Orinda City Council
June 7, 2022

IMPORTANT NOTICE REGARDING THIS MEETING: To protect our residents, officials, and staff, and in alignment with AB 361 and Orinda City Council Resolution No. 42-21, in which certain teleconference requirements of the Brown Act have been suspended, including the requirement to provide a physical location for members of the public to participate in the meeting, this meeting will be held by Teleconference.

BY

TELECONFERENCE
VIA

ZOOM WEBINAR
By PC:

MEETING URL:
https://tinyurl.com/ncusvn4h
MEETING ID: 924 9319 5201
By Telephone:
+1 669-900-9128
MEETING ID: 924 9319 5201

CITY COUNCIL
AGENDA
Tuesday, June 7, 2022
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 06.07.22
How to follow or participate in the meeting:
 Members of the public may observe and participate in the meeting at the teleconference location highlighted above. To ensure that the City Council receives your comments, we strongly encourage you to submit your comments in writing in advance of the meeting by following instructions below:

Send your e-mail to [email protected] by 3pm on the day of the meeting.

Those e-mails will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:https://cityoforinda.box.com/s/aqrelwbwv0wc37m5hkju2o8a0sta7bup  Comments may also be submitted by e-mail during the meeting up until the closure of public comment period on the relevant agenda item. These will be read into the record by staff at their normal cadence and will be limited to a maximum of 3 minutes. To be read into the record, e-mail must contain in the subject line “Public Forum – Not on the Agenda” or “Public Comment – Agenda Item #” with the relevant agenda item indicated.
 To comment orally in real time during the meeting, you may use the Zoom “raise your hand” function on your computer screen or the *9 function on your phone.

City Council
Agenda Page 2 06.07.22
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Nick Kosla, Amy Worth
Vice Mayor Inga Miller, Mayor Dennis Fay
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Recognizing June as LGBTQI+ Month
D.2. Proclamation Recognizing MOFD 25 Years of Service
D.3. Orinda Historical Society Annual Report
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.

Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.

F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:

Approve City Council Minutes:

1. May 17, 2022 - Closed Session

2. May 17, 2022 - Regular Meeting
F.2. Authorization For Continued Use of Remote Teleconference for City Meetings
Recommendation:

City Council
Agenda Page 3 06.07.22
Approve the Ratification of Orinda City Council Resolution No. 42-21 and Authorize the Continued Use of Teleconference Meetings for the Period of June 8, 2022 to June 30, 2022 Pursuant to the Provisions of Assembly Bill 361.

F.3. General Municipal Election - November 8, 2022
Recommendation:

Adopt Resolution No. 36-22 calling for the General Municipal Election and requesting and consenting to the Consolidation of Elections on November 8, 2022, and Setting Specifications of the Election Order.

F.4. Monthly Report of Receipts and Disbursements for the Period March 1, 2022 through March 31, 2022 and Summary of Revenue,
Expenditures, and Preliminary Fund Balances for July 1, 2021 through March 31, 2022
Recommendation:

Staff recommends that the City Council receive and file this report of receipts, disbursements, and preliminary fund balances for the month of March 2022.

G. PUBLIC HEARING
H. POLICY MATTERS
H.1. Red Flag Day Parking Restriction Program Expansion Recommendation:

Receive Report and Provide Direction to staff
H.2. Non-Renewal/Termination of Agreement for Street Maintenance and Public Access of Village Gate Road, Ridge Gate Road, and Watchwood Court (Orindawoods).

Recommendation:

Consider directing the City Manager to Provide Notice of NonRenewal/Termination of Agreement for Street Maintenance and Public Access of Village Gate Road, Ridge Gate Road, and Watchwood Court (Orindawoods).

H.3. Proposed FY 2022-2023 Mid-Cycle Budget Adjustment
Recommendation:

Receive the Staff presentation and provide direction on any further adjustments to be incorporated in the Final document which is scheduled to be presented for adoption on June 21, 2022.

H.4. Proposed Draft Capital Improvement Plan Update (Fiscal Years 2021/2022-2026/2027
Recommendation:

Staff recommends the City Council review, discuss, and provide comments on the proposed Draft Capital Improvement Plan Update
City Council
Agenda Page 4 06.07.22
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
The next Regular Meeting of the Orinda City Council will be held on Tuesday, June 21, 2022 at 7:00 PM.

Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.

Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notice ~
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting. For information on the next regular or special City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org.
~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary.

City Council
Agenda Page 5 06.07.22
Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.

A report from ohs president regarding the 2021/22
activities of the Orinda Historical Society (OHS),
which operates in a room (“the museum”) leased to
OHS as part of the Orinda Library
• Since my June 2021 report, we have worked hard at renovating the OHS Museum, which would not have been nearly as achievable without all the assistance and enthusiasm, not to mention patience, shown by Parks & Recs Director, Todd Trimble, and Facilities & Parks Supervisor, Steve Erhardt.
• The OHS museum now has new carpet, freshly painted walls and doors and two inviting display windows. In addition, our reconfigured furniture placement means that we've been able to create more space. We plan to have a few open days this summer before officially opening in the Fall. We do need more volunteers though. • In July 2021, OHS got some welcome publicity from Sora O'Doherty's article in the Lamorinda Weekly https://www.lamorindaweekly.com/archive/issue1511/New-Orinda-Historical-Societypresident-looks-toward-the-future-wins-Fourth-of-July-award.html. It also mentioned that OHS won the "Best Decorated Window Display" award during Orinda's Fourth of July parade (put together by someone on the losing side of the War of Independence….). • In September 2021, we went back to holding physical Board Meetings, on the third Wednesday of each month, in the May Room. Again, I thank Steve Ehrhardt for making this possible by ensuring that the room remains clean and uncluttered so that we're able to keep well distanced from one another.
• Since 2020 I have been researching and writing an Orinda history book for Arcadia Publishing in the Spirit of America series — due out on 8/8/22. Working on this has been a marvelous opportunity to publicize OHS and meet many people, like the de Laveaga and Wagner descendants, whose forebears laid down the blueprint for Orinda, as well as involve newcomers, like the D'Anna family who recently bought Casa Azul on Miner Road, and who have offered to hold an OHS fundraiser at their amazing 1920s home once we all feel safe to gather again.
• In April 2022, we discovered that graffiti artists had spray-painted part of the de Laveaga 1890s train station at Bryant Way. The Parks & Recs department immediately dealt with the situation, arranging to have the affected side painted the exact color of the original structure. I also bought two new motion detector solar lights which Antonio installed. • We were unable to take part in last year's Classic Car Show in Orinda, due to scheduling conflicts, but intend to take a booth this year (9/10/22). • Bill Waterman (Orinda Association and Historic Landmark Committee) would like to put a historical plaque on the Orinda Motors Building (c.1924). The landlord and OM owners are reluctant to get involved in officially landmarking the building, and so Bill has asked OHS to D.3
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Communication: Orinda Historical Society Annual Report (ITEMS FOR THE GOOD OF THE CITY) A report from ohs president regarding the 2021/22
activities of the Orinda Historical Society (OHS),
which operates in a room (“the museum”) leased to
OHS as part of the Orinda Library
organize a plaque, which appears to be acceptable. Since OHS has no real income, Bill has suggested we seek funding from various Orinda entities. Perhaps the City is also willing to get involved? I'm hoping the cost will not go above $500.
• In October 2021, OHS successfully applied for a grant to "California Revealed", a State Library-supported project that helps California's heritage institutions digitize and provide longterm access to collections significant to Californian history. This project was entirely overseen by OHS Board Member Teresa Long. In May 2022, Teresa and I drove to the California Revealed offices in Sacramento to deliver half our considerable collection of Orinda Sun Newspapers — as far as we know, the only copies still in existence. Once CR has digitized these, we will deliver the remainder. They also offered to help OHS with our audio visual collection.
• We have been working on a new OHS brochure/membership application form and this will be printed shortly.
• We plan to recommence our third grade downtown walking tours (a casualty of Covid) when school begins again in the Fall. I also had a very useful meeting with OUSD Board Member, Jason Kaune, at the end of May, with a view to forming a much closer alliance between OUSD and OHS.
• Since my last report there has been a change on the Board: Bob Thompson, Treasurer, resigned last year when he moved to Tennessee, and we welcomed Nancy Royster in his place. Reg Barrett remains our Secretary but has handed over his Membership duties to new Board Member, Wendy Harnett. We have been without a Vice President since Terry Murphy resigned towards the end of last year but we hope to appoint a new VP soon. • We lost 96yr old Board Member, Betty Karplus, at the end of 2021. Betty, an OHS stalwart for very many years, will be greatly missed. In March we heard the sad news of docent Vicky Carter's untimely passing. Vicky was always a great favorite on the downtown school walks and we'll miss the fun way she instilled local history into Orinda's third graders.

ALISON BURNS
President, Orinda Historical Society
May 2022
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Communication: Orinda Historical Society Annual Report (ITEMS FOR THE GOOD OF THE CITY) AGENDA TITLE: City Council Minutes
RECOMMENDATION:

Approve City Council Minutes:

1. May 17, 2022 - Closed Session

2. May 17, 2022 - Regular Meeting
ATTACHMENTS:

A. City Council Closed Session Minutes of May 17, 2022
B. City Council Minutes of May 17, 2022
Respectfully Submitted by:

Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:

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MAY 17, 2022

CITY OF ORINDA

CITY COUNCIL CLOSED SESSION MINUTES
6:00 PM - SPECIAL MEETING
A. CALL TO ORDER/ ROLL CALL
Mayor Fay called the meeting to order at 6:00 p.m. City Manager Biggs called the roll and noted that all Councilmembers were present except Councilmember Gee.

B. OPEN SESSION IDENTIFICATION OF CLOSED SESSION MATTERS City Manager Biggs identified the Closed Session Matter.

C. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
There were no members of the public wishing to speak.

D. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: David Biggs, City Manager; Douglas Alessio, Administrative Services Director; Gregory Ramirez, IEDA; Chuck Flesher, IEDA; and Ginger Staton, Human Resources Manager relative to the following employee groups:
a. Teamsters Local Union No. 856
b. Unrepresented Employee Group
E. OPEN SESSION REPORT REGARDING CLOSED SESSION
City Manager Biggs reported that Council took no reportable action taken.

F. ADJOURNMENT
The meeting adjourned at approximately 7:00 P.M.
_______________________
Sheri Marie Smith, City Clerk
F.1.a
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Attachment: City Council Closed Session Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 1 of 13 05.17.22
May 17, 2022

CITY OF ORINDA

CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: http://orindaca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=2092. They are also kept in the City Clerk’s Office as part of the public record and available upon request. 7:00 P.M. – REGULAR MEETING– BY TELECONFERENCE
A. CALL TO ORDER / ROLL CALL:

Mayor Fay called the Regular Meeting to order at approximately 7:00 p.m.

COUNCILMEMBERS PRESENT: Nick Kosla, Amy Worth
Vice Mayor Inga Miller, Mayor Dennis Fay
COUNCILMEMBERS ABSENT: Darlene Gee
B. PLEDGE OF ALLEGIANCE – Led by Mayor Fay.

C. ADOPTION OF AGENDA
City Manager Biggs stated staff received a request for Item F.2 to be removed from the Consent Calendar. There were no requests from the public to speak under adoption of the agenda.

MOTION by Councilmember Kosla and seconded by Vice Mayor Miller to adopt the agenda. Said motion carried by unanimous (4-0) roll call vote.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Declaring May, 2022 as Jewish American Heritage Month
Mayor Fay read portions of the proclamation into the record and declared May, 2022 as Jewish American Heritage Month.

Mayor Fay opened the Public Forum, and there were no speakers.

D.2. Presentation on Red Flag Day Parking Restrictions
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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 2 of 13 05.17.22
City Manager Biggs gave a PowerPoint presentation regarding Red Flag Day No Parking restrictions, displayed areas the no parking restrictions apply on El Toyonal and Loma Vista, described regulations and enforcement, resident notification, Red Flag Day/No Parking postcard and signage. The SSTOC is interested in expanding the program and an item will be considered on the Council’s June 7th agenda as to whether to pursue expansion beyond the existing pilot program.

Councilmember Kosla voiced a desire to ensure the City is measuring all of the programs being pursued by the City and how the situation was before and how it has improved. He asked if there is any data as to the number of cars parked previously on Red Flag Days and how many are parked now, as well as issuance of citations, etc.

Mr. Biggs stated the staff report for June 7th will include data from the report of October 2021 and did not recall there were any other Red Flag Days after that report but will double-check this and include data in the staff report.

Councilmember Kosla asked about cars parked on El Toyonal in 2021 versus cars parked on Red Flag Days now as well as the Chipper program statistics to measure progress.

Mr. Biggs said he was unsure as to whether the cars parked on El Toyonal in 2021 was tracked, but statistics exist for Chipper program.

Mayor Fay opened the Public Forum.

City Clerk Smith announced there were 12 e-mail communications received before the 3:00 p.m. deadline which the Council received and are available for public review on the City’s website.

Don Moracey, Hillcrest Drive, said the issue of no parking on Red Flag Days on their side of Orinda has not been issued and voiced concerns if they had to make an escape out of their neighborhood noting cars parked on both sides of Overhill as well as other roads.

He asked that they be included in the No Parking on Red Flag Days.

Mayor Fay said there will be an opportunity to discuss this at the June 7th meeting.

Gene Gottfried thinks real progress could only be measured during an evacuation. His road is very windy, narrow, with hairpin turns and is 2 miles down the road from his home.

He thinks the ordinance made vehicles parking along El Toyonal very effective on Red Flag Days and asked to extend the ban to narrow, winding streets throughout the City.

Sue Wecht, Firewise leader in Orinda Downs, cited the dangerous fire safety conditions on narrow roads, which may result in a loss of life and property, asked residents to be prepared, asked the Council to extend the program to all areas of Orinda, especially areas where MOFD will not be able to access residents in need.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 3 of 13 05.17.22
Melanie Light said she is pleased to see this item on the agenda and said the only complaint she has heard is that it is not enforced enough on El Toyonal, but she thinks it has been a success. She hopes the Council expands this program, asked to do this in conjunction with MOFD recommendations about evacuation routes, and asked to consider a provision to allow neighborhood groups to petition for no parking in their neighborhoods.

Raymond Schmezy voiced the importance of enforcing no parking rules, stated fire is everywhere and parking is a big issue.

Ken Light cited the almost 3 ½ years ago when their neighborhood came to the Council and raised this issue of putting up signs, spoke about lives lost in the Oakland Hills fire, and asked the Council to move faster, take action and consider the SSTOC’s proposal.

Matt Fogerty asked the Council to recognize wildfire is a global problem because of climate change and described the Sierra fire as well as those in Australia, Canada and Siberia which are all suffering and will get worse. Much of this is due to emissions in the rich world and people can blame themselves. He asked the Council to do something about evacuation routes, reduce emissions, and address the root cause of the problem of rapid climate change.

Charles Porges voiced support and echoed all comments, and emphasized the need to move faster and also suggested the Council reopen comments after Mr. Biggs’ presentation about future plans.

Dan Moracey added comments regarding his experience as a firefighter in the Oakland Hills and emphasized the need to expand the No Parking on Red Flag Days program throughout Orinda.

Mr. Biggs stated his staff report will present options on how to roll out the program, identify whether it should be based upon neighborhoods petitioning for inclusion, with focus on very high severity zones, secondarily the WUI, looking at key evacuation routes within the high fire severity zones and/or the entirety of the high fire severity zones to start, and then look subsequently at the WUI.

Councilmember Worth emphasized fire as a high priority, echoed concerns from community members about vehicles blocking traffic on both sides of streets where emergency response cannot access the areas and asked if the Police Chief could comment.

Police Chief Ryan Sullivan said police respond when they receive notice of a vehicle blocking a roadway. If they cannot find the owner in a timely manner to move the vehicle they will call for a tow truck. He and City Manager Biggs suggested contacting police in such occurrences and announced the non-emergency number to report vehicles by calling 925-646-2441.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 4 of 13 05.17.22
Vice Mayor Miller echoed problems of vehicles blocking narrow roads and said it would be helpful for residents to contact the City Manager and track those wishing to institute a pilot program in their neighborhood similar to what has been done in the El Toyonal neighborhood. Mr. Biggs stated this will be presented as an option to expand to other neighborhoods at the June 7th meeting.

Mayor Fay observed that whatever is decided upon they need to do it expeditiously and heed the City Manager’s words that those put forward by neighborhoods tend to take much longer because of the process versus just designating them. They have a lot of experience from El Toyonal and he hoped to implement this quickly.

E. PUBLIC FORUM
City Clerk Smith announced the earlier receipt of an e-mail communication from Steve Cohn.

Charles Porges asked to take into account choke points in case of an evacuation and asked that this be incorporated to include all evacuation routes in north and south Orinda and to solicit input from the Fire Chief.

F. CONSENT CALENDAR
Mayor Fay removed Item F.3 and Item F.11, and reported he will be recusing himself from voting on Item F.7 due to his residency in the district. He asked if there were additional requests for removal of items or public comments.

Vice Mayor Miller said her comments under Item F.1 of the minutes indicated that the Solid Waste Authority extended the recycling and solid waste contract, but it only names Republic Services which is their hauler and not Mt. Diablo Recycling. She asked it to state “with the contractors”. City Attorney Osa Wolff suggested the City Clerk confirm this edit and City Clerk Smith confirmed.

F.1. City Council Minutes
Recommendation:

Approve City Council Minutes:

1. May 3, 2022 - Closed Session

2. May 3, 2022 - Regular Meeting
F.2. Authorization For Continued Use of Remote Teleconference for City Meetings
Recommendation:

Approve the Ratification of Orinda City Council Resolution No. 42-21 and Authorize the Continued Use of Teleconference Meetings for the Period of May 18, 2022 to June 16, 2022 Pursuant to the Provisions of Assembly Bill 361.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 5 of 13 05.17.22
F.4. Quarterly Investment Report For Period Ending March 31, 2022 Recommendation:

Staff recommends that the City Council accept the Quarterly Investment Report for the period ending March 21, 2022.

F.5. 3rd Quarter Fiscal Year 2021-2022 (July 2021 - March 2022) General Fund Report of Budget To Actual
Recommendation:

Receive the report and file.

F.6. Designation of a Board Member and Alternate Board Member to the Municipal Pooling Authority of Northern California
Recommendation:

Adopt Resolution No. 23-22 Approving the Designation of a Board Member and Alternate Board Member to the Municipal Pooling Authority of Northern California
F.7. Approve Engineer's Report for the Levy of Annual Assessments; Providing Notice of Intention to Levy Annual Assessments; and Set June 21, 2022 as the date for the Hearing on the Levy of Assessments for Orinda Street Lighting and Landscaping Assessment District No. 1986-1 Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2023.

Recommendation:

Adopt Resolution No. 23-22, Approving the Engineer's Report for the Levy of Annual Assessments for Fiscal Year Ending 2022, Orinda Street Lighting and Landscaping Assessment District No. 1986-1, Zones L-42, M-9 and M11 and Resolution No. 24-22, Intention to Levy and Collect Assessments for Fiscal Year Ending 2023 within the Orinda Street Lighting and Landscaping Assessment District No. 1986-1 Zones L-42, M-9 and M-11.

F.8. Award Construction Contract to Central Pacific Engineering, LLC, for the Catherine Court to Martha Road Trail Maintenance Project #4140 Recommendation:

Staff recommends that the City Council: 1) Award the contract for construction to responsible lowest bidder Central Pacific Engineering, LLC. of San Mateo, California for an amount of $79,798; 2) Authorize City Manager and City Clerk to execute a contract on behalf of the City, subject to approval as to form by the City Attorney; and 3) Authorize the City Manager to administratively approve contract change orders provided that the cumulative amount does not exceed $91,768 (15% contingency) F.9. Approval of Fiscal Year 2022-2023 SB1 Road Repair and Accountability Act Project List
Recommendation:

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 6 of 13 05.17.22
Staff recommends the City Council adopt Resolution 22-22 which formalizes the City of Orinda’s intention to use the funding from the Road Maintenance and Rehabilitation Account (RMRA) for the 2022 Annual Pavement Project which includes work on several streets.

F.10. Resolution Declaring Juneteenth, June 19th, as a City Holiday Recommendation:

Adopt a Resolution Establishing Juneteenth or June 19th a Public Holiday for the City of Orinda.

MOTION by Councilmember Kosla and seconded by Councilmember Worth to approve Consent Calendar Items F.1.1, F.1.2 (with edits in yellow and Vice Mayor Miller’s edit), F.2, F.4, F.5, F.6, F.7 (Fay recused), F.8, F.9 and F.10. Said motion carried by (4- 0) roll call vote.

Items Removed from the Consent Calendar:

F.3. Adoption of Ordinance No. 21-01 - Banning Sale of Flavored Tobacco and Vaping Products
Recommendation:

Adopt Ordinance No. 21-01, waiving second reading, An Ordinance Banning Sale of Flavored Tobacco and Vaping Products
City Manager Biggs stated the item is on the Consent Calendar for second reading and adoption of the ordinance. A number of correspondence has been received, one of which requested it be removed from the Consent Calendar. The adoption would be effective 30 days from today if adopted, and he suggested taking public comments.

There were no questions from Councilmembers.

Mayor Fay opened the Public Forum.

City Clerk Smith announced 5 communications were received prior to the meeting which the Council received and are available on-line.

Amaya Wooding, Contra Costa Tobacco Prevention Coalition, provided more evidence about hookah has many of the same risks as other tobacco products, which he described and said it deserves no special treatment in tobacco policies.

Thomas Lawton, Government Affairs Representative for hookah manufacturer Fumari, Inc., and member of the National Hookah Community Association, stated the County Public Health Department has relayed misleading information and summarized statistics, asked the Council to read statistics of the County and reconsider a cultural hookah exemption after understanding hookah does not contribute to the use of nicotine addiction.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 7 of 13 05.17.22
Jen Granlahano, American Cancer Society Cancer Action Network, said she is the Government Relations Director for Northern California and a Contra Costa County resident. She thinks what was just said is remnant of the classic 1994 photo when tobacco industry reps raised their hand and said nicotine was not addictive, and she described how it is harmful, causes cancer, and is addictive. She urged the Council to adopt the ordinance to end the sale of all flavored tobacco products at all retailers without any exemption.

Niamh asked the Council to consider exempting hookah from the flavor ban, asked to protect cultural traditions and said hookah will never be an issue.

Helen, Intern for the American Heart Association, encouraged the Council continue adoption of the comprehensive flavored tobacco ordinance without any exemptions. This will not cause a burden to Orinda retailers and asked not to be swayed by talking points from the tobacco industry and keep residents and youth healthy and thriving.

Brian Davis, LGBTQ-Tobacco, said because of the stress caused by discrimination, LGBTQ high school youth in California are 4 times more likely to smoke hookah and transgender high schoolers are 6 times more likely to smoke hookah. 82.5% of all high school users flavored hookah. He spoke about most other agencies in the County with and without hookah lounges that do not exempt hookah, and asked the Council to move forward and adopt the ordinance.

George Johnson, Founding Member of the National Hookah Community Association and said he is also a manufacturer of wooden Hookah pipes called Regal Hookahs. He is an LGBTQ business owner who has made a career over 22 years selling hookah and related products and hookah has always been flavored going back 400 years. There is also no youth epidemic but an actual decrease in hookah usage in California and nationwide. He thinks there is a way to strike a balance of preserving the culture and protecting youth, and asked to save businesses and their culture.

Alexandra Winston, Parents Against Vaping E-Cigarettes, shared a story about her son vaping flavored nicotine products in high school and still does at age 18. In 2019, her husband was vaping menthol and died at age 42 of a severe heart arrhythmia with the equivalent of 3 packs of cigarettes worth of unregulated nicotine in his system from one vape product, leaving her a single mother of 4 children. She asked the Council to vote in favor of the proposed flavored tobacco product ordinance and include hookah menthol and E-cigarettes and not include an exemption which would allow the sale of flavored hookah.

Alec said he has been a representative with the hookah industry for more than 10 years, thinks the Council should think instead about alcohol rather than a cultural hookah product and asked to exempt hookah from the ordinance.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 8 of 13 05.17.22
Rema Corey, General Counsel for Fumari, Inc. which is a hookah tobacco manufacturer and one of the founding members of the National Hookah Community Association which was founded to protect and preserve the rich cultural tradition of hookah. The association agrees children should not be smoking and the support strict regulations that prevent youth access and prevention; however, hookah is greatly misunderstood. They are 3 feet tall and hard to conceal in a backpack, take about 20 minutes to set up, costs over $200, and is less than 1% being used by youth. She questioned why hookah cannot be exempted, agreed that it should be limited to over 21 establishments, and said it has a disproportionate impact for minority communities given their cultures.

Maya Lopez, Project Director, Contra Costa Health Services Tobacco Prevention Program, spoke of their goal to provide education on tobacco control policies, and flavored tobacco plays a role in the initiation and use of tobacco products, especially among youth. She cited statistics of high schoolers and users of flavored tobacco, said the majority of hookah high school users of 79.2% use flavored hookah. There are 6 tobacco retailers and 4 of them were contacted and they do not sell hookah. They were not able to contact BevMo and Rite Aid plans to phase out tobacco by the end of the year.

Quarterly inspections could be conducted and it could mirror their County Sheriff’s Department checklist. The County has experienced success with its retailers being informed and they have materials available as a resource.

Mayor Fay closed the Public Forum and returned to the Council for deliberation.

Mayor Fay and Councilmembers thanked speakers for their comments, spoke about their decision made at their last meeting, cited health risks of smoking, did not support an exemption for hookah, and voiced support to adopt the ordinance, as proposed.

MOTION by Councilmember Worth and seconded by Councilmember Kosla to adopt Ordinance No. 21-01, waiving the second reading, An Ordinance Banning Sale of Flavored Tobacco and Vaping Products. Said motion carried by (4-0) roll call vote.

F.11. Camino Pablo and City Wide Speed Surveys
Recommendation:

Adopt Resolution 21-22 Traffic Order #215 lowering the existing speed limit on Camino Pablo between Camino Sobrante and Santa Maria Way and accept attached Speed Surveys re-establishing existing speed limits throughout the City.

City Engineer Siva Kumar Natarajan gave an overview of the staff report regarding the Camino Pablo and the citywide speed surveys done every few years. Staff is requesting a change be approved to reduce the speed limit on Camino Pablo between Camino Sobrante and Santa Maria.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 9 of 13 05.17.22
Mayor Fay said he noticed in the staff report staff refers only to Camino Pablo yet when going to the chart on packet page 180 there are two that suggest a change, showing Glorietta Boulevard is also proposed to go from 25 mph to 30 mph. It is 25 mph posted, yet the proposed speed being recommended is 30 mph.

Mr. Natarajan explained the recommendation does not automatically necessitate implementing at that speed limit. The column next to the existing speed limit column is the previous recommendation. The decision was made at that time not to implement the 30 mph speed limit and retain the 25 mph limit. For this current study, although the recommendation repeated itself, staff felt it is the same limit they should be maintaining at 25 mph.

Mayor Fay asked to explain the rationale for setting a speed limit below the 85th percentile.

He recalled that they got to round the speed survey to the nearest 5 mph. In the case of Camino Pablo, the 85th percentile speed is 46, so it would be rounded to 45 mph. Then, they could reduce it another 5 mph for things like sight distance, pedestrians, etc.

Mr. Natarajan said the item taken into consideration to reduce the speed to 40 mph was due to the road being heavily used by bicyclists.

Mayor Fay said the 30 mph proposed for Glorietta Boulevard is 65 mph lower than the 85th percentile. The current 25 mph speed limit there is 11 mph below the 85th percentile.

It is also his understanding it can only be reduced by 5 mph but staff is reducing the 85th percentile by 11 mph. He asked if this 25 mph enforceable.

Mr. Natarajan said yes, there is a potential for someone to claim that the posted speed limit is less than the 85th percentile recommended speed limit and it could result in the speed survey not taken into consideration. The approach staff took in this instance is to retain what the decision was based on the previous speed survey, but they can revisit this and bring it back to the Council if the intent is to increase the speed limit by 5 mph.

Mayor Fay said he just wants to be sure this is on the record just in case it ever comes up. The only way if someone got a ticket for going 30 mph on Glorietta Boulevard, the only way to get that relieved is for them to go to court, challenge it and produce the speed survey and show they should not have been ticketed, which is not likely. The City therefore creates a slightly safer situation for an area very close to a school. Mr.

Natarajan confirmed.

Councilmember Worth recalled there has been some change in State law with the goal of traffic calming to benefit bike and pedestrian use of corridors as well as safe routes to schools and areas in a downtown where more leeway is provided. Therefore, she agrees they are well within the range even though there is a difference, and would concur with the staff recommendation to keep this at 25 mph. She also recognized that the neighborhood has worked hard to maintain this speed limit.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 10 of 13 05.17.22
Councilmember Kosla asked if there is a place where bike counts are done for streets heavily used. Mr. Natarajan said this is just a general observation and the surveys focus on automobiles.

Councilmember Kosla said on weekdays there are limited bicyclists on that road, but on weekends it has much more activity and traffic and asked for signage. Mr. Natarajan said the idea is to implement this change in the upcoming project on Camino Pablo Bicycle Route Project, and the striping work and pavement speed limit striping will start later this month.

Mayor Fay opened the Public Forum, and there were no speakers or emails.

MOTION by Councilmember Worth and seconded by Councilmember Kosla to adopt Resolution 21-22 Traffic Order #215 lowering the existing speed limit on Camino Pablo between Camino Sobrante and Santa Maria Way and accept attached Speed Surveys re-establishing existing speed limits throughout the City. Said motion carried by (4-0) roll call vote.

G. PUBLIC HEARING – None.

H. POLICY MATTERS
H.1. Temporary Full Road Closure of St. Stephens Drive Overcrossing for Caltrans Seismic Retrofit Project
Recommendation:

Staff recommends the City Council receive presentation from Caltrans about their upcoming Seismic Retrofit Project of the St. Stephens Drive Overcrossing and provide feedback. No action is required at this time.

City Engineer Siva Kumar Natarajan gave an overview of the staff report, described the work of Caltrans and the City, which would require a road closure in order to conduct the work safely and expedite construction. He reviewed options and Caltrans has also been working with MOFD to obtain their feedback and they are proposing a road closure option for the Council to provide feedback. The Council is not adopting any traffic order tonight and it will be brought up later closer to construction. He said Caltrans will make a presentation and introduced Samuel Woldesemayat from Caltrans.

Samuel Woldesemayat, Project Manager, Caltrans, introduced team members from Caltrans and gave a short PowerPoint presentation and overview of the project scope and their plan for work on St. Stephens Drive Over Crossing Seismic Retrofit Project. He described the project overview, lane closure information, planned work during weekend closures, traffic impact and project benefits.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 11 of 13 05.17.22
Mr. Natarajan said this bridge segment was part of the 2021 paving project they began last year and had a delayed start. They decided to pull it out of the project because they heard from Caltrans they were planning to perform the work as part of the seismic retrofit, which resulted in good savings for the City.

Mayor Fay said since work will be done on the weekend overnight, he asked what provisions will be made for noise mitigation, given the proximity of homes near the overcrossing.

A Caltrans representative replied that they will schedule their operations once contractors are on board. Right now, they are trying to secure a window for the contractor to complete the operations that need the most room to manipulate and maneuver the equipment around. They will then be able to get an hour-by-hour breakdown of what they will do.

Their standard specifications include noise mitigation to 86 decibels within or at the limits of the project; however, this is most likely not satisfactory for those living nearby but they try and limit as much as the noisy work as possible at night and do this during the daytime.

The contractor will work day and night for the weekend and they will limit work to one half of the bridge at a time to allow MOFD vehicles to get through if needed. If any demolition is proposed, they will do this during the daytime and this includes jackhammering pavement, saw cutting, and removal of pavement approach slabs and loading that into trucks. Backup alarms are OSHA required and will try to limit operations done at night and will be consulting with City staff on the schedule.

Councilmember Worth said several years ago a comment was received from a bike rider about the dip going from the bridge on the south side. Staff worked with Caltrans and patching was done, and she asked and confirmed that Caltrans will work to have the roadway flush with the bridge.

Mayor Fay opened the Public Forum.

Chris Decareau asked Caltrans to consider doing the particular bridge work after May 26th which is the last day of school for the Orinda Unified School District, given there would be significantly less traffic.

Councilmembers concurred with Mr. Decareau’s comments, recognized the City’s positive working relationship with Caltrans, suggested also not working on the 4th of July weekend, and thanked Caltrans for the proposed work.

Mayor Fay confirmed Caltrans will return in the future once the future road work is nearing.

H.2. City Council Meeting Calendar for Remainder of 2022 Recommendation:

Review, discuss, and adopt revised City Council Meeting Calendar for remainder of 2022
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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 12 of 13 05.17.22
City Manager Biggs said given COVID turning the corner, a Sister City delegation will be going to Tabor in September of the Mayor and another Councilmember. It is likely that one or two Councilmembers would not be able to attend the meeting on September 18th.

The suggestion is to move it to September 27th.

City Clerk Smith said staff also proposes adding a meeting on December 13, 2022 due to election results from November 8th not being certified to the County in time to adopt them on December 6th.

Mayor Fay opened the Public Forum, and there were no speakers or emails.

Mayor Fay said he will most likely miss the meeting on September 27th because his intent was to stay longer.

MOTION by Councilmember Worth and seconded by Councilmember Kosla to adopt the revised City Council Meeting Calendar for remainder of 2022. Said motion carried by (4-0) roll call vote.

I. COUNCILMEMBERS’ REPORTS – Councilmember Worth reported and highlighted activities on her attendance to the League of California Cities’ Leadership Summit in Sacramento. She thanked the City Manager for his herculean effort with the Regional Water Quality Control Board’s Stormwater Permit 3.0 which is a real challenge. She feels they would have not been able to make the modifications that were achieved without his leadership and work.

Mayor Fay echoed comments about the City Manager’s efforts and said once he has a better sense on the road paving program, he asked him to provide a short information session for the Council on that.

Mayor Fay also mentioned that the League of California Cities is returning to have their Bocce Tournament on June 23rd and are looking for cities to have their own team and asked for those interested in participating. Councilmember Worth voiced her interest.

Mayor Fay reported on the Mayors’ Conference Meeting and the BAAQMD has grants for EV charging stations.

J. CITY MANAGER’S REPORT – City Manager Biggs reported they are into the fire season and this week will shift to more weather so they could get their first Red Flag Day in the next couple of days. A mailing was done to every household that reinforces the Fire District’s messaging, pointing out that compliance for fuels reductions is May 31st. The backside of the flyer is information on the chipper program as well.

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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) Orinda City Council Minutes Page 13 of 13 05.17.22
They are returning to more normal levels of programming with a full summer season of outdoor movies with the first one occurring in the park on Friday evening, a full range of summer concerts, and Opera in the Park. All information is available on the City’s Parks and Recreation website.

K. MATTERS INITIATED – None.

L. ADJOURNMENT
The Regular Meeting was adjourned at approximately 9:07 p.m. to the next Regular Meeting on Tuesday, June 07, 2022 at 7:00 p.m.
______________________________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Minutes of May 17, 2022 (2800 : City Council Minutes) City Council
Staff Report
Agenda Item: F.2
Date: June 7, 2022
Department: City Clerk
AGENDA TITLE: Authorization For Continued Use of Remote Teleconference for City Meetings
RECOMMENDATION:

Approve the Ratification of Orinda City Council Resolution No. 42-21 and Authorize the Continued Use of Teleconference Meetings for the Period of June 8, 2022 to June 30, 2022 Pursuant to the Provisions of Assembly Bill 361.

BACKGROUND:

On October 5th, 2021 the Orinda City Council adopted Resolution No. 42-21 approving the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of Assembly Bill 361. The resolution was ratified on October 19th, and at subsequent meetings through 2021 and 2022.

DISCUSSION:

At the time of adoption, the City Council anticipated that the resolution would appear on its consent calendar for review and ratification or update at regular Council meetings.

The State law authorizes the continuation for as long as the Governor’s proclaimed state of emergency relating to the COVID-19 pandemic remains in effect. On February 25, 2022 Governor Newsom issued an Executive Order which extends the emergency proclamation to June 30, 2022. State law also provides that the City Council determine that they desire to continue remote public meetings and make the necessary findings at least every thirty days. Those findings were contained in Orinda City Council Resolution No. 42-21, which staff recommends the Council vote to ratify based on current conditions.

Approval of this item will allow all public bodies established by the City of Orinda and covered by Resolution No. 42-21 to continue to conduct teleconferencing meetings.

On May 16, 2022, Contra Costa Health Services issued the attached revised Recommendations for Safely Holding Public Meetings in which online meetings are still encouraged.

FISCAL IMPACT:

None.

ATTACHMENTS:

A. Weblink to: Staff Report, Adopted Resolution at October 5, 2021 Council Meeting B. Contra Costa Health Services Recommendations for Safely Holding Public Meetings F.2
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Respectfully Submitted by:

Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:

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Recommendations for safely holding public meetings
Each local government agency is authorized to determine whether to hold public meetings in person, on-line (teleconferencing only), or via a combination of methods. The following are recommendations from the Contra Costa County Health Officer to minimize the risk of COVID 19 transmission during a public meeting.

1. Online meetings (i.e. teleconferencing meetings) are encouraged, where practical, as these meetings present the lowest risk of transmission of SARS CoV-2, the virus that causes COVID 19. This is particularly important when community prevalence rates are high. Our current trends as of May 16, 2022 in Covid-19 case rate, test positivity, and Covid-19 hospitalizations are increasing at this time. In addition to this, the predominant variant of Covid-19 being identified continues to be the Omicron variant and it’s subvariants the impact of which on the spread of Covid-19 has shown to dramatically increase COVID-19 transmission.

2. If a local agency determines to hold in-person meetings, offering the public the opportunity to attend via a call-in option or an internet-based service option is recommended, when possible, to give those at higher risk of and/or higher concern about COVID-19 an alternative to participating in person.

3. A written safety protocol should be developed and followed. It is recommended that the protocol require social distancing, where feasible – i.e. six feet of separation between attendees; and consider requiring or strongly encouraging face masking of all attendees and encouraging attendees to be up-to-date on their COVID-19 vaccine.

4. Seating arrangements should allow for staff and members of the public to easily maintain at least six-foot distance from one another at all practicable times.

5. Consider holding public meetings outdoors. Increasing scientific consensus is that outdoor airflow reduces the risk of COVID-19 transmission compared to indoor spaces. Hosting events outdoors also may make it easier to space staff and members of the public at least 6 feet apart.

6. Current evidence is unclear as to the added benefit of temperature checks in addition to symptom checks. We encourage focus on symptom checks as they may screen out individuals with other Covid-19 symptoms besides fever and help reinforce the message to not go out in public if you are not feeling well.

7. Consider a voluntary attendance sheet with names and contact information to assist in contact tracing of any cases linked to a public meeting.

Revised 5-16-2022
Sefanit Mekuria, MD, MPH
Deputy Health Officer, Contra Costa County
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Attachment: Contra Costa Health Services Recommendations for Safely Holding Public Meetings (2801 : Ratify Continued Teleconference City Council
Staff Report
Agenda Item: F.3
Date: June 7, 2022
Department: City Clerk
AGENDA TITLE: General Municipal Election - November 8, 2022 RECOMMENDATION:

Adopt Resolution No. 36-22 calling for the General Municipal Election and requesting and consenting to the Consolidation of Elections on November 8, 2022, and Setting Specifications of the Election Order.

BACKGROUND:

The California Elections Code provides that the City’s Regular Municipal Election will be conducted on November 8, 2022, for the purpose of filling the terms for three (3) seats on the Orinda City Council. The California Election Code also establishes the procedures for conducting a consolidated election with other elections to be held on the same date. The procedure allows the City Council to request consolidation by resolution authorizing the County to conduct the election on behalf of the City and to canvass the result.

The request for consolidation must be filed with the Board of Supervisors no later than 88 days prior to the date of the Election. The County Clerk has requested that the City adopt the resolution requesting the consolidation no later than July 6, 2022. This date will allow sufficient time to meet the timelines of the Board of Supervisors to approve the consolidation.

As part of the action calling the election, the City Council is also required to make determinations regarding various items. These items are highlighted as follows:

Time of Election:

The Elections Code provides that the City Council must make the determination of the hours the polls are open. For practical purposes, the polling place hours must be consistent with those hours established by the County. Therefore, the resolution states that the polls be open between 7:00 a.m. and 8:00 p.m.

Candidate Statements – Number of Words and Payment for Costs of Printing The Elections Code provides that the candidate statements may include the name, age and occupation of the candidate and a brief description of no more than 200 words.

The Elections Code further provides that the City Council may authorize an increase in the limitation on words for the statement from 200 to 400. In past elections, the City Council has authorized a 250-word limit for candidate statements. The proposed resolution reflects that same limit.

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The Elections Code also provides that the City Council may determine whether the candidate or the City pay for printing of candidates statements. It has been the City’s practice to require candidates to pay for the printing and distribution of their own candidate statement. The proposed resolution states that the candidate will be responsible for the cost of printing a candidate statement, which is estimated to be approximately $450.00. Submitting a candidate statement is not mandatory.

Procedures for Special Runoff Election in the event of a Tie Vote Where there is a tie vote for candidates for City Council, the Election Code provides that the City must have established a special runoff election procedure prior to the election to avoid a decision on the tie by lot, i.e., by chance. On June 1, 2004, the City Council adopted Resolution No. 37-04 (attached) establishing procedures that a Special Runoff Election will be held in the event of a tie vote.

California Elections Code Section 15651 also provides that once the procedures for a run-off election are established (i.e., Resolution No. 37-04), the procedure remains in effect and is to be used for all subsequent tie votes unless the procedure is later repealed by the City Council.

This information is provided so all Councilmembers are aware of the established City policy for handling tie votes. While no action is recommended, should a majority of the City Council wish to change the current policy, direction to staff should be given to have an appropriate resolution drafted for consideration by the Council at a future meeting.

SUMMARY:

The proposed resolution requests and consents to the Consolidation of Elections with the City’s General Municipal Election on November 8, 2022. In addition, the recommended action provides for Candidates Statements of no more than 250 words with the costs of the statement to be paid by candidates.

FISCAL IMPACT:

Costa County Elections Department has provided a cost range of between $30,000 - $45,000 for the November Municipal Election and sufficient funds are included in the Fiscal Year 2022-2023 Budget as adopted.

ATTACHMENTS:

A. Resolution 37-04
B. Resolution 29-22 Calling Election
Respectfully Submitted by:

Sheri Smith
City Clerk
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Prepared By: Sheri Smith, City Clerk
Approved by:

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Attachment: Resolution 37-04 (2799 : Calling City Council Election in November 2022) Resolution No. 29-22

BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Resolution Requesting and Consenting
to Consolidation of Elections on
November 8, 2022; and Setting
Specifications of the Election Order
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RESOLUTION 29-22
WHEREAS, the City Council has ordered a Municipal Election to be held on Tuesday, November 8, 2022, to fill certain municipal offices; and WHEREAS, other elections may be held in whole or in part of the territory of the City of Orinda and it is to the advantage of the City to consolidate pursuant to Elections Code Section 10002; and
WHEREAS, Elections Code Section 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and
WHEREAS, Elections Code Section 13307 requires that before the nominating period opens the City Council must determine whether a charge shall be levied against each candidate submitting a candidate’s statement to be sent to the voters; and may estimate the cost; and determine whether the estimate must be paid in advance; and WHEREAS, Elections Code Section 12101 requires the publication of a notice of the election once in a newspaper of general circulation in the City; and WHEREAS, tie votes shall be determined by lot unless the City Council adopts the provisions of Elections Code 15651 (b) prior to the conduct of the election resulting in the tie vote.

NOW, THEREFORE, IT IS ORDERED that an election be held in accordance with the following specifications:

SPECIFICATIONS OF THE ELECTION ORDER

1. The Election shall be held on Tuesday, the 8th day of November, 2022. The purpose of the election is to choose successors for the following offices (list offices and terms):

City of Orinda
Three (3) City Councilmembers (Full four-year terms)

2. This City Council hereby requests and consents to the consolidation of this election with other elections which may be held in whole or in part of the territory of the City, as provided in Elections Code sections 10002.

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Attachment: Resolution 29-22 Calling Election (2799 : Calling City Council Election in November 2022) Resolution No. 29-22

3. The City hereby designates the hours the polls are to be kept open shall be from 7:00 A.M. to 8:00 P.M.

4. The City will reimburse the County for the actual cost incurred in conducting the election upon receipt of a bill stating the amount due as determined by the elections official.

5. The City Council has determined that the Candidate will pay for the Candidate’s Statement. The Candidate’s Statement will be limited to 250 words. As a condition of having Candidate’s Statement published the candidate shall pay the full cost at the time of filing.

6. The City Clerk is responsible to publish the Notice of Election in the Contra Costa Times Newspaper, which is a newspaper of general circulation that is published daily in the City.

7. The City Council has determined that the action to be taken in event of a tie vote is as follows:

The City Council of the City of Orinda on June 1, 2004, adopted by resolution (Resolution 37-04) the provisions of section 15651 (b) of the California Elections Code to provide for a special runoff election to resolve a tie vote for candidates who receive an equal number of votes

8. The City Council directs that a certified copy of this Resolution be forwarded to the Registrar of Voters and the Board of Supervisors of Contra Costa County.

9. The City Clerk is authorized, instructed and directed to prepare any documents and take any additional actions that may be necessary in order to properly and lawfully conduct the election.

Adopted by the City Council of the City of Orinda on June 7, 2022 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Dennis Fay, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
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Attachment: Resolution 29-22 Calling Election (2799 : Calling City Council Election in November 2022) City Council
Staff Report
Agenda Item: F.4
Date: June 7, 2022
Department: Finance
AGENDA TITLE: Monthly Report of Receipts and Disbursements for the Period March 1, 2022 through March 31, 2022 and Summary of Revenue, Expenditures, and Preliminary Fund Balances for July 1, 2021 through March 31, 2022 RECOMMENDATION:

Staff recommends that the City Council receive and file this report of receipts, disbursements, and preliminary fund balances for the month of March 2022.

BACKGROUND:

This report combines monthly reporting to the City Council of two separate financial benchmarks: 1) The issuance of checks and payments for obligations incurred by the City during the month; 2) A monthly report of Revenue and Expenditures for the month and preliminary fund balances based on year to date activity.

State Code References to City Financial Reporting
Section 37208 of the Government Code specifies the presentation of payments made by the City to the City Council. An option is available to forego the presentation of these lists provided the City Council ratifies an audited Annual Comprehensive Financial Report (ACFR). The City practice has been to present a monthly listing of payments, which goes above and beyond the minimum requirements in State law. Separate from the Payment Listing, California Government Code Section 41004, requires that the City Treasurer submit a monthly report and accounting of all receipts, disbursements, and fund balances. This is contained in the second half of the report.

DISCUSSION:

Payment Listing
The disbursement listing includes detail for the month of March including: A) Checks and electronic fund transfers (EFT) issued for accounts payable (Listed in descending order of the amount of the payment); B) A summary of purchases made with Credit Cards (US Bank Corp); and C) A listing by name of payroll checks and direct deposits.

The total payroll costs are disclosed in the aggregate.

The payment and disbursement report includes detailed itemization of City issued payments as follows:

MARCH 2022 DISBURSEMENTS
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Type of Transaction Check #’s $ Amount (Incl.

Wires)
General Checks / Wires 66319-66530 1,065,280.07
Payroll 9492-9496 182,594.56
51795-51880
Payroll Tax Withholding Electronic 53,490.13
Retirement/Medical/Clipper Electronic 124,691.68
TOTAL 1,426,056.44
Payments / disbursements processed for the month including general accounts payable plus payroll and benefits totaled approximately $1.4 million. The General Accounts Payable payments totaled about $1.1 million. Approximately 45% of the general accounts payable was comprised of the following categories of expense: 1) Contract billings for County Police Services ($332,946), and 2) City Hall water damage repair cost ($149,332).

Included in the listing of General disbursements is a payment to US Bank Corporation for expenses made with purchase cards. In addition to disclosing the total payment to the bank for credit card purchases, a separate summary list detailing the charges is provided (Attachment B). The purchases were made between January 15 to February 15, 2022 and the total expenditures made with credit cards was $19,317.

Report of Revenue / Expenditures and Fund Balances as of March 31, 2022 The following Table displays the activity for the month of March in the first three columns. The right side of the table reports year to date results including the preliminary beginning and ending fund balance as of March 31, 2022. Rather than listing all of the funds individually the table combines funds by common groups.

Monthly Report of Revenue, Expenditures, and Preliminary Fund Balance* (Includes Inter-fund Transfers in Revenue / Expenditures) For the Period Ending March 31, 2022
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CURRENT PERIOD 7/1/2021 YEAR TO DATE: Jul-Mar 3/31/2022 Fund Name / Group
Current Month
Revenue /
Transfers In
Current Month
Expenses /
Transfers Out
Beginning Fund
Balance
Year To Date
Revenue
Year To Date
Expenses
Fund Balance
End of Period
General Fund $ 867,730 $ 929,831 $ 11,021,922 $ 8,975,135 $ 9,526,542 $ 10,470,514 G.F. Measure L Sales Tax 7,593 446 3,646,087 118,012 166,268 3,597,831 Add-on Sales Tax Measure R 241,369 58,721 587,348 2,092,371 668,606 2,011,113 Gas Tax 65,403 11,993 452,543 639,638 259,115 833,066
Impact Fees 44,685 27,673 4,207,943 345,663 186,961 4,366,645 Grants 129,264 7,554 669,380 3,326,976 1,006,161 2,990,195 CCTA Funds 1,014 - 799,949 196,611 242,661 753,899
Road Maintenance Fund 206,971 - 948,301 898,964 216,643 1,630,622 Trust Funds 363 1,980 1,466,395 5,644 1,267,376 204,663 Maintenance Assessment Dist. 13 8,335 10,877 31,892 72,193 (29,424) Stormwater Fund 142 22,357 279,664 13,582 195,454 97,792 Library Fund 469 23,151 302,123 289,430 229,675 361,878 Wilder Community Facilities Dist. 49 11,590 205,263 216 185,786 19,693 Debt 1,528 - 2,163,069 1,533,969 2,632,138 1,064,901
Internal Service Funds 2,895 12,076 2,510,294 1,021,573 547,400 2,984,467 Road Emergency Stabilization 963 - 825,526 3,706 9,632 819,600 Other Capital Projects 335 6,806 2,444,992 21,289 144,972 2,321,309 TOTAL ALL FUNDS $ 1,570,785 $ 1,122,512 $ 32,541,676 $ 19,514,673 $ 17,557,583 $ 34,498,766 *preliminary/unaudited
In the monthly report of Revenue and Expenditures above total revenue recorded in March was $1.6 million and total expenditures were $1.1 million.

As noted in the Table above, the total fund balance across all funds as of March 31st has increased by approximately $2.0 million from the July 1, 2021 beginning balance of $32.5 million. The largest contributors for the increase are Grants Fund ($2.3 million) for the receipt of American Rescue Plan Act (ARPA) Federal Local Fiscal Recovery Fund in July, and Add-on Sales Tax Measure R Fund ($1.4 million), offset by decrease of $1.3 million in Trust Fund and $1.1 million in Debt Service Fund. The deficit in the Maintenance Assessment District occurs since the General Fund transfer to support these activities does not occur until June 30th at year end.

FISCAL IMPACT:

None
ATTACHMENTS:

A. March 2022 Check Listing
B. March 2022 Cal-Card Transactions
C. March 2022 Payroll Listing
Respectfully Submitted by:

Doug Alessio
Administrative Services Director
Prepared By: Nancy Zhang,
Approved by:

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Packet Pg. 35
City of Orinda
Check/Voucher Register
From 3/1/2022 Through 3/31/2022
Check # Check Date Payee Transaction Description $Amount 66372 3/10/2022 Treasurer of Contra Costa Coun JAN. 22 POLICE SERVICES 332,945.87 66355 3/3/2022 Restoration Management Company ADD'L DRYING SERVICE - CITY HALL 149,331.93 66521 3/31/2022 PlaceWorks, Inc. DOWNTOWN PRECISE PLAN - CREEK

RESTORATION
35,051.06
66348 3/3/2022 MCK SERVICES INC. PAY EST #3 - RETENTION RELEASE 32,756.62 66478 3/24/2022 MCE CORPORATION FEB. 22 LANDSCAPE SVCS. 29,513.25 66506 3/31/2022 EXPERT TREE SERVICE TREE WORK - TRAIN STATION/BRYANT WY 23,050.00 66358 3/3/2022 SHUTE MIHALEY & WEINBERGER JAN 22 LEGAL FEES, PLANNING 21,732.70 66444 3/21/2022 U S BANK CORPORATION 4-18/2-16-22, CREDIT CARD CHGS. 19,316.52 66510 3/31/2022 HINDERLITER DE LLAMAS CONTRACT SERVICES 18,280.00 66524 3/31/2022 Z SPORTZ INC INSTR. CONTRACT - SKYHAWKS 15,787.80 66347 3/3/2022 MCE CORPORATION CONCRETE AND PAVER REPAIRS 15,115.00 66448 3/24/2022 GRC ROOFING CO ROOF REPAIRS - OPD 14,800.00 66354 3/3/2022 PlaceWorks, Inc. CREEK RESTORATION PLANNING SVCS. 13,615.74 66330 3/3/2022 CSG CONSULTANTS ENGR. SCVS. - 88 SUNNYSIDE 13,555.00 66360 3/3/2022 Wildland Corporation JAN. 22 CHIPPING SERVICE 13,374.10 66426 3/21/2022 HARRIS & ASSOCIATES 1-30/2-26-22 STORM DRAIN REPAIRS 12,625.00 66427 3/21/2022 HDR ENGINEERING, INC. 1-30/2-26-22, STORM DRAIN REPAIRS 12,191.25 66337 3/3/2022 GATE AND ASSOCIATES CROSSROADS GATEWAY MINI PARK 11,784.00 66357 3/3/2022 SCHAAF & WHEELER SAN PABLO CREEK CULVERT REPAIRS 10,830.00 66356 3/3/2022 RINCON CONSULTANTANTS, INC DOWNTOWN PRECISE PLAN - HOUSING ELEMENT 10,503.53 66485 3/24/2022 P G & E 2-2/3-3-22 SVC. 10,178.89
66435 3/21/2022 P G & E 12-23/1-27-22 SVC. 10,085.11
66446 3/21/2022 WEX INC FEB. 22 GASOLINE CHGS. 8,759.56 66334 3/3/2022 EXPERT TREE SERVICE TREE MAINTENANCE 8,725.00 66395 3/10/2022 SHUTE MIHALEY & WEINBERGER JAN 22 LEGAL FEES - WILDER 7,551.68 66340 3/3/2022 CHRIS HARRICK INSTR. CONTRACT - WRESTLING 7,490.84 66400 3/10/2022 PATRICIA TOMLINSON INSTR. CONTRACT - BALLET 7,411.21 66526 3/31/2022 Tripepi, Smith and Associates MAR. 22 MONTHLY RETAINER 7,200.00 66399 3/10/2022 Wildland Corporation FEB. 2022 CHIPPER SERVICE 6,944.00 66443 3/21/2022 UNIVERSAL BUILDING SERVICES FEB 22 JANITORIAL SVCS. 6,849.00 66475 3/24/2022 Jennifer Hines Design DESIGN & PRODUCTION 6,667.30 66417 3/21/2022 CSW/Stuber-Stroeh Engineering BARBARA OAK SPRING ASSESSMENT 6,657.00 66453 3/24/2022 ASSOC OF BAY AREA GOVERNMENTS MAR. 22 NATURAL GAS SERVICES 6,226.45 66447 3/21/2022 Willys Painting LIBRARY - MURAL WALL PREP 6,200.00 66437 3/21/2022 PRECISION IT CONSULTING FEB 22 MONTHLY SUPPORT SVCS. 5,375.00 66324 3/3/2022 California Consulting, Inc. JAN. 22 GRANT WRITING SVCS. 5,000.00 66413 3/21/2022 California Consulting, Inc. MAR. 22 GRANT WRITING SERVICES 5,000.00 66445 3/21/2022 U S POSTMASTER ORINDA POSTAGE FOR PERMIT #129 5,000.00 66520 3/31/2022 Lisa Pioli & Nick Stangl REFUND WASTE MANAGEMENT DEPOSIT, OR15- 624
5,000.00
66442 3/21/2022 Tripepi, Smith and Associates FINAL PAYMENT - COMMUNICATIONS 4,825.00 66486 3/24/2022 Curtis Roberts Mold Inspection MOLD INSPECTION - INSPECTORS OFFICE 4,695.00 66327 3/3/2022 CINTAS CORPORATION CLEANING SVCS. 4,589.37 66389 3/10/2022 Interwest Consulting Group,Inc JAN. 22 CONTRACTOR PLANNING SERVICES 4,495.00 66515 3/31/2022 KRIS MUELLER INSTR. CONTRACT - MUSICAL THEATER 4,397.25 66403 3/10/2022 VIGILANT SOLUTIONS LLC 2022 ANNUAL SUBSCRIPTION 4,350.00 66504 3/31/2022 EBMUD 1-4/3-5-22 SVC. 4,225.02
Page: 1
F.4.a
Packet Pg. 36
Attachment: March 2022 Check Listing (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City of Orinda
Check/Voucher Register
From 3/1/2022 Through 3/31/2022
Check # Check Date Payee Transaction Description $Amount 66467 3/24/2022 EBMUD 1-5/3-7-22 SVC. 4,180.75
66341 3/3/2022 HARRIS & ASSOCIATES STORM DRAINS REPAIRS - ORCHARD RD. 4,062.50 66392 3/10/2022 P G & E 1-1/2-1-22 SVCS. 3,438.18
66391 3/10/2022 Opticos Design, Inc. PROJECT - OBJECTIVE DESIGN STANDARDS 3,268.00 66418 3/21/2022 DELL MARKETING L.P. COMPUTER MONITORS 3,165.58 66511 3/31/2022 Interwest Consulting Group,Inc ON-CALL PLNG. SERVICES - FEB. 22 3,068.75 66516 3/31/2022 NBS GOVERNMENT FINANCE GROUP APR. - JUN. 22 LIBRARY PARCEL TAX 3,045.66 66321 3/3/2022 BAY ALARM COMPANY 1-13/3-31-22 ALARM SVCS. 3,033.16 66412 3/21/2022 SPORTS SUPPLY GROUP INC BASEBALL UNIFORMS 3,001.20 66462 3/24/2022 CCC SHERIFF FORENSIC SERVICE FORENSIC SERVICES 2,900.00 66373 3/10/2022 CCC SHERIFF FORENSIC SERVICE FINGERPRINT PROCESSING 2,870.00 66473 3/24/2022 HEALTH CARE EMPLOYEES APRIL 2022 DENTAL PREMIUMS 2,846.52 66388 3/10/2022 HINDERLITER DE LLAMAS QTRLY SALES TAX SERVICES - JAN-MAR 22 2,832.31 66415 3/21/2022 CINTAS CORPORATION CLEANING SCVS. 2,593.42 66429 3/21/2022 JAF ASSOCIATES, INC. INSTR. CONTRACT - TENNIS 2,588.00 66397 3/10/2022 STATE CONTROLLERS OFFICE 7-1/6-30-22, ANNUAL STREET REPORT 2,464.87 66517 3/31/2022 ORINDA UNION SCHOOL DISTRICT GYM USAGE 2,196.00 66433 3/21/2022 Municipal Pooling Authority MAR. 22 LTD/LIFE INSURANCE 1,989.39 66440 3/21/2022 TANAKA DESIGN GROUP WILDER FIELDS TURF REPLACEMENT 1,980.00 66505 3/31/2022 ECONOMIC & PLANNING SYSTEMS FEB. 22 HOUSING ELEMENT 1,905.00 66497 3/31/2022 SPORTS SUPPLY GROUP INC BATTING HELMET 1,816.24 66514 3/31/2022 SUSAN MCALLISTER INSTR. CONTRACT - ART CLASS 1,804.00 66394 3/10/2022 VEERA SANJANA INSTR. CONTRACT - YOGA CLASS 1,792.00 66350 3/3/2022 BOB MURRAY & ASSOCIATES PLACEMENT AD - DIR. OF PW & ENGR. 1,776.20 66369 3/10/2022 CALLANDER ASSOC LANDSCAPE JAN. 22 MASTER PLAN SERVICES 1,661.61 66407 3/21/2022 ASI AIR SYSTEMS INC HVAC SVCS. 1,550.00 66499 3/31/2022 Comcast Business 3-13/4-12-22 SVC. 1,543.59 66363 3/10/2022 Allana Buick & Bers, Inc. JAN. 22 LIBRARY TILE ASSESSMENT 1,515.00 66488 3/24/2022 TEAMSTERS LOCAL UNION 856 MARCH 22 (PASS THRU DUES) 1,441.00 66492 3/31/2022 SATOKO FOGARTY REFUND REMAINING BALANCE FOR PROJECT 1,417.50 66530 3/31/2022 SCOTT YANCEY REFUND EXC2022-001 PROJECT COMPLETED 1,404.05 66410 3/21/2022 Battalion One Fire Protection SPRINKLER INSPECTION - CITY HALL 1,360.00 66339 3/3/2022 GRANICUS INC MAR. 22 AGENDA MTG. SOFTWARE 1,359.60 66508 3/31/2022 GRANICUS INC APR. 22, AGENDA MTG. SOFTWARE 1,359.60 66371 3/10/2022 CNPS East Bay Chapter REFUND RENTAL OF GARDEN ROOM 1,316.92 66423 3/21/2022 FIRST AMERICAN TITLE CLOSING COSTS/ESCROW - MINER RD. BRIDGE 1,277.50 66502 3/31/2022 DELTA FENCE COMPANY INC. CHAIN LINK FENCE 1,235.00 66365 3/10/2022 BASIC Benefits LLC 3-4-22 FLEX SPENDING 1,233.29 66456 3/24/2022 BASIC CDA 3-18-22 FLEX SPENDING 1,233.29 66523 3/31/2022 Curtis Roberts Mold Inspection ASBESTOS TESTING - COMM. CTR. ROOF 1,095.00 66419 3/21/2022 DIAMOND K SUPPLY PATHWAY ROCK 1,076.54
66482 3/24/2022 BOB MURRAY & ASSOCIATES PROFESSIONAL & CLERICAL SERVICES 1,042.25 66470 3/24/2022 ANDREA GASPARI INSTR. CONTRACT - GYMNASTICS 1,035.00 66393 3/10/2022 PURCHASE POWER POSTAGE METER REFILL 1,020.99 66428 3/21/2022 IEDA MAR. 22 LABOR RELATIONS CONSULTING 1,009.00 66404 3/10/2022 Larry Wadford INSTR. CONTRACT - MARTIAL ARTS 963.00 66402 3/10/2022 VERIZON WIRELESS 1-11/2-10-22 CELL PHONE SERVICE 944.74 66528 3/31/2022 VERIZON WIRELESS 2-11/3-10-22 CELL PHONE SERVICE 944.74 Page: 2
F.4.a
Packet Pg. 37
Attachment: March 2022 Check Listing (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City of Orinda
Check/Voucher Register
From 3/1/2022 Through 3/31/2022
Check # Check Date Payee Transaction Description $Amount 66378 3/10/2022 JEANNE DOWELL INSTR. CONTRACT - YOGA CLASS 924.00 66450 3/24/2022 AMERICAN PUBLIC WORKS ASSOC. - 4-1/3-31-23, APWA ANNUAL MEMBERSHIP 851.00 66362 3/10/2022 ACCESS INFORMATION MANAGEMENT MAR. 22 STORAGE DOCUMENTS 843.07 66386 3/10/2022 CAROL GRIFFIN INSTR. CONTRACT - BRIDGE CLASS 840.00 66454 3/24/2022 AT&T 2-4/3-3-22 SVC. 807.95
66319 3/3/2022 T-MOBILE USA, Inc. FEB. 22 CELLPHONE SERVICE 798.28 66498 3/31/2022 CINTAS CORPORATION CLEANING SCVS. 787.62 66343 3/3/2022 Humann Company STORM DRAIN REPAIRS - IVY DRIVE 780.00 66342 3/3/2022 HERC RENTALS INC BOOM LIFT RENTAL 771.23 66382 3/10/2022 FRANCHISE TAX BOARD 3-4-22 GARNISHMENT 765.25 66463 3/24/2022 CINTAS CORPORATION CLEANING SVCS. 765.01 66491 3/24/2022 WALNUT CREEK FORD VEHICLE REPAIR - '16 FORD F-150 759.83 66323 3/3/2022 SPORTS SUPPLY GROUP INC MISC. SPORTS EQUIPMENT 751.39 66452 3/24/2022 ASI AIR SYSTEMS INC HVAC SERVICE - LIBRARY 741.00 66519 3/31/2022 P G & E 2-14/3-15-22 SVC. 726.56
66484 3/24/2022 Pestfinders Pest & Termite Svc PEST CONTROL - CITY HALL 725.00 66361 3/3/2022 UNIVERSAL BUILDING SERVICES JAN. 22 GYM CLEANING 718.00 66527 3/31/2022 UNIVERSAL BUILDING SERVICES FEB. 22 - WAGNER GYM CLEANING 718.00 66353 3/3/2022 P G & E 1-13/2-13-22 SVC. 713.73
66476 3/24/2022 KR Electric, Inc. INSTALL DRINKING FOUNTAIN 686.56 66465 3/24/2022 CONCORD UNIFORMS LLC UNIFORMS 673.48
66322 3/3/2022 BAY AREA BARRICADE SERVICE SAFETY VEST 630.47 66430 3/21/2022 KONE Pasadena ELEVATOR MAINT. -3-1/5-31-22 626.40 66370 3/10/2022 CAL-LINE EQUIPMENT, INC. CHIPPER MAINTENANCE & REPAIRS 617.70 66509 3/31/2022 LISA HARPER 3-21-22, TRI-CITY MINUTES 615.00 66474 3/24/2022 HINDERLITER DE LLAMAS JAN.-MAR. 22 CONTRACT SERVICES 600.00 66490 3/24/2022 URBAN LAND INSTITUTE MEMBERSHIP DUES 600.00 66422 3/21/2022 EBMUD 12-30/3-3-22 HYDRANT PERMIT 586.64 66329 3/3/2022 CREATIVE SUPPORTS INC OFFICE CHAIR 565.72 66529 3/31/2022 VISION SERVICE PLAN CA APR. 22 VISION PREMIUMS 559.20 66401 3/10/2022 UNITED SITE SERVICES INC 2-19/3-15-22 PORTABLE RENTAL 539.04 66432 3/21/2022 MEHRAN MOJTAHEDI INSTR. CONTRACT - JUJITSU 513.50 66405 3/21/2022 AK & COMPANY 2ND INSTALLMENT - MANDATED COSTS 500.00 66496 3/31/2022 BIG O TIRES TIRES - VEHICLE #90 497.46
66408 3/21/2022 Avila Project Management FEB. 22 ORINDA WY PAVEMENT REHAB. 495.00 66472 3/24/2022 LISA HARPER 3-15-22, CITY COUNCIL MINUTES 465.00 66466 3/24/2022 CREATIVE SUPPORTS INC NEW COMPUTER CHAIR 462.00 66421 3/21/2022 DEWBERRY ENGINEERS INC. 12-11/12-31-22 LAVENIDA CULVERT REPAIR 446.00 66468 3/24/2022 FRANCHISE TAX BOARD 3-18-22 GARNISHMENT 437.98 66396 3/10/2022 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 435.32 66366 3/10/2022 SPORTS SUPPLY GROUP INC MLB REPLICA BASEBALL HATS 414.39 66464 3/24/2022 Concentra Medical Centers PRE-EMPLOYMENT FOR CANDIDATES 404.00 66489 3/24/2022 UNITED SITE SERVICES INC 2-23/3-22-22 PORTABLE SVCS. 387.48 66335 3/3/2022 FAST SIGNS ADA SIGNS 386.10
66368 3/10/2022 CALIFORNIA STATE DISBURSEMENT 3-4-22 GARNISHMENT 379.84 66459 3/24/2022 CALIFORNIA STATE DISBURSEMENT 3-18-22 GARNISHMENT 379.84 66411 3/21/2022 BAY AREA BARRICADE SERVICE MAINT. SUPPLIES 378.52 66425 3/21/2022 LISA HARPER MAR. 9, 2022 SSTOC MEETING MINUTES 375.00 Page: 3
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Packet Pg. 38
Attachment: March 2022 Check Listing (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City of Orinda
Check/Voucher Register
From 3/1/2022 Through 3/31/2022
Check # Check Date Payee Transaction Description $Amount 66349 3/3/2022 Municipal Pooling Authority JAN.22 - MAR.22, EAP PROGRAM 373.44 66352 3/3/2022 OTIS ELEVATOR COMPANY MAR. 22 ELEVATOR MAINT. 371.00 66518 3/31/2022 OTIS ELEVATOR COMPANY APR. 2022, ELEVATOR MAINT. 371.00 66379 3/10/2022 ECOFERT INC FEB. 22 FERTIGATION SERVICE 365.00 66500 3/31/2022 COMCAST 2-15/3-14-22, SVC. 359.55
66457 3/24/2022 BAY ALARM COMPANY 4-1/6-30-22 ALARM SVCS. 359.07 66328 3/3/2022 COMCAST 2-15/3-14-22 SVCS. 354.61
66455 3/24/2022 Atlas Technical Consultants SOILS PEER REVIEW - 36 TARRY LN. 352.50 66458 3/24/2022 BERRY BROS. TOWING & TRANSPORT TOW SERVICE - VEHICLE 83 345.00 66525 3/31/2022 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 344.62 66439 3/21/2022 CA DEPT OF FISH & WILDLIFE ANNUAL FEE FOR MAINTENANCE 323.00 66367 3/10/2022 CALIFORNIA STATE DISBURSEMENT 3-4-22 GARNISHMENT 307.84 66460 3/24/2022 CALIFORNIA STATE DISBURSEMENT 3-18-22 GARNISHMENT 307.84 66377 3/10/2022 DOJ ACCOUNTING SERVICES JAN. 22 FINGERPRINTING 271.00 66494 3/31/2022 VERY NICE POOLS FEB. 22 CHEMICALS 269.07 66344 3/3/2022 LEAGUE OF CALIFORNIA CITIES 2022 MEMBERSHIP DUES 250.00 66436 3/21/2022 PITNEY BOWES 4-1/6-1-22 POSTAGE METER 237.06 66320 3/3/2022 ARAMARK JANITORIAL SUPPLIES 235.24
66471 3/24/2022 GENERAL PLUMBING SUPPLY CO. PLUMBING PARTS - COMM. CTR. 231.33 66387 3/10/2022 LISA HARPER MAR.1, CITY COUNCIL MEETING 225.00 66451 3/24/2022 ARAMARK P/R UNIFORMS & SUPPLIES 223.83
66376 3/10/2022 CRITICAL REACH, INC. 2022 ANNUAL SUPPORT FEE 220.00 66331 3/3/2022 DIAMOND K SUPPLY GOLD PATHWAY ROCK 215.33 66479 3/24/2022 VIRGINIA H MEGLEY INSTR. CONTRACT - BALLET 205.20 66390 3/10/2022 CHAT MINGKWAN INSTR. CONTRACT - COOKING CLASS 169.00 66364 3/10/2022 ARAMARK P/R UNIFORMS & SUPPLIES 161.36
66406 3/21/2022 ARAMARK PW UNIFORMS 157.15
66493 3/31/2022 ARAMARK JANITORIAL SUPPLIES 155.49
66351 3/3/2022 ORINDA ASSOCIATION FEB. 22 NEWSPAPER ADS 155.00 66507 3/31/2022 GRAINGER TRASH BAGS 154.99
66383 3/10/2022 FRANCHISE TAX BOARD 3-4-22 GARNISHMENT 145.00 66469 3/24/2022 FRANCHISE TAX BOARD 3-18-22 GARNISHMENT 145.00 66461 3/24/2022 CCC PUBLIC WORKS DEPT BUSINESS CARDS 140.85 66480 3/24/2022 CHAT MINGKWAN INSTR. CONTRACT - THAI COOKING 135.20 66483 3/24/2022 THE MUSIC COMPANY REPLACEMENT BATTERY 134.89 66522 3/31/2022 PURCHASE POWER JAN. 22 - MAR. 22 METER RENTAL 128.41 66513 3/31/2022 Robert Kennedy REFUND REVISION FEE, OR21-492, 626 MORAGA WAY
113.00
66487 3/24/2022 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 107.44 66438 3/21/2022 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 106.41 66449 3/24/2022 ADVANCE TITLE RESEARCH TITLE REPORT - IVY DR. PIPE LINER 100.00 66338 3/3/2022 RUEBEN GERK 12-5-21 MILEAGE 96.22
66477 3/24/2022 LEHR AUTO ELECTRIC REPAIR CHARGES 95.00 66375 3/10/2022 CRESCO EQUIPMENT RENTALS EQUIPMENT RENTAL 89.37 66381 3/10/2022 FEDEX FED- EX MAILINGS 87.63
66332 3/3/2022 EBMUD 12-8/2-16-22 SVCS. 86.40
66512 3/31/2022 ISSCO BACKFLOW TEST - 19 CAMINO PABLO 85.00 66359 3/3/2022 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 79.32 Page: 4
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Packet Pg. 39
Attachment: March 2022 Check Listing (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City of Orinda
Check/Voucher Register
From 3/1/2022 Through 3/31/2022
Check # Check Date Payee Transaction Description $Amount 66325 3/3/2022 CCC GENERAL SERVICES DEPT JAN. 22 TRAFFIC SIGNAL MAINT. 73.51 66409 3/21/2022 BASIC Benefits LLC MAR. 22 ADMIN. FEE 71.40 66336 3/3/2022 TOD FIERNER REIMB. FOR SUPPLIES 69.05
66441 3/21/2022 ROBERT THOMPSON 3-12-22 MILEAGE & BRIDGE TOLL 64.50 66495 3/31/2022 BAY ALARM COMPANY 4-1/6-30-22, CITY HALL ALARM SVCS. 63.60 66434 3/21/2022 NMS Labs SPECIMEN HANDLING 57.00
66374 3/10/2022 CONTRA COSTA COUNTY RECORDER CEQA PERMIT - CAMINO SOBRANTE 50.00 66424 3/21/2022 Habitot Children's Museum REFUND SECURITY DEPOSIT 50.00 66481 3/24/2022 Anthony Morosini &Amy Morosini REFUND SECURITY DEPOSIT PERMIT #4233 50.00 66501 3/31/2022 CONTRA COSTA COUNTY RECORDER CEQA NOTICE - MARTHA RD & CATHERINE CT. 50.00 66385 3/10/2022 GRAINGER MAINT. SUPPLIES 46.16
66346 3/3/2022 McDonnell Moraga Nursery Corp PURCHASE SHRUBS 46.06 66431 3/21/2022 McDonnell Moraga Nursery Corp POTTING SOIL 44.42 66503 3/31/2022 EAST BAY BLUE PRINT 1-13/2-12-22, SERVICE CONTRACT 42.50 66398 3/10/2022 Julia Tamayo REIMB. FOR SUPPLIES 39.06
66420 3/21/2022 DOJ ACCOUNTING SERVICES LIVE SCAN SERVICES 32.00 66416 3/21/2022 Concentra Medical Centers PRE-EIMPLOYMENT EXAM. 31.00 66345 3/3/2022 Jamila Low REIMB. FOR MILEAGE FOR 2021 27.20 66333 3/3/2022 STEVE ECKLUND 10-24-21 MILEAGE 20.16
66384 3/10/2022 RUEBEN GERK 3-6-22 MILEAGE 19.89
66380 3/10/2022 FASTRAK VIOLATION PROCESSING BRIDGE TOLL 7.00 64429 3/9/2022 California Native PlantSociety VOID CHECK (1,316.92) 66307 3/8/2022 PUBLIC EMPLOYEES RETIREMENT VOID CHECK (38,461.76) Report total 1,065,280.07
Page: 5
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Packet Pg. 40
Attachment: March 2022 Check Listing (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City of Orinda
Payment Summary for US Bank CalCard Payment
March 2022 (Attachment B)
U. S. BANK CORPORATION
JANUARY 18, 2022 THROUGH FEBRUARY 16, 2022
STMT. 02-17-2022
Transaction Description $Amount
SAFETY BOOTS - T. FIERNER 181.91
VEHICLE MAINTENANCE - BOBCAT & CHIPPER PARTS 3,158.16
SAFETY BOOTS - R. HERNANDEZ 200.00
RETURN AUTO SUPPLY (27.42)
VEHICLE MAINTENANCE - FORD F150 AND 16' CHEVY TRUCK 171.15 AUTO SUPPLIES 182.46
HARDWARE SUPPLIES 610.11
DUMPING DEBRIS 769.00
PAVING MATERIALS AND CONCRETE 1,463.58
PICKLEBALL NET & GOAL REPAIRS 495.89
PARTS FOR SOCCER GOAL REPAIRS 2,039.06
PARK & REC SUMMER MOVIE RENTAL CHGS. 1,827.83
ICE MAKER & SUPPLIES, MASTER LOCKS, SECURITY CABLE 391.00 TRAINING & CONFERENCE - 2 ATTENDEES 584.24
NAPR ASSOC. MEMBERSHIP 175.00
RECRUITMENT ADS - CITY ENGINEER 1,229.00
ON- LINE TRAININGS - HR CERTIFICATION 119.00
MEETING SUPPLIES 114.69
COVID RAPID TESTS 226.45
MOTOR OIL, SUPPLIES FOR PRINTER, STREET NAME SIGNAGE 105.61 MTG. AVAILABILITY POLLING SOFTWARE & FORMS SOFTWARE 98.40 REFUND AMAZON FEE (14.26)
LOCC CONFERENCE - 1 ATTENDANT 551.08
PRESENTATION JACKETS 198.25
SUPPLIES - KIDS NIGHT OUT EVENT 315.54
BIG BELLY TRASH BAGS 1,675.55

BALLASTS, CLEANING SUPPLIES, FACE MASKS, SPEAKER

PHONE, WALL MOUNTED LIGHTS,
665.02
PROJECTOR SCREEN, LED LIGHT, BATTERIES, SM. TRASH BAGS 259.18 IRRIGATION CONTROLS SUBSCRIPTION, CHAINSAW 516.23
REC. SUPPLIES, STAFF LOGO WEAR 237.87
PLUMBING SUPPLIES 180.44
AUTO WINDSHIELD MAINTANENCE 126.16
PLNG. SUPPLIES & COUNTY RECORDER FEES 96.39
CLIPPER REPAIRS 365.00
FEDERAL ELECTRONIC TAX FILING 14.95
NEWSPAPER SUBSCRIPTION 14.00
US BANK Check# 66444 Issued on 3/21/22 19,316.52
Page: 1
F.4.b
Packet Pg. 41
Attachment: March 2022 Cal-Card Transactions (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City of Orinda
Summay Check/Transaction Register
Payroll Register for March 2022
Document # Document Date Employee Name First, MI Name
9492 3/4/2022 Casey Cynthia C.
9493 3/4/2022 Hayashi Daniel T.
9494 3/4/2022 Paik Micah C.
51795 3/4/2022 Alessio Douglas R.
51796 3/4/2022 Alvarez Patrick James E.
51797 3/4/2022 Amerman Jennifer K.
51798 3/4/2022 Arroyo Miguel A.
51799 3/4/2022 Barnes Wyatt W.
51800 3/4/2022 Biggs David C.
51801 3/4/2022 Bodner Jude C.
51802 3/4/2022 Buckley Drummond F.
51803 3/4/2022 Chatman Rasha
51804 3/4/2022 Cheng Ly
51805 3/4/2022 Christie Scott
51806 3/4/2022 Cortez Christopher A.
51807 3/4/2022 Cronin Michele B.
51808 3/4/2022 Delmartini Matthew C.
51809 3/4/2022 Ecklund Steven C.
51810 3/4/2022 Ehrhardt Stephen D.
51811 3/4/2022 Fierner Tod D.
51812 3/4/2022 Flores Jennie
51813 3/4/2022 Frank James A.
51814 3/4/2022 Gerk Rueben A.
51815 3/4/2022 Hayden Carla L.
51816 3/4/2022 Hernandez Ricardo
51817 3/4/2022 Hughes Darin E.
51818 3/4/2022 Karuppusamy Natarajan Sivakumar
51819 3/4/2022 Khorashadi Farah
51820 3/4/2022 Laris Jane
51821 3/4/2022 Leach Mark S.
51822 3/4/2022 Low Jamila
51823 3/4/2022 Lowe James D.
51824 3/4/2022 McCourt Kevin
51825 3/4/2022 Mui Winnie
51826 3/4/2022 Needoba Roger
51827 3/4/2022 Perez Norma
51828 3/4/2022 Rubalcava Israel P.
51829 3/4/2022 Santos Landon B.
51830 3/4/2022 Schaufler Lori B.
51831 3/4/2022 Smith Sheri
51832 3/4/2022 Staton Virginia K.
51833 3/4/2022 Tamayo Julia M.
51834 3/4/2022 Thompson Linda M.
51835 3/4/2022 Thompson Robert A.
51836 3/4/2022 Trimble Todd
51837 3/4/2022 Wellman-Miner Sheena
51838 3/4/2022 Zhang Ning
9495 3/18/2022 Casey Cynthia C.
9496 3/18/2022 Paik Micah C.
51839 3/18/2022 Alessio Douglas R.
51840 3/18/2022 Alvarez Patrick James E.
51841 3/18/2022 Amerman Jennifer K.

Date: 5/6/2022, 2:45 PM Page: 1
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Attachment: March 2022 Payroll Listing (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City of Orinda
Summay Check/Transaction Register
Payroll Register for March 2022
Document # Document Date Employee Name First, MI Name
51842 3/18/2022 Arroyo Miguel A.
51843 3/18/2022 Barnes Wyatt W.
51844 3/18/2022 Biggs David C.
51845 3/18/2022 Bodner Jude C.
51846 3/18/2022 Buckley Drummond F.
51847 3/18/2022 Chatman Rasha
51848 3/18/2022 Cheng Ly
51849 3/18/2022 Christie Scott
51850 3/18/2022 Cortez Christopher A.
51851 3/18/2022 Cronin Michele B.
51852 3/18/2022 Delmartini Matthew C.
51853 3/18/2022 Ecklund Steven C.
51854 3/18/2022 Ehrhardt Stephen D.
51855 3/18/2022 Fierner Tod D.
51856 3/18/2022 Flores Jennie
51857 3/18/2022 Frank James A.
51858 3/18/2022 Gerk Rueben A.
51859 3/18/2022 Hayden Carla L.
51860 3/18/2022 Hernandez Ricardo
51861 3/18/2022 Karuppusamy Natarajan Sivakumar
51862 3/18/2022 Khorashadi Farah
51863 3/18/2022 Laris Jane
51864 3/18/2022 Leach Mark S.
51865 3/18/2022 Low Jamila
51866 3/18/2022 McCourt Kevin
51867 3/18/2022 Mui Winnie
51868 3/18/2022 Needoba Roger
51869 3/18/2022 Perez Norma
51870 3/18/2022 Rubalcava Israel P.
51871 3/18/2022 Santos Landon B.
51872 3/18/2022 Schaufler Lori B.
51873 3/18/2022 Smith Sheri
51874 3/18/2022 Staton Virginia K.
51875 3/18/2022 Tamayo Julia M.
51876 3/18/2022 Thompson Linda M.
51877 3/18/2022 Thompson Robert A.
51878 3/18/2022 Trimble Todd
51879 3/18/2022 Wellman-Miner Sheena
51880 3/18/2022 Zhang Ning
Payroll Payments Pay Period 03-04: 89,713.75
Pay Period 03-18: 92,880.81
Subtotal Payroll 182,594.56
Payroll Taxes 53,490.13
EE Benefits 124,691.68
Accounts Payable (See Attachment A) 1,065,280.07
Grand total 1,426,056.44
Date: 5/6/2022, 2:45 PM Page: 2
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Attachment: March 2022 Payroll Listing (2737 : Monthly Disbursements Rev Exp Fund Balance - March 2022) City Council
Staff Report
Agenda Item: H.1
Date: June 7, 2022
Department: Administration
AGENDA TITLE: Red Flag Day Parking Restriction Program Expansion RECOMMENDATION:

Receive Report and Provide Direction to staff
BACKGROUND: On August 18, 2020, the City Council approved a pilot Red Flag Day Parking Restriction program for El Toyonal/Loma Vista area (Attachment A). While red flag warnings are in effect, stopping and parking are prohibited within 5 feet from the edge of the paved roadway. This program commenced operation in the latter part of the 2020 fire season. On October 19, 2021, the City Council was presented with a report on the success of the pilot program after nearly one full fire season of operation (Attachment B). That report suggested some refinements to the existing pilot program and also raised the possibility of expanding the program to other areas. At that time, the City Council opted to continue with the pilot in El Toyonal/Loma Vista and to make some modifications for the 2022 fire season.

DISCUSSION: Staff is currently engaged in the outreach requested regarding the El Toyonal/Loma Vista Red Flag Day Parking Restrictions as we enter the 2022 fire season, including having made an informational presentation at the May 17, 2022, City Council meeting, and having mailed a postcard to all residents on the impacted streets reminding them of the restrictions and sharing the changes to the program for 2022.

There continues to be significant interest expressed by many in the community and the City’s Supplemental Sales Tax Oversight Commission in seeing the pilot program expanded to other areas. Based on this interest, and while the revisions made for the 2022 fire season have not yet been tested, it is timely for the City Council to revisit the pilot and to discuss possibly expanding the program. This staff report will provide some options and a range of cost estimates to inform the City Council discussion of an expansion of the Red Flag Day Parking Restrictions.

Staff has preliminarily identified three options for the possible expansion of the program into other parts of the City based on a scan of what has occurred in other communities:
 Expand the Red Flag Parking Restrictions to Evacuation Routes in the Very High Fire Severity Zone. These are all located in North Orinda and would include portions of Lomas Cantadas, Claremont Avenue, Monte Vista Road, Manzanita Drive, Miner Road, Vista Del Mar, Sleepy Hollow Lane, Dalewood Drive, Sundown Terrace, Tappan Lane, and Honey Hill Road;
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 Expand the Red Flag Parking Restrictions to the entirety of the Very High Fire Severity Zone (Map Attachment C);
 Expand the Red Flag Parking Restrictions in neighborhoods located in the Very High Fire Severity Zone based on a process by which the neighborhoods petition for inclusion via a process to be determined.
 Expand the Red Flag Parking Restrictions to be citywide and make them applicable to all public roads except those which have paved and striped or designated parking spaces such as in Downtown Orinda.

After this next iteration of Red Flag Day Parking Restrictions, if the program were not expanded citywide, the program could be further evaluated and possibly be expanded on the same basis to areas within the Wildland Urban Interface as the next priority.

The El Toyonal/Loma Vista area pilot was initiated after a review by a third-party firm (W-Trans (Traffic Engineers)) which assessed the streets being considered and assisted in the design of the program, and the preparation of a plan as to where to place the permanent parking restriction signs and the Red Flag Day notice signs. While that type of assessment might be desirable for several reasons, it would result in the additional cost of approximately $20,000 or more depending on the scope of the areas to be evaluated and a delay in implementation. After the assessment, City staff undertook detailed site reviews of proposed sign locations and resolved various complaints with impacted residents upon implementation.

In order to provide the City Council with an indication of cost for any of the options presented, a summary of the costs associated with the implementation of the El Toyonal/Loma Vista pilot is indicated below:

No. Installed Cost Per Unit
(material only) *
Total Cost
Assessment NA NA $16,500
No Parking Signs ** 40 $150 $6,000
Red Flag Day Flip
Sign**
4 $375 $1,500
* 2020 costs- current costs are higher due to inflation and supply chain constraints ** including posts, hardware and footing
The signs above were installed by the City Public Works crew, using an estimated 50 hours. A larger effort may require that the installation be contracted out to a third-party firm at a higher cost; to do the above El Toyonal/Loma Vista area, the estimated cost of contracting out the 44 signs is $30,000. Should the City Council elect to proceed with an expansion of the Red Flag Day Parking Restrictions, the lead time to order signs, receive them, and have them installed is estimated to be 60 days.

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A final component to consider is if additional parking enforcement staff would be needed to enforce the restrictions. While the City now has both half-time Parking Enforcement positions filled, this may not be adequate to provide the desired level of enforcement, especially on weekends and evenings. As was noted in the October 2021 report, regular enforcement has been difficult given the City’s staffing model.

NEXT STEPS: Should the Council elect to expand the Red Flag Day Parking Restrictions program, for those areas to be added, a Resolution and Traffic Order would be brought back for City Council consideration. In addition, additional Measure R funds may need to be allocated for the cost of the program.

FISCAL IMPACT: Once the scope of any expansion program is established, more refined estimates of the total cost can be developed. As noted above, Measure R funds are available to meet these costs.

ATTACHMENTS:

A. August 18, 2020 Staff Report
B. Red Flag Update 10192021
C. CalFire Orinda VHFSZ Map
Respectfully Submitted by:

David Biggs
City Manager
Prepared By: Sheri Smith, City Clerk
Approved by:

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Attachment: August 18, 2020 Staff Report (2808 : Red Flag Day Parking Restriction Program Expansion) H.1.a
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Attachment: August 18, 2020 Staff Report (2808 : Red Flag Day Parking Restriction Program Expansion) H.1.a
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Attachment: August 18, 2020 Staff Report (2808 : Red Flag Day Parking Restriction Program Expansion) H.1.a
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Attachment: August 18, 2020 Staff Report (2808 : Red Flag Day Parking Restriction Program Expansion) City Council
Staff Report
Agenda Item: H.1
Date: October 19, 2021
Department:

Public Works and
Engineering Services
AGENDA TITLE: Update on Red Flag Parking Restriction Program on El Toyonal and Loma Vista Drive
RECOMMENDATION:

Review Staff’s updates and provide further guidance for enforcement of the Red Flag Day Parking Restriction Program on El Toyonal and Loma Vista Drive; and discuss and provide direction as to the desirability to possibly expand the program to other areas.

BACKGROUND:

At the August 18, 2020 meeting, City Council approved Resolution 37-20 and Traffic Order No. 202 (Attachment A) to restrict stopping and parking during Red Flag Warning Days. The restriction adopted was limited to El Toyonal from the eastern edge of Camino Pablo to the intersection of Vista Del Orinda and all of Loma Vista. This was based on the recommendation of a study conducted by W-Trans, a traffic engineering consultant, to keep the roadways clear for potential evacuation and fire vehicle access.

As a new program, Staff indicated to the City Council that following implementation a report reviewing the program would be presented.

El Toyonal is the major collector road for most of northwest Orinda, which also provides a local road connection to Grizzly Peak Blvd. El Toyonal is approximately two miles long, and consists of mostly curving and narrow roadway, with pavement widths between 16 to 20 feet wide. The public right of way easement is generally 40 feet wide.

A Red Flag Warning is issued by the National Weather Service when there is an increased risk of fire danger caused by a combination of warm temperatures, low humidity, and strong winds.

The adopted policy is as follows:

Red Flag Stopping and Parking Restrictions:

Red Flag Warning Day Procedure:
 The Public Works Department will receive notification from the MOFD when a Red Flag Warning will be in effect.
 Public Works schedules parking enforcement patrol.
 Public Works Maintenance will open/display the Red Flag Warning alert signs (Attachment B) notifying residents that the Stopping and Parking restrictions are in effect.
 After the Red Flag Warning ends, the Public Works Department will close/conceal the alert signs.

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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) Additional Policies:
 5 minutes of Active loading and unloading of vehicles is allowed.  Encroachment permits may be issued for special cases at the discretion of the Public Works Director on a case by case basis.
 Residents can check the status of Red Flag Warnings on the MOFD website and the National Weather Service Website. Signs will also be posted alerting the residents of the area when a Red Flag Warning is in effect. See map (Attachment C).
 Stopping and parking restrictions during Red Flag Warnings will be enforced in both directions within a point measured 5 feet away from the edge of the City paved roadway. At driveways, parallel parking locations, and any other location a vehicle can park along the paved roadway, the 5 feet will be measured at the following:
o Where the City paved roadway abuts a driveway.
o Where the City paved roadway abuts a paved or concrete parking area
o Where the City paved roadway abuts a dirt shoulder wide enough to accommodate vehicle parking
Regulation and Enforcement:
 Parking enforcement is currently handled by a part time employee supervised by Public Works.
 Parking enforcement will issue warning notices during the first 3 Red Flag Warning events each fire season. This will serve as a reminder to residents of the parking restrictions and reduce contested citations. (Note that in cases where no enforcement was done, it was considered as a “free pass” event and not counted as one of the first 3 events.)
 After the first 3 Red Flag Warning events, Parking Enforcement will issue citations to vehicles violating the Stopping and Parking Restrictions. The adopted fine is $50 which includes State surcharges and fees that are not retained by the City (minimum $12.50 per citation). The City also incurs processing costs from the firm selected to accept payments and process parking citations.

DISCUSSION:

There have been thirteen Red Flag Events since the August 18, 2020 adoption of the Red Flag Parking Restriction Program (see table below). During this period, 37 warning notices and 10 parking citations were issued. Six of the vehicles issued citations had previous warnings.

Event
#
Start
Date
End Date Warnings
Issued
Citations
Issued
Comments
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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) Event
#
Start
Date
End Date Warnings
Issued
Citations
Issued
Comments
1 Sun.
8-23-20
Mon.
8-24-20
0 0 No parking enforcement
staff available
2 Sun.
9-6-20
Tue.
9-8-20
19 0 Verbal and written warnings
3 Sat.
9-26-20
Mon.
9-28-2020
12 0 Written warnings only
4 Thu.
10-1-20
Fri.
10-2-20
0 0 Short event, parking
enforcement unavailable
5 Wed.
10-14-20
Sat.
10-17-20
2 0 Verbal warnings only
6 Wed.
10-21-20
Fri.
10-3-20
0 6
7 Sun.
10-25-20
Tue.
10-27-20
0 0 Prior citations were under
PD review and it was
recommend to not issue
more until that review was
completed.
8 Sun.
12-6-20
Mon.
12-7-20
0 4 Parking Enforcement
unavailable, Engineer
issued tickets
9 Fri.
5-7-21
Tue.
5-11-21
0 0 Parking Enforcement
should have been
scheduled but was not
scheduled
10 Sun.
7-18-21
Mon.
7-19-21
0 0 Event was cut short early
before the parking
enforcement could enforce
parking restrictions
11 Tue.
8-17-21
Wed.
8-18-21
2 0 Parking Enforcement
unavailable, Engineer
issued tickets
12 Thu.
9-9-21
Fri.
9-10-21
0 0 Event was cut short early
before the Parking
Enforcement could enforce
parking restrictions
13 Sun.
9-19-21
Mon.
9-20-21
2 0
14 Sun.
10-10-21
Tue.
10-12-21
4 0 Last warning day of the
season
Totals 37 10
Staff viewed that unless a parking enforcement staff member could enforce parking restrictions or give warnings, staff would not consider that Red Flag event as one of the three warning events.

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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) Based on the limited data above, conformance with the parking restrictions has improved, as the number of warnings issued have decreased. However, since the red flag events are often announced and modified with very short notice, scheduling parking enforcement has been challenging, and as such the data available is limited. For several events there was insufficient time to arrange for parking enforcement patrol.

Staff noted that the majority of the Red Flag Events occurred during weekends, when parking enforcement was not available. Since enforcement data only covers weekday day time/normal business hours, it is possible that more residents were not at home so the data presented regarding parked cars in violation may not be fully representative.

Since the Public Works Department is not a 24 hour operation, it has been challenging to monitor the events, coordinate the changing of the signs, and to schedule the parking enforcement patrol. Weather conditions change frequently and some of the Red Flag Events were announced with very little notice or announced during the weekend. At times, the durations of the Red Flag Events have also been modified. Public Works has been fortunate that the Assistant Engineer has flexed work hours to monitor and coordinate the work outside the normal business hours. Public Works would like to acknowledge and express appreciation to our Assistant Engineer for his efforts.

For updating the signs, if the Red Flag Event begins closer to a regular business day, staff will open or close the alert sign at the closest time that falls within a regular business day. If the Red Flag Event occurs during the middle of the weekend, Public Works Maintenance Staff will be called out (on a call-out overtime basis) to open the alert sign. Although signage may be changed prior to a Red Flag Event, Staff only scheduled parking enforcement patrol within the actual event. If an event duration is shortened before a scheduled parking enforcement patrol, the enforcement is cancelled and no warnings or citations are issued.

Of the fourteen events, only eight were enforced by parking enforcement due to weather changes shortening the expected length of the events, and/or events falling on the weekend, and the lack of staff availability. Currently, there is only one part time Parking and Traffic Specialist. When parking enforcement staff is not available, the Assistant Engineer, if available, has performed parking enforcement tasks.

Residents who have received warnings or citations have commented that they have difficulty knowing when the parking restrictions are in effect. As noted above, Public Works sets up alert signs for Parking Restrictions on Red Flag days.

Generally when staff is available, PD announces Red Flag events on Nixle. Staff encourages the public to sign-up for the Nixle alerts. Residents may also be alerted by media reports or check the National Weather Service (NWS) website, https://www.weather.gov/. There are Red Flag Warning alert signs posted at the following areas:

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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion)

1. North-west corner of El Toyonal and Camino Pablo

2. Eastern intersection of El Toyonal and Loma Vista Drive (westbound)

3. Western intersection of El Toyonal and Loma Vista Drive (both directions)

4. El Toyonal at Vista Del Orinda (eastbound)

5. Lomas Contadas City limits (eastbound)
Staff has received several complaints from residents describing difficulty finding alternative parking during the Red Flag Events. Staff informed the residents that they are required to find alternative parking elsewhere in the City during events. There have also been resident complaints regarding contractors working in the City right of way (ROW) during Red Flag Warning events. Contractors are required to have a permit to work in the ROW and have at times, based on need, been allowed to continue work during events. Parking Enforcement does not issue citations if the owners of parked vehicles are able to move them before citations are issued. This is to reduce any possible direct confrontations between the public and parking enforcement staff.

The current policy is to issue only warnings for the first three events each year and citations could be written on the fourth or subsequent Red Flag Event. Since the program has been in effect for two fire seasons, Staff recommends eliminating warnings and only issue citations. Fire season appears to be getting longer each year, so the potential for fire hazards is more readily on the mind of the public, potentially making warnings unnecessary. Issuing citations (and no warnings) will generally motivate more residents to follow the parking restrictions. Staff will make efforts to schedule some of the future parking enforcement patrols during weekends and evening hours to gather a more complete data. In addition, to the extent available, this will be supplemented by Police Officers also providing some level of enforcement as well.

While still requiring some fine-tuning, the Red Flag Day parking restrictions seem to be having some level of the desired effect. Should the Council agree to modify the warning protocols, staff believes we will see more compliance and the benefits therefrom. The El Toyonal Pilot Program can continue to be assessed again if the warnings protocol is modified prior to considering if the program should be expanded to area areas.

Alternatively, other areas could be identified and added to the Pilot Program. One example could be to expand the Pilot Program to areas around school sites where evacuation is a concern or other areas previously discussed depending upon the City Council’s interest in doing so and direction provided.

As a note of interest, Contra Costa County is working to implement a similar Red Flag Day parking restriction program in the Kensington area modelled on the program in Orinda.

Next Steps:

Staff will proceed based on Council’s direction for the Red Flag Parking Restriction Program on El Toyonal and Loma Vista and in regard to possible additional areas to be considered.

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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) Fiscal Impact:

Costs for program signage, staffing and parking enforcement are accommodated within the operating budget.

ATTACHMENTS:

A. Resolution 37-20 Parking Restriction Red Flag El Toyonal Loma Vista, TO 202 B. Red Flag Waring Alert Sign Example
C. Map of Red Flag Stopping and Parking Restriction Areas Respectfully Submitted by:

Jason Chen
City Engineer
Prepared By: Kevin McCourt, Assistant Engineer
Approved by:

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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) H.1.a
Packet Pg. 219 Attachment: Resolution 37-20 Parking Restriction Red Flag El Toyonal Loma Vista, TO 202 (2578 : Update on El Toyonal and Loma Vista Red H.1.b
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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) H.1.a
Packet Pg. 220 Attachment: Resolution 37-20 Parking Restriction Red Flag El Toyonal Loma Vista, TO 202 (2578 : Update on El Toyonal and Loma Vista Red H.1.b
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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) Red Flag Alert Sign
Example
(Subject to minor changes)
Concealed
Displayed
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Packet Pg. 221 Attachment: Red Flag Waring Alert Sign Example (2578 : Update on El Toyonal and Loma Vista Red Flag Parking Restrictions)Packet Pg. 59 Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) H.1.c
Packet Pg. 222 Attachment: Map of Red Flag Stopping and Parking Restriction Areas (2578 : Update on El Toyonal and Loma H.1.b
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Attachment: Red Flag Update 10192021 (2808 : Red Flag Day Parking Restriction Program Expansion) Orinda
The State of California and the Department of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps.

Obtain FRAP maps, data, metadata and publications on the Internet at http://frap.cdf.ca.gov For more information, contact CAL FIRE-FRAP, PO Box 944246, Sacramento, CA 94244-2460, (916) 327-3939.

Arnold Schwarzenegger, Governor,
State of California
Mike Chrisman, Secretary for Resources,
The Resources Agency
Ruben Grijalva, Director,
Department of Forestry and Fire Protection
Government Code 51175-89 directs the California Department of Forestry and Fire Protection (CAL FIRE) to identify areas of very high fire hazard severity zones within Local Responsibility Areas (LRA). Mapping of the areas, referred to as Very High Fire Hazard Severity Zones (VHFHSZ), is based on data and models of, potential fuels over a 30-50 year time horizon and their associated expected fire behavior, and expected burn probabilities to quantify the likelihood and nature of vegetation fire exposure (including firebrands) to buildings. Details on the project and specific modeling methodology can be found at http://frap.cdf.ca.gov/projects/hazard/methods.htm. Local Responsibility Area VHFHSZ maps were initially developed in the mid-1990s and are now being updated based on improved science, mapping techniques, and data.

In late 2005 to be effective in 2008, the California Building Commission adopted California Building Code Chapter 7A requiring new buildings in VH FHSZs to use ignition resistant construction methods and materials. These new codes include provisions to improve the ignition resistance of buildings, especially from firebrands. The updated very high fire hazard severity zones will be used by building officials for new building permits in LRA. The updated zones will also be used to identify property whose owners must comply with natural hazards disclosure requirements at time of property sale and 100 foot defensible space clearance. It is likely that the fire hazard severity zones will be used for updates to the safety element of general plans.

This specific map is based on a geographic information system dataset that depicts final CAL FIRE recommendations for Very High FHSZs within the local jurisdiction. The process of finalizing these boundaries involved an extensive local review process, the details of which are available at http://frap.cdf.ca.gov/projects/hazard/btnet/ (click on "Continue as guest without logging in"). Local government has 120 days to designate, by ordinance, very high fire hazard severity zones within its jurisdiction after receiving the recommendation. Local government can add additional VHFHSZs.

There is no requirement for local government to report their final action to CAL FIRE when the recommended zones are adopted. Consequently, users are directed to the appropriate local entity (county, city, fire department, or Fire Protection District) to determine the status of the local fire hazard severity zone ordinance.

Very High Fire Hazard Severity Zones in LRA As Recommended by CAL FIRE Projection Albers, NAD 1983
Scale 1: 16,000
at 36" x 36"
January 7, 2009
0 ©
2 Miles
0 3
Kilometers
This map was developed using data products such as parcel and city boundaries provided by local government agencies. In certain cases, this includes copyrighted geographic information.

The maps are for display purposes only - questions and requests related to parcel or city boundary data should be directed to the appropriate local government entity.

DATA SOURCES
CAL FIRE Fire Hazard Severity Zones (FHSZL06_3)
MAP ID: FHSZL_c7_Orinda
Fire Hazard Severity Zones
County Boundary
Parcels
City Boundary
Local Responsibility Area State or Federal Responsibility Areas VHFHSZ
Non-VHFHSZ
VHFHSZ
Non-VHFHSZ
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Attachment: CalFire Orinda VHFSZ Map (2808 : Red Flag Day Parking Restriction Program Expansion) City Council
Staff Report
Agenda Item: H.2
Date: June 7, 2022
Department: Administration
AGENDA TITLE: Non-Renewal/Termination of Agreement for Street Maintenance and Public Access of Village Gate Road, Ridge Gate Road, and Watchwood Court (Orindawoods).

RECOMMENDATION:

Consider directing the City Manager to Provide Notice of Non-Renewal/Termination of Agreement for Street Maintenance and Public Access of Village Gate Road, Ridge Gate Road, and Watchwood Court (Orindawoods).

DISCUSSION: On April 19, 2022, this matter was agendized for possible action with the matter not taken up, but continued to June 7, 2022. The staff report and supporting documents from that meeting are attached (Attachment A). The City also received public comment before the April 19th meeting (Attachment B).

From the communications received, it was clear that many in the community and the Orindawoods area did not understand what was being considered in that their correspondence referred to streets that are public and would remain public.

Attachment 2 is a map which more clearly shows which streets are subject to the Maintenance Agreement, which are private currently, and which are public and would remain public. That clarifying map was shared recently with the Homeowners Association and those who submitted comments prior to the April 19th meeting.

NEXT STEPS: If the City Council approves the recommended action, the City Manager will provide the actual Notice of Non-Renewal/Termination to the HOA.

FISCAL IMPACT: Assuming that the obligation to maintain the specified roads is ended, the City would no longer have any annual maintenance costs or more substantial repair/rehabilitation costs in the future.

ATTACHMENTS:

A. April 19, 2022 Staff Report
B. Weblink to Communications of April 19, 2022
C. Orindawoods road designation map May 2022
Respectfully Submitted by:

David Biggs
City Manager
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Prepared By: Sheri Smith, City Clerk
Approved by:

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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) H.2.a
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Packet Pg. 106 Attachment: April 19, 2022 Staff Report (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street Maintenance) Orindawoods Streets
Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community
Parcels
5/4/2022, 3:06:26 PM
0 0.07 0.15 0.3 mi 0 0.1 0.2 0.4 km
1:8,000
Orinda Public Works Department
Bureau of Land Management, Esri, HERE, Garmin, GeoTechnologies, Inc., USGS, EPA, USDA | Legend
Public Street
Private Street - not maintained by City
Private Street - maintained by City under Agreement (to be terminated) H.2.c
Packet Pg. 107 Attachment: Orindawoods road designation map May 2022 (2809 : Orindawoods Non-Renewal/Termination of Agreement for Street City Council
Staff Report
Agenda Item: H.3
Date: June 7, 2022
Department: Finance
AGENDA TITLE: Proposed FY 2022-2023 Mid-Cycle Budget Adjustment RECOMMENDATION:

Receive the Staff presentation and provide direction on any further adjustments to be incorporated in the Final document which is scheduled to be presented for adoption on June 21, 2022.

BACKGROUND:

On June 29, 2021 the City Council adopted a two year Budget covering Fiscal Year 2021-2022 (July 1, 2021 – June 30, 2022) and Fiscal Year 2022-2023 (July 1, 2022 – June 30, 2023). Since the budget relies on estimates and projections, it is appropriate to periodically review the financial plan and make adjustments as necessary.

Staff has prepared a proposed update and amendment to Year 2 (Fiscal Year 2022- 2023) of the Biennial Budget. This effort examines both revenue and expenditures necessary to provide for a sound financial plan while maintaining current service levels to the community.

It is estimated that the General Fund emergency reserve balance will meet the adopted goal of 50%.

The Draft Proposed Mid-Cycle Budget Update document is included Attachment A. The Draft CIP update is also being presented this evening as a separate item by the Public Works Director. Due to the interrelated nature of these items, time constraints made it difficult to fully coordinate these draft versions. Once final direction is provided, staff will work to ensure both documents are in alignment when presented in their final form on June 21st for adoption.

DISCUSSION:

The proposed Mid-Cycle Budget document is formatted with the following key components:

City Managers Transmittal
Summary Fund Balance
Revenue Overview and Details By Fund
Staffing Level Comparison
Operating Expenditures Summary and Individual Department Descriptions Internal Service Fund Budgets
Capital Improvement Projects
Appropriations Limit
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The proposed Budget Adjustments take into consideration changes that were made as part of the Mid-Year 2021-2022 Budget as well as changes that have developed since March 2022 as more and new information has become available.

As described in the City Manager’s transmittal the budget encompasses revenue increases, as well as some increases to expenditures resulting from increased contract services. The format of the individual Department Budget pages identify the prior year actual results; an estimate for Fiscal Year 2021-2022, the original adopted Fiscal Year 2022-2023 Budget; the proposed adjustment; and the net Adjusted Mid-Cycle Budget.

Operating Department expenditures are primarily funded by the General Fund, but not exclusively by the General Fund. The individual Department Budgets identify the staffing in the Department as well as the source of funding. The following Table provides a high level view of the adjustments being made to the Operating Budget in Fiscal Year 2022-2023.

OPERATING BUDGET EXPENDITURES – ALL FUNDS
On pages 14-23 of the Proposed Budget there is a discussion and detailed tables showing historical, estimated, and adjusted budgets for revenue. The City is still experiencing some decreases in General Fund fees for services. Among fees collected in the General Fund for Police, Public Works, Parks and Recreation, and Planning the Budget estimates a $256,000 increase in General Fund Revenue. The adjustments being proposes still result in a balanced budget without the need for any use of General Fund Reserves.

Review By Finance Advisory Committee (FAC)
The Administrative Services Director made a presentation at the FAC Meeting on March 23rd and April 27th of 2022 to discuss recommendations for the excess Unassigned General Fund balance of $1,833,102 from the close of FY 2020-21. The Committee Members asked various clarifying questions and follow-up on the information requested during their March 23rd meeting was presented. There was interest from the Committee H.3
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in reviewing the Fleet Replacement Internal Service Fund practices and policies. The Committee also recommended the existing $300,000 Fleet Replacement Contingency allocation currently reflected in the General Fund Unassigned Balances be moved into the Fleet Replacement Internal Service Fund. There was also interest expressed in replenishing the Long-term and General Plan Assigned reserve since the Plan Orinda effort has drawn down the balance significantly as well as replenishing the Road and Drainage Stabilization Fund (Fund 704) which has a target balance of $800,000. Fund 704 is primarily funded by the General Fund and the anticipated balance at the end of FY 2023 is approximately $745,527.

Since the FAC is not currently scheduled to meet again until June 22nd , staff is working with the Chair to schedule a meeting for June 15th where the Draft Budget will be made available and any additional input from Finance Advisory Committee will be considered in advance of the June 22nd City Council meeting.

NEXT STEPS:

Staff will provide an Overview Presentation of the proposed Budget in order to obtain feedback and answer any questions. Based on the direction provided any modifications will be incorporated into the Final Budget Adjustments that will be presented for adoption by the City Council at their meeting on June 21, 2022.

It is anticipated that there will be some adjustments to the CIP section to reflect new grant funding as well as updated cost information for a couple of the projects.

FISCAL IMPACT:

The total Revenue in the proposed Amended 2022-23 Mid-Cycle Budget is $33.3 million consisting of $29.4 million General Operating and Capital Funds; $1.0 million in Internal Service Funds; and $2.9 million in Debt Service Fund revenue.

The Total Expenditures are $31.1 million which includes both Operating expenses as well as a very significant Capital Improvement Project Program. The expenditures in excess of total revenues are funded by reserves, including grants, and capital funds that will be spent on capital projects.

The General Fund (General Purpose) portion of the Budget consists of $16.2 million in Revenue and $15.9 million in expenditures. The General Fund also provides inter-fund transfers to Landscaping and Lighting Districts.

ATTACHMENTS:

A. Draft Proposed Mid-Cycle Budget Update FY2022-2023
Respectfully Submitted by:

Doug Alessio
Administrative Services Director
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Prepared By: Doug Alessio, Administrative Services Director Approved by:

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CITY OF ORINDA

DRAFT PROPOSED MID-CYCLE

BUDGET UPDATE

BIENNIAL BUDGET
FISCAL YEAR 2021-2022 (YEAR 1)
ADOPTED JUNE 29, 2021

UPDATED REVISED
FISCAL YEAR 2022-2023 (YEAR 2)
PRESENTED FOR REVIEW JUNE 7, 2022

CITY OF ORINDA CALIFORNIA
22 ORINDA WAY, ORINDA CA 94563
WWW.CITYOFORINDA.ORG
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Packet Pg. 113 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) Fiscal Year 2021-2022 and Fiscal Year 2022-2023
Biennial Budget

TABLE OF CONTENTS
Page
City Manager’s Transmittal 1-4
List of City Officials 6
Development of Budget 7
High Level Budget Overview 9
Summary Fund Balance (Revised 6/30/2023) 10-11
Revenue Overview 12-13
Revenue Detail (All Funds) 14-21
Staffing Levels (Organization Chart / Position Allocation) 22-24 Overview Operating Budget 25-26
Operating Department Budgets
• City Council 29-30
• City Management 31-32
• City Attorney 33-35
• City Clerk 36-37
• Administrative Services (Finance & Human Resources) 38-40 • Public Safety / Police 41-44
• Public Works 45-48
• Parks & Recreation 49-53
• Library 54-56
• Planning 57-59
• Non-Departmental 60-61
Internal Service Funds 62-66
Debt Service General Obligation Bonds 67-68
Consolidated Schedule of Measure R Expenditures
Capital Improvement Program Projects
69-71
72 • List By Project Type (FY 2021-2022 and 2022-2023) 73-74 Appropriations Limit 75
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Packet Pg. 115 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda  22 Orinda Way Orinda  California  94563 General Information Administration Planning Parks & Recreation Police Public Works (925) 253-4200 (ph) (925) 253-4220 (ph) (925) 253-4210 (ph) (925) 254-2445 (ph) (925) 254-6820 (ph) (925) 253-4231 (ph) (925) 254-9158 (fax) (925) 254-2068 (fax) (925) 253-7719 (fax) (925) 253-7716 (fax) (925) 254-9158 (fax) (925) 253-7699 (fax) June 7, 2022
Mayor Fay, Vice Mayor Miller, and Councilmembers Gee, Kosla, and Worth:

Presented in this document is the Fiscal Year 2022-2023 Mid-Cycle Budget Update. The City Council appropriates a Budget on a two year cycle. The Fiscal Year begins on July 1st and ends on June 30th. In June of 2021 the City Council adopted a budget for Fiscal Year 2021-22 and Fiscal Year 2022-2023. It is typical prior to the beginning of the second year to review and make any necessary modifications to the financial plan. Typically these modifications are minor in nature and result from unanticipated events, usually receipt of a grant or a specific event which alters the cost structure or operational nature of the organization, such as the COVID pandemic, a recession, other item of this nature.

The format of the proposed budget provides the City Council and public with detailed appropriation information for each department as well as a summary listing of Capital Improvement Projects. For all of the operating Departments estimated revenue and expenses are presented in comparison to the adopted budget and the prior year actual results. Although information is presented regarding the current year the focus is on the Adopted Fiscal Year 2022-2023 Budget; proposed adjustments and the Revised Budget.

When the Biennial Budget for Fiscal Years 2021-2022 and 2022-2023 was developed it reflected the the Strategic Priorities identified by the City Council as a guiding tool in prioritizing the allocation of available resources. The elements of the Strategic Priorities focused on the following areas:
• Infrastructure
• Downtown
• Emergency Preparedness
• Fiscal Stability
A key element in that process is to ensure we differentiate each year what are revenues and expenditures of a one-time nature versus those which are on-going. Ensuring that we regularly approach our finances from this perspective will help safeguard that we always have an operating budget that is covered by on-going revenues, while focusing one-time funds on high priority items of a one-time nature, or of a generally non-annually recurring nature such as:
making contributions to reserves; investing in infrastructure; or targeting spending on system improvements which will pay dividends in the future.

We are seemingly just emerging from a most challenging time having grappled with the global COVID-19 pandemic; the impacts of a recessionary economy; a period of political and social unrest; and a lengthening and increase in severity of the fire season. Overall a very difficult period for not only our local community, but also cities, the State, and the Nation as a whole. 1 DRAFT
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Packet Pg. 116 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) At the time the budget was adopted it was balanced and the City was able to maintain the proposed General Fund Reserve requirement equal to at least 50% of expenditures in each of the two Fiscal Years. A great deal of care and effort went into the development of the biennial budget last spring. As a result, there are no significant adjustments being proposed as part of the Mid-Cycle Adjustment, mostly minor alterations to the operating budget and Capital Improvement Plan intended to more accurately reflect progress made since the budget was originally adopted.

In developing the 2022-2023 (Year 2) Mid-Cycle Adjustment it became clear that there would not be a need to make significant changes and that the 50% Operating Reserve would be maintained. The new Administrative Services Director began the analysis working with Department Directors on updated estimates of General Fund revenue and comparing that to the adopted 2022-2023 original Budget. In order to achieve a balanced budget that does not require the use of General Fund reserves, the Mid-Cycle Adjusted Budget constrains controllable costs while recognizing known increases in some contractual services.

The proposed Fiscal Year 2022-2023 Adjusted Mid-Cycle Budget attempts to be cautious in estimating the recovery of certain service related revenue sources while maintaining core services. As is indicated in several places in the Budget it will be important to monitor results throughout the year.

As we return to an operating in environment which more closely reflects pre-pandemic conditions, our financial outlook is positive. While the pandemic was certainly impactful, the City’s largest revenue source, property taxes, performed well and exceeded initial expectations. This was primarily driven by an over-heated real estate market which looks to be cooling off. Also, Sales Tax revenue has now exceeded pre-pandemic levels primarily due to growth in internet sales (received by the City via the “County Pool”) and fuel sales (mixture of increased volume and pricing). In addition, charges for services in Recreation has begun to recover and should continue to grow back as health restrictions ease, but considering the multitude of factors which can impact the demand for these services, this revenue source has a higher level of volatility that bears regular monitoring and analysis.

Operating expenditures during FY2021-2022 have remained relatively flat when compared to FY 2020-2021. There are a number of factors which contributed to this constrained spending with the primary impact being staffing and vacancies, including savings on the police services contract. Some of the staffing vacancies were by design, and some are the result of the current labor market. Ultimately constrained staffing results in other cost savings, but also reduces the progress which can be made towards the strategic priorities.

The most significant occurrence for the City in recent times was the approval by voters in November 2020 of Measure R, which approved replacing an existing ½ cent sales tax with a 1% sales tax with these new General Fund revenues targeted on key areas including fire prevention and preparedness, emergency operations and planning, and important investments in infrastructure including storm drains and public roads. The City Council has appointed a 10 member Supplemental Sales Tax Oversight Commission to advise them on the use of these funds and City staff will work with the Commission to give life to the planned programs and activities to be supported by Measure R revenues. Collection of the new tax began April 1, 2 DRAFT
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Packet Pg. 117 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) 2021 and actual revenue will significantly out-perform initial estimates due primarily to how addon sales taxes are applied to automobile sales. Typically automobile sales are attributed to the location of the dealership, but an add-on sales tax is calculated based upon the address where the automobile is registered.

Additionally, the Biden Administration and the US Congress approved the American Rescue Plan Act (ARPA) which is designed to assist with recovery from the Pandemic and associated economic impacts. The City of Orinda will receive funding from the American Rescue Plan as a non-entitlement community which means our funding will flow to us via the State of California.

The City will ultimately receive $4.7 million in two tranches (1st in July of 2021, 2nd in July 2022) of ARPA funds. Final guidance on how ARPA funds could be utilized has been provided by the Federal Government and many of the initial constraints have been eliminated for Orinda due to the size of allocation (under $10 million). During the mid-year budget process in March, Council appropriated $150,000 to technology enhancements (IT master plan and Records Management) as well as $3 million for 3 priority Storm Drain projects expected to be constructed in FY 2023-24.

The recommended adjustments start with a base level of expenditures already contained the current budget with expenses only increased as required including items like Animal Shelter contract costs, and other known and unavoidable increases. No significant operational increases from the General Fund are being proposed.

Capital Improvement Program (CIP)
Although the City has now expended all of the General Obligation Bond funds on street maintenance projects the City continues to have a very robust CIP including continued work on streets, drainage infrastructure, parks, facilities; and long term community plans. Some of the high profile projects included in the two year Budget are:

SIGNIFICANT PROJECTS INCLUDED IN THE CIP
City Hall Stabilization Project Community Park Improvements Community Center Solar Project Bridge Seismic Retrofits at 2 Locations Replacement of Synthetic Turf at Wilder Field
#1 and Field #2
Initiating Design & Permit Approval for
Critical Storm Drain locations
Undertaking the Housing Element Update Annual Street Repair Program Orinda Way Street Rehabilitation Completion of the Downtown Precise Plan The Capital Improvement Program contains many other projects including the detailed schedule of the estimated costs, proposed funding sources, and project timing over a five year fiscal planning horizon.

Balanced Budget and Reserve Levels Achieved
As presented the proposed Budget is balanced for FY 2022-2023 with the General Fund having approximately $352,769 more in estimated revenue than expenditures. The City is also expecting to meet the adopted reserve target level with a reserve of 50% of the expected expenditures.
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Packet Pg. 118 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) Accomplishments During the 2021-22 Fiscal Year
The following are some of the key accomplishments completed in Fiscal Year 2021-22. • The City has thus far successfully navigated the COVID Pandemic. Staffing levels and expenditures were reduced to minimize any negative financial consequences. Essential services continued to be provided and City offices reopened. City Council and other public meetings continue to be conducted virtually.
• Staff worked with the Supplemental Sales Tax Oversight Committee to identify high priority needs and are working to implement programs designed to address those needs.

The proposed Mid-Cycle Adjustment is a recovery spending plan driven by the anticipated trajectory as we exit the COVID-19 pandemic and return to more normal operations. It has a significant focus on giving life to the projects and initiatives made possible by the voters’ approval of Measure R in November of 2020 and the Strategic Priorities as established by the City Council.

Any budget should start with revenues and build from there to ensure short and long term financial sustainability. This recommended budget does that and provides for core services while setting the stage for future success in addressing the needs of the community.

I am pleased to be able to recommend this Mid-Cycle Adjustment for the 2022-2023 Fiscal Year to the City Council and look forward to continuing to make progress in preserving and enhancing the quality of life in Orinda in a fiscally responsible manner.

Sincerely,
David Biggs
City Manager
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Packet Pg. 120 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City of Orinda
List of City Officials
City Council
Dennis Fay, Mayor
Inga Miller, Vice Mayor
Darlene K. Gee, Councilmember
Nick Kosla, Councilmember
Amy R. Worth, Councilmember
City Officials
David Biggs, City Manager
Osa Wolff, City Attorney (Contract)
Sheri Smith, City Clerk
Douglas Alessio, Administrative Services Director
Ginger Staton, Human Resources Manager
Todd Trimble, Parks & Recreation Director
Drummond Buckley, Planning Director
Ryan Sullivan, Police Chief (Contract)
Scott Christie, Public Works Director
Sivakumar Natarajan, City Engineer
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Packet Pg. 121 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment
(Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Development of the Budget
Budget Schedule and Process:

The City of Orinda prepares a biennial budget for City government operations and the Fiscal Year begins on July 1st. The biennial budget process sets forth planned expenditures and revenues for two consecutive fiscal years. In this document Year 1 is referred to as the Proposed 2021-2022 Budget and Year 2 is referred to as the Forecast 2022-2023 Budget. The budget document includes both revenue and expenditure plans in a single document. At the conclusion of the biennial budget review and deliberation process, both years of the biennial budget are presented at a public meeting for the City Council to adopt the authorized funding for the two year period.

Following adoption the City Council reviews expenditures and revenues at the mid-year and makes changes as needed. Budgeted appropriations that remain unencumbered at the end of a fiscal year expire and do not roll over to the next year.

Strategic Priorities
In 2019, the City Council developed a List of Strategic Priorities. The exercise grouped the list in four key areas: Infrastructure; Downtown; Emergency Preparedness; and Fiscal Stability. In addition to serving as the foundation for the Budget, the discussion of the Strategic Priorities List is fundamental to the development of the Five Year Capital Improvement Program, which is a separate document.

Opportunity For Public Review / Schedule
All City Council meetings are open to the public and there can be comment on the items presented. In order to increase the public participation and review of the Budget prior to adoption the Finance Advisory Committee; Library Parcel Tax Review Committee; and Supplemental Sales Tax Oversight Commission receive a presentation as it relates to their programs. Recommendations are made to the City Council prior to final adoption.

The City Council will consider the Preliminary Budget at its public meeting on June 7, 2022. Based on feedback and input the Proposed Final Budget is tentatively scheduled to be submitted to the City Council for adoption on June 21, 2022.

City Manager Responsible For Implementation
As described in the Municipal Code the City Manager is responsible for submittal of the proposed budget to the City Council. In developing the biennial budget, City Staff analyze existing service levels and potential services in light of the strategic priorities and financial constraints. The City’s operating budget summarizes planned expenditures and revenues for all City departments and programs. Each department’s costs are summarized by: type, division/program and funding sources. Once the Budget is adopted by the City Council the City Manager is responsible to administer the financial plan. 7 DRAFT
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Packet Pg. 123 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment
(Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
High Level Overview
Overview (Excludes Internal Service Funds (ISF) and GO Bond Debt An Internal Service Fund (ISF) collects charges from departments to distribute costs as part of the operating budget. Since the operating department expenditures already include an expense for ISF Operating Charges, they have been excluded from the Overview to avoid duplicating the same expense. General Obligation Bond (GO Bond) debt service is paid from a special property tax rate levied for this purpose. GO Debt Service has been excluded from the Overview to avoid distorting the operating and capital project revenue and expenditures.

Additional detail regarding both the ISF and GO Bonds is included later in this document.

The following tables provide an overview of revenue (source of funding) and expenditures (use of funding) for all funds, with the exception of Debt Service and Internal Service Funds. The Sources and Uses Tables below also include inter-fund transfers.

As shown in the table above:

Fiscal Year 2022-2023
• The total spending for Year 2 (2022-2023) is $27.1 million funded by $29.4 million in revenue and inter-fund transfers total $65,008.
• General Fund represents 72% of the revenue and the 85% of the scheduled expense.

Summary Revenue and Expenditures By Fund
On the following pages are schedules including all funds with both the estimated Beginning and Ending Fund Balance for FY 2022-2023. The formal adoption of the Budget by the City Council, will establish budgeted revenue, expenditures and transfers in these amounts. 9 DRAFT
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CITY OF ORINDA SUMMARY OF APPROPRIATIONS & ESTIMATED FUND BALANCES JULY 1, 2022 - JUNE 30, 2023
YEAR 2 ADOPTED FORECAST: FISCAL YEAR 2022-2023
Estimated
Beginning
Balance 7/1/2022
Revenue
Estimated Transfers In
Estimated
Expenditures
Transfers
Out
Estimated
Ending
Balance
6/30/2023
General Fund
General Purpose 10,260,665 16,216,960 17,340 15,785,708 10,661,589 47,668 Add-On Sales Tax (Measure L) 1,114,087 1,000 - 961,977 - 153,110 Add-On Sales Tax (Measure R) 2,375,563 2,899,050 - 959,190 - 4,315,423 General & Long Term Plans 530,038 2,000 - 270,000 - 262,038 Total General Funds 14,280,353 19,119,010 17,340 17,976,875 15,392,160 47,668 Special Revenue Funds
Gas Tax 1,030,000 252,185 - 987,500 - 294,685
Transportation Impact 777,232 345,000 - 923,500 - 198,732 Drainage Impact 1,466,797 150,500 - 1,048,500 - 568,797 Tree Mitigation 13,406 600 - - - 14,006
Park Dedication 384,560 51,000 - 310,000 - 125,560
Federal Grants - 1,769,000 - 1,769,000 - -
State Grants 15,429 297,000 - 297,000 - 15,429
Recycle Grants 163,827 - - 124,000 - 39,827
Other Grants (6,974) 370,000 - 370,000 - (6,974)
Transportation Dev Act (TDA) 2,772 80,000 - 80,000 - 2,772 Supplemental Law Enforcement Grant 89,274 136,000 - 200,000 - 25,274 CCTA - Return To Source 349,524 514,480 - 472,000 - 392,004 CCTA - Projects 0 - - - - 0
CCTA - Regional $ Program 28C 80,153 27,100 - 27,900 - 79,353 Rd. Maintenance (Garbage Co.) 519,300 1,102,000 795,000 - - 826,300 Wilder Endowment (6,686) - - - - (6,686)
Field Maintenance Surcharge 245,092 30,500 - - - 275,592 Facility Maintenance Surcharge 110,054 50,750 - 15,000 - 145,804 Affordable Housing 136,768 1,000 - 2,000 - 135,768
General Plan Surcharge 66,616 50,900 - - - 117,516
Permit Technology Surcharge 43,186 18,600 - - - 61,786
Assessment Dist L-42 9,906 8,835 240 7,365 11,016 600
Assessment Dist M-9 2,716 11,660 40 12,140 - 2,276
Assessment Dist M-11 - 37,712 47,388 68,360 16,740 -
Stormwater Utility 298,377 301,000 - 297,834 - 301,543
Library Parcel Tax 320,841 524,848 - 656,840 - 188,849
Wilder Cmmty Facility District 205,567 467,535 - 467,235 - 205,867 Total Special Revenue Funds 5,539,922 7,376,020 47,668 8,931,174 4,015,096 17,340 Capital Funds
Capital General 563,337 - - 170,000 - 393,337
Oaksprings 287,503 500 - - - 288,003
Rd & Drainage Stabilization 740,527 5,000 - - - 745,527 GO Bonds 2014 - - - - - -
GO Bonds 2016 - - - - - -
Total Capital Project Funds 1,591,367 5,500 - 170,000 - 1,426,867 TOTAL OPERATING & CAPITAL 21,411,642 26,500,530 65,008 27,078,049 20,834,123 65,008 Internal Service Funds (ISF)
Information Systems 546,758 238,160 - 329,250 - 455,668 Building Maintenance 885,022 191,950 - 113,900 - 963,072 Vehicle Replacement 916,454 154,280 - 364,770 - 705,964 Risk Management 564,650 464,410 - - - 1,029,060
TOTAL ISF 2,912,884 1,048,800 - 807,920 - 3,153,764
Debt Service Funds
2014 GO Bonds (Series A &B) 984,899 1,230,000 - 1,196,768 - 1,018,131 2016 GO Bonds (Series A) 1,250,005 1,707,000 - 1,618,390 - 1,338,615 TOTAL DEBT SERVICE 2,234,904 2,937,000 - 2,815,158 - 2,356,746 GRAND TOTAL ALL FUNDS 26,559,430 30,486,330 65,008 30,701,127 26,344,633 65,008 10 DRAFT
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Packet Pg. 125 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Revenue Overview
The Estimated Revenue for FY 2021-2022 is $26.8 million, which exceeds the budget by $2.2 million for the fiscal year primarily as a result of the American Rescue Plan Act (ARPA) grant of $2.4 million.

The Revised Revenue for FY 2022-2023 is now projected to be $29.4 million, which is $3.1 million greater than the original budgeted amount. This positive variance is again primarily the result to the second round of ARPA funding anticipated to be received early next fiscal year. These totals exclude revenues accounted for in the General Obligation (GO) Debt Service Funds and in the Internal Service Funds. The General Purpose General Fund accounts for 55% of total revenues.

The comparison of “General Purpose” General Fund revenue excludes the Add-On Sales Tax, which although it is a General Fund Revenue. Beginning April 1, 2021 the ½ cent Add-on Sales Tax was replaced with a 1 cent tax that was approved by the voters in November 2020. The expenditure of these taxes are tracked and reported separately in order to share with the public the priorities addressed by this additional revenue source. It has been programmed for use repairing streets and roads and is not used for general operations.

General Purpose – General Fund Revenue Highlights –
• Between 74% and 76% of the available revenue comes from taxes o Property Taxes comprise approximately 60%
o General Purpose Sales Tax accounts for 7%
o Franchise Taxes account for 8%
• Staff worked with a Consultant to review Property Tax Trends. The assumed valuations are estimated to increase by 4.5% in FY 2022-23. • Staff worked with the City Sales Tax Consultant to estimate changes in the sales Tax collected. The methodology applies adjustments based on the category of retail sales using the current mix of retailers. The budget estimates a 3% increase in FY 2022-23 over the Estimated FY 2021-22. The estimate includes an adjustment that would reduce the City’s share of taxes from the County pool. A retailer is examining with the State a revision in the reporting method used, which will reduce payments to the County pool.
• Interest revenue has been budgeted as flat. Rents and interest represent approximately 1% of the total revenue.
• Over 20% of the available revenue comes from Fees and Charges o The largest components are: Parks & Recreation which represents over 50% this category. Development Services is approximately 1/3 of the Fees and Charges.
• Department Fees and Charges assume minor inflationary increases that are scheduled to be presented for adoption by the City Council on June 21, 2022. • Recreation revenue is projected to increase as programs can be offered and there is a willingness of participants to undertake group activities following the Pandemic.
• The Parks and Recreation Department continue to coordinate the use of OUSD playfields under a joint use agreement.
11 DRAFT
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Packet Pg. 126 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Revenue Overview
General Fund - Add-On Sales Tax - Highlights
• Revenue from the local add-on sales tax (Measure R) approved in November 2020 and collection began April 1, 2021 is reported separate from the previous voter approved tax.
• The Add-on Sales Tax substantially outpaces the General Sales tax, as it is collected on a different basis. The City received add-on sales tax directly for on-line transactions delivered to Orinda. Also the tax is collected on vehicles that are registered to an address in the City. The revenue is now estimated to be approximately $3.4 million per year which exceeds previous estimated by roughly $500,000.

Special Revenue Funds - Highlights
State Gas Tax:
• The revenue accounts for revenue from the State-wide gas. • The City receives a special supplemental allocation which is a separate grant to the City in recognition of the City levying taxes for the Street Rehabilitation GO Bonds. $200,000 of the Gas Tax in each of the years is related to this grant.

Federal & State Grants:
• Over $1.7 million in grants are included as funding on several CIP projects.

Details related to the funded projects can be reviewed in the Capital Improvement Plan (CIP).
• As discussed in the CIP some projects are proposed with grant funding (Federal earmarks) that have not been awarded. If the funding is not secured the projects will not move ahead until an adjusted budget is presented. • As noted elsewhere, the Budget as proposed excludes the Federal American Rescue Plan funds. This will be presented as a separate item after adoption of the Budget.

Other Grants / Donations
• As in the past there are some Capital Projects which the current scope rely on funding from donations. This includes $235,000 in donations for the MiniPark / Crossroads Project; and $200,000 for the Community Park Renovation.

Wilder Community Facilities District (CFD) Reimbursement • The budgeted revenue $467,535 in FY 2022-23 is tied to expenditures in providing Police Services as well as park field maintenance in accordance with the District formation documents. The City receives a reimbursement from the CFD Administrator once actual costs are known and after the end of the Fiscal Year.

General Obligation Bond Capital Funds
• All proceeds from the two bond issues have been expended and the Capital Project construction funds will be closed as of June 30, 2021. 12 DRAFT
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Packet Pg. 127 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Revenue Overview
Internal Service Funds - Highlights
• Information Technology Revenue (charges to operating departments) are proposed to increase in FY 2022-23. The increase is based upon having funding to address replacements as well as the addition of copier replacement to this fund.
• Building Maintenance Revenue (charges to operating departments) are proposed to increase in FY 2022-23 based mostly on inflationary increases.

This fund should be reviewed based on a longer time horizon and the needs identified in the facility condition assessments undertaken in Fiscal Year 2020-21.
• Fleet Replacement Revenue (charges to operating departments) are proposed to decrease slightly in FY 2022-23 based on the age of the current inventory and avoiding major budgetary impacts on the operating budget.

Overall, this fund requires approximately $300,000 to provide adequate reserves. This should be considered for one-time funding, of which a $300,000 Unassigned Reserve was established in the General Fund in the FY 2020-2021 Annual Comprehensive Financial Report (ACFR) and is available for this purpose.
• Risk Management Revenue (charges to operating departments) are proposed to increase in FY 2022-23 as a result of increasing premiums for insurance.

General Obligation Debt Service Funds - Highlights
• Total revenue from the special taxes levied is estimated at $2.9 million in FY 2022-23. The amount of revenue is based on taxes required to cover the debt payments as established in the financing documents. The City Council adopts a tax rate in August after the assessed value in the Preliminary Tax roll is provided by the County.

The following schedules provide detailed line-item revenue for each fund. 13 DRAFT
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Packet Pg. 128 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)

REVENUE - ALL FUNDS
City of Orinda
Fiscal Year 2021-2022 and 2022-2023 - Two Year Operating Budget 2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED (GENERAL FUND - GENERAL)
Property Taxes
Property Taxes
00 00 4100 0 Property Tax 5,749,358 6,015,000 6,015,000 6,285,675 6,285,675 00 00 4116 0 Property Tax Supplemental 88,176 100,000 100,000 100,000 100,000 00 00 4101 0 Homeowners' Relief Tax 31,887 31,850 31,850 31,850 31,850 00 00 4102 0 Documentary Transfer Tax 519,674 400,000 520,000 450,000 150,000 600,000 00 00 4103 0 Property Tax in lieu of VLF 2,379,463 2,525,000 2,525,000 2,655,000 100,000 2,755,000 Subtotal - Property Taxes 8,768,558 9,071,850 9,191,850 9,522,525 250,000 9,772,525 Sales Taxes
00 00 4105 0 Sales Tax 1,116,992 1,215,000 1,300,000 1,240,000 100,000 1,340,000 Subtotal - Sales Taxes 1,116,992 1,215,000 1,300,000 1,240,000 100,000 1,340,000 Other Taxes - TOT / Franchise 0.7%
00 00 4106 0 Transient Occupancy Tax 34,660 75,000 40,000 35,000 35,000 00 00 4107 0 Franchise Taxes 1,161,419 1,190,000 1,190,000 1,225,000 1,225,000 Subtotal - Other Taxes 1,196,079 1,265,000 1,230,000 1,260,000 - 1,260,000 Rents & Interest
00 00 4110 0 Interest Revenue 116,932 125,000 126,000 125,000 125,000 00 00 4111 0 Lease Agreements 22,686 20,500 22,500 20,500 20,500 40 50 4112 0 Library Lease 55,058 56,420 55,420 57,735 57,735 Subtotal - Rents and Interest 194,676 201,920 203,920 203,235 - 203,235 Miscellaneous Revenue
15 00 4790 0 Reimbursement - City Clerk 2,407 2,500 - 2,500 2,500 12 00 4790 0 Reimbursement - Legal Services Planning 210,273 150,000 145,000 150,000 150,000 17 04 4790 0 Reimbursement - Financial Management 1,750 3,000 1,800 3,000 3,000 00 00 4190 0 Miscellaneous Revenue 2,398 1,500 20,852 1,500 1,500 17 04 4190 0 Miscellaneous Revenue-Finance - - - - -
00 00 4199 0 Miscellaneous Fees - 100 270 100 100
10 11 4999 0 Other Revenue-City Council - 1,000 - 1,000 1,000 00 00 4357 0 Grants - Federal 234,707 - - - -
00 00 4230 0 Motor Vehicle Fees - - - - -
00 00 4420 0 Donations - - - - -
Subtotal - Miscellaneous 451,535 158,100 167,922 158,100 - 158,100 Police - Fees and Fines
20 10 4120 0 State Mandated Reimbursements - - 1,394 - - 20 20 4199 0 Miscellaneous Fees 5,134 5,100 3,200 5,000 5,000 20 10 4200 0 Fingerprinting Fees 49 10,000 500 5,000 (4,000) 1,000 20 20 4203 0 Impound Recovery Fees 3,189 3,000 2,785 3,000 3,000 20 20 4231 0 Vehicle Abatement Fees 6,501 8,000 3,400 8,000 8,000 20 20 4235 0 Vehicle Court Fines 15,728 20,000 18,250 25,000 25,000 20 26 4236 0 Parking Fines - Payment 14,447 25,000 16,500 25,000 25,000 20 20 4790 0 Reimbursement - Police Service 11,927 - - - 20 10 4420 0 Donations 10,000 - - - -
Subtotal - Police 66,975 71,100 46,029 71,000 (4,000) 67,000 14 DRAFT
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Packet Pg. 129 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)
2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED Engineering Permits - Fees
35 10 4190 0 Miscellaneous Revenue 979 1,000 390 1,000 1,000 35 30 4330 0 Encroachment Permits 102,370 100,000 85,000 100,000 100,000 35 30 4333 0 Engineering Fees 64,542 100,000 62,000 60,000 60,000 35 35 4790 0 Project Reimbursement Revenue 91,766 150,000 145,000 100,000 100,000 35 35 4999 0 Other Revenue - - - - -
Subtotal - Engineering 259,657 351,000 292,390 261,000 - 261,000 Recreation Fees and Rentals
40 44 4400 0 Recreation Classes 863,621 1,000,000 900,000 1,150,000 (150,000) 1,000,000 40 41 4408 0 Sports Facility Surcharge - - - - -
40 50 4409 0 Facility Preservation Surcharge - - - - -
40 50 4410 0 Community Center Rentals 87,202 100,000 165,000 160,000 10,000 170,000 40 41 4415 0 Sports Field Rentals 606,142 425,000 415,000 500,000 500,000 40 44 4419 0 Miscellaneous Recreation Fees 425 1,000 270 1,000 1,000 40 44 4420 0 Donations 8,920 1,000 22,577 1,000 1,000
40 50 4481 0 Wagner Gym Rental Fees 455 40,000 38,000 60,000 60,000 40 44 4490 0 Youth Sports Programs 4,020 150,000 225,000 225,000 225,000 40 44 4790 0 Project Reimbursement - 684 - -
Subtotal - Receation 1,570,785 1,717,000 1,766,531 2,097,000 (140,000) 1,957,000 Development Services Fees
55 10 4191 0 Misc. Fines \ Penalties
55 55 4500 0 Building Inspection Fees 840,897 600,000 650,000 650,000 50,000 700,000 55 55 4501 0 Planning Fees 420,251 400,000 310,000 400,000 400,000 55 55 4502 0 Construction Debris Recycling 500 - - - -
55 00 4503 0 Open Space Addl Sq ft fee - - - - -
55 10 4504 0 Business Registration 17,998 16,500 14,422 16,650 16,650 55 10 4505 0 Business Reg Surcharge (State) 1,462 1,420 1,246 1,450 1,450 55 55 4790 0 Reimbursement - Planning Contracts 68,754 75,000 65,000 80,000 80,000 55 10 4190 0 Miscellaneous Revenue - - - - -
Subtotal - Development Svcs 1,349,862 1,092,920 1,040,668 1,148,100 50,000 1,198,100

TOTAL REVENUE GENERAL PURPOSE
(GENERAL FUND) $ 14,975,119 $ 15,143,890 $ 15,239,310 $ 15,960,960 $ 256,000 $ 16,216,960 Other General Fund (Sub-Accounts)
Add-On Sales Tax (Measure L)
-
00 00 4105 0 Sales Tax - Local Add-On 1,236,586 - 101,688 - - 00 00 4110 0 Interest Add-On Sales Tax 40,218 5,000 16,324 1,000 1,000 35 00 4790 0 Project Reimbursement 114,650 - - -
TOTAL #105 Measure L Add-On Sales Tax $ 1,391,454 $ 5,000 $ 118,012 $ 1,000 $ - $ 1,000 Add-On Sales Tax (Measure R)
00 00 4105 0 Sales Tax - Local Add-On 785,786 2,850,000 3,350,000 2,892,750 500,000 3,392,750 00 00 4110 0 Interest Add-On Sales Tax - 3,300 3,865 6,300 6,300 TOTAL #106 Measure R Add-On Sales Tax $ 785,786 $ 2,853,300 $ 3,353,865 $ 2,899,050 $ 500,000 $ 3,399,050 General and Long Term Planning Reserve
55 00 4110 0 Interest 7,785 3,000 2,470 2,000 2,000
55 00 4503 0 Wilder - Open Space Addl Sq Ft Fee 57,870 - - - Total General Plan Reserve $ 65,655 $ 3,000 $ 2,470 $ 2,000 $ - $ 2,000 15 DRAFT
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Packet Pg. 130 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)
2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED

SPECIAL REVENUE FUNDS
State Gas Tax
35 00 4110 0 Interest Revenue 5,031 3,000 1,814 3,000 3,000 35 00 4358 0 Grants - State - 75,118 -
35 00 4706 0 Gas Tax - Section 2107.5 4,000 4,000 4,000 4,000 4,000 35 00 4707 0 Gas Tax - Section 2032 RMRA 352,399 560,000 395,000 570,000 (135,000) 435,000 35 00 4708 0 Gas Tax - Section 2103 126,823 145,000 162,000 147,000 41,000 188,000 35 00 4709 0 Gas Tax - Section 2107 131,047 132,000 154,000 134,000 34,000 168,000 35 00 4710 0 Gas Tax - Section 2105 96,844 105,000 113,000 106,000 17,000 123,000 35 00 4711 0 Gas Tax - Sections 2106 64,004 65,500 72,000 66,000 12,000 78,000 35 00 4999 0 Other Revenue -
Total Gas Tax $ 780,148 $ 1,014,500 $ 976,932 $ 1,030,000 $ (31,000) $ 999,000 Transportation Impact Fees
35 00 4110 0 Interest Revenue 11,581 5,000 5,600 5,000 5,000 35 00 4359 0 Grants Local (LFFA-Signalization) - - - 300,000 300,000 35 00 4707 0 Miscellaneous Revenue - - - -
35 00 4701 0 Transport Impact - Local 132,765 40,000 38,000 40,000 40,000 Total Transportation Impact Fee $ 144,346 $ 45,000 $ 43,600 $ 345,000 $ - $ 345,000 Drainage Impact Fees
35 34 4110 0 Interest Revenue 16,878 2,000 8,000 500 500 35 34 4702 0 Drainage Impact Fees 346,326 150,000 75,072 150,000 150,000 Total Drainage Impact Fees $ 363,204 $ 152,000 $ 83,072 $ 150,500 $ - $ 150,500 Tree Mitigation
00 00 4110 0 Interest Revenue 134 100 43 100 100
00 00 4704 0 Tree Mitigation - 500 - 500 500
Total Tree Mitigation $ 134 $ 600 $ 43 $ 600 $ - $ 600
Park Dedication Fees
40 00 4110 0 Interest Revenue 11,176 5,000 4,500 1,000 1,000 40 00 4420 0 Donations - - - - -
40 00 4703 0 Park Dedication Fees 35,020 50,000 58,313 50,000 50,000 Total Park Dedication $ 46,196 $ 55,000 $ 62,813 $ 51,000 $ - $ 51,000 Federal Grants
35 00 4357 0044 Grants - Federal Seismic Retrofit Miner Rd #0044 103,714 102,700 38,665 266,000 266,000 35 00 4357 0087 Grants - Federal Seismic Retrofit Bear Creek #0087 172,281 195,500 49,768 689,000 689,000 35 00 4357 4138 Grants - Federal -Orinda Wy Pavement #4138 - 620,000 610,000 - - 35 00 4357 3066 Grants - Federal - Camino Pablo Path #3066 - 40,000 40,000 464,000 464,000 35 00 4357 3608 Grants - Federal - Signal Improvements#3608 - 50,000 50,000 350,000 350,000 Total Federal Grants $ 275,995 $ 1,008,200 $ 788,433 $ 1,769,000 $ - $ 1,769,000 ARPA State & Local Fiscal Relief
0 00 4357 0 Grants - Federal - ARPA - - 2,383,361 2,383,361 2,383,361 Total Recycle Grants $ - $ - $ 2,383,361 $ - $ 2,383,361 $ 2,383,361 16 DRAFT
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Packet Pg. 131 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)
2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED State Grants
35 00 4358 0044 Grants - State (#0044 - Seismic Retrofits) - 8,300 8,300 35,000 35,000 35 00 4358 0087 Grants - State (#0087 - Seismic Retrofits) - 8,500 8,500 77,000 77,000 35 00 4358 4185 Grants - State (#4185 - Rd Safety Plan) - 40,000 40,000 - - 40 00 4358 4164 Grants - State (#4164)- PSPS Solar Back-Up - - - - 40 00 4358 4112 Grants - State (#4112)- Prop 68 Park Bond - - 177,000 177,000 50 00 4358 4163 Grants - State (#4163) Precise Plan 103,513 120,000 120,000 8,000 8,000 Total State Grants $ 103,513 $ 176,800 $ 176,800 $ 297,000 $ - $ 297,000 Recycle Grants
00 00 4110 0 Interest Revenue 2,729 - 582 - -
35 00 4358 0 Grants - State Rubberized Asphalt Paving - - - - 40 00 4358 0 Grants - State - Recycling Annual Funds 5,016 - 5,000 - 5,000 5,000 Total Recycle Grants $ 7,745 $ - $ 5,582 $ - $ 5,000 $ 5,000 Other Grants -
40 00 4359 4061 Grants - Local (#4061)-Wilder Fields EBRPD 148,802 - - - 50 0 4359 5501 Grants ABAG (#5501) Housing Element - 79,000 79,000 - - 40 00 4420 4103 Donations (#4103) Mini Park / Crossroads - 235,000 200,000 - - 40 00 4420 4112 Donations - (#4112) Community Park - - 200,000 200,000 35 00 4420 Donations - San Pablo Median Landscape - - - - 35 00 4359 4177 GRANTS - Rule 20A Undergrounding (#4177) - - 170,000 170,000 35 00 4790 0 Project Reimbursement EBMUD - - - -
Total Other Grants $ 148,802 $ 314,000 $ 279,000 $ 370,000 $ - $ 370,000 Transportation Development Act
35 00 4358 Grants - State 19,200 -
35 00 4359 4076 Grants - Local 25,000 25,000 -
35 00 4359 4128 Grants - Local 51,500 51,500 -
35 00 4359 4168 Grants - Local 44,192 35,800 35,800 80,000 80,000 Total Transportation Dev Act Grants $ 44,192 $ 112,300 $ 131,500 $ 80,000 $ - $ 80,000 Supplemental Law Enforcement Services Fund
00 00 4110 0 Interest Revenue 2,011 1,500 688 1,000 1,000 20 00 4358 0 Grants - State 156,727 135,000 134,447 135,000 135,000 Total SLES Fund $ 158,738 $ 136,500 $ 135,135 $ 136,000 $ - $ 136,000 CCTA - Return to Source Transportation
35 00 4110 0 Interest Revenue 8,822 3,000 2,597 2,000 2,000 35 00 4310 0 CCTA Revenue 437,972 502,430 485,000 512,480 512,480 Total CCTA - RTS $ 446,794 $ 505,430 $ 487,597 $ 514,480 $ - $ 514,480 CCTA - Projects
35 00 4110 0 Interest Revenue - - -
35 00 4310 4128 CCTA Revenue - 400,000 -
55 00 4310 0 CCTA Revenue - - -
Total CCTA - Projects $ - $ 400,000 $ - $ - $ - $ -
CCTA - Program 28C (Sub-regional Allocation)
35 00 4110 0 Interest Revenue 759 200 268 200 200
35 00 4310 0 CCTA Revenue 26,974 26,900 26,900 26,900 26,900 Total CCTA - Program 28C $ 27,733 $ 27,100 $ 27,168 $ 27,100 $ - $ 27,100 Road Maint. Fee (Solid Waste Provider)
35 00 4110 0 Interest Revenue 9,233 1,000 3,569 2,000 2,000 35 00 4233 0 Road Maintenance Fees 1,101,569 1,100,000 1,102,000 1,100,000 1,100,000 17 DRAFT
H.3.a
Packet Pg. 132 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)
2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED Total Road Maintenance $ 1,110,802 $ 1,101,000 $ 1,105,569 $ 1,102,000 $ - $ 1,102,000 Wilder Community Maintenance Endowment
40 00 4110 0 Interest Revenue 14,207 500 4,072 -
Total Wilder Maintenance Endowment $ 14,207 $ 500 $ 4,072 $ - $ - $ - Field Maintenance Surcharge Fee (New FY 2020)
40 00 4110 0 Interest Revenue 2,063 500 793 500 500
40 41 4408 0 Sports Facility Surcharge 37,428 20,000 20,220 30,000 30,000 Total Field Maintenance Surcharge $ 39,491 $ 20,500 $ 21,013 $ 30,500 $ - $ 30,500 Facility Improvement Surcharge (New FY 2020)
40 50 4110 0 Interest Revenue 878 500 307 500 500
40 50 4409 0 Facility Improvement Surcharge 23,905 37,500 13,000 50,250 50,250 Total Facilty Maintenance Surcharge $ 24,783 $ 38,000 $ 13,307 $ 50,750 $ - $ 50,750 Affordable Housing
55 00 4110 0 Interest Revenue 1,437 500 459 500 500
55 00 4190 0 Miscellaneous Revenue 500 500 750 500 500
Total Affordable Housing $ 1,937 $ 1,000 $ 1,209 $ 1,000 $ - $ 1,000 General Plan Surcharge
55 00 4110 0 Interest Revenue 1,047 500 850 900 900
55 00 4506 0 General Plan Surcharge 52,803 50,000 23,000 50,000 50,000 Total General Plan Surcharge $ 53,850 $ 50,500 $ 23,850 $ 50,900 $ - $ 50,900 Permit Technology Surcharge (New Fee FY 2020)
55 00 4110 0 Interest Revenue 212 100 195 100 100
55 00 4506 0 Permit Technology Surcharge 15,753 18,000 8,000 18,500 18,500 Total Permit Technology Surcharge $ 15,965 $ 18,100 $ 8,195 $ 18,600 $ - $ 18,600 Special Assessment District L-42
40 00 4100 0 Property Tax 8,548 8,705 4,727 8,825 (120) 8,705 00 00 4110 0 Interest Revenue 67 10 23 10 10
Total LLD (L-42) $ 8,615 $ 8,715 $ 4,750 $ 8,835 $ (120) $ 8,715 18 DRAFT
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Packet Pg. 133 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)
2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED Special Assessment District M-9
40 00 4100 0 Property Tax 11,292 11,498 11,498 11,650 (152) 11,498 00 00 4110 0 Interest Revenue 10 10 2 10 10
Total LLD (M-9) $ 11,302 $ 11,508 $ 11,500 $ 11,660 $ (152) $ 11,508 Special Assessment District M-11
40 00 4100 0 Property Tax 37,763 37,712 37,715 37,712 37,712 00 00 4110 0 Interest Revenue - - - - -
Total LLD (M-11) $ 37,763 $ 37,712 $ 37,715 $ 37,712 $ - $ 37,712

STORM WATER UTILITY
35 34 4110 0 Interest 1,488 500 725 500 500
35 34 4199 0 Miscellaneous Fees 1,396 500 500 500
35 34 4712 0 NPDES Revenue 316,547 310,000 312,000 300,000 300,000 Total Stormwater Utility $ 319,431 $ 311,000 $ 312,725 $ 301,000 $ - $ 301,000 Library Parcel Tax
47 00 4100 0 Property Tax 522,468 523,158 523,150 523,848 523,848 47 00 4110 0 Interest Revenue 2,278 1,000 1,500 1,000 1,000 Total Library Parcel Tax $ 524,746 $ 524,158 $ 524,650 $ 524,848 $ - $ 524,848 Wilder Community Facilities District
20 20 4100 0 Property Tax - Police Services 156,228 185,000 165,000 190,550 190,550 40 41 4100 0 Property Tax - Park Services and Maintenance 203,306 266,200 225,000 276,685 276,685 00 00 4110 0 Interest Revenue 685 300 168 300 300
Total Wilder CFD $ 360,219 $ 451,500 $ 390,168 $ 467,535 $ - $ 467,535

CAPITAL PROJECT FUNDS
Capital Improvement - General
35 00 4190 0 Miscellaneous Revenue
4357 0 Grants - Federal
4358 0 Grants - State
4790 0 Project Reimbursement 20,000 20,000
Total General Capital (#700) $ - $ 20,000 $ 20,000 $ - $ - $ - Oaksprings Capital Fund
4110 0 Interest Revenue 3,000 500 954 500 500
Total Oaksprings $ 3,000 $ 500 $ 954 $ 500 $ - $ 500
Road and Drainage Stabilization Fund
35 00 4110 0 Interest Revenue 8,653 5,000 2,744 5,000 5,000 35 10 4999 0 Other Revenue
Total Road & Drainage Stabilization $ 8,653 $ 5,000 $ 2,744 $ 5,000 $ - $ 5,000 19 DRAFT
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Packet Pg. 134 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)
2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED 2016 General Obligation Bonds-Capital
35 00 4110 0 Interest Revenue 3,701 - -
35 00 4190 0 Miscellaneous Revenue - - -
35 00 4790 0 Project Reimbursement - Utilities - - -
Total 2016 GO Bonds $ 3,701 $ - $ -

GRAND TOTAL ALL FUNDS
(Excl. Debt and Internal Service Funds) $ 22,304,019 $ 24,552,313 $ 26,777,114 $ 26,244,530 $ 3,113,089 $ 29,357,619 (Internal Service Funds and Debt - See Next Page)
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Packet Pg. 135 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Fiscal Year 2022-2023 Mid-Cycle
Revenue Budget Update (All Funds)
2020-2021 2021-2022 2021-2022 2022-2023 2022-2023 2022-2023

REVENUE ACTUAL ADOPTED ESTIMATED ADOPTED ADJUSTMENT REVISED

INTERNAL SERVICE FUNDS (ISF)
Information Technology ISF
00 00 4110 0 Interest Revenue 4,562 3,000 3,200 3,000 3,000 00 00 4190 0 Miscellaneous Revenue 4,530 -
00 00 4899 0 Charges For Indirect Costs 200,000 231,670 231,670 235,160 235,160 Total Info Technology ISF $ 204,562 $ 234,670 $ 239,400 $ 238,160 $ - $ 238,160 Building Maintenance Fund
00 00 4110 0 Interest Revenue 9,209 2,000 3,148 2,000 2,000 00 00 4899 0 Charges For Indirect Costs 165,340 177,030 156,610 188,950 188,950 Total Building Maint ISF $ 174,549 $ 179,030 $ 159,758 $ 190,950 $ - $ 190,950 Fleet Replacement ISF
00 00 4110 0 Interest Revenue 6,686 2,000 2,340 2,000 2,000 00 00 4146 0 Disposal of Fixed Asset 790 5,000 1,000 1,000 00 00 4899 0 Charges For Indirect Costs 159,455 138,120 138,120 151,280 151,280 Total Fleet Replacement ISF $ 166,931 $ 145,120 $ 140,460 $ 154,280 $ - $ 154,280 Risk Management (Liability / Property Insurance) ISF
4110 0 Interest Revenue 909 500 241 500 500
4899 0 Charges For Indirect Costs 392,160 443,220 443,220 463,910 463,910 4999 0 Other Revenue 37,091 -
Total Fleet Replacement ISF $ 393,069 $ 443,720 $ 480,552 $ 464,410 $ - $ 464,410 GRAND TOTAL ISF FUNDS $ 939,111 $ 1,002,540 $ 1,020,170 $ 1,047,800 $ - $ 1,047,800

GENERAL OBLIGATION DEBT SERVICE FUNDS
2014 GO Bond Debt Service (Series A and Series B)
00 00 4100 0 Property Tax 1,105,365 1,150,000 1,150,000 1,225,000 1,225,000 00 00 4110 0 Interest Revenue 11,452 5,000 1,402 5,000 5,000 00 00 4150 0 Bond Proceeds -
Total 2014 GO Debt Service $ 1,116,817 $ 1,155,000 $ 1,151,402 $ 1,230,000 $ - $ 1,230,000 2016 GO Bond Debt Service (Series A)
00 00 4100 0 Property Tax 1,512,888 1,550,000 1,550,000 1,700,000 1,700,000 00 00 4110 0 Interest Revenue 14,439 7,000 1,770 7,000 7,000 00 00 4150 0 Bond Proceeds -
Total 2016 GO Debt Service $ 1,527,327 $ 1,557,000 $ 1,551,770 $ 1,707,000 $ - $ 1,707,000 GRAND TOTAL DEBT SERVICE FUNDS $ 2,644,144 $ 2,712,000 $ 2,703,172 $ 2,937,000 $ - $ 2,937,000 21 DRAFT
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Packet Pg. 136 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Staffing Levels
The City of Orinda provides municipal services that include public safety, public works, parks and recreation, and planning services. The City’s current regular employee staffing level consists of 34.5 Full-Time Equivalent (FTE) positions supplemented by part-time employees.

Sworn Police Services are provided under an agreement with the Contra Costa County Sheriff’s Office.

Public Works maintenance services are augmented by work performed by MCE Corporation, a private contractor.

This staffing level is a reduction from a total of 38 authorized positions in Fiscal Year 2017-2018. Given the City’s limited discretionary resources, the evaluation of sustainable staff resources has fluctuated over time.

An Organization Chart and historical comparison of staffing levels is included on the following pages. 22 DRAFT
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Packet Pg. 137 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) Fiscal Year 2022‐2023 Organizational Chart
ORINDA

CITIZENS
Accountant
Senior Assistant
Planning Engineer Engineer
(2 FTE)
Maintenance
Worker I/II/III
(3 FTE)
FTE = Full Time Equivalent
All positions are 1 FTE unless otherwise noted
Parks &
Facilities
Supervisor
Facilities
Maintenance
Worker I/II
Senior
Management
Analyst
(2 FTE)
Recreation
Supervisor
II
Recreation
Coordinator
Admin Accounting
Technician III
(2 FTE)
Manager
Assistant II
(1.5 FTE) (2 FTE)
Senior
City
Council
City
Manager
Human
Resources
Public Works
Supervisor
Senior
Admin
(5 members)
Director of City Clerk
Public Works
City
Police
Officers
(11 Contract)
Senior
Planner
Assistant /
Associate
Sergeant
(2 Contract)
Police
(1 FTE)
Planner
Senior
Admin
Assistant
Administrative
Services
Director
Director of
Parks &
Recreation
Chief of
Police
(Contract)
Director of
Planning
Attorney
(Contract)
Technician
Public Works
Inspector
City
Engineer
Senior
Admin Asst
Assistant
(1 FTE)
(1FTE)
Office
Assistant
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Packet Pg. 138 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment)

CITY OF ORINDA STAFFING BY POSITION
CITY POSITIONS FY 2021 PROPOSED YEAR 2 DIFFERENCE
FY 2018 FY 2019 FY 2020 CURRENT FY 2022 FY 2023 PROPOSED City Manager 2.10 0.90 0.90 1.00 2.00 2.00 -
City Manager 0.90 0.90 0.90 1.00 1.00 1.00
Sr. Management Analyst 1.00 - - - 1.00 1.00
Office Assistant (Allocated) 0.20 - - - - -
City Clerk 1.20 1.50 2.00 2.00 2.00 2.00 -
City Clerk 1.00 1.00 1.00 1.00 1.00 1.00
Office Assistant - - 1.00 1.00 1.00 1.00
Office Assistant (Allocated) 0.20 0.50 - - -
Administrative Services
(Finance / Human Resources) 4.70 5.00 5.00 5.00 5.00 5.00 - Director of Finance 1.00 1.00 1.00 - - -
Administrative Services Director 1.00 1.00 1.00
Accountant 0.50 - - - - -
Senior Accountant - 1.00 1.00 1.00 1.00 1.00
Accounting Technician II/III 2.00 2.00 2.00 2.00 2.00 2.00 Office Assistant (Allocated) 0.20 - - - - -
Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00
Police 2.50 1.50 1.00 1.00 1.00 1.00 -
Receptionist/Secretary - -
Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Community Services Officer 1.00 - - - - -
Office Assistant (Allocated) 0.50 0.50 - - - -
Public Works & Engineering Services 12.00 11.00 12.00 11.00 11.00 11.00 - Assistant Engineer - 1.00 1.00 1.00 1.00 1.00
Associate Engineer 2.00 - - - - -
Senior Civil Engineer 1.00 1.00 2.00 2.00 2.00 2.00
City Engineer - 1.00 1.00 1.00 1.00 1.00
Director Public Works 1.00 - - - - -
Director of Public Works - 1.00 1.00 1.00 1.00 1.00
Maintenance Worker I - 1.00 1.00 1.00 1.00 1.00
Maintenance Worker II 3.00 1.00 1.00 1.00 1.00 1.00
Maintenance Worker III 1.00 1.00 1.00 1.00 1.00 1.00
P.W. Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Inspector 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Project Based - Limited Term 1.00 1.00 1.00 - - -
Parks & Recreation 10.50 9.50 9.50 8.50 8.50 8.50 -
Director of Parks & Recreation 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I/II 1.50 1.50 1.50 1.00 1.00 1.00 Recreation Coordinator 2.00 2.00 2.00 2.00 2.00 2.00
Facilities & Parks Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 Facility Maintenance Worker I 2.00 1.00 1.00 1.00 1.00 1.00 Facility Maintenance Worker II 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant II* 2.00 2.00 2.00 1.50 1.50 1.50 * Administrative Assistant II position vacant / Funded 0.5FTE Planning 5.00 6.00 6.00 5.00 5.00 5.00 -
Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 2.00 2.00 1.00 1.00 1.00
Assistant / Associate Planner - 2.00 1.00 1.00 1.00 1.00 Planning Technician 2.00 - 1.00 1.00 1.00 1.00
Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00

SUBTOTAL REGULAR CITY POSITIONS
Subtotal 38.00 35.40 36.40 33.50 34.50 34.50 0.00
Contract (Contra Costa County Sheriffs Office assigned to Orinda = 14 FTE) Contract - Police Services 14.00 14.00 14.00 14.00 14.00 14.00 - Police Manager 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00
Deputies 9.00 9.00 9.00 9.00 9.00 9.00
Relief Deputy 1.00 1.00 1.00 1.00 1.00 1.00
Investigator 1.00 1.00 1.00 1.00 1.00 1.00

GRAND TOTAL CITY & CONTRACT POLICE
TOTAL COMBINED 52.00 49.40 50.40 47.50 48.50 48.50 0.00 * In addition, there are part-time seasonal, hourly staffing in all departments with the Parks & Recreation Department accounting for the largest use of part-time program Staff. Part-Time Staff are also used for Parking Enforcement duties. 24 DRAFT
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Packet Pg. 139 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Operating Budget Overview (*Excludes: Capital Projects, ISF & GO Bonds) As outlined below total Operating Budget Expenditures (*All Funds) are proposed as $18.7 million in FY 2022-23. The following tables display the “Operating Budget” by both Fund. The General Fund is the most significant source of funding, representing 85% of the “Operating Budget” expenditures.

OPERATING BUDGET BY FUND
The Table below summarizes the “Operating Budget expenditures (all funds) by City Department.

Operating Expenditure Budget By Department
The final summary / overview of the “Operating Budget” provides a summary by type of expense. 25 DRAFT
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Packet Pg. 140 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Operating Budget Overview (*Excludes: Capital Projects, ISF & GO Bonds) Operating Expenditure Budget By Type
Highlights Operating Expenditures:
• Salaries & Benefits are approximately 32% of the Budgeted expense. • The budget includes a 3% cost of living adjustment along with associated benefits. • Contract Services account for 48% of the budgeted expenditures. Significant contracts include:
o Police Services (including Animal Control, Dispatch, and other support services) $5.3 million in FY 2022-23
• Parks & Recreation – Instructors and Landscaping Services approximately $1.6 million in FY 2022-23
Highlights Operating Expenditures By Department:
• Public Safety / Police costs account for 31% of the operating expenditures. • The next largest area of expense is Parks & Recreation which includes Parks, Recreation Programs, and Facilities and represents 23% of the expenditures.

The next section provides additional detailed summaries and narrative descriptions for each Department and Program.
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Packet Pg. 142 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)

DEPARTMENT / PROGRAM

SUMMARIES AND

NARRATIVES
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Packet Pg. 143 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Council
Description:

The City Council is the elected policy-making body for the City of Orinda. It is comprised of five members elected at-large who serve four-year overlapping terms. The Council members are volunteers and receive no compensation for their services. The Mayor is elected by the City Council from among its members. The City Council has stated its guiding policies to keep the Orinda government small but service oriented, keep the City’s fiscal condition sound and preserve an adequate fund balance, and to operate an effective, common sense local government.

Staffing Level:

There are no paid positions or staffing assigned to this program.

Divisions / Programs
The City Council Budget activity in most financial reports is combined as “City Management” which combines both the City Council division and a division for City Manager. For Budget purposes the City Council program is being presented as a separate component.

Highlights:
• The regular City Council meetings are conducted twice each month and additional special meetings are scheduled on an as needed basis.
• The City Council is responsible for establishing strategic policy goals and priorities for all City Services. The discussion and adoption of the policies occur at public meetings with an opportunity for public input.
• City Council Members serve as an advocate for the City with regards to State and Regional Policies that impact City services and quality of life. • Members serve in a quasi-judicial capacity for hearing the appeal of land use applications as provided for in the Orinda Municipal Code.
• The City Council adopts the Budget and spending plan. • The City Council appoints the City Manager and the City Attorney positions. • Appoint volunteer community members to locally established Commissions, Committees, and Boards.
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Packet Pg. 144 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Council
Analysis:

The estimated FY 2021-22 expense is projected to be approximately $7,865 less than the budget.

Contributing factors were the City did not host the County Mayors Conference and with the COVID-19 Pandemic there were fewer meeting expenses and regularly scheduled conferences were either cancelled or conducted on-line.

The Revised FY 2022-23 budgets provide the same level of service consistent with a typical year where conference and meeting events are conducted.

The funding for this activity is all from the City General Fund. 30 DRAFT
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Packet Pg. 145 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Manager
Description:

The City Manager is responsible for implementing the policy direction as established by the City Council.

This includes enforcing all laws and ordinances enacted by the City, and managing all personnel and contractors providing services to the citizens of Orinda. The City Manager Budget also includes the budget for administrative support of programs and services implemented with Measure R Funds.

Staffing Level:

Divisions / Programs
The City Manager Budget activity in most financial reports is combined as “City Management” which combines both the City Manager division and a division for City Council. For Budget purposes the City Manager program is being presented as a separate component.

Services / Responsibilities:
• Provide responsible leadership, management, and strategic planning for the City and oversees the implementation of City Council policy priorities and objectives. • Responsible for the general administration and oversight of all City departments, guides the annual budget process, coordinates the City Council agenda process, and provides direct support to the City Council. The office also administers and monitors the City’s franchise agreements and a variety of service-related agreements. • Manage, coordinate, and monitor progress on development and infrastructure projects to ensure their completion in an orderly and timely manner
• Monitor citizen input, inquiries, and correspondence and monitor staff response • Work with ad-hoc citizen committees to develop solutions to problems impacting the Orinda community
• Establish ongoing communication with Orinda residents • Evaluate overall City operations to create an increasingly efficient and responsive organization • Enhance customer service focus among employees
• Provide direction and oversight of Staff assigned to implement new programs and services with the Measure R Funds approved by the voters in November 2020. 31 DRAFT
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Packet Pg. 146 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Manager
Analysis:

The estimated FY 2021-22 expense is projected to be approximately the same as the budget with a small estimated savings of approximately $29,000 in the General Fund. There is a larger estimated savings in the Measure R funded portion of the City Manager budget of approximately $96,000 which is due primarily timing in hiring the Senior Analyst. There was a change in the City Manager position beginning in April 2021 and the regular scheduled hours increased from 0.9 FTE to 1.0FTE.

The Proposed FY 2022-22 budget includes the expenditures related to programs and services funded by Measure R Sales Tax, which was implemented April 1, 2021. This includes the addition of 1 fulltime Senior Management Analyst position in fiscal year 2021-2022, which is funded 80% from Measure R and 20% from the General Fund. Additional expenditures proposed to be funded from Measure R include $60,000 proposed for assistance with efforts to obtain grants; and $150,000 for professional assistance with public information and communications. Beyond the addition of 20% of the Senior Management Analyst, the General fund portion of the Budget reflects largely a continuation of existing expenses and service levels and no adjustment is recommended.

As shown in the Department Funding Summary activities, this Department is funded from two different sources. More than 60% of the FY 2022-23 expenses are supported by the General Fund. 32 DRAFT
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Packet Pg. 147 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Attorney / Legal Services
Description:

The City Attorney is appointed by the City Council to provide ongoing legal support to the Council and City Staff. Responsibilities include providing legal advice on a wide range of issues; preparing ordinances and resolutions; reviewing contracts and other agreements; and managing of litigation. The City contracts with the firm of Shute, Mihaly & Weinberger LLP for the core City Attorney services.

Among the services provided by the firm is legal support required in association with review and approval of major development applications. These activities are fully reimbursed by the applicant. In addition the City has a separate agreement for specialized Labor Relations / Human Resources services with Mouser Law Firm.

Staffing Level:

There are no City Staff associated with this activity. All services are provided as a contract service with private law firms.

Divisions / Programs
This Budget activity does not contain separate divisions or programs.

Services / Responsibilities:
• Attend regular Council meetings; attend special meetings and workshops, as needed • Attend Commission and Committee meetings as needed
• Draft and/or review ordinances, resolutions, contracts and other legal documents • Advise regarding land use and other appeals
• Advise regarding legal issues raised by subdivisions and other development proposals submitted to the City for review
• Advise regarding property acquisition and other legal issues raised by Capital Improvement Program projects
• Advise regarding labor relations issues arising from contract negotiations. • Advise regarding employee relations issues when necessary, including discipline matters. • Represent the City in litigation that is not covered by the City’s insurance provider. • As needed work with outside defense counsel in litigation covered by the City’s insurance provider.
• Review and make recommendations on pending litigation • Provide regular reports to the Council regarding legal activities • Provide training as needed regarding the Brown Act, Public Records Act, and Political Reform Act (conflicts of interest)
• Assist the Council and staff in limiting litigation exposure and containing legal costs 33 DRAFT
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Packet Pg. 148 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Attorney / Legal Services
General Fund Fees & Charges Offsetting Department General Fund Costs:

The cost of City Attorney services associated with development applications is billed to the applicant on a reimbursement basis. Expenses are also tracked in a separate account (“Attorney-Billed Services”).

Analysis:

The estimated FY 2021-22 expense is estimated to be approximately $156,500 less than the total budget. The budgetary savings are primarily due to significantly fewer hours expended on litigation related legal services than budgeted. In addition significant savings are expected due to much lower rate of utilization for Human Resources related legal services. The time required related to contracts related to Measure R was also less than the amount budgeted. 34 DRAFT
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Packet Pg. 149 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Attorney / Legal Services
The proposed budget for FY 2022-23 includes an inflationary adjustment of approximately 3% over FY2021-2022 and an allowance to accommodate fluctuations in workloads. The City is billed for legal services based on the amount of hours used. During the period covered by this budget, the City will be adjusting to numerous changes in State housing laws, updating its Housing Element as required by State law, and going through its Downtown Planning Process.

Those activities are likely to require higher than typical levels of legal assistance to the Planning Department. As a result, throughout the two-year budget cycle, the required legal services for Planning Department matters will need to be monitored to assess any budgetary impact beyond the base level of appropriations.

The Litigation line item includes a contingency as expenses can fluctuate based on the number of matters that may be active in any given year. In the past $100,000 has been allocated for this purpose. A small allowance has been budgeted from the Measure R Fund, in the event there is the need for additional agreements or other legal services review.

The funding for this activity is mostly from the City General Fund, with $5,000 budgeted from Measure R.
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Packet Pg. 150 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Clerk
Description:

The City Clerk’s Office serves as a liaison and primary point of contact for the City Council, City departments and the general public regarding the legislative history and operations of the City. The City Clerk is the local official for elections, the Political Reform Act, the Maddy Act, the Public Records Act, and the Brown Act. The City Clerk manages key City records to ensure that all actions on Agendas, Ordinances, Resolutions, Minutes, and Agreements are properly executed, recorded and filed. The City Clerk is responsible for maintaining the official records of the City. The City Clerk maintains custody of and affixes the City Seal to legal documents and administers the Oath of Office to newly elected Council members and appointed Commissioners. The City Clerk also supervises the Office Assistant position which is assigned to this Department and generally serves all Administrative Departments at City Hall.

Staffing Level:

The proposed Budget contains no changes in the staffing for this activity. It should be noted that the Office Assistant position also supports administrative tasks for the City Manager, Human Resources, Finance, and serves as the Central Receptionist. All costs for the position are reported as part of the City Clerk Budget.

Divisions / Programs
The City Clerk Budget includes a separate program for Elections in order to isolate the election costs which are not repeated each year.

Services / Responsibilities:
• Maintain all official City records, contracts and agreements • Provide research and information services to the public and City staff as required • Administer the City’s Conflict of Interest Code and serve as Filing Official for FPPC • Prepare City Council agendas and supporting documents for distribution • Serve as staff support during all City Council meetings and records of the meeting • Prepare and maintain lists of Boards and Commissions as required by State Law • Coordinate Commission and Committee administration and recruitment • Publish legal notices and ordinances; notarize, certify and record official City documents • Process Liability Claims and Lawsuits and Manage Bid Opening Process • Maintain Municipal Code
• Conduct City Elections
• Manage the processing and review of City contracts
2019-2020
Actual
2020-2021
Actual
2021-2022
Proposed
2022-2023
Forecast
Department Staff
City Clerk 1.00 1.00 1.00 1.00
Office Assistant 1.00 1.00 1.00 1.00
Sub-total Staff 2.00 2.00 2.00 2.00
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Packet Pg. 151 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
City Clerk
General Fund Fees & Charges Offsetting Department General Fund Costs:

Minor revenue is collected to reimburse for Geologic Hazard Abatement District Clerk of the Board services and in election years candidates who elect to have a statement in the voter guide also reimburse the printing costs.

Department Expenses
Analysis:

The estimated FY 2021-22 expense is projected to be approximately $6,000 less than the budget.

Contributing factors were primarily reduced costs for operating expenses and expenses for conferences and meetings.

In FY 2022-23 the costs in the Specialized Department Expenses increase based on the inclusion of $31,500 for Election Services. The amount included is an estimate to accommodate the regular City Council election that would occur in November 2022.

The funding for this activity is all from the City General Fund. 37 DRAFT
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Packet Pg. 152 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Administrative Services (Finance & Human Resources)
Description:

The Administrative Services function provides internal support activities to all departments in the areas of Finance and Human Resources. The Administrative Services Director serves as the City Treasurer and also coordinates risk management activities related to general liability and property insurance.

Human Resources Manager provides for the administration of the City’s risk management functions related to workers’ compensation and occupational health and safety.

Staffing Level:

Divisions / Programs
The Administrative Services Budget includes three separate divisions: Finance; General Services; and Human Resources. Information Technology contracts are coordinated by existing Finance Staff, however the operating costs are accounted for in the Information Technology Internal Service Fund.

Finance is responsible for maintaining detailed financial records; accounts payable; accounts receivable; payroll; fixed asset management; financial planning, forecasting and reporting; banking; annual audit; budget development; debt administration; coordination of the City’s investments; and Risk Management. General Services includes supplies and services that are utilized by all departments. In the past this program included allocations of Staff. Human Resources manages wage, salary and benefits administration, recruitment and selection, employee and labor relations, citywide employee training and recognition programs as well as administration of the City’s risk management functions related to workers’ compensation and occupational health and safety.

Services / Responsibilities:

Finance
• Prepare and manage financial records and reports including: the biennial budget; mid-year budget analysis; mid-cycle budget revisions; State reporting; tax reporting; etc. • Coordinate the annual audit.
• Staff support to the Finance Advisory Committee and Library Parcel Tax Oversight Committee • Administer the City’s special assessment districts; general obligation taxes; and parcel taxes. • Update the fee schedule on an annual basis.
• Process payroll biweekly, vendor payments, and track and collect accounts receivable. • Review and prepare information required for Financial Section of City Council Reports 38 DRAFT
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Packet Pg. 153 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Administrative Services (Finance & Human Resources)
Human Resources
• Maintain and coordinate the negotiated terms of Memorandum of Understanding, including amendments as required, with the Teamsters Local Union No. 856; and terms and conditions of employment for Unrepresented Employees (management and mid-management groups) • Provide staff assistance to management relating to employee relations • Conduct recruitments to identify eligible applicants and secure highly qualified candidates • Maintain and update personnel records; personnel policies; and personnel procedures. • Coordinate training opportunities for all personnel
• Evaluate City of Orinda Personnel Rules manual and make appropriate revisions as needed General Fund Fees & Charges Offsetting Department General Fund Costs:

The Department receives a small reimbursement from the Orinda GHAD for providing Treasurer and a charge for Audit services was added beginning FY 2021/2022. 39 DRAFT
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Packet Pg. 154 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Administrative Services (Finance & Human Resources)
Analysis:

The estimated FY 2021-22 expense is projected to be approximately $56,688 (5%) less than the budget.

Major contributing factors in the savings included fewer credit card fees incurred during the pandemic as more fees were collected by check; net salary savings due to vacancy; and reduced Consultant costs in the General Services Program. Additional savings in services and supplies were related to primarily lower than anticipated needs during the COVID 19 Pandemic. These savings were offset by increased recruitment costs associated with the Administrative Services Director, Public Works Director, City Engineer, and other positions.

The proposed FY 2022-23 Budgets include salary and benefits without any change in the proposed staffing levels. Costs associated with health insurance coverage for an employee whose predecessor chose medical-in-lieu payments result in the $30,000 adjustment needed for FY 2022-2023. The proposed Budget also adds the consultants cost associated with monitoring the Measure R Sales Tax.

This is estimated at $4,000 in FY 2022-23 and will be paid for from Measure R funds. Nearly all funding for this activity is from the City General Fund. An appropriation is made from Measure R funds as discussed above.
40 DRAFT
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Packet Pg. 155 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Safety
Description:

Police Services are provided through a contract with the Contra Costa County Office of the Sheriff. The contract cost of the services is based on the costs billed to contract agencies. The City may select the level of services provided by requesting adjustments to the staffing level. The City purchases the patrol vehicles and other equipment. A City employee in the classification of Senior Administrative Assistant, provides support to the Office. The City also provides part-time Parking and Traffic Specialists to enforce parking regulations. The day to day Parking Enforcement activities are managed under the direction of the Public Works Department. This budget also includes the cost of Animal Control Services, which are provided under a separate contract with Contra Costa County.

Staffing Level:

The proposed Budget includes no change in the City Staff assigned.

CONTRACT PERSONNEL

EMPLOYEES OF CONTRA COSTA COUNTY OFFICE OF THE SHERIFF
The City contracts with the County to provide on-site Police Services personnel. The budget for Police is based on the estimated cost for a total of 14 sworn positions working from the Orinda City Hall and consisting of the following classifications: Police Manager (1); Sergeant (2); Deputy (11). Off-site Dispatch Services and Crime Lab Services are provided from the Contra Costa County Sheriff’s Office.

Divisions / Programs
The proposed Public Safety Budget is broken down into six programs / divisions based on the type of activity. The Programs are:

Administration (Includes the Contract Police Manager and City Sr Administrative Assistant); Patrol (Includes 1 contract Sergeant Position and 10 contract Deputy Positions); Investigations (Includes 1 contract Sergeant Position and 1 contract Deputy Position); Disaster Preparedness (No staffing allocated);
Parking Program (Includes only part-time City Staff. Supervision of this program is administered by the Public Works Department); and
Animal Control (County contract service – no specific staffing level is assigned) 41 DRAFT
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Packet Pg. 156 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Safety
Services / Responsibilities:

Administration
• Plan and direct all primary and supporting activities within the department • Develop policy and coordinate with other City departments and other governmental agencies • Coordinate internal affairs investigations, emergency disaster units, and accident reviews • Maintain the required certifications and training standards for all employed classifications and assure that the workforce is properly equipped to accomplish the department mission • Represent the department in the community to assure that services provided are relevant to community needs, comply with the law, and follow the direction established by the City Council • Coordinate and prepare the Annual Report, which reviews crime, traffic statistics and the department’s accomplishments
Patrol
• Respond to calls for service and enforce laws
• Complete reports including the investigation of reported traffic accidents and crimes • Provide Community Outreach and public information related to public safety issues Investigations
• Provide thorough investigations of all felony crimes against persons and property including burglaries, thefts, vice, narcotics, financial/fraud, and selected misdemeanors • Gather criminal intelligence for patrol personnel in order to identify crime trends and patterns in the community and apprehend criminals
• Provide supervision to dayshift patrol officers
Disaster Preparedness
• Provide federally mandated training and instruction for all City staff to meet National Incident Management System guidelines (NIMS)
• Work in conjunction with City Staff, Moraga Orinda Fire Department, and other disaster preparedness officials to conduct emergency management exercises • Support efforts to extend disaster preparedness information between City of Orinda staff, school districts and community volunteers
Parking Program
• This program is coordinated and supervised by City Staff within the Public Works Engineering Budget.
• Conduct enforcement of parking restrictions as established by the City Council • Support the development of pilot and expanded initiatives related to permit parking restrictions • Assists with traffic control duties on an as needed basis at special events or if warranted at an accident or road closure / detour
Animal Control
• Pick up and remove dead animals
• Respond to injured or straying animals
• Conduct investigations for license violations
• Handle reports of rabid animals, barking dogs and wild animals at large 42 DRAFT
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Packet Pg. 157 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Safety
General Fund Fees & Charges Offsetting Department General Fund Costs:

In addition to the General Fund Revenue that offsets the cost of services, the services are also supported by two special revenue funds. The City receives an annual State Grant for funding of frontline police services, and the City also receives a reimbursement from the Wilder Community Facilities District (CFD) to offset the cost of approximately 0.5 FTE of a contract deputy position. 43 DRAFT
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Packet Pg. 158 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Safety
Analysis:

The estimated FY 2021-22 expense is projected to be approximately $841,249 (15%) less than the budget. The majority of the estimated savings is from the Contract Services portion of the Budget. The budget for Police Services includes a contingency to fund staffing required in the event that additional services are required to address non-routine events. The use of this contingency was less than budgeted. In addition the staffing of the “relief” position has been accommodated with overtime from trained officers from other units of the Office of the Sheriff creating a cost savings. The “relief position” provides coverage for absences, training, and other fluctuations in the officer schedules. The final factor contributing to the cost savings in FY 2021-22 is a lower contract salary and benefit cost than was assumed when the budget was originally adopted.

In the proposed FY 2022-23 Budget there is no change in the proposed service levels for Police Services. The salary and benefits are increasing as a result of the expected resumption of Parking Enforcement and based on estimated increases in salaries and benefits. The Parking Enforcement Program was discontinued for most of Fiscal Year 2021-22 and has only recently been reinstated.

In terms of the contract Police Staffing costs are estimated to increase by 5% each year. The Budget anticipates that beginning July 1, 2022 the Relief Position previously accommodated with overtime shifts, will be filled for the full year. For budget purposes an adjustment has been made based on recent trends that result in more officers being in a lower retirement benefit tier, which has a lower cost to the City.

The proposed Budget will support added costs resulting from the addition in FY 2020-21 of the use of a body-worn camera system for Police Officers. The budget also enhances the use of monitoring cameras used by Police Services. Additional inflationary adjustments were made in other categories based on the historical trends and department needs when the budget was originally developed in June of 2021.

The Disaster Preparedness Program includes an increased budget and it is funded from Measure R to begin to assess needed training and assistance to City Staff in updating local plans for Disaster response.

Approximately 93% of the costs in the Public Safety Budget are funded from the General Fund. In the Revised FY 2022-23 Budget there is a recommended increase in the costs funded from the State COPS Grant Fund from $147,000 to $200,000. Existing Fund Balance is available to accommodate this change, which also mitigates the level of increase in costs to the General Fund. The increased amount funded from the Wilder Community Facilities District reimbursement is based upon increased contract Sheriff’s personnel costs, including the full year staffing of the “relief” position. 44 DRAFT
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Packet Pg. 159 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Works And Engineering
Description:

The Public Works Department is responsible for maintenance activities along approximately 92 miles of public Right-of-Way. The Department also provides administration of the Capital Improvement Program; the Stormwater Management Program; and Traffic Engineering activities including Parking Enforcement. The Department’s mission is to carry out these responsibilities in a manner that will lead to a safe, clean and attractive semi-rural environment for the City's residents. Department functions are distributed among the several program areas.

Staffing Level:

The following are the full-time staffing allocated to the Department.

Divisions / Programs
The Public Works Budget includes six different programs in order to identify costs associated with key areas of responsibility. The six divisions are: Administration; Development Services; Traffic Management; Pavement Management; Drainage Maintenance; and Maintenance.

The Administration Division provides management direction, supervision, and administrative support for all activities undertaken by the Department. The Development Services Division conducts engineering reviews, to ensure that new development is consistent with the City's regulations, and that the impacts to existing infrastructure are mitigated. The Traffic Management program encompasses engineering directed at managing and regulating the flow of vehicular, pedestrian and bicycle traffic within the public rights-of-way. The Pavement Management program allocates operating budget resources to maintain the pavement surfaces and road structural sections along publicly maintained Right-of-Way. It should be noted that the Capital Project Budget, which is in addition to the Operating Budget includes significant funds for the actual reconstruction and rehabilitation of streets and roads.

The Drainage Maintenance program supports the maintenance of public storm water systems. The Maintenance program encompasses all other maintenance activities including litter collection, street sweeping, maintenance of trails, pathways, guardrails, bridges, retaining walls, and street lights.

Services / Responsibilities:

Administration
45 DRAFT
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Packet Pg. 160 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Works And Engineering
• Procure and maintain necessary supplies and equipment • Respond to written and verbal citizen requests for service and/or information. • Hire and manage consultants and contractors for functions that are outsourced • Maintain computerized maintenance records for service requests and projects, including property development records such as subdivision final maps, and improvement plans. • As needed, provide technical support at neighborhood meetings to disseminate information and obtain feedback on specific issues
• Maintain data related to property development such as subdivision final maps, and improvement plans as required by the Subdivision Map Act; provide this information to the public upon request • Manage the update of the 5 Year Capital Improvement Program • Coordinating and managing the design and delivery of capital projects • Monitor and administer applications for grants obtained from Local, Regional State, and Federal grant programs.

Development Services
• Provide engineering completeness review and conditions of approval • Review and process lot line adjustments, lot mergers, subdivision applications, subdivision agreements and/or subdivision improvement plans. Checking is done to determine compliance with city ordinances and with the Subdivision Map Act of the State of California • Ensure that permittees and developers are aware of and comply with erosion control and other new development best management practices related to storm water quality.

Traffic Management
• Collect and analyze statistical data (e.g., accident records, speed surveys, traffic volume counts) as necessary
• Contract for and oversee traffic engineering surveys required for radar enforcement on streets in the City
• Investigate complaints of neighborhood traffic problems; develop and implement solutions as appropriate which may include new traffic control and traffic calming measures • Prepare and present staff reports to the Traffic Safety Advisory Committee • Supervise and coordinate Parking Enforcement and the Parking Permit Programs. Parking Control part-time staff and program services and supplies are reported in the Public Safety budget.

Pavement Management
• Patch potholes and make minor repairs to roads
• Contract for emergency repairs of pavement and shoulder failures • Replace existing traffic striping and renew faded striping as part of maintenance activities • Annually evaluate pavement conditions,
• Provide support to the Citizens’ Infrastructure Oversight Commission to assist in planning annual infrastructure maintenance, rehabilitation and repair projects.

Drainage Maintenance
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Packet Pg. 161 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Works And Engineering
• Represent the City at Contra Costa Clean Water Program meetings • Review and comment on drainage plans, stormwater management plans, and erosion control plans, including providing conditions of approval for new projects • Perform stormwater related inspections coordinating with County officials for code violations • Coordinate compliance with the conditions of Municipal Regional Permit issued by the San Francisco Bay Regional Water Quality Control Board
• Coordinate the repair of drainage facilities through an annual drainage maintenance contract. • Manage NPDES activities, oversee compliance by private developers, and participate in scheduled meetings/programs.
• Conduct debris removal and maintenance activities in natural channels and culvert entrances.

Maintenance
• Perform graffiti removal when observed or reported.
• Repair standard guardrail
• Conduct citywide inspections for sight distance trimming and trim City owned street trees, which would otherwise obscure visibility of traffic signals or sight distances for vehicles and pedestrians.
• Oversee signal maintenance contract
• Place new traffic control signs and/or replace as needed to maintain reflectivity or if damaged • Conduct street sweeping of major arterials weekly and other streets once per month. • Budget for the funding for the Measure R Chipper Program aimed at reducing fire fuel throughout the community.

General Fund Fees & Charges Offsetting Department General Fund Costs:

The following General Fund fees and charges are collected for services provided by the Department. 47 DRAFT
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Packet Pg. 162 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Public Works And Engineering
Analysis:

The estimated FY 2021-22 expense in total (All Funds) is projected to be approximately $425,673 (13%) less than the total Department budget (All Funds). Contributing factors include vacancy for a portion of the year for both Public Works Director and City Engineer; a delay in the start-up of the Measure R Chipper Program; lower rainfall than normal requiring maintenance efforts; savings in contract engineering services; and reduced operating supplies and costs.

The Proposed FY 2022-23 Budget proposes a decrease of $24,885 over the FY 2021-22 Projection.

The Budget includes funding for inflationary increases of supplies and services as well as accommodating scheduled salary and benefit increases.

As shown in the Department Funding Summary activities in this Department are funded from five different sources. Approximately 73% of the FY 2022-23 expenses are supported by the General Fund. 48 DRAFT
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Packet Pg. 163 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Parks and Recreation
Description:

The Parks and Recreation Department develops and maintains a variety of City programs and facilities.

The Department is responsible for parks, playfields, and facilities; open/natural spaces; and providing recreational, sports, educational, and cultural programs that enhance the physical, social, and emotional well-being of all residents of Orinda. Beginning in Fiscal Year 2018-19 under a cooperative agreement with Orinda Union School District, the City began maintenance of school sports fields and scheduling.

The City costs related to the Orinda Library are reported as a separate Department Budget.

Staffing Level:

In addition to full-time staffing the Department uses part-time seasonal and hourly employees for program staff and facility attendants.

Divisions / Programs
The programs and services provided by the Parks and Recreation Department are divided into four separate divisions. 1) Parks Maintenance; 2) Recreation Programs; 3) Facility Maintenance; and 4) Landscaping & Lighting Districts.

The Parks Division utilizes a combination of City staff and landscape contracts and other service contracts to provide management, oversight, and stewardship of approximately 170 acres of parks and roadside landscaping. Parks include Orinda Sports Fields, Orinda Community Park, Orinda Wilder Park, Pine Grove Park, and Orinda Oaks Park. Landscaped medians include areas along roads and facilities that are owned by the City. Areas include Brookwood Mini-park, Camino Pablo between Miner Road and the Orinda Sports Field, Crossroads and Orinda Village, and Camino Encinas.

The Recreation Services Division utilizes a combination of City staff and independent contracted instructors to provide activities that facilitate social connections, enjoyment, human development, the arts, and lifelong learning.

The Facilities Division utilizes a combination of contract and City staff to maintain heavily utilized public buildings in a safe and aesthetically-pleasing condition. Facilities include amenities located at: City Hall; Orinda Community Center; Orinda Community Park; Wagner Ranch Community Gymnasium; Orinda Wilder Park Ranch House; Wilder Art and Garden Center; and Orinda Library. 49 DRAFT
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Packet Pg. 164 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Parks and Recreation
The City has three Lighting and Landscape Districts (LLD’s). Each of the District’s revenues and expenditures are accounted for in a separate fund. Lighting and Landscape District revenues are received from benefitted parcels. The Parks and Recreation Department administers the contract with MCE Corporation to perform common area landscape maintenance in the District. Beginning in Fiscal Year 2019-20 Public Works staff time associated with street sweeping in the District will be accounted for as a fund transfer. Public Works and Finance Staff provide indirect administrative support in the preparation of the annual report required to collect the assessments.

Services / Responsibilities:

Parks:
• Provide litter control, landscape maintenance, irrigation system repairs and inspection, play area and hardscape inspections and repairs to keep City-maintained parks safe for public use. • Provide administrative direction for meeting maintenance standards per contracts and staff level of service for all park and landscaped facilities • Identify long-term maintenance needs and issues on an ongoing basis • Support and coordinate work of three volunteer Garden Clubs which maintain the following landscaped areas: Brookwood Mini-Park; circle and container plants in Crossroads Downtown area; and hanging baskets in Orinda Village.
• Maintain upkeep of park amenities such as tennis courts, sports fields and picnic areas • Coordinate contract to perform Annual Fire Fuel Reduction Program removing dead trees, brush, and trimming on public properties including the Orinda Oaks Open Space.

Recreation:
• Manage and supervise a wide variety of recreation and educational programs for residents of all ages
• Develop partnerships with community agencies to expand resources and collaborate on services and programs
• In cooperation with community based groups, coordinate special events including: Concerts in the Park, Movies in the Park, Halloween Parade, Holiday Bazaar, and Spring Egg Hunt • Provide leadership and training opportunities to teens as volunteers and seasonal staff for City recreation programs and events
• Provide managerial and administrative coordination of youth and adult sports leagues • Provide information and referral services for vital local services of interest to senior citizens • Provide Staff support and coordination for the Parks and Recreation Commission and the Art in Public Places Committee
Facilities
• Oversee and coordinate facility reservations and use for City programs, co-sponsored groups and private rentals, including supervision of Facility Attendants • Maintain high quality public buildings and park restrooms through maintenance and repair • Administer contracts for a variety of services, including custodial, plumbing, HVAC, electrical and pest management
• Identify and manage Capital Improvement projects related to City-owned and managed buildings
50 DRAFT
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Packet Pg. 165 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Parks and Recreation
Lighting and Landscaping Districts
• The L-42 Zone provides residential street lighting within four neighborhoods in South Orinda.

These neighborhoods are:
o Tahos Road from just north of Bates Blvd to the south cul-de-sac including Bates Court, Silverwood Court, and Oakridge Court; Meadow View Road from Meadow Lane to the north cul-de-sac
o Valley Drive from Heather Lane to south of Valley Court o Courtney Lane
o Martha Road and Catherine Court (cul-de-sac sections of both streets) • The M-9 Zone provides street lighting in the Orinda Downs area along the following streets:

Dalewood Terrace Amber Valley Sundown Terrace
Redcoach Lane Singingwood Lane Silver Oak Terrace
Coachwood Terrace Fallen Leaf Terrace Happy Valley Road • The M-11 Zone is provides street lighting; street sweeping; litter pick-up; and related utilities to commercial properties in the Village and Crossroads areas General Fund Fees & Charges Offsetting Department General Fund Costs:
2018-2019 2019-2020 2020-2021 2020-2021 2021-2022 2022-2023

REVENUE ACTUAL ACTUAL BUDGET PROJECTED PROPOSED FORECAST Recreation Classes 1,207,738 673,919 700,000 800,000 1,000,000 1,300,000 Community Center Rentals 94,104 101,958 75,000 60,000 100,000 150,000 Sports Field Rentals 393,322 344,063 375,000 425,000 425,000 500,000 Miscellaneous Recreation Fees 13,472 1,392 3,000 200 1,000 1,000 Donations 28,680 8,210 1,000 5,000 1,000 1,000
Wagner Gym Rental Fees 43,496 62,798 35,000 400 40,000 60,000 Youth Sports Programs 291,974 205,503 165,200 1,000 150,000 225,000 Subtotal - Receation 2,072,786 1,397,843 1,354,200 1,291,600 1,717,000 2,237,000 51 DRAFT
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Packet Pg. 166 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Parks and Recreation
Analysis:

The estimated FY 2020-21 expense for all funds is projected to be approximately $137,630 (4%) less than the budget. All of the projected savings are in special revenue funds. The General Fund estimate exceeds the Budget by $22,064. The majority of the savings projected are associated with the Measure R budgeted funds. The initial Budget allocation was based on the potential for a project including fencing to accommodate a grazing solution on the Oaks Park Open Space. Proceeding with that option will require additional public review of the option and it will not occur before June 30, 2021. The overage in 2018-2019 2019-2020 2020-2021 2020-2021 2021-2022 2022-2023

ACTUAL ACTUAL BUDGET PROJECTED PROPOSED FORECAST
Personnel Services
Subtotal Salaries 881,307 862,733 659,751 647,773 863,583 962,309 Subtotal Benefits 333,466 335,324 333,206 299,283 347,431 366,955 Salaries & Benefits 1,214,772 1,198,058 992,957 947,056 1,211,014 1,329,264 Contract Services 1,212,333 1,135,307 1,145,260 1,104,166 1,430,805 1,604,155 Materials & Supplies 719,972 819,292 738,155 701,490 777,615 811,760 Special Department Expense 421,779 415,935 276,335 261,615 408,720 463,220 Vehicle Expenses 2,791 3,818 4,850 5,100 6,150 6,250
Capital (Equip,Impvts) 212,100 20,844 4,500 5,000 - -
TOTAL EXPENDITURES 3,783,748 3,593,254 3,162,057 3,024,427 3,834,304 4,214,649 Expenses By Division
41 Parks 1,058,714 927,218 1,201,577 1,044,763 1,185,733 1,231,611 44 Recreation 1,739,874 1,581,737 1,004,575 1,035,169 1,573,590 1,853,114 50 Facility Maintenance 889,447 995,192 878,140 858,609 991,552 1,042,059 LLD Landscape & Lighting Dist. 95,714 89,107 77,765 85,886 83,430 87,865 Total Funding By Division 3,783,748 3,593,254 3,162,057 3,024,427 3,834,304 4,214,649

SOURCES OF FUNDING
100 General Fund 3,120,052 3,115,162 2,400,772 2,422,836 3,145,674 3,509,599 106 Measure R - - 225,000 135,000 200,000 201,500
230 Tree Mitigation - - - - - -
261 Recycling Fund 99,786 114,819 120,000 124,005 124,000 124,000 340 Wilder Endowment Fund 146,487 22,787 - - - -
341 Field Maint Surcharge - - - - - -
350 Facility Surcharge - 11,090 15,000 15,000 15,000 15,000 500 Assessment Dist. L42 5,949 5,586 8,760 6,511 6,920 7,365 501 Assessment Dist. M-9 11,003 10,307 11,275 10,550 11,240 12,140 502 Assessment Dist. M-11 78,762 73,214 57,730 68,825 65,270 68,360 530 Wilder -Cmmty Facility Dist 321,709 240,288 323,520 241,700 266,200 276,685 Total Funding By Source 3,783,748 3,593,254 3,162,057 3,024,427 3,834,304 4,214,649 52 DRAFT
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Packet Pg. 167 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Parks and Recreation
the General Fund was partially offset by a vacant .5 FTE Administrative Assistance II position. Other General Fund expenditures causing the Budget variance included: Tree Trimming and Removal conducted prior to Measure R; Water utilities in Parks; and Contract Instructor costs (Instructor costs are offset by revenue).

The Budget for Fiscal Year 2021-22 provides for a return of programs that were discontinued due to the COVID-19 Pandemic. Included are the full year cost of the restored Recreation Coordinator position as well as the full-year funding of the vacant 0.5 Administrative Assistant II. Assumed scheduled adjustments to salaries and benefits are also included. Included in both Fiscal Years is $50,000 in General Fund funding for contract tree and brush clearing on public property. In addition, an appropriation of $200,000 from Measure R is included to address these needs. Approximately $266,200 associated with the maintenance of the Wilder Playfields are supported by the Wilder Community Facilities District (CFD). The City General Fund covers the costs of the Ranch House and Art and Garden Center.

The majority of the Recreation Budget (82%) is funded from the General Fund. As noted in the revenue section approximately $1.7 million is recovered from fees and charges. This remains below the prepandemic levels. In FY 2021-22 Field rentals are expected to be impacted by a renovation of the turf fields at Wilder. The remaining operating costs are funded from seven different special revenue funds. 53 DRAFT
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Packet Pg. 168 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Library
Description:

All Library expenditures regardless of the funding source are presented as an individual department.

The maintenance and operation of the Library facility continues to be under the auspices of the Parks and Recreation Department.

The Library operates as a partnership between the Friends of the Orinda Library, City of Orinda, and the Contra Costa County Library System. The Orinda Library building is owned by the Friends of the Orinda Library and leased to the City of Orinda in accordance with a lease which terminates October 6, 2051. The lease requires in-lieu of rent that the City perform specific items and conditions to allow for the operation of the library. The lease provides the option for the City to purchase the building for $1.00 in 2051. The land on which the facility was constructed is owned by the City of Orinda. The Orinda Library is a component of the Contra Costa County Library System operation of 26 libraries countywide.

In previous years, the County funded base service of 35 hours per week. Beginning July 1, 2021 the County will increase the hours to 40 hours funded by the County. Under a separate contract with the City an additional 16 hours of library operations is paid for by the City in order to allow the Orinda Branch to be available to the public 56 hours per week. This is the maximum hours that the County can accommodate in Fiscal Year 2022-23 and it allows the Library to be open 6 days per week. The City contract includes the professional library staff, materials (including books and other media); information technology support services for the circulation and loaning of materials; etc.

Staffing Level:

Although the City Staff resources are used in conjunction with this facility, no City Staff costs have been allocated. Parks and Recreation Staff handle the scheduling of auxiliary rooms at the Library (Auditorium, Garden Room, etc.) and the maintenance and utilities for the facility. The Finance Department provides staff support to the Library Parcel Tax Oversight Committee. These City resources represent additional General Fund contributions to the Library programs and facilities.

Divisions / Programs
There are no Divisions / Programs associated with this Budget.

Services / Responsibilities:
• Facility operations including utilities, contract janitorial services, elevator maintenance, HVAC, maintenance, and repairs
• Identify long-term maintenance needs and issues on an ongoing basis • Provide liaison and staff support to the Library Parcel Tax Independent Review Committee • Oversee and coordinate facility reservations and use for City programs, community use and private rentals, including supervision of Facility Attendants • Identify and manage Capital Improvement projects related to City-owned and managed buildings.
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Packet Pg. 169 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Library
General Fund Fees & Charges Offsetting Department General Fund Costs:

There is no General Fund revenue associated with this Department.

Library Parcel Tax Fund - Revenue
The voters in 2018 approved Measure J which authorized an increase to the existing Library Parcel Tax from $39 to $69. The tax is levied to support the provision of library services and the operation of the facility. The collection of the tax at the higher rate began July 1, 2018. All revenue is to be used for the library purposes identified in the measure.

Revenue:

Expenditures:

Analysis:

The estimated FY 2021-22 expense is projected to be approximately $1,045 less than the amount budgeted.

The most significant portion of the Contract Services category is the agreement with Contra Costa County to extend the operating hours by 16 hours per week. This increases the hours the Library is available to the public by 40%. (The county will be funding a total of 40 base hours in Fiscal Year 2021- 22). The Library is scheduled to be open six days a week (Monday – Saturday). The cost of these services is established by the County and accounts for their labor, internal charges, and other service 55 DRAFT
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Packet Pg. 170 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Library
costs. A total of $141,680 has been budgeted in FY 2022-23 for this contract. This is a decrease for previous year contracts as the County has revised the costing of its services. The remainder of the contract services budget is for cleaning services and costs associated with the preparation of the parcel tax for collection as part of the property tax bill. The special department expense is the purchase of earthquake insurance which is a requirement of the lease agreement.

This budget addresses the operating costs associated with the Library facility as well as the contract Contra Costa County Library Services. There are also Capital Projects that are contained in the Five Year Capital Improvement Program 2021-2025.

The majority of the funding for this activity is from a voter approved parcel tax including 100% of the County Library contract for services. The City General Fund contributes towards the operating cost of the facility as well as Capital Projects that support the shared spaces in the facility. 56 DRAFT
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Packet Pg. 171 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Planning
Description:

The Planning Department provide professional and personalized development related services. This includes administering rules and regulations relative to the overall physical development of Orinda, consistent with the Orinda General Plan, the Zoning Ordinance, Hillside and Ridgeline Design Guidelines and all other applicable property development standards. Department staff are responsible for code enforcement; and the historic landmark program. Additionally, the Department oversees the contract with the Contra Costa County Building Inspection Department that handles all plan check and building permit issuance.

Staffing Level:

Divisions / Programs
Due to its size City of Orinda, Planning Staff are flexibly assigned to duties in multiple areas (Current Planning, Advanced Planning, Code Enforcement, etc.) based on the needs at the time. The City reports the costs of significant Advanced Planning studies (Downtown Precise Plan, Update to the Housing Element) as a Multi-Year Project shown as part of the Capital Projects and reported outside of the Operating Budget. For the purpose of describing the activities of the Department, the description of “Services and Responsibilities” are still grouped as follows:

Services / Responsibilities:

Administration
• Overall supervision and coordination of Department staff and activities • Maintain related records including the of information in the Department’s permit tracking database and geographic information systems
• Respond to zoning and general inquiries regarding local development requirements • Provide updates and public information related to key development projects and topics of community wide interest
• Review and respond to environmental documents prepared by other agencies for projects that have potential impacts on Orinda
• Respond to requests for development documents and records requested by property owners and the general public
• Process building permit and waste management plan applications • Provide Staff support and coordinate activities of the Historic Landmark Committee 57 DRAFT
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Packet Pg. 172 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Planning
Current Planning:
• Review and process discretionary land use applications including analysis of code compliance and General Plan consistency
• Visit project sites at the Conceptual Development Review (CDR) stage of review or at completeness review if not submitted for CDR
• Coordinate and prepare applications for review by the Planning Commission and/or Zoning Administrator as applicable. This includes preparation of reports, agendas, notices, etc. • Preside as Zoning Administrator at Zoning Administrator hearings • Conduct site inspections to assure compliance with conditions of approval and as required for final inspection
Code Enforcement
• Review and respond to public complaints and inquires related to code compliance • Coordinate activities related to enforcement of the Municipal Code, specifically related to issues of neighbor relations, preservation and enhancement of neighborhood appearance, and enforcement of the Tree Management ordinance.
• Conduct field investigations, preparation of notices of violation, follow up with property owners • As necessary coordinate activities with Contra Costa County Building staff and City Attorney.

Advanced Planning:
 Monitor and prepare reports on the status of City adopted long term plans including the General Plan and Housing Element;
 Prepare special ordinances and studies as requested by the City Council to reflect current policies as may be dictated by changing circumstances including requirements imposed by new or amended State laws
 Prepare documents as required by regional, State and Federal planning agencies and authorities
 Actively work with California Department of Housing and Community Development (HCD) on implementing the updated Housing Element including preparation of an annual report General Fund Fees & Charges Offsetting Department General Fund Costs:
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Packet Pg. 173 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Planning
Analysis:

The estimated FY 2021-22 expense is projected to be approximately $227,281 (20%) less than the budget. The savings is primarily the result of lower than expected contract cost recovery expenditures.

The Proposed FY 2022-23 Budget increase in the salary and benefit expense reflects inflationary expenditures for services and supplies. The increased costs are partially offset by a decrease in the Special Department Expense category. As a result of reallocating of the attributable Building Internal Services Fund charges the amount allocated to the Planning Department were reduced.

During the past year a portion of the Planning Department Staff time attributable to the Downtown Precise Plan was funded from the General and Long Term Plan Fund. In Fiscal Year 2021-2022 only approximately $39,000 will be funded from this source. Nearly all of the Planning Department expense is funded by the General Fund. The $2,000 budgeted in the Affordable housing fund is for administration of affordable housing agreements.
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Packet Pg. 174 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Non-Departmental General Fund
Description:

The non-departmental budget accounts for expenditures that are not specifically allocated to a separate department or program. This includes: expenses related to Retiree Medical Benefits; General Fund debt service for the City Hall Building; Unemployment Claims; and the annual charges paid to Contra Costa County for Property Tax collection and administration charges.

In accordance with governmental accounting standards the City has obtained an actuarial calculation of the liability accrued for Other Post-Employment Benefits (OPEB), which relate to Retiree Medical benefits. The City has no liability for pensions, since the benefits provided are a defined contribution 401(a) plan. The City Council received a report in May 2019 and supported steps to establish an OPEB Trust account and make contributions that were more than the current premiums due, in order to begin addressing the liability.

In September 2005 Certificates of Participation relating to the City Hall Offices Project totaling $9,800,000 were issued pursuant to Resolution No. 50-05 which approved lease financing for this building. In July 2015, the City issued 2015 Refunding Certificates of Participation in the amount of $7,945,000 to repay the City’s outstanding 2005 Certificates of Participation. Annual lease payments continue through July 1, 2035. The refunding has a provision that the current certificates require payment of a premium if called prior to July 1, 2025.

Staffing Level:

There is no staffing associated with this budget.

Expenditures:
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Packet Pg. 175 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Non-Departmental General Fund
Analysis:

The estimated FY 2021-22 expense is projected to be approximately $47,100 less than the budget.

This is due to primarily as a result of fewer Unemployment claims and unused contingency. The City as a government agency is allowed to pay for unemployment claims on a reimbursement basis. This is different from the requirement for private employers, which are charged an on-going payroll tax based on employee wages.

The existing Budget for Fiscal Year 2021-22 is $695,019 and the Budget for Fiscal Year 2022-23 is $689,019. In both Fiscal Year 2019-20 and FY 2020-21 the City made large payments to the OPEB / Retiree Medical Trust in order to significantly fund the outstanding liability. The OPEB expense budgeted in Fiscal Year 2021-22 is estimated to fund both retiree premiums and make a small additional contribution to the trust, in order to further reduce the unfunded liability.

The largest component of the proposed budget is the Special Department Expense category which includes debt service. Included in the funding is a full year of debt service for the City Hall lease financing. This is paid entirely from the General Fund and the total combined principal and interest is $560,619. The Special Department Expense category also includes the administrative cost levied by Contra Costa County for the administration and collection of the general property taxes. The estimated costs for Fiscal Year 2021-22 are $46,400. The Non-Departmental account is also used to budget a small contingency which requires City Council approval for its transfer to a proposed Department use.

All of the expenses in this budget are funded from the General Fund. 61 DRAFT
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Packet Pg. 176 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Internal Service Funds
Description:

Internal Service Funds (ISF) are used to account for activities involved in rendering services to departments within the City. The City uses Internal Service Funds in the following areas:
• Replacement of computers, network infrastructure, telephone and information systems as well as Information Technology contract support and operational costs; • Repair and replacement of building structure or major building system components at City owned facilities;
• Replacement of vehicles; and
• Risk Management / Insurance programs
Revenue collected by the internal service funds are in the form of department charges based on allocations to operating departments Cost of materials and services used are accumulated in these funds and charged to the user department as such goods or services rendered. The total Internal Service Funds budget for Fiscal Year 2022-23 is approximately $1.2 million (this excludes depreciation expense and transfers).

Staffing Level:

No staffing is assigned to any of the Internal Service Fund budgets. Given the small size of the City Staff it adds additional accounting complexities that are not considered necessary to fully disclose the City expenditures for staffing.

Expenditures:

Summary expenditure details for each of the Internal Service Funds are shown on the following pages.
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Packet Pg. 177 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Internal Service Funds
Information Technology
This fund is maintained to finance necessary IT equipment replacement such as network infrastructure, software systems, computers, and phone system. The costs of maintaining and replacing the equipment are allocated based on the estimated life of the equipment which is reviewed and evaluated on an annual basis. Beginning in Fiscal Year 2020-2021 this will include copiers which are being purchased instead of being leased, as was the previous practice.

Analysis:

The projected FY 2021-22 expense will be under the budget by approximately $14,035 (approximately -7%).

The proposed Budget for Fiscal Year 2022-23 is $214,000. This provides both operating support costs for the City website; financial software; network back-up services; as well as third party Help Desk and support services providing under a contract with Precision IT Consulting. In Fiscal Year 2023 the planned activities include evaluation and replacement of the e-mail services server; firewall updates; and evaluation of storage capacity enhancements.

All department charges that are funding expenses in this budget are from the General Fund. 63 DRAFT
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Packet Pg. 178 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Internal Service Funds
Building Maintenance
The fund is maintained to account for replacement of major building/facilities components as well as shared telephone services. The costs are allocated based on the distribution of staffing in City Hall.

There is a need for a comprehensive inventory of systems and replacement costs as well as an update of the allocation of department user charges.

Analysis:

The expenditures shown above exclude amounts budgeted within the Capital Improvement Program.

The estimated expense proposed Budget for Fiscal Year 2021-22 is $19,856 below the budget. This is primarily the result of lower than estimated telephone and internet service charges. Excess fees collected in this fund are available to fund future project and/or service costs.

The proposed level of funding provides operating budget costs for shared telephone services; and a small allowance for minor repairs and maintenance. In Fiscal Year 2020-21 a facility condition assessment was conducted. The findings from this report will be helpful in guiding future funding and project needs. The Capital Projects include the City Hall Elevator update; HVAC improvements at the library; partial funding of the library boiler, tile, and roof replacement projects. All department charges that are funding expenses in this budget are from the General Fund. 64 DRAFT
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Packet Pg. 179 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Internal Service Funds
Vehicle Replacement
City’s vehicles are replaced based on the vehicle condition, years of service, and organizational need.

This fund is projected to have a deficiency in reserves which will require prudent management of the resources. The long term under-funding could be resolved with a lump-sum contribution of approximately $300,000. Department charges have not been established to recover this as of Fiscal Year 2021-22. All expenses below are shown as part of the CIP Fleet Replacement Project #0020.

Analysis:

The estimated expense for Fiscal Year 2021-22 reflects the purchase of the Measure R funded Chipper and Truck and a Radar Speed indicator Trailer. Vehicles, particularly trucks and Police vehicles are in short supply with order lead times exceeding 12 months in some cases, which is why the estimated expenditures for FY 2021-22 are so low. The proposed Budget for Fiscal Year 2022-23 funds the replacement of three vehicles plus the Street Sweeper. In the event that added funding is not available to support the long-term assets in this fund it may become necessary to consider alternatives to purchased replacements. This may include continued operation of existing fleet, purchase of used vehicles, refurbishment of existing vehicles, contracting on an as needed basis large specialized equipment such as the street sweeper; etc.

All department charges that are funding expenses in this budget are from the General Fund, with the exception of the Chipper and Tree Truck funded by Measure R. 65 DRAFT
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Packet Pg. 180 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Internal Service Funds
Risk Management
The City is a member of the Municipal Pooling Authority (MPA), a JPA including 17 of the 19 cities in Contra Costa County. Through the MPA, the City participates in pooled insurance for general liability, property insurance, vehicle damage and worker’s compensation. Workers Compensation expense is expensed directly in the operating departments. This budget also provides an allowance for liability claim deductibles. The fund has only a small reserve in the event the City incurred a loss from an event that was not covered under the City’s purchased insurance program, as well as any incurred but not reported claim deductibles.

Analysis:

The estimated Fiscal Year 2021-22 expenses are projected to be $41,600 less than the amount budgeted. The fees retained will be available as a reserve for any future uninsured loss and/or increased premiums. The savings is primarily from lower than expected expenditures for deductibles as well as lower property insurance costs than originally estimated.

The annual increases are due to increased projected premiums. In recent years the insurance market has incurred significant losses affecting the cost of coverage. Factors which impact the City premiums included past loss history, claims administration, and reinsurance costs incurred by MPA.

The majority of the department charges which fund this activity are in this budget are from the General Fund.
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Packet Pg. 181 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Debt Service (General Obligation Bonds)
Description:

The Orinda voters have approved two General Obligation Bond issuances to address public improvements.
• 2014 General Obligation Bond ($20 Million Authorization) Approved by more than two-thirds of the voters at an election June 3, 2014.
• 2016 General Obligation Bond ($25 million Authorization) Approved by more than two-thirds the voters at an election June 7, 2016.

Both measures were to provide funds to repair failing roads and storm drains, restore and upgrade other roadways and storm drains, fix potholes, and improve safety on the City’s public streets. All of the authorized bonds have been issued as of April 2017. As of December 31, 2020 all proceeds from the bonds had been expended on for authorized improvement projects. The annual debt service payments are prescribed in the approved financing documents. The bonds are repaid from a special tax rate collected on the property tax bill. The outstanding bonds will be fully repaid in September 2037.

Staffing Level:

No staffing is assigned to this activity. The Finance Staff are responsible for coordinating with the Paying Agent; preparation of the tax rate; coordination of arbitrage reporting and debt disclosure requirements. However, no charge is made to these funds for the City Staff administrative costs.

Expenditures:
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Packet Pg. 182 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)
Debt Service (General Obligation Bonds)
Analysis:

The Fiscal Year 2021-22 the estimated expenditure is $20 less than the budget as adopted. Funds are available to accommodate the expense.

The FY 2021-22 budgeted expenses is $147,670 more than the projected amount for Fiscal Year 2020- 21, which is based on the debt service requirements. The principal and interest payments are in accordance with the established debt service schedules. Principal and Interest payments occur on September 1st and Interest Only payments occur on March 1st of each year through September 2037.

The Debt Service schedules are structured to time payments between principal and interest in order to smooth the total combined debt service.

As is common with debt service funds the collection of property tax revenue is staggered from the expenditures, which will result in a fund balance at year end. For example, the expenditures in Fiscal Year 2021-22 are for Debt Service payments on 9/1/2021 and 3/1/2022. The September 2021 debt service payment is made from funds on hand as of June 30, 2021 (in the previous fiscal year). The property tax collected during FY 2021-22 will be used for the 3/1/2022 and 9/1/2022 debt service payments.

In addition to principal and interest minor contract costs are incurred for the services of the Paying Agent services which include Disclosure documentation. The City also incurs costs for annual calculation of arbitrage liability. As of 2021 no liability existed.
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Packet Pg. 183 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)

CONSOLIDATED MEASURE R INFORMATION
Description:

In 2012 the voters in the City of Orinda voters approved a ½ cent add on sales tax that would last for 10 years. The priority focus for the expenditures was the improvement of the public roads and drains.

Beginning in 2019, the City Council began looking at additional long term unmet needs. The roadway conditions had been improved greatly as a result of the add-on sales tax combined with two voter approved General Obligation Bond measures providing over $50 million. The decision was made to present the voters with a new measure that would increase the add-on sales tax from ½ cent to 1 cent; and provide for its collection for 20 years.

In November 2020 the voters approved Measure R a general add-on sales tax. The collection of the tax started April 1, 2021 and will continue for 20 years. The expenditures from the new tax will be guided by annual community input and the City Council has also appointed a Supplemental Sales Tax Oversight Commission (SSTOC), to review spending plans and proposed initiatives.

When Measure R was drafted the City Council identified several key needs related to critical protection and safety of the general public and properties that would be priorities for the expenditure of the Measure R funds including:
• Wildfire Fuel Reduction / Vegetation Management
• Disaster / Emergency Preparedness
• Improvements to Protect Against Flooding and Road Collapse • Continued maintenance of public roadways to protect the investments made in the last 10 years which included over $50 million directly funded by voter approved tax dollars.

Measure R Funds are proposed to be used for a combination of both Operating Budget Programs and costs as well as Capital Projects. In order to provide additional transparency for expenditures that appear in several different operating departments this section of the Budget has been added as a way to present a consolidated view. This section is informational as the costs are already included in other sections within the Budget.

The following provides a high-level summary with additional details provided on the following page. 69 DRAFT
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Packet Pg. 184 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)

CONSOLIDATED MEASURE R INFORMATION
Discussion:

Since Measure R is a new Program reliance on historical trends was not possible. It is expected that with input from the Supplemental Sales Tax Oversight Commission (SSTOC) as planning progresses, the City Council may find it necessary to update and revise the Budget based on the overall goals established and adopted by the City Council.

CITY MANAGER
The Staff costs presented represent 80% of the salary and benefit costs associated with the addition of a Senior Management Analyst position, as approved by the City Council. The remaining 20% will be funded by the General Fund. The position will assist in managing the coordination of new programs and services implemented with Measure R as well as additional support to other areas. The supplies section includes training and cell phone related costs. In this Department there are three areas of contract services proposed to be funded by Measure R: 1) Minute Preparation for the (SSTOC); 2) Professional Services For Grant Opportunities ($80,000) and 3) Communications Program Development and Implementation ($100,000). Indirect allocations represent Internal Service Fund (ISF) charges for Technology and Insurance. These costs are allocated across all operating Departments based on budgeted staff costs and number of staff.
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Packet Pg. 185 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)

CONSOLIDATED MEASURE R INFORMATION

LEGAL COUNSEL
The City Attorney assisted with the development of the initial agreement with Moraga Orinda Fire District (MOFD) for Chipper Services. This agreement was viewed as an interim agreement through June 30, 2022, with the intent to use the first year experience to determine any modifications needed. To the extent that this or other contracts or related issues require City Attorney review $5,000 is budgeted.

ADMINISTRATIVE SERVICES
The costs shown for this Department are associated with the monitoring and collection of the Add-On Sales Tax. The City uses the firm of HdL Companies to assist with these activities.

POLICE
The costs shown are to provide contract assistance with efforts to develop and implement Disaster planning and training for City Staff as Disaster Service Workers as well as the broader community.

PUBLIC WORKS
The largest portion of the costs are associated with the Chipper Services which have been budgeted based on the proposed agreement using MOFD Staff. A total of $356,210 has been budgeted for the Chipper Program, including the contracted services; Chipper and Truck operating costs; Truck Replacement Charges; and estimated Landfill Disposal costs. In addition, $100,000 has been budgeted for tree trimming along public right-of-way. The Department also has an additional General Fund budget of $30,000 for tree trimming.

PARKS AND RECREATION
The proposed Budget includes $150,000 for fire breaks and fuel mitigation along City owned parks and open space. The largest area is Oaks Park. Measure R will provide $51,500 for tree trimming in City Parks. The Department also has an additional General Fund budget of $50,000 for tree trimming.

MAJOR PROJECTS
In late May 2021, the removal of fire fuel in the public right of way adjacent to Brookwood Road, has resulted in the need to mitigate the impacts. At this time the only Project included are carryover costs associated with CIP Project #4186 Brookwood Right of Way Mitigation which was originally budgeted for $110,000 in FY 2021-2022. Due to staffing vacancies in the Public Works Department, this project is currently in the planning phase and will continue into FY2022-2023.

Staff have also explored potential investment in fencing at Oaks Park which would reduce annual costs for weed abatement in the long term. However, more information is needed including discussion with public stakeholders including neighboring properties. This and/or other projects may be brought forward to the City Council during the upcoming year.
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Packet Pg. 186 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)

CAPITAL PROJECT APPROPRIATIONS
Description:

Annually the City Council reviews the 5-year Capital Improvement Plan (CIP). The CIP is a separate planning document, which includes individual project descriptions as well as funding projections. The City accounts for both Capital Projects and long term plans in the CIP. The inclusion of long term plan efforts such as the General Plan or Housing Element.

A Proposed Capital Improvement Plan (CIP) for FY 2021-2025 was presented to the City Council on June 1, 2021. The CIP covers the estimated activity during Fiscal Year 2021 (July 1, 2020-June 30, 2021); and the subsequent four years (July 1, 2021-June 30, 2025).

The Mid-Cycle Adjustment has been prepared to include appropriations for the projects in Fiscal Year 2022-23.

The following Table provides a high level overview of the types of CIP projects to be undertaken next year.

SUMMARY CIP PROJECT TOTAL BY CATEGORY
(FY 2022-23 Mid-Cycle Update)
On the following pages additional detail on the projects is provided in two different schedules:

Projects By Category; and Projects By Fund.

For review of individual project detail and/or information outside the years addressed as part of this budget readers should consult the separate 2021-2025 Capital Improvement Plan document.

PROJECT CATEGORIES ESTIMATED
FY 2020-2021

PROPOSED

BUDGET FY
2021-2022

FORECAST

BUDGET FY
2022-2023
CITY BUILDINGS & FACILITIES 162,800 2,018,701 435,000
LONG TERM PLANNING 242,860 424,131 278,000
PARK IMPROVEMENTS 517,348 1,802,680 652,000
VEHICLE / FLEET REPLACEMENT 301,000 201,000 364,770
TRANSPORTATION / DRAINAGE 7,874,615 8,919,000 7,311,477 TOTAL CIP - BIENNIAL BUDGET 9,098,623 13,365,512 9,041,247 72 DRAFT
H.3.a
Packet Pg. 187 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) Capital Improvement Projects - Five-Year Budget FY 2022 - FY 2026 (By Category) Project
Number PROJECT NAME ESTIMATED FY 2021-2022

PROPOSED

BUDGET FY
2022-2023

PROPOSED

BUDGET FY
2023-2024
TOTAL

PROJECT COST
MULTIPLE YRS.

CITY BUILDINGS & FACILITIES
4016 Community Center Window Replacement 250,000 250,000 4017 Sewer Line Community Center -
4050 Community Center HVAC 65,000 65,000
4083 Community Center Exterior Painting 150,000 150,000 4086 Community Center Accessibility
Improvements 15,000 15,000 15,000 60,000
4108 City Hall Slide Stabilization (Design) 835,000 835,000 4113 Art and Garden Center Sound Absorption 15,000 15,000 4141 Community Center Roof Replacement 295,000 295,000
4145 City Hall Elevator 20,000 20,000
4160 Install Mini Split HVAC System at Orinda
Library 30,000 30,000
4161 Library Boiler Replacement 125,000 125,000
4164 Solar Back-up Community Center 313,701 313,701
4173 Library Roof Replacement 85,000 85,000
4174 Replace Library Air Handlers 190,000 190,000
4175 Library Painting (Ext. & Interior) 150,000 150,000 4179 Library Exterior Accent Tile Replacement 100,000 100,000 4180 Community Center Vinyl Flooring 40,000 50,000 90,000 4181 Art & Garden Center Audio Visual 20,000 20,000
4182 City Hall Exterior Painting 130,000 130,000
4184 Wilder Ranch House Roof 35,000 35,000
TBD PR2 Emergency Generators-Various Buildings 300,000 300,000 TBD PR1 Library Elevator Modernization 350,000
TBD PR5 Community Center Carpet Replacement 60,000 60,000 CITY BUILDINGS & FACILITIES TOTAL 1,698,701 1,290,000 315,000 3,668,701

LONG TERM PLANNING
4163 Downtown Precise Plan 205,131 97,000 302,131
5501 Housing Element Update 219,000 181,000 400,000
LONG TERM PLANNING TOTAL 424,131 278,000 - 702,131

PARK IMPROVEMENTS
4013 Wilder Fields 1&2 Turf Replacement 1,224,752 1,224,752 4103 Mini Park (Crossroads Park) 328,000 328,000
4112 Community Park Renovation Plan &
Improvements 140,000 652,000 792,000
TBD PR3 Lighting Retrofit(LED)-Tennis Court 65,000 65,000 TBD PR4 Lighting Retrofit(LED)-Wilder Fields#1 & #2 250,000 PARK IMPROVEMENTS TOTAL 1,692,752 717,000 - 2,659,752

VEHICLE / FLEET REPLACEMENT
0020 Fleet Replacements 201,000 364,770 237,580 1,023,550 VEHICLE / FLEET REPLACEMENT TOTAL 201,000 364,770 237,580 1,023,550 73 DRAFT
H.3.a
Packet Pg. 188 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) Capital Improvement Projects - Five-Year Budget FY 2022 - FY 2026 (By Category) Project
Number PROJECT NAME ESTIMATED FY 2021-2022

PROPOSED

BUDGET FY
2022-2023

PROPOSED

BUDGET FY
2023-2024
TOTAL

PROJECT COST
MULTIPLE YRS.

TRANSPORTATION / DRAINAGE
0044 Miner Road Bridge Seismic Retrofit Project 80,000 625,000 705,000 0087 Bear Creek Bridge Seismic Retrofit 180,000 1,005,000 1,185,000 3066 Camino Pablo Path-Orinda Way to Monte
Vista 470,000 1,150,000 1,620,000
3100 Glorietta-Rheem SD Repair PL-492 175,000 25,000 1,000,000 1,200,000 3101 Orchard SD Repair PL-409 & PL-513 50,000 200,000 1,000,000 1,250,000 3102 Ivy Dr. SD Repairs, PL-958/959 & PL864 200,000 1,100,000 1,300,000 3103 Canon SD Repairs PL-1765, -1766 &-1775 1,600,000
3104 Ranch SD Repairs PL-1074; PL-1089, PL1809 1,100,000 3105 Brookside SD Repair PL-751, PL-867 1,100,000
3548 Canon Dr. Embankment repair 20,000 20,000
3608 Traffic Signal Operation Improvements 150,000 1,100,000 1,250,000 4074 ADA Transition Plan Compliance Project 85,000 50,000 50,000 235,000 4076 Camino Pablo Pathway Rehabilitation 25,000 30,000 95,000 150,000 4092 Storm Drain Plan & Inventory 15,000 15,000 15,000 60,000 4094 Storm Drain Liner Ivy Dr (48in) 130,000 130,000
4107 Traffic Calming Improvements Program 30,000 30,000 30,000 120,000 4109 Annual Bicycle, Trails, and Walkways 40,000 40,000 40,000 160,000 4111 Annual Drainage Facilities Improvement 170,000 170,000 165,000 660,000 4119/4120 2019 Annual and Measure J & L Pavement
Rehab 190,000 190,000
4128 Camino Pablo Bicycle Route Corridor
Improvements 786,500 786,500
4138 Orinda Way Pavement Rehabilitation 880,000 880,000 4140 Martha Rd-Catherine Court Ped PathAssessment Only 280,000 280,000 4146 Green Infrastructure Program for Pavement
Projects 35,000 30,000 30,000 125,000
4148 Lavenida Culvert Repair 70,000 751,477 821,477
4152 Camino Sobrante at Golf Course Slide
Stabilization 770,000 770,000
4153 Loma Vista Pavement Repair - -
4155 2021 Annual Pavement Project 4,387,850 4,387,850
4165 Pavement Rehab-El Toyonal, Oak Flat, La
Espiral 403,000 497,000 900,000
4166 2022 Annual Pavement Project 530,000 1,875,000 2,405,000 4167 Storm Drain Moraga Wy & Coral 93,000 100,000 773,900 966,900 4168 Ped Path Moraga Wy ECM to Altam 125,000 125,000 250,000 4170 Drainage Impvt 25 La Cuesta 31,500 31,500
4171 2023 Annual Paving Project 210,000 1,790,000 2,000,000 4172 Ped Xing Improvement Glorietta at Virginia -
4177 Camino Pablo Underground Utility District 200,000 100,000 1,500,000 4178 2024 Annual Pavement Rehabilitation 225,000 2,000,000 4183 2025 Annual Pavement Rehabilitation 1,850,000
4185 Road Safety Plan 70,000 70,000
4186 Brookwood Road Mitigation Right of Way 110,000 110,000 TBD PW2 RRFB Crosswalk,Moraga Way@Valley View 100,000 100,000 TBD PW5 Glorietta SRTS Raised Crosswalk at Martha 65,000 275,000 340,000 TBD PW1 San Pablo Creek Culvert Repair 290,000 1,750,000 4,200,000 TBD PW3 2025 Annual Paving Project 2,000,000
TBD PW4 2026 Annual Paving Project 225,000
TRANSPORTATION / DRAINAGE TOTAL 10,005,850 8,109,477 9,588,900 41,034,227 TOTAL (ALL FUNDS) 14,022,434 10,759,247 10,141,480 49,088,361 74 DRAFT
H.3.a
Packet Pg. 189 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City of Orinda Biennial Fiscal Year 2022-2023 – Revised Budget – Mid-Cycle Adjustment (Fiscal Year 2021-2022 and 2022-2023 Biennial Budget)

APPROPRIATIONS LIMIT CALCULATION
FOR FISCAL YEAR 2022-2023
(NOT INCLUDED IN DRAFT, WILL BE PRESENTED
IN FINAL DOCUMENT ON JUNE 21, 2022)
75 DRAFT
H.3.a
Packet Pg. 190 Attachment: Draft Proposed Mid-Cycle Budget Update FY2022-2023 (2811 : Proposed FY 2022-2023 Mid-Cycle Budget Adjustment) City Council
Staff Report
Agenda Item: H.4
Date: June 7, 2022
Department:

Public Works and
Engineering Services
AGENDA TITLE: Proposed Draft Capital Improvement Plan Update (Fiscal Years 2021/2022-2026/2027
RECOMMENDATION:

Staff recommends the City Council review, discuss, and provide comments on the proposed Draft Capital Improvement Plan Update
BACKGROUND:

The subject 5-year Capital Improvement Plan (CIP) covers the estimated activity during the current Fiscal Year 2021-2022 (July 1, 2021-June 30, 2022) and the subsequent five years (July 1, 2022-June 30, 2027). The CIP is updated annually, using the following process for this year’s update:
 Staff presented potential project lists to City Council for discussion and comments with respect to the subject CIP update. This occurred on April 19, 2022.
 Staff incorporated comments received at the above meeting about new projects and significant changes (if any) in current project and presenting them as a draft CIP update at the subject meeting (June 7, 2022).
 Staff will presents the draft CIP Update (with any changes directed at the June 7, 2022 meeting) to the Planning Commission for reviews of the new proposed projects for conformance with the General Plan, scheduled on June 14, 2022  Staff presents the final CIP Update to City Council for adoption, scheduled on June 21, 2022.

The CIP is a financial planning document which relies on estimates of available resources. The plan then presents a road map balancing the various funding needs over numerous proposed projects, to ensure sufficient funding exists to accomplish its goals. For Capital Projects it is important to look beyond one year. In some cases the City may have accumulated funds over multiple years or it may still be in a saving mode to address critical deficiencies.

As with any “plan” it is not uncommon to make adjustments based on current conditions.

In light of the current economic environment, Staff recommends a fiscally conservative approach to only fund the most essential projects.

Even after this CIP Update is approved, if significant decreases in revenue occur or if bids for projects are much higher than estimated, the City Council will still have the H.4
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opportunity to postpone or cancel projects, on an individual case by case basis, prior to authorizing a major capital expenditure (over $60,000).

DISCUSSION:

Based on direction received at the April 19, 2022 City Council meeting, Staff performed draft project analysis and cash flow projections, balancing the various fund sources to ensure minimum levels are maintained. Note that the CIP software/program that staff uses (Plan-It!) has the capability to handle up to a 10 year period, and Staff has input data to the six year period described above. However, due to staff time limitations we were unable to generate reports which show the full six years. Therefore, the Attachments herein only show a five year period. We intend to show the six year period in the future.

Following is a list of new funded projects; draft project detail pages appear as Attachment A. (The TBD #’s below are temporary and will be replaced with numbers in normal format in final CIP Update.)

 TBD PW1 San Pablo Creek Box Culvert Repair
 TBD PW2 RRFB Crosswalk Moraga Way at Valley View
 TBD PW3 2025 Annual Pavement Project
 TBD PW4 2025 Annual Pavement Project
 TBD PR1 Library elevator modernization
 TBD PR2 Emergency Generators – various city buildings  TBD PR3 Lighting retrofit (LED) – tennis courts
 TBD PR4 Lighting retrofit (LED) – Wilder fields #1 & #2 Projects have been added to the CIP by staff since the April 19, 2022 meeting as described below:
 TBD PR5 Community Center Carpet Replacement
This project utilizes funds that have accumulated in Fund 350 Facility Improvement Surcharge
 TBD PW5 Glorietta SRTS Raised Crosswalks at Martha
An application for this project is being submitted in June 2022 for a State ATP (cycle 6) grant, under the SRTS category. No local match is required for the ATP program. The project would not be implemented unless grant funding is secured.

Other pertinent draft documents are included in this report:
 Summary of Projects (& Expenditures) by Category - Attachment B  Sources & Uses of Funds (one page detail per Fund) - Attachment C  Unfunded Project List- Attachment D
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In order to perform certain high priority new projects, such as TBD PW1 (San Pablo Creek Box Culvert Repair), Staff found it necessary to reschedule certain future year projects already in the approved CIP to allow funding this critical project. In particular, Culvert repair projects #’s 3103, 3104 and 3105 were shifted back two years, utilizing Measure R funding (Fund #106).

It is also recommended that City Council appropriate $500,000 from the General Fund to Fund #704 Road/Drainage Stabilization, to backfill funds used during the current fiscal year for other projects, including TBD PW1 (San Pablo Creek Box Culvert Repair).

As recommended in the April 19, 2022 staff report, one project was added to the Unfunded Project List, as project #25: Camino Pablo medians – landscaping upgrade for remaining areas following 2019 project – Santa Maria to Camino Encinas.

NEXT STEPS: The CIP Update projects will be submitted to the Planning Commission at their June 14, 2022 meeting. The Planning Commission reviews the proposed projects for conformance with the General Plan. The SSTOC will review the CIP at their next meeting. Staff will follow the direction given by the City Council and address/incorporate any comments into the final Proposed CIP Update to be submitted for approval by the City Council on June 21, 2022.

FISCAL IMPACT:

The Draft CIP (based on a 5 year period shown in the Attachments) identifies a total of $44 million in projects. This CIP Update proposes $8 million in new funded projects for the CIP period. The breakdown of the projects in the CIP is shown in Attachment B.

The revenues in all funds are projected to be balanced with expenditures and no funds have a projected negative balances at the end of each of the five fiscal years.

ATTACHMENTS:

A. Attach A Plan-It Project Detail for New Projects
B. Attach B Plan-It Summary of Projects (and Exp) by Category C. Attach C SOURCES AND USES OF FUNDS
D. Master Unfunded CIP Project List June 7, 2022
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:

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H.4
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DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Repar the 1,300 lineal foot reinforced concrete culvert conveying San Pablo Creek in downtown Orinda, from the Safeway Parking lot to Orinda Way; this is within a public drainage easement and therefore a city facilitiy which must be maintained. The concrete floor (invert) has abrasion which has led to exposed rebar, and the recommendation is to reline the culvert invert. Regulatory permits will be required for the work.

Investigation work (structural, geotechnical and hydraulic) is now underway.

Under an on-call contract with Schaaf & Wheeler Consulting Civil Engineers the city has expended approximately $100,000 in FY 2021/2022 on the planning, environmental and design work (and charged to drainage maintenance operating budget) . Further investigative and design work remains, and will be performed under the same contract, extended by CC action in January 2022.

Project # TBD PW1
Justification
Portions of the culvert are degrading significantly. Should portions of the culvert fail, especially if during significant rainfall, flooding and possilbly localized ground settlement would occur, affecting roadways and parking areas near the culvert.

Useful Life 30
Project Name San Pablo Creek Culvert Repair
Category TRANSPORTATION / DRAIN
Type MAINTENANCE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $4,200,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7180 Planning / Environmental 240,000 240,000
7125 Design Contracts 50,000 50,000
7127 Construction Costs 1,700,000 1,500,000 500,000 3,700,000 7126 Construction 50,000 120,000 40,000 210,000
Management
Total 290,000 1,750,000 1,620,000 540,000 4,200,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 106 Add-On Sales Tax 1,750,000 1,620,000 540,000 3,910,000 Measure R
704 Road / Drainage 290,000 290,000
Stabilization
Total 290,000 1,750,000 1,620,000 540,000 4,200,000
2022-2027 CIP
H.4.a
Packet Pg. 195 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Per request originating in TSAC, add new crosswalk at this location, utilizing solar powered RRFB's (rectangular rapid flashing beacons). Install crosswalk striping and accessible landings at each side.

The city has been advised it was successful in obtaining a TDA grant to fund the majoriy of the project costs.

City staff would provide project and construction management Project # TBD PW 2
Justification
Useful Life 15
Project Name RRFB Crosswalk, Moraga Way at Valley View
Category TRANSPORTATION / DRAIN
Type IMPROVEMENTS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $100,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7125 Design Contracts 10,000 10,000
7127 Construction Costs 90,000 90,000
Total 100,000 100,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 205 Transportation Impact 20,000 20,000
Fees
263 Transportation 80,000 80,000
Development Act (TDA)
Total 100,000 100,000
2022-2027 CIP
H.4.a
Packet Pg. 196 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Project # TBD PW3
Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Useful Life 15
Project Name 2025 Annual Paving Project
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,000,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7125 Design Contracts 215,000 10,000 225,000
7127 Construction Costs 1,625,000 1,625,000
7126 Construction 10,000 140,000 150,000
Management
Total 225,000 1,775,000 2,000,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 200 Gas Tax 620,000 620,000
330 CCTA Return To Source 400,000 400,000
(Local Share)
335 Road Maint Fee (Solid 225,000 755,000 980,000
Waste Provider)
Total 225,000 1,775,000 2,000,000
2022-2027 CIP
H.4.a
Packet Pg. 197 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Project # TBD PW4
Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Useful Life 15
Project Name 2026 Annual Paving Project
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,000,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7125 Design Contracts 215,000 215,000
7126 Construction 10,000 10,000
Management
Total 225,000 225,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 335 Road Maint Fee (Solid 225,000 225,000
Waste Provider)
Total 225,000 225,000
2022-2027 CIP
H.4.a
Packet Pg. 198 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Construct raised intersection at Glorietta/Martha, adjacent to Glorietta Elementary School.

An application for this project is being submitted in June 2022 for a State ATP (cycle 6) grant, under the SRTS category. No local match is requred for the ATP program.

Project # TBD PW 5
Justification
Useful Life 20
Project Name Glorietta SRTS Raised Crosswalks at Martha Category TRANSPORTATION / DRAIN
Type IMPROVEMENTS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $340,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7125 Design Contracts 65,000 65,000
7127 Construction Costs 250,000 250,000
7126 Construction 25,000 25,000
Management
Total 65,000 275,000 340,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 260 Grants: State 65,000 275,000 340,000
Total 65,000 275,000 340,000
2022-2027 CIP
H.4.a
Packet Pg. 199 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Modernize this elevator which is approximately 20 years old and increasingly expensive to maintain.

Project # TBD PR1
Justification
Useful Life 15
Project Name Library elevator modernization
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $350,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7125 Design Contracts 50,000 50,000
7127 Construction Costs 300,000 300,000
Total 350,000 350,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 520 Library Parcel Tax 350,000 350,000
Total 350,000 350,000
2022-2027 CIP
H.4.a
Packet Pg. 200 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Replace community center and City Hall generators, obtain generators for library and maintenance yard, add battery back-up system to AGC solar - primarily grant funded by California Governor’s Office of Emergency Services (Cal OES - 404 Hazard Mitigation Grant Program (HGMP) The costs are very roughly estimated herein, and it is unknow what local match, if any, would be required under the above grant progam Project # TBD PR 2
Justification
Useful Life 15
Project Name Emergency generators - various buildings
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $300,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7125 Design Contracts 50,000 50,000
7127 Construction Costs 250,000 250,000
Total 300,000 300,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 260 Grants: State 300,000 300,000
Total 300,000 300,000
2022-2027 CIP
H.4.a
Packet Pg. 201 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Retroift exising lamps at the courts for improved efficienty and cost savings Project # TBD PR3
Justification
Useful Life 20
Project Name Lighting retrofit (LED) - tennis courts
Category Park Improvements
Type RENOVATION
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $65,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7127 Construction Costs 65,000 65,000
Total 65,000 65,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 240 Park Dedication Fees 65,000 65,000
Total 65,000 65,000
2022-2027 CIP
H.4.a
Packet Pg. 202 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Retroift exising lamps at the courts for improved efficienty and cost savings Project # TBD PR4
Justification
Useful Life 20
Project Name Lighting retrofit (LED) – Wilder fields #1 & #2 Category PARK IMPROVEMENTS
Type RENOVATION
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $250,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7127 Construction Costs 250,000 250,000
Total 250,000 250,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 240 Park Dedication Fees 250,000 250,000
Total 250,000 250,000
2022-2027 CIP
H.4.a
Packet Pg. 203 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California
'21/'22 '25/'26 thru
Description
Replace the existing carpet in the Orinda Community Center, which was installed in 1997 and has reach the end of it's useful life. The areas in question include the community center lobby/hallways, the offices, and rooms 7 and 8.

Project # TBD PR5
Justification
The existing carpet in the Orinda Community Center (lobby/hallways, the offices, and rooms 7 and 8) was installed in 1997 and has reach the end of it's useful life.

Useful Life 20 years
Project Name Community Center Carpet Replacement
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-
Department PARKS & RECREATION
Total Project Cost: $60,000
Expenditures '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 7127 Construction Costs 60,000 60,000
Total 60,000 60,000
Funding Sources '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total 350 Facility Improvement 60,000 60,000
Surcharge
Total 60,000 60,000
2022-2027 CIP
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Packet Pg. 204 Attachment: Attach A Plan-It Project Detail for New Projects (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California

PROJECTS BY CATEGORY
'21/'22 '25/'26 thru
Category Project # '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total

CITY BUILDINGS & FACILITIES
Community Center Window Replacement 4016 250,000 250,000 Community Center HVAC 4050 65,000 65,000
Community Center Exterior Painting 4083 150,000 150,000 Community Center Accessibility Improvements 4086 15,000 15,000 15,000 15,000 60,000 City Hall Slide Stabilization 4108 835,000 835,000
Art and Garden Center Sound Absorption 4113 15,000 15,000 Community Center Roof Replacement 4141 295,000 295,000
City Hall Elevator 4145 20,000 20,000
Install Mini Split HVAC System at Orinda Library 4160 30,000 30,000 Library Boiler Replacement 4161 125,000 125,000
Solar Back-Up Community Center 4164 313,701 313,701
Library Roof Replacement 4173 85,000 85,000
Replace Library Air Handlers 4174 190,000 190,000
Library Painting (Ext. & Interior) 4175 150,000 150,000 Library Exterior Accent Tile Replacement 4179 100,000 100,000 Community Center Vinyl Flooring Replacement 4180 40,000 50,000 90,000 Art & Garden Ctr Audio Visual 4181 20,000 20,000
City Hall Exterior Painting 4182 130,000 130,000
Wilder Ranch House Roof Replacement 4184 35,000 35,000
Emergency generators - various buildings TBD PR 2 300,000 300,000 Library elevator modernization TBD PR1 320,000 320,000
Community Center Carpet Replacement TBD PR5 55,000 55,000 CITY BUILDINGS & FACILITIES Total 1,698,701 970,000 630,000 335,000 3,633,701

LONG TERM PLANNING
Downtown Precise Plan 4163 205,131 97,000 302,131
Housing Element Update 5501 219,000 181,000 400,000
LONG TERM PLANNING Total 424,131 278,000 702,131

PARK IMPROVEMENTS
Wilder Fields 1&2 Turf Replacement 4013 1,224,752 1,224,752 Fencing & Gate Wilder Field 4 4018 0 0
Mini Park (Crossroads Park) 4103 328,000 328,000
Community Park Renovation Plan & Improvements 4112 140,000 652,000 792,000 Lighting retrofit (LED) - tennis courts TBD PR3 55,000 55,000 Lighting retrofit (LED) – Wilder fields #1 & #2 TBD PR4 250,000 250,000 PARK IMPROVEMENTS Total 1,692,752 707,000 250,000 2,649,752

TRANSPORTATION / DRAINAGE
Miner Road Bridge Seismic Retrofit 0044 80,000 625,000 705,000 Bear Creek Bridge Seismic Retrofit 0087 180,000 1,005,000 1,185,000 Camino Pablo Path-Orinda Way to Monte Vista 3066 470,000 1,150,000 1,620,000 Glorietta-Rheem SD Repair PL-492 3100 175,000 25,000 1,000,000 1,200,000 2022-2027 CIP
H.4.b
Packet Pg. 205 Attachment: Attach B Plan-It Summary of Projects (and Exp) by Category (2812 : CIP Update, 2nd meeting) DRAFT
Category Project # '21/'22 '22/'23 '23/'24 '24/'25 '25/'26 Total Orchard SD Repair PL-409 & PL-513 3101 50,000 200,000 1,000,000 1,250,000 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 200,000 1,100,000 1,300,000 Canon SD Repairs PL-1765, -1766 &-1775 3103 300,000 300,000 Canon Dr. Embankment repair 3548 20,000 20,000
Traffic Signal Operation Improvements 3608 150,000 1,100,000 1,250,000 ADA Transition Plan Compliance (Roadway) 4074 85,000 50,000 50,000 50,000 235,000 Camino Pablo Pathway Rehabilitation 4076 25,000 30,000 95,000 150,000 Storm Drain Plan & Inventory 4092 15,000 15,000 15,000 15,000 60,000 Storm Drain Liner Ivy Dr (48in) 4094 130,000 130,000
Traffic Calming Improvements Program 4107 30,000 30,000 30,000 30,000 120,000 Annual Bicycle, Trails, and Walkways Program 4109 40,000 40,000 40,000 40,000 160,000 Annual Drainage Facilities Improvement Program 4111 170,000 170,000 165,000 155,000 660,000 2019 Annual and Measure J & L Pavement Rehab 4119/4120 190,000 190,000 Camino Pablo Bicycle Route Corridor Improvements 4128 786,500 786,500 Orinda Way Pavement Rehabilitation 4138 880,000 880,000 Martha Rd-Catherine Ct Ped Path 4140 40,000 240,000 280,000 Green Infrastructure Program for Pavement Projects 4146 35,000 30,000 30,000 30,000 125,000 Lavenida Culvert Repair 4148 70,000 751,477 821,477
Camino Sobrante at Golf Course Slide Stabilization 4152 70,000 700,000 770,000 2021 Annual Pavement Project 4155 2,965,000 1,378,000 4,343,000 2022 Annual Pavement Project 4166 490,000 1,375,000 1,865,000 Storm Drain Moraga Wy & Coral 4167 93,000 100,000 773,900 966,900 Ped Path MoragaWy ECM to Altam 4168 125,000 125,000 250,000 Drainage Impvt 25 La Cuesta 4170 31,500 31,500
2023 Annual Paving Project 4171 210,000 1,790,000 2,000,000 Camino Pablo Underground Utility District 4177 200,000 100,000 1,200,000 1,500,000 2024 Annual Pavement Rehabilitation 4178 225,000 1,775,000 2,000,000 2025 Annual Pavement Rehabilitation 4183 200,000 1,650,000 1,850,000 Road Safety Plan 4185 70,000 70,000
Mitigation - Brookwood Rd. ROW- Study 4186 110,000 110,000 RRFB Crosswalk, Moraga Way at Valley View TBD PW 2 100,000 100,000 Glorietta SRTS Raised Crosswalks at Martha TBD PW 5 65,000 275,000 340,000 San Pablo Creek Culvert Repair TBD PW1 290,000 1,750,000 1,620,000 540,000 4,200,000 2025 Annual Paving Project TBD PW3 225,000 1,775,000 2,000,000 2026 Annual Paving Project TBD PW4 225,000 225,000
TRANSPORTATION / DRAINAGE Total 7,074,500 9,555,977 9,588,900 5,340,000 4,490,000 36,049,377

VEHICLES
Fleet Replacements 0020 201,000 364,770 237,580 220,200 1,023,550 VEHICLES Total 201,000 364,770 237,580 220,200 1,023,550 GRAND TOTAL 11,091,084 11,875,747 10,456,480 5,895,200 4,740,000 44,058,511 2022-2027 CIP
H.4.b
Packet Pg. 206 Attachment: Attach B Plan-It Summary of Projects (and Exp) by Category (2812 : CIP Update, 2nd meeting) DRAFT
Capital Improvement Plan
City of Orinda, California

SOURCES AND USES OF FUNDS
'21/'22 '25/'26 thru
105 Orinda Add-On Sales Tax (L)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 3,646,087 2,302,109 989,132 989,132 989,132 Revenues and Other Fund Sources
Revenue
4110 - Interest 5,000 1,000 0 0 0
Total 5,000 1,000 0 0 0
Total Funds Available 3,651,087 2,303,109 989,132 989,132 989,132 Total Revenues and Other Fund Sources 5,000 1,000 0 0 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Lavenida Culvert Repair 4148 (263,978) (95,977) 0 0 0
Camino Sobrante at Golf Course Slide Stabilization 4152 0 (700,000) 0 0 0 2021 Annual Pavement Project 4155 (1,085,000) (300,000) 0 0 0 2022 Annual Pavement Project 4166 0 (218,000) 0 0 0
Total (1,348,978) (1,313,977) 0 0 0
Total Expenditures and Uses (1,348,978) (1,313,977) 0 0 0 Ending Balance 2,302,109 989,132 989,132 989,132 989,132 Change in Fund Balance (1,343,978) (1,312,977) 0 0 0
2022-2027 CIP
H.4.c
Packet Pg. 207 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
106 Add-On Sales Tax Measure R
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 587,348 2,375,563 4,315,423 1,504,203 1,819,978 Revenues and Other Fund Sources
Revenue
4105 - Sales Tax Add-On 2,850,000 2,892,750 2,921,700 2,950,900 0 4110 - Interest 3,300 6,300 4,900 2,200 0
Total 2,853,300 2,899,050 2,926,600 2,953,100 0
Total Funds Available 3,440,648 5,274,613 7,242,023 4,457,303 1,819,978 Total Revenues and Other Fund Sources 2,853,300 2,899,050 2,926,600 2,953,100 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Glorietta-Rheem SD Repair PL-492 3100 0 0 (1,000,000) 0 0 Orchard SD Repair PL-409 & PL-513 3101 0 0 (1,000,000) 0 0 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 0 0 (1,000,000) 0 0 Canon SD Repairs PL-1765, -1766 &-1775 3103 0 0 0 0 (300,000) Mitigation - Brookwood Rd. ROW- Study 4186 (110,000) 0 0 0 0 San Pablo Creek Culvert Repair TBD PW1 0 0 (1,750,000) (1,620,000) (540,000) Total (110,000) 0 (4,750,000) (1,620,000) (840,000)
Other Uses
Operating Budget Expenses (955,085) (959,190) (987,820) (1,017,325) 0 Total (955,085) (959,190) (987,820) (1,017,325) 0
Total Expenditures and Uses (1,065,085) (959,190) (5,737,820) (2,637,325) (840,000) Ending Balance 2,375,563 4,315,423 1,504,203 1,819,978 979,978 Change in Fund Balance 1,788,215 1,939,860 (2,811,220) 315,775 (840,000) 2022-2027 CIP
H.4.c
Packet Pg. 208 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
200 Gas Tax
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 452,543 112,185 (42,315) 61,285 38,285 Revenues and Other Fund Sources
Revenue
4110 Interest 3,000 3,000 3,000 3,000 0
4190 - Local Partnership Pgm (LPP) Funding Cycle 200,000 200,000 200,000 200,000 0 4707 - Rd Maint Rehab Acct (RMRA) 360,000 370,000 384,000 398,000 0 Gas Tax Sections 2103-2107 451,500 457,000 464,000 470,500 0 Total 1,014,500 1,030,000 1,051,000 1,071,500 0
Total Funds Available 1,467,043 1,142,185 1,008,685 1,132,785 38,285 Total Revenues and Other Fund Sources 1,014,500 1,030,000 1,051,000 1,071,500 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Bear Creek Bridge Seismic Retrofit 0087 (16,000) (209,000) 0 0 0 Traffic Signal Operation Improvements 3608 (15,000) (35,000) 0 0 0 ADA Transition Plan Compliance (Roadway) 4074 (85,000) (50,000) (50,000) (50,000) 0 Traffic Calming Improvements Program 4107 (30,000) (30,000) (30,000) (30,000) 0 Orinda Way Pavement Rehabilitation 4138 (255,000) 0 0 0 0 2021 Annual Pavement Project 4155 (700,000) 0 0 0 0
2022 Annual Pavement Project 4166 0 (600,000) 0 0 0
2023 Annual Paving Project 4171 0 0 (610,000) 0 0
Camino Pablo Underground Utility District 4177 0 (30,000) (20,000) (150,000) 0 2024 Annual Pavement Rehabilitation 4178 0 0 0 (620,000) 0 2025 Annual Pavement Rehabilitation 4183 0 0 0 0 (600,000) Road Safety Plan 4185 (30,000) 0 0 0 0
2025 Annual Paving Project TBD PW3 0 0 0 0 (620,000)
Total (1,131,000) (954,000) (710,000) (850,000) (1,220,000) Other Uses
Public Works Operating Budget (223,858) (230,500) (237,400) (244,500) 0 Total (223,858) (230,500) (237,400) (244,500) 0
Total Expenditures and Uses (1,354,858) (1,184,500) (947,400) (1,094,500) (1,220,000) Ending Balance 112,185 (42,315) 61,285 38,285 (1,181,715) Change in Fund Balance (340,358) (154,500) 103,600 (23,000) (1,220,000) 2022-2027 CIP
H.4.c
Packet Pg. 209 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
205 Transportation Impact Fees
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 976,932 787,232 99,732 94,232 117,732 Revenues and Other Fund Sources
Revenue
4110 - Interest 5,000 5,000 2,000 1,000 0
4359 - Local Grant LFFA Regional $ 0 300,000 0 0 0
4701 - Transp Impact Fee 40,000 40,000 40,000 40,000 0
Total 45,000 345,000 42,000 41,000 0
Total Funds Available 1,021,932 1,132,232 141,732 135,232 117,732 Total Revenues and Other Fund Sources 45,000 345,000 42,000 41,000 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (5,000) (205,000) 0 0 0 Traffic Signal Operation Improvements 3608 (85,000) (715,000) 0 0 0 Camino Pablo Pathway Rehabilitation 4076 0 0 (30,000) 0 0 Annual Bicycle, Trails, and Walkways Program 4109 (17,500) (17,500) (17,500) (17,500) 0 Martha Rd-Catherine Ct Ped Path 4140 (38,000) 0 0 0 0
Ped Path MoragaWy ECM to Altam 4168 (89,200) (75,000) 0 0 0 RRFB Crosswalk, Moraga Way at Valley View TBD PW 2 0 (20,000) 0 0 0 Total (234,700) (1,032,500) (47,500) (17,500) 0
Total Expenditures and Uses (234,700) (1,032,500) (47,500) (17,500) 0 Ending Balance 787,232 99,732 94,232 117,732 117,732
Change in Fund Balance (189,700) (687,500) (5,500) 23,500 0 2022-2027 CIP
H.4.c
Packet Pg. 210 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
210 Drainage Impact Fees
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 1,777,797 1,466,797 568,797 30,397 165,897 Revenues and Other Fund Sources
Revenue
4110- Interest 2,000 500 500 500 0
4702 - Drainage Impact Fee 150,000 150,000 150,000 150,000 0 Total 152,000 150,500 150,500 150,500 0
Total Funds Available 1,929,797 1,617,297 719,297 180,897 165,897 Total Revenues and Other Fund Sources 152,000 150,500 150,500 150,500 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Glorietta-Rheem SD Repair PL-492 3100 (175,000) (25,000) 0 0 0 Orchard SD Repair PL-409 & PL-513 3101 (50,000) (200,000) 0 0 0 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 0 (200,000) (100,000) 0 0 Storm Drain Plan & Inventory 4092 (15,000) (15,000) (15,000) (15,000) 0 Storm Drain Liner Ivy Dr (48in) 4094 (130,000) 0 0 0 0
Lavenida Culvert Repair 4148 0 (508,500) 0 0 0
Storm Drain Moraga Wy & Coral 4167 (93,000) (100,000) (573,900) 0 0 Total (463,000) (1,048,500) (688,900) (15,000) 0
Total Expenditures and Uses (463,000) (1,048,500) (688,900) (15,000) 0 Ending Balance 1,466,797 568,797 30,397 165,897 165,897 Change in Fund Balance (311,000) (898,000) (538,400) 135,500 0 2022-2027 CIP
H.4.c
Packet Pg. 211 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
240 Park Dedication Fees
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 987,560 629,560 200,560 (78,940) (43,440) Revenues and Other Fund Sources
Revenue
4110 - Interest 5,000 1,000 500 500 0
4703 - Park Dedication Fees 50,000 50,000 50,000 50,000 0 Total 55,000 51,000 50,500 50,500 0
Total Funds Available 1,042,560 680,560 251,060 (28,440) (43,440) Total Revenues and Other Fund Sources 55,000 51,000 50,500 50,500 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center Window Replacement 4016 0 0 (250,000) 0 0 Community Center HVAC 4050 0 0 (65,000) 0 0
Community Center Exterior Painting 4083 0 (120,000) 0 0 0 Community Center Accessibility Improvements 4086 (15,000) (15,000) (15,000) (15,000) 0 Mini Park (Crossroads Park) 4103 (93,000) 0 0 0 0
Community Park Renovation Plan & Improvements 4112 (140,000) (275,000) 0 0 0 Art and Garden Center Sound Absorption 4113 (15,000) 0 0 0 0 Community Center Roof Replacement 4141 (75,000) 0 0 0 0 Community Center Vinyl Flooring Replacement 4180 (40,000) (50,000) 0 0 0 Art & Garden Ctr Audio Visual 4181 0 (20,000) 0 0 0
Wilder Ranch House Roof Replacement 4184 (35,000) 0 0 0 0 Lighting retrofit (LED) – Wilder fields #1 & #2 TBD PR4 0 0 0 0 (150,000) Total (413,000) (480,000) (330,000) (15,000) (150,000)
Total Expenditures and Uses (413,000) (480,000) (330,000) (15,000) (150,000) Ending Balance 629,560 200,560 (78,940) (43,440) (193,440) Change in Fund Balance (358,000) (429,000) (279,500) 35,500 (150,000) 2022-2027 CIP
H.4.c
Packet Pg. 212 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
255 Grants: Federal
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 0 107,200 618,200 642,200 642,200
Revenues and Other Fund Sources
Revenue
4357-Fed Grant Camino Pablo Path (#3066) 40,000 464,000 24,000 0 0 4357-Fed Grant Hwy Bridge (#0044) 102,700 266,000 0 0 0 4357-Fed Grant Hwy Bridge (#0087) 195,500 689,000 0 0 0 4357-Fed Grant Orinda Wy (#4138) 620,000 0 0 0 0
4357-Fed Grant Traffic Signals (#3608) 50,000 350,000 0 0 0 Total 1,008,200 1,769,000 24,000 0 0
Total Funds Available 1,008,200 1,876,200 642,200 642,200 642,200 Total Revenues and Other Fund Sources 1,008,200 1,769,000 24,000 0 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (71,000) (381,000) 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (160,000) (527,000) 0 0 0 Traffic Signal Operation Improvements 3608 (50,000) (350,000) 0 0 0 Orinda Way Pavement Rehabilitation 4138 (620,000) 0 0 0 0 Total (901,000) (1,258,000) 0 0 0
Total Expenditures and Uses (901,000) (1,258,000) 0 0 0 Ending Balance 107,200 618,200 642,200 642,200 642,200
Change in Fund Balance 107,200 511,000 24,000 0 0
2022-2027 CIP
H.4.c
Packet Pg. 213 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
260 Grants: State
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 232,980 24,229 (506,771) (2,231,771) (2,231,771) Revenues and Other Fund Sources
Revenue
4225-State Transportation Grant Prop 1B (#0044) 8,300 35,000 0 0 0 4225-State Transportation Grant Prop 1B (#0087) 8,500 77,000 0 0 0 4358-CalTrans Local Road Safety Plan(#4185) 40,000 0 0 0 0 4358-State HCD Development Grant (#4163) 120,000 8,000 0 0 0 4358-State Parks Grant Prop 68 (#4112) 0 177,000 0 0 0
Total 176,800 297,000 0 0 0
Total Funds Available 409,780 321,229 (506,771) (2,231,771) (2,231,771) Total Revenues and Other Fund Sources 176,800 297,000 0 0 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Park Renovation Plan & Improvements 4112 0 (177,000) 0 0 0 Solar Back-Up Community Center 4164 (217,551) 0 0 0 0
Emergency generators - various buildings TBD PR 2 0 0 (300,000) 0 0 Total (217,551) (177,000) (300,000) 0 0

PLANNING
Downtown Precise Plan 4163 (120,000) (8,000) 0 0 0
Total (120,000) (8,000) 0 0 0

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (4,000) (39,000) 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (4,000) (69,000) 0 0 0 Camino Pablo Path-Orinda Way to Monte Vista 3066 0 (470,000) (1,150,000) 0 0 Road Safety Plan 4185 (40,000) 0 0 0 0
Glorietta SRTS Raised Crosswalks at Martha TBD PW 5 0 (65,000) (275,000) 0 0 Total (48,000) (643,000) (1,425,000) 0 0
Total Expenditures and Uses (385,551) (828,000) (1,725,000) 0 0 Ending Balance 24,229 (506,771) (2,231,771) (2,231,771) (2,231,771) Change in Fund Balance (208,751) (531,000) (1,725,000) 0 0 2022-2027 CIP
H.4.c
Packet Pg. 214 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
262 Other Grants
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance (6,974) (6,974) (206,974) (206,974) (206,974) Revenues and Other Fund Sources
Revenue
4359-ABAG Housing Element (#5501) 4,000 0 0 0 0
4420-Donations (Orinda Cmmty Foundation ) 235,000 0 0 0 0 (#4103)
4420-Donations (Pk Rec Fdn ) (#4112) 0 200,000 0 0 0
Rule 20A Undergrounding (#4177) 0 170,000 80,000 1,050,000 0 Total 239,000 370,000 80,000 1,050,000 0
Total Funds Available 232,026 363,026 (126,974) 843,026 (206,974) Total Revenues and Other Fund Sources 239,000 370,000 80,000 1,050,000 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Mini Park (Crossroads Park) 4103 (235,000) 0 0 0 0
Community Park Renovation Plan & Improvements 4112 0 (200,000) 0 0 0 Total (235,000) (200,000) 0 0 0

PLANNING
Housing Element Update 5501 (4,000) 0 0 0 0
Total (4,000) 0 0 0 0

PUBLIC WORKS
Bear Creek Bridge Seismic Retrofit 0087 0 (200,000) 0 0 0 Camino Pablo Underground Utility District 4177 0 (170,000) (80,000) (1,050,000) 0 Total 0 (370,000) (80,000) (1,050,000) 0
Total Expenditures and Uses (239,000) (570,000) (80,000) (1,050,000) 0 Ending Balance (6,974) (206,974) (206,974) (206,974) (206,974) Change in Fund Balance 0 (200,000) 0 0 0
2022-2027 CIP
H.4.c
Packet Pg. 215 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
263 Transportation Development Act (TDA)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 2,773 2,773 (77,227) (77,227) (77,227) Revenues and Other Fund Sources
Revenue
4359-Grants Local TDA(#4076) 25,000 30,000 65,000 0 0
4359-Grants Local TDA(#4128) 51,500 0 0 0 0
4359-Grants Local TDA(#4168) 35,800 50,000 0 0 0
Total 112,300 80,000 65,000 0 0
Total Funds Available 115,073 82,773 (12,227) (77,227) (77,227) Total Revenues and Other Fund Sources 112,300 80,000 65,000 0 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Camino Pablo Pathway Rehabilitation 4076 (25,000) (30,000) (65,000) 0 0 Camino Pablo Bicycle Route Corridor (51,500) 0 0 0 0
Improvements
4128
Ped Path MoragaWy ECM to Altam 4168 (35,800) (50,000) 0 0 0 RRFB Crosswalk, Moraga Way at Valley View TBD PW 2 0 (80,000) 0 0 0 Total (112,300) (160,000) (65,000) 0 0
Total Expenditures and Uses (112,300) (160,000) (65,000) 0 0 Ending Balance 2,773 (77,227) (77,227) (77,227) (77,227) Change in Fund Balance 0 (80,000) 0 0 0
2022-2027 CIP
H.4.c
Packet Pg. 216 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
330 CCTA Return To Source (Local Share)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 719,095 689,525 477,005 137,735 271,915 Revenues and Other Fund Sources
Revenue
4110-Interest 3,000 2,000 1,000 1,000 0
4310- CCTA 502,430 512,480 522,730 533,180 0
Total 505,430 514,480 523,730 534,180 0
Total Funds Available 1,224,525 1,204,005 1,000,735 671,915 271,915 Total Revenues and Other Fund Sources 505,430 514,480 523,730 534,180 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
2021 Annual Pavement Project 4155 (45,000) (555,000) 0 0 0 2022 Annual Pavement Project 4166 (490,000) (172,000) 0 0 0 2023 Annual Paving Project 4171 0 0 (863,000) 0 0
2024 Annual Pavement Rehabilitation 4178 0 0 0 (400,000) 0 2025 Annual Pavement Rehabilitation 4183 0 0 0 0 (500,000) 2025 Annual Paving Project TBD PW3 0 0 0 0 (400,000)
Total (535,000) (727,000) (863,000) (400,000) (900,000) Total Expenditures and Uses (535,000) (727,000) (863,000) (400,000) (900,000) Ending Balance 689,525 477,005 137,735 271,915 (628,085) Change in Fund Balance (29,570) (212,520) (339,270) 134,180 (900,000) 2022-2027 CIP
H.4.c
Packet Pg. 217 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
331 CCTA Project Specific Grants
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 0 00 0 0
Revenues and Other Fund Sources
Revenue
4310- Camino Pablo CCTA (#4128) 400,000 0 0 0 0
Total 400,000 0 0 0 0
Total Funds Available 400,000 0 0 0 0
Total Revenues and Other Fund Sources 400,000 0 0 0 0
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Camino Pablo Bicycle Route Corridor (400,000) 0 0 0 0
Improvements
4128
Total (400,000) 0 0 0 0
Total Expenditures and Uses (400,000) 0 0 0 0
Ending Balance 0 00 0 0
Change in Fund Balance 0 00 0 0
2022-2027 CIP
H.4.c
Packet Pg. 218 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
332 CCTA Supplemental (28C)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 80,854 80,154 79,354 77,954 76,554
Revenues and Other Fund Sources
Revenue
4110-Interest 200 200 200 200 0
4310-CCTA 26,900 26,900 26,900 26,900 0
Total 27,100 27,100 27,100 27,100 0
Total Funds Available 107,954 107,254 106,454 105,054 76,554 Total Revenues and Other Fund Sources 27,100 27,100 27,100 27,100 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Annual Bicycle, Trails, and Walkways Program 4109 (22,500) (22,500) (22,500) (22,500) 0 Total (22,500) (22,500) (22,500) (22,500) 0
Other Uses
Regional Administration Fee (5,300) (5,400) (6,000) (6,000) 0 Total (5,300) (5,400) (6,000) (6,000) 0
Total Expenditures and Uses (27,800) (27,900) (28,500) (28,500) 0 Ending Balance 80,154 79,354 77,954 76,554 76,554
Change in Fund Balance (700) (800) (1,400) (1,400) 0
2022-2027 CIP
H.4.c
Packet Pg. 219 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
335 Road Maint Fee (Solid Waste Provider)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 948,301 389,301 613,301 675,301 313,301 Revenues and Other Fund Sources
Revenue
4110-Interest 1,000 2,000 4,000 2,000 0
4233 Road Maint Fee (Garbage) 1,100,000 1,100,000 800,000 816,000 0 Total 1,101,000 1,102,000 804,000 818,000 0
Total Funds Available 2,049,301 1,491,301 1,417,301 1,493,301 313,301 Total Revenues and Other Fund Sources 1,101,000 1,102,000 804,000 818,000 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
2019 Annual and Measure J & L Pavement Rehab 4119/4120 (190,000) 0 0 0 0 Camino Pablo Bicycle Route Corridor (335,000) 0 0 0 0
Improvements
4128
2021 Annual Pavement Project 4155 (1,135,000) (283,000) 0 0 0 2022 Annual Pavement Project 4166 0 (385,000) 0 0 0
Storm Drain Moraga Wy & Coral 4167 0 0 (200,000) 0 0
2023 Annual Paving Project 4171 0 (210,000) (317,000) 0 0 2024 Annual Pavement Rehabilitation 4178 0 0 (225,000) (755,000) 0 2025 Annual Pavement Rehabilitation 4183 0 0 0 (200,000) (550,000) 2025 Annual Paving Project TBD PW3 0 0 0 (225,000) (755,000) 2026 Annual Paving Project TBD PW4 0 0 0 0 (225,000)
Total (1,660,000) (878,000) (742,000) (1,180,000) (1,530,000) Total Expenditures and Uses (1,660,000) (878,000) (742,000) (1,180,000) (1,530,000) Ending Balance 389,301 613,301 675,301 313,301 (1,216,699) Change in Fund Balance (559,000) 224,000 62,000 (362,000) (1,530,000) 2022-2027 CIP
H.4.c
Packet Pg. 220 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
340 Wilder Community Maint. Endowment
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 1,327,494 103,242 103,242 103,242 103,242 Revenues and Other Fund Sources
Revenue
4110-Interest 500 0 0 0 0
Total 500 0 0 0 0
Total Funds Available 1,327,994 103,242 103,242 103,242 103,242 Total Revenues and Other Fund Sources 500 0 0 0 0
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Wilder Fields 1&2 Turf Replacement 4013 (1,224,752) 0 0 0 0 Fencing & Gate Wilder Field 4 4018 0 00 0 0
Lighting retrofit (LED) – Wilder fields #1 & #2 TBD PR4 0 0 0 0 (100,000) Total (1,224,752) 0 0 0 (100,000)
Total Expenditures and Uses (1,224,752) 0 0 0 (100,000) Ending Balance 103,242 103,242 103,242 103,242 3,242
Change in Fund Balance (1,224,252) 0 0 0 (100,000)
2022-2027 CIP
H.4.c
Packet Pg. 221 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
341 Field Maintenance Surcharge
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 224,592 245,092 220,592 251,092 281,592 Revenues and Other Fund Sources
Revenue
4110 - Interest 500 500 500 500 0
4408 Sports Facility Surcharge 20,000 30,000 30,000 30,000 0 Total 20,500 30,500 30,500 30,500 0
Total Funds Available 245,092 275,592 251,092 281,592 281,592 Total Revenues and Other Fund Sources 20,500 30,500 30,500 30,500 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Wilder Fields 1&2 Turf Replacement 4013 0 00 0 0
Lighting retrofit (LED) - tennis courts TBD PR3 0 (55,000) 0 0 0 Total 0 (55,000) 0 0 0
Total Expenditures and Uses 0 (55,000) 0 0 0
Ending Balance 245,092 220,592 251,092 281,592 281,592
Change in Fund Balance 20,500 (24,500) 30,500 30,500 0
2022-2027 CIP
H.4.c
Packet Pg. 222 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
350 Facility Improvement Surcharge
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 87,055 87,055 2,055 2,055 2,055
Revenues and Other Fund Sources
No Funds 0 00 0 0
Total 0 00 0 0
Total Funds Available 87,055 87,055 2,055 2,055 2,055
Total Revenues and Other Fund Sources 0 00 0 0
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center HVAC 4050 0 00 0 0
Community Center Exterior Painting 4083 0 (30,000) 0 0 0 Community Center Carpet Replacement TBD PR5 0 (55,000) 0 0 0 Total 0 (85,000) 0 0 0
Total Expenditures and Uses 0 (85,000) 0 0 0
Ending Balance 87,055 2,055 2,055 2,055 2,055
Change in Fund Balance 0 (85,000) 0 0 0
2022-2027 CIP
H.4.c
Packet Pg. 223 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
391 General Plan Permit Surcharge
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 116,115 66,115 116,115 166,115 216,115 Revenues and Other Fund Sources
Revenue
4506- General Plan Surcharge 50,000 50,000 50,000 50,000 0 Total 50,000 50,000 50,000 50,000 0
Total Funds Available 166,115 116,115 166,115 216,115 216,115 Total Revenues and Other Fund Sources 50,000 50,000 50,000 50,000 0 Expenditures and Uses
Capital Projects & Equipment

PLANNING
Housing Element Update 5501 (100,000) 0 0 0 0
Total (100,000) 0 0 0 0
Total Expenditures and Uses (100,000) 0 0 0 0
Ending Balance 66,115 116,115 166,115 216,115 216,115
Change in Fund Balance (50,000) 50,000 50,000 50,000 0
2022-2027 CIP
H.4.c
Packet Pg. 224 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
514 Stormwater Utility Assessment
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 279,664 297,377 59,543 53,543 39,043
Revenues and Other Fund Sources
Revenue
4712 NPDES - Storm Utility Assessment 310,000 300,000 300,000 300,000 0 Total 310,000 300,000 300,000 300,000 0
Total Funds Available 589,664 597,377 359,543 353,543 39,043 Total Revenues and Other Fund Sources 310,000 300,000 300,000 300,000 0 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Green Infrastructure Program for Pavement (35,000) (30,000) (30,000) (30,000) 0 Projects
4146
2021 Annual Pavement Project 4155 0 (240,000) 0 0 0
Total (35,000) (270,000) (30,000) (30,000) 0
Other Uses
Public Works Dept Operating Costs (257,287) (267,834) (276,000) (284,500) 0 Total (257,287) (267,834) (276,000) (284,500) 0
Total Expenditures and Uses (292,287) (537,834) (306,000) (314,500) 0 Ending Balance 297,377 59,543 53,543 39,043 39,043
Change in Fund Balance 17,713 (237,834) (6,000) (14,500) 0 2022-2027 CIP
H.4.c
Packet Pg. 225 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
520 Library Parcel Tax
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 302,123 384,591 69,849 205,042 580
Revenues and Other Fund Sources
Revenue
4100 - Parcel Taxes 523,158 523,848 524,193 524,538 0
4110 - Interest 1,000 1,000 1,000 1,000 0
Total 524,158 524,848 525,193 525,538 0
Total Funds Available 826,281 909,439 595,042 730,580 580 Total Revenues and Other Fund Sources 524,158 524,848 525,193 525,538 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Library Boiler Replacement 4161 0 (106,250) 0 0 0
Library Roof Replacement 4173 0 (72,250) 0 0 0
Replace Library Air Handlers 4174 0 (161,500) 0 0 0
Library Painting (Ext. & Interior) 4175 0 (127,500) 0 0 0 Library Exterior Accent Tile Replacement 4179 (85,000) 0 0 0 0 Library elevator modernization TBD PR1 0 0 0 (320,000) 0 Total (85,000) (467,500) 0 (320,000) 0
Other Uses
Library Op Cost Without Capital (356,690) (372,090) (390,000) (410,000) 0 Total (356,690) (372,090) (390,000) (410,000) 0
Total Expenditures and Uses (441,690) (839,590) (390,000) (730,000) 0 Ending Balance 384,591 69,849 205,042 580 580
Change in Fund Balance 82,468 (314,742) 135,193 (204,462) 0 2022-2027 CIP
H.4.c
Packet Pg. 226 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
603 Building Maintenance (ISF)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 894,242 896,272 760,772 840,022 921,592 Revenues and Other Fund Sources
Revenue
4110 - Interest 2,000 2,000 2,000 2,000 0
4899 - Charges for Indirect Costs 177,030 188,950 194,620 200,460 0 Total 179,030 190,950 196,620 202,460 0
Total Funds Available 1,073,272 1,087,222 957,392 1,042,482 921,592 Total Revenues and Other Fund Sources 179,030 190,950 196,620 202,460 0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
City Hall Elevator 4145 (20,000) 0 0 0 0
Install Mini Split HVAC System at Orinda Library 4160 (30,000) 0 0 0 0 Library Boiler Replacement 4161 0 (18,750) 0 0 0
Library Roof Replacement 4173 0 (12,750) 0 0 0
Replace Library Air Handlers 4174 0 (28,500) 0 0 0
Library Painting (Ext. & Interior) 4175 0 (22,500) 0 0 0 Library Exterior Accent Tile Replacement 4179 (15,000) 0 0 0 0 City Hall Exterior Painting 4182 0 (130,000) 0 0 0
Total (65,000) (212,500) 0 0 0
Other Uses
Annual Operating Expenditures (Repairs / Equip) (112,000) (113,950) (117,370) (120,890) 0 Total (112,000) (113,950) (117,370) (120,890) 0
Total Expenditures and Uses (177,000) (326,450) (117,370) (120,890) 0 Ending Balance 896,272 760,772 840,022 921,592 921,592
Change in Fund Balance 2,030 (135,500) 79,250 81,570 0
2022-2027 CIP
H.4.c
Packet Pg. 227 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
605 Vehicle Replacement (ISF)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 972,333 916,453 705,963 629,383 575,183 Revenues and Other Fund Sources
Revenue
4110 - Interest 2,000 2,000 2,000 2,000 0
4146 - Sale of Salvaged Equip 5,000 1,000 3,000 3,000 0 4899 Replacement Charges 138,120 151,280 156,000 161,000 0 Total 145,120 154,280 161,000 166,000 0
Total Funds Available 1,117,453 1,070,733 866,963 795,383 575,183 Total Revenues and Other Fund Sources 145,120 154,280 161,000 166,000 0 Expenditures and Uses
Capital Projects & Equipment

CITY MANAGER
Fleet Replacements 0020 (201,000) (364,770) (237,580) (220,200) 0 Total (201,000) (364,770) (237,580) (220,200) 0
Total Expenditures and Uses (201,000) (364,770) (237,580) (220,200) 0 Ending Balance 916,453 705,963 629,383 575,183 575,183
Change in Fund Balance (55,880) (210,490) (76,580) (54,200) 0 2022-2027 CIP
H.4.c
Packet Pg. 228 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
612 General & Long Term Plans
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 766,391 530,037 262,037 264,037 266,037 Revenues and Other Fund Sources
Revenue
4110 - Interest 3,000 2,000 2,000 2,000 0
Total 3,000 2,000 2,000 2,000 0
Total Funds Available 769,391 532,037 264,037 266,037 266,037 Total Revenues and Other Fund Sources 3,000 2,000 2,000 2,000 0 Expenditures and Uses
Capital Projects & Equipment

PLANNING
Downtown Precise Plan 4163 (85,131) (89,000) 0 0 0
Housing Element Update 5501 (115,000) (181,000) 0 0 0
Total (200,131) (270,000) 0 0 0
Other Uses
Staffing Project Mgr (Project #4163) (39,223) 0 0 0 0
Total (39,223) 0 0 0 0
Total Expenditures and Uses (239,354) (270,000) 0 0 0
Ending Balance 530,037 262,037 264,037 266,037 266,037
Change in Fund Balance (236,354) (268,000) 2,000 2,000 0 2022-2027 CIP
H.4.c
Packet Pg. 229 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting) DRAFT
700 Capital Improvement (General)
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 2,157,988 836,838 393,338 228,338 73,338 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center Roof Replacement 4141 (220,000) 0 0 0 0 Solar Back-Up Community Center 4164 (96,150) 0 0 0 0
Total (316,150) 0 0 0 0

PUBLIC WORKS
City Hall Slide Stabilization 4108 (835,000) 0 0 0 0
Annual Drainage Facilities Improvement Program 4111 (170,000) (170,000) (165,000) (155,000) 0 Martha Rd-Catherine Ct Ped Path 4140 0 (242,000) 0 0 0
Drainage Impvt 25 La Cuesta 4170 0 (31,500) 0 0 0
Total (1,005,000) (443,500) (165,000) (155,000) 0
Total Expenditures and Uses (1,321,150) (443,500) (165,000) (155,000) 0 Ending Balance 836,838 393,338 228,338 73,338 73,338
Change in Fund Balance (1,321,150) (443,500) (165,000) (155,000) 0 704 Road / Drainage Stabilization
Source '21/'22 '22/'23 '23/'24 '24/'25 '25/'26
Beginning Balance 825,526 735,526 445,526 445,526 445,526 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Canon Dr. Embankment repair 3548 (20,000) 0 0 0 0
Camino Sobrante at Golf Course Slide Stabilization 4152 (70,000) 0 0 0 0 San Pablo Creek Culvert Repair TBD PW1 0 (290,000) 0 0 0 Total (90,000) (290,000) 0 0 0
Total Expenditures and Uses (90,000) (290,000) 0 0 0
Ending Balance 735,526 445,526 445,526 445,526 445,526
Change in Fund Balance (90,000) (290,000) 0 0 0
2022-2027 CIP
H.4.c
Packet Pg. 230 Attachment: Attach C SOURCES AND USES OF FUNDS (2812 : CIP Update, 2nd meeting)

CITY OF ORINDA - CAPITAL IMPROVEMENT PLAN

UNFUNDED CIP PROJECTS LIST
FY 21/22 to FY 26/27 CIP
In lieu of individual project sheets for projects that do not have funding, this list represent projects that of significance but do not have funding sources identified. These projects will not move forward unless funding sources can be identified. The order of the project listed below do not present priority.

Public Works Dept. /Transportation Projects

1. Downtown Intersection Operational Improvements
Description/Notes: Consider reconfiguration of the intersection of Camino Pablo/EB Hwy 24 Offramp/Brookwood Rd, including a traffic circle/roundabout or removal of some traffic movements. Due to the five legs to this intersection, signal operations are protracted and can be somewhat difficult to discern. Due to the high volumes of vehicles along Camino Pablo and the Hwy 24 off-ramp, multi-lanes within the circle must be considered to operate with reasonable level of service. Special consideration must be evaluated for pedestrian and bicycle traffic safety due to the lack of right of way control afforded by standard traffic signals.

Cost: TBD

2. Camino Sobrante Slope Stabilization
Description/Notes: This project contemplates a reconstruction and rehabilitation of Camino Sobrante from Orinda Way east to El Ribero. No funds have been secured for this major reconstruction project, which will include a geotechnical study for slope stabilization and repair.

Cost: TBD

3. Moraga Way at Stein Way Improvements
Description/Notes: The project is identified in the Lamorinda Fee and Financing Authority Expenditure Plan. It would address the increased traffic accessing Moraga Way at this intersection. The scope of the project is still to be determined.

Cost: $750,000

4. Rheem Blvd. & Glorietta Blvd. Intersection Improvements (#3038) Description/Notes: The need for installation of a traffic signal at this intersection was identified in the Lamorinda Transportation Improvement Program (1994) based on the proposed Rancho Palos Colorados project in Moraga, which has not yet occurred. The need for improvements to this intersection continues to be monitored and will likely not be implemented until Moraga completes their Rancho Palos Colorados project.

Cost: $TBD

5. Sign Inventory and Replacement
Description/Notes: Inventory of Existing Roadway Signage including condition and retroreflectivity; add to GIS database. Establish a protocol of sign replacement by type or age Cost: $TBD
H.4.d
Packet Pg. 231 Attachment: Master Unfunded CIP Project List June 7, 2022 (2812 : CIP Update, 2nd meeting)

6. Full trash capture/Triton Drop Inlet to capture oil & grease runoff from Chevron Description/Notes: Install full trash capture device at inlet near Chevron gas station. Chevron may have a future improvement project. Depending on the future improvement project, the City may place a requirement for Chevron to construct this project.

Cost: $TBD

7. Happy Valley Road Guardrail/Embankment Stabilization Description/Notes: Repair the slide on the northerly side of Happy Valley Road south of Sundown Terrance (near the border of Lafayette), consider soldier pile retaining walls along the west side of Happy Valley Road just north of the Sundown Terrance, and provide additional pavement width to install metal beam guardrails. Ref. CCTA CTPL potential project list.

Cost: $1,250,000+

8. Ichabod Ln. Drainage (Project #4154)
Description/Notes: Per request from resident to reduce surface drainage in gutter along the frontage of the beginning of Ichabod Lane (89 Sleepy Hollow Lane) by installing new storm drain system 200’ uphill to open space ditch.

Cost: $425,000

9. Daryl Drive Neighborhood Drainage Improvements
Description/Notes: Perform drainage studies on the Daryl Drive culvert between Overhill Rd. and Marth Rd. to allow design and construction of capacity improvements to the system. This will require permitting from regulatory agencies and the associated environmental studies.

Easements to allow improvements on portions of private property will likely be required.

Cost: $800,000

10. Washington Ln. Widening
Description/Notes: Utilizing Study completed in 2020 (project #4176), acquire easement if necessary to widen street for improved fire dept. access.

Cost: $800,000

11. Hwy 24/Camino Pablo Interchange Landscape Improvements Description/Notes: Improve landscaping appearance at this location. Determine if Caltrans, who has control of this location, would entertain a design prepared by the City for their review.

Irrigation of the site would be a major consideration as new service meters are very expensive and drought surcharges may apply. Review and approval by Caltrans will be required if such project is allowed to proceed by Caltrans. Ongoing maintenance agreements would likely be required.

Cost: Initial landscaping plans and review $30,000. Irrigation and installation: $100,000 plus, depending on extent of improvements.

H.4.d
Packet Pg. 232 Attachment: Master Unfunded CIP Project List June 7, 2022 (2812 : CIP Update, 2nd meeting) Public Works Dept. /Trail, Pedestrian and Bicycle Projects

12. Miner Road Pedestrian Bridge at San Pablo Creek
Description/Notes: Construct a pedestrian bridge over San Pablo Creek. Ref. CCTA CTPL potential project list.

Cost: $TBD

13. Brookwood Road Walkway
Description/Notes: Provide a pedestrian walkway along Brookwood Road. (#7 on “Top 10” list compiled from BTW Plan)
Cost: $TBD

14. Aesthetic Enhancement - Sandblast & Paint Pedestrian Overcrossing Hwy. 24 on-ramp (end of Orinda Way)
Description/Notes: Existing bridge surface meets minimum maintenance level, consider aesthetic enhancement with sandblast and paint this Caltrans-owned bridge, which is maintained by the City under a Maintenance Agreement with Caltrans. Work will need to include containment facilities. Caltrans permits will be required.

Cost: $125,000

15. Orinda Oaks/Oak Springs Fire Evacuation & Trail Access to Wilder Description/Notes: Acquire easements to connect to existing easement to provide trail connecting the Wilder development (at the east end of Fiddleneck Way) to Stein Way (west of Oak Rd.

Cost: $300,000
Parks & Recreation Dept./Parks

16. Park and Recreation Master Plan (#4059)
Description/Notes: Develop a Parks and recreation Master Plan with consideration of the recently adopted Bicycle, Trails, and Walkways Master Plan. The existing Master Plan was adopted in 1988.

Cost: $100,000

17. Parklands Acquisition (#4060)
Description/Notes: Provide funding for parkland acquisition opportunities as provided in the Orinda General Plan and Parks Master Plan.

Cost: $TBD

18. Park Monument Signage (#4113)
Description/Notes: Develop program to replace aging signs, and implement, subject to design and cost estimates.

Cost: $ TBD
H.4.d
Packet Pg. 233 Attachment: Master Unfunded CIP Project List June 7, 2022 (2812 : CIP Update, 2nd meeting)

19. Community Park Tennis Court Lighting Retrofit and Pole Painting Description/Notes: Replace the outdated, inefficient existing lighting system for the 3 tennis courts and practice court in the community park with LED technology will result in a more efficient, effective, and environmentally-friendly facility. The existing poles also require repainting.

Cost: $ 75,000

20. Wilder Fields 1 & 2 Lighting Retrofit
Description/Notes: Replacing the existing lighting system for Wilder Fields 1 and 2 with LED technology will provide more efficient, effective, and environmentally-friendly lighting for these heavily used sports fields.

Cost: $ 200,000
Parks & Recreation Dept./Facilities

21. Art & Garden Center Parking Lot
Description/Notes: Construct a parking lot uphill of the Art & Garden Center with ADA pathway.

Funding has not be identified. Wilder residents have provided initial feedbacks. The scope of this parking lot needs to be further developed.

Cost: $150,000

22. Upgrades to City Hall Pedestrian Paths
Description/Notes: Upgrade City Hall pedestrian paths, including adding lighting and railing.

Cost: $50,000

23. Community Center Kitchen Renovations (#4022)
Description/Notes: Upgrade kitchen to meet current health and safety codes.

Cost: $75,000

24. Orinda Oaks Park Restroom Replacement (#TBD4012)
Description/Notes: The project replaces the existing aged restroom with a new, efficient and accessible facility.

Cost: $100,000

25. Camino Pablo Median Landscaping Upgrade – Santa Maria to Camino Encinas.

Description/Notes: Landscaping upgrade for remaining areas following 2019 project.

Cost: $120,000
Date added to this list: June 7, 2022
Planning Dept.

26. Near-Term Downtown Pedestrian Safety and Beautification Enhancements Description/Notes: The project area for this project is focused on the connections between the Theatre District and BART and the Village District and BART. This includes re-opening the second pedestrian entrance to BART, beautification of the pedestrian undercrossing, pedestrian safety and comfort improvements, and improving the landing of the walkway from the pedestrian H.4.d
Packet Pg. 234 Attachment: Master Unfunded CIP Project List June 7, 2022 (2812 : CIP Update, 2nd meeting) bridge from BART to the Village District, including creating a gateway to the existing pedestrian bridge near the southern end of Orinda Way (as detailed on pages 22-27 and 36-38 of the ConnectOrinda Plan). Potential funding could come from Measure RR and CCTA Measure J. Ref.

CCTA CTPL potential project #3043.

Cost: $50,000 - 650,000

27. Construct Living Landscape Berm on Bryant Way
Description/Notes: Enhance Bryant Way through visual screening and freeway noise attenuation by creating an earthen mound with vegetation on top of it along the freeway side of Bryant Way (as detailed on pages 42-44 of the ConnectOrindaPlan). (Note this project is an expansion of the “Visual Screening Enhancements” project which appeared in the 2019-2023 Potential Project List (F). The planting work in that project was completed) Cost: $200,000 - $400,000

28. San Pablo Creek Restoration (CIP Project #4159)
Description/Notes: Perform creek hydrology study work, determine potential creek alignments, determine trail alignments for future pedestrian creek trail, provide a pedestrian connection to the de Laveaga (EBMUD) trail, and perform property acquisition due diligence. Plan for public creek access (as detailed on pages 28-32 of the ConnectOrinda Plan). Future creek restoration phases would include CEQA compliance and project implementation. Note: The State Water Board has allowed mitigation fees (from creek/culvert project regulatory permit conditions) to be paid into this project. Note: A portion of this work (technical/ hydraulic evaluations) will be included as part of the Downtown Precise Plan CIP Project #4163.

Cost: $125,000 (study only)

29. Library Terrace Area Pedestrian Improvements
Description/Notes: This project will include replacing the existing surface material with decomposed granite, installing string lighting (if not already completed through remaining ConnectOrinda funds), permanent games (such as concrete foosball), and outdoor furnishings that transform the area into a well-used area for people of all ages that remains beautiful (as detailed on pages 33-35 of the ConnectOrinda Plan).

Cost: $100,000

30. Murals Along Camino Pablo Near State Route 24
Description/Notes: Create murals along Camino Pablo near State Route 24 and Vashell Way. This includes the pedestrian bridges between the two sides of Downtown and BART (as shown on pages 61-62 of the ConnectOrinda Plan). The Vashell Way mural would be located on the south-east wall of the Casa Orinda building (as shown on page 40 of the ConnectOrinda Plan).

This project includes funding for the community process of selecting qualified artists as well as partial funding for the murals. The intent is to use the city funding as seed money to be used as matching funds for community fundraising. Staff will outreach to the community groups for possible partnerships and potential philanthropic giving to fully fund the mural art desired by the community.

Cost: $10,000 (seed money only; private donations needed to implement project) H.4.d
Packet Pg. 235 Attachment: Master Unfunded CIP Project List June 7, 2022 (2812 : CIP Update, 2nd meeting)

31. Vashell Way Pedestrian Activation
Description/Notes: Enhance Theatre District activity through transformation of Vashell Way into a part-time pedestrian alley. The project would include special paving, murals, lighting, and bollards (as detailed on pages 39-41 of the ConnectOrinda Plan). Potential funding could come from Measure RR and philanthropic community groups/community members.

Cost: $250,000
H.4.d
Packet Pg. 236 Attachment: Master Unfunded CIP Project List June 7, 2022 (2812 : CIP Update, 2nd meeting)