IMPORTANT NOTICE REGARDING THIS MEETING: To protect our residents, officials, and staff, and in alignment with AB 361 and Orinda City Council Resolution No. 42-21, in which certain teleconference requirements of the Brown Act have been suspended, including the requirement to provide a physical location for members of the public to participate in the meeting, this meeting will be held by Teleconference.
BY
TELECONFERENCE
VIA
ZOOM WEBINAR
By PC:
MEETING URL:
https://tinyurl.com/ncusvn4h
MEETING ID: 924 9319 5201
By Telephone:
+1 669-900-9128
MEETING ID: 924 9319 5201
CITY COUNCIL
AGENDA
Tuesday, June 21, 2022
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 06.21.22
How to follow or participate in the meeting:
Members of the public may observe and participate in the meeting at the teleconference location highlighted above. To ensure that the City Council receives your comments, we strongly encourage you to submit your comments in writing in advance of the meeting by following instructions below:
Send your e-mail to [email protected] by 3pm on the day of the meeting.
Those e-mails will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:https://cityoforinda.box.com/s/aqrelwbwv0wc37m5hkju2o8a0sta7bup Comments may also be submitted by e-mail during the meeting up until the closure of public comment period on the relevant agenda item. These will be read into the record by staff at their normal cadence and will be limited to a maximum of 3 minutes. To be read into the record, e-mail must contain in the subject line “Public Forum – Not on the Agenda” or “Public Comment – Agenda Item #” with the relevant agenda item indicated.
To comment orally in real time during the meeting, you may use the Zoom “raise your hand” function on your computer screen or the *9 function on your phone.
City Council
Agenda Page 2 06.21.22
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
Councilmembers: Darlene Gee, Nick Kosla, Amy Worth
Vice Mayor Inga Miller, Mayor Dennis Fay
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation recognizing the 80th Anniversary of Executive Order 9066 and in solemn remembrance of the many Americans of Japanese Descent who were forcefully evacuated from their homes and interned in concentration camps during World War II E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. June 7, 2022 - Closed Session
2. June 7, 2022 - Regular Meeting
F.2. Authorization For Continued Use of Remote Teleconference for City Meetings
Recommendation:
City Council
Agenda Page 3 06.21.22
Approve the Ratification of Orinda City Council Resolution No. 42-21 and Authorize the Continued Use of Teleconference Meetings for the Period of June 22, 2022 to July 21, 2022 Pursuant to the Provisions of Assembly Bill 361.
F.3. Adoption of Appropriation Limit For Fiscal Year 2022-2023 Recommendation:
Adopt Resolutions #27-22 establishing the Annual Appropriations Limit for Fiscal Year 2022-2023.
F.4. Request Approval to Accept Art Donation from former Orinda Resident
Recommendation:
Approve request to accept the donation of a Robert Holmes sculpture by recently-relocated former Orinda resident Anna Lijphart.
F.5. Authorize Contract Amendment #2 to a Professional Services Contract with Hohbach Lewin, Inc. for the City Hall Slope Stabilization Project (Project #4108)
Recommendation:
Staff recommends that City Council authorize the City Manager and City Clerk to execute Contract Amendment No. 2 with Hohbach Lewin, Inc., subject to approval as to form by the City Attorney, to increase the contract limit by $13,000 for a total contract amount of $91,000.
F.6. Approve Interagency Agreement with the Contra Costa County Animal Services Department for Animal Control Services
Recommendation:
Approve and Authorize the City Manager to execute an agreement for animal control services with the Contra Costa County Animal Services Department for a new two (2) year term at a total cost not to exceed $330,000.
G. PUBLIC HEARING
G.1. Public Hearing to Confirm the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986- 1 Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2023 Recommendation:
Open the Public Hearing, receive public testimony, close the Public Hearing and consider adoption of Resolution 30-22, Confirming the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1, Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2023.
City Council
Agenda Page 4 06.21.22
G.2. Public Hearing for Development Impact Fees and Fees for Services Provided by the Planning, Public Works and Engineering Services, Parks and Recreation, Police and Administrative Services Departments (Master Fee Schedule)
Recommendation:
Staff recommends that the Council hold a public hearing to consider the proposed revised Fee Schedule and approve it by the adoption of Resolution 28-22.
H. POLICY MATTERS
H.1. Supplemental Sales Tax Oversight Commission (SSTOC) Ad Hoc Presentation and Discussion of Fire Prevention and Emergency Preparedness Program Elements
Recommendation:
1) Receive a Report from the SSTOC Ad Hoc; 2) Receive an Update on the Fire District/City 2 X 2 Committee; and 3) Discuss Opportunities for additional Fire District and City Collaboration on Fire Prevention and Implementation of Program Elements Utilizing Measure R Funding, and Provide Direction, if Any.
H.2. Adoption of Resolution #32-22 Approving the Fiscal Year 2022-2023 Mid-Cycle Update To The Biennial Budget, Approval of Certain Annual and On-Call Contracts and the Allocation of Existing Unassigned General Fund Balance.
Recommendation:
Adopt the Resolution which authorizes spending for Fiscal Year 2022- 2023, Approves Certain Annual and On-Call Service Contracts, and, Allocates Existing Unassigned General Fund Balances.
H.3. Adoption of Capital Improvement Plan (CIP) Update (Fiscal Years 2021/2022-2026/2027
Recommendation:
Adopt Resolution 31-22 which approves the Capital Improvement Plan Update (Fiscal Years 2021/2022-2026/2027)
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
The next Regular Meeting of the Orinda City Council will be held on Tuesday, July 05, 2022 at 7:00 PM.
City Council
Agenda Page 5 06.21.22
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notice ~
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting. For information on the next regular or special City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org.
~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary.
Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.