTOC.
The SSSTOC bylaws specify that the priority programs for the SSTOC include:
· Wildfire threats and reduction of fire fuels from public and private property · Disaster planning and emergency response
· Coordination and delivery of the programs funded by the taxes · Critical public storm drainage infrastructure
· Long-term public road repair and maintenance
REQUIREMENT FOR ANNUAL REPORTS
The Bylaws and Resolution #67-20 call for the SSTOC to provide an annual written report to the City Council. The report is required to include information from the Annual Audit regarding expenditures from the Add-on Supplemental Sales Tax (Measure R, 2020), as well as remaining revenues from the 2012 one-half-cent Supplemental Tax, and from the 2014 Measure J and 2016 Measure L General Obligation Bond Funds. The report is also required to summarize achievements and plans of the Commission.
NEAR-TERM PRIORITIES
At the City Council Meeting of March 2, 2021, the Council received and approved a staff report regarding the roles and priorities for the SSTOC, including a recommendation that the key priority items for SSTOC in the near term should be:
· Implementation of a Chipper Program, to assist with expanded wildfire fuel reduction in the City.
· Reduction of fuel loads on publicly owned properties, in order to improve community safety and compliance with regulatory requirements.
· Identification of disaster planning needs.
· Other wildfire risk reduction and disaster planning needs, as may be identified.
B. Overview of Measure R (2020)
In 2012, the voters in the City of Orinda approved a ½ cent add on sales tax that would last for 10 years, expiring in 2022. The priority focus for the expenditures was the improvement of the public roads and drains. In 2019, the City Council began looking at additional, long term, unmet needs.
Roadway conditions in Orinda had been improved greatly as a result of the 2012 add-on sales tax, combined with two voter-approved General Obligation Bond measures providing over $50 million. In 2020, the City Council presented the voters with a new measure, Measure R, a general add-on sales tax that would increase the add-on sales tax from ½ cent to 1 cent; and provide for its collection for 20 years.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 3 In November 2020, the voters approved Measure R. The collection of the tax started April 1, 2021. The City Council appointed the Supplemental Sales Tax Oversight Commission (SSTOC), to review spending plans and propose initiatives, as was called for in the ballot measure.
When Measure R was drafted, the City Council identified several key needs related to critical protection and safety of the general public and private properties. Priorities for the expenditure of the Measure R funds included:
· Wildfire Fuel Reduction / Vegetation Management.
· Disaster / Emergency Preparedness.
· Storm Drain Improvements to protect against flooding and road collapse. · Continued maintenance of public roadways, to protect the investments made in the last 10 years, which included over $50 million directly funded by voter approved tax dollars.
Measure R Funds were proposed to be used for a combination of both Operating Budget Programs as well as Capital Improvement Projects.
C. Collaboration with other Agencies
Wildfire Risk Reduction and Emergency Planning both require collaboration with nearby/overlapping organizations and agencies. A wildfire is an uncontrollable conflagration which sweeps across the land irrespective of who owns it or is responsible for its maintenance. Reducing the risk of such a disaster requires cooperation and collaboration across many interlocking jurisdictions and agencies.
Major organizations in the Orinda area that are currently active in wildfire risk reduction and emergency preparedness include:
Moraga Orinda Fire District (MOFD)
Contra Costa County Fire Protection District (ConFire)
Lamorinda Community Emergency Response Team (Lamorinda CERT) Diablo Firesafe Council
Orinda Firewise Council (OFC)
City of Lafayette, Town of Moraga, Canyon, City of Berkeley, City of Oakland CalTrans
Contra Costa Transportation Authority
East Bay Municipal Utility District (EBMUD)
East Bay Regional Parks District (EBRPD)
Utilites
Telephone and wireless providers (AT&T, Verizon, TMobile, Sprint, etc.) Pacific Gas and Electric Company (PG&E)
Of these organizations, the following organizations play a particularly critical role for the City of Orinda:
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 4 Moraga Orinda Fire District
The Moraga-Orinda Fire Protection District is an independent special district formed in 1997 to provide fire protection and emergency medical services to the communities of Moraga and Orinda and the surrounding unincorporated areas. It is governed by an independent, five-person, elected board of directors and is funded through ad valorem property taxes and a special “fire flow” parcel tax on properties in Orinda and elsewhere within the District.
In addition to fire suppression and emergency medical services, MOFD has responsibility for enforcement of the California and MOFD Fire Codes, as well as various county ordinances with respect to fire safety. The District also has a leading role in hazardous wildfire fuels reduction, which it shares with other entities. This responsibility is carried out through the MOFD “Exterior Hazard Control Ordinance,” which is designed to minimize fire danger by controlling the density and arrangement of hazardous vegetation.
In enforcement of this ordinance, the MOFD works with private landowners in the District, the East Bay Regional Park District, East Bay Municipal Utilities District, Pacific Gas and Electric Company, Contra Cosat County, the City of Orinda and Town of Moraga, other public agencies, fire districts and CalFire.
For more details please see:
· MOFD website: www.mofd.org/
· MOFD Wildfire Action Plan: www.mofd.org/our-district/fuels-mitigation-fireprevention/community-wildfire-protection-plan-cwpp · Hazardous Wildfire Fuels Reduction Program: www.mofd.org/our-district/fuels-mitigationfire-prevention/hazardous-wildfire-fuels-reduction-program Firewise USA
Sponsored by the National Fire Protection Agency in cooperation with the USDA Forest Service, the national Firewise USA recognition program provides a volunteer, collaborative framework to help neighbors in a geographic area get organized, find direction, and take action to increase ignition resistance of their homes and community and to reduce wildfire risks at the local level. Any community that meets a set of voluntary criteria on an annual basis and retains an “In Good Standing Status” may identify itself as being a Firewise Site. Orinda has a very active Firewise program, with at least 1,955 Orinda homes taking part. www.nfpa.org/Public-Education/Fire-causes-andrisks/Wildfire/Firewise-USA E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 5 The Orinda Firewise Council
Orinda’s Firewise groups are joined into a network called the Orinda Firewise Council (OFC) which meets bimonthly to educate group leaders, discuss best practices, and learn to live with wildfire in a more efficient way. Since its founding in February 2020, this network has had a profound effect on the development of wildfire mitigation strategies and programs. Their Education and Outreach Committee has hosted their webinar, “Getting Started with Firewise” and has been instrumental in the creation of most of the Firewise groups. The latest webinar was presented in partnership with CERT and is posted on their website. In addition, they have partnered with MOFD by having the MOFD Fire Marshal join in neighborhood assessment walks, to give out important wildfire prevention materials and to let these new Firewise groups know they have MOFD support.
When MOFD unexpectedly received a $90,000 grant from the Diablo FireSafe Council, they reached out to the OFC network to quickly organize neighborhoods for additional chipping events. In another collaboration example, MOFD has reached out to the OFC to recruit volunteers for MOFD's pilot Fire Adapted Community Ambassador program.
Further information is available at www.orindafirewisecouncil.org Lamorinda Community Emergency Response Team (CERT)
Lamorinda CERT is a program of the Moraga-Orinda Fire District set up to give critical support to first responders, provide immediate assistance to victims, and organize spontaneous volunteers at a disaster site as auxiliary responders. CERT members also help with non-emergency projects that help improve the safety of their communities.
More than 1,000 people have been trained since its inception, with about 550 individuals currently active. Lamorinda CERT was an integral partner in Lafayette’s Springhill Evacuation exercise in March of 2019, the Orinda Sleepy Hollow evacuation in 2020, and the MOFD tabletop evacuation exercise in 2021.
CERT works closely with the Police Department regarding evacuation planning, training and implementation. Lamorinda CERT and the Police Department utilize the ZoneHaven evacuation zone program. Under Police Department supervision, ZoneHaven defines notification zones which are used to inform individuals of evacuation status and efficiently implement community evacuation. Further information is available at www.zonehaven.com/aware/.
Currently, CERT is researching and developing protocols for communication during a disaster when the power is out. Lamorinda CERT, in partnership with Lamorinda Area Radio Interest Group (LARIG), operates three fixed-site and one portable GMRS repeaters for communications throughout the E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 6 Lamorinda area. When power is out and cell phones are overwhelmed, GMRS provides a communication link for the general public using battery powered hand-held radios along with base station radios. CERT hopes to make them available to residents.
With a new FEMA curriculum as localized by the Contra Costa CERT Coalition in 2020, Lamorinda CERT plans to train as many people as possible in the new CERT materials. This includes 2 classes each year, normally about 50 students each, plus updating and expanding the current CERT members knowledge through Monthly Meetings. We encourage former students to come back and audit the new classes. lamorindacert.org
III. GOALS
A. Goals Regarding Wildfire Risk Reduction and Emergency Preparedness In its September 8, 2021 meeting, the SSTOC approved the following set of recommendations aimed at reducing Wildfire Risk and improving overall Emergency Preparedness. These recommendations were submitted to the City Council September 21, 2021.
NEAR-TERM OR “IMMEDIATE” RECOMMENDATIONS (Fiscal Year 2021-2022)
1. Hire and train an additional dedicated City staff member to provide “boots on the ground” support for wildfire risk reduction, emergency preparedness, and home hardening efforts.
2. Provide roadside fuel reduction and vegetation management, particularly along evacuation routes.
3. Create a vegetation and structure inventory of City and residential properties in order to utilize novel computer modeling of fire in the Wildland Urban Interface.
4. Continue to clear city property to comply with MOFD Fire Code, and budget and plan for annual clearance.
5. Establish an extensive community education and motivational program regarding Wildfire Risk Reduction, Home Hardening, and Emergency Preparedness.
6. Define police and other emergency staff required to assist the public during evacuations and assure adequate staffing levels will be available.
7. Publicize the existing chipper program and explore implementation of a gridded program.
8. Explore alternate funding to incentivize residents to achieve fuel reduction, home hardening, and emergency preparedness.
9. Expand the pilot program for NO PARKING on red flag days.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 7 LONG-TERM OR MULTI-YEAR RECOMMENDATIONS (Through 2024)
1. Long-term strategic plan. The City should develop a matrix for success which includes periodic goals for residential compliance, a vegetation maintenance schedule and improved emergency preparedness.
2. Enhance relations with agencies with overlapping interests, such as EBMUD, PG&E, East Bay Regional Parks, and CalTrans.
3. Educate landscapers, nurseries, and garden centers regarding Orinda regulations, standards and best practices.
4. Continue to update City Ordinances to reflect MOFD’s continuing efforts to strengthen the Fire Code and Building Code.
5. Develop and implement a plan to help Orinda homeowners maintain affordable fire and hazard insurance.
6. Develop and adopt an environmental plan to address climate change locally.
Many of these goals are rather general in scope. The commission recognizes the need for more welldefined goals to be established, and will be working to help the City refine such goals in the next several months.
B. Goals Regarding Road and Storm Drain Maintenance
The City Council directed the SSTOC to focus primarily on Wildfire Risk Mitigation and Emergency Preparedness for its initial few years. As a result, the commission has not discussed updates to goals for Road and Storm Drain Maintenance that were defined by the CIOC. For completeness, the existing Road and Storm Drain Maintenance goals are listed below.
Road Maintenance
In the 2019 Road and Drainage Repairs Plan, the CIOC recommended the following road-maintenance objective:
Complete the repair of the public roads, then maintain these recently- repaired roads at the level we have achieved, using recommendations from the StreetSaver program as a guide, to minimize the long-term cost of maintenance.
The CIOC recommended that this objective would be realized by:
1. Using existing funding to complete the repair of the public Residential roads by the end of E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 8 calendar year 2021.
2. Using existing funding to complete the repair of the public Arterials and Collectors by the end of calendar year 2023.
3. By 2023, extending the current ½ cent add-on sales tax or developing an alternative source of funding yielding the same continuing revenue.
4. Every four years, evaluating whether growth in existing revenue sources is adequate to achieve our objective, and if not, developing additional funding sources to fill the gap.
5. Since funding needs are unlikely to be constant from year to year, the City should set aside in reserves any funding available in any given year but not required to meet current requirements.
6. Continuing the Pavement Management approach described [in Attachment 8 of the original report], including regular pavement condition assessments, the use of the StreetSaver program to guide City Staff in the selection of treatment schedules for all of the city's public streets, considering such factors as how groupings of segments can minimize overall cost and minimize impacts to the citizens using the roads.
See Appendix C for further details of about maintenance/repair plans for our public roads.
Storm Drain Repairs and Maintenance
The 2019 Road and Drainage Repairs Plan did not define an overarching set of goals regarding storm drains. However, the Plan did provide an overview of the status of the Storm Drain system and identified key maintenance issues, along with a rough cost estimate and prioritization for those repairs.
Orinda's storm drain system includes about 17 miles of public storm drain pipes. These pipes, made from various materials, include Corrugated Metal Pipes (CMP), Reinforced Concrete Pipes (RCP), and various plastic pipes (HDPE, PVC etc.).
The City has replaced many of the smaller pipes beneath public roads, within the annual paving projects. Several larger pipes were also replaced in the 2012-2020 time frame within Capital Improvement Projects. However, many remaining CMP pipes have been in place well beyond their design life, and therefore may need to be replaced soon. Other pipe materials (RCP, HDPE, etc.) have much longer design life, and are thus less likely to be at current risk.
The City’s Capital Improvement Plan (CIP) includes an ongoing program for maintaining and updating a detailed database of the Storm Drain system, and for performing video inspections of storm drain pipes in the public storm drain system on an as needed basis. Pipes are repaired or replaced as needed, and the City is continuously building a more complete record of pipe conditions.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 9 As was described in the 2019 update to the Orinda Road and Drainage Repair Plan, roughly $30 Million will likely be needed over the next 10 years or so, to better assess the condition of our pipes within our public storm drain system and to repair or replace pipes that are likely to fail. About $10 Million of that will be needed over the next 3 to 5 years, to do the detailed inspections and to repair or replace the larger storm drain pipes found to have the highest risk of failure.
See Appendix D for further details of about public storm drain maintenance/repair plans.
IV. ACCOMPLISHMENTS
A. Accomplishments Regarding Wildfire Prevention
Some of the City'srecent effortsto enhance wildfire prevention and preparedness within our community are listed below. The list begins with items that were complete by June 30, 2021, but separately liststasks that are still in process, help provide a more complete picture. · Hired a temporary administrative contractor to assist in setting up and administering the SSTOC. · Adopted updates to the Fire Code in consultation with the Moraga-Orinda Fire District. · Adopted a Disallowed Plant List.
· Started enhanced fuel reductions on, and GIS mapping of, City property for future fuel management.
· Initiated procurement of chipper and new truck for dedicated year-round Orinda Chipper Service to assist property owners with wildfire fuel reduction (and initial coordination with MOFD to staff the City’s chipper).
· Modified tree protection ordinance to allow for easier wildfire prevention tree removal. · Updated a pilot Red-Flag Day parking restriction program on El Toyonal. · Adopted the introduction of grazing at Orinda Oaks Open Space with neighborhood outreach and Council approval for a one year trial period.
· Awarded a contract for an update of the Safety Element of the City’s General Plan with a survey and community meetings currently underway.
· Issued trim notices to abutting City property owners to address vegetation requirements for vertical clearance over public roadways.
· Increased communication regarding wildfire prevention and resources available. Have retained a firm to provide assistance in further enhancing communications and outreach with an emphasis on implementing suggestions outlined by the SSTOC communications committee. · Secured a grant of $40,000 to develop a Local Roads Safety Plan. · Retained a firm to assist the City in identifying and securing grants related to wildfire prevention and other Measure R priority areas.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 10 · Undertook two mock evacuation drills, one with the Town of Moraga. · Coordinated with PG&E on tree trimming and enhanced fuel reduction in the City.
The following items were introduced and/or largely completed after June 30, 2021. They are included here to provide a view into ongoing and upcoming activities. · Encouraged EBMUD to remove the 1,500 Monterey pine trees at the San Pablo Reservoir, and encouraged CalTrans to remove wildfire fuel along Route 24. · Generated a contact list of formal and informal Firewise Council groups and some Orinda Homeowner Associations.
· Amended the Thorn Hauling contract for tree removal services. · Enhanced Social Media platforms to grow our current engagement with more postings and higher frequency of posts.
· Created a Fire Evacuation Route flyer based on ZoneHaven areas for North and South Orinda with input from MOFD.
· The Fall edition of The Orinda Way publication was dedicated to Fire Prevention and Emergency Preparedness and was distributed to all Orinda households in October. · Completed a “home hardening” project for the Wilder Ranch House by replacing the wood shingles with a composite roof.
· City staff presented information to the City Council regarding SB 9, which would allow single-family lots to be subdivided. The provisions for very high fire zones is still under review as well as the effect on parking and congestion during a fire evacuation. · Prepared and planned for Public Safety Power Shutoff with a City staff taskforce and communitywide social media posts. · Updated the City’s website: Added a button with a direct link to Emergency Preparedness, as well as other relevant links, documents, and information pages.
B. Accomplishments on Roads
The City of Orinda has approximately 93 miles of paved publicly-maintained roads and roughly 17 miles of publicly-maintained storm drain pipes. In the first years since incorporation in 1985, the City was only able to repair and maintain the most heavily-travelled roads (Arterials, Collectors, and School Routes). By 2004, most of the city's Residential roads had deteriorated badly, and it was clear that available funding was insufficient.
The City began a concerted effort to study the problem and recommend solutions. Real progress on improving the Residential roads began after voters approved a half-cent sales tax in November 2012.
The first revenues from this funding source, targeted for repair of Residential streets and drains, were available in April 2013.
In 2014, voters approved a $20 Million general-obligation bond (Measure J), to provide additional funds for repairs of Residential roads and storm drains. Another funding increment, also targeted for E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 11 repairs of Residential roads and drains, was provided by the subsequent passage of the 2016 Bond Measure L ($25 Million).
The results of this effort are clear: In 2006, the overall average Pavement Condition Index (PCI) of Orinda's public roads was 46 ("Poor" category). By the end of 2020, the system-wide average PCI was 85 ("Very Good" category), and only a few roads (less than 6% of the system) had a PCI less than 50.
As of December 2021, approximately 92% of Orinda’s public roads had been repaired. This is a tremendous accomplishment!
Table IV-1 shows the lengths of Orinda's public roads that have been repaired from 2012 through 2020. Streets included in the 2020 paving project are shown in Table IV-2. Most of the remaining 8% of our public roads that need significant repair are expected to be repaired in the upcoming paving project. The final 2 miles of roadway needing repair are presently scheduled for the summer of 2023.
Further information on plans regarding future pavement maintenance and repairs are discussed in Appendix C.
Table IV-1. Lengths of Orinda's Public roads repaired from 2012 through 2020 Year Residential Streets
Miles of Rehabilitation
Arterials and Collectors
Miles of rehabilitation
2012 0.66 1.77
2013 -- --
2014 0.94 3.86
2015 6.85 2.24
2016 8.50 0.73
2017 10.46 0.36
2018 13.74 1.34
2019 24.35 0.86
2020 1.99 4.45
Total Miles of Orinda Roads Repaired 83.10
Table IV-2: List of Streets included in the 2020 Paving Project (Fiscal Year 2020-21) Street Name Begin location End Location Length (ft)
Camino Pablo Miner Road Monte Vista Road 4,685
Camino Pablo Monte Vista Road Bear Creek 1600
Glorietta Blvd Moraga Way Rheem Blvd 3,060
Honey Hill Road Charles Hill Road Miner Road 2,048
Miles repaired: Sub-Totals 67.49 15.61
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 12 Moraga Way Bryant Way Camino Pablo 870
Morga Way OverHill Road Woodland Road 11,004
Glorietta Blvd OverHill Road City Limit 2,275
Hall Drive Moraga Way Donald Drive 3,000
Orindawoods Greystone Terr E. Altrarinda 1,091
OrindaWoods Kite Hill Road Greystone Terr 1,470
Orindawoods Altarinda Road Kite Hill Road 1,760
Altarinda
120' N/O Wild Plum
Way Orindawoods 600
TOTAL LENGTH 33,463
C. Accomplishments on Storm Drains
Orinda's storm drains, many of which are located under our roads, are largely out of sight and most of us are not aware of how extensive Orinda's storm drain system actually is. For the most part, our storm drains are only noticed when problems arise. The sinkhole created in January 2017 on Miner Road, caused by the failure of the culvert under the road, clearly shows the necessity to address storm-drain rehabilitation work as quickly as possible.
To develop a better understanding of the status of the storm drain system, the City funded two recent surveys of the system. The first survey, summarized in a March 2016 report by Schaaf and Wheeler, focused on a hydraulic assessment of the larger, higher-risk drains. The second survey, summarized in an August 2019 report by Drake Haglan and Associates, focused on updating inspections of poor-condition, large diameter pipes, providing updated cost estimates for recommended repairs of those pipes, and generating a prioritized list of repairs and potential improvements.
The City has an ongoing program that includes maintaining and updating the Storm Drain Database, and performing video inspections of storm drain pipes, to provide a more accurate assessment of the status of these pipes, the risk of failures, and the cost of any needed repairs.
The majority of the public storm-drain pipes are located under public roads, and many of the smaller pipes are being replaced as a part of our ongoing paving projects. Table IV-3 below summarizes repairs of storm drain pipes that were performed as part of our paving projects since 2012. Table IV-4 lists the storm drains repaired as part of the FY2020/2021 paving project.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 13 Table IV-3 Drains that were repaired or replaced as part of the Paving Projects from 2012 through 2020
Year
Linear Feet
replaced or lined Total cost
2012 300 $91,464
2013
2014
2015 384 $133,644
2016 397 $200,096
2017 2,226 $672,364
2018 4,462 $1,768,008
2019 2,406 $1,065,400
2020 1,639 $560,000
TOTAL 11,814 $4,490,976
Table IV-4: Storm Drain repairs within FY 2020/2021 Paving Project Drain Size/Type Linear Feet
18" CIPP 531
12" HDPE 70
15" HDPE 35
18" HDPE 512
24" HDPE 132
30" HDPE 50
36" HDPE 60
42" HDPE 40
17"x13" CMPA 65
35"x24" CMPA 63
42"x29" CMPA 81
Total 1,639
Table IV-5 summarizes recent large-scale storm drain projects that were funded outside of the paving project funds (1/2-cent add-on sales tax or Measure J) and which are in-process or were completed in the last several years.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 14 Table IV-5: Recent large-scale Storm Drain projects, funded outside of the Paving Projects
North Lane
project
(CIP #4070)
All new trench and 60"
Reinforced Concrete Pipe
Approx.
$3.2
Million
Primarily funded through federal
grants plus funds from EBMUD
and Orinda drainage impact fees
Miner Rd.
sinkhole project
(CIP #4121)
Replaced a failed 72” Corrugated
Metal Pipe with a 7.5 ft high x 16
ft. Wide Reinforced Concrete Box
culvert
Approx.
$3.3
Million
Federal emergency repair funding
supplemented with funds from the
Orinda General Fund
Brookwood
culvert repair
(CIP #4151)
Line the invert (bottom) of a 144”
Corrugated Metal Pipe with
concrete
$ 37,000 Funded through the Gas tax
2020 SD
Improvement
Project
(CIP #4162)
· 549 Miner Rd., 28" x 36"
CMP- concrete lined
· 548 Miner Rd., 28" x 42"
CMP- concrete lined
· Camino Pablo at Manzanita,
32" x 52" CMP- concrete
lined
· 216 Camino Sobrante, 24”
CMP – PVC lined
$205,000 Funded through the Drainage
Impact Fees
3 Woodland Rd. Repair corroded invert in 72”
CMP in city-accepted easement $11,000 Funded through the Drainage Impact Fees 118 Lombardy
Lane
24" CMP – replace 12-ft segment
of corroded invert with concrete $15,000 Funded through the Drainage Impact Fees The 2019 Road and Drainage Repair Plan estimated that roughly $30 Million will likely be needed to better assess the condition of our public storm drain system and to repair or replace pipes that are likely to fail over the next 10 years or so. The highest priority ones, “Category A” are those considered to require repairs within 5 years. Replacement of these pipes is estimated to cost $10 Million.
The remaining $20 Million for the “Category B”, lower priority pipes, has not been programmed into the CIP. However, when opportunities to repair/replace poor condition pipes arise (e.g. during annual paving projects), the City includes such work in the project. Furthermore, CIP Project #4111 “Annual Drainage Facilities Improvement Program” provides approximately $170,000 each year to maintain public drainage systems, including repairing pipes that are discovered to be in failing condition during storm events or other observations.
Plans regarding future storm drain pipe maintenance and repairs are discussed further in Appendix D.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 15 V. Financial Summary
The SSTOC Bylaws, dated December 5, 2020 and adopted by Resolution #67-20, indicate that the role of the commission is to make recommendations and provide advice to the City Council and City Staff, regarding revenue generated from the Voter Approved Sales Tax (Measure R, 2020), as well as remaining revenues from the 2012 ½-cent Supplemental tax, and from the Measure J 2014 Measure L 2016 General Obligation Bond Funds.
Income from and expenditures against the listed revenue sources are reported through the following funds:
Fund 105: Funds from Measure L(2012). Measure L was a General Fund Add-on Sales Tax (additional one-half cent or 0.5 percent), which was approved by more than 50% of the voters at an election November 6, 2012. The tax was a General Tax. As originally approved by the voters, it was scheduled to terminate after 10 years. The tax was first collected by the State in April 2013.
In November 2020, the voters approved Measure R, which terminated the collection of Measure L funds as of March 31, 2021. Measure R began to be collected April 1, 2021.
Fund 106: Funds from Measure R. Measure R is a General Fund Add-on Sales Tax (additional one cent or 1.0 percent), which was approved by more than 50% of the voters at an election November 10, 2020. The tax is a General Tax. It is scheduled to terminate after 20 years. The approval of this tax replaced the Measure L tax, which was collected at a lower rate. The Measure R tax was first collected on April 1, 2021.
Fund 741: Funds from the 2016 General Obligation Bond ($25 million Authorization). All funds in the account had been expended as of June 30, 2021. The bond measure was approved by more than two-thirds the voters at an election June 7, 2016. $25 million in bonds were issued as Series A in April 2017.
The text below provides a brief summary of the revenue collected in the funds listed above and the expenses against those funds. A more detailed financial report is presented in Appendix A A. Annual Audit
The City obtains an independent annual audit of its financial statements and completes an Annual Comprehensive Financial Report (ACFR). The City selected Maze and Associates as its auditors. For the fiscal year ending June 30, 2021, Maze and Associates has issued a “clean” opinion. This states that based on their independent review and testing, the financial statements are fairly presented in all material respects.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 16 B. Revenue and Expenses
Fund 105 Measure L – Add-On Sales Tax (1/2 Cent)
The Measure L Add-On Sales Tax, shown below, was collected for nine months of the reporting fiscal year (July 2020 – March 2021). The fund had total revenue of approximately $1.4 million and there was approximately $1.5 million in expenditures. The unexpended balance as of June 30, 2021 was $3,646,087. The balance is programmed as part of the Capital Improvement Program for future streetrelated projects.
Fund 106 Measure R – Add-On Sales Tax (1 Cent)
The Measure R Add-On Sales Tax, shown below, was collected for the period from April 1, 2021 – June 30, 2021. For the Fiscal Year, the fund reported sales tax revenue of approximately $786,000 and there was approximately $200,000 in expenditures. The unexpended balance as of June 30, 2021 was $587,348. The balance will be partially carried over to Fiscal Year 2021-2022 for the purchase of a Fund 105 (Measure L) - Add-On
Sales Tax
Fiscal Year
2020-2021
Revenue
Sales Tax Revenue 4105 $ 1,236,586
Interest Revenue 4110 40,218
Project Reimbursement 4790 114,650
Total Revenue $ 1,391,454
Expenditures
Design Contracts 7125 $ 75,618
Project/Construction Mgt 7126 $ 396,919
Construction Costs 7127 941,909
Professional Services 7180 2,700
Attorney - City General 7131 34,439
Permit Fees 7129 1,309
Total Expenditures $ 1,452,894
Fund Balance Beginning of Year $ 3,707,527
Fund Balance at End of Year $ 3,646,087
Expenditures By Project
Project
#
2019 Annual Paving Project 4120 625,391
Lavenida Culvert Repair 4148 38,985
2020 Annual Paving Project 4150 788,518
Total Project Expenditures $ 1,452,894
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 17 Truck and Chipper. Any remaining balance will be available for City Council appropriation in the future.
As noted, the fund did not have any interest earnings due to the fact that it was implemented late in the Fiscal Year and there is a lag between when the tax is collected and when it is distributed to the City.
As shown below, there were no project expenditures. There were also no Staff expenditures, as the recruitment of support staff was not completed by June 30, 2021. The City Manager did obtain interim contract professional assistance to support efforts to initiate programs and start-up of the SSTOC.
Fund 741 – 2016 General Obligation Bonds
The 2016 General Obligation Bond Fund, shown below, accounts for bond proceeds from Series A of the 2016 General Obligation Bond Authorization. The original amount issued in April 2017 was $25 million. The total revenue for the year was approximately $3,700 and there was approximately $3.2 million in expenditures in Fiscal Year 2020-2021. The ending fund balance as of June 30, 2021 was zero. The revenue in this fund included only investment earnings.
Fund 106 (Measure R) - Add-On
Sales Tax
Fiscal Year
2020-2021
Revenue
Sales Tax Revenue 4105 $ 785,786
Interest Revenue 4110 -
Total Revenue $ 785,786
Expenditures
Staff / Consultant Support $ 32,370
Legal 1,341
Finance -
Chipper Services 30,400
Public Works Right-of way 35,400
Parks - Hazard Reduction 79,127
Parks - Tree Services 19,800
Total Expenditures $ 198,438
Fund Balance Beginning of Year $ -
Fund Balance at End of Year $ 587,348
Expenditures By Project
Project
#
Fleet Chipper & Truck 0020 $ -
Total Project Expenditures $ -
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 18 A majority of the expenditures (96%) were related to construction contracts and an additional 1% was associated with design and project management costs. The Paving Manager costs accounted for approximately 3% of the expenditures.
Projected Measure R Revenue and Expenditures
The table below summarizes projected Measure R revenue and expenditures through Fiscal Year 2024/2025. Note that these are projections, and are subject to change.
At this time, for example, Orinda is projecting that approximately $4M will be available from the American Rescue Plan Act in FY 2023/2024 and FY 2024/2025. These funds are expected to replace a significant fraction of the funds from Measure R presently-listed for major Storm Drain repairs.
For additional information on recent Measure R activities and near-term planned expenditures, see Appendix B.
Fund 741 - 2016 GO Bonds
Fiscal Year 2020-
2021
Revenue
Interest Revenue 4110 $3,701
Total Revenue $3,701
Expenditures
Salaries & Wages 7055 $70,330
Benefits / Ins. Alloc. 7080 $34,635
Subtotal Staff Costs $104,965
Project/Construction Mgt 7126 $32,902
Subtotal Services $32,902
Construction Costs 7127 $3,083,334
Subtotal Construction $3,083,334
Total Expenditures $3,221,201
Fund Balance Beginning of Year $3,217,500
Fund Balance at End of Year $0
Expenditures By Project Project # $ Expense
2019 Annual Paving 4119 $1,368
2020 Annual Paving 4150 $3,114,868
Staff Costs $104,965
Total Project Expenditures $3,221,201
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 19 Other Funds that Support Maintenance and Repair of Roads and Storm Drains Maintenance and repair of Orinda's roads and storm drains are funded through several different funds and associated funding sources. This document provides detailed reporting only on Fund 105 (Measure L, the 2012 ½-Cent Add-On Sales Tax), Fund 106 (Measure R, the new 1-Cent Add-On Sales Tax), and Fund 741(the 2016 General Obligation Bonds).
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 20 However, it is important to recognize that several additional funding sources are used to support maintenance and repair of our roads and storm drains. The primary additional funds are listed below:
· Fund 200 - Gas Tax
· Fund 205 - Transportation Impact Fees
· Fund 210 - Drainage Impact Fund
· Fund 255 - Federal Grants
· Fund 260 - State Grants
· Fund 330 – Contra Costa Transit Authority (CCTA) - Return to Source · Fund 331 - CCTA - Projects
· Fund 335 - Road Maintenance (Solid Waste Provider Fees) · Fund 700 - Capital Improvement (General)
· Fund 704 - Road & Drainage Stabilization Fund
For example, the following tables, copied from the July 29, 2021 Capital Improvement Plan, summarize funding sources for the 2020 Paving Project and projected funding sources for paving projects for the next several years.
2020 Paving Project - CIP 4150
2021 Paving Project - CIP 4155
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 21 2022 Paving Project – CIP 4166
2023 Paving Project - CIP 4171
2024 Paving Project - CIP 4178
The tables below are examples of Storm Drain projects funded outside of Measure R. These tables are also copied from the 2021-07-29 Capital Improvement Plan.
Storm Drain Liner Ivy Drive - CIP 4094
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 22 Lavenida Culvert Repair - CIP 4148
Storm Drains at Moraga Way & Coral Drive - CIP 4167
The two tables below, copied from the June 15, 2021 Biennial Budget Report for Fiscal Years 2022 and 2022, show how grant funds are projected to be used to support roadway repairs, as well as other projects.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 23 Appendix A
Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
24 Purpose
The City of Orinda has four voter approved local revenue measures. In 2021 the City Council designated the Supplemental Sales Tax Oversight Committee (SSTOC) to be the oversight body for Measure R Add-On Sales Tax. The SSTOC replaced the Citizens Infrastructure Oversight Committee (CIOC), which had previously served in an oversight role for the expenditures of General Obligation Bonds and Measure L ½ cent Add-On Sales Tax. As such the SSTOC is also charged with the oversight reporting role for any unexpended balances of GO Bonds and unexpended Measure L balances.
The Administrative Services Director and Finance Staff have prepared this Report for use by the SSTOC based on the fiscal year ending June 30, 2021. This report is intended to incorporate schedules for the June 30, 2021 Annual Comprehensive Financial Report dated December 14, 2021.
Background
The four measures to be reviewed by the SSTOC include:
· 2014 General Obligation Bond ($20 Million Authorization) NO REVIEW REQUIRED ALL FUNDS EXPENDED AS OF JUNE 30, 2019 (Report Includes historical information)
Approved by more than two-thirds of the voters at an election June 3, 2014. $10 million of the bonds were issued as Series A in March 2015 and $10 million of the bonds were issued as Series B in April 2017.
· 2016 General Obligation Bond ($25 million Authorization) FINAL REVIEW YEAR – ALL FUNDS EXPENDED JUNE 30, 2021 Approved by more than two-thirds of the voters at an election June 7, 2016. $25 million in bonds were issued as Series A in April 2017;
· Measure L a General Fund Add-on Sales Tax (additional one-half cent or 0.5 percent).
Approved by more than 50% of the voters at an election November 6, 2012. The tax is a General Tax. As originally approved by the voters it was scheduled to terminate after 10 years. The tax was first collected by the State in April 2013. In November 2020, the voters approved Measure R which terminated the collection of Measure L funds as of March 31, 2021 and Measure R began to be collected April 1, 2021. · Measure R a General Fund Add-on Sales Tax (additional one cent or 1.0 percent).
Approved by more than 50% of the voters at an election November 10, 2020. The tax is a General Tax. It is scheduled to terminate after 20 years. The approval of this tax replaced the Measure L tax which was collected at a lower rate. The tax was first collected on April 1, 2021.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
25 Annual Audit
The City obtains an independent annual audit of its financial statements and completes an Annual Comprehensive Financial Report (ACFR). The City Council has selected Maze & Associates as its independent auditors. In April, the Auditors conducted preliminary review and testing of items for the Annual City Audit. Additional work undertaken in October and November.
For the fiscal year ending June 30, 2021, Maze and Associates has issued a “clean” opinion.
This states that based on their independent review and testing, the financial statements are fairly presented in all material respects. The Auditors opinion covers the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information presented in the ACFR. This is the highest opinion an agency can receive. The Auditors Opinion is included on page one of the ACFR.
The ACFR was issued in December 2021 and presented to the City Council at a public meeting on January 11, 2022.
Voter Approved Taxes Reporting – Separate Funds
The City of Orinda, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. As of June 30, 2021 all funds in the 2014 Bond fund were expended and therefore, there is no current year information to report. This fund has been closed since June 30, 2019.
In the 2021 Audit, the 2016 Capital Project Bond fund is reported in the ACFR as a Major Fund for the final time, as all monies were expended as of June 30, 2021.
Because the Add-On Sales Tax are a general tax for the Government-wide Financial Statements the related activities are consolidated with the General Fund. The City Council appropriates these funds for high priority initiatives identified as part of the dialogue with the community when the measures were presented to the voters. The City includes additional schedules in the ACFR (pages 87-92) that differentiate separately the activities in the General Fund between:
· Measure L Add-On Sales Tax (1/2 Cent) Fund #105
· Measure R Add-On Sales Tax (1 cent) Fund # 106; and
· General Purpose – General Fund, Fund #100
The ACFR schedules provide a high level overview of the separate funds used to account for the individual measures. Excerpts from the ACFR have been included at the end of this report as Attachment B.
The complete ACFR can be viewed on the City website at:
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
26 https://www.cityoforinda.org/436/Most-Recent-Audited-Financial-Statements Narrative Summary Related To Voter Approved Funds
The ACFR provides a high level summary of the activity within the funds. The information in this report provides additional detail and a narrative discussion of the Fiscal Year 2020-2021 activity.
Fund 105 Measure L – Add-On Sales Tax (1/2 Cent)
The Measure L Add-On Sales Tax was collected for nine months (July 2020 – March 2021).
The fund had total revenue of approximately $1.4 million and there was approximately $1.5 million in expenditures. The unexpended balance as of June 30, 2021 was $3,646,087. The Fund 105 (Measure L) - Add-On
Sales Tax
Fiscal Year
2020-2021
Revenue
Sales Tax Revenue 4105 $ 1,236,586
Interest Revenue 4110 40,218
Project Reimbursement 4790 114,650
Total Revenue $ 1,391,454
Expenditures
Design Contracts 7125 $ 75,618
Project/Construction Mgt 7126 $ 396,919
Construction Costs 7127 941,909
Professional Services 7180 2,700
Attorney - City General 7131 34,439
Permit Fees 7129 1,309
Total Expenditures $ 1,452,894
Fund Balance Beginning of Year $ 3,707,527
Fund Balance at End of Year $ 3,646,087
Expenditures By Project
Project
#
2019 Annual Paving Project 4120 625,391
Lavenida Culvert Repair 4148 38,985
2020 Annual Paving Project 4150 788,518
Total Project Expenditures $ 1,452,894
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
27 balance is programmed as part of the Capital Improvement Program for future projects street related projects.
The revenue included approximately $1.2 million in sales tax; approximately $40,000 in interest; and Project Reimbursements from utilities totaling $114,650. Typically under agreements with East Bay Municipal Utility District and Central Contra Costa County Sanitary District, the City will have its contractor raise utility facilities impacted by the paving, and the utilities pay the City for the work completed at the bid price. The expenditure for the utility work occurred within this fund and therefore, the reimbursement payment is recorded as revenue in the same fund.
As shown above, the expenditures made from the fund were related to three projects (the largest expense was the 2020 Annual Paving Project).
Fund 106 Measure R – Add-On Sales Tax (1 Cent)
The Measure R Add-On Sales Tax was only collected for the period from April 1, 2021 – June 30, 2021. For the Fiscal Year the fund reported sales tax revenue of approximately $786,000 and there was approximately $200,000 in expenditures. The unexpended balance as of June Fund 106 (Measure R) - Add-On
Sales Tax
Fiscal Year
2020-2021
Revenue
Sales Tax Revenue 4105 $ 785,786
Interest Revenue 4110 -
Total Revenue $ 785,786
Expenditures
Staff / Consultant Support $ 32,370
Legal 1,341
Finance -
Chipper Services 30,400
Public Works Right-of way 35,400
Parks - Hazard Reduction 79,127
Parks - Tree Services 19,800
Total Expenditures $ 198,438
Fund Balance Beginning of Year $ -
Fund Balance at End of Year $ 587,348
Expenditures By Project
Project
#
Fleet Chipper & Truck 0020 $ -
Total Project Expenditures $ -
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
28 30, 2021 was $587,348. The balance will be partially carried over to Fiscal Year 2021-2022 for the purchase of a Truck and Chipper. Any remaining balance will be available for City Council appropriation in the future. As noted the fund did not have any interest earnings due to the fact that it was implemented late in the Fiscal Year and there is a lag between when the tax is collected and when it is distributed to the City.
As shown above, there were no project expenditures. There were also no Staff expenditures as the recruitment of support staff was not completed by June 30, 2021. The City Manager did obtain interim contract professional assistance to support efforts to initiate programs and start-up of the SSTOC.
Fund 741 – 2016 General Obligation Bonds
The 2016 General Obligation Bond Fund shown above, accounts for bond proceeds from Series A of the 2016 GO Bond Authorization. The original amount issued in April 2017 was $25 million. The total revenue for the year was approximately $3,700 and there was approximately $3.2 million in expenditures in Fiscal Year 2020-2021. The ending fund balance as of June 30, 2021 was zero. The revenue in this fund included only investment earnings.
Fund 741 - 2016 GO Bonds
Fiscal Year 2020-
2021
Revenue
Interest Revenue 4110 $3,701
Total Revenue $3,701
Expenditures
Salaries & Wages 7055 $70,330
Benefits / Ins. Alloc. 7080 $34,635
Subtotal Staff Costs $104,965
Project/Construction Mgt 7126 $32,902
Subtotal Services $32,902
Construction Costs 7127 $3,083,334
Subtotal Construction $3,083,334
Total Expenditures $3,221,201
Fund Balance Beginning of Year $3,217,500
Fund Balance at End of Year $0
Expenditures By Project Project # $ Expense
2019 Annual Paving 4119 $1,368
2020 Annual Paving 4150 $3,114,868
Staff Costs $104,965
Total Project Expenditures $3,221,201
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
29 A majority of the expenditures (96%) were related to construction contracts and an additional 1% were associated with design and project management costs. The Paving Manager costs accounted for approximately 3% of the expenditures.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
30 Historical Financial Information
Although the required focus of the annual report is the financial activity for a specific year, it is also appropriate to report from a historical perspective on the activities since the original approval of the measures. The focus will be on the bonds and Measure L which had common expenditures for streets roads, and drainage issued and revenues collected the City has received funding in excess of $55.7 million since 2012-2013. As of June 30, 2020 approximately $47.8 million had been expended. The following charts provide a high level summary of the voter approved revenue and expenditures for the three funds combined, since 2012-2013.
The two largest contributions towards the historical program revenue since 2013 are General Obligation Bonds $45 million (81%) and Sales Tax $8.1 million (14%). The following chart summarizes the cumulative historical revenue.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
31 The cumulative expenditures made from the voter approved funds since 2013 have been primarily in the form of Construction / Improvement contract work which represent 90% of the expenditures. The contract design and project management services have been 9% of the total cumulative expenditures. The following chart summarizes the cumulative historical expenditures for the three voter approved funds.
Additional schedules are included in Attachment A which provide historical summary financial information.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
32 ATTACHMENT A: HISTORICAL FINANCIAL SUMMARY
CITY OF ORINDA
CONSOLIDATED REPORT - 4 VOTER APPROVED FUNDS COMBINED
MEASURE L ADD-ON SALES TAX (Fund #105)MEASURE R ADD-ON SALES TAX (Fund #106) GO BOND 2014 (Fund #740)GO BOND 2016 (Fund #741)
HISTORICAL SUMMARY OF REVENUE, EXPENDITURES (BY TYPE)
(Fiscal Year 2012-2013 - 2020-2021)
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 Total Sales Tax Revenue 72,564 $ 1,080,304 $ 1,027,601 $ 1,015,785 $ 1,077,214 $ 1,194,287 $ 1,237,625 $ 1,383,889 $ 2,022,372 $ 10,111,641 $ Bond Proceeds - - 10,000,000 - 35,000,000 - - - - 45,000,000Interest Revenue 12 1,941 17,153 50,829 82,623 555,232 322,106 166,388 43,919 1,240,203Miscellaneous / Reimbursements - 36,400 14,000 - 263,327 256,967 372,727 509,245 114,650 1,567,316 TOTAL VOTER APPROVED FUNDS 72,576 $ 1,118,645 $ 11,058,754 $ 1,066,614 $ 36,423,164 $ 2,006,486 $ 1,932,458 $ 2,059,522 $ 2,180,941 $ 57,919,160 $ EXPENDITURES Total Salaries & Benefits $ - $ - $ - $ - $ 67,918 $ 161,434 $ 176,976 $ 187,204 $ 104,965 $ 698,497 Misc. Services / Notices / Supplies
General Supplies - - - - - - 118 - 118Permit Fees 50 3,929 1,309 5,288Attorney - City General - - - - - - - - 35,780 35,780Legal Notices - 456 25 3,452 - 999 1,287 50 - 6,269 Total Miscellaneous Costs - 456 25 3,452 - 999 1,455 3,979 37,089 47,455 Design / Project Management
Design Contracts - - 170,579 392,891 461,327 832,413 382,677 104,337 75,618 2,419,842Project/Construction Manager - - 28,394 275,525 481,925 374,886 450,976 478,363 429,821 2,519,890Professional Services 2,928 50,475 21,030 2,220 34,384 8,100 2,366 29,098 35,070 185,671 Total Design / Project Mgt 2,928 50,475 220,003 670,636 977,636 1,215,399 836,019 611,798 540,509 5,125,403 Construction / Improvements
Construction Costs - - 660,557 5,277,506 7,021,948 8,239,392 12,113,217 9,725,422 4,025,243 47,063,285Sealing Roads / Slurry - - - - - - - 552,577 - 552,577Signal Maintenance - - - - - - 6,776 - - 6,776Drainage - - - - - 14,803 - - - 14,803Pavement Shoulder Repair - - - - - 12,201 - - - 12,201Hazard Reduction-Fire Break - - - - - - - - 109,527 109,527Tree Trimming - - - - - - - - 55,200 55,200 Total Construction - - 660,557 5,277,506 7,021,948 8,266,396 12,119,993 10,277,999 4,189,970 47,814,369 TOTAL EXPENDITURES 2,928 $ 50,931 $ 880,585 $ 5,951,594 $ 8,067,502 $ 9,644,228 $ 13,134,443 $ 11,080,980 $ 4,872,533 $ 53,685,724 $ Expenditure Chart Data (Do Not Print)
Salaries / Misc Costs 745,952 $
Design / Project Mgt $5,125,403
Construction $47,814,369
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax Oversight Commission
Annual Financial Background
For The Fiscal Year Ending June 30, 2021
(As of January 12, 2022)
33 ATTACHMENT B
Annual Comprehensive Financial Report
Schedule of Revenues, Expenditures and Changes in Fund
Balance - Budget to Actual
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 34 CITY OF ORINDA
Combining Schedule of Revenues, Expenditures and Changes in Fund Balance - General Fund Budget to Actual For the year ended June 30, 2021
General Purpose
Revenues
Taxes
Original
Budget
Amended
Budget Actual Variance
Property tax and assessments $5,790,000 $5,790,000 $5,837,534 $47,534 Property tax in lieu of VLF 2,300,000 2,365,000 2,379,463 14,463 Sales tax 990,000 1,030,000 1,116,992 86,992
Franchise tax 1,155,000 1,155,000 1,161,418 6,418
Transient Occupancy Tax 30,000 20,000 34,660 14,660
Property transfer tax 235,000 370,000 519,674 149,674
Rent and interest 212,000 212,000 (88,906) (300,906)
Service fees
Business License Registration 14,000 14,000 19,460 5,460 Vehicle and parking fines 68,635 28,000 30,175 2,175
Building inspection 550,000 550,000 840,897 290,897
Parks and recreation 1,773,200 1,354,200 1,580,784 226,584 Planning 400,000 400,000 478,621 78,621
Public works and engineering 127,220 127,220 166,912 39,692 Police 6,000 1,000 3,238 2,238
Other agencies
Federal 234,707 234,707
Homeowners tax reimbursement 33,000 33,000 31,887 (1,113) Vehicle abatement 6,500 6,500 6,501 1
Miscellaneous 250,680 338,500 395,388 56,888
Total revenues 13,941,235 14,029,127 14,749,405 720,278 Expenditures
Current:
City management 490,794 503,563 446,759 56,804
City attorney 610,000 610,000 566,300 43,700
City clerk 340,104 351,214 341,296 9,918
Finance/ administrative services 1,181,246 1,372,176 1,288,870 83,306 Police services 4,964,424 5,009,344 4,178,380 830,964
Public works/ engineering 1,963,679 2,291,848 2,144,210 147,638 Parks and recreation 2,739,458 2,400,772 2,519,319 (118,547) Planning 1,151,238 1,111,197 1,050,736 60,461
Library operations 36,930 36,930 33,825 3,105
Capital outlay 225,860 285,991 118,358 167,633
Debt service:
Interest 235,519 235,519 235,519
Principal payments on bonds 325,000 325,000 325,000
Total expenditures 14,264,252 14,533,554 13,248,572 1,284,982 Excess (deficiency) of revenues over expenditures (323,017) (504,427) 1,500,833 2,005,260 Other financing sources (uses)
Transfers in 16,360 16,360 20,929 4,569
Transfers out (35,630) (35,630) (99,599) (63,969)
Total Other Financing Sources (Uses) (19,270) (19,270) (78,670) (59,400) Net changes in fund balance ($342,287) ($523,697) 1,422,163 $1,945,860 Fund balance - beginning of year 9,599,758
Fund balance - end of year $11,021,921
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 35 CITY OF ORINDA
Combining Schedule of Revenues, Expenditures and Changes in Fund Balance - General Fund Budget to Actual For the year ended June 30, 2021
Add - On Sales Tax (Measure L)
Original
Budget
Amended
Budget Actual Variance
Revenues
Taxes
Property tax and assessments
Property tax in lieu of VLF
Sales tax 1,170,000 1,000,000 1,236,586 236,586
Franchise tax
Transient Occupancy Tax
Property transfer tax
Rent and interest 10,000 30,000 40,128 10,128
Service fees
Business License Registration
Vehicle and parking fines
Building inspection
Parks and recreation
Planning
Public works and engineering
Police
Other agencies
Federal
Homeowners tax reimbursement
Vehicle abatement
Miscellaneous 109,200 114,650 5,450
Total revenues 1,180,000 1,139,200 1,391,454 252,254
Expenditures
Current:
City management
City attorney
City clerk
Finance/ administrative services
Police services
Public works/ engineering
Parks and recreation
Planning
Library operations
Capital outlay 2,338,556 2,290,996 1,452,894 838,102
Debt service:
Interest
Principal payments on bonds
Total expenditures 2,338,556 2,290,996 1,452,894 838,102 Excess (deficiency) of revenues over expenditures (1,158,556) (1,151,796) (61,440) 1,090,356 Other financing sources (uses)
Transfers in
Transfers out
Total Other Sources (Uses)
Net changes in fund balance ($1,158,556) ($1,151,796) (61,440) $1,090,356 Fund balance - beginning of year 3,707,527
Fund balance - end of year $3,646,087
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 36 CITY OF ORINDA
Combining Schedule of Revenues, Expenditures and Changes in Fund Balance - General Fund Budget to Actual For the year ended June 30, 2021
Add - On Sales Tax (Measure R)
Original
Budget
Amended
Budget Actual Variance
Revenues
Taxes
Property tax and assessments
Property tax in lieu of VLF
Sales tax 675,000 785,786 110,786
Franchise tax
Transient Occupancy Tax
Property transfer tax
Rent and interest 1,000 (1,000)
Service fees
Business License Registration
Vehicle and parking fines
Building inspection
Parks and recreation
Planning
Public works and engineering
Police
Other agencies Federal
Homeowners tax reimbursement
Vehicle abatement
Miscellaneous
Total revenues 676,000 785,786 109,786
Expenditures
Current:
City management 28,000 32,370 (4,370)
City attorney 15,500 1,341
City clerk
Finance/ administrative services 600 600
Police services
Public works/ engineering 150,000 65,800 84,200
Parks and recreation 225,000 98,927 126,073
Planning
Library operations
Capital outlay $69,893 181,500 181,500
Debt service:
Interest
Principal payments on bonds
Total expenditures 69,893 600,600 198,438 402,162
Excess (deficiency) of revenues over expenditures (69,893) 75,400 587,348 511,948 Other financing sources (uses)
Transfers in
Transfers out
Total Other Sources (Uses)
Net changes in fund balance ($69,893) $75,400 $587,348 $511,948 Fund balance - beginning of year
Fund balance - end of year $587,348
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 37 CITY OF ORINDA
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget to Actual For the year ended June 30, 2021
Road Bonds 2016 Capital Projects Fund
Original
Budget
Final
Budget Actual
Variance
with Final
Budget
Positive
(Negative)
Revenues
Interest 7,393 7,393 3,702 (3,691)
Total revenues 7,393 7,393 3,702 (3,691)
Expenditures:
Current:
Public works and engineering 188,430 106,596 104,966 1,630 Capital outlay 3,151,161 3,151,161 3,116,236 34,925
Total expenditures 3,339,591 3,257,757 3,221,202 36,555 Excess of revenues over expenditures (3,332,198) (3,250,364) (3,217,500) 32,864 Net changes in fund balance (3,332,198) (3,250,364) (3,217,500) 32,864 Fund balance at beginning of year 3,217,500
Fund balance at end of year ________
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 38 Appendix B
Supplemental Sales Tax Oversight Commission
Staff Report
November 10, 2021
Quarterly Measure R Revenue And Expense Fiscal Year 2021 - 2022
Quarter 1 (July 2021 - September 2021)
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Supplemental Sales Tax
Oversight Commission
Staff Report
Agenda Item: G.1
Date: November 10, 2021
Department: Finance
39 AGENDA TITLE: Quarterly Measure R Revenue And Expense Fiscal Year 2021 - 2022 Quarter 1 (July 2021 - September 2021)
RECOMMENDATION:
Receive Report.
BACKGROUND:
This Quarterly Report reflects the Revenue collected and Expenditures incurred from the Measure R Add-On Sales Tax for the first quarter of Fiscal Year 2021-2022 (Attachment A).
This report covers the months of July 2021 - September 2021. It should be noted that neither revenue nor expenses are distributed evenly throughout the year. Once the City has a full year of Measure R data it will be possible to also share a comparison of the Actual Year to Date results from the previous year. At this time the report format shows the current Period (Quarter 1) and the Fiscal Year to Date. Since it is the first quarter these numbers are the same. The report also provides the Budgeted amount and the remaining budget.
Revenue
The collection of the sales tax approved by the voters with Measure R began being collected as of April 1, 2021. Sales Tax has a long lead time and the revenue received in July and August was accrued to the year ending June 30, 2021.
As shown in Attachment A the City had recorded approximately $215,200 in revenue. The City will continue receiving revenue in October and November associated retail sales tax returns for the period ending September 30th. As mentioned earlier this type of lag is typical.
The posting of interest revenue also lags from the reporting period. The majority of the City portfolio is invested in the State Local Agency Investment Fund (LAIF), which posts interest quarterly on the 15th of the month following the end of the quarter.
Expenditures
The expenditures recorded through September 30, 2021 totaled $321,966. Of this amount approximately $53% ($171,129) were one-time capital expenses for the Truck and Chipper.
The remaining $150,866 in expenditures were related to the operating budget. As of September 30, 2021 with 25% of the Fiscal Year complete the 84% of the operating budget remains available. Similar to revenue there can also be a lag in the reporting of expenditures, especially given the contract nature of the major expenses. For example, it would be common for the September clearing and chipper services to be billed and paid in the month of October.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) Although there is not a historical comparison year it is expected that several operating expenses related to hazard mitigation are likely to make up a more significant portion of the expenses in the period January - June. In the final quarter of last Fiscal Year the City proceeded with increased efforts to complete fire fuel reduction on City owned properties. Some of this work carried over into the first quarter of the current Fiscal Year and may impact the Budget.
December 31st Report To Include Mid-Year Review
The standard City practice is to conduct an annual Mid-Year Budget Review in February / early March. At that point there is at least two quarters of actual expenses and the operating departments can begin to assess any need to revise the budget prior to the end of the year. This information would typically be presented with the Second Quarter report for the period ending December 31st.
Multi-Year Budgetary Planning
The Fund 106 Multi-Year Estimated Cash Flow as presented in the adopted CIP has also been provided (See Attachment B). This schedule is prepared for the Annual CIP Update which was adopted by the City Council June 29, 2021. The City Council adopted a Two Year Budget (Fiscal Year 2021-22 and Fiscal Year 2022-23), however, this schedule provides a projection of both revenue and spending for an additional two years. Although it is prepared to account for capital project planning it also contains estimates of the operating budget programs. This is a useful tool to highlight significant capital projects that are planned and will need to draw on this source of funding in future years.
For the purpose of the FY 2021-2022 quarterly reports, this schedule was updated to reflect the Preliminary Actual FY 2020-2021 revenue, expense, and fund balance. Also the Budget for the purchase of the Truck and Chipper was carried over to the current year which is when the expense occurred. This has been included for background purposes and no additional analysis is provided.
ATTACHMENTS:
A. Quarter 1 - Measure R Revenue and Expenditures (July - September) B. Measure R Multi-Year Cash Flow Estimate - (Updated for FY 2021 Prelim. Balance) Respectfully Submitted by:
Paul Rankin
Administrative Services Director
Prepared By: Paul Rankin, Administrative Services Director Approved by:
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 41 E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 42 E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 43 E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 44 Appendix C
Summary of Road Repair Plans
As a part of the City's Pavement Management Program, Orinda hires an outside engineering firm to prepare an assessment of pavement conditions on all city-maintained roads. The results of these assessments are reported in a Pavement Management Technical Assistance Program (P-TAP) Report.
The report includes assessments of pavement conditions for the city's roads, as well as projected repair and maintenance costs. Reports are typically released every two years, on the odd-numbered years.
The most recent P-TAP report is P-TAP 21, dated February, 2021. This report indicates that Orinda's roads are in very good condition overall, with an average Pavement Condition Index (PCI) of 85 - among the best in the Bay Area. The report shows that the Residential streets are in the best condition, with an average PCI of 91. The Collector streets have an average PCI of 70, and the Arterial streets have an average PCI of 78.
This report concludes that, to maintain the system at its current overall PCI of 85, the City will need to spend an average of $2.7 million annually over the next 5 years.
The 2019 Roads and Drains Plan prepared by the CIOC and submitted to the City Council included a set of projections for deferred maintenance costs regarding our public roads, based on several funding scenarios, shown in Figure B-1 below. Deferred Maintenance is the total cost to repair roads if maintenance is deferred, rather than performed when it would normally be done. A low deferred maintenance cost implies pavement in good condition. High deferred maintenance costs indicate a degraded pavement condition. If we allow pavement condition to degrade beyond a certain point (a PC! about 60), the cost of repair rises rapidly - meaning rapidly increasing long-term costs to Orinda taxpayers.
The Green and Yellow lines in the graph show that deferred maintenance can reduced and kept low through the next decade or so, if we provide a maintenance budget of $2.6M/yr for the next several years, and then increasing the budget to about $3.6 M/yr. At the other extreme, the Blue and Red lines show that deferred maintenance will grow very rapidly after 2030, if the budget is constrained to $2.6M/yr or less.
The conclusion is, to control Orinda's cost to maintain our roads - and to protect our recent investment - we need a pavement budget of at least $2.6M/year for the next 5 to 10 years, then increasing to about $3.6M/year by 2032. This is consistent with the conclusions drawn in the most recent P_TAP report.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 45 Figure B-1: Projections of Deferred Maintenance for Four Funding Scenarios When Measure R was drafted, the City Council identified several key needs that would be priorities for the expenditure of the Measure R funds including:
· Continued maintenance of public roadways, to protect the investments made in the last 10 years which included over $50 million directly funded by voter approved tax dollars.
However, the Council also directed that the Wildfire Risk Reduction and Emergency Preparedness will be the highest-priority for Measure R funds at this time, and for the next few years.
As a result, no Measure R funds are being applied to Road of Storm Drain Maintenance at this time, or in the next two years. As was discussed in the Financial Summary of Section V, pavement maintenance is presently being funded primarily from a combination of residual funds from the ½- Cent Sales Tax, the Gas Tax, the Contra Costa County Transit Authority Return to Source, and the Road Maintenance Fees from the Solid Waste Provider.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 46 Near-Term Repairs and Maintenance
The Calendar-year 2021 paving project (Fiscal Year 2021-22) was originally bid in June 2021, but due to the bid protest and resulting delays, had to be re-bid in September 2021. The contract for the calendar-year 2021 paving project has been awarded, but the start date of construction was postponed till mid-April 2022, due to winter weather conditions, which is typically unfavorable to paving work. The contractor, DeSilva Gates, is scheduled to start mid-April 2022. See Table B-1 for the list of streets. NOTE: The listed costs are estimates that had been generated by the StreetSaver planning software. The actual contract cost, including engineering and contingencies, is $3,977,850.
Paving costs have risen considerably, due to recent increases in costs for both labor and materials.
The design work for the calendar-year 2022 paving project is nearing completion. Bidding is expected to be in May of 2022, with construction expected to be in the summer of 2022. See the list of streets in Table B-2. Here, again, costs listed in the table are estimates that had been generated by the StreetSaver planning software. The recent engineering estimate, including detailed engineering and contingencies, is approximately $3.8 Million.
Table B-1: List of Streets included in the 2021 Paving Project (Fiscal Year 2021-22 ) - - NOTE:
Construction work on this project was delayed into calendar year 2022.
Street Name From To Length
(FT) Cost ($)
Altarinda Road Santa Maria Way Orindawoods Drive 800 $20,308 Brookwood Camino Pablo Moraga Way 335 $14,403
Bryant Way Moraga Way ·Davis Road 480 $10,249
Camino Sobrante Orinda Way El Ribero 3,050 $54,404
Camino Sobrante Camino Pablo Orinda way 430 $10,884
Camino Pablo Santa Maria way Camino Sobrante 1,979 $88,250 Camino Pablo Orinda Way Miner Road 1,058 $60,135
Camino Pablo Camino Sobrante Orinda Way 938 $54,147
Charles Hill Road Souel Road Diablo View 2,035 $28,664
Charles Hill Road Charles Hill Place Honey Hill Road 1,380 $21,141 Charles Hill Road El Nido Ranch Charles Hill Place 470 $11,896 Hidden Valley St. Stephens Drive SR 24 On Ramp 950 $78,582 Las Piedras Vista Del Orinda Lomas Cantadas 885 $153,656 Lomas Cantadas City Limit Tres Mesas 2,028 $322,227
Lomas Cantadas Tres Mesas Las Piedras 1,367 $217,202
Lombardy Lane Van Ripper (N) Dalewood Dive 1,238 $295,517 Lombardy Lane Tarry Lane Van Ripper 1,367 $201,997
Lombardy Lane Van Ripper (S) Van Ripper (N) 1,369 $24,420 Rheem Blvd Zander Carolyn Court 2,114 $377,096
Rheem Blvd Carolyn Court Moraga Via 1,771 $39,866
Rheem Blvd. City Limit Zander 2,275 $23,610
Santa Maria Way Camino Pablo Orinda Way 190 $109,634
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 47 Santa Maria Way Orinda way Altarinda Road 426 $14,613 St. Stephens Drive El Nido Ranch Road Las Vegas Road 2,315 $71,978 St. Stephens Drive Hidden Valley Road El Nido Ranch Road 716 $26,984 Vista Del Orinda El Toyonal Las Piedras 380 $7,648
Wilder Road
HWY 24 EB OnRamp Bridge Decking (S) 357 $138,704
Wilder Road Bridge Decking (N)
190' N at the Fence
corner 190 $68,284
Wilder Road Orinda Fields Lane HWY 24 EB On-Ramp 526 $12,613 Various Streets $50,000
TOTALS 33,419 $2,609,112
Table B-2: List of Streets included in the 2022 Paving Project Street Name From To Length (FT) Cost ($)
Bear Creek Road Camino Pablo City Limit 3,300 $619,667
Brookwood Road Spring Road Camino Pablo 2,100 $310,309
Ivy Drive Moraga Way Pueblo Court 4,713 $109,431
Ivy Drive Moraga Way Risa Court 2,716 $81,971
Ivy Drive Risa Court Pueblo Court 1,997 $65,855
Valley View Drive Moraga Way Don Gabriel Way 3,170 $56,828 Moraga Way Woodland Road El Camino Moraga 3,530 $98,753 Moraga Way El Camino Moraga Coral Drive 1,824 $49,000
Moraga Way Coral Drive Ivy Drive (East) 1,776 $45,000
La Espiral Camino Sobrante (S) Las Vegas Road 4,500 $414,144 El Toyonal Camino Pablo Loma Vista (E) 1,781 $147,518
El Toyonal Loma Vista (E) Bonita Lane 1,106 $91,609
El Toyonal Bonita Lane La Encinal 1,676 $28,423
El Toyonal La Encinal Alta Vista 3,500 $86,141
El Toyonal Alta Vista Vista Del Orinda 2,430 $200,000
Various Streets 380 $50,000
TOTALS 40,499 $1,900,958
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 48 Appendix D
Summary of Storm Drain Repair Plans
As is discussed the main part of the report above, our system of public storm drains includes many pipes which are aging, and many of these pipes have been in place well beyond their expected service life. Roughly $30 Million will likely be needed to better assess the condition of our public storm drain system and to repair or replace pipes that are likely to fail over the next 10 years or so. About $10 Million of that will be needed over the next 3 to 5 years, to do the detailed CCTV inspections and to repair or replace the larger storm drain pipes found to have the highest risk of failure.
The City’s Capital Improvement Plan includes Project #4092 - Storm Drain Plan and Inventory, which is an ongoing program that includes maintaining and updating the Geographic Information System (GIS) used to monitor and manage the Storm Drain system, and performing CCTV inspections of storm drain pipes in the public storm drain system on an as needed basis. The project has an annual budget of $15,000. As part of the annual paving rehabilitation projects, pipes that have not been recently inspected are being inspected with a Closed Circuit TV (CCTV), system as part of the engineering/design phase of the project. Pipes are repaired or replaced as needed, and the City is continuously building a more complete record of pipe conditions.
Table C-1 summarizes repairs on storm drain pipes planned as part of the 2021 (FY21/22) and 2022 (FY22/23) Paving Projects.
Table C-1: List of Storm Drains to be repaired as part of the 2021 (FY21/22) and 2022 (FY22/23) Paving Projects
Storm Drain Pipe Length (Linear
Feet)
Paving
Project Year
12" Cured-In-Place Pipeliner 48 2021
18" Cured-In-Place Pipeliner 180 2021
24" Cured-In-Place Pipeliner 120 2021
12" HDPE Storm Drain Replacement 0-5' Cover 190 2021
15" HDPE Storm Drain Replacement 0-5' Cover 200 2021
18" HDPE Storm Drain Replacement 0'-5' Cover 220 2021
18" HDPE Storm Drain Replacement 5'-10' Cover 170 2021
24" HDPE Storm Drain Replacement 0-5' Cover 69 2021
Various Types and Diameters 542 2022
Total Storm Drain Lining or Replacement 1,739
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 49 Table C-2 summarizes repairs on storm drain pipes planned in the near future. Several of these projects will be funded through the city's Annual Drainage Facilities Improvement Program, which allocates $150,000 each year primarily for repairs that are found to be needed during operations and maintenance work, including failures that occur during the year.
At this time, Measure R funds are planned to provide a significant part of the funds for several of these pipes. However, City staff are actively pursuing other funding sources, such as Federal funds from the American Rescue Act and potential grants.
Table C-2: Near-Term planned Storm Drain projects, to be funded outside of the Paving Projects
CIP 4148
Lavenida
culvert
repair
Line the invert (bottom) of a 120”
Corrugated Metal Pipe with
concrete
Approx.
$ 720,000
Funded by Drainage Impact Fees and
Add-on Sales Tax (Meas. L). Plans
complete; regulatory permits
obtained. Construction scheduled
summer 2022
CIP Project
#3100, SD
Repairs
60” CMP crossing Glorietta Blvd.
north of Rheem
$1,200,000 Funded by Add-on Sales Tax (Meas.
R) and Drainage Impact Fees. Design
under way with HDR/Wreco (“Group
1 SD Repairs”)
CIP Project
#4167, SD
Repairs
· 72” CMP crossing Coral Dr.
(just west of Ivy Dr.)
· 72” x 110” CMP crossing
Moraga Way (north of
Brookside Rd.)
$967,000 Funded by Add-on Sales Tax (Meas.
R) and Road Maintenance Fees.
Design under way with HDR/Wreco
(“Group 1 SD Repairs”)
CIP Project
#3101, SD
Repairs
· 96” CMP crossing Moraga
Way (at Orchard Rd.)
· 60” CMP crossing Orchard Rd.
(just west of Great Oaks Cr.)
$1,250,000 Funded by Add-on Sales Tax (Meas.
R) and Drainage Impact Fees. Design
contract with Harris on CC agenda
12-14-2021 (“Group 2 SD Repairs”)
CIP Project
#3102, SD
Repairs
· Twin 42”x72” CMP’s crossing
Ivy Dr. (just south of Ramona
Dr.)
· 96” CMP crossing El Camino
Moraga (north of Dos Encinas)
$1,300,000 Funded by Add-on Sales Tax (Meas.
R) and Drainage Impact Fees. Design
contract with Harris on CC agenda
12-14-2021 (“Group 2 SD Repairs”)
Table C-3 is the list of Category A storm drain pipes - that is, the highest priority pipes, considered to require repairs within 5 years. Replacement of these pipes is estimated to cost $10 Milliion overall. As can be seen in the list, two of the Category A pipes have already been replaced, and others are included in identified repair/replacement projects.
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) 50 Table C-3: Category A pipes
CIP project
Number Pipe # Location
Project
cost/budget
Construction
year
Status as of
2/4/2022
Measure
R fundng
4150 PL-452 207 Moraga
Way $50,000 20/21 complete
4094 PL-891 53 Ivy Dr $140,000 21/22 ready to bid
4162 PL-1456 216 Camino
Sobrante $205,000 19/20 complete
PL-483 548 Miner Rd
PL-1206 265 Camino
Pablo
PL-440 548 Miner Rd
4167 PL-927 95 Coral Dr $967,000 23/24 in permitting/
design
PL-454 188 Moraga
Way
3100 PL-492 15 Rheem Blvd $1,200,000 in permitting/
design $1,000,000
3101 PL-513 123 Orchard
Rd $1,250,000 23/24 in permitting/design $1,000,000
PL-409 4 Orchard Rd
3102 PL-864 2 Dos Encinas $1,300,000 23/24 in permitting/ design $1,000,000
PL-958 232 Ivy Dr
PL-959 232 Ivy Dr
3103 PL-1765 199 Canon Dr $1,600,000 24/25 programmed
in CIP $1,600,000
PL-1766 199 Canon Dr
PL-1775 8 Alta Vista
3104 PL-1074 10 Ranch Rd $1,100,000 24/25 programmed
in CIP $1,100,000
PL-1089 Bear Creek Rd
PL-1809 70 Van Tassel
Ln
3105 PL-751 38 Lost Valley
Dr $1,100,000 24/25 programmed in CIP $1,100,000
PL-580 295 Orchard
Rd
PL-437 58 Brookside
Rd
PL-867 El Camino
Moraga
Subtotal $8,912,000 $6,800,000
Contingency,
15% $1,336,800
TOTAL
(Rounded) $10,000,000
E.1.a
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Attachment: SSTOC 2020/21 Annual Report (2718 : SSTOC Annual Report) City Council
Staff Report
Agenda Item: E.2
Date: March 23, 2022
Department: Administration
AGENDA TITLE: Discussion of Future Activities and Actions Related to Measure R Emphasis Areas – Emergency Preparedness, Fire Prevention, Roads, and Strom Drains
RECOMMENDATION:
Receive Report, Discuss, and Provide Direction, if any.
BACKGROUND:
SSTOC Initial Report & Recommendations Status Summary
The SSTOC was established and held its first meeting in March 2021. Over the next few months, the SSTOC, through three subcommittees and then a single ad hoc to consolidate the subcommittee work, developed its Initial Report & Recommendations for the City Council.
September 8, 2021
SSTOC approves its Initial Report & Recommendations.
September 21, 2021
City Council receives a presentation from the SSTOC on its Initial Report & Recommendations, accepts the report, with three work plan items to be brought back for further discussion by the City Council:
1. Roadside Vegetation & Clearance
2. Additional Staffing
3. Possible Vegetation & Structure Inventory
October 19, 2021
City Council receives a report of Roadside Vegetation & Clearance which identifies that the City has limited to no authority to address fire-related clearance, and the Council expresses a desire to have a joint meeting with the Fire Board to discuss this and other issues including the idea of additional staffing and who is best to undertake some of the SSTOC recommended fire prevention activities and efforts.
November 9, 2021
City Manager discusses City Council joint meeting request with Fire Chief in monthly status meeting. Written letter asking for joint meeting from the Mayor requested.
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January 19, 2022
Fire Board considers request for joint meeting from Mayor Worth at their monthly meeting and approves joint meeting.
March 16, 2022
Joint meeting of City Council and Fire Board held.
DISCUSSION: At their March 9th meeting, the SSTOC had an item on their agenda to further refine and define their top goals using the short-term recommendations from their Initial Report as the starting point. The staff report from that meeting is attached (Attachment A). In addition, as an outgrowth of that item, the SSTOC formed an ad hoc subcommittee to review a couple of their near-term suggestions to prepare for and prevent wildfires, specifically scaling Firewise, offering incentives, and holding events to motivate people. This joint meeting with the Council could assist and inform the SSTOC Ad Hoc in their work. The City Council and Fire Board has their joint meeting last week, as such, in addition to the item on this joint meeting agenda regarding the SSTOC’s first annual report, it is timely for the City Council and Commission to discuss future activities and actions related to Measure R. Also provided as an additional resource document, is background information on Measure R as it appeared in the ballot (Attachment 2).
NEXT STEPS: These could be identified and developed through this agenda item.
FISCAL IMPACT: None as result of this item. Refinement of the Measure R related work program could result in the need for additional Measure R funding to be appropriated perhaps as part of the Budget Mid-Cycle Review in June.
ATTACHMENTS:
A. Top Three Near-Term Recommendations
B. Ballot Pamphlet Info (Impartial Analysis Arguments Rebuttals) Respectfully Submitted by:
David Biggs
City Manager
Prepared By: Micki Cronin, Senior Management Analyst
Approved by:
E.2
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions) E.2.a
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Attachment: Top Three Near-Term Recommendations (2719 : Future Activities and Actions)
MEASURE R
CITY OF ORINDA
ORINDA ESSENTIAL SERVICES MEASURE
To help maintain and enhance essential City services, including wildfire risk reduction throughout Orinda, preparation for emergencies and disasters, repair of public storm drains, continued public street maintenance, and other city services, shall the City of Orinda increase its existing one-half cent sales tax to one cent, which would generate approximately $2.4 million annually for a period of twenty years, with financial audits, public review of all expenditures, and a citizens’ oversight committee?
CITY ATTORNEY’S IMPARTIAL ANALYSIS OF
MEASURE R
The City Council of the City of Orinda has placed Measure R on the November 3, 2020 ballot to ask the voters to approve an ordinance that would increase and extend the City’s existing transactions and use tax (sometimes referred to as add-on sales tax). The tax is calculated based on the sales price of tangible personal property sold at retail in the City, or purchased outside the City for use in the City. The City’s existing add-on sales tax was approved by Orinda voters on November 6, 2012 and is set to expire in 2023. The existing add-on sales tax rate is 0.5 percent. That means, if something taxable is sold for one dollar, the City receives one half cent. If Measure R is approved by a majority of the voters voting on it, the City’s add-on sales tax would increase to
1.0 percent starting in 2021 and terminate after 20 years.
The current cumulative sales tax rate in Orinda is 8.75 percent.
That rate would increase to 9.25 percent if the Measure is approved.
Some sales are exempt from taxation, including the sale of certain food and other items categorized as necessary to the sustenance of life. Retailers remit sales tax proceeds to the California Department of Tax and Fee Administration (CDTFA), which allocates those proceeds between the State and various local governmental entities based on legal mandates. CDTFA would be required to allocate all proceeds from the tax proposed by Measure R to the City of Orinda.
California law provides that a general tax can be passed by a simple majority, while a special tax dedicated to specific purposes must be passed by a two-thirds vote. The tax proposed by the Measure would be a general tax. All proceeds would be deposited in the City’s General Fund and could be used for any municipal governmental purpose. In placing the Measure on the ballot, the City Council indicated the proposed tax proceeds could be used for municipal governmental purposes such as wildfire threat reduction, emergency preparation, City road maintenance, and public storm drain repair. The Measure does not bind the City to use the proceeds for any particular City services, facilities, or programs.
The Measure requires the City Council to establish a Citizens’ Oversight Commission to review the expenditure of proceeds from the proposed tax, or assign that duty to an existing City commission.
In addition, the Measure requires that proceeds and expenditures associated with the proposed tax be included in the annual independent audit of the City’s financial operations, which is a public document.
A “Yes” vote is a vote to increase the City’s existing add-on sales tax from 0.5 percent to 1.0 percent and continue that tax for 20 years. A “No” vote is a vote against extending and increasing the City’s existing add-on sales tax. The Measure would be approved if it receives a simple majority of “Yes” votes.
The above statement is an impartial analysis of Measure R. If you desire a copy of the Measure, please call the City Clerk’s office at (925)253-4221 and a copy will be mailed at no cost to you, or you may obtain a copy by visiting the City’s website at www.cityoforinda.org. ______________________
Osa L. Wolff
City Attorney
City of Orinda
E.2.b
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Attachment: Ballot Pamphlet Info (Impartial Analysis Arguments Rebuttals) (2719 : Future Activities and Actions)
ARGUMENT IN FAVOR OF
MEASURE R
Vote YES on R for a Safer Orinda by reducing wildfire risk, maintaining safe roads and improving critical infrastructure.
Just eight years ago, Orinda’s deteriorating roads were rated among the worst in the Bay Area. That’s when Orinda voters approved a modest increase in the sales tax rate to fund repairs. All scheduled road improvements were completed on budget and ahead of schedule, as documented by the Citizens’ Infrastructure Oversight Commission.
This vital local funding source is set to expire. Funding continues to be needed to maintain roads and address urgent wildfire safety issues.
Recent fire seasons have been the hottest, driest and most destructive on record. Orinda’s excess vegetative fuel increases fire risk and creates conditions similar to those leading to devastating wildfires in Santa Rosa, Paradise and other communities. Proactive wildfire prevention is needed to keep Orinda safe.
Voting YES on R renews the expiring voter-approved sales tax and increases the rate by ½¢ (50¢ on a $100 purchase) to provide locallycontrolled funding for local needs, including:
• Improving wildfire safety by controlling hazardous brush and vegetation throughout Orinda
• Protecting neighborhoods, schools, fire stations, roads and bridges from wildfire by maintaining defensible space
• Repairing aging and collapsing storm drains to prevent flooding, sinkholes, and maintain safe evacuation routes • Improving disaster preparedness by enhancing emergency communications, early alerts and evacuation planning
• Maintaining roads to minimize future costly repairs
Measure R Continues Strict Accountability Protections
• All funds stay in Orinda and cannot be taken by Sacramento • An independent citizens’ oversight committee and
mandatory audits are required
• Essential purchases like groceries and medicine are exempt to reduce the burden for residents on fixed/ limited incomes Maintaining Orinda’s infrastructure and preventing wildfires will protect our safety, quality of life and property values.
Please join Orinda’s respected leaders in voting Yes on R. www.SaferOrinda.org
Darlene Gee, Mayor, City of Orinda
Melanie Light, Chair, Orinda Firewise Council
Sue Severson, Former Orinda Mayor & Chair of Fix Orinda Roads Jud Hammon, Chair, Orinda Citizen’s Infrastructure Commission Steve Glazer, CA State Senator
ARGUMENT AGAINST
MEASURE R
More taxes? Isn’t our cost of living high enough? With all the other measures on the ballot that will increase taxes, Orinda needs to take a hard look at its finances to see if higher city sales taxes should be increased at this time.
Sales taxes hurt the most vulnerable of the community such as those retirees on fixed incomes, and those who have been hard-hit with recent economic challenges from loss of employment, decrease in business or business closure.
• The Measure R ballot question neglects the fact that any monies generated go into the city General Fund which can be used for any legal purpose. The Orinda City Ordinance that brings this measure states “it is not a commitment to any particular actions or purposes, and the specific purposes recited in the ballot measure are non-restricted and non-exclusive examples only.” Future city leaders
may choose not to fund the current concerns about wildfires, storm drains and road maintenance with sales taxes as
indicated in the measure, but instead use them for salaries, pensions, and pet projects.
• An increase in the Orinda sales tax is likely to affect income (revenue) earned at Orinda businesses. If business income declines, jobs at Orinda businesses will be lost.
• An increase in Orinda’s sales tax will encourage shoppers to go elsewhere such as online websites, where the sales tax may be lower or non-existent.
• Measure R not only extends the “temporary” tax passed in November 2012 but increases it for 20 years.
Measure R raises Orinda’s sales tax from 8.75% to 9.25% but that number does not include any other proposed state and county tax increases also on the ballot that will affect consumers.
We are already taxed high enough. Vote NO on Measure R.
Contra Costa Taxpayers Association, Susan L Pricco, President Richard Coleman, Scientist/Educator
Stephen Anderson, Resident
Kathleen Jenkins, Resident
Mary Anderson, Resident
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Attachment: Ballot Pamphlet Info (Impartial Analysis Arguments Rebuttals) (2719 : Future Activities and Actions)
REBUTTAL TO ARGUMENT IN FAVOR OF
MEASURE R
Orindans pay enough taxes now.
Measure R increases local sales tax even before their current ½% sales tax expires in April of 2023. The city already collects about $3.5 million/ year to spend on essential services until then.
Orinda residents have serious concerns about fire protection. The city has known about fire risk for decades, but has never addressed it. Are we to believe the city will spend an appropriate amount now? Measure R indicates a small allocation for this purpose, but future councils may decide that there is another project they prefer.
Accompanying Measure R, are other potential tax increases like the possible countywide increase in the sales tax and the statewide Proposition 15, making it easier to raise property taxes on commercial real estate. Measure R proponent Sen. Steve Glazer, at press time, is pursuing a Senate bill, unique to Contra Costa, to raise the allowable cap on local sales tax. If successful, we expect to see more tax measures ahead. When is enough going to be enough?
Long term effects from the pandemic are yet unknown and this is not the time for a new 20 year commitment. Higher sales taxes depress the demand for goods. This drop in demand would lead to lost income for local sellers and can kill jobs.
This measure is promoted by the City of Orinda because it only requires a simple majority to pass and, as general fund revenue, does not commit the city to any specific purpose.
Vote NO on Measure R.
www.cocotax.org
Contra Costa Taxpayers Association, Susan L Pricco, President Kathleen Jenkins, Resident
Richard Colman, Scientist/Educator
REBUTTAL TO ARGUMENT AGAINST
MEASURE R
Now more than ever, Measure R is urgently needed to keep Orinda safe.
With another deadly and destructive fire season upon us, wildfire prevention work CANNOT WAIT. Voting Yes on R means we get to work before it’s too late reducing flammable vegetation, creating fire breaks, ensuring defensible space and safe evacuation routes as recommended by local fire professionals.
Orinda has made significant investments to improve local roads. Yes on R protects our investment with maintenance so roads don’t deteriorate to their prior condition, requiring costly repairs.
Most storm drains were built as Orinda developed over the last century and are reaching the end of their useful life. Yes on R upgrades storm drains to prevent flooding, sinkholes, property damage and maintain safe emergency evacuation routes.
The cost of Measure R is modest – adding just 50¢ on a $100 purchase/ $5 on a $1,000 purchase. Essential purchases like groceries and medicine are exempt so the cost isn’t a burden.
Without Measure R growing wildfire risk will increase home insurance premiums by more than the cost of this measure and insurance companies may stop offering fire insurance.
Sales tax is a pass-through that won’t burden struggling businesses nor create a competitive disadvantage. With Measure R, Orinda’s sales tax rate will be the same as Moraga’s.
Orinda’s independent Citizens’ Infrastructure Oversight Commission has confirmed proper spending of the funding that Measure R renews. Strict fiscal accountability, oversight and transparency requirements will continue to ensure funds are spent as promised.
Vote Yes on R for a Safer Orinda.
Amy Worth, Vice Mayor, City of Orinda
Thomas D’Amato, President, Orinda Chamber of Commerce
Lucy Talbot, Orinda Firewise Council
Cara Hoxie, President, Orinda Union School District Board Bill Waterman, Former President, Orinda Association, and Chair, Orinda 4th of July Parade
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Attachment: Ballot Pamphlet Info (Impartial Analysis Arguments Rebuttals) (2719 : Future Activities and Actions)