IMPORTANT NOTICE REGARDING THIS MEETING: To protect our residents, officials, and staff, and in alignment with AB 361 and Orinda City Council Resolution No. 42-21, in which certain teleconference requirements of the Brown Act have been suspended, including the requirement to provide a physical location for members of the public to participate in the meeting, this meeting will be held by Teleconference.
BY
TELECONFERENCE
VIA
ZOOM WEBINAR
By PC:
MEETING URL:
https://tinyurl.com/ncusvn4h
MEETING ID: 924 9319 5201
By Telephone:
+1 669-900-9128
MEETING ID: 924 9319 5201
CITY COUNCIL
AGENDA
Tuesday, April 5, 2022
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 04.05.22
How to follow or participate in the meeting:
Members of the public may observe and participate in the meeting at the teleconference location highlighted above. To ensure that the City Council receives your comments, we strongly encourage you to submit your comments in writing in advance of the meeting by following instructions below:
Send your e-mail to [email protected] by 3pm on the day of the meeting.
Those e-mails will be forwarded to the City Council. They will also be made a part of the public record and be available to view upon request by contacting the City Clerk at [email protected] or 925-253-4221. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box link:
https://cityoforinda.box.com/s/aqrelwbwv0wc37m5hkju2o8a0sta7bup Comments may also be submitted by e-mail during the meeting up until the closure of public comment period on the relevant agenda item. These will be read into the record by staff at their normal cadence and will be limited to a maximum of 3 minutes. To be read into the record, e-mail must contain in the subject line “Public Forum – Not on the Agenda” or “Public Comment – Agenda Item #” with the relevant agenda item indicated.
City Council
Agenda Page 2 04.05.22
To comment orally in real time during the meeting, you may use the Zoom “raise your hand” function on your computer screen or the *9 function on your phone. 7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Nick Kosla, Amy Worth
Vice Mayor Inga Miller, Mayor Dennis Fay
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. March 15, 2022 Closed Session
2. March 15, 2022 Regular Meeting
3. March 16, 2022 Special Meeting w/MOFD
4. March 21, 2022 Special Meeting Tri-City
5. March 23, 2022 Special Meeting w/SSTOC
F.2. Monthly Report of Receipts and Disbursements for the Period February 1, 2022 through February 28, 2022 and Summary of Revenue, Expenditures, and Preliminary Fund Balances for July 1, 2021 through February 28, 2022
City Council
Agenda Page 3 04.05.22
Recommendation:
Staff recommends that the City Council receive and file this report of receipts, disbursements, and preliminary fund balances for the month of February 2022.
F.3. Authorization For Continued Use of Remote Teleconference for City Meetings
Recommendation:
Approve the Ratification of Orinda City Council Resolution No. 42-21 and Authorize the Continued Use of Teleconference Meetings for the Period of April 6, 2022 to May 5, 2022 Pursuant to the Provisions of Assembly Bill 361.
F.4. Approve the Design and Consider Award of Construction Contract To NBC Construction and Engineering for the Orinda Community Center Solar, Battery Storage, and Roof Replacement Project #4141 & #4164
Recommendation:
Staff recommends that the City Council: 1) Approve the design of Project #4141& #4164; 2) Award the contract for construction to responsible lowest bidder NBC Construction & Engineering, Inc. of San Francisco, California for an amount of $646,711; 3) Authorize City Manager and City Clerk to execute a contract on behalf of the City, subject to approval as to form by the City Attorney; and 4) Authorize the City Manager to administratively approve contract change orders provided that the cumulative amount does not exceed $743,700 (approximately 15% contingency)
F.5. Extension of Agreement for Professional Audit Services With Maze & Associates For Fiscal Year 2021-2022 Financial Statements Recommendation:
Staff recommend that the City Council authorize the City Manager to execute a one year extension for audit services with Maze & Associates at a cost not to exceed $38,500, which includes a contingency of $1,828 for any additional work required.
F.6. Resolution 13-22 of the City council of the City of Orinda Approving Application for Specified Grant Funds
Recommendation:
Adopt Resolution 13-22, which approves application for specified grant funds in the amount of $125,000.
G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Art in Public Places Committee Annual Report for Calendar Year 2021
City Council
Agenda Page 4 04.05.22
Recommendation:
Staff recommends the City Council review and accept the Annual Report from the Art in Public Places Committee for calendar year 2021.
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
The next Regular Meeting of the Orinda City Council will be held on Tuesday, April 19, 2022 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notice ~
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting. For information on the next regular or special City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org.
~ Accessible Public Meetings ~
City Council
Agenda Page 5 04.05.22
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary.
Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.
AGENDA TITLE: City Council Minutes
RECOMMENDATION:
Approve City Council Minutes:
1. March 15, 2022 Closed Session
2. March 15, 2022 Regular Meeting
3. March 16, 2022 Special Meeting w/MOFD
4. March 21, 2022 Special Meeting Tri-City
5. March 23, 2022 Special Meeting w/SSTOC
ATTACHMENTS:
A. City Council Closed Session Minutes - March 15, 2022 B. City Council Minutes - March 15, 2022
C. City Council Joint Meeting w/MOFD Minutes - March 16, 2022 D. City Council Joint Meeting Tri City Minutes - March 21, 2022 E. City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 Respectfully Submitted by:
Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:
F.1
Packet Pg. 6
MARCH 15, 2022
CITY OF ORINDA
CITY COUNCIL CLOSED SESSION MINUTES
6:00 PM - SPECIAL MEETING
A. CALL TO ORDER/ ROLL CALL
Mayor Fay called the meeting to order at 6:00 p.m. City Manager Biggs called the roll and noted that all Councilmembers were present.
B. OPEN SESSION IDENTIFICATION OF CLOSED SESSION MATTERS Mayor Fay identified the Closed Session Matter.
C. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
There were no members of the public wishing to speak.
D. CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: David Biggs, City Manager; Douglas Alessio, Administrative Services Director; Gregory Ramirez, IEDA; Chuck Flesher, IEDA; and Ginger Staton, Human Resources Manager relative to the following employee groups:
a. Teamsters Local Union No. 856
b. Unrepresented Employee Group
2. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION.
Pursuant to Government Code Section 54956.9(d)(2) conference with legal counsel regarding significant exposure to litigation by some owners of property on portions of Barbara Road and/or Oak Road within the Oaks Spring Subdivision (Unit No. 3). Property owners John Robbins, Ira Harris, and Kurt Emke threatened litigation during a July 23, 2021 meeting held via Zoom with David Biggs (City Manager) and Jason Chen (Acting Director of Public Works and Engineering). The property owners are seeking City acceptance of certain private street segments. Mr. Biggs made a contemporaneous record of the statements threatening litigation, which record will be made available for public inspection pursuant to Government Code Section 54957.5.
F.1.a
Packet Pg. 7
Attachment: City Council Closed Session Minutes - March 15, 2022 (2725 : City Council Minutes) City Council
Agenda Page 2 07.24.20
E. OPEN SESSION REPORT REGARDING CLOSED SESSION
City Attorney Wolff reported that Council only discussed Agenda Item 2 and there was no reportable action taken.
F. ADJOURNMENT
The meeting adjourned at approximately 7:00 P.M.
_______________________
Sheri Marie Smith, City Clerk
F.1.a
Packet Pg. 8
Attachment: City Council Closed Session Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 1 of 10 03.15.22
March 15, 2022
CITY OF ORINDA
CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: http://orindaca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=2088. They are also kept in the City Clerk’s Office as part of the public record and available upon request. 7:00 P.M. – REGULAR MEETING– BY TELECONFERENCE
A. CALL TO ORDER / ROLL CALL:
Mayor Fay called the Regular Meeting to order at approximately 7:00 p.m.
COUNCILMEMBERS PRESENT: Darlene Gee, Nick Kosla, Amy Worth Vice Mayor Inga Miller, Mayor Dennis Fay
COUNCILMEMBERS ABSENT: None
B. PLEDGE OF ALLEGIANCE – Led by Vice Mayor Miller.
C. ADOPTION OF AGENDA
MOTION by Councilmember Worth and seconded by Councilmember Kosla to adopt the agenda. Said motion carried by unanimous (5-0) roll call vote.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Declaring March, 2022 as American Red Cross Month in Orinda
Mayor Fay presented and read portions of the proclamation declaring March, 2022 as American Red Cross Month in Orinda.
Timothy Leong, volunteer member of the American Red Cross Contra Costa Leadership Council, cited the challenges of the pandemic and disasters around the world, spoke of Red Cross’s humanitarian response with assisting communities from home fires, evacuation plans, donation of blood and blood drives, training on first aid and CPR, volunteer deployment to assist in disaster relief throughout the United States, and thanked the Council for declaring March, 2022 as American Red Cross Month.
Mayor Fay and Councilmembers thanked Mr. Leong for accepting the proclamation and Red Cross’s response in times of crisis and tragedies.
F.1.b
Packet Pg. 9
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 2 of 10 03.15.22
D.2. Proclamation Declaring March, 2022 as Prescription Drug Abuse Awareness Month in Orinda
Mayor Fay presented and read portions of the proclamation declaring March, 2022 as Prescription Drug Abuse Awareness Month in Orinda.
Clove Cross, National Coalition Against Prescription Drug Abuse and Contra Costa County Meds Coalition, thanked the Council on behalf of the coalition for recognizing March as Prescription Drug Awareness Month. She spoke of their mission and work addressing what is a very large problem, spoke about medication disposal kiosks in CVS and hospitals and available free education and overdose training sessions.
City Manager Biggs noted there is a pharmaceutical disposal box in City Hall available during normal business hours.
Geeta Baramapur, Contra Costa Alcohol and Other Drugs Advisory Board, thanked the Council for observing prescription drug abuse and for creating awareness.
Mayor Fay and Councilmembers thanked Ms. Cross for accepting the proclamation.
D.3. Recognize American Public Works Association Award for the Orinda Way Project
City Manager Biggs stated the award was presented to the City on behalf of the American Public Works Association Award for the Orinda Way project under the ‘Rural Small Communities’ category.
Scott Christie, Interim Public Works/Engineering Director, said they are happy to receive the award and he presented the trophy received. The project is a rare case for a small city for not only managing the project but also designing it in-house by Sivakumar Natarajan, the City’s Acting City Engineer.
Acting City Engineer Sivakumar Natarajan described and displayed pictures of the project, the design to fix the water issues in front of Safeway, and the project came in under budget and built ahead of the schedule. He recognized the project contractor, MCK Services, Inc. and the construction manager, Park Engineering, both local Orinda firms.
The traffic control was the biggest issue they faced but they were able to move the major work to nighttime which involved significant outreach to businesses and organizations which resulted in little impact and no complaints.
Mayor Fay and Councilmembers congratulated Mr. Natarajan for his engineering design work and the Public Works Department for being awarded.
D.4. Orinda Communication Effort Update, Jennifer Fitzgerald, Director, Tripepi Smith
F.1.b
Packet Pg. 10
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 3 of 10 03.15.22
City Manager Biggs introduced Jennifer Fitzgerald, Director, Tripepi Smith, and spoke of the RFQ issued to focus on Measure R communications, noting that Tripepi Smith responded to the RFQ and was deemed qualified, and on August 3, 2021 the Council approved a $19,000 contract for three fixed fee elements: 1) a social media platform review; 2) development of a strategic communications plan; and 3) review of the City’s social media policies, after which time they would transition to a monthly retainer of $7,200/month. Staff wanted to share and update the Council on Tripepi Smith’s work as the Council looks at the mid-cycle budget, and said Senior Management Analyst Micki Cronin serves as the main contact with the firm.
Jennifer Fitzgerald, Director, Tripepi Smith, shared a background of their firm and certifications, their communications efforts, background experience of the team, digital communications and creation of quality content, strategic messaging, creative design services, current sampling of clients including work with several fire districts, assessment and recommendations for the City, and embarkment on some fixed scope projects.
She described the identified need to create cohesive and comprehensive guiding documents to enable the City to have a unified voice, work more actively and consistently to engage with the public and enhance communication modes and methods utilized by the City and work and recommendations for the social media platform review. They also worked on procedures to be fully functional on platforms, access to run videos and advertising, reviewed the social media policy, guidelines for social engagement that outlined staff authority and responsibilities regarding public comments and managing conversations as public records, creation of a strategic communications plan which is a living document and the parent document that brought everything together in one house that dealt with long-term strategic vision for the City’s philosophy of communications, industry best practices and 2022 immediate communication calendars, themes and campaign initiatives.
They began with goals and strategic priorities, identified their audience, talked about current external and internal staff resources, types of communication tool sets to be used, social media best practices and standards, measuring success, and how they would manage publications, create themes for outreach campaigns and a 2022 communications calendar. It was their intent to finalize all three documents ahead of starting their retainer work but the strategic communications plan has just been finalized this month with City staff. As of early December, 2021 they came to agreement with all major items they wanted to cover and wanted to take time to finetune the plan and for everyone to fully understand what was required by outlining it the way they did.
Ms. Fitzgerald then presented the communications calendar showing all of the main themes and campaigns they envision will be part of 2022, a Gant chart that they refer to often that calls out Measure R campaigns by quarter and that separates the communication activities and delineates which ones Tripepi Smith is taking the lead on and those staff is taking the lead on.
F.1.b
Packet Pg. 11
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 4 of 10 03.15.22
They were also making updates for the website and increasing its functionality and doing weekly training with executive staff to help them get a greater understanding of the power of the Civic Plus platform. They meet weekly with staff to ensure they are fulfilling their role and also teaching staff how to do all of the updates and work themselves.
Their primary focus has been Measure R related communication efforts and their secondary focus has been Plan Orinda and other efforts per City staff direction, which she described as well as promotion of the City’s online platforms. March is “Trim, Stack, Chip Month” and they are using every possible vehicle to highlight the City’s chipper service so now is the time to trim, stack trimmings and order the chipper service online at MOFD’s chipper reservation service.
The City also has more Facebook followers now and she presented Plan Orinda activities, their focus on Measure R related activities regarding wildfire preparedness, Red Flag Days, evacuation routes, and encouraging people to sign up for emergency alerts and said they have asked the City to consider a website redesign, to start thinking about the next fiscal year’s communication calendar, and continuation of expanding the in-house skillset. They have been increasing the number of users on all platforms and she anticipates numbers of viewer reaches will greatly increase.
Councilmember Gee thanked Ms. Fitzgerald for her presentation. She noted that in the past, the City posted things on Nextdoor and did not respond to posts from others and she asked if they are now trying to be part of conversations and if something is not accurate, to respond to it.
Ms. Fitzgerald said this is part of the policy and they think it is important that the City is able to correct misinformation. They encourage never getting into a public debate on social media and to save this for public meetings.
Mr. Biggs stated initially the social media policy did not allow public comment on any channels, which was changed. They evaluate each post and direct people to factual and educational information, but best practice is not to engage in a debate.
Councilmember Worth thanked Ms. Fitzgerald for her presentation, agreed there is a lot of work relating to communications which the City needed. She asked how this campaign is impacting the number of people taking advantage of the Chipper program and asked how to motivate people to do what needs to be done in terms of fire safety.
Ms. Fitzgerald referred to measuring success of the Chipper program and they will be looking to see how many appointments have been made and said March is typically a slow month but they will be successful if the numbers increase.
F.1.b
Packet Pg. 12
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 5 of 10 03.15.22
There are multiple aspects of comprehensive campaigns to educate and motivate and if the City can be a bit patient, this can come forward given they have the foundation laid out now. The City is also fortunate to have great community volunteers and partners like the Firewise Council who provide great support and resources for neighborhoods, so their team and City staff will never replace those volunteers but will enhance and bring improvement to the great activities going on.
Mr. Biggs added that in the summer they should see more normalcy with in-person events, and opportunities for the City to have a table at the farmers’ market, Movies in the Park to push out messaging, etc.
Councilmember Worth referred to seeing results and asked if they will build a communication piece first or set goals for “x” percentage of households to be conscious of being fire safe. Ms. Fitzgerald said the communications piece is a cornerstone and as policymakers want a role in developing goals for ownership, education and investment they will continue to work with City staff and roll out those policy goals to help achieve results through effective communication.
Mr. Biggs said Orinda is one of the cities pioneering in this area of fire safety and wildfire prevention. While some rules and laws have been on the books for years, collectively they were implemented but there was not the focus to ensure compliance. So, the enforcement side which can cause compliance lies with the Fire District and communications and outreach will drive that needle.
Councilmember Kosla said he loves seeing deliverables and thinks the Chipper program is an example to track the amount of yards of debris removed per month, appointments made, etc. He referred to El Toyonal and the amount of tree removal and hardening done which is commendable. He suggested people be able to document that they have done their evacuation plan for their home and other tasks relating to emergency preparedness so as to track this.
Mayor Fay opened the Public Forum.
Paula Reinman, SSTOC member, said in the presentation Ms. Fitzgerald referenced a number of documents and plans but she did not see them in the packet. She asked how to get access to those and the actual plan itself.
Mr. Biggs said tonight’s presentation was an overview of the effort, and Ms. Cronin will be sending out the Strategic Communication Plan which has many of the documents referred to tonight, and these will also be posted under the City Manager’s section of the website. They are still working on how best to share the monthly metrics report and this was a previous of the effort.
Mayor Fay asked if Tripepi Smith has experience with City websites and if they have the ability to determine what people are searching for on City websites, which would refine whatever the City has on its website.
F.1.b
Packet Pg. 13
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 6 of 10 03.15.22
Ms. Fitzgerald said they do and the City’s website is equipped with a back end system that can deliver a great deal of metrics to show what are the most frequently visited pages, how many clicks each page gets, and what people are looking at, how long, and they have a best practices of what people are usually looking for. They are excited to get into the website with staff and understand what residents are visiting the website for, and working to highlight that information.
They have been doing a lot of work thus far on emergency preparedness page, but is nothing compared to what can be done there, and it should be the hub of communication for emergency preparedness and for all activities surrounding the education of that.
Mr. Biggs noted that the City had an employee who used to be responsible for the website.
Their goal is over 2-3 years to hire a firm like Tripepi Smith to help them get their base in order and over time to have employees be able to do this more on their own, which should reduce the retainer.
Councilmember Worth concurred with using the City’s website as a hub for all of the disaster preparedness work and she anticipates the City will be able to provide the resources for this, as well as topics like the Housing Element and other large scale items.
Mr. Biggs invited comments and suggestions and said they try to anticipate needs and work with print media, but are not covered by regional newspapers. They are developing flyers and other media to push out throughout the year with focused topics, and noted there is a multi-page booklet prepared by Lamorinda CERT and a group working with the Fire District to update that and Ms. Cronin will join their team to participate in the update.
E. PUBLIC FORUM
There were no speakers or emails.
F. CONSENT CALENDAR
Mayor Fay asked if there were requests for removal of items or public comments. City Clerk Smith stated staff received one communication from Nick Waranoff regarding Item F.6.
Mr. Biggs commented on Item F.6, stating this adds some work to PlaceWorks’ scope of services for update of the Safety Element. The correspondence was related to the Housing Element and this scope is not related directly to the Housing Element. The scope will undertake a more in depth look at evacuation and routes as part of the Safety Element and the City is doing what is required of the law which is more robust than the prior Safety Element, per SB 747.
Mayor Fay and Councilmembers voiced support of Item F.6.
F.1.b
Packet Pg. 14
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 7 of 10 03.15.22
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. March 1, 2022 Closed Session
2. March 1, 2022 Regular Meeting
F.2. Quarterly Investment Report For Period Ending December 31, 2021 Recommendation:
Staff recommends that the City Council accept the Quarterly Investment Report for the period ending December 31, 2021.
F.3. Authorization For Continued Use of Remote Teleconference for City Meetings
Recommendation:
Approve the Ratification of Orinda City Council Resolution No. 42-21 and Authorize the Continued Use of Teleconference Meetings for the Period of March 16, 2022 to April 15, 2022 Pursuant to the Provisions of Assembly Bill 361.
F.4. Consider Adoption of a Revised Schedule of Hourly Pay Rates for Temporary, Seasonal and Project Positions to address minimum wage rate increases and establish a reasonable wage range
Recommendation:
It is recommended that the City Council adopt Resolution 10-22 approving the revised Hourly Pay Rates for Temporary, Seasonal and Project Positions.
F.5. Accept Work for the Wilder Fields 1 & 2 Turf Replacement Project #4013, and Authorize the City Clerk to sign and file a Notice of Completion with the Contra Costa County Clerk-Recorder
Recommendation:
Staff recommends that the City Council adopt Resolution No. 08-22 to accept work for the Wilder Fields 1 & 2 Turf Replacement Project #4013 performed under contract with Valley Precision Grading, Inc. and authorize the City Clerk to sign and file the Notice of Completion for the contract with the Contra Costa County Clerk-Recorder.
F.6. General Plan Safety Element Update – Authorize Contract Amendment No. 1 to Professional Planning Services Contract with PlaceWorks, Inc. for the Update of the General Plan Housing Element and Safety Element to Allow for Additional Evacuation Route Analysis in Safety Element
Recommendation:
Staff recommends that the City Council: authorize the City Manager and City Clerk to execute Contract Amendment No. 1 with PlaceWorks, Inc., subject to approval as to form by the City Attorney. The funding for this amendment was approved by the Council as part of the mid-year budget update on March 1, 2022.
F.1.b
Packet Pg. 15
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 8 of 10 03.15.22
F.7. Subdivision Improvement Agreement Extension for J&J Ranch Subdivision 9271
Recommendation:
Staff recommends adoption of Resolution 07-22 to extend the time by which J&J Ranch, LLC must complete all required improvements in the J&J Ranch Subdivision to April 18, 2023.
MOTION by Councilmember Worth and seconded by Councilmember Gee to approve Consent Calendar Items F.1.1, F.1.2, F.2, F.3, F.4, F.5, F.6 and F7. Said motion carried by unanimous (5-0) roll call vote.
G. PUBLIC HEARING – None.
H. POLICY MATTERS
H.1. Possible Participation in the Cleaner Contra Costa Challenge Recommendation:
Receive Report, Discuss, and Provide Direction, if any
City Manager Biggs stated this item is coming to the Council as a Matters Initiated from the last Council meeting, and Caitlin Roach from Miramonte High School spoke on the item. She requested the City consider possible participation in the Cleaner Contra Costa Challenge.
The organization is a non-profit under Sustainable Contra Costa and the initiative encourages households in the county to sign up and make changes to their lifestyle, appliances in their home that result in energy savings and consumption reductions to reduce the carbon footprint. There is a link in the staff report for this program which is available to everyone in the county, but the request from Ms. Roach was to do a more focused effort that would be called “The Sustainable Orinda Challenge” which is underway in Moraga as well as some other cities in the county and the organization is requesting a $1,500 contribution to do this for Orinda.
He said the Council could request more detailed analyses of the matter including a presentation from Sustainable Contra Costa or provide other direction tonight.
Mayor Fay opened the Public Forum, and City Clerk Smith stated two written communications were received prior to the meeting, one from Victoria Smith and one from Nick Waranoff.
Laura Franz, Sustainable Contra Costa, said she was available to answer questions, and said Caitlin Roach is also available who is the student from Miramonte dedicated to get this going in the school and community, given she has seen the results Moraga has had and wants Orinda to get on board.
F.1.b
Packet Pg. 16
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 9 of 10 03.15.22
Caitlin Roach, Miramonte High School, Cleaner Contra Costa Challenge, echoed Ms.
Franz’s comments and said she thinks this is an important request the Council should be considering.
Councilmember Worth voiced the importance to change lifestyles to reduce the carbon footprint. She asked if the Council would consider making this investment in Sustainable Contra Costa with the idea of doing a Sustainable Orinda effort similar to the Moraga program. She asked for more information about the approach for residents to take action and also how to work with students committed to this.
Ms. Franz explained that a family or individual would sign up, identify categories in which they can make changes and report back to the system with work done to save energy and doing other fire safety and air quality improvements, and other examples. The system then quantifies what has been saved, with the goal to achieve certain levels.
They also take into account Orinda resources that provide discounts such as companies installing solar panels or contractors in Orinda. Often times, science classes can compete by taking four sustainable actions to see if they can beat another class. Their focus right now is on waste, composting, and reduction in landfills. They will also work with Rotary Club, churches, and other community organizations that are interested, create a web page specifically for Orinda, set goals and provide reporting every month and at the end of the year, and this is where the funding goes.
Councilmember Worth asked how would students engage in helping Orinda become more sustainable and helping students and families work on goals. Ms. Franz said she will get in touch with school teachers and environmental or other clubs, provide a presentation and set up the teachers in the online platform. All students then have a link to join their teacher’s classrooms and pick the actions they can choose, follow-up with the action, where resources can be found, and Sustainable Contra Costa helps them get set up and they go from there. Any family member or student can also sign up and do it on their own as well.
Mayor Fay asked if students are expected to conduct outreach in the community as well, such as contacting neighbors. Ms. Franz said the platform is more neighbor-based where neighbors get together in small teams and work on a section of the platform together, such as focusing on water conservation for one month, pick an action or two to do together, and then when they meet they follow-up on what they have done. When focusing on energy efficiency in the home, they watch a video, discuss it, give each other tips and come together the next month. So, Caitlin and her team could do this and make small groups together, and usually Sustainable Contra Costa starts it and it goes from there.
Vice Mayor Miller said it sounds like a wonderful program to get involved with and she thinks the investment is affordable in the City’s budget. It is a way everyone can do what they can do. It is something everyone can work towards. Ms. Roach said they can meet people where they are and work on people’s lifestyle changes which typically improves over time.
F.1.b
Packet Pg. 17
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council Minutes Page 10 of 10 03.15.22
Mayor Fay observed that this is admirable on the part of young people in high school. A similar effort was the Styrofoam ban which the City adopted and noted this is their future.
He cited Ms. Roach’s academic achievements, and he thinks this is a great program and is excited it was brought to the Council.
Mr. Biggs said a Matters Initiated do not have to follow a precise pattern, and if the Council is comfortable, the Council could make a motion to authorize participation and approve the $1,500 sponsorship to Sustainable Contra Costa.
MOTION by Councilmember Worth and seconded by Councilmember Kosla to authorize participation and approve the $1,500 sponsorship to Sustainable Contra Costa and the Miramonte High School Cleaner Contra Costa Challenge group. Said motion carried by unanimous (5-0) roll call vote.
I. COUNCILMEMBERS’ REPORTS – Councilmember Kosla reported they are in the middle of Iditarod right now and have a winner. Brent Sas won the Iditarod and people will continue to finish over the next couple of days.
Mayor Fay reminded Councilmembers he will not be at the April 5th Council meeting and Vice Mayor Miller will chair the meeting.
J. CITY MANAGER’S REPORT – City Manager Biggs reported that March is “Trim, Stack and Chip Month” and residents can schedule appointments for chipping services. The Fire District’s deadline is the end of May and he asked people to take advantage of this service.
The weekly food truck event is returning soon, and Parks and Recreation Director Todd Trimble stated it will start up on the first Thursday, April 7th.
K. MATTERS INITIATED – None
L. ADJOURNMENT
L.1. Adjourn in Support of Those Resisting the Russian Invasion of Ukraine and in Memory of Those Who Have Already Lost Their Lives.
The Regular Meeting was adjourned in support of those resisting the Russian Invasion of Ukraine and in memory of those who have already lost their lives at approximately 9:03 p.m. to the next Special Meeting on Wednesday, March 16, 2022 at 5:00 p.m. ______________________________________
Sheri Marie Smith, City Clerk
F.1.b
Packet Pg. 18
Attachment: City Council Minutes - March 15, 2022 (2725 : City Council Minutes) Orinda City Council & MOFD
Joint Meeting Minutes Page 1 of 6 03.16.22
March 16, 2022
JOINT ORINDA CITY COUNCIL AND
MORAGA-ORINDA FIRE DISTRICT MEETING MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: http://orindaca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=2209.They are also kept in the City Clerk’s Office as part of the public record and available upon request. 5:00 P.M. –SPECIAL MEETING– BY TELECONFERENCE
A. CALL TO ORDER / ROLL CALL:
Mayor Fay called the Special Meeting to order at approximately 5:00 p.m.
COUNCILMEMBERS PRESENT: Darlene Gee, Nick Kosla, Amy Worth Vice Mayor Inga Miller, Mayor Dennis Fay
COUNCILMEMBERS ABSENT: None
BOARD MEMBERS PRESENT: John Jex, Craig Jorgens
Vice President Steven Danziger, President Michael
Donner
BOARD MEMBERS ABSENT: Gregory Baitx
B. PLEDGE OF ALLEGIANCE – Led by President Donner.
C. ADOPTION OF AGENDA
MOTION by Board Member Jorgens and seconded by President Donner to adopt the agenda. Said motion carried by unanimous (9-0-1) roll call vote (Baitx absent).
D. DISCUSSION
1. Roadside Vegetation Clearance – Discuss and identify opportunities to expedite roadside vegetation clearance, especially along key evacuation routes, and Provide Direction, if any
Fire Chief Dave Winnacker spoke about the Fire Code’s provisions for clearance requirements to maintain unobstructed roadside three 3 horizontally, 10 feet vertically which is part of their enforcement activities, with 3 feet horizontal in many areas as impractical. As a compromise, they ask residents to trim back anything overhanging the roadside and trim up the bottom to create an air gap.
F.1.c
Packet Pg. 19
Attachment: City Council Joint Meeting w/MOFD Minutes - March 16, 2022 (2725 : City Council Minutes) Orinda City Council & MOFD
Joint Meeting Minutes Page 2 of 6 03.16.22
The Fire Code also requires 10 feet of trimming and limbing back from the roadside so as to create separation of ladder fuels within 10 feet of the roadside; however, this is challenging to enforce. It is an area they continue to expand their presence, but they are a long way from cultural acceptance throughout the District.
They continue to provide education and outreach before enforcing to achieve voluntary compliance, and he described their priorities as: 1) roadside clearance along evacuation routes; 2) the perimeter of the community; and 3) areas identified in the prioritization map included in the CWPP.
City Manager Biggs spoke about the roadside vegetation and clearance report reviewed by the Council in October which includes enforcement by the City of up to 15 feet along the roadside. He also described coordinating efforts by the City and MOFD with Assembly member Bauer-Kahan and Senator Steve Glazer’s office.
Councilmember Gee asked if there are any areas where roadside clearance is considered a problem. Chief Winnacker said they are far from ground mitigation efforts and are still struggling with getting the primary evacuation routes compliant after 4 years of targeted effort. Other than areas with sidewalks and curbs there are few neighborhoods that have achieved the roadside vegetation management compliance. Mr. Biggs added that the City has addressed its properties over the last year and will moving forward.
Director Jorgens suggested looking at what MOFD and the City can force people to do and what they can incentivize people to do which takes money.
Councilmember Worth voiced appreciation of the work of MOFD and asked to talk about their outreach plan for evacuation corridors.
Chief Winnacker said the District will continue sending out early season notification to all residents, as well as a letter that was specific to evacuation route homeowners, and those previously cited will get a citation this year. When they shift from chipping to inspection, those not cited or issued a 30-day notice will receive citations under the Fire Code process.
Vice President Danziger asked and confirmed the postcards get sent out in April, then the personalized evacuation route letters go out in May, and June 1st they begin enforcement.
Vice Mayor Miller asked and confirmed that MOFD does not have a way to track the value of resident-completed work, and that most properties become compliant before a citation or a lien is issued/recorded. For those situations where MOFD has done the work and has billed the homeowners, 3 liens to date have been placed on properties.
Mayor Fay referred to clearance along evacuation routes, and he asked for a percentage of what has been cleared. Chief Winnacker cited this as challenging to provide as they F.1.c
Packet Pg. 20
Attachment: City Council Joint Meeting w/MOFD Minutes - March 16, 2022 (2725 : City Council Minutes) Orinda City Council & MOFD
Joint Meeting Minutes Page 3 of 6 03.16.22
have not analyzed all roads but this should come on June 1st where they will start mapping the roadside and create an inventory.
Mayor Fay noted the SSTOC has been discussing incentives to get property owners to clear their properties but it raises the question of whether there is anything the City can do to help attain better compliance. Chief Winnacker said it relates to continued reinforcement of messaging and emphasizing there are a finite number of evacuation routes.
Mayor Fay opened the public comment period.
Paula Rieinman, SSTOC member, referred to her discussion with Fire Safe Marin and the most effective thing to achieve voluntary compliance is a home evaluation program run through the Fire Department and use of available grants.
Chief Winnacker described their similar and very effective Fire Adaptive Community Ambassador program which are trained community members. There are upcoming resources coming on line shortly, and cited also were Firewise volunteers.
Charles Porges suggested throwing money at the problem to get vegetation removed asked to hire crews to assist on a cost-sharing basis.
Chief Winnacker voiced concerns about centralized solutions that could be appropriately addressed from a resident bottom-up solution and emphasized the need for residents to maintain their homes to protect them from fire.
2. Update on Chipper Program – Receive an Update on the joint MOFD/City Chipper program, Discuss, and Prove Direction, if any.
City Manager Biggs announced that the City is promoting March as “Trim, Stack, Chip Month” and there are available appointments, which he described.
Chief Winnacker provided background on the Board’s approval and purchase of a Chipper and looking at ways to increase efficiency of the crews. They have rented a Chipper truck to provide an interim solution until their purchased Chipper truck is delivered, stated they should see a significant increase in 6-8 weeks out from the compliance deadline, and he then provided a link of the amount of debris chipped to Boardmembers and Councilmembers.
Mayor Fay asked and confirmed MOFD is in discussions with Cal Fire regarding woodchips used at a bio-mass cogent plant but they have yet to identify a site and said there are other challenges that have not yet been resolved.
F.1.c
Packet Pg. 21
Attachment: City Council Joint Meeting w/MOFD Minutes - March 16, 2022 (2725 : City Council Minutes) Orinda City Council & MOFD
Joint Meeting Minutes Page 4 of 6 03.16.22
Boardmember Jorgens spoke about a very successful Sleepy Hollow HOA campaign, “No Juniper Left Behind” where a $5000 grant was used to fund an arborist and HOA member involvement with use of the Chipper to achieve compliance.
Mayor Fay opened the public comment period.
Charles Porges suggested MOFD or the City could provide grants to neighborhoods as incentives.
John Holtzman, outside counsel for MOFD, said a properly structured grant program would be permissible. The key is that it must be structured around the public benefit and agreed to put something in writing to this effect and forward it to the Orinda City Attorney.
Boardmember Jorgens noted the City of Woodside has a similar grant program as a resource, as well.
3. Staffing/Resource Models – Discuss and identify opportunities to encourage and guide fuel reduction efforts on private properties and neighborhood preparedness, and Provide Direction, if any
City Manager Biggs spoke of the discussions he and the Fire Chief and the SSTOC have had regarding collaborating for outside funding with their legislative leaders. The MOFD Ambassador program could support that, and the question is how best to fund the positions, which he described. He noted that the City has a firm helping them find grants and they are working on an application due April 14th but the question is which agency is best to approach this.
Mayor Fay said he believes it is important for MOFD and the City to form a partnership where both partners bring resources to the table. The City has Measure R and he asked what resources MOFD could bring to the table in terms of advancing fire fuels mitigation.
Boardmember Jorgens stated their resources are the free Chipper program, training, the Ambassadors program, Fire inspection and enforcement staffing, and he thinks there will be discussion about whether MOFD should have a grant program that can apply to the entire district and not just in Orinda.
Boardmember Danziger noted the District has been aggressive in getting grants through the Chief’s and Battalion Chief’s efforts, which he described. Boardmember Donner noted the District also has 4 full-time Fuel Mitigation Specialists that are working year-round.
Mayor Fay referred to MOFD’s receipt of the North Orinda Fuel Break administrative fee of around $400,000 and the new grant most likely has some administrative fee of about $700,00. He asked if it would be possible for the District to think about dedicating that $1.1 million to fire prevention activities, grants, as well as ongoing maintenance of existing fuel breaks. He also thought there can be some cross-training to do inspections.
F.1.c
Packet Pg. 22
Attachment: City Council Joint Meeting w/MOFD Minutes - March 16, 2022 (2725 : City Council Minutes) Orinda City Council & MOFD
Joint Meeting Minutes Page 5 of 6 03.16.22
Chief Winnacker emphasized that their administrative, fire suppression and other staff are fully allocated with existing jobs on rotating shifts, as well as City staff, so there is not excess capacity.
Councilmember Worth suggested pursuing joint communication tools to maximize messaging to the community, and Mr. Biggs added that a second part of the boots-onthe-ground efforts is achieving more Firewise neighborhoods.
Mayor Fay opened the public comment period.
Nick Waranoff commended MOFD for their work and he thinks the City does not need to hire more staff or contract persons. He asked the City to redirect money and effort away from “wants” to “needs”, the first being fire prevention.
4. Updates on other items of Interest:
a. Annual Joint Meeting
Mayor Fay suggested creating a subcommittee of two members each of the City Council and MOFD Board to discuss improving wildfire safety and to return with recommendations from that joint subcommittee, which would be agreed upon and be agendized by each body, respectively.
b. Grant Opportunities/Funding in support of fire prevention and emergency preparedness
This item was not discussed.
c. Fire Code Update and other code changes
This item was not discussed.
5. Next Steps – Discuss possible next steps regarding ongoing collaboration on fire prevention and emergency preparedness, and Provide Direction, if any.
This item was not discussed, although under Item 4.a, the MOFD Board and Councilmembers agreed to agendize a subcommittee of each body to discuss improving wildfire safety.
F.1.c
Packet Pg. 23
Attachment: City Council Joint Meeting w/MOFD Minutes - March 16, 2022 (2725 : City Council Minutes) Orinda City Council & MOFD
Joint Meeting Minutes Page 6 of 6 03.16.22
E. PUBLIC FORUM
None.
F. ADJOURNMENT
The Special Meeting was adjourned at approximately 6:00 p.m. to the next Special Meeting on Monday, March 21, 2022 at 7:00 p.m.
______________________________________
Sheri Marie Smith, City Clerk
F.1.c
Packet Pg. 24
Attachment: City Council Joint Meeting w/MOFD Minutes - March 16, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 1 of 13 03.21.22
March 21, 2022
TRI-CITYCITY COUNCIL
SPECIAL MEETING MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: http://orindaca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=2210. They are also kept in the City Clerk’s Office as part of the public record and available upon request.
7:00 P.M. –SPECIAL SESSION – BY TELECONFERENCE
A. CALL TO ORDER / ROLL CALL:
Mayor Fay called the Special Meeting to order at approximately 7:00 p.m.
ORINDA CITY COUNCIL: Mayor Dennis Fay, Vice Mayor Inga Miller, and Councilmembers: Darlene Gee, Nick Kosla, Amy
Worth
LAFAYETTE CITY COUNCIL: Mayor Teresa Gerringer, Vice Mayor Carl Anduri, and Councilmembers: Susan Candell, Gina Dawson, WeiTai Kwok MORAGA TOWN COUNCIL: Mayor Renata Sos, Vice Mayor Steve Woehleke, and Councilmembers: Sona Makker, Mike McCluer,
Teresa Onoda
B. PLEDGE OF ALLEGIANCE – Led by Moraga Mayor Sos.
C. ADOPTION OF AGENDA
MOTION by Vice Mayor Anduri and seconded by Mayor Gerringer to adopt the agenda.
Said motion carried by unanimous (15-0) roll call vote.
D. PUBLIC FORUM
Supervisor Candace Andersen voiced her excitement to be present for the meeting and looks forward to listening to the presentation.
E. POLICY MATTERS
E.1. Presentation by John Hoang, Director of Planning at Contra Costa Transportation Authority on the Lamorinda Action Plan Update.
Councilmember Discussion and Direction, if any
F.1.d
Packet Pg. 25
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 2 of 13 03.21.22
John Hoang, Director of Planning, CCTA, introduced Matt Kelly, CCTA’s Senior Transportation Planner and consultants David Early and Terina Wilson from PlaceWorks who are assisting CCTA on updating the Action Plans and Countywide Transportation Plan (CTP).
Mr. Hoang gave background of the item, described the meetings held with the Lamorinda Program Management Committee, the LPMC Technical Group and the LMPC Board, provided an update of current efforts relating to update of the Lamorinda Action Plan which was last amended June 2021, and looks forward to hearing from Councilmembers.
He then introduced CCTA’s Senior Planner Matt Kelley who gave a PowerPoint presentation.
Matt Kelly, CCTA, Senior Transportation Planner, gave a PowerPoint presentation regarding their update of the Action Plans, the Countywide Transportation Plan. He gave a background of CCTA, the sales tax authority and congestion management agency for the County, stating the original transportation sales tax Measure C was passed in 1988 which was superseded by Measure J with an over 75% countywide in vote in 2004, implemented in 2009, and this is when they made some major changes to the Growth Management Program. (GMP). Measure J seeks to manage the impacts of land use decisions on the transportation system among other efforts and it requires compliance for all 19 local jurisdictions and the County through the submittal of a biannual checklist in order to receive 18% in return to source funds.
One of the major parts of the GMP is the voter-approved Urban Limit Line. It seeks to focus new residential and commercial development within urban growth boundaries, thus precluding the need to build on green fields and agricultural lands, and it reduces the need for new infrastructure to be extended beyond their current limits.
Another major part of the GMP are Actions Plans for Routes of Regional Significance.
The plans seek to allow the RTPC’s or subareas to apply goals, objectives, and performance measures to routes deemed as major regional routes. The GMP seeks to ensure mitigation of negative impacts on new land use developments with objectives set for each route.
One of the main reasons LMPC was formed was to administer Lamorinda Fee and Finance Authority (LFFA) and this is where fees and taxes are collected from developers which then may be spent on local or regional improvements.
Due to changes in SB 43, this caused them to take a new look at Action Plans which will be discussed by the PlaceWorks team as to what they have been doing.
David Early, PlaceWorks, described each of the following successes of the Action Plans in the past and said he will be talking about what updates will entail:
Caldecott Tunnel 4th Bore
F.1.d
Packet Pg. 26
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 3 of 13 03.21.22
Moraga Way multimodal improvements
Lamorinda School Bus Program
Transportation for Livable Communities Project Grants Livable Moraga Way
Canyon Road Bridge Improvements
Countywide: GoMentum Autonomous Vehicle Testing Facility Countywide: Local Streets Maintenance and Improvements Countywide: Charge Up Contra Costa
Countywide: BART Parking and Access Improvements
The project is an update of all 5 Action Plans, Lamorinda being one of them. There is a second update in SWAT and those in East, Central and West County. Once that is over, they will be beginning on an update as well to the Countywide Transportation Plan which will roll up the results of the Action Plans into a single Countywide Plan.
Both of these efforts will contain bold ideas to enhance Contra Costa’s transportation network with emphasis on reducing vehicle miles traveled, on multi-modal transportation and key over-arching issues that include equity and transportation, safety and transportation, and addressing climate change as it will affect the transportation network.
Efforts will also build on three concepts that came forward in the 2020 Transportation Expenditure Plan: the high use of innovation and new technology, a holistic multi-modal approach and an integrated approach to corridor management.
The Action Plan will:
Address transportation issues of today
Establish quantitative service objectives
Identify Regional Routes
Provide Growth Management Program compliance metrics
Expand MTSOs to become Regional Transportation Objectives (RTOs) for:
Roadway Safety
Transit Climate Change
Bike/Pedestrian Equity
Technology
Mr. Early said they are working with the three City staff and held four workshops to establish regional transportation objectives in all 7 areas and to identify important regional facilities. He then presented a slide on the project schedule milestones and dates, noting that they will be wrapping up and presenting the Action Plans in October with an interim check-in in June, and then moving into the Countywide Transportation Plan update starting in July with preparation and adoption by the end of 2023.
F.1.d
Packet Pg. 27
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 4 of 13 03.21.22
Mr. Early then described how the Action Plans might mesh with local growth policies, and with the Housing and Safety Element updates underway which are required by law. Action Plans and CTP will account for growth foreseen in Housing Elements (as assigned by ABAG).
Action Plans and CTP have a horizon of 2050, while Housing Elements are only for 8 years so total development numbers are different. Lack of roadway capacity will no longer be a viable reason to disapprove of residential growth projects foreseen in a Housing Element.
He then presented graphs and said they are identifying additionally important potential roadway routes, potential transit routes, and potential bike/pedestrian routes. All routes that may be put into the Action Plans do not become a subject of that compliance effort.
He emphasized that cities do need to be in compliance with the GMP to receive return to source funds. It may be cities set an objective for one of these facilities and may not be able to comply with that due to growth beyond their control, but that does not put cities out of compliance with an Action Plan.
What planning for routes does is allow them to do is to make commitments from one jurisdiction to the other about an effort for regional planning. He congratulated all cities for the fact that the County has a framework for regional planning that does not exist almost anywhere else in the entire State of California.
Regarding next steps:
Policy Board and TACs help promote public outreach
Future TAC and Policy Board Meetings:
February 2022 – TAC Round 3:
Introduce the new preliminary goals, projects, programs, RTOs, and Regional Routes for comment and refinement
Late March/April 2022 – TAC Round 4:
Review 2050 RTO projections and implications for travel in 2050 with recommended projects and programs for comment and refinement June – October 2022
Policy Board review of Action Plan components
TAC Review of Draft Action Plan
TAC Review of Final Action Plan
Policy Board Adoption
Regarding public outreach:
Project webpage: ccta.net/ctp
Countywide Public Polling
F.1.d
Packet Pg. 28
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 5 of 13 03.21.22
11 Public Workshops and 21 Pop-Ups
o Two rounds of five separate workshops (one for each planning area). o One extra workshop for Lamorinda area.
3 Stakeholder Workshops
Oversight Committee
Jurisdiction and Outside Agency Coordination
Lamorinda Round 1 Outreach:
o Lafayette BART Pop-Up 3/8 from 4 to 6 PM
o Orinda farmers Market 3/12 from 9 to 1 PM
He concluded the presentation and thanked the Councils and said the team is available to answer questions regarding the overall process.
Councilmember Candell asked and confirmed with Mr. Early that the public meetings were focused on two-way interactions to educate people about the Action Plan process, what they are, why they are important, why the work of CCTA is so important and how sales tax dollars are being put to work.
He said at the same time, they are asking people for their comments about what they believe are the most important initiatives that can be undertaken for transportation over the next 25 years. In some cases, they are hearing specific comments about road repairs, traffic signals, bikeways, and in other cases, comments are broad about people wanting to see more autonomous vehicles, more ride-sharing, an overall better bikeway network, expansion of transit, etc. They have structured exercises at the workshops and also online on the website for members of the public to provide feedback.
Councilmember Candell asked if they will have another round in the process, and Mr.
Early said they will have two more rounds with both popups and interactive workshops.
Lamorinda residents wanted additional opportunities for input and they are doing three rounds of workshops in Lamorinda.
Councilmember McCluer said he thought the presentation would cover an update on the Lamorinda Action Plans and where they stand on each one. Mr. Early noted this is not on the agenda this evening and explained CCTA does do a biannual assessment of compliance with the objectives and some of that information is available and some is being compiled by the consultant team now. Hopefully, the information will be made available to the TAC at the April meeting.
Their work is not only to assess where you are today in achieving the existing objectives but also helping to set new objectives that are realistic and those assumed to be achieved over the next 10-25 year planning horizon.
F.1.d
Packet Pg. 29
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 6 of 13 03.21.22
Mr. Kelly stated the way they track current objectives is through the checklist reporting of each town every two years and they report back to CCTA about what they have done in terms of implementing the actions in their Action Plan. However, they can always get a city or town that information.
With the pandemic and fewer people using the roadways, roads have been operating relatively well with high compliance with existing objectives. Existing objectives are almost exclusively oriented towards roadways. There is one objective about seating capacity on BART and there are many seats available here. They were not completely in compliance before the pandemic and will be working on new objectives for assessing transit, bike and pedestrians moving forward.
Vice Mayor Miller stated as projects are approved she asked if there will be programs that compliant communities can apply for to seek funding for roadway enhancements such as Moraga Way, St. Mary’s Road, Moraga Way and Acalanes/Glorietta as an example. If they are adding car trips to those areas and adding population, she wondered if it is appropriate to use this current plan and if so, how they go about that to address multijurisdictional issues they will be facing together as part of the housing cycle.
Mr. Early agreed that questions of how to design roadways to have regional connections is fundamental to this process and future planning. It is the case that there are parts of these roadways where it may be possible to add facilities. Some might move additional cars, some might enhance bike safety, and there are other places like Moraga Way where the right-of-way is so constrained it is not possible to make many changes. This may be a planning to get people out of their cars and enhance transit service. Perhaps there is also a way for carpool, Lyft and Uber use so multiple people can share rides in one vehicle.
There is funding through CCTA and MTC over the next years to make additional improvements. The big question will be to achieve consensus in Lamorinda about what those improvements might look like and collaboration will be needed.
Vice Mayor Woehleke asked how this interfaces with the Plan Bay Area 2050 which is broad in scope and has a projected price of +$850 billion.
Mr. Kelly said Plan Bay Area is, to some degree, a parallel or similar effort to the Countywide Transportation Plan being conducted for the entire 9 county Bay Area. It has just recently been adopted by the MTC Board and ABAG Board as the blueprint for growth for the Bay Area through 2050, contains a host of programs and in a way cities can think about the Action Plan and the CTP as steps towards implementing Plan Bay Area 2050.
F.1.d
Packet Pg. 30
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 7 of 13 03.21.22
Growth projections were taken from Plan Bay Area 2050 growth projections, retooled by all staff members to ensure they are up-to-date and now are using those refined 2050 projections for the new transportation planning they are doing now for the Action Plans and the CTP. Those things will be rolled up and resubmitted to MTC 3-5 years from now for the next Regional Transportation Plan which will roll up all of these CTPs.
Vice Mayor Woehleke asked if there are funding opportunities from the $850 billion or is this an unknown. Mr. Kelly said to a fair degree, it is an unknown. Either 8 or 9 counties are sales tax counties to make transportation improvements. Those monies sunset at various times and it will be important to consider whether those measures should be renewed. It was thought there might be a regional measure for all 9 counties or a subset, and he then described other funding sources available from the State surplus, SB 1, SB 2, federal government and the Biden Administration for infrastructure and housing improvements. However, these do not amount to $850 billion so it will be important to continue to look at additional funding sources the region can agree on.
Mr. Hoang added that CCTA worked with MTC on their project list for consideration and also programmatic projects which include bike and pedestrian projects, etc. so all projects identified in the Action Plans and the CTP all get uploaded to MTC.
Councilmember Makker asked what tools CCTA have for transportation regarding fire.
Mr. Hoang said in their forecasting they focus on the transportation aspect but realizing climate change and fire is important to this region. He thinks they can incorporate evacuation scenarios as far as roadways are concerned, using models relating to fire which can be determined and further studied.
Mr. Kelly commented that they do not per se have a countywide plan for evacuation from the transportation side but that is the conversation they are having at the TAC level with staffs. They are hearing in Lamorinda so they are trying to find a way to fit that into the action planning process. It is about what each city’s vision and what they can incorporate into the plans.
Mr. Early noted that PlaceWorks is beginning work on a project for the City of Orinda to try and quantify evacuation capacity through GIS analysis of the individual roadways.
While it is specific to Orinda and this may be a model project other cities might want to look at and see if they could implement something similar or whether this is an effort CCTA might take on over the next several years to look at subregion-wide or countywide.
Mayor Sos asked and confirmed that one of the threshold tasks here is for the three jurisdictions in the Lamorinda Action Plan to agree on routes of regional significance.
F.1.d
Packet Pg. 31
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 8 of 13 03.21.22
Mr. Early noted they are still working at the staff and consultant level to understand exactly how those will be defined. He referred to the three maps and said there has been some discussion of trying to merge those into corridors, as there are 5-6 transportation facilities in the one corridor that serve a variety of modes. They are looking at these one mode at a time and may actually merge the maps together into a single map of key corridors within the subregion. So coming to consensus on what those corridors are is going to be an important aspect of this process.
Mayor Sos said Mr. Early had stated earlier that if something is designated as a route of regional significance, it does not commit that route to being widened, does not commit it to be subject to particular metrics or performance expectations. Rather, it is up to the three jurisdictions to define what the parameters are and what the metrics might be and that there is no risk to any of them of non-compliance just because they have a route of regional significance going through their jurisdiction.
Mr. Early confirmed this is correct. He underscored that the non-risk is two-fold; 1) you as a region will agree on the objectives for those facilities and no one is going to impose them on you; and 2) beyond that, non-achievement of an objective is not one of the things that would make you non-compliant from the growth management perspective. CCTA wants to encourage cities to set robust objectives but does not want to penalize cities for non-attainment of the objectives.
Mayor Sos asked and confirmed that the potential benefits, in addition to the commitment of the three jurisdictions to coordinate, also includes potential funding advantages to have a route of regional significance, which he described.
Councilmember Worth cited the substantial changes in terms of housing development projects being required to pay for relative to traffic improvements and said it would be helpful if CCTA could provide additional information on what are the requirements of a route of regional significance versus intra-jurisdictional routes.
She was trying also to understand the impact of funding, given she did not recall seeing routes of regional significance identified in the OBAG programs and other regional criteria identified for the future. Most are active transportation programs and they typically do not see monies for single occupancy vehicle widening, which is included in their Action Plan as one of the goals.
Mr. Early said the concept of a route of regional significance at all is unique to Contra Costas County, so it is true they will not find in MTC’s guidance the designation as a reason that MTC would fund a project. If a city writes a grant application, it can explain a route of regional significance and what that means locally and why it is important, and it does provide an extra boost.
F.1.d
Packet Pg. 32
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 9 of 13 03.21.22
Another term mentioned was that the Lamorinda Action Plan is the only action plan among five but of those five, the Lamorinda plan is the only one that has an intra-regional route of significance which is different from a regional route of significance. This is applied in particular to Moraga Way and Moraga Road and does not exist elsewhere.
He was not in the process when this was done earlier and Councilmember Worth most likely was, but one of his goals has been to streamline these five documents to bring them more into compliance with each other to make it possible to cross reference them and simplify them. From his reading, it does not seem clear what the differences are from being an intra-regional route or a regional route. It is the case Moraga Way and Moraga Road do cross jurisdictional boundaries and in that sense meet the definition of a route of regional significance as they are the only two ways in and out for those living in Moraga.
In that sense, they are important to designate as routes of regional significance, and he has not come to understand what difference it makes to call them by a different subdesignation.
So, it has been his advice they should have one classification instead of several or two and that as Mayor Sos said, this does not create any punitive measures but just an opportunity for inter-regional cooperation so moving away from having two classes to just having one class would be more streamlined.
Mr. Kelly added that there is a push from the CCTA side to get Lamorinda to add more routes of regional significance, namely the Moraga Roads and Moraga Ways, and there was resistance at the staff level around 2014. They came to an agreement that they would include these routes in the action plan but they would not have the full significance of a route of regional significance and would not be subject to the land use development review that the full routes have. When they were talking about doing the plans again they just thought it did not make sense to include routes that did not fit into the countywide framework.
He also noted that in their local OBAG guidelines, they do include routes of regional significance so when CCTA is providing funds they bring in that route of regional significance as criteria, but he agreed, it is not at the regional level.
Mr. Early added that the current signal technology project is being focused at least on the routes of regional significance, so designating Moraga Way and Moraga Road as routes of regional significance will qualify them for the signal interconnection project which should make traffic flow much more smoothly through all three communities and may not be available if those remain outside the realm of the full routes of regional significance.
Mr. Hoang said going forward, they are right at the thick of trying to transition away from routes of regional significance to corridors and are trying to come up with a systematic way to explain that. Ironically, back in 1995 it was corridor at one point.
F.1.d
Packet Pg. 33
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 10 of 13 03.21.22
Councilmember Worth said she thinks the idea of corridors make sense because they look at multi-modal corridors, which she described.
Mayor Fay cited the changes in travel behaviors from the pandemic as well as behaviors from the last 30 years. He asked if CCTA has some way of dealing with that as part of the Action Plans and the overall County Transportation Plan.
Mr. Early said at this point everyone who works in planning are at a critical juncture to figure out what is the post-pandemic future will look at. He has colleagues that say things will go back in time the way they were and within 2-5 years they will see just as many people commuting as they used to, and there are other colleagues who thinks this has been a permanent change and 30% to 50% of workers will continue to work at home. He does not know, thinks his sense is planners need to plan for a variety of outcomes where a worst case outcome is that trips go back to where they were or even expanding incrementally, so they will have to wait and see.
Mr. Kelly said CCTA is trying to figure that out to an extent of what people will do in the future. They have begun a travel behavior survey around the county starting with the I680 corridor and spoke to thousands of people and found out their current behavior, what they think their future travel behavior will be, when they would get on a train, what would get them on a bike, etc. They have done two surveys in two different corridors and plan on getting the Hwy 4 and Hwy 24 corridors done in the next several months. A majority of people agreed to provide on-going feedback into the future so as to track what people are doing a year or two from now.
Mr. Hoang added that possibly what they can do is alternative forecasts and see what the differences are.
Mayor Gerringer asked and confirmed with Mr. Early that it has not been the practice in the past for City Councils to formally vote on the Action Plans; that it is presumed that representatives from each city and county who sit on the LPMC Policy Board and ultimately on the SWAT Board are representing their agencies.
Mayor Gerringer said a couple of communities are also working on local Road Safety Plans and Lafayette has committed to Vision Zero. She asked if staff is providing that input or what should Councilmembers know moving forward on this.
Mr. Early that staff has made them aware of the Road Safety Plans and the Vision Zero planning. One of the issues for which they are setting objectives is safety and they are trying to dovetail with the plans and Vision Zero plan so those outcomes will be reflected in the Action Plans and the CTP as well.
Mr. Hoang said different cities are at different points with their road safety plans and Lafayette’s is in a good position to be incorporated into the Action Plans.
F.1.d
Packet Pg. 34
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 11 of 13 03.21.22
Councilmember Worth said she knows all three communities are concerned about bike/pedestrian safety and she asked and confirmed that whatever progress made with the traffic safety plans will be included in the Action Plans.
Councilmember Worth commented that the City has a committee called Bay Area Collaborative and they are working on their draft Joint Work Plan with MTC, BAAQMD, ABAG and BCDC. What originally began as sea level rise has now evolved into multi-risk strategies which includes things like fire risk. Her sense is there are more conversations about all impacts to communities, transportation, etc.
Councilmember McCleur asked and confirmed with Mr. Early that they would like to hear from Lamorinda over the next one to two months regarding its new Action Plan with new ideas, projects and improvements.
Councilmember Makker asked what is the source of data and questioned if there are new sources that can inform this.
Mr. Early said much of the data they are currently using old school data, traffic counts, the traffic model that has existed for some years which help them to know pre-pandemic levels of traffic volumes as measured, putting those into a model and ensuring the model can replicate existing patterns.
Then, they look at changes of land use and model future patterns, and this is a model up to date that uses the most recent modeling technology, and it then gives projections of the levels of service that would exist for vehicles on facilities throughout the sub-region.
Additionally, they are looking at safety information such as collisions and hot spots and also looking at VMT and from the model are able to calculate how many trips are being made, their length per person within each region.
They augment some of that with ‘big data’ from cell phones and this gets inputted into the data to ground proof it. They are also using census data to analyze how equity issues are coming forward, trying to understand racial makeup and economic makeup of various census tracts and understand how commute trips differ from one to another, commute patterns of higher income versus lower income individuals, modeling transit usage and ridership on transit, mode share on transit bikes, etc. They will be bringing that altogether over the next month or two and then using that to set goals for how they might see positive change.
Councilmember Dawson asked if cities will have access to that data as they do their land use planning. Mr. Kelly said it is a lot of output that they try to summarize in the plans themselves, but they could provide access to the raw or summarized data to staff.
Mr. Kelly added that when a traffic consultant does an analysis of an individual project, that consultant uses the same model they are using for this effort, so the data sits in the model.
F.1.d
Packet Pg. 35
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 12 of 13 03.21.22
Mayor Fay opened the Public Forum.
Sora O’Doherty, Lamorinda Weekly, said she is listening to getting people out of their cars, onto bicycles, public transit, and in the event of evacuation from a wildfire she asked if people will use their bicycles or carpool, or do they need to have capacity for everyone to get out of these areas in the event of a fire.
Mr. Early said most people will evacuate the area in an emergency in a car. It will be a very different circumstance than normal trip making and most roadways will be managed to move in one direction only. They will also presumably have multiple people in one vehicle and have people wanting to cooperate, with public safety managing traffic.
Vice Mayor Woehleke noted a correction of his previous comments, stating that the Plan Bay Area 2050 is actually $580 billion and not $850 billion. In reviewing the Action Plan for Lamorinda, he is trying to understand what is in scope. He draws that regional planning is being done as part of this effort, then manage Measure J funding, as well as advocacy and facilitation related to traffic issues. He posed as a suggestion that in the updated plan, they might consider having a succinct description of what is in scope and what is out of scope. As he read it, it is hard for him to see where it ends. It covers a broad area and it may help readers if this could be further defined.
Mayor Sos thanked the team for the presentation, acknowledged the incredible amount of work of respective jurisdictions, CCTA and consultants have put into this and get ting public input, and Councilmembers echoed these sentiments.
Mayor Fay concluded the item, thanked representatives for the presentation, Councilmember questions, and for providing clarity.
E.2 Possible Items for Future Joint Meeting
Mayor Fay stated wildfire risk is very high on the Orinda priority list and has recently been added for Lafayette, so he assumes this will be a candidate topic for a future meeting.
Councilmember Kwok wondered if there is an interest in looking at drought resilience in terms of potentially bringing recycled and reclaimed water to communities from Central Sanitary District.
Mayor Fay said he would say another closely related issue is climate change which is driving wildfire problems.
Councilmember Gee suggested an item that gets a lot of public commentary through social media and rises to levels of concern is crime and policing services and neighborhood activities to deter crime and further public safety.
F.1.d
Packet Pg. 36
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda Tri-City City Council
Meeting Minutes Page 13 of 13 03.21.22
Councilmember Dawson said in terms of wildfire preparations, how they can look at the overlap of evacuation routes and making this clear as they impact all three communities.
Vice Mayor Woehleke commented that they should not wait for the next joint meeting. He knows police departments are responsible for that and is confident that Moraga might have input on that.
Moraga Police Chief Jon King noted that later this week is a meeting of all involved public safety agencies in Lamorinda specifically to address this issue. Also, Contra Costa County is just completing adoption of the Zone Haven Evacuation Zones through a grant which was coordinated by MOFD. So, they are well on the way and this is a meeting they hold at the beginning of every fire season.
They are also working on a reissue of the Residential Guide for evacuation and emergencies. They have a meeting about that tomorrow and they are hoping to have that out in June with some revisions. Lastly, they will be doing a couple of evacuation drills virtually and getting residents acclimated to what they need to do.
F. ADJOURNMENT
The Special Meeting was adjourned at approximately 8:46 p.m. to the next Special Meeting on Wednesday, March 23, 2022 at 7:00 p.m.
______________________________________
Sheri Marie Smith, City Clerk
F.1.d
Packet Pg. 37
Attachment: City Council Joint Meeting Tri City Minutes - March 21, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 1 of 15 03.23.22
March 23, 2022
JOINT CITY COUNCIL AND SUPPLEMENTAL SALES TAX
OVERSIGHT COMMISSION
MEETING MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: http://orindaca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=2211.They are also kept in the City Clerk’s Office as part of the public record and available upon request. 7:00 P.M. –SPECIAL MEETING– BY TELECONFERENCE
A. CALL TO ORDER / ROLL CALL:
Mayor Fay called the Special Meeting to order at approximately 7:00 p.m.
COUNCILMEMBERS PRESENT: Darlene Gee, Nick Kosla, Amy Worth Vice Mayor Inga Miller, Mayor Dennis Fay
COUNCILMEMBERS ABSENT: None
COMMISSIONERS PRESENT: Brad Barber, Chris Decareau, Rachelle Latimer, Yasaman Lee, Melanie Light, Paula Reinman, Alex
Weinstein
Vice Chair Latika Malkani, Chair Jud Hammon
COMMISSIONERS ABSENT: None
B. PLEDGE OF ALLEGIANCE – Led by SSTOC Chair Hammon.
C. ADOPTION OF AGENDA
Mayor Fay asked if there were any changes to the agenda, and there were none.
MOTION by Chair Hammon and seconded by Councilmember Gee to adopt the agenda.
Said motion carried by unanimous (14-0) roll call vote.
D. PUBLIC FORUM
None.
E. POLICY MATTERS
E.1. Supplemental Sales Tax Oversight Commission (SSTOC) Annual Report
Recommendation:
F.1.e
Packet Pg. 38
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 2 of 15 03.23.22
Review, discuss, and accept the FY 2020/21 SSTOC Annual Report, and provide Direction, if any.
City Manager David Biggs introduced the item, gave a background of the SSTOC, and said Chair Hammon will present the annual report to the City Council.
Jud Hammon, Chair, SSTOC, gave a PowerPoint presentation on the FY 2020/21 SSTOC Annual Report and said he would also cover the results of the activities covered by the COIC, as well. They thought it would be beneficial to look farther back in history and to look forward to talk about where they see things going. He then presented and described the following slides:
Goals and Accomplishments under Wildfire Risk Mitigation and Emergency Preparedness
Near-Term Goals include:
1. Hire and train an additional dedicated City staff member to provide “boots on the ground” support for wildfire risk reduction, emergency preparedness, and home hardening efforts.
2. Provide roadside fuel reduction and vegetation management, particularly along evacuation routes.
3. Create a vegetation and structure inventory of City and residential properties in order to utilize novel computer modeling of fire in the Wildland Urban Interface.
4. Continue to clear city property to comply with MOFD Fire Code, and budget and plan for annual clearance.
5. Establish an extensive community education and motivational program regarding Wildfire Risk Reduction, Home Hardening, and Emergency Preparedness.
6. Define police and other emergency staff required to assist the public during evacuations and assure adequate staffing levels will be available.
7. Publicize the existing chipper program and explore implementation of a gridded program.
8. Explore alternate funding to incentivize residents to achieve fuel reduction, home hardening, and emergency preparedness.
9. Expand the pilot program for NO PARKING on red flag days.
Long-Term Goals include:
1. Long-term strategic plan. The City should develop a matrix for success which includes periodic goals for residential compliance, a vegetation maintenance schedule, and improved emergency preparedness.
2. Enhance relations with agencies with overlapping interests, such as EBMUD, PG&E, East Bay Regional Parks, and CalTrans.
3. Educate landscapers, nurseries, and garden centers regarding Orinda regulations, standards and best practices.
4. Continue to update City Ordinances to reflect MOFD’s continuing efforts to strengthen the Fire Code and Building Code.
F.1.e
Packet Pg. 39
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 3 of 15 03.23.22
5. Develop and implement a plan to help Orinda homeowners maintain affordable fire and hazard insurance.
6. Develop and adopt an environmental plan to address climate change locally.
Accomplishments Include:
• Orinda residents, City of Orinda staff, non-resident property owners, and other interested persons have made important progress in reducing wildfire risk in Orinda and preparing for emergencies in general.
• Examples through this week (not just the past Fiscal Year) include • Quite a few Orinda property owners have significantly reduced hazardous fuels on their properties, many through help from the Orinda Firewise Council.
• The City:
o Procured a chipper and truck and started an Orinda Chipping Program.
o The City updated the pilot Red-Flag Day parking restriction program on El Toyonal.
o The City cleared city properties to meet new MOFD code requirements.
o Supported two Mock Evacuation Drills.
o Posted multiple announcements through the Orinda Outlook, Next Door, the Orinda Facebook page, and local newspapers.
Ongoing Significant Concerns include:
• Portions of our critical Evacuation Routes are still lined with dangerous, fire-prone vegetation too close to the road.
• Portions of our critical Evacuation Routes may have issues with cars parked along very narrow, winding roadways.
• A significant fraction of our City is in a Very High Fire Hazard Severity Zone. • Far too many properties do not provide adequate Defensible Space around structures.
• Far too few homes meet even minimum fire-hardening recommendations • It seems that many residents are not well-prepared for emergencies, in general.
Gals and accomplishments for Roads and Storm Drains
Goals include:
• Goals regarding roads and storm drains were developed by the CIOC, and adopted by the Council Dec 17, 2019
• Public Roads
• Goal: Complete the repair of the public roads, then maintain these recentlyrepaired roads at the level we have achieved, using recommendations from the StreetSaver program as a guide, to minimize the long-term cost of maintenance.
F.1.e
Packet Pg. 40
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 4 of 15 03.23.22
• Estimated Annual repair costs ~ $2.6M for the next several years, increasing to ~3.7 M/year after 2032.
• Storm Drains
• The 2019 Roads and Drainage Repairs Plan lists and prioritizes key storm drains.
• Approx. $10M: Estimated replacement costs for large pipes likely to need replacement by 2025.
• Approx. $20M: Estimated additional costs for large pipes likely to need replacement between 2025 and 2030.
Accomplishments – Roads include:
• Our City has had considerable success in the past several years repairing our public roads and storm drains.
• By the end of 2020 (our most recent survey), the average PCI of our public roads was 85 – “Very Good.” Average PCI in 2006 was 46 – “Poor.” • Roads that still need repair are scheduled to be completed by the end of 2023. • All of our roads will need continued maintenance, to prevent falling back in the mode of paying for unduly expensive repairs.
• Present road repair/maintenance work is being accomplished without the need for Measure R funds.
Accomplishments – Storm Drains include:
• Our City has an ongoing program to perform video inspections of storm drain pipes and maintain a detailed Storm Drain Database.
• Large pipes are scheduled for replacement through the Capital Equipment Project. • The $205,000 2020 Storm Drain Improvement project included four large pipes; two on Miner Rd, one on Camino Pablo, and one on Camino Sobrante. No Measure R funds were required.
• Smaller pipes under our roads are often replaced as a part of the annual paving project.
• 1,629 linear feet of such pipes were lined or replaced during the 2020 Paving Project
• We still have many large storm drain pipes at risk of failure. • Measure R funds will likely be needed for storm drain work in FY 2024/2025.
Financial Summary
Measure R 1-cent sales tax,
Measure L ½-cent sales tax,
and 2016 Bond Fund
Maze and Associates performed the City’s annual audit for the fiscal year ending June 30, 2021, and issued a “clean” opinion.
This states that based on their independent review and testing, the financial statements are fairly presented in all material respects.
F.1.e
Packet Pg. 41
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 5 of 15 03.23.22
Financial Summary - Wildfire Risk Mitigation and Emergency Preparedness Fund 106: Measure R
• We are reporting on the period from April 1, 2021 – June 30, 2021. • The fund reported sales tax revenue of approximately $786,000. • Note that there is a lag between when the tax is collected and when it is distributed to the City.
• There was approximately $200,000 in expenditures as of June 30, • Note that our programs were only just beginning in this time frame. • The unexpended balance of $587,348 will be partially carried over to Fiscal Year 2021-2022 activities, including the purchase of a Truck and Chipper.
Financial Summary – Storm Drains and Roads
Fund 106 (Measure R) - Add-On
Sales Tax
Fiscal Year
2020-2021
Revenue
Sales Tax Revenue 4105 $ 785,786
Interest Revenue 4110 -
Total Revenue $ 785,786
Expenditures
Staff / Consultant Support $ 32,370
Legal 1,341
Finance -
Chipper Services 30,400
Public Works Right-of way 35,400
Parks - Hazard Reduction 79,127
Parks - Tree Services 19,800
Total Expenditures $ 198,438
Fund Balance Beginning of Year $ -
Fund Balance at End of Year $ 587,348
Expenditures By Project
Project
#
Fleet Chipper & Truck 0020 $ -
Total Project Expenditures $ -
F.1.e
Packet Pg. 42
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 6 of 15 03.23.22
Fund 105: Measure L – 1/2 – Cent Sales Tax
• The Measure L Add-On Sales Tax was collected for nine months, before being replaced by Measure R.
• The fund had total revenue of approximately $1.4 million. – The revenue included approximately $1.2 million in sales tax and approximately $40,000 in interest
– Project Reimbursements from utilities totaled $114,650. • The City has its contractor raise EBMUD and CCCSD facilities that are impacted by the paving. They reimburse the City for those costs. • There was approximately $1.5 million in expenditures. – 2019 and 2020 Paving Projects; Lavenida Culvert Repair • The Fund balance, $3,646,087, is programmed as part of the Capital Improvement Program for future street-related projects.
Fund 741: 2016 General Obligation Bond
• The $25 Million bond was issued in April, 2017
• The total revenue for the year was approximately $3,700 in investment earnings.
Fund 105 (Measure L) - Add-On
Sales Tax
Fiscal Year
2020-2021
Revenue
Sales Tax Revenue 4105 $ 1,236,586
Interest Revenue 4110 40,218
Project Reimbursement 4790 114,650
Total Revenue $ 1,391,454
Expenditures
Design Contracts 7125 $ 75,618
Project/Construction Mgt 7126 $ 396,919
Construction Costs 7127 941,909
Professional Services 7180 2,700
Attorney - City General 7131 34,439
Permit Fees 7129 1,309
Total Expenditures $ 1,452,894
Fund Balance Beginning of Year $ 3,707,527
Fund Balance at End of Year $ 3,646,087
Expenditures By Project
Project
#
2019 Annual Paving Project 4120 625,391
Lavenida Culvert Repair 4148 38,985
2020 Annual Paving Project 4150 788,518
Total Project Expenditures $ 1,452,894
Fund 741 - 2016 GO Bonds
Fiscal Year 2020-
2021
Revenue
Interest Revenue 4110 $3,701
Total Revenue $3,701
Expenditures
Salaries & Wages 7055 $70,330
Benefits / Ins. Alloc. 7080 $34,635
Subtotal Staff Costs $104,965
Project/Construction Mgt 7126 $32,902
Subtotal Services $32,902
Construction Costs 7127 $3,083,334
Subtotal Construction $3,083,334
Total Expenditures $3,221,201
Fund Balance Beginning of Year $3,217,500
Fund Balance at End of Year $0
Expenditures By Project Project # $ Expense
2019 Annual Paving 4119 $1,368
2020 Annual Paving 4150 $3,114,868
Staff Costs $104,965
Total Project Expenditures $3,221,201
F.1.e
Packet Pg. 43
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 7 of 15 03.23.22
• There was approximately $3.2 million in expenditures supporting the 2019 and 2020 Paving Projects.
• The ending fund balance as of June 30, 2021 was zero.
Additional Funding Sources
• To understand whether Measure R funds are being used appropriately, we really need to be aware of ALL funding sources for each important area (Wildfire/Emergency, Storm Drains, Roads)
• Orinda has established funding sources, other than Measure R, that should be sufficient to cover needs for Storm Drains and Roads in the near term. • A significant fraction of Measure R funds will likely be needed for Storm Drains by 2025.
• Some fraction of Measure R funds will likely be needed for Roads after 2032.
Relevant Funds / Funding Sources
• For Wildfire Risk Reduction / Emergency Preparedness:
• Grants, possible other funding sources
• For Storm Drains and Roads:
• Fund 200 - Gas Tax
• Fund 205 - Transportation Impact Fees
• Fund 210 - Drainage Impact Fund
• Fund 255 / 260 - Federal Grants / State Grants
• Fund 330 – Contra Costa Transit Authority Return to Source • Fund 331 - CCTA - Projects
• Fund 335 - Road Maintenance (Solid Waste Provider Fees) • Fund 700 - Capital Improvement (General)
• Fund 704 - Road & Drainage Stabilization Fund
F.1.e
Packet Pg. 44
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 8 of 15 03.23.22
Additional Funding Examples, FY 2020/21
2020 Paving Projects – CIP 4150
Storm Drain Liner Ivy Drive – CIP 4094
Lavenida Culvert Repair – CIP 4148
Vice Mayor Miller expressed her gratitude to the SSTOC for how difficult the task was moving forward from the work done by the COIC, how complex the job has been and thinks there is an understanding of how to balance priorities and get a sense for what they are being asked to do by the community. She asked if the meetings have been able to generate attendees and also whether there has been additional outreach to groups.
Chair Hammon replied there have been a few attendees at most meetings. The outreach has been primarily through Nextdoor, the Orinda Outlook, Orinda News, Lamorinda Weekly, and the City’s Facebook page. The Commission believes there is an issue with getting the message out and at their last meeting established a subcommittee to accelerate these efforts.
F.1.e
Packet Pg. 45
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 9 of 15 03.23.22
Vice Mayor Miller asked if there has been outreach with the schools. Chair Hammon said he did not know of any outreach, and asked or staff for comment.
Mr. Biggs stated yes, the schools have been provided with outreach on things like evacuation and vegetation clearance.
Vice Mayor Miller asked if there is an update on the Sleepy Hollow School plan at all.
Mr. Biggs said nothing specific. That will be addressed in more detail as part of the City’s Safety Element Update. The school district is responsible for evacuation planning from the schools, but the Police Chief has met with them and it has been a topic of discussion at the Council’s 2/2 Committee with the School Board.
Vice Mayor Miller hoped this information could be forwarded to the SSTOC and evacuation updates for the schools. She noted there was a section on the Orinda Firewise Council and she is familiar with the Firewise USA which is an organization that is run through the National Fire Protection Association and helps neighborhoods form Firewise neighborhoods. They commit to spend a certain amount on advertisements to get the word out about fuel mitigation. She asked if the Orinda Firewise Council was a part of the National Fire Protection program or did it just have the same name.
Commissioner Light answered that the Orinda Firewise Council is an informal network of Firewise groups which are a part of the Firewise USA program, but the Orinda Firewise Council is not associated with Firewise USA. It is just a friendly group of people who get together once every other month to discuss issues around wildfire mitigation and safety.
Vice Mayor Miller asked if all Firewise neighborhoods groups in Orinda are members of the Firewise USA. Commissioner Light said she believes they are, except she is not necessarily up to date on new groups coming online.
Councilmember Gee said when they passed Measure R and created the SSTOC the top priority from the Council and community was wildfire prevention which is the key topic the SSTOC has been focused on. For the longer haul she asked if the SSTOC is organized in sub-groups looking at wildfires and drains and roads or were they all working together at the same time to work on wildfire for the moment, knowing the drains and roads are further down the road.
Chair Hammon said they had decided they wanted to put a fair amount about storm drains and roads into this report in part to help educate SSTOC Commissioners. He and Commissioner Decareau are the two SSTOC members on the COIC. The remaining members have not had a lot of exposure to roads and storm drains. By far, the vast majority of the work they have been doing since the SSTOC’s creation has been on wildfire risk reduction and emergency preparedness.
F.1.e
Packet Pg. 46
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 10 of 15 03.23.22
Councilmember Gee questioned if they have discussed the longer-term topics or structure on roads and storm drains or asked if this was to be determined.
Chair Hammon said he thinks it is still a bit early. If they look back in the roads and drainage plan of 2019 before the SSTOC was formed they found that since they made such good headway on the roads and their storm drains were not in terrible shape yet, they recognized they could afford to wait a couple of years and only devote funding sources specifically dedicated to a period of a few years, which they and City staff have done. The SSTOC has put all of its efforts into wildfire risk reduction and emergency preparedness for the first couple of years.
Mayor Fay opened the Public Forum, and there were no speakers.
Mayor Fay and Councilmembers thanked SSTOC members for their work, recognized wildfire concerns throughout the Bay Area and the report’s goals, cited accomplishments to date, future opportunities, the importance of road and drainage improvements and emergency preparation, the importance of reaching out through the schools as a vehicle for communication, and said they look forward to next steps.
MOTION by Councilmember Worth and seconded by Councilmember Gee to accept the FY 2020/21 SSTOC Annual Report. Said motion carried by unanimous (14-0) roll call vote.
E.2. Discussion of Future Activities and Actions Related to Measure R Emphasis Areas – Emergency Preparedness, Fire Prevention, Roads, and Strom Drains
Recommendation:
Receive Report, Discuss, and Provide Direction, if any.
City Manager Biggs introduced the matter, stated that in the first month the SSTOC formed a Marketing Ad-Hoc Committee, and staff is still engaged in those recommendations, and three subcommittees; on home hardening, emergency preparedness, and wildfire prevention used to develop their initial report and recommendations which they approved in September 2021.
They worked further on roadside vegetation mitigation, boots on the ground which has evolved from wildland fire specialists to also organizing neighborhoods, and are working towards a possible vegetation and structure inventory. They discussed staffing at the midyear budget which was deferred until the Council held a joint meeting with the MOFD Board which occurred last week. The Council and the MOFD Board agreed to establish a 2/2 committee that will have 2 members of the Council and 2 members of the Fire Board and both bodies will make their appointments in April and in May will begin to meet and enhance cooperation.
F.1.e
Packet Pg. 47
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 11 of 15 03.23.22
The SSTOC at their last meeting were reviewing their highest priorities from their shortterm list and also formed a new ad-hoc committee for this work. The SSTOC also serves as the oversight for the bond measure and Measure L so the level of content in their report was necessary and important.
As well, the Council had appropriated monies in the FY 2020/21 of which a small portion was funded by Measure R. The Chipper Program was funded and equipment purchased, and will be adding a new 5th year to the 5-Year CIP, said there is about $7.5 million in the CIP scheduled to go to storm drains out of Measure R and the Council appropriated $3 million of its American Rescue Plan Act money to free up the first $3 million of Measure R money that was to go to storm drains. Staff will bring forward recommendations in June as to what should be funded in the new year of the 5-Year CIP. The 2021 paving project will start in April/May and the City will also award a 2022 paving project.
Mayor Fay asked for comments regarding the future of Measure R uses.
Commissioner Reinman reported on the subcommittee’s work, stating the ad-hoc subcommittee formed includes herself, Chair Hammon, Commissioners Malkani and Light, and their goal is to offer recommendations to the SSTOC at their April meeting.
They are now in a place where they need to focus on drilling down on key goals, identifying the most proven items to drive voluntary compliance and home hardening vegetation management and emergency preparedness. Over the last couple of weeks, they have focused on intensive information gathering around what is occurring in other cities, Marin County, and what the “doers” in the community already know.
Their focus is on three things: 1) leverage best practices from other communities and what the people doing the work already know; 2) operate at scale; and 3) to establish a means to measure their programs wherever possible. They are looking at grass rootsoriented efforts around community education and motivational programming, and knows there are conversations with the City and MOFD about mandatory compliance. They also understand Measure R is different than some of the other measures in other cities and counties and that they have a different relationship with their fire department than might be the case in other locations.
Based on research, they have found four effective things:
1. The idea of implementing home evaluations at scale. Marin Firesafe indicated this is the most effective thing they do, which she described.
2. Cities and counties are offering different incentives and, after a home assessment, someone can apply for rebates, and show that the work has been done.
F.1.e
Packet Pg. 48
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 12 of 15 03.23.22
3. They are seeing successes with a grid configuration or a mix of on-demand and grid configuration where the chipper would come to a neighborhood twice a year, let people know so multiple stops can be accomplished, and the chipper is made very effective and efficient. They have a web-based system that relies on a program the SSTOC can buy also, and operationalize and scale the chipper based on what is being done in other communities.
4. The importance of having dedicated education and outreach staff and integrate them to push people with Firewise, with the City, and doing ‘boots on the ground’, lets them know about home evaluation programs, and other materials to leverage.
Councilmember Kosla said new construction is required to have home sprinklers. He asked if these make a difference in a catastrophic fire or asked if Orinda has data on older neighborhoods that may have them.
Commissioner Decareau said it is primarily to protect the house from combusting and creating a spread of fire. In terms of wildfires, it probably will not work because there will not be enough fire flow water running through the hydrant system to supply a whole neighborhood, such as the Downs.
He added that in some of their early research, cities like Saratoga and places closer to Los Gatos do have emergency generator requirements for lots over 4 acres where people have to supply their own water supply but he did not think it was feasible for a community like Orinda.
Commissioner Light added there are many forensic fire scientists who are going back and looking at the sites where large fires have occurred. What they are finding is that simple home hardening protocols seem to be sufficient for them.
Commissioner Malkani emphasized how some of these very simple home hardening activities can really help save lives and properties, cited the importance of community partnerships with government, Firewise neighborhoods, CERT or other community organizations where neighbors have engaged and have done a lot to reduce vegetation so in the event there is ignition, the chances of a catastrophic wildfire are dramatically reduced.
Mayor Fay suggested a Commission indicate what home hardening constitutes.
Commissioner Decareau said generally, home hardening only works if there is defensible space and complying with the Fire Code. In their September report, they provided a chart of several home hardening options and strategies like clearing things away from the home such as storage of firewood, lawn furniture, as well as keeping combustibles away from under decks, balconies and eaves of the house.
F.1.e
Packet Pg. 49
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 13 of 15 03.23.22
Vents seems to be the next biggest item that can allow embers in under the floor and catch the house on fire, as well as embers getting under the eaves of the house or attic.
Further, trees should be cleared away, as well as gutter screens and maintaining those is important, and beyond that, things can get more costly which the SSTOC needs to investigate further and identify incentives, grants, particularly for the elderly.
Councilmember Worth recognized Orinda and its partnership with MOFD, State legislators and additional funding to address vegetation on Hwy 24, and longer-term funding in the State budget in the North Orinda fire break. She concurs they must motivate behaviors, recommended ramping up the community outreach campaign to achieve greater compliance, clearing evacuation routes, supported ways to incentivize homeowners to harden their homes through the SSTOC’s work and the joint MOFD Board/City Council committee, and identify how dollars work most effectively to achieve the maximum compliance and community benefit for the community. Lastly, the Safety Element will incorporate a robust revisit of the evacuation plans and then once adopted, it can be communicated to residents.
Councilmember Gee thanked the SSTOC on their report and work, is happy there is experience to draw from, voiced support regarding the idea of incentives and even what would seem like a modest dollar incentive would enhance compliance efforts. She likes the idea of home evaluations, recognized it is difficult to keep everyone aware of what is going on, and she wants people to feel they are getting benefit from Measure R dollars.
She also knows they are trying to do more coordination with MOFD, thinks the SSTOC has really raised awareness of MOFD’s mission and need to partner with the City, and knows they must follow rules of compliance.
Vice Mayor Miller referred to looking at caps that potentially could be implemented into a home hardening program where the fire officials provide residents with a compliance checklist and requires work to be done. She noted the City and County of San Francisco applies this when residents are selling their homes to comply with home hardening, water and energy conservation for a certain amount. She agrees with the need to keep work going to deal with the backlog of vegetation management, but personally to ask residents to sign up for such a program and then get cited.
Commissioner Reinman said the way the Marin program works is it is very educationoriented, neighborly, people work from a checklist and then they are taking action. For those needing work, they can get the work done and then apply for incentives. The other thing they could think about is Marin County began these as a test and now they will increase the amount they spend on incentives from their Measure C funds next year because of the results they are seeing. So, the City can try something, allocate a certain amount of budget to those first-come, first-serve and if they think it is being very effective they might want to allocate more towards it.
F.1.e
Packet Pg. 50
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 14 of 15 03.23.22
Commissioner Light clarified MOFD would not be doing the evaluations. They are proposing that this would be a paid City worker as the link between doing an evaluation and a citation. This would be similar to the current Fire Adaptive Community Ambassador program which is run through MOFD where citizen volunteers who do exactly what the SSTOC is proposing, but they are proposing it be more of a paid position. People would not be required to spend any money. If they want to clear up their property on their own that is fine, but there might be additional incentives for them to do that work such that they would be getting money to help them.
Commissioner Reinman said in Marin they have been told the number of citations is very small. People are acting in a voluntary way because they have a very specific list of things they need to do, so a lot of the guesswork is out of it for them.
Mayor Fay opened the Public Forum, and there were no speakers.
Councilmember Worth referred to how to maximize the Chipper program and it seems this is an incentive offered to residents. The question is how to maximize that investment.
Commissioner Reinman said what is working very well in Marin is a grid program. They will hit every area twice a year and residents are informed, have a smooth functioning setup on their website to create the route for the driver, it creates data on what has been collected and chipped, and they have a person dedicated to this. Right now, Orinda has more of an on-demand program so people must work through the Firewise neighborhood or call on their own. So for a relatively small cost, they could ramp up the Chipper program and its effectiveness really significantly.
Councilmember Kosla said he likes the guiding principles, incentives which he likened to mini-reimbursement agreements and funded through grants. Measurables are important to him and he thinks the Chipper could track the amount of yards of fuels removed and wished they began measuring three years ago, noting the amount of El Toyonal was incredible.
Commissioner Reinman agreed and they could measure the percentage of Orinda homes that are part of the Firewise neighborhood and said right now they are at 20%. They need to ramp up significantly through communications and outreach. If they do an underlying chipper program like Marin County, they can get data. If they end up doing incentives they will know what people filed for and what was done, so in these ways they can understand more and more about what the behavior is that they have driven.
Vice Mayor Miller agreed with the need for outreach through Firewise neighborhoods, kids, schools, and public outreach, and evacuation coordination through the City’s Police Department.
F.1.e
Packet Pg. 51
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) Orinda City Council & SSTOC
Meeting Minutes Page 15 of 15 03.23.22
Mayor Fay complemented the SSTOC for all of the work underway and done to date, the focus to put metrics put in place, enhanced public outreach, and he said he believes the Fire Chief has metrics on the Chipper program already.
Commissioner Light clarified that she and Ms. Cronin worked with Jeff Isaacs on that and while MOFD does provide a report their data about the Chipper is not separated out. It is aggregated into one number and she thinks Ms. Cronin has asked to have the Orinda data separated out from the MOFD total.
Senior Management Analyst Micki Cronin noted that request has been given and they are working on it.
Councilmember Gee advocated for proposing the Council hold a joint meeting with the SSTOC more often, and Mayor Fay and other Councilmembers concurred.
F. ADJOURNMENT
The Special Meeting was adjourned at approximately 8:55 p.m. to the next Regular Meeting of the Orinda City Council on Tuesday, April 05, 2022 at 7:00 p.m. ______________________________________
Sheri Marie Smith, City Clerk
F.1.e
Packet Pg. 52
Attachment: City Council Joint Meeting w/SSTOC Minutes - March 23, 2022 (2725 : City Council Minutes) City Council
Staff Report
Agenda Item: F.2
Date: April 5, 2022
Department: Finance
AGENDA TITLE: Monthly Report of Receipts and Disbursements for the Period February 1, 2022 through February 28, 2022 and Summary of Revenue, Expenditures, and Preliminary Fund Balances for July 1, 2021 through February 28, 2022 RECOMMENDATION:
Staff recommends that the City Council receive and file this report of receipts, disbursements, and preliminary fund balances for the month of February 2022.
BACKGROUND:
This report combines monthly reporting to the City Council of two separate financial benchmarks: 1) The issuance of checks and payments for obligations incurred by the City during the month; 2) A monthly report of Revenue and Expenditures for the month and preliminary fund balances based on year to date activity.
State Code References to City Financial Reporting
Section 37208 of the Government Code specifies the presentation of payments made by the City to the City Council. An option is available to forego the presentation of these lists provided the City Council ratifies an audited Annual Comprehensive Financial Report (ACFR). The City practice has been to present a monthly listing of payments, which goes above and beyond the minimum requirements in State law. Separate from the Payment Listing, California Government Code Section 41004, requires that the City Treasurer submit a monthly report and accounting of all receipts, disbursements, and fund balances. This is contained in the second half of the report.
DISCUSSION:
Payment Listing
The disbursement listing includes detail for the month of February including: A) Checks and electronic fund transfers (EFT) issued for accounts payable (Listed in descending order of the amount of the payment); B) A summary of purchases made with Credit Cards (US Bank Corp); and C) A listing by name of payroll checks and direct deposits.
The total payroll costs are disclosed in the aggregate.
The payment and disbursement report includes detailed itemization of City issued payments as follows:
FEBRUARY 2022 DISBURSEMENTS
F.2
Packet Pg. 53
Type of Transaction Check #’s $ Amount (Incl.
Wires)
General Checks / Wires 65996-66182 1,818,119.41
Payroll 9487-9491 182,697.01
51713-51794
Payroll Tax Withholding Electronic 54,196.39
Retirement/Medical/Clipper Electronic 126,338.20
TOTAL 2,181,351.01
Payments / disbursements processed for the month including general accounts payable plus payroll and benefits totaled approximately $2.2 million. The General Accounts Payable payments totaled about $1.8 million. Approximately 57% of the general accounts payable was comprised of the following categories of expense: 1) SemiAnnual General Obligation Bond debt service payments ($725,869), and 2) Contract billings for County Police Services ($308,170).
Included in the listing of General disbursements is a payment to US Bank Corporation for expenses made with purchase cards. In addition to disclosing the total payment to the bank for credit card purchases, a separate summary list detailing the charges is provided (Attachment B). The purchases were made between December 16, 2021 to January 14, 2022 and the total expenditures made with credit cards was $11,720.
Report of Revenue / Expenditures and Fund Balances as of February 28, 2022 The following Table displays the activity for the month of February in the first three columns. The right side of the table reports year to date results including the preliminary beginning and ending fund balance as of February 28, 2022. Rather than listing all of the funds individually the table combines funds by common groups.
Monthly Report of Revenue, Expenditures, and Preliminary Fund Balance (Includes Inter-fund Transfers in Revenue / Expenditures –Preliminary Unaudited) For the Period Ending February 28, 2022
F.2
Packet Pg. 54
CURRENT PERIOD 7/1/2021 YEAR TO DATE: Jul-Feb 2/28/2022 Fund Name / Group
Current Month
Revenue /
Transfers In
Current Month
Expenses /
Transfers Out
Beginning Fund
Balance
Year To Date
Revenue
Year To Date
Expenses
Fund Balance
End of Period
General Fund $ 493,563 $ 973,470 $ 11,021,922 $ 8,000,683 $ 8,595,095 $ 10,427,510 G.F. Measure L Sales Tax 5,485 83,451 3,646,087 110,418 165,822 3,590,683 Add-on Sales Tax Measure R 486,066 59,890 587,348 1,851,003 609,885 1,828,466 Gas Tax 63,126 10,520 452,543 574,235 247,122 779,656
Impact Fees 59,129 47,014 4,207,943 298,122 159,288 4,346,777 Grants 90,484 49,458 669,380 3,197,713 998,607 2,868,486 CCTA Funds 30,952 - 799,949 195,597 242,661 752,885
Road Maintenance Fund 98,346 - 948,301 691,994 216,643 1,423,651 Trust Funds - 148,046 1,466,395 5,281 1,265,396 206,280 Maintenance Assessment Dist. - 7,003 10,877 31,879 63,857 (21,101) Stormwater Fund - 20,385 279,664 13,440 173,097 120,007 Library Fund - 39,313 302,123 288,961 206,524 384,560
Wilder Community Facilities Dist. - 40,198 205,263 168 174,196 31,235 Debt - 725,869 2,163,069 1,532,441 2,632,138 1,063,373
Internal Service Funds - 9,361 2,510,294 1,018,678 535,324 2,993,648 Road Emergency Stabilization - 9,632 825,526 2,744 9,632 818,638 Other Capital Projects - 13,698 2,444,992 20,954 138,166 2,327,780 TOTAL ALL FUNDS $ 1,327,152 $ 2,237,309 $ 32,541,676 $ 17,834,310 $ 16,433,454 $ 33,942,532 In the monthly report of Revenue and Expenditures above total revenue recorded in February was $1.3 million and total expenditures were $2.2 million.
As noted in the Table above, the total fund balance across all funds as of February 28th has increased by approximately $1.4 million from the July 1, 2021 beginning balance of $32.5 million. The largest contributors for the increase are Grants Fund ($2.2 million) for the receipt of American Rescue Plan Act (ARPA) Federal Local Fiscal Recovery Fund in July, and Add-on Sales Tax Measure R Fund ($1.2 million), offset by decrease of $1.3 million in Trust Fund and $1.1 million in Debt Service Fund. The deficit in the Maintenance Assessment District occurs since the General Fund transfer to support these activities does not occur until June 30th at year end.
FISCAL IMPACT:
None
ATTACHMENTS:
A. February 2022 Check Listing
B. February 2022 Cal-Card Transactions
C. February 2022 Payroll Listing
Respectfully Submitted by:
Doug Alessio
Administrative Services Director
Prepared By: Nancy Zhang,
Approved by:
F.2
Packet Pg. 55
F.2
Packet Pg. 56
City of Orinda
Check/Voucher Register
From 2/1/2022 Through 2/28/2022
Check # Check Date Payee Transaction Description $Amount 1897705 2/28/2022 U.S. BANK G. O. BOND 2016, SERIES A 439,175.00 66231 2/9/2022 Treasurer of Contra Costa Coun DEC. 21 POLICE SERVICES 308,170.14 1897704 2/28/2022 U.S. BANK G. O BOND 2014, SERIES B 177,912.50 66279 2/18/2022 Valley Precision Grading, Inc. WILDER FIELDS TURF REPLACEMENT 127,680.00 1897701 2/28/2022 U.S. BANK G. O BOND 2014, SERIES A 108,781.26 66235 2/9/2022 EAST BAY MUNICIPAL UTILITY COST SHARING AGREEMENT - EL TOYONAL 86,141.00 66274 2/18/2022 MCE CORPORATION JAN. 22 LANDSCAPE SVCS. 64,809.71 66307 2/24/2022 PUBLIC EMPLOYEES RETIREMENT MAR. 2022 HEALTH PREMIUMS 38,461.76 66208 2/3/2022 MIKSIS SERVICES INC STORM DRAIN - MINER RD 34,950.00 66213 2/3/2022 PlaceWorks, Inc. DOWNTOWN PRECISE PLAN - CREEK RESTORATION 32,119.69 66300 2/24/2022 HDR ENGINEERING, INC. STORM DRAIN REPAIRS VARIOUS LOCATIONS 29,982.87 66214 2/3/2022 SHUTE MIHALEY & WEINBERGER DEC 21 LEGAL FEES 29,120.44 66209 2/3/2022 MORGAN BONANNO DEVELOPMENT INC PAVEMENT REPAIRS - VARIOUS LOCATIONS 22,055.00 66292 2/24/2022 DEWBERRY ENGINEERS INC. 01-1/01-28-22, LAVENIDA CULVERT REPAIR 20,959.56 66306 2/24/2022 PARK ENGINEERING JAN. 22 CAMINO PABLO BICYCLE ROUTE 19,445.12 66305 2/24/2022 MIKSIS SERVICES INC REPAIRS ON PIPE - 323 LA ESPIRAL 18,000.00 66202 2/3/2022 FIRST AMERICAN TITLE AGREEMENT FOR ACQUISITION - MINER RD 15,000.00 66184 2/3/2022 Advanced Mobility Group ON-CALL ENG. SERVICES FOR NOV. 21 12,070.00 66245 2/9/2022 U S BANK CORPORATION 12-16/1-14-22 CREDIT CARD CHGS. 11,720.43 66309 2/24/2022 P G & E 1-4/2-2-22 SVC. 11,323.01
66243 2/9/2022 Tripepi, Smith and Associates DEC 21 COMMUNICATION SUPPORT SVCS. 10,300.00 66264 2/18/2022 DEWBERRY ENGINEERS INC. DEC. 21 MINER ROAD SEISMIC RETROFIT 9,635.38 66318 2/24/2022 WEX INC JAN. 22 GASOLINE CHGS. 9,019.97 66216 2/3/2022 Tripepi, Smith and Associates NOV. 21, COMMUNICATION SUPPORT SVCS. 8,800.00 66276 2/18/2022 P G & E 1-3/2-1-22 SVC. 8,173.57
66239 2/9/2022 LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES YEAR 2022 7,319.00 66313 2/24/2022 Tripepi, Smith and Associates MONTHLY RETAINER 7,200.00 66242 2/9/2022 PATRICIA TOMLINSON INSTR. CONTRACT - BALLET 7,086.70 66195 2/3/2022 CINTAS CORPORATION CLEANING SVC. 7,039.06 66314 2/24/2022 UNIVERSAL BUILDING SERVICES JANITORIAL SERVICES FOR JAN. 22 6,849.00 66283 2/24/2022 BASIC Benefits LLC 1-27-22 TRANSIT ACCT. 2022 6,101.40 66262 2/18/2022 COWAN & THOMPSON CONSTRUCTION EMERGENCY CALL-OUT 5,418.80 66241 2/9/2022 PRECISION IT CONSULTING JAN. 22 MONTHLY SUPPORT SVCS. 5,375.00 66265 2/18/2022 ECONOMIC & PLANNING SYSTEMS JAN. 22 HOUSING ELEMENT 5,146.25 66227 2/9/2022 California Consulting, Inc. FEB. 22 GRANT WRITING SVCS. 5,000.00 66257 2/18/2022 Branagh Custom Homes REFUND COMPLETED PROJECT OR2019-293, 65 ABOBE LN. 4,984.71 66222 2/9/2022 ASSOC OF BAY AREA GOVERNMENTS FEB. 22 NATURAL GAS SVCS. 4,586.45 66187 2/3/2022 Atlas Technical Consultants SOILS PEER REVIEW - 12 WARFORD TERRACE 4,490.00 66289 2/24/2022 DC ELECTRIC GROUP INC DEC. 21 TRAFFIC SIGNAL MAINT. 4,190.90 66272 2/18/2022 Macks Craic, Inc. TURF REPLACEMENT - WILDER FIELDS 4,170.00 66191 2/3/2022 CALLANDER ASSOC LANDSCAPE ORINDA COMM. PARK MASTER PLAN THRU 12-31-21 4,000.17 66290 2/24/2022 DOG DYNAMICS INC INSTR. CONTRACT - DOG OBEDIANCE 3,846.62 66302 2/24/2022 Hillside Homes Group Inc. REFUND FEES FOR PLAN REVIEW SVCS. - 46 CRESTVIEW LN 3,805.00 66234 2/9/2022 DEPT. OF TRANSPORTATION OCT-DEC 2021, TRAFFIC SIGNS 3,798.96 66226 2/9/2022 Bison Controls LLC HVAC REPAIRS - CITY HALL 3,610.00 66200 2/3/2022 EBMUD 11-15/1-18-21 SVC. 3,411.24
66252 2/18/2022 BAY AREA NEWS GROUP EAST BAY JAN. 22 CLASSIFIED ADS 3,331.64 66260 2/18/2022 CINTAS CORPORATION CLEANING SERVICE 3,180.27 66301 2/24/2022 HEALTH CARE EMPLOYEES MAR. 22 DENTAL PREMIUMS 2,846.52 66188 2/3/2022 BAY ALARM COMPANY 02-01-22/04-30-22, MONITORING FEE 2,460.60 66217 2/3/2022 UNIVERSAL BUILDING SERVICES DEC 21 JANITORIAL SVCS. 2,426.00 66186 2/3/2022 ASI AIR SYSTEMS INC HVAC SERVICE - COMM. CTR. & WILDER 2,339.43 66198 2/3/2022 EAST BAY MUNICIPAL UTILITY CONSTRUCTION OF EASEMENT - BEAR CREEK 2,200.00 66247 2/18/2022 AMS AMERICAN MECHANICAL SVCS QTRLY HVAC SERVICE 2,061.00 66304 2/24/2022 LSA ASSOCIATES INC MINER ROAD SINKHOLE - PERMIT MONITORING 2,020.00 Page: 1 F.2.a
Packet Pg. 57
Attachment: February 2022 Check Listing (2648 : Monthly Disbursements Rev Exp Fund Balance - February 2022) City of Orinda
Check/Voucher Register
From 2/1/2022 Through 2/28/2022
Check # Check Date Payee Transaction Description $Amount 66240 2/9/2022 Municipal Pooling Authority FEB. 22 LTD & LIFE INSURANCE 1,950.45 66204 2/3/2022 Hamilton Tree Service, Inc. EMERGENCY TREE SERVICE 1,870.00 66280 2/18/2022 CITY OF WALNUT CREEK BMR MONITORING - 4-13/01-26-2022 1,760.00 66210 2/3/2022 MOUSER LAW FIRM, JAN. 22 HR LEGAL FEES 1,450.00 66287 2/24/2022 Comcast Business 2-13/3-22-22 SVC. 1,441.87 66312 2/24/2022 TEAMSTERS LOCAL UNION 856 FEB. 22 PASS THRU DUES 1,441.00 66203 2/3/2022 GRANICUS INC FEB. 22 AGENDA MEETING SOFTWARE 1,359.60 66224 2/9/2022 BASIC Benefits LLC 2-4-22 FLEX SPENDING 1,233.29 66284 2/24/2022 BASIC Benefits LLC 2-18-22 FLEX SPENDING 1,233.29 66299 2/24/2022 LISA HARPER FEB. 15, CITY COUNCIL MINUTES 1,140.00 66263 2/18/2022 DIAMOND K SUPPLY SAND 1,028.78
66298 2/24/2022 ANDREA GASPARI INSTR. CONTRACT - GYMNASTICS 1,012.50 66206 2/3/2022 IEDA FEB. 22 LABOR RELATIONS CONSULTING 1,009.00 66249 2/18/2022 AT&T 1-4/2-3-22 SVC. 934.00
66310 2/24/2022 Nino Rytokoski INSTR. CONTRACT - CARPENTRY 932.75 66215 2/3/2022 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 917.16 66225 2/9/2022 BAY AREA BARRICADE SERVICE TRAFFIC & STREET NAME SIGNAGE 899.95 66251 2/18/2022 BAY AREA BARRICADE SERVICE TRAFFIC CONTROL SIGNAGE 858.16 66282 2/24/2022 Avila Project Management JAN. 21, ORINDA WY PAVEMENT REHAB. 825.00 66270 2/18/2022 LISA HARPER FEB. 1, CITY COUNCIL MINUTES 795.00 66183 2/3/2022 T-MOBILE USA, Inc. JAN 21 CELLPHONE SERVICE 788.20 66261 2/18/2022 CONCORD UNIFORMS LLC UNIFORMS 740.32
66308 2/24/2022 Pestfinders Pest & Termite Svc PEST CONTROL - CITY HALL 725.00 66218 2/3/2022 Larry Wadford INSTR. CONTRACT - MARTIAL ARTS 693.00 66288 2/24/2022 CSG CONSULTANTS ON- CALL ENGINEERING AND CODE ENFORCEMENT SVCS. 650.00 66232 2/9/2022 CINTAS CORPORATION CLEANING SERVICE 627.97 66230 2/9/2022 CCC MAYOR'S CONFERENCE ANNUAL ASSESSMENT FOR MAYOR'S CONFERENCE 608.00 66254 2/18/2022 BIG O TIRES FLAT TIRE - VEHICLE 92 581.50 66212 2/3/2022 P G & E 12-15/1-12-22 SVC. 563.47
66316 2/24/2022 VISION SERVICE PLAN CA MAR. 22 VISION PREMIUMS 559.20 66244 2/9/2022 UNITED SITE SERVICES INC 01-19/02-15-22 PORTABLE RENTAL 539.04 66219 2/9/2022 ACCESS INFORMATION MANAGEMENT FEB. 22 DOCUMENT STORAGE 517.16 66246 2/9/2022 WALNUT CREEK FORD VEHICLE REPAIRS- '16 FORD F-150 483.93 66258 2/18/2022 CCC SHERIFF FORENSIC SERVICE FORENSIC SERVICES 457.50 66317 2/24/2022 West Coast Energy Systems LLC GENERATOR REPAIRS - CITY HALL 450.00 66199 2/3/2022 EAST BAY TREE SERVICE VEGETATION CLEARANCE - ST. STEPHENS BIKE TRAIL 400.00 66278 2/18/2022 UNITED SITE SERVICES INC 1-26/2-22-22, PORTABLE RENTAL 387.48 66190 2/3/2022 BOMAC'S INC. LOBBY DOOR - ART & GARDEN CTR. 386.18 66233 2/9/2022 CONCORD UNIFORMS LLC UNIFORMS 385.28
66229 2/9/2022 CALIFORNIA STATE DISBURSEMENT 2-4-22 GARNISHMENT 379.84 66286 2/24/2022 CALIFORNIA STATE DISBURSEMENT 2-18-22 GARNISHMENT 379.84 66211 2/3/2022 OTIS ELEVATOR COMPANY FEB. 22 ELEVATOR MAINT. 371.00 66236 2/9/2022 ECOFERT INC JAN. 22 FERTIGATION SVCS. 365.00 66255 2/18/2022 Bison Controls LLC REMOTE SVC. - CITY HALL HVAC 330.00 66207 2/3/2022 IT Management Corporation 2-1/1-31-2025, RHOMBUS LICENSE 323.10 66228 2/9/2022 CALIFORNIA STATE DISBURSEMENT 2-4-22 GARNISHMENT 307.84 66285 2/24/2022 CALIFORNIA STATE DISBURSEMENT 2-18-22 GARNISHMENT 307.84 66248 2/18/2022 ARAMARK P/R UNIFORMS & SUPPLIES 300.25
66196 2/3/2022 COLE SUPPLY CO. SUPPLIES 290.00
66295 2/24/2022 FAST SIGNS SUMMER CAMP BANNER 286.02
66223 2/9/2022 VERY NICE POOLS FEB. 22 FOUNTAIN SERVICE 247.52 66275 2/18/2022 Mikes Automotive Service BATTERY - VEHICLE 83 237.60 66205 2/3/2022 HARRIS & ASSOCIATES 11-28/12-31-21, CAMINO PABLO BICYCLE ROUTE PROJ. 230.00 66185 2/3/2022 ARAMARK JANITORIAL SUPPLIES 223.85
Page: 2
F.2.a
Packet Pg. 58
Attachment: February 2022 Check Listing (2648 : Monthly Disbursements Rev Exp Fund Balance - February 2022) City of Orinda
Check/Voucher Register
From 2/1/2022 Through 2/28/2022
Check # Check Date Payee Transaction Description $Amount 66271 2/18/2022 KR Electric, Inc. GENERATOR SERVICE 220.00 66256 2/18/2022 BOMAC'S INC. DEADBOLT REPAIRS - COMM. CTR. 215.50 66294 2/24/2022 EBMUD 12-8/2-9-22 SVC. 173.88
66281 2/24/2022 ARAMARK PW UNIFORMS 157.14
66221 2/9/2022 ARAMARK P/R UNIFORMS & SUPPLIES 152.98
66237 2/9/2022 FRANCHISE TAX BOARD 2-4-22 GARNISHMENT 145.00 66297 2/24/2022 FRANCHISE TAX BOARD 2-18-22 GARNISHMENT 145.00 66189 2/3/2022 BAY AREA BARRICADE SERVICE TRAFFIC CONTROL SIGNAGE 139.93 66315 2/24/2022 U S ALLOYS CO CYLINDER RENTAL 136.50
66268 2/18/2022 FEDEX FED EX MAILINGS 119.51
66250 2/18/2022 BAY ALARM COMPANY ALARM REPAIRS - NEW POWER SUPPLY 115.00 66253 2/18/2022 BERRY BROS. TOWING & TRANSPORT TOW SERVICE - VEHICLE 91 115.00 66273 2/18/2022 McDonnell Moraga Nursery Corp OAK TREE PURCHASE 114.41 66269 2/18/2022 FORENSIC SERVICES DIVISION OCT- DEC 21 FORENSIC SERVICES 112.35 66220 2/9/2022 ACME FILL CORPORATION DRAINAGE - DEBRIS 103.20 66266 2/18/2022 EMPLOYMENT DEVELOPMENT DEPT. 4TH QTR. 2021,UNEMPLOYMENT INSURANCE 102.00 66277 2/18/2022 STAPLES CONTRACT & COMMERCIAL SUPPLIES 94.13 66303 2/24/2022 Living Church of God Inc PARTIAL REFUND FOR SECURITY DEPOSIT 90.00 66192 2/3/2022 CCC PUBLIC WORKS DEPT DEC. 21 TRAFFIC SIGNAL MAINT. 76.09 66201 2/3/2022 FEDEX MAILINGS 67.41
66311 2/24/2022 STAPLES CONTRACT & COMMERCIAL SUPPLIES 50.89 66197 2/3/2022 EAST BAY BLUE PRINT 12-13/1-12-21 SERVICE CONTRACT 42.50 66293 2/24/2022 EAST BAY BLUE PRINT 12-13/01-12-22 SERVICE CONTRACT 42.50 66291 2/24/2022 DOJ ACCOUNTING SERVICES FINGERPRINTING SVCS. 32.00 66296 2/24/2022 FEDEX FEDEX MAILINGS 28.46
66267 2/18/2022 FASTRAK VIOLATION PROCESSING BRIDGE TOLL 28.00 66238 2/9/2022 Ricky Hernandez 2-6-22 MILEAGE 17.55
65923 2/28/2022 RUEBEN GERK VOID CHECK (19.04)
65654 2/28/2022 STEVE ECKLUND VOID CHECK (20.16)
65290 2/28/2022 RUEBEN GERK VOID CHECK (38.08)
63166 2/28/2022 RUEBEN GERK VOID CHECK (39.10)
64233 2/23/2022 MOUSER LAW FIRM, VOID CHECK (7,917.00)
Report Total 1,818,119.41
Page: 3
F.2.a
Packet Pg. 59
Attachment: February 2022 Check Listing (2648 : Monthly Disbursements Rev Exp Fund Balance - February 2022) City of Orinda
Payment Summary for US Bank CalCard Payment
February 2022 (Attachment B)
U. S. BANK CORPORATION
DECEMBER 16, 2021 THROUGH JANUARY 14, 2022
STMT. 01-17-2022
Transaction Description $Amount
MONTHLY FASTRAK 40.00
GETAC BATTERY 206.31
VEHICLE REPAIRS - FORD F150 182.02
HOOTSUITE - SOCIAL MEDIA MULTI-PLATFORM 588.00
FEDERAL & STATE LABOR LAWS POSTERS 184.22
EZ SEAL FOR POSTAGE MACHINE 132.73
PARK & REC. MAINTENANCE SUPPLIES 896.21
2021 TAX FORMS 181.42
ACFR AWARDS REVIEW FEES 460.00
PRESENTATION HOLDERS & PACKETS, COGNITO FORMS FEES,
NEWSPAPER SUBSCRIPTION, AMAZON FEES
336.55
OIL CHANGE & SUPPLIES - SWEEPER 657.57
PW MAINTENANCE SUPPLIES 158.41
AUTO SUPPLIES 366.84
DRAINAGE MATERIALS - SAND 291.38
COACH WHISTLES, BASKETBALL SHIRTS, ICE PACKS, MASKS-KIDS, 1,145.78 FOLDING CHAIRS & RACKS - RANCH HOUSE & COMM. CTR. 1,504.79 UPDATED PARK RULES - WILDER FIELDS 678.14
MEETING SUPPLIES 134.69
SUPPLIES RETURNED (23.03)
IRRIGATION CONTROLS, SAFETY VESTS, GRABBER TOOL 312.17
SECURITY SOFTWARE, OFFICE SUPPLIES 61.67
VACUUM CLEANER 766.06
PLUMBING SUPPLIES 782.40
DISPOSABLE, N95, KF94 MASKS 514.10
PARK & REC. HARDWARE SUPPLIES 327.62
TIRE REPAIRS - TOYOTA TACOMA 40.00
FLUORESCENT LAMPS, CABLES, BATTERY RECYCLING PAIL, LIGHT BULBS
794.38
US BANK CHECK #66245 Issued February 9, 2022 11,720.43
Page: 1
F.2.b
Packet Pg. 60
Attachment: February 2022 Cal-Card Transactions (2648 : Monthly Disbursements Rev Exp Fund Balance - February 2022) City of Orinda
Summay Check/Transaction Register
Payroll Register for February 2022
Document # Document Date Employee Name First, MI Name
9487 2/4/2022 Casey Cynthia C.
9488 2/4/2022 Hayashi Daniel T.
51713 2/4/2022 Alessio Douglas R.
51714 2/4/2022 Amerman Jennifer K.
51715 2/4/2022 Arroyo Miguel A.
51716 2/4/2022 Biggs David C.
51717 2/4/2022 Buckley Drummond F.
51718 2/4/2022 Chatman Rasha
51719 2/4/2022 Chen Jason Y.
51720 2/4/2022 Cheng Ly
51721 2/4/2022 Christie Scott
51722 2/4/2022 Cortez Christopher A.
51723 2/4/2022 Cronin Michele B.
51724 2/4/2022 Delmartini Matthew C.
51725 2/4/2022 Ecklund Steven C.
51726 2/4/2022 Ehrhardt Stephen D.
51727 2/4/2022 Fierner Tod D.
51728 2/4/2022 Flores Jennie
51729 2/4/2022 Frank James A.
51730 2/4/2022 Gerk Rueben A.
51731 2/4/2022 Hayden Carla L.
51732 2/4/2022 Hernandez Ricardo
51733 2/4/2022 Hughes Darin E.
51734 2/4/2022 Karuppusamy Natarajan Sivakumar
51735 2/4/2022 Laris Jane
51736 2/4/2022 Leach Mark S.
51737 2/4/2022 Low Jamila
51738 2/4/2022 Maples Joseph T.
51739 2/4/2022 McCourt Kevin
51740 2/4/2022 Mui Winnie
51741 2/4/2022 Perez Norma
51742 2/4/2022 Rankin Paul
51743 2/4/2022 Rubalcava Israel P.
51744 2/4/2022 Smith Sheri
51745 2/4/2022 Staton Virginia K.
51746 2/4/2022 Tamayo Julia M.
51747 2/4/2022 Thompson Linda M.
51748 2/4/2022 Thompson Robert A.
51749 2/4/2022 Trimble Todd
51750 2/4/2022 Wellman-Miner Sheena
51751 2/4/2022 Zhang Ning
9489 2/18/2022 Casey Cynthia C.
9490 2/18/2022 Hayashi Daniel T.
9491 2/18/2022 Paik Micah C.
51752 2/18/2022 Alessio Douglas R.
51753 2/18/2022 Alvarez Patrick James E.
51754 2/18/2022 Amerman Jennifer K.
51755 2/18/2022 Arroyo Miguel A.
51756 2/18/2022 Barnes Wyatt W.
51757 2/18/2022 Biggs David C.
Date: 3/16/2022, 2:38 PM Page: 1
F.2.c
Packet Pg. 61
Attachment: February 2022 Payroll Listing (2648 : Monthly Disbursements Rev Exp Fund Balance - February 2022) City of Orinda
Summay Check/Transaction Register
Payroll Register for February 2022
Document # Document Date Employee Name First, MI Name
51758 2/18/2022 Bodner Jude C.
51759 2/18/2022 Buckley Drummond F.
51760 2/18/2022 Chatman Rasha
51761 2/18/2022 Cheng Ly
51762 2/18/2022 Christie Scott
51763 2/18/2022 Cortez Christopher A.
51764 2/18/2022 Cronin Michele B.
51765 2/18/2022 Delmartini Matthew C.
51766 2/18/2022 Ecklund Steven C.
51767 2/18/2022 Ehrhardt Stephen D.
51768 2/18/2022 Fierner Tod D.
51769 2/18/2022 Flores Jennie
51770 2/18/2022 Frank James A.
51771 2/18/2022 Gerk Rueben A.
51772 2/18/2022 Hayden Carla L.
51773 2/18/2022 Hernandez Ricardo
51774 2/18/2022 Hughes Darin E.
51775 2/18/2022 Karuppusamy Natarajan Sivakumar
51776 2/18/2022 Khorashadi Farah
51777 2/18/2022 Laris Jane
51778 2/18/2022 Leach Mark S.
51779 2/18/2022 Low Jamila
51780 2/18/2022 McCourt Kevin
51781 2/18/2022 Mui Winnie
51782 2/18/2022 Needoba Roger
51783 2/18/2022 Perez Norma
51784 2/18/2022 Rubalcava Israel P.
51785 2/18/2022 Santos Landon B.
51786 2/18/2022 Schaufler Lori B.
51787 2/18/2022 Smith Sheri
51788 2/18/2022 Staton Virginia K.
51789 2/18/2022 Tamayo Julia M.
51790 2/18/2022 Thompson Linda M.
51791 2/18/2022 Thompson Robert A.
51792 2/18/2022 Trimble Todd
51793 2/18/2022 Wellman-Miner Sheena
51794 2/18/2022 Zhang Ning
Payroll Payments Pay Period 02-04: 91,888.80
Pay Period 02-18: 90,808.21
Subtotal Payroll 182,697.01
Payroll Taxes 54,196.39
EE Benefits 126,338.20
Accounts Payable (See Attachment A) 1,818,119.41
Grand total 2,181,351.01
Date: 3/16/2022, 2:38 PM Page: 2
F.2.c
Packet Pg. 62
Attachment: February 2022 Payroll Listing (2648 : Monthly Disbursements Rev Exp Fund Balance - February 2022) City Council
Staff Report
Agenda Item: F.3
Date: April 5, 2022
Department: City Clerk
AGENDA TITLE: Authorization For Continued Use of Remote Teleconference for City Meetings
RECOMMENDATION:
Approve the Ratification of Orinda City Council Resolution No. 42-21 and Authorize the Continued Use of Teleconference Meetings for the Period of April 6, 2022 to May 5, 2022 Pursuant to the Provisions of Assembly Bill 361.
BACKGROUND:
On October 5th, 2021 the Orinda City Council adopted Resolution No. 42-21 approving the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of Assembly Bill 361. The resolution was ratified on October 19th, and at subsequent meetings through 2021 and 2022.
DISCUSSION:
At the time of adoption, the City Council anticipated that the resolution would appear on its consent calendar for review and ratification or update at regular Council meetings.
The State law authorizes the continuation for as long as the Governor’s proclaimed state of emergency relating to the COVID-19 pandemic remains in effect. On February 25, 2022 Governor Newsom issued an Executive Order which extends the emergency proclamation to June 30, 2022. State law also provides that the City Council determine that they desire to continue remote public meetings and make the necessary findings at least every thirty days. Those findings were contained in Orinda City Council Resolution No. 42-21, which staff recommends the Council vote to ratify based on current conditions.
Approval of this item will allow all public bodies established by the City of Orinda and covered by Resolution No. 42-21 to continue to conduct teleconferencing meetings.
On March 1, 2022, Contra Costa Health Services issued the attached revised Recommendations for Safely Holding Public Meetings in which online meetings are still strongly recommended.
FISCAL IMPACT:
None.
ATTACHMENTS:
A. Weblink to: Staff Report, Adopted Resolution at October 5, 2021 Council Meeting B. Contra Costa Health Services Recommendations for Safely Holding Public Meetings F.3
Packet Pg. 63
Respectfully Submitted by:
Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:
F.3
Packet Pg. 64
RECOMMENDATIONS FOR SAFELY HOLDING PUBLIC MEETINGS
Each local government agency is authorized to determine whether to hold public meetings in person, on-line (teleconferencing only), or via a combination of methods. The following are recommendations from the Contra Costa County Health Officer to minimize the risk of COVID 19 transmission during a public meeting.
1. Online meetings (i.e. teleconferencing meetings) are strongly recommended as these meetings present the lowest risk of transmission of SARS CoV-2, the virus that causes COVID 19. This is particularly important in light of the current community prevalence rate as of March 1, 2022.
Our current trends as of March 1, 2022 in Covid-19 case rate, Covid-19 test positivity, and Covid19 hospitalizations are decreasing, but cases rates remain high with the Omicron variant of Covid-19 being the predominant variant identified, the impact of which on the spread of Covid19 has shown to dramatically increase COVID-19 transmission.
2. If a local agency determines to hold in-person meetings, offering the public the opportunity to attend via a call-in option or an internet-based service option is recommended, when possible, to give those at higher risk of and/or higher concern about COVID-19 an alternative to participating in person.
3. A written safety protocol should be developed and followed. It is recommended that the protocol require social distancing – i.e., six feet of separation between attendees – and face masking of all attendees.
4. Seating arrangements should allow for staff and members of the public to easily maintain at least six-foot distance from one another at all practicable times.
5. Consider holding public meetings outdoors. Increasing scientific consensus is that outdoor airflow reduces the risk of COVID-19 transmission compared to indoor spaces. Hosting events outdoors also may make it easier to space staff and members of the public at least 6 feet apart.
6. Current evidence is unclear as to the added benefit of temperature checks in addition to symptom checks. We encourage focus on symptom checks as they may screen out individuals with other Covid-19 symptoms besides fever and help reinforce the message to not go out in public if you are not feeling well.
7. Consider a voluntary attendance sheet with names and contact information to assist in contact tracing of any cases linked to a public meeting.
Revised 3-1-2022
Sefanit Mekuria, MD, MPH
Deputy Health Officer, Contra Costa County
F.3.b
Packet Pg. 65
Attachment: Contra Costa Health Services Recommendations for Safely Holding Public Meetings (2724 : Ratify Continued Teleconference City Council
Staff Report
Agenda Item: F.4
Date: April 5, 2022
Department:
Public Works and
Engineering Services
AGENDA TITLE: Approve the Design and Consider Award of Construction Contract To NBC Construction and Engineering for the Orinda Community Center Solar, Battery Storage, and Roof Replacement Project #4141 & #4164
RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the design of Project #4141& #4164; 2) Award the contract for construction to responsible lowest bidder NBC Construction & Engineering, Inc. of San Francisco, California for an amount of $646,711; 3) Authorize City Manager and City Clerk to execute a contract on behalf of the City, subject to approval as to form by the City Attorney; and 4) Authorize the City Manager to administratively approve contract change orders provided that the cumulative amount does not exceed $743,700 (approximately 15% contingency) BACKGROUND:
In October 2019, residents of Orinda were subjected to two planned power shutoffs from PG&E. During both Public Safety Power Shutoffs (PSPS), the City opened its own Community Resource Center in Room 8 of Community Center at 28 Orinda Way, next door to the Library. The City’s Community Center can be powered by an onsite generator during emergencies. The Resource Center was well received and provided an opportunity for residents to charge cell phones, laptops, and portable medical equipment while also getting updates on the status of the outage. The Resource Center was open between 8:00 a.m. to 6:00 p.m. daily during the power shutoffs. It was an important congregation point for the community while normal life and communication was limited. Staff anticipate in the future the Community Center would be used as a resource center during such events.
In early November 2019, the California Governor’s Office of Emergency Services (Cal OES) announced a Resiliency grant program for local agencies to improve resiliency during future PSPS events. City Staff submitted a grant application to the State Office of Emergency Services requesting $375,000 for a solar panel system with battery backup system for the Community Center. In February 2020, the City was selected to receive funding through the Cal OES program in the reduced amount of $217,551.
The current Adopted Capital Improvement Plan FY 2020-2024, includes a total project budget of $365,701 for the Community Center Project (#4164). A separate Community Center roofing project (#4141) with an adopted total budget of $300,000 is being combined with the Solar Project. Having a roof in good condition and capable of supporting the weight and placement of panels is essential and related to the solar project.
F.4
Packet Pg. 66
The project was previously advertised for bids, but the City received a bid protest regarding the qualification of the low bidder. Council decision was to reject all bids and re-bid the project. Staff made minor revisions to the contract documents in order to allow participation from more bidders. Although there was more interest from bidders, City received bids only from the same four contractors that bid previously. There were no bid protests from any bidder.
DISCUSSION:
Approval of Project Design
City Council approval of the attached project plans for the Orinda Community Center Solar, Battery Storage, and Roof Replacement Project #4141 & #4164 (Attachment A) is in accordance with design immunity defense requirements listed under California Government Code Section 830.6.
Evaluation of Bids
In accordance with the adopted UPCCA (Uniform Public Construction Cost Accounting) and municipal code section 2.55, the project was advertised for bids on February 25, 2022. The Engineer’s Estimate for the work was approximately $550,000. On March 22, 2022, four bids were received with the following results.
Bidder Total Bid
NBC Construction & Engineering, Inc. $646,711
Roofing & Solar Construction, Inc. $658,000
Saboo, Inc. $720,000
Sunlight & Power $817,253
Staff reviewed the bids and determined that the low bidder NBC Construction & Engineering, Inc. (NBC), was responsive and met all the requirements to submit a bid.
Therefore City Staff recommends that the City Council award the construction contract to the responsive and responsible lowest bidder, NBC Construction & Engineering, Inc.
Construction Costs with Contingency Compared to Adopted Budget In addition to the approval of the contract amount of $646,711, Staff is recommending that a contingency of approximately 15% be authorized to accommodate potential changes in quantities provided based on the unit values contained in the bid submitted by NBC. The adjusted work could be approved administratively as a contract change order by the City Manager, provided that the cumulative cost of all changes does not exceed $96,989. The total combined bid and contingency is $743,700. The contingency will only be expended to the extent that demonstrated contract changes are required as a result of changes in quantities and/or field conditions, as warranted by the agreement.
The Construction Cost based on recommended bid plus contingency is $743,700, while the total current FY 2021-2022 budget for construction is $567,000, requiring the need for a $176,700 increase in the adopted Budget. Staff believe it is beneficial to proceed F.4
Packet Pg. 67
with the work at this time and are presenting the recommended adjustments as described below to fund the construction and allow the project to proceed.
Need for Adjustment to Construction Line Item Budget Based on Low Bid Public Works and Finance Staff reviewed the planned projects as well as updated information on the final revenue collected in FY 2021 and projects that have completed expenditures after the adoption of the CIP. The proposed solution is to provide additional funds by increasing the fund balance that is available in funds appropriate for this project.
The following outlines the recommendation for the proposed funding additions:
Fund #240 (Park Dedication Fees) $76,700
Fund #700 (General capital Improvement) $100,000
With the proposed Budget Adjustments discussed above, the project will be fully funded for construction including a contingency of 15%. Adequate funds are available to proceed with the project.
NEXT STEPS:
Upon approval of the award of construction contract, two (2) copies of the contract will be delivered to the contractor for their signature and evidence of insurance preparation.
Once the signatures and evidence of insurance has been reviewed and approved by the City, the construction contract will be executed. Project construction is estimated to begin in May 2022.
All activities funded with the Cal OES Resiliency grant include an expenditure deadline of November 30, 2022. City staff anticipate some delays during construction due to supply chain issues that could impact certain materials used in the project, but anticipate the project will be completed prior to the expenditure deadline.
FISCAL IMPACT:
The Construction Cost based on the recommended bid plus contingency is more than the amount budgeted for the project. The adopted construction budget is $567,001. The total current project cost as estimated in the CIP including design, construction management, construction and other incidental costs is $665,701. The project has three sources of funding: 1) $217,551 State Grants (Fund #260) 2) $373,150 General Capital improvement Fund (#700); and 2) $75,000 Park Dedication Fees (Fund #240). With approval of this item, the total project budget will increase to $842,401 from the same three sources at the following levels: 1) $217,551 State Grants (Fund #260) 2) $473,150 General Capital improvement Fund (#700); and 2) $151,700 Park Dedication Fees (Fund #240).
ATTACHMENTS:
A. Community Center Solar, Battery Storage, and Roof Replacement Project-Plans F.4
Packet Pg. 68
Respectfully Submitted by:
Scott Christie
Acting Public Works Director
Prepared By: Sivakumar Natarajan, Acting City Engineer
Approved by:
F.4
Packet Pg. 69
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
25,1'$&20081,7<&(17(5
62/$5%$77(5<6725$*($1'522)5(3/$&(0(17352-(&7
25,1'$:$<25,1'$&$
352-(&7',5(&725<
352-(&70$1$*(5),50
&,7<2)25,1'$
&217$&7
6,9$.80$51$7$5$-$13(
3+21(
$5&+,7(&7
),50
19,1&
&217$&7
7$0$5$2
1($/3(
3+21(
6758&785$/(1*,1((5
),50
19,1&
&217$&7
'(9$1'$*/(<3(
3+21(
(/(&75,&$/(1*,1((5),50
19,1&
&217$&7
%$55(77%8(&+/(53(
3+21(
6,7(,1)250$7,21
3523(57<,1)250$7,21
2:1(5
&,7<2)25,1'$
25,1'$:$<25,1'$&$
(/(&75,&$/6(59,&(3$&,),&*$6$1'(/(&75,&
$33/,&$%/(&2'(6$1'67$1'$5'6
x 3$57
&$/,)251,$%8,/',1*67$1'$5'6$'0,1,675$7,9(&2'(
7,7/(&&5
x 3$57
&$/,)251,$%8,/',1*&2'(7,7/(&&5x
,17(51$7,21$/%8,/',1*&2'(2)7+(,17(51$7,21$/&2'( &281&,/:,7+&$/,)251,$$0(1'0(176
x 3$57
&$/,)251,$(/(&75,&$/&2'(7,7/(&&5x
1$7,21$/(/(&75,&$/&2'(2)7+(1$7,21$/),5(3527(&7,21 $662&,$7,211)3$
x 3$57
&$/,)251,$0(&+$1,&$/&2'(7,7/(&&5x
81,)2500(&+$1,&$/&2'(2)7+(,17(51$7,21$/$662&,$7,21 2)3/80%,1*$1'0(&+$1,&$/2)),&,$/6,$302
x 3$57
&$/,)251,$3/80%,1*&2'(7,7/(&&5x
81,)2500(&+$1,&$/&2'(2)7+(,17(51$7,21$/$662&,$7,21 2)3/80%,1*$1'0(&+$1,&$/2)),&,$/6,$302
x 3$57
&$/,)251,$(1(5*<&2'(///(&&5x 3$57&855(17/<9$&$17x 3$57 &$/,)251,$+,6725,&$/%8,/',1*&2'(//7/(&&5x 3$57
&$/,)251,$),5(&2'(7,7/(&&5
,17(51$7,21$/
),5(&2'(2)7+(,17(51$7,21$/&2'(&281&,/
x 3$57
&$/,)251,$(;,67,1*%8,/',1*&2'(7,7/(&&5
,17(51$7,21$/(;,67,1*%8,/',1*&2'(2)7+(,17(51$7,21$/&2'( &281&,/:,7+$0(1'0(176
x 3$57
&$/,)251,$*5((1%8,/',1*67$1'$5'6&2'(
&$/*5((1&2'(
7,7/(&&5
x 3$57
&$/,)251,$5()(5(1&('67$1'$5'6&2'(7,7/(
&&5
x 8/62/$502'8/(6x 8/,19(57(56 &20%,1(5%2;(6x 8/5$&.,1*02817,1*6<67(06$1'&/$03,1*'(9,&(6 352-(&7'(6&5,37,21
7+,6352-(&7&216,6762)(/(&75,&$/:25.$1'
$5&+,7(&785$/5(522),1*7+((/(&75,&$/:25.
&216,6762)7+(,167$//$7,21$1',17(5&211(&7,212)522)7339$1'%$&.83%$77(5<6725$*( $'',7,21$/(/(&75,&$/:25.,1&/8'(65(5287,1*
(;,67,1*(/(&75,&$/&,5&8,76)25%$&.8332:(57+(
$5&+,7(&+785$/:25.&216,6762)5(522),1*$1')/$6+,1*7+(%8,'/,1*522) $(5,$/9,(:
/2&$7,210$3 '5$:,1*/,67
(
6+((7180%(5 6+((77,7/(
127(66<0%2/66&+('8/(6 $%%5(9,$7,216
((
(
(
6,1*/(/,1(',$*5$0(/(&75,&$/'(7$,/6
6,*1$*(6+((7522)3/$1(/(&75,&$/
(
(1/$5*('%$6(0(17(/(&75,&$//$<2876
( (48,30(1763(&,),&$7,216
$ 29(5$//522)5(3/$&(0(173/$1
$ 522)5(3/$&(0(17127(6$1'&216758&7,21'(7$,/6
6 *(1(5$/6758&785$/127(6 0,6&'(7$,/6
6 6758&785$/3/$1$1''(7$,/6
* 7,7/(6+((7( ),567)/2253/$1(/(&75,&$/(((( 3$1(/6&+('8/(6 %$6(0(17)/2253/$1(/(&75,&$/),567)/2253/$1/,*+7,1*%$6(0(17)/2253/$1/,*+7,1* 3
?3'*6(%?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?*GZJ * 7,7/(6+((7 $0$0
+<+
121(
( 6,*1$*(6+((7
&,7<352-(&712
( (/(&75,&$/'(7$,/6
,)3 ,)3
( (/(&75,&$/'(7$,/6
,)383'$7(6)25$33529$/
83'$7(')255(%,'
6<67(0'(6&5,37,21
+,*+7(03 & /2:7(03 &(/(9
$%29(6($/9/
02'8/(7<3( 5(&62/$5$/3+$385(02'8/(:$77$*( :
48$17,7<
6<67(06,=(
'&
.:6<67(06,=(
$&
.:
:($7+(567$7,21 2$./$1'0(75232/,7$1$,53257
02817,1*6<67(0
$1&+25('522)723
,19(57(5
6 6811<%2<86,19(57(5:$77$*(
6811<%2<86 .:
'&$&5$7,2
F.4.a
Packet Pg. 70
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for
$&
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
*5$3+,&6&$/(
)7
*(1(5$/127(6
.(<127(6
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?$$GZJ $ 29(5$//522) 5(3/$&(0(173/$1 7&2
065''
065
,)3 ,)3
F.4.a
Packet Pg. 71
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<
&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
*(1(5$/127(6
'(02/,7,21127(6
&216758&7,21127(6
7<3,&$/)/$6+,1*$1'522),1*$70(&+$1,&$/&85%'(7$,/ )/$6+,1*$73$5$3(7:$//6 522)0$7(5,$/6/(*(1'
0(&+$1,&$/(48,30(171276+2:1)25&/$5,7<
522)0$7(5,$/6/(*(1'
7$//26+$&203/,$17:$//02817('522)/$''(5
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?$$GZJ $ 522)5(3/$&(0(17 127(6$1' &216758&7,21 '(7$,/6 7&2
065''
065
126&$/(
,)3
,)3
F.4.a
Packet Pg. 72
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for *(1(5$/127(6
3(51(&
%,1&/8'(/2&$7,212)7+(3+27292/7$,&6<67(0',6&211(&7,1*0($16 6,*1$*(6+$//%(5('%$&.*5281':,7+:+,7((1*5$9('/(77(56 &$87,21
$/7(51$7(32:(56285&(
32:(5727+,66(59,&(,6$/626833/,(')520$3+27292/7$,&6<67(0:,7+7+(',6&211(&76/2&$7('$66+2:123(1$//6<67(0',6&211(&766+2:135,25726(59,&( $//(/(&75,&$/0$7(5,$/6$1'(48,30(176+$//%(1(:$1' 6+$//%(/,67('%<81'(5:5,7(5
6/$%25$725,(6
8/
$1'%($5
7+(,5/$%(/25/,67('$1'&(57,),('%<$1$7,21$//<
5(&2*1,=('7(67,1*$87+25,7<:+(5(8/'2(6127+$9($/,67,1*&867200$'((48,30(176+$//+$9(&203/(7(7(67'$7$68%0,77('%<7+(0$18)$&785(5$77(67,1*72,766$)(7< ,1$'',7,217+(0$7(5,$/6(48,30(17$1',167$//$7,216+$// &203/<:,7+7+(5(48,5(0(1762)7+()2//2:,1*
$0(5,&$162&,(7<2)7(67,1*0$7(5,$/6
$670
,168/$7('32:(5&$%/((1*,1((56$662&,$7,21
,3&($
1$7,21$/(/(&75,&$/0$18)$&785(56$662&,$7,21
1(0$
$0(5,&$167$1'$5'$662&,$7,21
$6$
1$7,21$/),5(3527(&7,21$*(1&<
1)3$
$0(5,&$11$7,21$/67$1'$5',167,787(
$16,
&$/,)251,$(/(&75,&$/&2'(
&(&
/$7('67(',7,21
,167,787(2)(/(&75,&$/$1'(/(&7521,&(1*,1((56
,(((
$///2&$/&2'(6+$9,1*-85,6',&7,21
:+(5(7+(&2'(6+$9(',))(5(17/(9(/62)5(48,5(0(176 7+(0267675,1*(1758/(6+$//$33/<
7+(&2175$&7256+$//&225',1$7(+,6:25.:,7+27+(5
75$'(6$77+(6,7($1<&267672,167$//:25.72$&&203/,6+ 6$,'&225',1$7,21:+,&+',))(56)5207+(:25.$66+2:121 7+('5$:,1*66+$//%(,1&855('%<7+(&2175$&725$1<
',6&5(3$1&,(6$0%,*8,7,(625&21)/,&766+$//%(%528*+772 7+($77(17,212)7+((1*,1((5)25&/$5,),&$7,21
7+(&2175$&7256+$//3529,'($1'.((38372'$7($
&203/(7(5(&25'6(72)'5$:,1*67+(6(35,1766+$//%(&255(&7(''$,/<$1'6+2:(9(5<&+$1*()5207+(25,*,1$/ '5$:,1*67+,66(72)'5$:,1*66+$//%(.(37217+(-2%6,7( $1'6+$//%(86('21/<$6$5(&25'6(77+,66+$//127%( &216758('$6$87+25,=$7,21)257+(&2175$&725720$.(&+$1*(6,17+(/$<287:,7+287'(),1,7(,16758&7,21,1($&+&$6(8321&203/(7,212)7+(:25.$6(72)5(352'8&,%/(&2175$&7'5$:,1*66+$//%(2%7$,1(')5207+((1*,1((5$1' $//&+$1*(6$6127('217+(5(&25'6(72)'5$:,1*66+$//%( ,1&25325$7('7+(5(21:,7+%/$&.,1.,1$1($7/(*,%/( 81'(567$1'$%/($1'352)(66,21$/0$11(5)$,/85(72.((35(&25''5$:,1*68372'$7(6+$//&2167,787(&$86()25 :,7++2/',1*2)352*5(663$<0(176
$//,17(55837,212)(/(&75,&$/32:(56+$//%(.(3772$ 0,1,080+2:(9(5:+(1$1,17(55837,21,61(&(66$5<7+( 6+87'2:10867%(&225',1$7(':,7+7+(&,7<2)25,1'$$1' (1*,1((5'$<635,25727+(287$*(:25.,1(;,67,1*
6:,7&+%2$5'6253$1(/%2$5'66+$//%(&225',1$7(':,7+7+( 0,11(627$67$7('(3$570(172)$'0,1,675$7,2135,25725(029,1*$&&(663$1(/625'2256 ,76+$//%(7+(&2175$&725
65(63216,%,/,7<723529,'(
7(0325$5<32:(5)$&,/,7,(6$1'&211(&7,216)25$//)(('(56 256<67(06%(,1*',6&211(&7(',125'(5720$,17$,16<67(06 ,123(5$7,2125:+(5(6$,')(('(56256<67(065(48,5(
(0(5*(1&<67$1'%<32:(5
$)7(5$//5(48,5(0(1762)7+('5$:,1*6+$9(%((1)8//< &203/(7('5(35(6(17$7,9(62)7+(2:1(5:,//,163(&77+( :25.7+(&2175$&7256+$//3529,'(&203(7(173(56211(/ 72'(021675$7(7+(23(5$7,212)$1<,7(0256<67(0727+( )8//6$7,6)$&7,212)($&+5(35(6(17$7,9(),1$/$&&(37$1&( 2)7+(:25.:,//%(0$'(%<7+(2:1(5$)7(55(&(,372)
$33529$/$1'5(&200(1'$7,212)$&&(37$1&()520($&+
5(35(6(17$7,9(
$//),1$/&211(&7,216722:1(5)851,6+('(48,30(176+$//%( 0$'(%<7+(&2175$&725
7+(&2175$&7256+$//%(5(63216,%/()25$//6$:&877,1* 75(1&+,1*5(029$/%$&.),//,1*&203$&7,21$1'3$7&+,1*2) &21&5(7($65(48,5('723(5)250+,6:25.$77(17,21,6&$//('727+()$&77+$77+(5($5((;,67,1*81'(5*5281' 87,/,7</,1(67+(&2175$&7256+$//86((;75(0(&$87,21 :+(175(1&+,1*)25+,6:25.7+(&2175$&7256+$//%(
5(63216,%/()257+(3523(5$1'$33529('5(3$,52)$1<$1' $//'$0$*(6&$86('%<+,025+,6:25.
:+(1(9(5$',6&5(3$1&<,148$17,7<256,=(2)&21'8,7:,5( (48,30(17'(9,&(6&,5&8,7%5($.(56*5281')$8/73527(&7,216<67(06(7& $//0$7(5,$/6
$5,6(6217+('5$:,1*62563(&,),&$7,2167+(&2175$&7256+$//%(5(63216,%/()253529,',1*$1',167$//,1*$//0$7(5,$/$1' 6(59,&(65(48,5('%<7+(675,&7(67&21',7,216127('217+( '5$:,1*625,17+(63(&,),&$7,21672(1685(&203/(7($1' 23(5$%/(6<67(06$65(48,5('%<7+((1*,1((5
5()(5726,1*/(/,1(',$*5$0$1')(('(56&+('8/(6)25 &21'8,7$1'&21'8&7256,=(723$1(/6(7&&21'8,758160$< 127%(6+2:121'5$:,1*6%87$5(3$572)7+,6&2175$&7 675$,*+7)(('(5%5$1&+&,5&8,7$1'&21'8,758166+$//%( 3529,'(':,7+68)),&,(1738//%2;(625-81&7,21%2;(672/,0,77+(0$;,080/(1*7+2)$1<6,1*/(&$%/(38//%2;(6 6+$//%(6,=('3(5&2'(25$6,1',&$7('21'5$:,1*6
/2&$7,2166+$//%('(7(50,1(',17+(),(/'25$6,1',&$7('21 7+('5$:,1*6
:+(5(08/7,+20(5816$5(,1',&$7('21'5$:,1*6,1',&$7,1* 7+(6$0(3$1(/%2$5'&,5&8,7180%(53529,'(-81&7,21%2; $1'5287(21(6(72):,5(672&,5&8,7%5($.(56
,'(17,),&$7,211$0(3/$7(66+$//%(0,&$57$,1&+7+,&.$1' 2)$33529('6,=(:,7+%(9(/('('*(6$1'(1*5$9(':+,7(
/(77(56$0,1,0802),1&++,*+21%/$&.%$&.*5281'1$0(3/$7(66+$//%(3529,'(')25$//&,5&8,76,17+(6(59,&(',675,%87,21253$1(/%2$5'6$//1$0(3/$7(66+$//%( $77$&+(':,7+$'+(6,9(38//%2;(6-81&7,21%2;(6$1' '(9,&(%2;(66+$//%(0$5.(':,7+$3(50$1(170$5.(5
'5$:,1*6$5(',$*5$00$7,&21/<5287,1*2)5$&(:$<6$1' &20%,1,1*2)+20(5816$&&(37$%/(3(5&2'(6+$//%($77+(237,212)7+(&2175$&72581/(6627+(5:,6(127('$1'6+$// %(&225',1$7(':,7+27+(56(&7,216'21276&$/(7+(
(/(&75,&$/'5$:,1*6)25/2&$7,2162)$1<(/(&75,&$/
$5&+,7(&785$/6758&785$/&,9,/250(&+$1,&$/,7(0625 )($785(6
&877,1*%25,1*6$:&877,1*25'5,//,1*7+528*+7+(1(:25 (;,67,1*6758&785$/(/(0(17672%('21(21/<:+(162
'(7$,/('217+('5$:,1*625$&&(37('%<7+((1*,1((5
$//(;326('&21'8,766+$//%(5,*,'*$/9$1,=('67((/&21'8,7 6&+:+(5((;326('723266,%/(3+<6,&$/'$0$*($//27+(5287'225&21'8,772%((075$,17,*+7),77,1*6$// ,1'22572%((076(76&5(:67((/&21'8,781'(51($7+
675((7625/2&$7,216:,7+9(+,&/($&&(666+$//%(39&6&+ 39&
&2175$&7256+$//3529,'(/$0,1$7(5('1$0(3/$7(21$// ',6&211(&76:,7&+(6:,7+&,5&8,7'(6&5,37,216$1'180%(5 (/(&75,&$/*5281',1*6+$//&203/<:,7+7+(1$7,21$/ (/(&75,&&2'(
29(5&855(173527(&7,216+$//&203/<:,7+1(&$57,&/( 62/$53+27292/7$,&6<67(0,167$//$7,216+$//&21)25072 1(&$57,&/(
12786(' 62/$53+27292/7$,&6<67(0,6,17(5$&7,9(*5,'3$5$//(/02'( 21/<
&2175$&725,65(63216,%/(72,167$//81'(5*5281'&21'8,7 6<67(0$1'5(6725($//685)$&(65(*$5'/(662)7<3(
/$1'6&$3(3$9,1*&(0(172527+(5
&2175$&725,65(63216,%/(723529,'(&$7(*25<25),%(5 &211(&7,21)25'$7$$&48,6,7,216<67(0
&2175$&725,65(63216,%/(726833/<87,/,7<0(7(5,1*9,6,%/( %/$'(',6&211(&76:,7&+%2$5'$1'$//7+(,5&20321(1761(&(66$5<72&211(&7,19(57(5672',675,%87,216<67(0 &2175$&7256+$//%(5(63216,%/(7235(&200,66,21$1' 3529,'($)8//<23(5$7,21$/6<67(0$1'),1$/&200,66,21,1* &2175$&725,65(63216,%/()25$///$%(/,1*$1'0$5.,1* 5(48,5(0(176287/,1(',11(&$57,&/(
&200,66,21,1*2)7+(6<67(06+$//%('21(,1$&&25'$1&( :,7+7+(0$18)$&785(5663(&,),&$7,216$5(3257'(6&5,%,1* 7+(&200,66,21,1*6+$//%(3529,'('727+(),5(,163(&725 6+((7 '(6&5,37,21
'5$:,1*6&+('8/(
&%
,19
,19(57(5
&20%,1$7,2167$57(5:,7+)86,%/(6:,7&+121)86('',6&211(&76:,7&+&20%,1$7,2167$57(5)86('',6&211(&76:,7&+ )
)
*5281')$8/73527(&7,21'(9,&(*5281'*1'
%
(/(&75,&$/6<0%2/6
&,5&8,7%5($.(5'(127(6$03$&,7<
75$16)250(5
',6&211(&7
)86('(127(66,=(
&% &20%,1(5%2;
,19 ,19(57(5%2;
$%%5(9,$7,216
3 32/( - -81&7,21%2; 5 5('5$,6(5(/$<25 5(9(56(3 32/( -% -81&7,21%2;259$8/7 5(&3 5(&(37$&/( & &21'8&725 .9 .,/292/7 50& 5,*,'0(7$/&21'8,7
& &21'8,7 .: .,/2:$77 56* 5,*,'67((/*$/9$1,=('
&21'8,7
* *5281':,5( .:+ .,/2:$77+285
',$0(7(5 .9$ .,/292/7$03(5(6
) '(*5((6)$5(1+(,7 6&+ 6&+('8/(
$ $03
6 $& $/7(51$7,1*&855(17 0$; 0$;,080 6+/' 6+,(/'('
$/ $/80,180 0&& 02725&21752/&(17(5 6+7 6+((7
$:* $0(5,&$1:,5(*$8*( 0&0 7+286$1'&,5&8/$50,/ 63 6,1*/(32/( 0,1 0,1,080
%/'* %8,/',1* 0,6& 0,6&(//$1(286 67' 67$1'$5'
%/. %/$&. 0337 0$;,08032:(532,17
75$&.(5
6:*5 6:,7&+*($5
%/8 %/8( 06% 0$,16:,7&+%2$5' 64 648$5(
&0 &,5&8,7021,725
(/(&7521,&32:(548$/,7<
021,725
1(8 1(875$/
& &21'8,7:,7+
&21'8&7256$65(48,5('
%<'5$:,1*625
63(&,),&$7,216
1& 1250$//<&/26('
&2 &21'8,721/<3529,'(
38//523()25$//(037<
&21'8,7$65(48,5('
1,& 127,1&2175$&7
&21& &21&5(7( 1(& 1$7,21$/(/(&75,&&2'(
&8 &233(5 1(0$ 1$7,21$/(/(&75,&$/
0$18)$&785(
6$662&
&% &20%,1(5%2; 12 1250$//<23(1 7(03 7(03(5$785(
&/ &(17(5/,1( 7<3 7<3,&$/
176 127726&$/(
&200 &20081,&$7,21 2 23(1 8* 81'(5*5281'
&211 &211(&7,21 2& 21&(17(5 8/ 81'(5:5,7(56/$%25$725< '$6 '$7$$&48,6,7,216<67(0 2' 2876,'(',$0(7(5
'& ',5(&7&855(17 3 35,0$5<2532/( 821 81/(6627+(5:,6(127(' ',$ ',$0(7(5 3% 386+%877212538//%2; 836 81,17(55837,%/(32:(5 6833/<
':* '5$:,1*
(
(;,67,1* 3+$6( 9 92/7
6 (48,3 (48,30(17 31/ 3$1(/ 9$ 92/7$03(5(6
3527 3527(&7,21 : :$776:,5(:+,7(25
:,'(
(07 (/(&7520(7$//,&78%,1* 39 3+27292/7$,& :3 :($7+(53522) ),1 ),1,6+ 39& 32/<9,1</&+/25,'(
* *5281'25*5((1 5(,1) 5(,1)25&(' ;)05 75$16)250(5
*$/9 *$/9$1,=(' 47< 48$17,7< < <(//2:
*(& *5281',1*(/(&752'(
&21'8&725
*), *5281')$8/7,17(55837(5
*)&, *5281')$8/7&,5&8,7
,17(55837(5
++ +$1'+2/(
&21'8,758181'(5*5281'
&21'8,7581(;326('&21'8,7678%%('287$1'&$33('38///,1( ,13/$&(
&5266/,1(621&21'8,75816,1',&$7(180%(52)
&855(17&$55<,1*&21'8&7256&217$,1('
7+(5(,17:2$1'21(*5281':,5($5(
,1',&$7(':+(1&5266/,1(6$5(1276+2:1
180(5$/6$'-$&(1772&5266/,1(621&21'8,75816,1',&$7(6,=(2)&21'8&7256,1/,(82) $//&21'8,766+$//&217$,121(*5281':,5(
6,=('3(51(&%8712760$//(57+$1&21'8,7+20(581723$1(/%2$5'/(77(5$1' 180(5$/6,1',&$7((/(&75,&$/3$1(/$1'&,5&8,7180%(5
*5281':(//
;
&233(5&/$'67((/*5281'
52',1%522.6%2;
87,/,7<0(7(562&.(7:,7+&76&/,36(7&3(5
6(59,1*87,/,7<&203$1<
6<67(0'(6&5,37,21
+,*+7(03
& /2:7(03 &(/(9
$%29(6($/9/
02'8/(7<3( 5(&62/$5:$/3+$385(%/$&.02'8/(:$77$*( :
48$17,7<
6<67(06,=(
'&
.:6<67(06,=(
$&
.:
:($7+(567$7,21 2$./$1'0(75232/,7$1$,53257
02817,1*6<67(0
$1&+25('522)723
,19(57(5
6 6811<%2<86,19(57(5:$77$*(
6811<%2<86 .:
'&$&5$7,2
6&$/(
',5(&725<3/$&$5'
( 121(
87,/,7<',6&211(&7,1*
0($160(7(5$1'0$,1
%5($.(56(59,&(
/2&$7(',1%$6(0(17
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
%$77(5<
* *(1(5$725
( 127(66<0%2/66&+('8/(6 $%%5(9,$7,216(((( 6,1*/(/,1(',$*5$0(/(&75,&$/'(7$,/66,*1$*(6+((7522)3/$1(/(&75,&$/ (
(1/$5*('%$6(0(17(/(&75,&$//$<2876
( (48,30(1763(&,),&$7,216( ),567)/2253/$1(/(&75,&$/(((( 3$1(/6&+('8/(6 %$6(0(17)/2253/$1(/(&75,&$/),567)/2253/$1/,*+7,1*%$6(0(17)/2253/$1/,*+7,1* 3
?3'*6(%?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( 127(66<0%2/6 6&+('8/(6 $%%5(9,$7,216 $0$0
+<+
121(
( 6,*1$*(6+((7
5(&(37$&/('83/(;$3*98215(&(37$&/('28%/('83/(;$3*98215(&(37$&/('83/(;$3*98215(&(37$&/('83/(;:,7+*),$3*9821 : 5(&(37$&/(02817('21685)$&(0(7$/5$&(:$<
3: 7(/(3+21(:$//287/(78213 '(127(63$<3+21( : :+,7(&2857(6<3+21(
- - -81&7,21%2;:$//&(,/,1*02817('
&20%,1$7,21',6&211(&76:,7&+0$*1(7,&67$57(5',6&211(&76:,7&+121)86(' ) ',6&211(&76:,7&+)86('
0 67 0$18$/0272567$57(5:,7+7+(50$/29(5/2$'+256(32:(55$7(' 02725287/(7$1'&211(&7,213$1(/%2$5'
( (/(&75,&$/'(7$,/6
( (/(&75,&$/'(7$,/6
,)3 ,)3
,)383'$7(6)25$33529$/
83'$7(')255(%,'
F.4.a
Packet Pg. 73
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 3+27292/7$,&32:(56285&(
23(5$7,1*$&92/7$*(
9
0$;,08023(5$7,1*$&287387
&855(17
$036
127(6
5('%$&.*5281'
:+,7(/(77(5,1*
0,1,080/(77(5+(,*+7$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17
'85$%/($'+(6,9(0$7(5,$/60$<0((77+,65(48,5(0(17
&$87,21
7+,66(59,&(,6
&211(&7('72$62/$5
3+27292/7$,&6<67(0
/2&$7('217+(&$123,(6
&$87,21
3+27292/7$,&32:(56285&(
127(6
5('%$&.*5281'
:+,7(/(77(5,1*0,1,080
)217/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17
'85$%/($'+(6,9(0$7(5,$/60$<0((77+,65(48,5(0(17
5()(5726,1*/(/,1(',$*5$0)25&855(17$1'92/7$*( 3+27292/7$,&$55$<
$&',6&211(&7
23(5$7,1*&855(17
6((127(
$
23(5$7,1*92/7$*(
6((127(
9
&$87,21
62/$5&,5&8,7
127(6
5('%$&.*5281'
:+,7(/(77(5,1*0,1,080/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17
'85$%/($'+(6,9(0$7(5,$/60$<0((77+,65(48,5(0(17
127(6
5('%$&.*5281'
:+,7(/(77(5,1*
0,1,080/(77(5+(,*+7$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17
'85$%/($'+(6,9(0$7(5,$/60$<0((77+,65(48,5(0(17
$
'
,19;
127(6
5('%$&.*5281'
:+,7(/(77(5,1*
0,1,080/(77(5+(,*+7$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17 31/39
93+:
$ '
%
(
$
%
&
'
(
$
%
&
$
%
&
$
&
%
127(6
:+,7(25$1*(%$&.*5281'
%/$&./(77(5,1*0,1,080
)217/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+( & (19,5210(17 $
%
&
'
127(6
:+,7(25$1*(%$&.*5281'
%/$&./(77(5,1*
0,1,080
)217/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/
68,7$%/()257+((19,5210(17
(/(&75,&6+2&.+$=$5'
'2127728&+7(50,1$/6
7(50,1$/621%27+7+(/,1($1'
/2$'6,'(60$<%((1(5*,=('
,17+(23(1326,7,21
'&92/7$*(,6$/:$<635(6(17
:+(162/$502'8/(6
$5((;326('72681/,*+7
:$51,1*
(/(&75,&6+2&.+$=$5'
7+(',5(&7&855(17&,5&8,7
&21'8&72562)7+,6396<67(0
$5(81*5281'('$1'0$<%(
(1(5*,=(':,7+5(63(&772
*5281''8(72/($.$*(3$7+6
$1'25*5281')$8/76
127(6
:+,7(25$1*(%$&.*5281'
%/$&./(77(5,1*
0,1,080
)217/(77(5+(,*+7$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/(
)257+((19,5210(17
:$51,1*
127(6
:+,7(25$1*(%$&.*5281'
%/$&./(77(5,1*
0,1,080
)217/(77(5+(,*+7$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/
68,7$%/()257+((19,5210(17
(/(&75,&6+2&.+$=$5'
'2127728&+7(50,1$/6
7(50,1$/621%27+7+(/,1($1'
/2$'6,'(60$<%((1(5*,=('
,17+(23(1326,7,21
'&92/7$*(,6$/:$<635(6(17
:+(162/$502'8/(6
$5((;326('72681/,*+7
:$51,1*
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
$UF)ODVKDQG6KRFN+D]DUG
$SSURSULDWH33(5HTXLUHG
:$51,1*
,QFKHV )ODVK+D]DUG%RXQGDU\
&DOFP)ODVK+D]DUGDW,QFKHV
&DWHJRU\ 33(/HYHO
9$& 6KRFN+D]DUGZKHQFRYHULVUHPRYHG
*ORYH&ODVV
,QFKHV /LPLWHG$SSURDFK
$YRLG&RQWDFW 5HVWULFWHG$SSURDFK$YRLG&RQWDFW 3URKLELWHG$SSURDFK (TXLSPHQW1DPH
$&3DQHOERDUG
'DWH
$UF)ODVK6WXG\3HUIRUPHGE\
19
$UF)ODVKDQG6KRFN+D]DUG
$SSURSULDWH33(5HTXLUHG
:$51,1*
,QFKHV )ODVK+D]DUG%RXQGDU\
&DOFP)ODVK+D]DUGDW,QFKHV
&DWHJRU\ 33(/HYHO
9$& 6KRFN+D]DUGZKHQFRYHULVUHPRYHG
*ORYH&ODVV
,QFKHV /LPLWHG$SSURDFK
$YRLG&RQWDFW 5HVWULFWHG$SSURDFK$YRLG&RQWDFW 3URKLELWHG$SSURDFK (TXLSPHQW1DPH
,19;
'DWH
$UF)ODVK6WXG\3HUIRUPHGE\
19
6&$/(
0$5.,1*)250$,16(59,&(',6&211(&7'639
( 121(
6&$/(
0$5.,1*)2539$&',6&211(&731/39
( 121(
6&$/(
0$5.,1*)25'&&21'8,75$&(:$<6(1&/2685(6
&$%/($66(0%/,(6$1'-81&7,21%2;(6
( 121(
6&$/(
0$5.,1*)25,19(57(5
( 121(
6&$/(
0$5.,1*)250$,16:,7&+%2$5'
06%
( 121(
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( 6,*1$*(6+((7 $0$0
+<+
121(
(
.(<127(6
02',)</$%(/1$0(3(5,19(57(51$0(6+2:121
6,1*/(/,1(',$*5$0
($&+,19(57(572+$9(7+(6$0($5&)/$6+/$%(/
02',)</$%(/1$0(3(5,19(57(51$0(6+2:121
6,1*/(/,1(',$*5$0
3+27292/7$,&$55$<
'&',6&211(&7
23(5$7,1*&855(17
$
23(5$7,1*92/7$*(
9
0$;6<67(092/7$*(
9
6+257&,5&8,7&855(17
$
(
,)3 ,)3
F.4.a
Packet Pg. 74
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 3+27292/7$,&32:(56285&(
23(5$7,1*$&92/7$*(
9
0$;,08023(5$7,1*$&287387
&855(17
$036
127(6
5('%$&.*5281'
:+,7(/(77(5,1*0,1,080/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17
'85$%/($'+(6,9(0$7(5,$/60$<0((77+,65(48,5(0(17
&$87,21
7+,66(59,&(,6
&211(&7('72$62/$5
3+27292/7$,&6<67(0
/2&$7('217+(&$123,(6
&$87,21
3+27292/7$,&32:(56285&(
127(6
5('%$&.*5281'
:+,7(/(77(5,1*0,1,080
)217/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17
'85$%/($'+(6,9(0$7(5,$/60$<0((77+,65(48,5(0(17
5()(5726,1*/(/,1(',$*5$0)25&855(17$1'92/7$*( 3+27292/7$,&$55$<
$&',6&211(&7
23(5$7,1*&855(17
6((127(
$
23(5$7,1*92/7$*(
6((127(
9
127(6
5('%$&.*5281'
:+,7(/(77(5,1*0,1,080/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+((19,5210(17 31/0*
93+:
$
'
%
(
$
%
&
'
(
$
%
&
$
%
&
127(6
:+,7(25$1*(%$&.*5281'
%/$&./(77(5,1*
0,1,080
)217/(77(5+(,*+7$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/68,7$%/()257+(
& (19,5210(17
127(6
:+,7(25$1*(%$&.*5281'
%/$&./(77(5,1*
0,1,080
)217/(77(5+(,*+7
$//&$3,7$//(77(56
$5,$/256,0,/$5)217121%2/'
:($7+(55(6,67$170$7(5,$/
68,7$%/()257+((19,5210(17
(/(&75,&6+2&.+$=$5'
'2127728&+7(50,1$/6
7(50,1$/621%27+7+(/,1($1'
/2$'6,'(60$<%((1(5*,=('
,17+(23(1326,7,21
'&92/7$*(,6$/:$<635(6(17
:+(162/$502'8/(6
$5((;326('72681/,*+7
:$51,1*
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
$UF)ODVKDQG6KRFN+D]DUG
$SSURSULDWH33(5HTXLUHG
:$51,1*
,QFKHV )ODVK+D]DUG%RXQGDU\
&DOFP)ODVK+D]DUGDW,QFKHV
&DWHJRU\ 33(/HYHO
9$& 6KRFN+D]DUGZKHQFRYHULVUHPRYHG
*ORYH&ODVV
,QFKHV /LPLWHG$SSURDFK
$YRLG&RQWDFW 5HVWULFWHG$SSURDFK$YRLG&RQWDFW 3URKLELWHG$SSURDFK (TXLSPHQW1DPH
31/0*
'DWH
$UF)ODVK6WXG\3HUIRUPHGE\
19
6&$/(
0$5.,1*)250$,16(59,&(',6&211(&77(6/$*$7(:$<
( 121(
6&$/(
0$5.,1*)2539$&',6&211(&731/0*
( 121(
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( 6,*1$*(6+((7 $0$0
+<+
121(
,)3 ,)3
F.4.a
Packet Pg. 75
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 67$1'$5'
(1'&/$03
7<3
%21',1*0,'&/$03
7<3
4%$6(
02817
7<3
63$&,1*
7<3
67$1'$5'45$,/
02817,1*5$,/
7<3
63$&,1*
7<3
63$&,1*
63$&,1* 675,1*
7<3
7<3
675,1*
675,1*675,1*675,1*
675,1*
675,1*
675,1*
675,1*
675,1*
675,1* 675,1* 675,1*
675,1* 675,1* 675,1*
'&
'&
'&
&
&200
7232:(5:$//%$77(5<6725$*(6<67(0
),(/'9(5,)<5,6(5/2&$7,216:,7+':*('(7$,/
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
*5$3+,&6&$/(
)7
*(1(5$/127(6
.(<('127(6
6((02'8/('$7$6+((721()25$&&(37$%/(&/,3
02817,1*/2&$7,215()(5720$18)$&785(5,167$//$7,210$18$/)25$'',7,21$/,167$//$7,21,1)250$7,21 02'8/(+$7&+,1*,686('72',))(5(17,$7($'-$&(17675,1*6 2)02'8/(65()(572675,1*,1*7$%/()2563(&,),&675,1*72,19(57(5&211(&7,216 &2175$&725725817+5((
&21'8,76
'&'& '&
)520522)72372(/(&75,&$/5220,1%$6(0(17&21'8,76
6+$//&217$,1$0$;,0802)675,1*5816
326,7,9($1'
1(*$7,9(&21'8&7256
5()(572675,1*,1*7$%/(7+,66+((7
&21'8,76+$//%((/(&75,&$/0(7$//,&78%,1*$1'02817('$ 0,1,0802)$%29(7+(522)6(('(7$,/21()25522)723&21'8,702817,1*'(7$,/6 39675,1*:,5,1*6+$//%(&233(5392586(5$7(' 9675,1*:,5,1*,635(:,5('%(/2:02'8/(6,1&21'8,7
6<67(0'(6&5,37,21
+,*+7(03 & /2:7(03 &(/(9
$%29(6($/9/
02'8/(7<3( 5(&62/$5$/3+$385(02'8/(:$77$*( :
48$17,7<
6<67(06,=(
'&
.:6<67(06,=(
$&
.:
:($7+(567$7,21 2$./$1'0(75232/,7$1$,53257
02817,1*6<67(0
$1&+25('522)723
,19(57(5
6 6811<%2<86,19(57(5:$77$*(
6811<%2<86 .:
'&$&5$7,2
675,1*
180%(52)
3902'8/(6
,19(57(5
&211(&7,21
,19(57(5
'&,1387
675,1*
,19(57(5
675,1* 675,1*
,19(57(5
675,1* 675,1*
,19(57(5
675,1* 675,1* 675,1*
,19(57(5
675,1*
675,1*
,19(57(5
675,1* 675,1*
,19(57(5
675,1*
6&$/(
(/(&75,&$/522)3/$1
(
3
?3'*6(%?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( 522)3/$1 (/(&75,&$/ $0$0
-:+
02'8/(3(5675,1*&$/&8/$7,21
62/$502'8/(02'(/ 5(&62/$5$/3+$385(:
,19(57(592/7$*(
/2&$7,21 25,1'$&$
7(03(5$785( '(*) '(*&
/2:(677(03
&+$1*()52067'&21',7,216
'(*&
7(03&2()),&,(172)9RF
3(5&(173(5'(*&
02'8/(69RF
9RF&+$1*($7/2:7(03 9RF;7(03&+$1*(;7(03&2()),&,(17 7+(5()25(9RF$7/2:7(03
)25$675,1*6,=(6+2:17+(92/7$*(,6
)25$675,1*6,=(:,7+21(025(02'8/(7+(92/7$*(,6 0$;,08002'8/(63(5675,1*
/(*(1'
0(&+$1,&$/81,76
6.</,*+7
522)$&&(66+$7&+
&21'8,7)25$&25'&&$%/(6&21'8,7)25&20081,&$7,216&$%/(6 &21'8,7
'&'&'&'&
'&'&'&'&'&'&'&'&'&
675,1*,1*7$%/(
,)3 ,)3
,)383'$7(6)25$33529$/
83'$7(')255(%,'
F.4.a
Packet Pg. 76
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for &/$665220
%
6725$*(
%
6725
%
6725
%
6725
%
%
635,1*./(5
9$/9(&/26(7
67$,5
%
&/26(7
67$,5
%
%2,/(5
%
67$,5
%
&/26(7
6725$*(
%
&/$665220
%
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
.(<127(6
5220/,*+7,1*,6&211(&7('723$1(/5$1',6%$&.('83%<1(:%$77(5<6725$*(
6&$/(
%$6(0(17)/2253/$1/,*+7,1*
(
*5$3+,&6&$/(
)7
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( %$6(0(17)/225 3/$1/,*+7,1* $0$0
+<+
/(*(1'
&203$&7)/825(6&(17),;785(685)$&(25683(1'(',1&$1'(6&(17&203$&7)/825(6&(17),;785(:$//02817(' &203$&7)/825(6&(17),;785(5(&(66('6+$',1*,1',&$7(6 ),;785(&203/(7(:,7+(0(5*(1&<%$//$67
)/825(6&(17),;785(685)$&(6+$',1*,1',&$7(6),;785( &203/(7(:,7+(0(5*(1&<%$//$67
(;,7/,*+7:$//&(,/,1*02817('$552:,1',&$7(6',5(&7,21 /2:/(9(/(;,76,*1%$77(5<3$&.(0(5*(1&</,*+7,1*),;785(:$//02817(' 26 2&&83$1&<6(1625:$//6:,7&+821
:$//6:,7&+6,1*/(32/($82168%6&5,37D'(127(6 /$03&21752//(' D
7+5((:$<:$//6:,7&+821
)/285(6&(1767$**(5('675,3),;785(/(1*7+6$65(48,5(' ,)3 ,)3
*(1(5$/127(6
),5(,163(&7,216+$//,1&/8'(,163(&7,212)(0(5*(1&</,*+7,1*,17+(%8,/',1* %$77(5<3$&.(0(5*(1&</,*+7,1*1250$//<21/<23(5$7(8321/2662)32:(5,) 7+(%$77(5<3$&.(0(5*(1&</,*+7623(5$7(7+,6:$<'2127&211(&772&,5&8,7 %$&.('83)520(66
,)383'$7(6)25$33529$/
F.4.a
Packet Pg. 77
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for $57&/$665520
.,/16725
%$7+
-$1
',9,6,%/(0,;('86(
&/26(7
$
6725
6725
6+2:(5
0$,17(1$1&(
2<$
6725
+$//
&/$665220
$8',725,80
+$//
&/$665220
+$//
$'0,16725$*(
87,/,7<
$
6725$*(
%
&/$665220
9(1',1*
6725
(175<
)2<(5
.,7&+(1
+$//
3$175<
$&&(66,%/(0(16
&/26(7
$
&/$665220
&/$665220
67$,5
+$//
2)),&(
6725
6725
2)),&(
&/$665220
6725$*(
%
87,/,7<
$
67$,5
2)),&(
+$//
' ''' 7& '6 '6 '6 $&&(66,%/( :20(16 '6
3$1(/5
3$1(/+:
3$1(/6$
3$1(/6
(0(5
(0(5
(0(5
(0(5 (0(5 (0(5
(0(5
(0(5
(0(5
(0(5
(0(5
(0(5
31/(0(5
+:
+:
(0(5
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
.(<127(6
&2175$&72572),(/'9(5,)<3$1(/$1'&,5&8,732:(5,1*$8',725,80/,*+76 5(5287(723$1(/(0(5&,5&8,7(0(55(5287(3$1(/+:&,5&8,76+: 723$1(/(0(5&,5&8,76(0(5 &2175$&725725(5287(3$1(/6$&,5&8,76$723$1(/(0(5&,5&8,7(0(5 &2175$&725725(5287(3$1(/+:&,5&8,7+:25
),(/'9(5,)<(;,67,1*
'5$:,1*'2(61270$7&+3$1(/
723$1(/(0(5&,5&8,7(0(5
&2175$&72572),(/'9(5,)<(;,67,1*/,*+7,1*&,5&8,7)25(;7(5,25/,*+7,1* 2876,'(0$,1'225,)&,5&8,7,66$5(5287(723$1(/(0(5&,5&8,7(0(5,)&,5&8,7,6$1<7+,1*(/6(5(5287(723$1(/(0(5&,5&8,7(0(5
5220/,*+7,1*,6&211(&7('723$1(/5$1',6%$&.('83%<1(:%$77(5<6725$*( &2175$&725725(5287(3$1(/5723$1(/(0(5&,5&8,7(0(5 &2175$&725725(5287($//(0(5*(1&</,*+766+2:1%2/')5203$1(/+:
&,5&8,7+:723$1(/(0(5&,5&8,7(0(55(:,5((;,67,1*(0(5*(1&</,*+76,1 +$// $61(('('/,*+76725(0$,1213$1(/+:&,5&8,7+: &2175$&72572),(/'9(5,)<(;,67,1*/,*+7,1*&,5&8,7)250(16%$7+5220 5(5287(&,5&8,7723$1(/(0(5&,5&8,7(0(5
,17(*5$7(:,7+(;,67,1*7,0(&/2&.
6&$/(
),567)/2253/$1/,*+7,1*
(
*5$3+,&6&$/(
)7
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( ),567)/2253/$1 /,*+7,1* $0$0
+<+
/(*(1'
&203$&7)/825(6&(17),;785(685)$&(25683(1'(',1&$1'(6&(17&203$&7)/825(6&(17),;785(:$//02817(' &203$&7)/825(6&(17),;785(5(&(66('6+$',1*,1',&$7(6 ),;785(&203/(7(:,7+(0(5*(1&<%$//$67
)/825(6&(17),;785(685)$&(6+$',1*,1',&$7(6),;785( &203/(7(:,7+(0(5*(1&<%$//$67
(;,7/,*+7:$//&(,/,1*02817('$552:,1',&$7(6',5(&7,21 /2:/(9(/(;,76,*1%$77(5<3$&.(0(5*(1&</,*+7,1*),;785(:$//02817(' 26 2&&83$1&<6(1625:$//6:,7&+821
:$//6:,7&+6,1*/(32/($82168%6&5,37D'(127(6 /$03&21752//('
D
7+5((:$<:$//6:,7&+821
)/285(6&(1767$**(5('675,3),;785(/(1*7+6$65(48,5(' *(1(5$/127(6
$///,*+7),;785(6$5((;,67,1*/,*+7),;785(66+2:1,1%2/':,//%(5(&211(&7(' 723$1(/(0(5
&2175$&725729(5,)<$//(;,67,1*&,5&8,7:,5,1*$1'+20(5816723$1(/6$// (;,67,1*:,5,1*$1'/,*+7,1*/2&$7,216$5(%$6('2))(;,67,1*(),567)/225(/(&75,&$/3/$1'$7('
),5(,163(&7,216+$//,1&/8'(,163(&7,212)(0(5*(1&</,*+7,1*,17+(%8,/',1* %$77(5<3$&.(0(5*(1&</,*+7,1*1250$//<21/<23(5$7(8321/2662)32:(5,) 7+(%$77(5<3$&.(0(5*(1&</,*+7623(5$7(7+,6:$<'2127&211(&772&,5&8,7 %$&.('83)520(66
,)3 ,)3
,)383'$7(6)25$33529$/
F.4.a
Packet Pg. 78
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for &/$665220
%
6725$*(
%
6725
%
6725
%
6725
%
%
635,1*./(5
9$/9(&/26(7
67$,5
%
&/26(7
67$,5
%
%2,/(5
%
67$,5
%
&/26(7
6725$*(
%
&/$665220
%
&
-
&
6(59(5
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
.(<('127(6
6(59(5&,5&8,7,6&211(&7('72(;,67,1*/,*+7,1*3$1(//33$1(//372%( 5(5287('723$1(/(0(5&,5&8,7(0(5
6((6,1*/(/,1(',$*5$021(
522032:(5,6&211(&7('723$1(/5$1',6%$&.('83%<1(:%$77(5<6725$*(
6&$/(
%$6(0(17)/2253/$1(/(&75,&$/
(
*5$3+,&6&$/(
)7
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( %$6(0(17)/225 3/$1(/(&75,&$/ $0$0
+<+
(
,)3 ,)3
F.4.a
Packet Pg. 79
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for -
7&
- -
$57&/$665520
.,/16725
%$7+
-$1
',9,6,%/(0,;('86(
&/26(7
$
6725
6725
6+2:(5
0$,17(1$1&(
2<$
6725
+$//
&/$665220
,11(5&285708/7,86(
+$//
&/$665220
+$//
$'0,16725$*(
87,/,7<
$
6725$*(
%
&/$665220
9(1',1*
6725
(175<
)2<(5
.,7&+(1
+$//
3$175<
$&&(66,%/(0(16
&/26(7
$
&/$665220
&/$665220
67$,5
+$//
2)),&(
6725
6725
2)),&(
&/$665220
6725$*(
%
87,/,7<
$
67$,5
2)),&(
+$//
$&&(66,%/(:20(16
&21'8,75,6(56)520 3$1(/5
%$6(0(1772522)723
32:(5:$//%$77(5<
6725$*(6<67(0
3$1(/+:
3$1(/6$
3$1(/6
&+$,1/,1.)(1&((1&/2685(
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
.(<127(6
522032:(5,6&211(&7('723$1(/5$1',6%$&.('83%<1(:%$77(5<6725$*( 5(5287(3$1(/5723$1(/(0(56((()256,1*/(/,1(',$*5$0 6&$/(
),567)/2253/$1(/(&75,&$/
(
*5$3+,&6&$/(
)7
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( ),567)/2253/$1 (/(&75,&$/ $0$0
+<+
(
,)3 ,)3
,)383'$7(6)25$33529$/
F.4.a
Packet Pg. 80
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
*(1(5$/127(6
.(<('127(6
&2175$&725725(3/$&((;,67,1*$)86(:,7+$)86( &2175$&72572',6&211(&7(;,67,1*$76',(6(/*(1(5$725$1' 3$1(/5$1'5(&211(&7$66+2:121'(7$,/
31/(0(5&217$,16&5,7,&$/$1'%$&.8332:(5/2$'66((3$1(/ 6&+('8/(21()25/2$'6&+('8/(,1)250$7,21
&2175$&72572,167$//$121)86('6,1*/(32/(6$)(7< 6:,7&+:,7+9,6,%/(%/$'(&87/(5+$00(5'+8*.25
(48,9$/(17',6&211(&772&203/<:,7+3* (58/(
'&6285&(&,5&8,76
3902'8/(6&211(&7(',16(5,(6675,1*6
6,=(48$17,7< 5287,1*6+2:121(
&2175$&72572&211(&7,19(57(56$1'%$77(5<6725$*(72 7(6/$*$7(:$<3529,'(&211(&7,21%(7:((17(6/$*$7(:$< $1'/2&$/02'(0)25+$5':,5('&20081,&$7,21
&20081,&$7,21720((70$18)$&785(5
65(&200(1'$7,21
&2175$&725723529,'()86($'$37(5
6)25$)86(86(
0$18)$&785(5
65(&200(1'('$'$37(56
&2175$&7257263(&,)<$1,17(*5$/$%5($.(5,17(6/$ *$7(:$<723527(&7$76/,1(
6,=(3(5(;,67,1*/,*+7,1*3$1(//3
(/(&75,&$/5(48,5(0(176
62/$5(1(5*<6<67(06+$//0((77+(
5(48,5(0(1762)7+(&$/,)251,$(/(&75,&$/&2'(
&(&
$//
6<67(066+$//%(*5281'(',1$&&25'$1&(:,7+7+(&(&
$57,&/((/(&75,&$/&$%/(6$1'0$7(5,$/66+$//&203/<:,7+ 7+(5(48,5(0(1762)7+(&(&$57,&/(
$//$&&21'8&7256$1'7(50,1$/5$7,1*6$5(&
$//32:(5&$%/(66+$//&216,672)7:23+$6(:,5(6$1'21( *5281':,5()25(;$03/(&6+$//&216,672)7:2
3+$6(
&21'8&7256$1'21(
*5281'&21'8&725
3529,'(6,*1$*(3(56+((76($1'($1'1(&5(48,5(0(176 352'8&(566725$*('(9,&(
6 :,//127&$86(7+(+267/2$'72
(;&((',761250$/3($.'(0$1'1250$/3($.'(0$1',6'(),1(' $67+(+,*+(67$028172)32:(55(48,5(')5207+(
',675,%87,216<67(0%<352'8&(56&203/(7()$&,/,7,(6:,7+287 7+(,1)/8(1&(2586(2)7+((1(5*<6725$*('(9,&(
6
(;,67,1* 81'(5*5281'
3* (
&211(&7,21
0
(
3* (60$57
0(7(50(7(5
(
:,5(:$<
(
0$,16(59,&(
',6&211(&76:,7&+
$393+:
(
$
3
(;,67,1*0$,1',675,%87,213$1(/'%$9
(
',67
(
',67
(
',67
(
',67
(
',67
(
3$1(/
5
(;,67,1*
81'(5*5281'
3* (
&211(&7,21
(
0$,16(59,&()86('
',6&211(&76:,7&+
$393+:
$3
(;,67,1*0$,1',675,%87,213$1(/'%$9
(
',67
(
',67
(
',67
(
',67
(
',67
$
3
*
(
.:
',(6(/
*(1(5$725
0 (
:,5(:$<
$3
1 7(6/$
%$&.83
*$7(:$<
(
$$76
02'(/180%(5/7&8/+
$
3
(
3$1(/
5
$
3
$
3
675,1*675,1*
,19
N:
$
3
675,1*675,1*
,19
N:
$
3
1 31/0*
$0&%$%86
9:
$
3
675,1*675,1*
,19
N:
$
3
675,1*675,1*
,19
N:
$
3
675,1*675,1*
,19
N:
$
3
1 31/39
0/2$%86
9:
675,1*675,1*
,19
N:
1 '639
$61)
6&$/(
(;,67,1*'(02(48,30(176,1*/(/,1(',$*5$0
( 121(
6&$/(
1(:(48,30(176,1*/(/,1(',$*5$0
( 121(
3902'8/(63(&,),&$7,216
0$.( 5(&62/$5
02'(/ $/3+$385(%/$&.
30$;
,03
903 92&
,6&
92&7(03&2())
',0/:+
,1
[[
1 %$77(5<6725$*(6<67(0
N:N:K
[N:N:K
1 31/(0(5
&
675,1*
,19(57(563(&,),&$7,216
,19(57(50$.( 60$
,19(57(502'(/ 6811<%2<86
0$;'&92/75$7,1* 9'&
0$;32:(5 .:
120,1$/$&92/7$*( 9
0$;$&&855(17
$
0$;2&3'5$7,1* $
$&&$%/(6&+('8/(
&$%/( :,5(
)520 72 /(1*7+
92/7$*(
&% &21'8,7 &21'8,7 3+:,5( 1(875$/ *1'
180%(5 6,=( 6,=( 7<3( 6,=( 6,=( 6,=( 7<3(
& ,19 31/0* (07 &8 1$
& ,19 31/0* (07 &8 1$
& %$77(5<6725$*( 31/0* (07 &8 1$
& ,19 31/39 (07 &8 1$
& ,19 31/39 (07 1$ &8
& ,19 31/39 (07 1$ &8
& ,19 31/39 (07 1$ &8& 31/(0(5
(
$$76 (07 1$ &8&
(
$$76 7(6/$*$7(:$< (07 &8 1$
& 31/0* 7(6/$*$7(:$< (07 &8 1$
& 31/39 '639 (07 1$ &8
& '639 3$1(/'% (07 1$ &8
& 7(6/$*$7(:$< 3$1(/'% (07 1$ &8
72/2&$/
,17(51(702'(0
3
?3'*6(%?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( 6,1*/(/,1(',$*5$0 $0$0
-:+
121(
%$77(5<63(&,),&$7,216
%$77(5<*$7(:$<0$.( 7(6/$,1&
%$77(5<02'(/ $&32:(5:$//
;;<>9@>6,-81@
*$7(:$<02'(/ ;;;>&5'3&6@
%$77(5<48$17,7<
0$;32:(5 .:
.:3(5%$77(5<
120,1$/$&92/7$*( 9
48$1,7<
*$7(:$<48$17,7<
& 31/(0(5 3$1(/5& 31/(0(5 /,*+7,1*3$1(/
(
/,*+7,1*
3$1(/
;;$
3
$
3
*
(
.:
',(6(/
*(1(5$725
(
3* (60$57
0(7(50(7(5
&
&
&
&
&
&
&
&&&
&&&&
(
$$76
02'(/180%(5/7&8/+
'&
'&
'&
$
3
$
3
50
(175<
/,*+7,1*
50
50
+$//
/,*+7,1*
$
3
(;7(5,25
/,*+7,1*
$
3
(;7(5,25
/,*+7,1*
$
3
(0(5
(;,7
/,*+7,1*
$
3
50
$8',725,80
/,*+7,1*
$
3
50
0(16
5(675220
/,*+7,1*
9$5,(6 (07 1$ &8
& 31/(0(5 9$5,(6 (07 1$ &8
& 31/(0(5 9$5,(6 (07 1$ &8
& 31/(0(5 9$5,(6 (07 1$ &8
&
31/(0(5 9$5,(6 (07 1$ &8
& 31/(0(5 9$5,(6 (07 1$ &8
& 31/(0(5 9$5,(6 (07 1$ &8
& 31/(0(5 50/7* 9$5,(6 (07 1$ &8
9$5,(6 (07 1$ &8
50 50/7*50/7*(;7(5,25/7*(;7(5,25/7*(0(5*(1&<(;,7/7*50/7* & & & &
& & &
,)3 ,)3
83'$7(')255(%,'
F.4.a
Packet Pg. 81
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
*(1(5$/127(6
3$1(/5,6(;,67,1*&2175$&72572.((3$//&,5&8,76$6&855(17/<,167$//(' 3$1(/(0(5,61(:
),5(,163(&7,216+$//,1&/8'(,163(&7,212)(0(5*(1&</,*+7,1*,17+( %8,/',1*%$77(5<3$&.(0(5*(1&</,*+7,1*1250$//<21/<23(5$7(8321/2662)32:(5,)7+(%$77(5<3$&.(0(5*(1&</,*+7623(5$7(7+,6:$<'2127&211(&772&,5&8,7%$&.('83)520(66 3$1(/1$0( 5 3DQHO9ROWDJH
0/2RU0&% $
/2&$7,21 +$// 3DQHO%XV6L]H
3KDVH
3DQHO$,&5WJ
&NW1R
&RGH 7\SH&NW /RDGV.9$ &NW%NU &NW%NU /RDGV.9$ 7\SH&NW &RGH &NW1R
'HVFULSWLRQ $ % $ % 05 / 'HVFULSWLRQ
5(&&/50522) /76&/50
/76&/50 /76&/50 /76&/50 /76&/50 /76&/50 /762)),&(5(675220
5(&&/50 5(&50
5(&50%5($.5220 5(&&/50 5(&50 5(&&/50 5(&2)),&(50 5(&2)),&(50 5(&2)),&(50 5(&2)),&(50 5(&50%5($. 5(&50
5(&50%5($. 5(&50
5(&&/50 5(&50
63$&( 63$&(
63$&( 63$&(
63$&( 63$&(
63$&( 63$&(
63$&( 63$&( 63$&( 63$&( 63$&( 63$&(
3DQHO7RWDO.9$
.9$ 3DQHO/&/
3KDVH$.9$ 7RWDO3DQHO.9$ 3KDVH%.9$ 7RWDO3DQHO$PSV +LJK3KDVH.9$
+L3K/&/ 7RWDO+L3KDVH.9$ 7RWDO+L3KDVH$PSV
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( 3$1(/6&+('8/(6 $0$0
+<+
121(
3$1(/1$0( (0(5 3DQHO9ROWDJH
0/2RU0&%
/2&$7,21 (/(&75,&$/50 3DQHO%XV6L]H
3KDVH
3DQHO$,&5WJ
&NW1R
&RGH 7\SH&NW /RDGV.9$ &NW%NU &NW%NU /RDGV.9$ 7\SH&NW &RGH &NW1R
'HVFULSWLRQ $ % $ % 05 / 'HVFULSWLRQ
3$1(/5 63$&( 63$&(
/76 63$&( /76(175< 63$&(
(;7(5,25/,*+76 63$&(
(;7(5,25/,*+76 63$&(
(;,7/76 63$&(
63$&( 63$&( /,*+7,1*3$1(/ 63$&(
63$&(
/76$8',725,80 63$&(
0(1
65(67/76 63$&( 63$&( 63$&( 63$&( 63$&( 63$&( 63$&(
63$&( 63$&(
63$&( 63$&( 63$&( 63$&( 63$&( 63$&(
3DQHO7RWDO.9$
.9$ 3DQHO/&/
3KDVH$.9$ 7RWDO3DQHO.9$
3KDVH%.9$ 7RWDO3DQHO$PSV
+LJK3KDVH.9$
+L3K/&/ 7RWDO+L3KDVH.9$ 7RWDO+L3KDVH$PSV $
$$$$$
),(/'
9(5,)<
$$
$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $ 05 / 05 /
,)3 ,)3
,)383'$7(6)25$33529$/
F.4.a
Packet Pg. 82
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for
(
+27:$7(5+($7(5
(
3$1(/.3
(
',675,%87,213$1(/'%
(
*(1(5$725$76
(
0$,1)86('
',6&211&(7
(
87,/,7<
(48,30(17
$1'0(7(5
(
%2,/(5(48,30(17
(
%2,/(5(48,30(17
(
0,6&
(/(&3$1(/6
(
68033803
&21'72522)723
)25'&675,1*&$%/(6
72
(
31/521
),567)/225
(
/,*+7,1*31/
&21'72522)723)25&200
72%$77(5<6725$*(6<67(0
1 '639
1 31/39
1 31/0*
1 7(6/$
%$&.83
*$7(:$<
1 ,19
1 ,19
1 ,19
1 ,19
1 ,19
1 ,19
1 31/(0(5
'&'&'&
&200
&
& &
& & &
81,675876833257
6((()25'(7$,/6
&21'72522)
)25%$77(5<6725$*(6<67(0 &
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
*(1(5$/127(6
.(<('127(6
*(1(5$725<$5',62876,'(1257+2)7+(&20081,7<
&(17(5%8,/',1*&2175$&72572/($9(*(1(5$72572$76&211(&7,2181&+$1*(' &21'8,75287(66+2:1$5(',$*5$00$7,&$/&2175$&72572 ),(/'9(5,)<5287,1*35,2572,167$//$7,21
02817,19(57(566$)(7<6:,7&+*$7(:$<$1'3$1(/%2$5'6 3(50$18)$&785(5
6,167$//$7,210$18$/
6&$/(
(1/$5*('%$6(0(17%2,/(55220%(/(&75,&$//$<287
( 121(
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( (1/$5*('%$6(0(17 (/(&75,&$//$<2876 $0$0
-:+
121(
6&$/(
%$6(0(17%2,/(55220%(/(&75,&$/&/($5$1&(6
( 121(
/(*(1'
:25.63$&(&21',7,216925/(661(&
$
)7,168/$7('0$7(5,$/&21',7,21)7*5281'('3$576&21',7,21 )7(;326('/,9(3$576&21',7,21
&21'8,7)25$&25'&&$%/(6&21'8,7)25&20081,&$7,216&$%/(6 ,)3 ,)3
F.4.a
Packet Pg. 83
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for ,19 ,19 ,19 31/0*
7(6/$
%$&.83
*$7(:$<
(48,30(1702817,1*+(,*+7
'&72
522)723
'&72
522)723
&20072
522)723
&
72$76 &72
0$,1',67531/'%
&
&
&
&
&200
6(&7,21%
'639 31/39 ,19 ,19 ,19
(48,30(1702817,1*+(,*+7
720$,1',675
31/'%
'&72
522)723
& & & &
&
&200
6(&7,21$
,19
7(6/$%$&.83 31/0* ,19 ,19
*$7(:$<
'639 31/39 ,19 ,19 ,19
3/$19,(:
)9
)9 )9 )9 )9 )9 )9 )9 )9 )9 )9 )9 )9 )9 )9
3/$19,(:
3267%$6(81,675873$
7<3
+,/7,.:,.7=
&6$1&+25%2/76
7<3
3/$19,(:6(&7,21&
[81,67587
%$&.72%$&.62/,'81,675873
7<3
+2/()/$73/$7(),77,1*
81,675873
7<3
+2/()/$73/$7(),77,1*
81,675873
7<3
+2/()/$73/$7(),77,1*
81,675873
7<3
+(;+($'6&5(:++&6
)/$7:$6+(5+)/:
/2&.:$6+(5+/.:
&+$11(/187:635,1*3
7<3
3267%$6(81,675873$
7<3
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( (48,30(17'(7$,/6 $0$0
-:+
121(
&
6&$/(
(48,30(1781,675876833257
( 121(
%
$
6&$/(
6$)(7<6:,7&+31/6,19(57(56 7(6/$%$&.83*$7(:$</$<287 ( 121(
127(
)9 ),(/'9(5,)<02817(48,30(17%$6('2))',0(16,216,1 '(7$,/7+,66+((79(57,&$/81,67587720$7&+
(48,30(1702817,1*+2/(6
,)3
,)3
,)383'$7(6)25$33529$/
F.4.a
Packet Pg. 84
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
6&$/(
6285&(&,5&8,7'(7$,/
( 121(
02'8/(-%2;
,7(0
12
*5281',1*/8*45$,/
$/7,1
3/$7('
7%2/70;;00$661</21
3$7&+
1876(55$7(')/$1*(0;',1
$66
&$36&5(:+(;+($'0;;00
,1+($')/$732,17$66
47<
'(6&5,37,21
,7(0
12 '(6&5,37,21
463/,&(,17(51$/45$,/67$1'$5'$/0,//
%21',1*3/$7(463/,&(,17(51$/)/86+45$,/660,// 5,9(7&2817(5681.%/,1';$/0,//
47<
,7(0
12 '(6&5,37,21
4&/,&.00$/0,//
58%%(525,1*00,';007+.%81$1
81,9(56$/0,'&/$0368%$66<945$,/003,1$/0,// &$36&5(:6(55$7(')/$1*(+(;+($'0;00;00 +($'$66
47<
•• 522)7233(5 6833257%/2&.
25(48,9$/(17
(07&21'8,7
6&$/(
522)723&21'8,702817,1*
( 121(
81,67587&+$11(/*$*$/9$1,=('
81,67587&21'8,7&/$03
*$*$/9$1,=('67((/
6,=('$6$335235,$7(
+2/(*$67((/
*$/9$1,=('675$3
6&$/(
&21'8,7$77$&+0(17
( 121(
396285&(&,5&8,7
72675,1*,19(57(5
&5,03('21&211(&725
)25+20(581251(;702'8/(,16(5,(6,167$//('3(50)5,16758&7,216 02'8/(&211(&725
6((63(&6+((7
127(
6(&85($//675,1*&21'8&7256$7($&+)5$0(/2&$7,21
:,7++(<&26815811(567$,1/(6667((/39&$%/(&/,36
2$(
6.,3675,1*0(7+2'6+2:186(02'8/(7202'8/(0(7+2':+(1 &$%/(6$5(,123326,7(25,(17$7,21
6&$/(
%21',1*0,'&/$03'(7$,/
( 121(
%21',1*3,16
5$,/$1':,5(127,1&/8'('
405*/4/8*&$1%(,167$//('
,1$1<25(,17$7,2121(,7+(5
7+(723256,'(&+$11(/
6&$/(
*5281',1*/8*'(7$,/
( 121(
45$,/127
,1&/8'('
6&$/(
5$,/%21',1*'(7$,/
( 121(
+,''(1(1'
&/$03
7<3
%21',1*0,'
&/$03
7<3
6(('(7$,/
67$1'$5'(1'&/$03
7<3
45$,/
7<3
405*/4$
*5281',1*/8*
6(('(7$,/
%$5(
&8(*&
127(
&2175$&72572&211(&7($&+68%$55$<9,$%$5(
&233(5(48,30(17*5281',1*&21'8&725723529,'(21(&217,18286*5281'('6<67(0&2175$&7257258121(*5281':,5(%$&.72%8,/',1**5281' 6&$/(
6<67(0(/(&75,&$/%21',1*
( 121(
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( (/(&75,&$/'(7$,/6 $0$0
+<+
121(
,)3 ,)3
F.4.a
Packet Pg. 85
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for %8,/',1*:$//
$63+$/7
:,1'2:
(;,7'225 '2:163287 029(/$''(5
72:$5'6(;,7'225
3(50$1(17
%2//$5'),//('
:&21&5(7(
7<3
&+$,1/,1.)(1&(
(1&/2685(:'%/
6:,1*,1**$7(
&(17(53267
3(50$1(17 %2//$5'),//(' :&21&5(7(
0$;
&+$,1/,1.)(1&(
(1&/2685(
0$;
(;,67,1*$63+$/7
0,1
1(:&21&3$'
(;,67,1*$63+$/7
0,1
1(:&21&3$'
%8,/',1*:$//
3529,'(/2&.$%/(
*$7(/$7&+(6
32:(5:$//
%$77(5<
32:(5:$//
%$77(5<
&200
%8,/',1*:$//
$63+$/7
&
7<3
7<3
7<3
0,1
1(:&21&3$'
)(1&((1&/2685(287/,1(
6(('(7$,/
[
81,675873
%$&.72%$&.62/,'
7<3
[
81,675873
7<3
+2/(),77,1*
81,675873
7<3
[/21*
/$*6&5(:7+58
),1,6+$1',172
678'(1685(
0,1(0%(',172
& 678'
&200
32:(5:$//
%$77(5<
3(50$1(17
%2//$5'),//('
:&21&5(7(
1(:&21&3$'
+2/(),77,1*
81,675873
7<3
[81,67587
3,167$//7,*+7
$*$,167:$//
7<3
[/21*
6,0362167521*%2/7
)(1&((1&/2685(287/,1(
6(('(7$,/
%8,/',1*:$//
(;,67,1*$63+$/7
:,1'2:
32:(5:$//
%$77(5<
'2:163287
(;,7'225
5(/2&$7('/$''(5
6(('(7$,/
5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( (48,30(17'(7$,/6 $0$0
-:+
121(
6&$/(
32:(5:$//%$77(5<6725$*(6<67(0
,167$///2&$7,21(;,67,1*&21',7,216
( 121(
6&$/(
32:(5:$//%$77(5,(6&+$,1/,1.)(1&((1&/2685((/(9$7,21 ( 121(
6&$/(
32:(5:$//%$77(5<6725$*(6<67(0'(7$,/
( 121( 6&$/(
32:(5:$//%$77(5<6725$*(6<67(06(&7,21
( 121(
6&$/(
32:(5:$//%$77(5,(6&+$,1/,1.
)(1&((1&/2685(6(&7,21
( 121(
,)3 ,)3
,)383'$7(6)25$33529$/
F.4.a
Packet Pg. 86
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
3
?3'*6(%?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?(GZJ ( (48,30(17 63(&,),&$7,216 $0$0
+<+
121(
,)3 ,)3
83'$7(')255(%,'
F.4.a
Packet Pg. 87
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<
&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?66GZJ 6 *(1(5$/6758&785$/ 127(6 0,6&'(7$,/6 '(''('
*'
$6127('
,)3
,)3
F.4.a
Packet Pg. 88
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for 5HYLVLRQ
'DWH
&RS\ULJKW19,QF
3URMHFW1R
&KHFNHG%\
'HVLJQHG%\
'UDZQ%\
'DWH
6FDOH
3URMHFW7LWOH6KHHW7LWOH6KHHW1R
ZZZ19FRP
&,7<2)25,1'$
38%/,&:25.6
(1*,1((5,1*6(59,&(6
25,1'$:$<
25,1'$&$
25,1'$&20081,7<&(17(562/$5
%$77(5<6725$*(
$1'522)
5(3/$&(0(17
& &
%
%
%
%
$
$
$
$
$ $
$
?2ULQGD0LFURJULG'HVLJQ?&$'?&$'?66GZJ 6 6758&785$/3/$1 $1''(7$,/6 '(''('
*'
$6127('
,)3 ,)3
F.4.a
Packet Pg. 89
Attachment: Community Center Solar, Battery Storage, and Roof Replacement Project-Plans (2731 : Award Construction Contract for City Council
Staff Report
Agenda Item: F.5
Date: April 5, 2022
Department: City Council
AGENDA TITLE: Extension of Agreement for Professional Audit Services With Maze & Associates For Fiscal Year 2021-2022 Financial Statements RECOMMENDATION:
Staff recommend that the City Council authorize the City Manager to execute a one year extension for audit services with Maze & Associates at a cost not to exceed $38,500, which includes a contingency of $1,828 for any additional work required.
In 2015 the City Council authorized the selection of Maze & Associates to provide financial auditing services. The selection was made based on a Request For Proposal process and review of proposals from four different firms. The original Agreement included costs for the first three years plus two additional optional years which covered through the June 30, 2019 Audit. In 2020 the City Council authorized a one-year extension to allow for the completion of the Federal Single Audit, since they were familiar with the City Financial records. In 2021, the City Council again authorized a one-year extension with Maze & Associates due the logistical difficulties of selecting and changing auditors during the pandemic.
Staff has requested that the Auditors provide an additional one-year extension due to staffing changes, mainly the change of Administrative Services Director. Staff believes the continuity associated with retaining the current auditors for another year while the new Director gains organizational proficiency is prudent. In the event that the City were to seek proposals from Audit Firms, this will require additional staff time and resources to prepare and coordinate a Request For Proposal process. The Administrative Services Department Staff are already busy preparing for the mid-term Budget review and additional work relating to developing an IT master plan.
State law under Government Code 12410.6(b) specifically addresses required auditor rotation for California local agencies. The law states that a local agency shall not employ a public accounting firm to provide audit services, if the lead audit partner or coordinating audit partner having primary responsibility for the audit, has performed audit services for that local agency for six consecutive fiscal years. In compliance with this requirement Maze & Associates is proposing to assign David Alvey as our Engagement Partner to oversee the Audit. This will be Mr. Alvey’s second consecutive year performing these services.
DISCUSSION:
With professional audit services, it is considered desirable to introduce periodic changes in the Audit Team. The change can be in the form of assigning a different partner and field auditors, or the full replacement of the firm performing the audit. Maze and F.5
Packet Pg. 90
Associates provides a large regional presence in performing governmental audits which is an advantage to the agencies serviced. This provides multiple partners who are experienced with various government agencies and the requirements for government reporting.
The Government Finance Officer Association (GFOA) includes in its best practices a suggestion that agencies should use a multi-year agreement of at least five years. This recognizes that the agreements allow for greater continuity and help minimize disruption in connection with the performance of the audit. It can also be useful in reducing the costs of the audit by allowing the auditor to recover start-up costs.
Proposal
Maze and Associated has recommended the assignment of partner Mr. David Alvey, CPA as the Engagement Partner. Mr Alvey’s background and a list of agencies he has experience with is attached (See Attachment A). Mr. Alvey has broad experience with auditing both cities and special districts. Several of the agencies are in Contra Costa County.
The proposed costs presented by Maze & Associates total $36,672 and include the following:
Comprehensive Annual Financial Report $25,097
Management Letter Included
Single Audit Act Report (one program) 4,668
Gann Appropriations Report 980
Transportation Development Act Report (1 Project) 3,451 Annual Controllers Report Financial Transactions 2,476
Total $36,672
Staff Requested Contingency $ 1,828
TOTAL REQUESTED AUTHORIZATION $38,500
The total requested authorization remains the same as the amount requested by Staff in 2021. Given the quality of work performed by Maze & Associates and their expertise in assisting the City Staff with government reporting, Staff believes the proposal will allow the City to efficiently complete the Fiscal Year 2022 Audit.
It would be Staff’s intent to consider an RFP process for the Fiscal Year 2023 Audit. As part of a City Council decision on the 2023 RFP process Maze and Associates could be included in the requested proposers. The City Council would also have the ability if it was in the City’s interest to negotiate solely with Maze & Associates to continue providing professional audit services.
FISCAL IMPACT:
The cost of the proposed Audit for Fiscal Year 2021-2022 is proposed not to exceed $38,500 and is funded by the General Fund.
F.5
Packet Pg. 91
ATTACHMENTS:
A. David Alvey Resume
Respectfully Submitted by:
Doug Alessio
Administrative Services Director
Prepared By: Doug Alessio, Administrative Services Director Approved by:
F.5
Packet Pg. 92
DAVID ALVEY, CPA, Engagement Partner – graduated from St Mary’s College, Moraga with a Bachelor of Science Degree in Accounting and a Minor in Business Administration. David has received 240 hours of continuing education in the past three years. David has experience as an internal auditor at California Savings Bank in Oakland, CA. He is a Certified Public Accountant in the State of California. He is a member of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants. David is also a member of the Association of Certified Fraud Examiners. He is also a member of the CalCPA Accounting Procedures and Assurance Services Committee and the CSMFO Professional Standards Committee. He is a frequent speaker at our annual training and recently taught a class of over 100 attendees on Fraud and GASB updates at the annual MazeLive client training event. He has published articles with California Special District Association’s newspaper. His relevant experience includes:
Alameda County Mosquito Abatement District City of Larkspur Alameda County Transportation Authority City of Livermore Alameda County Transportation Improvement Authority City of Los Altos Alameda-Contra Costa Transit District Town of Los Altos Hills City of American Canyon City of Manteca
American River Authority Mid-Peninsula Water District
Association of Bay Area Governments Middle Fork Project Finance Authority Associated Community Action Program Monument Crisis Center Bay Area Clean Water Agencies City of Napa
City of Benicia City of Oakley
City of American Canyon Partners in School Innovation
Bethel Island Municipal Improvement District City of Petaluma Calaveras County Water District City of Pittsburg
Castle Rock County Water District Placer County Water Authority Central Contra Costa Sanitary District City of Pleasant Hill Central Market Community Benefit District Regional Parks Foundation Citrus Heights Water District Richmond Housing Authority Clausen House City of Rio Vista
Coastside County Water District City of Roseville
Contra Costa Water Financing Authority City of San Bruno Contra Costa Water District City of San Leandro
Contra Costa Water District Retirement Plan San Mateo Community College Foundation City of Cupertino San Mateo County Transportation Authority City of Daly City Peninsula County Joint Powers Authority City of Davis San Mateo County Transit District
Delta Diablo Santa Clara County Central Fire Protection District
Diablo Water District Santa Clara Valley Water District East Contra Costa County Transit Authority Skyline County Water District East Contra Costa Habitat Conservancy Solano Irrigation District DSRSD/EBMUD Recycled Water Authority Solano Transportation Authority Dublin San Ramon Services District Sonoma County Agricultural Preservation & East Bay Municipal Utilities District (EBMUD) Open Space District EBMUD Employee Retirement System Sonoma-Marin Area Rail Transit East Palo Alto Sanitary District South San Joaquin Irrigation District F.5.a
Packet Pg. 93
Attachment: David Alvey Resume (2735 : Auditor Extension : 1 Year Maze 2022 Audit) Education Pioneers Southern Marin Fire Protection District El Dorado County Stanislaus Waste to Energy
El Dorado Irrigation District Stinson Beach County Water District City of Escalon Stopwaste
Fairfield-Suisun Sewer District City of Sunnyvale
Freeport Regional Water Authority Upper Mokelumne River Watershed Authority City of Galt Yolo Habitat Conservancy
City of Hayward Walnut Creek Chamber of Commerce
ID Business Solutions West Bay Sanitary District
Livermore Amador Valley
Transportation Authority
F.5.a
Packet Pg. 94
Attachment: David Alvey Resume (2735 : Auditor Extension : 1 Year Maze 2022 Audit) City Council
Staff Report
Agenda Item: F.6
Date: April 5, 2022
Department: Planning Department
AGENDA TITLE: Resolution 13-22 of the City council of the City of Orinda Approving Application for Specified Grant Funds
RECOMMENDATION:
Adopt Resolution 13-22, which approves application for specified grant funds in the amount of $125,000.
BACKGROUND:
In October, 2021 the City of Orinda was notified that it had been awarded a “Specified Grant” in the amount of $125,000 for use regarding San Pablo Creek restoration planning. This grant was initiated by Assemblyperson Rebecca Bauer-Kahan’s office. (Unlike most grants, there was no application associated with these funds). One of the requirements of the grant is that the City Council adopt a resolution “approving application for specified grant funds.” A draft resolution, in the form specified by the State of California, is attached to this report.
FISCAL IMPACT:
This grant provides $125,000 in funding for San Pablo Creek restoration planning to the City of Orinda.
ATTACHMENTS:
A. Draft Resolution 13-22
Respectfully Submitted by:
Drummond Buckley
Director of Planning
Prepared By: Drummond Buckley, Director of Planning
Approved by:
F.6
Packet Pg. 95
Resolution No: 13-22
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORINDA APPROVING
APPLICATION(S) FOR SPECIFIED GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the Local Assistance Specified Grant, setting up necessary procedures governing application(s); and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant’s Governing Body to certify by resolution the approval of project application(s) before submission of said applications to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete project(s);
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Orinda hereby:
1. Approves the filing of project application(s) for specified grant project(s); and
2. Certifies that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, sufficient funds, including those provided by this grant, to complete the project; and
3. Certifies that the applicant has or will provide sufficient funds to operate and maintain the project(s); and
4. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in this Procedural Guide; and
5. Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the project scope(s); and
6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
Approved and adopted the 5
th day of April, 2022.
I, the undersigned, hereby certify that the foregoing Resolution Number 31-22 was duly adopted by the Orinda City Council following a roll call vote:
Ayes:
Noes:
Absent: __________________________
Inga Miller, Vice Mayor
F.6.a
Packet Pg. 96
Attachment: Draft Resolution 13-22 (2734 : Creek grant resolution) City Council
Staff Report
Agenda Item: H.1
Date: April 5, 2022
Department: Parks and Recreation
AGENDA TITLE: Art in Public Places Committee Annual Report for Calendar Year 2021
RECOMMENDATION:
Staff recommends the City Council review and accept the Annual Report from the Art in Public Places Committee for calendar year 2021.
BACKGROUND:
In 2007 the City Council appointed committee members and adopted a policy and the Art in Public Places Program was officially created. Six years later, in 2013, the City Council amended the Art in Public Places (APP) Policy to expand sites for placement of loaned and purchased art, allowing the committee to pursue more artists to meet the demands of the popular, expanding program. The current policy includes amendments that were approved by the City Council on September 4, 2018 and incorporated in Resolution No. 60-18 as well as one approved on March 3, 2020 and incorporated in Resolution 16-20.
DISCUSSION:
The creation of an annual report by the APPC provides the City Council with information highlighting the committee goals and objectives for the calendar year. This offers the City Council an opportunity to review and discuss any concerns they have regarding the APP Program. Attachment A is a report from the Committee outlining their accomplishments in 2021. It also highlights a sample of planned activities for 2022.
Staff recommends that the Art in Public Places Committee’s Annual Report be received and filed.
NEXT STEPS:
No specific next steps at the time.
FISCAL IMPACT:
None at this time.
ATTACHMENTS:
A. Annual Report 2022
B. CityOwnedArtDec2021
C. CityLoanedArtFeb2022
H.1
Packet Pg. 97
Respectfully Submitted by:
Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:
H.1
Packet Pg. 98
1 Date: April 5, 2022
To: Orinda City Council
From: The Art in Public Places Committee
Sub: Annual Report 2022
CC: City Manager, Director of Parks & Recreation
As prescribed by the City of Orinda – Art in Public Places Committee and Policy (approved in 2018), we submit our fifth annual report.
Accomplishments in 2021
Two new pieces were borrowed from two artists new to our program and one was returned. We now have 27 on-loan artworks. Adding the 17 pieces of City-owned artwork we have a total of 44 on display. Thirty two artists are presently participating in the program. Of those, about half live and work in the Bay Area. The others are from widely scattered communities including Laguna Beach, Phoenix, Portland, Champlain IL, Pullman WA and New York City. All pieces are shown on the website, www.artspaceorinda.org. The website was revamped in 2020 and is updated at least quarterly.
Appendix A shows the number of city-owned and on-loan artworks installed as of the end of 2021, their locations and the number of unfilled approved sites.
The total value for insurance purposes of loaned art was $346,500 which is within the $360,000 maximum permitted under policy guidelines.
Goals for 2022
Acquire New On-Loan Art
The Committee will soon submit for approval the loan of a work by Susannah Israel, a long-time supporter of our program. Two works by Gyöngy Laky, a new artist, were approved and were installed in March.
H.1.a
Packet Pg. 99
Attachment: Annual Report 2022 (2726 : Art in Public Places Committee Annual Report for Calendar Year 2021) 2 Acquisitions
The City Council will be asked to approve the purchase of Surfboard Seat from artist Wes Horn and Full Circle from artist Doug Heine. While there is no specific goal to purchase art, the Committee will respond appropriately to ideas that arise during the year.
Respectfully submitted,
The Orinda Art in Public Places Committee
APPENDIX A
Art Placement Sites and Occupancy January 1, 2022
Location
City
owned
art
Art
on
loan
Total sites
with art
owned and
on-loan
installed
Available
approved
sites
Total
approved
sites
Theater area/Mini Park 2 4 6 0 6
City Hall 1 3 4 2 6
Library plaza 4 6 10 2 12
Library (Inside) 0 4 4 0 4
Library Trellis area 1 1 2 3 5
Library Upper Plaza
(Heggie Plaza)
2 1 3 2 5
Community Center
area
4 4 8 0 8
Orinda Community
Park
1 0 1 4 5
Wilder Sports fields 1 0 1 3 4
Wilder Ranch House 1 1 2 1 3
Wilder A&G Center 0 3 3 2 5
Total 17 27 44 19 63
H.1.a
Packet Pg. 100 Attachment: Annual Report 2022 (2726 : Art in Public Places Committee Annual Report for Calendar Year 2021) H.1.b
Packet Pg. 101
Attachment: CityOwnedArtDec2021 (2726 : Art in Public Places Committee Annual Report for Calendar H.1.c
Packet Pg. 102
Attachment: CityLoanedArtFeb2022 (2726 : Art in Public Places Committee Annual Report for Calendar