MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING
IN PERSON, BY TELECONFERENCE, OR VIEW ON YOUTUBE AS LISTED BELOW https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:
Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676
CITY COUNCIL
AGENDA
Tuesday, June 20, 2023
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 06.20.23
How to follow and/or participate in the meeting:
IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.
REMOTE COMMENTS: Use the Zoom “raise hand” function on your computer screen, or the *9 function on your phone to comment remotely. Public comment is generally limited to 3 minutes per speaker per agenda item. The Zoom participation option is provided to the public as a courtesy in order to facilitate participation. The City cannot, however, guarantee the adequacy of the audio/video quality or that meeting participation will be uninterrupted via Zoom. If technical difficulties arise relating to the Zoom participation option, the meeting may continue with public attendance in person only.
WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:
Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
City Council
Agenda Page 2 06.20.23
Councilmembers: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Inga Miller
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Introduction of New Employee Mark Callaway, Recreation Coordinator
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. May 2, 2023 Regular Meeting
2. May 9, 2023 Regular Meeting
F.2. Adoption of Appropriation Limit For Fiscal Year 2023-2024 Recommendation:
Adopt Resolutions #37-23 establishing the Annual Appropriations Limit for Fiscal Year 2023-2024.
F.3. Adopt Updated Consolidated Salary Schedule for Regular City Positions
Recommendation:
Staff recommends the City Council adopt Resolution No. 40-23 updating the Consolidated Salary Schedule for regular city positions.
F.4. Award Construction Contract for the Red Flag Parking Sign Project #4197 to McGuire-Pacific Constructors
City Council
Agenda Page 3 06.20.23
Recommendation:
Staff recommends that the City Council Award the contract for construction of the Red Flag Parking Sign Project #4197 to McGuirePacific Constructors for an amount of $197,596.00; authorize program expenditure up to $227,235 (includes a 15% contingency); and authorize the City Manager to execute the contract on behalf of the City, subject to approval as to form by the City Attorney
F.5. Acceptance of the Library Parcel Tax Independent Review Annual Report For The Period Ending (June 30, 2022)
Recommendation:
Receive and accept the Report for the period ending June 30, 2022.
G. PUBLIC HEARING
G.1. Public Hearing for Development Impact Fees and Fees for Services Provided by the Planning, Public Works and Engineering Services, Parks and Recreation, Police and Administrative Services Departments (Master Fee Schedule)
Recommendation:
Staff recommends that the Council hold a public hearing to consider the proposed revised Fee Schedule and approve it by the adoption of Resolution 36-23.
H. POLICY MATTERS
H.1. Adoption of Biennial Budget For Fiscal Years 2023-24 and 2024-2025 and Capital Improvement Plan (CIP) Update for Fiscal Years 2022-23- 2027-28 or Adoption of a Continuing Budget Resolution
Recommendation:
1) Receive the Staff presentation and input from the public; 2) Incorporate any changes to the appropriations in accordance with CIP and Budget discussion; 3) Adopt Resolution No. 42-23 which authorizes spending Budgets for two Fiscal Years (FY 2023-24 and FY 2024-25) and Approves Certain Annual and On-Call Contracts; 4) Adopt Resolution 41-23 Approving the Capital Improvement Plan Update (Fiscal Years 2022-23- 2027-28), OR Adopt Continuing Budget Resolution 43-23.
H.2. Award a Construction Contract to Replace Retaining Wall on Camino Sobrante (adjacent to #56) to Cowan & Thompson Construction, Inc., of Martinez, California (City Project #PW 1.14) and Appropriate Necessary Funding
Recommendation:
City Council
Agenda Page 4 06.20.23
Staff recommends that the City Council: (1)
Waive the competitive bid process for the subject work to replace a deteriorated retaining wall impacted by Winter Storms adjacent to #56 Camino Sobrante; (2) Award a construction contract for said work to Cowan & Thompson Construction, Inc. for an amount of $149,175; (3) Approve Budget Change Form (Attachment D).
I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, July 11, 2023 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, City Council
Agenda Page 5 06.20.23
22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.