MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING
IN PERSON, BY TELECONFERENCE, OR VIEW ON YOUTUBE AS LISTED BELOW https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:
Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676
CITY COUNCIL
AGENDA
Tuesday, July 11, 2023
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 07.11.23
How to follow and/or participate in the meeting:
IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.
REMOTE COMMENTS: Use the Zoom “raise hand” function on your computer screen, or the *9 function on your phone to comment remotely. Public comment is generally limited to 3 minutes per speaker per agenda item. The Zoom participation option is provided to the public as a courtesy in order to facilitate participation. The City cannot, however, guarantee the adequacy of the audio/video quality or that meeting participation will be uninterrupted via Zoom. If technical difficulties arise relating to the Zoom participation option, the meeting may continue with public attendance in person only.
WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:
Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
City Council
Agenda Page 2 07.11.23
Councilmembers: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Inga Miller
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Certificate of Recognition to Orinda Senior Housing Foundation for Vista Verde Project – Pacific Coast Builders Conference 2023 Gold Nugget Award Winner
D.2. Contra Costa County Animal Services Department Update E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.
Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.
F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. May 9, 2023 Closed Session
2. June 6, 2023 Regular Meeting
3. June 20, 2023 Closed Session
4. June 20, 2023 Regular Meeting
F.2. Quarterly Report of Cash Disbursements for the Period January 1, 2023 through March 31, 2023 and Summary of Revenue,
Expenditures, and Preliminary Fund Balances for July 1, 2022 through March 31, 2023
Recommendation:
City Council
Agenda Page 3 07.11.23
Staff recommends that the City Council receive and file this report of cash disbursements, and preliminary fund balances for the period of JanuaryMarch 2023.
F.3. Authorize Contract Amendment No. 4 with Fisher Geotechnical for On-Call Geotechnical Engineering Services
Recommendation:
Staff recommends that the City Council approve Contract Amendment No. 4 for Fisher Geotechnical to increase the contract value to $300,000.
F.4. Approve Cooperative Paving Agreement between the City and East Bay Municipal Utility District (“EBMUD”) for Rehabilitation of Miner Road Following EBMUD Pipeline Project
Recommendation:
Staff recommends that the City Council approve the cost sharing agreement with EBMUD related to pavement restoration work on Miner Road; and authorize the City Manager to execute the agreement on behalf of the City.
G. PUBLIC HEARING
H. POLICY MATTERS
H.1. SSTOC Updated Goals
Recommendation:
Receive Report and Review Updated Wildfire Prevention and Emergency Preparedness Goals as promulgated by the Supplemental Sales Tax Commission, Discuss, and Provide Direction, if any.
H.2. Resolution Honoring Former Long-time Acclaimed Miramonte High School Teacher, Coach, and Mentor Otis (Odie) McCain by Naming an Athletic Field at Wilder Park in his Honor.
Recommendation:
Staff recommends the City Council approve City Council Resolution 44-23 in order to honor long-time acclaimed Miramonte High School teacher, coach, and mentor Otis (Odie) McCain by naming an athletic field at Wilder Park (Field 2) in his honor and direct staff to obtain and install agreed-upon signage.
H.3. Designation of Voting Delegate and Potential Alternate at the League of California Cities Annual Conference
Recommendation:
Designate Voting Delegate (and potential Alternate) at the League of California Cities Annual Business Meeting at the September 20-22, 2023 League Annual Conference and Expo in Sacramento
I. COUNCILMEMBERS' REPORTS
City Council
Agenda Page 4 07.11.23
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. ADJOURNMENT
The next meeting of the Orinda City Council will be held on Tuesday, July 18, 2023 at 7:00 PM.
Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.
Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.
I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.
D.1
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Communication: Certificate of Recognition to Orinda Senior Housing Foundation for Vista Verde Project – Pacific Coast Builders Conference D.1
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Communication: Certificate of Recognition to Orinda Senior Housing Foundation for Vista Verde Project – Pacific Coast Builders Conference D.1
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Communication: Certificate of Recognition to Orinda Senior Housing Foundation for Vista Verde Project – Pacific Coast Builders Conference AGENDA TITLE: City Council Minutes
RECOMMENDATION:
Approve City Council Minutes:
1. May 9, 2023 Closed Session
2. June 6, 2023 Regular Meeting
3. June 20, 2023 Closed Session
4. June 20, 2023 Regular Meeting
ATTACHMENTS:
A. City Council Closed Session Minutes of May 9, 2023
B. City Council Minutes of June 6, 2023
C. City Council Closed Session Minutes of June 20, 2023 D. City Council Minutes of June 20, 2023
Respectfully Submitted by:
Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:
F.1
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MAY 9, 2023
CITY OF ORINDA
CITY COUNCIL CLOSED SESSION MINUTES
6:30 PM - SPECIAL MEETING
A. CALL TO ORDER/ ROLL CALL
Mayor Miller called the meeting to order at 6:30 p.m. and City Manager Biggs called the roll. All Councilmembers were present.
OPEN SESSION IDENTIFICATION OF CLOSED SESSION MATTERS
The Closed Session Matters were identified.
C. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
There were no members of the public wishing to speak.
D. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS. Pursuant to
Government Code Section 54957.6 - Conference with the City's designated labor negotiators, David Biggs (City Manager), Doug Alessio, (Administrative Services Director), to review the City's position and instruct the City's designated representatives regarding negotiations all bargaining units.
B. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION.
Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No. N23-0579.
E. OPEN SESSION REPORT REGARDING CLOSED SESSION
Mayor Miller announced that there was no reportable action.
F. ADJOURNMENT
The meeting adjourned at approximately 7:00 P.M.
_______________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Closed Session Minutes of May 9, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 1 of 22 06.06.23
JUNE 6, 2023
CITY OF ORINDA
CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: https://tinyurl.com/Orinda-Public-Comments.They are also kept in the City Clerk’s Office as part of the public record and available upon request. 7:00 P.M. –REGULAR MEETING– GARDEN ROOM, ORINDA LIBRARY A. CALL TO ORDER / ROLL CALL:
Mayor Miller called the Regular Meeting to order at approximately 7:00 p.m.
COUNCILMEMBERS PRESENT: Brandyn Iverson, Latika Malkani Mayor Inga Miller, Vice Mayor Darlene Gee
COUNCILMEMBERS ABSENT: Janet Riley
B. PLEDGE OF ALLEGIANCE – Led by Mayor Miller
C. ADOPTION OF AGENDA
Mayor Miller reported there is a replacement page 247 for the CIP budget, and a clarification for Item F.4 that the item is to award a construction contract and not approve the design plans.
City Manager Biggs added that there is also an updated budget balancing worksheet staff will present.
MOTION by Councilmember Malkani, and seconded by Vice Mayor Gee, to adopt the agenda. Said motion carried by unanimous (4-0) roll call vote.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Recognizing Orinda Resident Patty Hung as the First Woman to Run the Boston Marathon 37 Consecutive Times
Mayor Miller and Councilmembers recognized Orinda resident and math teacher, Patty Hung as the first woman to run the Boston Marathon 37 consecutive times. Former Mayors then each read portions of the proclamation into the record.
Mayor Miller opened the Public Forum, and there were no speakers.
D.2. Proclamation Declaring June, 2023 as LGBTQI+ Pride Month in the City of Orinda
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Mayor Miller stated the City has a new Pride Progress Flag this year which has a new pattern, which she described. She read and presented the proclamation declaring June, 2023 as LGBTQI+ Pride Month in the City of Orinda.
Mayor Miller opened the Public Forum, and there were no speakers.
D.3. Annual Report from Orinda Historical Society and Presentation of Proclamation
Mayor Miller called on President Alison Burns to make a presentation on the Historical Society’s Annual Report.
Alison Burns, President, Orinda Historical Society, gave the annual report and presentation on the Orinda Historical Society (OHS), spoke on the impact COVID had on the museum and they re-opened December 1, 2022. As President in September 2020, she took advantage of this forced closure to bring on new boardmembers and volunteers who work hard to turn around OHS by sorting through decades of documents, artifacts, and rearranging the museum’s layout. She described open hours, spoke about her book that was published in August 2022,”Images of America – Orinda”, which they have used as a tool for promoting OHS.
In September 2022, they set up a booth at the Orinda Car Show where she signed and sold many books with sales benefitting OHS, described OHS’s shop window monthly change-outs, the many grants received, their work to hold well-attended events and presentations, monthly board meetings, successful schools program, and she thanked the City of Orinda for being so involved with helping revitalize the OHS which has been a huge labor of love.
Councilmember Iverson thanked OHS for the schools program and tours done and said her kids come home bouncing with excitement from these.
Mayor Miller opened the Public Forum, and there were no speakers.
Mayor Miller then presented the resolution to President Burns, and she and Councilmembers thanked Ms. Burns for her update and presentation.
E. PUBLIC FORUM
Sophia Councelis, 4 Ichabad Lane, said she lives right next to Sleepy Hollow which is under construction and said their street is constantly busy and used by mothers to pick up their children. She described the significant amount of water coming off the mountain in the winter which has worsened, said the lack of proper drainage has created a massive river, said her trash cans cannot be placed on the road, cited the dangerous situation for kids and adults, and asked the City to address the problem.
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 3 of 22 06.06.23
Rob Anderson, 86 Sleep Hollow Lane, described the drain at the bottom of Ichabad Lane where the water takes down the debris and clogs up everything which has worsened. He described the thousands of dollars in damage to his property, sandbags at his neighbor’s house, said he has tried to redirect the water, and described his work in clearing the drains which the City should be doing.
Penny Baird said she and her husband Ian live at 89 Sleepy Hollow Lane on the corner at Ichabad Lane. She requested the City address this as a safety precaution. Residents on the lower section need a storm drain inlet structure underground catchment area where Ichabad Lane curves to the left below the property owned by Garreth and Jackie Noyes. Over the last several months, water has poured down Ichabad Lane, down the gutters on both sides, but more down the right hand gutter. After rains cease, the Baird’s and the Anderson’s must constantly clear the drain access. She spoke about the dangerous situation caused by heavy water volumes, damage to properties, replacement of gravel, and said she previously presented this to the Council on April 23, 2019 when she broke her hip after falling and slipping on Ichabad Lane from algae. She asked for action to be taken before more accidents occur.
Ian Baird, 89 Sleep Hollow Lane, said the drain they are requesting be put in the budget is already in the CIP, asked the Council to move it from the CIP to the budget so it gets done as soon as possible.
Wayne Tunick thanked the Council for their service, voiced concerns with increased traffic congestion in Orinda due to traffic volumes, traffic lights, and lane closures for various construction projects and other reasons. There are 16 lights between Moraga Way to Camino Pablo of 5 miles and none of the lights are timed correctly, which he described.
He asked that the City conduct analysis, set timing properly, buy commercial software and use it along the 16 light pass to optimize the flow of traffic, and coordinate making Moraga Way a one-lane road by consolidating stoppages during times of less traffic.
Councilmember Iverson asked staff to point out the Ichabad Lane CIP project when that item is presented.
F. CONSENT CALENDAR
Mayor Miller asked and confirmed there were no items the public or Councilmembers wished to remove, and there were no public comments.
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. February 11, 2023 - Special Meeting
2. February 25, 2023 - Special Meeting
3. March 7, 2023 - Regular Meeting
4. April 18, 2023 - Special Meeting
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 4 of 22 06.06.23
F.2. Adoption of a Resolution Authorizing the Closure to Vehicular Traffic for the Orinda Association's Fourth of July Parade and Associated Activities
Recommendation:
Staff recommends the City Council Adopt Resolution 31-23 Authorizing the Closure of a Portion of Moraga Way, Brookwood Road, Camino Pablo, Santa Maria Way, and Orinda Way for the Orinda Association's Fourth of July Parade and Associated Activities (Traffic Order No. 221) F.3. Temporary Full Road Closure of the St. Stephens Drive Overcrossing for the Caltrans Seismic Retrofit Project
Recommendation:
Staff recommends the City Council adopt Resolution 39-23 (Traffic Order No. 222) authorizing the temporary full road closure of the St. Stephens Drive overcrossing from Hidden Valley Road to El Nido Ranch Road for the Caltrans St. Stephens Drive Overcrossing Seismic Retrofit Project.
F.4. Award of a Construction Contract to National Plant Services, Inc. for the Group 1 Stormdrain lining Project (CIP Project Nos. 4167 & No. 3100)
Recommendation:
Staff recommends that the City Council award the Construction Contract to National Plant Services, Inc. of Long Beach, California for the total bid amount of $546,959.16; authorize program expenditure up to $629,000 (includes a 15% contingency); and authorize the City Manager to execute the contract on behalf of the City, subject to approval as to form by the City Attorney
MOTION by Councilmember Malkani, and seconded by Councilmember Iverson, to approve Consent Calendar Items F.1.1, F.1.2, F.1.3, F.1.4, F.2, F.3, and F.4. Said motion carried by unanimous (4-0) roll call vote.
G. PUBLIC HEARING
G.1. Public Hearing to Confirm the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1 Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2024 Recommendation:
Open the Public Hearing, receive public testimony, close the Public Hearing and consider adoption of Resolution 38-23, Confirming the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1, Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2024.
Public Works Director Scott Christie gave the staff report and overview of the item.
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 5 of 22 06.06.23
Vice Mayor Gee said every year, the City subsidizes M-11 more and more. As the City looks at new development and zoning she asked that it be addressed in the future.
City Manager Biggs described the area M-11 includes, said they balloted property owners in the District to update the language to allow for an annual inflation increase which failed.
Staff discussed this in its Downtown Precise Plan development and as they see rezoning, they can talk about updating the District when revitalizing the downtown and/or look at a business and parking improvement district as well.
Mayor Miller opened the Public Forum, and there were no speakers.
Mayor Miller voiced support of discussing ways of lessening the subsidy the City provides to the District and ways to increase the assessment while revitalizing the downtown.
MOTION by Vice Mayor Gee, and seconded by Councilmember Malkani, to adopt Resolution 38-23, Confirming the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1, Zones L-42, M-9 and M11 for Fiscal Year Ending June 30, 2024. Said motion carried by unanimous (4-0) roll call vote.
H. POLICY MATTERS
H.1. Proposed Biennial Budget 2023-24 and 2024-25
Recommendation:
Receive the Staff presentation and input from the public, discuss and provide direction on any adjustments to be incorporated into the Final Proposed Budget to be presented for adoption June 20, 2023.
City Manager Biggs introduced the item, described the City’s adoption of a 2-year budget with a mid-year review in March and thereafter a mid-cycle review. He briefly described components of the City’s budget, the focus on the General Fund, items to be reviewed from the Council’s Strategic Planning Workshop, and said Mr. Alessio will present the budget.
Administrative Services Director Doug Alessio gave a PowerPoint presentation and described the 2023-24 and 2024-2025 budget cycle, said the budget supports City Council Strategic Priorities developed in calendar year 2023 as: 1) Wildfire Resilience and Emergency Preparedness; 2) Housing & Downtown Development; 3) Economic Development; 4) City Facilities and Infrastructure; and 5) Staffing & Technology, described the significant accomplishments of FY 2022-23, and presented a high level summary of proposed capital spending in FY 2023-24 and 2024-25.
He then presented and described a chart of the General Fund revenues, taxes, and fee charges, FY 2023 General Fund Operating Budget expenses by department, major components of operating expenses, and total City staffing of 36.5 FTE.
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 6 of 22 06.06.23
Mr. Alessio stated the budget includes Measure R which was approved by voters in November 2020 and which is consolidated into the General Fund. For budget and planning, staff tracks it separately in Fund 106. He said Measure R is taking in approximately $3.8 million a year where original projections were about $3 million. He presented Measure R Operating expenses, and capital projects, noting the City is spending about $1 million a year on wildfire prevention programs.
He then described the American Rescue Plan Act (ARPA) grant of $ 4,766,723 which is in Special Revenue Fund 256. He described appropriations from ARPA funds and said the City must obligate funds by December 2024 and must expend funds by December 2026.
He then introduced the budget balancing tool which is a spreadsheet staff will be able to display live at the June 20th Council meeting where staff will be able to update the spreadsheet as proposed suggestions and recommendations are made at the meeting.
Mr. Biggs then discussed and described the following decision packages:
General Fund Operating Budget Decision Packages: The nature of these items results in a recurring annual increase to the base budget.
• Decision Package # 1: Employee Retention and Recruitment Package– $40,000- $50,000
• Decision Package # 2: Restructure Maintenance Operations – $250,000 • Decision Package # 3: Information Technology Services – $80,000 • Decision Package # 4: Police Community Services Officer – $183,000 • Decision Package # 5: Plan Orinda Implementation Resources – $200,000 General Fund Operating Budget Alternate Decision Packages: Alternate Decision Packages are Decision Packages that would have been recommended for funding if more resources were available
• Alternate Decision Package #1: Additional Police Patrol Staffing– $1,241,000 General Fund Balance Decision Packages: nature of these items results in a one-time investment from available accumulated General Fund balances. • Fund Balance Decision Package # 1: Information Technology Systems Upgrades – $500,000
• Fund Balance Decision Package # 2: Contribution to Road Stabilization Fund 704 – $750,000
• Fund Balance Decision Package # 3: Long Term Planning Fund 612 – $500,000 • Fund Balance Decision Package # 4: Community Park Master Plan 10% Design – $50,000
• Fund Balance Decision Package # 5: Downtown/Wilder Pedestrian/Bike Trail Preliminary Design – $100,000
General Fund Balance Decision Packages: nature of these items results in a one-time investment from available accumulated General Fund fund balances.
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 7 of 22 06.06.23
• Fund Balance Decision Package # 6: Multi-Year Staffing to Support Expanded Capital Projects Implementation – $600,000
• Fund Balance Decision Package # 7: Capital Projects Fund 700 – $700,000 • Fund Balance Decision Package # 8 : Facilities Maintenance & Replacement Fund 700 – $700,000
He then presented budget referrals:
Budget Referrals: as the City Council considers the proposed two-year budget and receives comments, suggestions, and other alternatives from the Mayor and City Council, community, and other stakeholders including our employees, we will prepare Budget Referrals as requested by the City Council to flesh out other options. The following referrals arose from the February 25th strategic planning workshop:
• Budget Referral # 1: EV Charging Stations
• Budget Referral # 2: Encouraging Retail
• Budget Referral # 3: Legislative Advocacy
• Budget Referral # 4: Coworking Space
• Budget Referral # 5: Establish an Off-Leash Dog Park
• Budget Referral # 6: Formal Ambassador System for Community Partners • Budget Referral # 7: Provide Better Pedestrian and Bicycle Connections to Wilder • Budget Referral # 8: Quarterly Community Locales Council Meetings • Budget Referral # 9: Implicit Bias Training
• Budget Referral # 10: Equity Based Analysis of Personnel and Customer Service • Budget Referral # 11: Enhance Engagement with the Orinda Union School District • Budget Referral # 12: Public Safety Engagement
• Budget Referral # 13: Private Drainage Facilities Assistance Mr. Alessio reported that additional input includes the Planning Commission’s review CIP for Conformity with General Plan June 13, 2023 (and not the 7th as stated in the presentation); Independent Library Parcel Tax Oversight and Finance Advisory Committee will review at a special meeting June 13, 2023; and the SSTOC will review at their meeting on June 14, 2023. He pointed out that page 6 starts a summary of 5 pages which summarizes the City’s financial condition and process that went into development of the budget.
Lastly, Mr. Biggs asked the Council for questions and clarifications, asked to provide input on any adjustments to be brought back with the final proposed Budget, and said the Budget will be presented at a public meeting for adoption on June 20, 2023 (and not the 21st as stated in the presentation).
Mayor Miller thanked staff for the time taken in developing the budget, cited its ease of understanding, and she suggested going through the decision packages and budget referrals.
Vice Mayor Gee said they discussed additional cameras for the Police Department at the February strategic planning workshop and she did not see this included. She thinks the license plate readers and other cameras have been extremely helpful in solving crimes.
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Mr. Biggs said their main strategy is working with existing neighborhoods that have Ring cameras which was addressed in the Chief’s public safety update. Staff can bring this back as a budget referral and he will work with the Chief to get some base data.
Vice Mayor Gee said she would like to see this added due to the community’s interests.
Councilmember Iverson referred to the alternate decision of having 3 police shifts to be one FTE around the clock. She questioned why it had to be all or none of 3 people for 24 hour coverage versus 1 person in one shift.
Mr. Biggs said he thinks the thought was to truly enhance police services, they would want an additional officer on each shift. During the day, they have several people, but they could not always dedicate staffing to the specific time needed given the contractual nature. Officers work 3, 12 hour shifts a week and 1 payback day every other week, and this rotates. So, this is more of a unionized employee model.
Councilmember Malkani asked if the current budget includes the third vacant police position.
Mr. Biggs clarified this is 1 position that is a vacation floating position. When not covering a vacation, they would be working an additional shift.
Police Chief Ryan Sullivan said the floater would cover during vacations and every other Wednesday when the Deputy finishes their 8 hour shift for a total of 80 hours every 2 weeks. He described their shift times and said this results in not paying overtime.
Regarding cameras, Chief Sullivan said they are looking at LAPR cameras. The location they think would best fit is a location where there are no current cameras but there are issues with powering them. He is currently looking at having those cameras solarpowered. In response to Councilmember Malkani regarding cost, Chief Sullivan said they are approximately $2,000 to $3,000 a year, which Mr. Biggs said could be accommodated in the police budget.
Mayor Miller referred to the Community Services Officer and how that would interplay with cameras in general for neighborhood and schools.
Chief Sullivan said the CSO can assist officers with handling accident work and vehicle tows which would normally take 2 officers, all evidence transportation, the evidence locker, they could put them in charge of their vacation house check program, assist with traffic control, writing citations, and checking on red flag days.
Mayor Miller asked if CSOs are involved with schools as a regular contact, noting the OUSC was interested in having consistency among the officers they work with.
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Chief Sullivan said they can help with several aspects of dealing with schools, but when handling crime reports and more sensitive matters, they would not be able to given CSOs are not sworn officers.
Councilmember Malkani asked if the current budget includes all proposed CIP projects.
Mr. Biggs said the projects recommended for the first 2 years are those programmed into the budget . Any additional CIP elements would need to be brought in and have funds appropriated to implement.
Mayor Miller opened the Public Forum, and there were no speaker cards. She closed the Public Forum and returned to discussion by Councilmembers.
Councilmember Iverson gave the following comments on the Decision Packages (DP):
• She voiced support of DP #1;
• She was not supportive of DP #2 regarding restructuring maintenance operations and the $250,000 from an outside consultant to make a staffing recommendation.
Mr. Biggs clarified this would be to implement but the City already funded the analysis. The $250,000 may result in them hiring an FTE or a combination of other support, but staff does not have that report yet. It has been a priority for the prior Council and this Council, but this is a placeholder and it could be less, and he confirmed it is not for consultants;
• She referred to DP #3, she pointed out there is $580,000 between #3 and the item #3 on the next page which is a massive budget. While she supports it, she hopes it comes under or at budget.
• All other items she was supportive of. Regarding #6 regarding multi-year staffing on expanded CIPs, when talking about resources for assessment districts and helping residents with private drains and roads to self-assess and deal with deferred maintenance, those reserves might be places where the City could find funding for those projects. She is very angry with the State of California for having such a massive deficit and blowing it all. She is pleased with the City’s approach in use of its contingencies, surpluses, and conservative revenue assumptions, but she suggested using reserves as a place where they can make informed decisions later and fund into the reserves as a “piggybank for the future.” Councilmember Malkani gave the following comments on the DPs and Budget Referrals:
• Regarding the first 5 packages, she voiced support but was not so supportive of the $580,000 for funding software and staffing. She suggested part-time staff positions versus full-time staff. DP’s 1,3, and 5 made sense. With #5, she felt the Plan Orinda implementation, Economic Development Coordinator, and Retail Encouragement is all related and would not like to see that as 3 separate positions, but 1 position.
F.1.b
Packet Pg. 18
Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 10 of 22 06.06.23
• In terms of DP #2; Restructuring Maintenance Operations, she also viewed that as if they instead looked at adding to the fund balance DP# 6 they could add to that instead or view that as a placeholder. She thinks there is a trade-off there because of costs.
• Regarding policing, she wants to see the IT technology support happen. In terms of the expanded CSO under DP #4, she sees a lot of benefit towards that type of policing generally, but there are limited funds and other needs. She would defer this to the Chief in terms of how much need there is for that right now. She would rather see the position filled and see the money expended to give other officers a break.
• Under General Fund Balance Decision Packages, she would like to see #4; Community Park Master Plan 10% Design happen, given community members are willing to do fundraising.
• Under Fund Balance DP #7, she would like to see some reserves go into the Capital Projects Fund 700 and would like to see some additional reserves go into Fund Balance DP #8; Facilities Maintenance & Replacement Fund 700. The amounts do not add up so she would recommend going with a lower amount than $700,000 for each of those such as possibly $350,000 for each. She likes the idea of a dog park and there has been a lot of discussion in a dedicated Pickleball facility.
• Regarding Budget Referrals, she is most interested in #1; EV Charging Stations but the City may need to go out for additional funding, #5; Establish an Off-Leash Dog Park especially a mix of City funds and community fundraising; #9; Implicit Bias Training happening annually; #10; Equity Based Analysis of Personnel and Customer Service.
Vice Mayor Gee gave the following comments on the DPs and Budget Referrals:
• She is in favor of DPs #1;
• She is very much in favor of #2 because it has been a long time problem with the City, but she would like to see a true understanding of the cost and benefit of it. If reorganized properly, the City might potentially save money and she would like to see trade-offs.
• She would love the City to be much better at IT services and thinks none of the Councilmembers have hard core technology skills. However, they do not understand with this item what they would be getting so she asked staff to provide information this.
• She is very much in favor of DP #4; Police Community Services Officer for reasons the Chief explained. This helps police and frees up other officers, reducing overtime.
• She was not sure about DP #5; Plan Orinda Implementation Resources, given they have to rezone and do other things anyway. Therefore, she is not clear on what this entails.
F.1.b
Packet Pg. 19
Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 11 of 22 06.06.23
• Regarding Alternative DP #1, she would love to have more police officers, but in terms of patrol staff, this is beyond their budget .
• She would love to see DP# 4; the Community Park Master Plan 10% Design move forward if it had a lot of community support.
• She is only in favor of DP #5; Downtown/Wilder Pedestrian/Bike Trail Preliminary Design if this is fully grant funded.
• Regarding Fund Balance DP #6 regarding staffing, she is not sure what this will translate into.
• Regarding Budget Referrals, #1; EV Charging Stations, she would hope there are private resources there.
• Regarding #2, Encouraging Retail, this is rolled into Plan Orinda. • Regarding #3, Legislative Advocacy, she is not thinking of becoming an activist City and not make them Huntington Beach. What she sees is a serious issue the City is missing out on given staff can only do so much. The City has limited staff resources and she thinks the City should be doing a much better job of tapping in and coordinating much more intently with their interested co-parties such as EBMUD’s Government Relations Department, and the City could co-partner with them to seek more state money. She is looking for more explanation of things the City could do, more coalition building to demand more State money. She is personally of the mind that since their State Senator and Assemblymember live in Orinda, they do not knock on their doors often enough.
• Regarding #5, she would like to see the dog park only because many people would like to have it, but was not sure how possible that is. • Some of the other things fade away to things that could be done with very little money or possibly not that high of a priority relative to other things.
Councilmember Iverson said she would comment on Budget Referrals, as follows:
• She would agree with Vice Mayor Gee that most of the budget referrals were things the Council talked about as things they want to do, but most do not cost money, so it is that these things are done as part of doing their jobs. • Regarding #1; EV Charging Stations, this is a revenue opportunity and she did not think the City should dedicate funds to it.
• Regarding #2, Encouraging Retail, part of where that came from is very different from what the Planning Department does. The City of Lafayette had a full-time retail broker who was recruiting retail from outside the area and hand-picking retailers who otherwise did not fall into their laps. This is economic development and does not need to be a full-time hire. It could be part-time or a consultant, but she would like to see that be its own allocation of resources and a different person.
F.1.b
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 12 of 22 06.06.23
• Regarding #3, legislative advocacy, she thinks the City should spend that money.
She was surprised at so much money they have for a project and it was all paid for with successful grants, so they must do this.
• Regarding #4; Coworking space, she would hope that all of the capital monies going into the Community Center and Library it is furniture, so they could hope they could find cost savings there, and the Library Committee could pursue this at some level.
• Regarding #5; off-leash dog park, she would love to see it, and everything else on the remaining items on the list do not cost money.
• The Council did talk about beautification of infrastructure. She knows it is expensive and there are rules, but she would like contingency or reserve monies, and opportunities not to forget about that.
• Also, security cameras is not a huge expenditure and she would like to find money for that. She would also like the City spend money for the stand-alone Pickleball courts and not use tennis courts. She also liked the extra police hire, and understand they must fill a position also, but that seemed to make sense.
Mayor Miller gave the following comments, stating she will not be at the next meeting:
• Regarding DP#1, employee retention and recruitment, there is consensus on this and it is important.
• Regarding DP#2, she agrees and said it is a placeholder with more information to come.
• Regarding DP#3, she likes the packaging of this item and General Fund Balance DP#1 on the next page and echoed Vice Mayor Gee’s comments. • Regarding DP#4, she is struggling with the fact that they had a CSO in the past and there were challenges with that position in how it relates to sworn officers. • Regarding DP#5, she likes the idea of jumping ahead with a retail broker and recruiting specific businesses that will make this work. She thinks this person could also look for where there could be a market for coworking space, as well as their planning process for the BART site. People are looking for space outside of those traditional office hubs, such as live/work.
• Regarding Budget Referral #4; coworking space, it would be wonderful if it could be at the Library. She knows the City was looking at leasing out space but could not to a for-profit business so she was not sure they are constrained.
Councilmember Iverson asked to look at the Lafayette Library which is space planning and letting people use the space a little bit differently, not for profit and not for revenue generating.
F.1.b
Packet Pg. 21
Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 13 of 22 06.06.23
• Going back to DP#5; Plan Orinda Implementation Resources, staff was intending to flush these out more. They had a temporary position in Planning which was helpful in doing some promotion such as Bike to Work Day efforts, the Passport program, etc. She thinks this could be interesting returning with the retail broker and the staff position working together; however, one is an on-going cost and one is a one-time cost.
• The Council did not talk about the Road Stabilization Fund which she thinks is import ant for the Council to look at. They experience some smaller sink holes and a lot of Camino Sobrante going up to El Ribero where they heard there is possibly much of the way to still do, as well as the evacuation routes going out like Happy Valley.
• She referred to Fund Balance DP#3; long term planning fund 612 which was helpful in getting the money together for the General Plan, but she thinks the objective design criteria has been funded already.
• She has heard consensus around DP#4; the Community Park Master Plan given the community is looking to fund.
• Regarding DP#5; Downtown/Wilder pedestrian/bike trail preliminary design, she thinks this is extremely important for all the reasons the City Manager mentioned which is connecting to the downtown as well as connecting the Caltrans site. • Regarding DP#6, multi-year staffing to support expanded capital projects, there is a backlog of CIPs not getting done.
• She thinks DP#s 7 and 8 were talked about by Councilmember Malkani about getting flushed out with the other positions and a lower amount of possibly $350,000 for each.
• Regarding Budget Referrals, BF#7; EV charging stations, she agrees this is not something the City should spend money on but rather it should be cost-neutral. • Regarding BF#3, legislative advocacy, she thinks there would need to be more information on how it works to make it effective, the point needing to continue the success the City is getting in more State funding.
• Regarding BF#6, the formal ambassador system for community partners, she asked if this requires funding because Councilmembers sort of do this for free. She would much prefer spending money on the implicit bias training (#9) and the equitybased analysis (#10). City Manager Biggs said he talked with the Mayor and Councilmember Malkani about it, but he might have captured this wrong and he did other research of what others do in other places, but he wanted to stimulate the discussion.
• Regarding BF#8 quarterly community meetings, she would love to have meetings at Wilder and other areas, but does not want to pick this over other things. • She would hope that BF#11; enhancing engagement with the OUSD, they have a 2x2 committee and continues to build on this, so she is thankful and hopes they can continue without additional expenditure.
F.1.b
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 14 of 22 06.06.23
• Lastly, regarding BF#13, the private drainage facilities assistance, she would like this flushed out more and thinks it is important. She listens to those on Ichabad and Sleepy Hollow Lanes and wants something done for this, but the budget reality is hundreds of thousands of dollars and can be discussed under the CIP. The fact there are other neighborhoods who are also experiencing this means that the City is not able to do this equally in every place this may be happening and the neighborhoods could come up with facilities districts would be a more equitable way of handling it for the entire community.
Mr. Biggs said the idea is that it is captured more in the narrative, and this was raised by Vice Mayor Gee as the idea of the City helping neighborhoods paying for the improvements but considering a drainage district or community facilities type of district which can only be implemented with neighborhoods coming together where property owners agree to assess themselves.
Councilmember Iverson stated there was a lot of questioning about the $200,000 on DP#5; Plan Orinda Implementation Resources, and she thinks staff needs resources for anything that comes forward in terms of downtown projects. The other items are BF #9; implicit Bias Training and BF #10 equity based analysis, and she would modify these slightly. She thought she saw the demographic make-up of 36 staff members was better than the average and they are getting implicit bias training already. So, she suggested allowing the department managers to decide on the best training and professional development for employees and for them to use it as a combination for bias training, skills training, and doing an analysis on how they are doing.
Mr. Biggs said generally there is some money in departmental budgets for training and professional development. Even if they have the funding it is sometimes hard to free people up to go conduct training, so it is a matching of resources. Most planning staff is paid for by fees so there is very little time to support non-fee supported activities. The City has a list of about 50 code changes they need to get to and they nibble away at those as time permits, but there are 70 or 80 separate Safety Element, Plan Orinda, and Housing Element actions. They are cognizant of the need and the idea of putting money in a capital projects fund if they had to pay for certain projects where restrictions are in place with state or federal funding.
Councilmember Malkani said she was persuaded by Vice Mayor Gee’s explanation of the legislative advocacy and it is important and Orinda needs to have its own person to do this. She was also persuaded that the Plan Orinda implementation is a separate position from retail encouragement.
Mayor Miller said she agrees that the City needs its own legislative advocacy.
Vice Mayor Gee said they had challenges with the CSO in the past and it may have just been the wrong person. If they were to decide on that, because of differences of being sworn or not, that would be important to work through. With more discussion, she understands about Plan Orinda and voiced support now that she understands it better.
F.1.b
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 15 of 22 06.06.23
Councilmember Malkani agreed that some of the ideas are high level and need more flushing out. She agrees with Councilmember Iverson’s comments and thinks professional development is very important. It sounds like there needs to be more time and money for that and focusing on equity based analysis and implicit bias training is something that is different and something they must remind themselves of.
Councilmember Iverson said she supports implicit bias training but it is already there and employees do not have much more added time to attend training and would defer on the details to department managers. Councilmember Malkani agreed, but said she was not sure of the cost attached to it as necessary, noting the request is that it be done every year.
Mayor Miller said she thinks staff has received a lot of input and recognized the staff work that went into the presentation and budget. Mr. Biggs said they wanted to visit all these topics from the Strategic Planning Workshop, and staff will work to flush out options based upon Council comments.
Mayor Miller questioned and confirmed that Mr. Christie will present the proposed draft CIP new changes, address some of the unfunded projects and changes per the Council’s direction from the last meeting, and discuss Ichabad Lane.
EXTEND MEETING
MOTION by Councilmember Malkani, and seconded by Vice Mayor Gee, to extend the Council meeting to 11:00 p.m. Said motion carried by unanimous (4-0) roll call vote.
H.2. Proposed Draft Capital Improvement Plan (Fiscal Years 2022/2023- 2027/2028
Recommendation:
Staff recommends the City Council review, discuss, and provide comments on the proposed Draft Capital Improvement Plan
Public Works Director Scott Christie gave the staff report and an overview of the Draft CIP for FYs 2022/2023 to 2027/28. He described proposed new projects, addition of 3 more projects which were storm related, said the CIP includes 6 years, with many projects being completed this year. He described those projects to be completed this year, the funding breakdown, described the use of planning software, sources and uses of funds, unfunded projects, and track changes per the Council’s direction at the last meeting.
Regarding Ichabad Lane, it was around 2020 when the City heard residents’ circumstances and the Council agreed to make it a capital project of about $50,000 to $100,000. In the final approved capital budget, they flushed it out but had not looked at it in much detail. They then studied it to some extent and realized to make a difference in the drainage, the would have to spend more like $400,000+. They re-evaluated it and realized in light of all other priorities, staff could not recommend that project going forward.
At this time, staff is recommending it be removed for reasons shown. However, the Council can decide otherwise.
F.1.b
Packet Pg. 24
Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 16 of 22 06.06.23
Mr. Biggs clarified that at a prior iteration it got moved from a funded CIP onto the unfunded list. If the City does this, they must also look at what happens downstream or they will create liability issues.
Mr. Christie noted this last year the City endured almost 50 inches of rainfall and there are numerous other hotspots that are public drainage systems. He referred to Item 16 on packet page 277, the Wilder Downtown Class I Path has a rough estimate of $3 million +, but one item to consider would be a preliminary engineering study for $100,000 to get things going with that. With that, he was available to answer questions.
Vice Mayor Gee asked if part of the problem on Ichabad Lane is that there is private drainage up there. By the time it dumps onto Ichabad down to Sleepy Hollow, this is public.
Mr. Biggs said the water is originating from up above on private parcels. There is one commonly owned parcel there including one resident referred to as Garreth where the water flows down to and it leaves their property and enters curb and gutter, then down to the storm drain inlet, and a cross inlet at the bottom. Arguably, they should be retaining some of the water on their own property and building a retention basin. When that suggestion is made, residents do not like the idea, so the City only touches the water for the short length from when it comes from that private parcel and gets conveyed down to the storm drains at the end of Ichabad Lane and sometimes flows exceed capacity there.
The water is working its way down to the creek and this is all private drainage once on the other side of the street.
Vice Mayor Gee said at the last meeting she brought up that funding for grants that may fall into the generalized category of safe routes to school is there is a lot of water on what is a direct pedestrian path to Sleepy Hollow Elementary School. She would be curious if staff would ask the grants people if there is any possibility of being able to do that. Also, she never recalled during the time she has been on the Council of any complaints from parents at Sleepy Hollow School about the situation, so she questioned this. It is a very congested little area, and can think of other places that are getting a lot of runoffs but she was surprised that if the School District got complaints they would be contacting the City.
She is puzzled as to why there is not more of an interest in the school community there.
Mr. Biggs said staff can reach out and determine if there has been complaints to the School District, but with the multi-purpose room being under construction there for a couple of years, there are more people that cannot get on campus to drop off kids. He was not sure when it is open people will park there. He has never heard of anyone talking about drainage improvements that would fall under safe routes to school, but he can ask about this.
Mayor Miller stated in the 2x2 committee, they asked if the City would be able to budget for crossing guards because they are having issues around schools. These relate to the comments heard today, noting that what is happening is that parents do not want to do the line and are dropping their kids off on Ichabad Lane and telling them to hike to school.
So, she thinks this is what the Council heard today.
F.1.b
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 17 of 22 06.06.23
Councilmember Malkani said comments involved not only the water but cars parked and congested traffic, and she likes the idea of thinking creatively to finding some funding and solutions. She thinks Safe Routes to School might need to create sidewalks and fix drainage while it is being done.
Vice Mayor Gee said in getting down near the turnaround, there might be a piece of a sidewalk, and Mr. Biggs confirmed there are no sidewalks on Ichabad Lane and comments indicated also that some of the soil and gravel washed away.
Vice Mayor Gee said even without the drainage issue, the traffic flow through there during drop-off and pickup of students, even assuming the multipurpose room is done and construction equipment is gone, it is a terrible layout.
Mr. Christie said on the Sleepy Hollow side, there are paths in front of some properties which are not improved with pavers or concrete that kids use, but in some cases, property owners have put rocks in as part of their landscape plan or perhaps preventing people from pulling up off the curb to park.
Councilmember Malkani said this would require buy-in from resident s about sidewalks, and they are also speculating about grants for this.
Mr. Biggs said staff is requesting they remove the project or leave it and rework the language to state “explore non-traditional approaches including Safe Routes to Schools grants.” There was a discussion about widening Washington Lane that leads to Sleepy Hollow to effectuate better evacuation and access, but it was not supported by the Council due to neighborhood opposition.
Mr. Christie said Item 10 is that item and a study was done and flushed it out. The cost is about $800,000 but it has not gained traction. Mayor Miller did not recall that coming to the Council. Vice Mayor Gee thinks it was more complicated with that because it had a lot to do with MOFD wanting it.
Mr. Christie said MOFD supported it and they have requirements, where it involved getting into people’s front yards or public rights-of-way to make changes, and there was resistance. He asked for any other projects the Council wished to discuss further or he could focus on those he is suggesting to be removed such as:
• Item 1; Operational Improvements which has not gained traction Councilmember Iverson said there are many people indicating how awful that intersection is and how much they hate it. While it is Caltrans’ responsibility and it is hard for the City to control, she was not sure she wanted it off the removed list. She asked and confirmed with Mr. Christie it could be kept on the unfunded list with the understanding they do not want it removed.
F.1.b
Packet Pg. 26
Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 18 of 22 06.06.23
Mr. Biggs suggested perhaps letting the Council posing questions and provide specific comments on the removed items list.
Councilmember Malkani said they received many comments about the CIP proposed budget based on concerns with Measure R funding not being there. She thinks there are many people who view Measure R funding as half going for wildfire prevention and half going for other infrastructure needs, including roads and drains. It is all General Funds, but she took to heart comments of the former Chair and others who are knowledgeable about CIPs, roads and drains, and SSTOC needs and she asked if they could delay some of these projects for a bit, recognizing delay might be more costly.
Mr. Biggs said unfortunately the former Chair was looking at outdated fund balance information for Measure R. There is a lot of flexibility there, but when Measure R was approved the prior Council adopted a 5-year CIP that indicated a level of funding for fire prevention and program monies in the next couple of years to storm drains, and if they spent $1 million on wildfire prevention, they will need $2 to $3 million a year of Measure R monies to keep their streets up to standard, it ends up being equitable. This is the policy question. They did some storm drain work but it was related to paving work. If there is a new initiative that comes up, the Council can revisit that and it would have to come out of roads or storm drain funding.
Councilmember Malkani voiced concerns with revenue dropping given where the economy is going. There is another initiative coming to them and it is referred to as a group of individuals to establish a non-profit organization along the lines of Diablo Fire Safe Council that would make effective grants to groups of property owners. Again, this is something to keep in mind.
Mr. Christie referred to Fund 106 and presented the revised page. The ending fund balance ranges from $2.6 million to up to $7 million. The only new projects staff has added in this CIP sequence are the Category B projects of roughly $350,000 per year.
Mayor Miller said she did not think they were removing the projects off the unfunded list, and Mr. Christie described those proposed to be removed, as follows:
• Item 1; Operational Improvements which has not gained traction, but now he is planning to leave it in.
• Item 2; Camino Sobrante Slope Stabilization.
• Item 6; Full trash capture/Triton Drop Inlet to capture oil & grease runoff from Chevron.
• Item 8; Ichabad Lane Drainage (Project #4154), which they will leave in. • Item 14; Aesthetic Enhancement – Sandblast & Paint Pedestrian Overcrossing Hwy 24 on-ramp (end of Orinda Way).
Vice Mayor Gee asked why Washington Lane is not removed. Mr. Christie said it may gain traction in the future and it makes sense to have that road widened, but it will be complicated.
• Item 15; Orinda Oaks/Oak Springs Fire Evacuation & Trail Access to Wilder.
F.1.b
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 19 of 22 06.06.23
The items being promoted to a CIP project would be:
• Former 18; Community Park Tennis Court Lighting.
• Former 19; Wilder Fields 1 & 2 Lighting Retrofit.
Mayor Miller said for Item 2, removing Camino Sobrante Slope Stabilization, she thinks this is something they need to keep on the radar and looking for funding. The State Insurance Commissioner came to Orinda last week and one of the things he talked about he had met with the Governor of Hawaii and they were creating a self-insurance program for themselves to insure their coral reefs because they are being lost. Therefore, the City needs to go after State or federal funds and she suggested leaving Item 2 on the list, given it is a huge slope and a large evacuation route.
Lastly, one of their Parks Commissioners and MOFD member just wanted to remind her that the landscape berm on Bryant Way, which is something they can keep on the list.
Otherwise, she did not have a strong feeling about others they are removing.
Councilmember Malkani agreed with Mayor Miller’s comments, as well as Commissioner Iverson and Vice Mayor Gee.
Mayor Miller and Councilmembers thanked staff for their work on the CIP.
Vice Mayor Gee suggested continuing the next item.
Mayor Miller asked if this item is relevant to the Council’s budgetary decisions. Mr. Biggs said yes, and he can provide a brief staff report, given the list was developed by the SSTOC. The SSTOC gave their annual report in March or April, and the Council asked that they present some updated goals.
H.3. SSTOC Updated Goals
Recommendation:
Receive Report and Review Updated Wildfire Prevention and Emergency Preparedness Goals as promulgated by the Supplemental Sales Tax Commission, Discuss, and Provide Direction, if any.
Mr. Biggs stated this list was developed collaboratively between SSTOC and staff. The idea was for the Council to see the updated goals and it will return to them at their next meeting. Staff believes that within the existing Measure R budget, they can accomplish what they have itemized within existing resources. The idea was that the Council asked that it be presented prior to budget considerations in case there were any other needs identified.
There was a discussion to attach dollars to the list which is currently underway through work with the subcommittee of Chair Melanie Light and Commissioner Alex Weinstein.
He thought the budget they are discussing can be accommodated within the existing budget.
F.1.b
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 20 of 22 06.06.23
Vice Mayor Gee said she does not have any disagreement with what is here but she has questions about things she would think the Council might want to discuss and whether they should add some things here.
Mr. Biggs said Measure R has a fund balance so if there is something that needs to be done, the Council is not allocating 100% of available Measure R revenues right now, but the Council can explore these items at its next meeting or take it up again in July.
Councilmember Iverson said she would like to do that given the late hour. There are many letters and interesting topics and the Council does not get a chance to provide feedback to the SSTOC very often.
Mayor Miller concurred, and suggested this be agendized for the July meeting. She thinks they can take it out of the budget discussion and provide feedback on the goals.
Mayor Miller opened the Public Forum for the CIP, as she did not do this for the previous item.
Jud Hammon, former Chair of the SSTOC, said he had been concerned in the initial CIP version of the Measure R page that it showed the low fund balance which had been corrected. He thinks it might be good to see one of those decision packet lists for additional support of individual property owners or groups of property owners to have a specific fund to access to support their efforts in reducing the amount of fuels on their property and to improve the hardening of their homes. He finds odd that there is nothing on the list for this.
Mr. Biggs said they have $400,000 appropriated for the Fire Fuels Reduction Incentives and what is not spent in the current year which will probably be about $10,000 is being carried over.
Councilmember Malkani said in terms of the optional packages in the budget, she asked if the additional residual Measure R funds would not be included. Mr. Biggs said Measure R funds are all listed in Fund 106.
Councilmember Iverson said she likes the idea of continuing this item to have some higher level discussions and letting the SSTOC take goal level feedback to come up with their own allocation recommendation if the Council agrees.
Mayor Miller observed that in addition to the $390,000 carry over for people to have private grants to remove vegetation from their homes, in addition, the City has a chipper program. The private subsidy did not hit her until she recently saw one of the piles out.
The City is making this chipper available and the gardening staff the City is providing for free to residents. If they take those 2 numbers, this is a huge amount for a community the size of Orinda to be allocating for private vegetation removal. Until that is maximally used, she did not know they should make further allocations.
F.1.b
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Attachment: City Council Minutes of June 6, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 21 of 22 06.06.23
Vice Mayor Gee said she thinks it is appropriate at some point for the Council to have a joint meeting with the SSTOC.
Mr. Biggs recognized that the Council has blended the CIP and the SSTOC items and he wanted to mention that staff received an email related to Ichabad Lane that came in around 6:00 p.m.
City Clerk Smith announced the City received 3 written comments from Steve Cohn, Kathy Finch, and Jud Hammon. Later on, they received an email from Paul Sullivan on the Ichabad Lane drainage issue.
Mr. Biggs said the Council has the SSTOC report and the action is to review the report and review updated wildfire prevention and emergency preparedness goals as promulgated by the Supplemental Sales Tax Commission, discuss, and provide direction, which the Council can continue to a future meeting. The SSTOC will be meeting next week to review the draft budget and they will have specific comments they can report back at the next meeting.
MOTION by Vice Mayor Gee, and seconded by Councilmember Malkani, to continue the item to July 11, 2023. Said motion carried by unanimous (5-0) roll call vote.
I. COUNCILMEMBERS’ REPORTS – None.
J. CITY MANAGER’S REPORT – Mr. Biggs said school is out, there are Movie Nights in the park, concerts in the park, food trucks on Thursdays, farmers’ market on Saturdays and lots of parks and recreation activities throughout town, and the 4 th of July coming up.
K. MATTERS INITIATED – None.
L. CLOSED SESSION
The City Council adjourned to Closed Session at 10:40 p.m. to discuss the following matters:
1. OPEN SESSION IDENTIFICATION of Closed Session Matters
2. PUBLIC COMMENTS of Closed Session Matters – None.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No.
N23-0579.
4. OPEN SESSION REPORT REGARDING CLOSED SESSION
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City Attorney Wolff announced there was no reportable action taken in Closed Session.
M. ADJOURNMENT
The Regular Meeting was adjourned in memory of Joan Smith, mother of former City Manager Janet Keeter at approximately 11:30 p.m. to the next Regular Council Meeting on Tuesday, June 20, 2023, at 7:00 p.m.
______________________________________
Sheri Marie Smith, City Clerk
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CITY OF ORINDA
CITY COUNCIL CLOSED SESSION MINUTES
6:00 PM - SPECIAL MEETING
A. CALL TO ORDER/ ROLL CALL
Vice Mayor Gee called the meeting to order at 6:00 p.m. and City Manager Biggs called the roll. All Councilmembers were present except Mayor Miller who had an excused absence.
OPEN SESSION IDENTIFICATION OF CLOSED SESSION MATTERS
The Closed Session Matters were identified.
C. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
There were no members of the public wishing to speak.
D. CLOSED SESSION
A. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --
ANTICIPATED LITIGATION. Pursuant to Government Code Section 54956.9(d)(4), conference with Legal Counsel regarding initiation of litigation (1 potential case)
E. OPEN SESSION REPORT REGARDING CLOSED SESSION
There was no reportable action.
F. ADJOURNMENT
The meeting adjourned at approximately 7:00 P.M.
_______________________
Sheri Marie Smith, City Clerk
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JUNE 20, 2023
CITY OF ORINDA
CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: https://tinyurl.com/ncusvn4h.They are also kept in the City Clerk’s Office as part of the public record and available upon request.
7:00 P.M. –REGULAR MEETING– GARDEN ROOM, ORINDA LIBRARY A. CALL TO ORDER / ROLL CALL:
Vice Mayor Gee called the Regular Meeting to order at approximately 7:00 p.m.
COUNCILMEMBERS PRESENT: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Darlene Gee
COUNCILMEMBERS ABSENT: Mayor Inga Miller
B. PLEDGE OF ALLEGIANCE – Led by Vice Mayor Gee
C. ADOPTION OF AGENDA
Vice Mayor Gee asked and confirmed with City Manager Biggs that Item H.2 is requested to be removed from the agenda.
MOTION by Councilmember Riley, and seconded by Councilmember Malkani, to adopt the agenda, as amended. Said motion carried by unanimous (4-0) roll call vote.
D. ITEMS FOR THE GOOD OF THE CITY
D.1. Introduction of New Employee Mark Callaway, Recreation Coordinator Parks and Recreation Director Todd Trimble introduced new Recreation Coordinator Mark Callaway. He provided a description of his background, his start date 4 weeks ago, and role in the Parks and Recreation Department.
Vice Mayor Gee and Councilmembers welcomed Mr. Callaway to the City and wished him well in his new position.
Recreation Coordinator Mark Callaway thanked the Council and staff.
E. PUBLIC FORUM
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Elsa Cook, Senior at Miramonte High School, said she has worked at Wagner Ranch Nature Area for a fair amount of time and she asked that it be re-given it is incredibly important for elementary school student’s education of nature, which she described. She also said all students have a deep connection to the nature area regardless of how long they have worked there. It offers an opportunity for adults to make a community here because they meet often and can make friends. She understands there are lots of physical barriers between where they are now but she cited the amount of manual labor who are willing to do work for free.
Vice Mayor Gee thanked Ms. Cook, urged her to attend their meetings and work with the school district, noting the City does not have jurisdiction over the Nature Area. She said Councilmembers can reiterate its importance in working with the 2x2 committee.
Councilmembers commented that the biggest constraint is safety and the risk of falling trees, thanked the 15 or more students in attendance, and suggested utilizing the media to get the message out.
A speaker suggested the City encourage the school district to ask the community to help raise funds for the arborist which is holding up the process to designate which trees are dangerous.
Josephine Sabalbaro, parent of a Wagner Ranch/Girl Scout Camp Counselor, stated there are many people who could not attend the meeting but she knows the Nature Education Area has been impactful to over 12,000 students including their families.
In response to a suggestion to bring this item to the Council, Councilmember Iverson agreed to report back on the 2x2 committee’s efforts and keep the Council apprised.
Nick Waranoff voiced support of the written comment that he submitted earlier today, and said there are some serious flaws in the Plan Orinda EIR including the absence of any mitigation for the significant impact on emergency evacuation in the event of a wildfire, which he described.
F. CONSENT CALENDAR
Vice Mayor Gee asked and confirmed there were no items the public or Councilmembers wished to remove, and there were no public comments.
F.1. City Council Minutes
Recommendation:
Approve City Council Minutes:
1. May 2, 2023 Regular Meeting
2. May 9, 2023 Regular Meeting
F.2. Adoption of Appropriation Limit For Fiscal Year 2023-2024 Recommendation:
Adopt Resolutions #37-23 establishing the Annual Appropriations Limit for Fiscal Year 2023-2024.
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F.3. Adopt Updated Consolidated Salary Schedule for Regular City Positions
Recommendation:
Staff recommends the City Council adopt Resolution No. 40-23 updating the Consolidated Salary Schedule for regular city positions.
F.4. Award Construction Contract for the Red Flag Parking Sign Project #4197 to McGuire-Pacific Constructors
Recommendation:
Staff recommends that the City Council Award the contract for construction of the Red Flag Parking Sign Project #4197 to McGuire-Pacific Constructors for an amount of $197,596.00; authorize program expenditure up to $227,235 (includes a 15% contingency); and authorize the City Manager to execute the contract on behalf of the City, subject to approval as to form by the City Attorney
F.5. Acceptance of the Library Parcel Tax Independent Review Annual Report For The Period Ending (June 30, 2022)
Recommendation:
Receive and accept the Report for the period ending June 30, 2022.
MOTION by Councilmember Iverson, and seconded by Councilmember Riley, to approve Consent Calendar Items F.1.1, F.1.2, F.2, F.3, F.4 and F.5. Said motion carried by unanimous (4-0) roll call vote.
G. PUBLIC HEARING
G.1. Public Hearing for Development Impact Fees and Fees for Services Provided by the Planning, Public Works and Engineering Services, Parks and Recreation, Police and Administrative Services Departments (Master Fee Schedule)
Recommendation:
Staff recommends that the Council hold a public hearing to consider the proposed revised Fee Schedule and approve it by the adoption of Resolution 36-23.
Director of Administrative Services Doug Alessio gave the staff report and overview regarding the public hearing for revisions to the Master Fee Schedule regarding development impact fees and fees for services. Several fees are being raised other than CPI factors which is outlined in the staff report and some is to change from a fee to a deposit based staff time work fee. In addition, there are some fees proposed not to be adjusted, some of which are parks and recreation related.
Councilmember Malkani referred to packet page 85 and asked if there are any locations where imposing additional fees would generate less income given the area is already under-resourced, such as the Art & Garden Center. She asked if it is rented often or not.
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Parks and Recreation Director Todd Trimble stated their rentals increase every quarter.
Some fees related to the Art & Garden Center are the result of a request from renters, such as the Auxiliary power source. Many renters come in and because there is no kitchen, it is popular, but there have been instances where caterers come in, set up cooking stations, and it is under-powered resulting in generators. So, they contracted with an electrician for additional power and will sell it to them for this, as well as table rentals.
Vice Mayor Gee opened the Public Forum, and there were no speakers.
MOTION by Councilmember Iverson, and seconded by Councilmember Riley, to adopt Resolution 36-23, approving the revised Fee Schedule. Said motion carried by unanimous (4-0) roll call vote.
H. POLICY MATTERS
H.1. Adoption of Biennial Budget For Fiscal Years 2023-24 and 2024-2025 and Capital Improvement Plan (CIP) Update for Fiscal Years 2022-23- 2027-28 or Adoption of a Continuing Budget Resolution
Recommendation:
1) Receive the Staff presentation and input from the public; 2) Incorporate any changes to the appropriations in accordance with CIP and Budget discussion; 3) Adopt Resolution No. 42-23 which authorizes spending Budgets for two Fiscal Years (FY 2023-24 and FY 2024-25) and Approves Certain Annual and On-Call Contracts; 4) Adopt Resolution 41-23 Approving the Capital Improvement Plan Update (Fiscal Years 2022-23- 2027-28), OR Adopt Continuing Budget Resolution 43-23.
City Manager Biggs stated this is the Council’s second review of the proposed 2-year Budget. He said Mr. Alessio will provide a PowerPoint presentation, noting some of the information is repetitive and staff will then focus on the updated staff report, address what staff heard as requests from the last meeting, and he will review the budget balancing spreadsheet in real time.
Director of Administrative Services Doug Alessio gave the PowerPoint presentation covering the budget cycle background, the high level budget including capital spending, staffing, budget document that includes a consolidated Measure R Section, Measure R Operating Budget and capital projects, Measure R capital projects, additional input obtained, and next steps.
City Manager Biggs gave a presentation and spoke about the first meeting where Council discussed the budget, a description of which is outlined in the staff report and which he described. He presented the balancing spreadsheet to the Council, which is interactive.
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The Council held a robust discussion at its last meeting about the decision packages and budget referral. He displayed those being recommended as the City Manager which are the 5 Operating Budget Decision Packages, the 7 recommended Decision Packages, and the Budget Referrals and sections. After discussion of these, they would talk about the Fund Balance Decision Packages where he heard some suggestion to adjust those numbers a bit. If the Council were to approve the City Manager’s recommendations, there is still some money left of $328,000 of operating capacity available and $390,000 of onetime money. However, the Council can remove items and add to items which the interactive chart will adjust in real time.
Vice Mayor Gee asked if there were overall general questions before reviewing the spreadsheet to give the Council and public a chance to ask questions.
Councilmember Malkani said she thought there was Council consensus on some items, and Mr. Biggs said starting on page 92, staff added the additional Budget Referral 14, additional background in Decision Package #2, #5 and Referrals #2 and #5 which represents Council consensus given straw votes were not taken at the meeting. He mentioned Councilmember Riley was not present as well so staff tried to provide additional information they thought would help in making the final decisions. It is a 2-step process and the Council can consider any public input, as well.
Councilmember Riley said she would like to add an Item 15 under Working Cash after Decision Packages. Mr. Biggs said this could be raised once they get to that section.
They could also go through the budget referrals and go back.
Councilmember Iverson echoed Councilmember Malkani’s question/comment, and she thought it was first a rough draft, final draft, and tonight would be a last chance review.
Now, she understands it is an interactive exercise and she looks forward to doing that.
Vice Mayor Gee opened the Public Forum.
Linda Landau, Chair of the Library Parcel Tax Oversight Committee, and member of the Friends of the Library Board. The Friends own the Library building and the City owns the land under it. They met on June 13th with staff and discussed the aging Library and the need to address repair of the air handlers and boiler for the heater which have been on the CIP list for 4-7 years and need to be replaced. She recognized COVID created understandable delays but they need to proceed with the most important projects which are the boilers and air handlers.
Cost estimates are out of date and $500,000 has been set aside from the Library parcel tax funds but this will not be enough. If they need to ask for an increase in the parcel tax to cover staffing and maintenance, they will want to know this at least 6 to 9 months ahead of time. Higher interest rates have resulted in putting some projects on hold and this might help them find people to take on some of the projects. She suggested the City contact Overaa and Company that constructed the building who could recommend subcontractors for the project.
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City Clerk Smith stated the Council received one comment from Melanie Light which is in the packet and on-line.
Vice Mayor Gee referred to the Decision Packages list in the packet and suggested working through finalizing items.
City Manager Biggs asked to address the budget referrals and spoke about how he captured what he heard in the discussion. Of the 14 decision packages, the only ones where staff heard the Council require possible allocation or funding or some additional discussions are the ones highlighted in yellow, such as EV charging station and encouraging retail which could be initially covered through decision package #5 which will give life to Plan Orinda and the DPP. There are additional resources in that package for contract services.
There was a lot of interest in legislative advocacy, but that it is not the same scope as Lafayette’s numbers, and their contract includes grant solicitation. The other highlighted items regarding implicit bias training and equity related items, that discussion got blended and he heard the Council wanting to add some funding for general training and professional development of staff that could include in-person implicit bias training where right now it is done on-line. He likely would put this in the HR budget but was not sure where that landed, so staff did not add one-time or on-going funding here.
A couple more examples are listed such as the off-leash dog park which staff would refer to the Parks and Recreation Commission. It could be funded in the future out of the Capital Projects Fund 700, and staff is recommending $700,000 knowing there are other ideas such as Pickleball and others.
Regarding 23-7; the pedestrian connection to Wilder, this is recommended for some initial one-time funding to do additional preliminary engineering under Fund Balance Decision Package #5 so that has been covered. Other items are either on-going in another form or the Council said public safety engagement and the City has its Council Public Safety Committee, an annual and mid-year update on policing, but nothing there requires an appropriation or more direction to staff unless the Council has something else in mind.
So, staff would continue to work on these items. The Council can revisit that, but these are the areas which staff saw in focusing on the 4 budget referrals and finalizing what the Council had in mind.
Vice Mayor Gee said for ease of going through it she suggested starting at the top and determine if there are questions on the recommended decision packages listed.
Councilmember Iverson said the Council had asked the question about whether a fulltime IT person relative to contract made sense which she did not see answered.
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City Manager Biggs said staff has not fully determined where they should land there.
There is the equipment and software side which would be mostly one-time and $80,000 for technology services which could be additional contract services. It could be a full-time position ranging from terminating the City’s contract and having a full-time dedicated person, part-time staff to supplement the contractor, or it could be more contract service including having on-site office hours which they do not do. Until staff receives Council consensus on the level of expenditure, staff will return and review more detailed options with the Council. Mr. Alessio manages the City’s IT operations and asked if he had something to add.
Mr. Alessio said he would be leaning towards contracting and having someone from their current provider or elsewhere come in several days a week. In the event it was determined the best way to do this would be a position the City hired directly, staff would have to come back and ask for permission for that.
Councilmember Malkani asked what the City was spending right now with the contract, and Mr. Alessio said he would need to look at the budget but it is relatively inexpensive, particularly for cyber security which he would like enhanced which he described.
Councilmember Malkani said by including this as an on-going cost of contract services for $80,000 a year, she confirmed this would be for 2 years, and at that point as they purchase new equipment and do more, she can see an additional need for services, but would expect once they have gone through an IT upgrade they might not need to incur that on an on-going basis.
Mr. Alessio said on reason they check in on the budget is to make adjustments as more information is gathered. This is a 2-year allocation and during that time staff will identify whether the allocation was enough, not enough, was the contract the right way to do it, whether a staff member is a better way to do it, etc.
Vice Mayor Gee referred to decision package #2; Maintenance operations and said she would hope the City will have a definitive plan in the first fiscal year. Mr. Biggs confirmed.
Vice Mayor Gee said she knows she and the Mayor raised this at the last meeting, but she thinks they are supportive of the Community Services Officer but would ask the City Manager and Police Chief when they previously had that role and had issues with it, to review what those were in the hopes they would not repeat things learned from experience. Mr. Biggs said he and the Chief have begun those discussions, including working with their HR Manager who has some background on that as well.
Councilmember Malkani asked if the CSO would also be trained or able to respond to mental health. Mr. Biggs said generally not, but it depends on the candidate they would hire. They mostly support officers in the field, would be involved with emergency preparedness, the Neighborhood Watch Program, and other items to assist officers. He also had an update on the County’s Anytime, Anywhere, Anyone Initiative so there are resources the City can pull in through that, which are funded by Measure X through the County. By the end of the year, the hope will be a 24/7 service.
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Vice Mayor Gee opened the Public Forum on the section the Council is discussing on the decision packages, and there were no speakers. She asked if there was consensus on the numbers recommended by the City Manager.
Councilmember Iverson noted there is the possibility they would not make them final until the end, but she would concur.
Councilmember Riley commented about the alternate decision package, stating she understands the value of the CSO and how that can help. She thinks they would benefit by having the additional police slot to handle all shifts. The $1.2 or $1.3 million seems like a lot to accomplish, but she feels the CSO will be a band aid to some extent and she hopes the City staff and Council will evaluate the benefit they get out of that if they go there.
Vice Mayor Gee asked the City Manager to go ahead with the next group.
City Manager Biggs referred to the staffing updates. There was 1 suggestion to lower the Capital Projects Fund, but staff did not opt to do that. The 2 specific funding recommendations are the Community Park Master Plan. He said the Parks and Recreation Foundation President is checking in with him and are very supportive of this.
She is doing fundraising to allow the City to complete the park which is an overall $3 million project. If the Council approves the Downtown Wilder project, they will retain a firm to do the preliminary engineering. So, those are 2 fixed one-time expenditures.
The others are additional staffing to support capital projects for $600,000 for 3 years. The City may not need that full amount or they can revisit it later in the budget cycle. The Council can also shift between the Capital Projects Fund, the Building Maintenance Internal Service Fund which generally do not have funding sources. Or, the Council could put money in one category.
Councilmember Riley asked which fund would be used for Pickleball and the dog park.
Mr. Biggs stated Fund 700 could be used for the dog parks, and the Building Maintenance Fund could be used for City Hall repairs, Art & Garden Center upgrades. He said the Long-term Planning Fund could fund future General Plan elements like climate change.
Councilmember Iverson commented that she thought the last time the Council thought the combined $500,000 felt a bit rich and too early for not having been more fully defined at this point. She would like to propose they reduce that amount from $500,000 to $250,000 and put the other $250,000 expressly into a reserve which could be accessed when the projects are identified if others agree.
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City Manager Biggs said any expenditure of more than $60,000 must return to the Council. They could change the title here and state “Information Technology Systems Upgrades – Reserve” if the Council is more comfortable or they could divide it into 2 pots and one could go into the Equipment budget in the IT section of Administrative Services, and the other would stay as the Reserve.
Councilmember Iverson said she would be more comfortable calling it Reserve, and it is great they would have to return if over $60,000 because that felt too early to make a decision for the expenditure.
Mr. Alessio agreed and he would return if there was anything planned, but right now they are talking about planning and permitting software. It will be a bit of data migration and one-time costs and staff would return with specific items.
Councilmember Malkani said if they did not currently have this allocation and they found out tomorrow they needed to allocate $200,000 to IT systems upgrades, she asked what other fund would it come from?
City Manager Biggs said staff would come back and ask to appropriate money from allocated reserves.
Councilmember Riley asked if it would return under Fund 612; Long Term and General Plan Contingency. Mr. Biggs said this is what they fund things like the Housing Element, DSP.
Mr. Alessio noted that they would look for a grant first. In the event there are none, they would look to see where they had available fund balance, whether it is the IT Internal Service Fund which does not have that kind of balance, or whether it is the General Fund.
City Manager Biggs also noted the Council just updated its Strategic Plan goals, and most of these designations are designed to allow capacity to achieve those priorities. This year the City can set aside monies but the Council is not being locked in with these designations unless certain contracts are locked in.
Vice Mayor Gee said in following up from the public comment from Linda Landau which she is growing concerned about, looking at the Consent Calendar item regarding the Library and review of their financials and monies for facilities upgrades, she agrees that these need to be priority projects, given they have not moved forward. Assuming they can be moved along quicker, if there are increased costs she asked if the City would look to some of these funds to help supplement or would it be completely reviewed separately.
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City Manager Biggs said the Library is established to be self-sustaining, but he heard Ms.
Landau talk about raising the parcel tax which would require a vote, but if they found they were short, the Building Maintenance Internal Service Fund could be tapped for a shortfall. The Library has a separate fund, and Mr. Alessio noted there is a non-parcel tax components of all capital improvement projects and 85% is programmed from parcel tax and 15% from some other source. One source is the Building Maintenance Internal Service Fund so it is slated to pay for some of the City’s share of library improvements, and there is one other funding source which he cannot recall besides Fund 603.
City Manager Biggs said the City also has a pending grant application with the State Library System to fund those improvements which went in just earlier this month. Their hope is they might see these funded through that source.
Councilmember Malkani voiced support of the Library projects and noted there were 2 recommendations from the Library Parcel Tax Oversight Committee; 1 was that staffing resources be made available to move projects, and second, that the Library Facility Steering Committee meeting be scheduled soon to discuss facility needs and future funding. She emphasized a commitment that 1 be included in this proposed budget.
Mr. Alessio said the first item is Fund Balance Decision Package #6. City Manager Biggs stated this is together with Decision Package #2. Staff has heard this message loud and clear and, while they do not have the exact answer, they are addressing that.
Vice Mayor Gee opened the Public Forum, and there were no speakers.
City Manager Biggs then referred to the Council’s focus on the 4 highlighted items as to how to give life to them, and staff can answer questions on the balance.
Councilmember Riley said she would like to add an item to this list which would be 15, and it would come from an unfunded CIP which is #25 of $120,000 for medians, landscaping. It would be when the City can change the exits for evacuation. At that point they would be able to finish the landscaping from Santa Maria or Altarinda to Crossroads or past the Bev Mo section.
City Manager Biggs said this would be budget for 023-15 as the Camino Pablo Median Landscape which is shown as $120,000. Mr. Alessio then turned to the interactive budget.
Councilmember Iverson said she will suggest omitting 1 or 2 items and the Council waited for the chart to be displayed.
Vice Mayor Gee asked if Councilmember Riley’s suggestion is contingent on something else happening before it gets done.
Councilmember Riley said if they are going to mess up the medians and change evacuation exits, she recommended finishing the medians.
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City Manager Biggs noted in the Safety Element one project the City will work on is to open a break in the median to allow people coming from North Orinda to turn left onto the freeway without having to go under the freeway. On the other side, they would open it so people coming from the south could turn left to get back on Hwy 24 to head east. So, it would eliminate cross traffic under the freeway. It is anticipated the evacuation improvements would probably be Measure R-funded.
Councilmember Malkani commented that her understanding of BR23-9 and 23-10 was that both could be relatively inexpensive and she thinks it could be something put under the HR budget or purview, but that #9 would cost $10,000 and #10 would cost another $10,000. She did not think she envisioned either as being large expenditures so much as listing them is meaningful and ensuring it happens so she thinks the budgets could be reduced.
Councilmember Iverson asked if these were intended to be recurring or one-time.
Councilmember Malkani said bias training would be on-going and hence the $15,000 for a 2-year budget.
City Manager Biggs clarified the placeholder would be for one year. If on-going, it would be $15,000 the next year. The idea of the analysis would be one-time as staff captured it based on their understanding.
Councilmember Malkani said she thinks these are important things to do but not that they have large numbers attached to them. She thinks $15,000 would be more than sufficient to do 2 days of training over 2 years. The equity-based analysis could be reduced by $10,000 for what was envisioned.
Councilmember Riley said she listened to the last meeting, and understands they have annual implicit bias training on-line and she assumes the reason it is listed is the Council does not think that is not good enough. She asked why the City needs to spend more money if the training is sufficient.
Councilmember Malkani said she thinks live training is different and precipitates a level of engagement, even if it is a half-day training. She does not think it costs that much to hold a half-day training. She has done the trainings for other subjects and have received feedback when doing it on a computer it is effective but also impersonal and the process is very different than in a room and forced to examine some of these questions.
Vice Mayor Gee said she understands #9 in Councilmember Malkani’s comments. She asked if there is a specific activity that is related to #10. Councilmember Malkani said she knows some folks who do training in this area, but again, the City can spend $50,000 on these things but she does not think the City needs to. What would suffice is doable with $10,000 to $15,000. She could bring a budget and work with staff to do that.
Vice Mayor Gee asked if her recommendation would be to reduce both to $10,000, and Councilmember Malkani confirmed for a $10,000 allocation for each and a half day implicit bias training could be had for $5,000 each year.
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City Manager Biggs asked if this would be $5,000 for implicit bias training for 2 years which could be revisited, and the suggestion would be $10,000 for the equity based analysis.
Councilmember Iverson commented that she did not feel in the last meeting and she still does not that there is a demonstrated need for the analysis. She has not heard negative feedback from staff, the public, or otherwise. On the training, she agrees with the budget but thinks they should just give it to HR because if the current program is sufficient for all of Berkeley, HR might find they might want to use that funding more flexibly and she would like for them to make a fully informed decision.
Councilmember Riley suggested having these $5,000 and $10,000 for #9 and #10 in the budget and decide later.
Councilmember Iverson said if they put it in the budget, would they then say they would do a customer service and staff bias analysis.
City Manager Biggs said this is relatively new and they do not do a lot of legwork. He contacted one firm based on implicit bias and one issue the City has is they must to multiple cohorts because they cannot close for the 2-3 hours. They have 30 employees so they need someone to come in and do 3 separate sessions of 10, 10 and 10, so it is more expensive with a smaller organization unless they were to close for 2 hours or a half day to train all staff at once. It is more cost-effective with larger organizations because they could do 10 cohorts of 30 and they do not have to close their doors to the public.
So, while it was a bit higher, staff anticipated they would have to accommodate shift work, etc. to get coverage. Before they proceed, staff can get a better understanding and informally share with the Council what they are thinking. If the Council wants to review the contracts before proceeding, staff can bring them back.
Councilmember Malkani commented it is a relatively small amount in terms of the overall budget. She thinks it is an important piece and she thinks returning to the Council with how it looks would be an education for the Council. Her reasoning for the equity based analysis is that like many institutions, they tend to lack diversity at the highest levels, and an examination as to how going forward that can be changed is useful, which is part of her reasoning. She would be fine with giving it to HR and having some flexibility and returning to the Council. The numbers are small enough so that if they need more funding, they can designate more. For now, she would propose both be included as $10,000 allocations each.
Councilmember Iverson said she cannot think of anything that requires annual training.
Not even lifeguards must have annual training so she does not want staff people to do bias training every single year. She did not want to create a mandate and supported giving it to HR and giving them a budget.
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Vice Mayor Gee said she would agree and noted most trainings go longer than one year between requirements.
Councilmember Riley asked if it would make sense to put these items under HR.
City Manager Biggs said if the Council were to make these allocations, staff would add these into the HR budget under either training and/or consultant services. Once the Council updates the budget balancing worksheet, it gets inserted without the side notes.
It also communicates to the community and staff things of interest and importance to the Council, so they would not disappear.
If the Council wanted to broaden it, instead of saying it is implicit bias training they could note that this became general professional development or it would just be to keep it listed like this and they could add implicit bias training or “other.” Again, this is something the Council would own and the question is what the Council wants to communicate to the public.
Councilmember Iverson said she does not want them to own it too much because this is HR’s job. She is supportive of creating these allocations so there is value signaling from the Council, but she thinks they should not micromanage what gets done and dollars. She agrees keeping the labels is a nice nod to some of the values the Council has articulated.
Councilmembers agreed.
City Manager Biggs agreed to lower the $15,000 and $25,000 to both be $10,000. It would be $10,000 between the 2 line items. Councilmember Iverson suggested not keeping a separate label on 10 and combine them. She thinks the thing about personnel and customer service is not the same thing as Councilmember Malkani said when she described it. If it could say HR training and analysis with one line item.
Councilmember Malkani asked to combine 9 and 10 and put “implicit bias training/equity analysis” and allocate $20,000 for the one-time column. Vice Mayor Gee agreed. Mr.
Alessio said he thinks the Council is saying to spend $20,000 over the 2 year cycle, and Mr. Biggs concurred and said staff will refine this.
Councilmember Iverson said she thought Councilmember Riley was going to suggest when adding 23-15 that Pickleball courts is expressly a budget referral to figure it out.
She would propose this as a new one. She also thought #7 about the connection to Wilder because it is already in a decision item, and #11 about engaging OUSD, she thought they could just omit them and they have been adequately addressed in existing relationships and in the budget in other places. So, she found both unnecessary in this list.
Vice Mayor Gee agreed this is a good question. If there is no budget identified here or included somewhere else, she asked if these will disappear in the final version.
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 14 of 20 06.20.23
City Manager Biggs said this was a tool he used in his last position. They tended not to disappear because they are not allocating funds but communicating priorities, but he would defer to the Council. The budget balancing spreadsheet and decision packages are narratives and part of the record. It is helpful for staff to see these are things they are working on, so he does not think the Council should necessarily eliminate them. He would provide a cover sheet that states these are the decision packages the Council included and add the others not included because they are on-going work items.
Councilmember Iverson said the Wilder path is in a decision package earlier in the budget and it does not need to be repeated. There is a 2x2 committee for OUSD and this is a budget and not a strategic planning document. If they do not intend to create a budget item for it they should not put it in the budget referrals. She would like to have a tighter ship where everything on this list are items not yet ripe for definition in the budget but things the Council wants staff to go work on as budget referrals. Therefore, she thinks too much signaling in the list is distracting from creating a functional budget.
City Manager Biggs said they can do this. They would keep the budget referral numbers so the budget would be approved with budget referrals 23-2, 23-3, combined 23-9 and 10, and the balance they could eliminate.
Councilmember Iverson clarified that they want staff to work on the quarterly items and drainage facility assistance. She wants staff to go and get those to be ripe for decisions whereas the enhance engagement with OUSD does not require any work to go create a budget item. To her, these are not ripe for decision-making but they are directions.
City Manager Biggs thanked the Council for the feedback given this is the first time they did it this way.
Vice Mayor Gee suggested that #6 and #8 also fall into the red category. They can always be there but do not need to be in the budget document.
Councilmember Malkani said she agrees that if Dog Park is listed the designated Pickleball Court should also be listed. Vice Mayor Gee said she thinks it should be listed the same way, as “Refer to the P&R Commission.” If they need money for it, it is designated in Fund 700. City Manager Biggs agreed to add that as Budget Referral 23-
16. Councilmember Riley said if they want those projects she asked if there is enough money in Capital Projects Fund 700. This is where they take it from and it could add up to $300,000 and there is $400,000 left. She feels they should add more money to that so they would not feel they are robbing from another valuable project.
City Manager Biggs said if the Council agrees to do the medians that will take $120,000 and reduce how much one-time funds are left available. It would be $270,000 after that.
Councilmember Riley thinks the Garden Club might be able to help the City raising some money.
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 15 of 20 06.20.23
Councilmember Iverson said she heard 2 different things. She asked if they were taking $120,000 and expressly allocating it as a new line item in the CIP item or in the Fund 700 Reserve budget.
City Manager Biggs said it could be done either way. That is a specific project that has a current cost estimate. The Council could put the $120,000 in Budget Referral 23-15 or the Council could increase the Capital Projects Fund and say that would come from that once they have it more developed. They just need to add 23-16 which would be Pickleball.
Councilmember Iverson said if they say it is here in the earmarks as #15 and then say it would be funded out of the 700 Reserve for CIP, she asked if it must be that.
City Manager Biggs said the way he understood Councilmember Riley’s request was to fund that directly with an allocation as opposed to just for the medians. He asked Mr.
Alessio to go to the area where one-time money is left, and it is $370,000 at this point. If they added the $120,000 there would be another $250,000 and the Council could use that to top up the Capital Projects fund or to put the balance of the $370,000 all in the Capital Projects Fund and know Budget Referral #15 (medians) would be coming out of the Capital Projects Fund 700 once they have a better sense of cost. He said the $120,000 is just a placeholder.
Councilmember Iverson said there are items in the total in the one column but the totals all match exactly so there is something going on in the math in the chart. She asked that he double-check on the formulas.
Mr. Alessio said the grey total sums across, so it is not taking into account the numbers in the total column because there may or may not be a number there. He is also working with the spreadsheet live rather than on an actual computer.
Councilmember Iverson asked if one-time is totaling vertically, on-going is totaling vertically, and the 578 is totaling horizontally, but they do not need to worry about the total column. Mr. Alessio confirmed.
City Manager Biggs said they would note the Pickleball court would be a referral to the P&R Commission, the same note as 23-5 above. They would have to go back and re-visit the question of the retail recruitment and legislative advocacy unless there are other items. To Councilmember Riley’s suggestion, with one-time money unless it goes into the other 2 items, the Council has $250,000 it could add into the Capital Projects Fund.
They would have $420 left under one-time.
Vice Mayor Gee said she would agree this is probably the right place to put any remaining excess.
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 16 of 20 06.20.23
Councilmember Iverson said it feels a little bit irresponsible to “spend” all the extra money.
She wondered to Councilmember Malkani’s earlier question of unallocated funds that are in the General Fund is okay. Her initial reaction was yes, they should put more in the Capital Improvements Budget, but she hates the idea of allocating all but $420. It feels like flexibility may be a good thing because the money is not going away if unallocated.
Councilmember Riley and Vice Mayor Gee said they have full flexibility with their reserve fund. The reality of unfunded capital projects is stupendous as well as the fact it is a reserve fund and does not have to be spent that way, and Councilmember Iverson said she is persuaded.
City Manager Biggs emphasized nothing would be spent out of the fund unless the Council approved that. He said the last 2 items are legislative advocacy which has not been budgeted yet, and the question of retail recruitment, using either one-time funds or some on-going activity.
Vice Mayor Gee spoke up again for the legislative advocacy which is a budget number.
If it could be less that would be great, but she is fine with it. Her only ask is that before they would contract for those services the Council receives the scope of work and approves it, which needs to be specific to Orinda’s needs.
Councilmember Riley agreed, as well as other Councilmembers. Mr. Biggs asked Mr.
Alessio to place the $75,000 into the on-going column, which is a placeholder.
Vice Mayor Gee then referred to encouraging retail, she asked staff to explain this again.
City Manager Biggs said this was a budget referral from Councilmember Iverson. From a staff perspective, their thought was to do that under the decision package under Plan Orinda implementation because it is for a staff person plus some contract services. Staff is still doing some legwork as to what that looks like. If the Council is not comfortable with that approach, the Council could put in a dollar figure in on-going or do something in onetime.
This is not completely defined as to what it might look like. There are firms who will, on a contract basis, assist cities with retail recruitment. The City owns no property, so usually the property owner has their own broker but there are firms who act as a matchmaker to supplement those efforts. The City has not done an RFP so this was a placeholder. It might also change over time as the City develops new space in town. There are increasing vacancies in Theater Square and they collaborate with their leasing agents who are outof-state, and local resident Bruce Burrows is a commercial real estate agent that also provides pro bono referrals. This idea is reflected in the DPP of doing more to help encourage retail, but they are starting to think about this.
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 17 of 20 06.20.23
Councilmember Iverson said she felt strongly that what she hears from residents is they are having a code red about the retail leaving Orinda, empty spaces, and she appreciates the resources cited, but it is not enough. She does not think the part-time planner resource for the Plan Orinda implementation is the same skill set or the same function.
To her, this is an economic development allocation and she does not know if it is a broker or consultant, and that is why it is in the budget referral. When thinking about the importance in their strategic priorities, if they do not put at least the $120,000 towards it they are not walking the talk.
Councilmember Riley strongly agreed, thinks this is a great idea, and they do not have the resources without finding someone to help the City.
Councilmember Malkani agreed they are reaching a crisis point with vacancies and they need to encourage retail. She asked if it could be a one-time allocation and Councilmember Iverson said yes, this would be her choice. She does not want to put it in recurring because it creates the sense it is forever, but the idea is that it is triage.
Vice Mayor Gee agreed and thinks it is something they need to do.
City Manager Biggs said staff will work to refine the scope and bring it back.
Councilmember Malkani said she fully appreciates they are very much in need of additional personnel resources, but at the last meeting there was a concern as to whether certain things could be combined. The one thing she is unclear about is her understanding was that the Decision Package #2; Restructure Maintenance Operations was somewhat redundant or at least included in the one time Decision Package #6. So, she asked if they were potentially budgeting for 2 staff members on an on-going basis or 3.
City Manager Biggs said the Restructure Maintenance Operations would be on-going but the other item which is one-time would be an additional person for 3 years because they have an aggressive and on-going capital improvement program. That does not mean there is not spill over because Public Works helps Parks and Recreation like assessment of the building issues they had with flooding, but the Council held this discussion but staff does not believe they are duplicative. If there was a lack of funding or discomfort level, they would make due with what the Council gave them.
Staff is actively pursuing and receiving grants and he reported the City just received a $200,000 grant from ABAG/MTC to pre-plan the BART site. They will have either staff or consultant resources and so they need more resources because of getting grants awarded.
Councilmember Riley asked why the encouraging retail item is one-time, as this will take a few years. Councilmember Iverson said she thinks the idea is that this is a 2-year budget and allocation, and then in the next budget, the Council will know whether they need 1 or 2 more years. She did not want to create the sense this is a permanent hire.
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 18 of 20 06.20.23
Councilmember Riley asked staff to explain why it should or should not be contract or staff.
City Manager said if it is contract services, the City can structure the contract any way. If the Council wishes to continue with the services after the 2 year budget, they simply must allocate the funds. Usually at the end of the fiscal year, the City has some one-time money and it is possible to see an economic downturn and expenses would increase unexpectedly, so he thinks the idea of if it is contract services, those can be terminated or extended at any time so it is a comfort level question.
He thinks the messaging of adding staff was Councilmember Iverson’s concern. Staff would have to go through an entire process if it was a staff hire if the City does a reduction in force. If the Council put in $60,000 on-going it would carry over in the second year.
There is nothing that asks to move that appropriation up if they needed to do $100,000 in the first year. He also noted it will take a little while to get to where they can implement this and have something in place, as well.
Councilmember Iverson said it might be a 3-4 year commitment. It will not be done forever and not done in 2 years.
City Manager Biggs said he is hearing programming it at one-time and it should be something they look at for future one-time allocations to perhaps get them to 3 or 4 years of total assistance in this area. Staff will be speaking with the City of Lafayette staff on the exact range of services a firm is providing them, and staff will also conduct other outreach with other communities to see how they are approaching it.
Vice Mayor Gee agreed to show it as one-time to start, and it could turn into more if they want. It is $120,000 over the span of the 2-year budget and it could be spent flexibly.
Vice Mayor Gee opened the Public Forum, and there were no speakers.
Councilmember Iverson said she thought they had talked about putting any residual excess cash into the Capital Improvements Reserve. She asked if this has been done.
City Manager Biggs said now that number is down to $130,000. If the Council wanted to increase the Capital Projects Reserve up to $830,000 or $800,000 they would not have the one-time money go negative. The money still sits there to be allocated to other reserves or to projects because it is considered unallocated and undesignated fund balance. He noted the Council has also not allocated entirely the on-going, but sometimes there are other expenses that creep into a fiscal year but often they cannot make other expenditures. Staff also brings back quarterly reports and to the Finance Advisory Committee.
Councilmember Riley said she would like to see the $130,000 move up to Fund 700 which have many priorities, and the Council can figure out how to spend that money appropriately.
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 19 of 20 06.20.23
Councilmember Malkani agreed. She said she wants to refer to the Parks and Recreation Commission for investigation and reports on locations, costs, etc. the 2 possibilities they have here. One is designated Pickleball courts and the second is a dog park.
City Manager Biggs said those are captured in the budget referrals. The Parks and Recreation Commission has already been engaged in the Pickleball discussion based on the prior review.
City Manager Biggs said the recommended action as in the item would be to adopt the budget Resolution 42-23 which includes the 2-year budget, the Capital Improvement Plan, and some annual and on-call contracts, with the modifications reflected in the budget balancing worksheet. The second resolution is approving the Capital Improvement Plan Update. He then displayed the budget balancing worksheet and explained it.
He stated on-going there is $253,000 available based on what the Council is considering approving for the base budget plus the decision packages and $420 of one-time money.
From the top to the bottom, he said the Council approved $758,000 of on-going decision packages, the one-time allocations have gone to be a little over $4,030,000. Under budget referrals, they have encouraging retail and legislative advocacy and the items related to diversity, equity, and inclusion, and the median project, plus the addition of the Pickleball Court, referral to the Parks and Recreation Commission, and that would potentially be funded out of the Capital Projects Reserve Fund 700.
Councilmember Iverson asked if the Drainage Facilities Assistance will be an on-going service the City would provide. With the items that do not have numbers assigned, she thinks several of those will pull from the $253,000.
City Manager Biggs said potentially, but they already have existing programs such as assessment districts available if any neighborhoods were to take the City up on that. So, this could be done by existing staffing because they are existing programs. If they got overwhelmed and had 30 neighborhoods asking to do work, they could apply CIP staff that they have looked at adding for over 3 years towards that. So, he thinks they can make it work. If they do not, staff will have to come back and let them know the demand has overwhelmed their capacity.
Vice Mayor Gee said after updating it, asking for public input, she asked if there was a motion.
MOTION by Councilmember Riley, and seconded by Councilmember Iverson, to 1) Incorporate any changes to the appropriations in accordance with CIP and Budget discussion; 2) Adopt Resolution No. 42-23 which authorizes spending Budgets for two Fiscal Years (FY 2023-24 and FY 2024-25) and approves certain annual and oncall contracts; and 3) Adopt Resolution 41-23 Approving the Capital Improvement Plan Update (Fiscal Years 2022-23-2027-28, with adjustments made and updated totals. Said motion carried by unanimous (4-0) roll call vote.
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) Orinda City Council Minutes Page 20 of 20 06.20.23
H.2. Award a Construction Contract to Replace Retaining Wall on Camino Sobrante (adjacent to #56) to Cowan & Thompson Construction, Inc., of Martinez, California (City Project #PW 1.14) and Appropriate Necessary Funding
Recommendation:
Staff recommends that the City Council: (1) Waive the competitive bid process for the subject work to replace a deteriorated retaining wall impacted by Winter Storms adjacent to #56 Camino Sobrante; (2) Award a construction contract for said work to Cowan & Thompson Construction, Inc. for an amount of $149,175; (3) Approve Budget Change Form (Attachment D)
This item was removed from the agenda.
I. COUNCILMEMBERS’ REPORTS – Councilmember Malkani reported she attended as a member of the public the SSTOC meeting the other night because she was curious to hear feedback on the budget which was positive. Interestingly, Mark Evans, Chair of the Orinda Firewise Council, spoke under public comment along with others about the Fire Safe Council they are trying to create here regionally, so this may come to the Council for a formal presentation at an upcoming meeting.
Vice Mayor Gee stated for their next Council meeting, it will be the 4th of July festivities and they look forward to that and the community enjoying themselves.
J. CITY MANAGER’S REPORT – City Manager Biggs said this Thursday, Rotary Club is hosting Opera in the Park with food trucks there. Over the summer the City is having films and other concerts in the Park. He restated that the City applied for a grant from ABAG/MTC to start pre-planning on the BART site as far as housing, and he and Mr. Buckley had a kick-off call with some of the MTC staff about it. The funding will be a great resource to help get through this process. BART wrote a letter of support for the grant and they will be engaging with the City, as well.
K. MATTERS INITIATED – None.
L. ADJOURNMENT
The Regular Meeting was adjourned at approximately 9:32 p.m. to the next Regular Council Meeting on Tuesday, July 11, 2023, at 7:00 p.m. ______________________________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Minutes of June 20, 2023 (3156 : City Council Minutes) City Council
Staff Report
Agenda Item: F.2
Date: July 11, 2023
Department: Finance
AGENDA TITLE: Quarterly Report of Cash Disbursements for the Period January 1, 2023 through March 31, 2023 and Summary of Revenue, Expenditures, and Preliminary Fund Balances for July 1, 2022 through March 31, 2023
RECOMMENDATION:
Staff recommends that the City Council receive and file this report of cash disbursements, and preliminary fund balances for the period of January-March 2023.
BACKGROUND:
This report combines quarterly reporting to the City Council of two separate financial benchmarks: 1) The issuance of checks and payments for obligations incurred by the City during the quarter; 2) A report of Revenue and Expenditures for the quarter and preliminary fund balances based on year-to-date activity.
State Code References to City Financial Reporting
Section 37208 of the Government Code specifies the presentation of payments made by the City to the City Council. An option is available to forgo the presentation of these lists provided the City Council ratifies an audited Annual Comprehensive Financial Report (ACFR). The City practice has been to present a quarterly listing of payments, which goes above and beyond the minimum requirements in State law. Separate from the Payment Listing, California Government Code Section 41004 requires that the City Treasurer submit a quarterly report and accounting of all receipts, disbursements, and fund balances. This is contained in the second half of the report.
DISCUSSION:
Payment Listing
The disbursement listing includes detail for the months of January through March including A) Checks and electronic fund transfers (EFT) issued for accounts payable (Listed in ascending order by check number); B) A summary of purchases made with Credit Cards (US Bank Corp); and C) A listing by name of payroll checks and direct deposits. The total payroll costs are disclosed in the aggregate.
The payment and disbursement report includes detailed itemization of City issued payments as follows:
JANUARY-MARCH 2023 DISBURSEMENTS
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Type of Transaction Check #’s $ Amount (Incl.
Wires)
General Checks / Wires 68155-68682 6,262,795.34
Payroll 9547-9555 742,573.09
52796-53118
Payroll Tax Withholding Electronic 211,815.72
Retirement/Medical/Clipper Electronic 555,231.82
TOTAL 7,772,415.97
Payments / disbursements processed for the quarter including general accounts payable plus payroll and benefits totaled approximately $7.8 million. The General Accounts Payable payments totaled about $6.3 million. Approximately 70% of the general accounts payable were comprised of the following categories of expense: 1) Capital Project costs ($2,274,435), this included payments of $1,636,554 for the annual pavement projects, 2) County contract services for Police, Library and Animal Control totaling $1,414,370, and 3) General Obligation Bond Semi-Annual Payments of $695,944.
Included in the listing of General disbursements are payments to US Bank Corporation for expenses made with purchase cards. In addition to disclosing the total payment to the bank for credit card purchases, a separate summary list detailing the charges is provided (Attachment B). The purchases were made between November 16, 2022 to February 15, 2023 and the total expenditures made with credit cards was $69,580.
Report of Revenue / Expenditures and Fund Balances as of March 31, 2023 The following Table displays the activity for the third quarter (January through March 2023) in the first three columns. The right side of the table reports year to date results including the preliminary beginning and ending fund balance as of March 31, 2023.
Rather than listing all the funds individually the table combines funds by common groups.
Quarterly Report of Revenue, Expenditures, and Preliminary Fund Balance (Includes Inter-fund Transfers in Revenue / Expenditures –Preliminary Unaudited) For the Period Ending March 31, 2023
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CURRENT PERIOD 7/1/2022 YEAR TO DATE: Jul-Mar 3/31/2023 Fund Name / Group
Current
Quarter
Revenue /
Transfers In
Current
Quarter
Expenses /
Transfers Out
Beginning
Fund Balance
Year To Date
Revenue
Year To Date
Expenses
Fund Balance
End of Period
General Fund $ 3,008,328 $ 3,777,216 $ 11,938,533 $ 9,722,394 $ 11,601,849 $ 10,059,078 G.F. Measure L Sales Tax (25,472) 1,188,653 3,127,430 31,960 1,967,417 1,191,972 Add-on Sales Tax Measure R 1,035,288 860,693 3,347,113 2,254,842 3,069,428 2,532,527 Gas Tax 231,764 35,643 569,307 599,115 659,713 508,709
Impact Fees 184,151 125,982 4,327,172 471,723 820,045 3,978,849 Grants 166,680 165,200 3,049,574 2,676,063 349,384 5,376,253 CCTA Funds 2,847 96,364 639,256 114,314 111,737 641,833 Road Maintenance Fund 315,945 299,013 881,430 961,756 721,108 1,122,079 Trust Funds 791 11 141,717 1,641 1,800 141,558
Maintenance Assessment Dist. 47 22,425 14,005 32,117 56,963 (10,840) Stormwater Fund 650 64,662 135,529 1,242 237,855 (101,084) Library Fund 749 102,183 408,571 291,898 294,261 406,208 Wilder Community Facilities Dist. 515 20,064 447,916 666 162,380 286,202 Debt 3,605 692,484 2,405,737 1,580,656 2,806,813 1,179,580 Internal Service Funds 19,492 117,239 2,936,711 1,368,638 699,262 3,606,087 Road Emergency Stabilization 2,253 57,258 759,751 305,065 164,177 900,639 Other Capital Projects 1,470 164,325 2,008,872 139,263 885,193 1,262,942 TOTAL ALL FUNDS $ 4,949,103 $ 7,789,415 $ 37,138,624 $ 20,553,351 $ 24,609,384 $ 33,082,592 Total revenue recorded for the third quarter was just under $5 million and total expenditure was approximately $7.8 million. The most significant revenue item was the receipt of a $1.37 million Property Tax In-Lieu of Vehicle License Fees payment disbursed by the County in January.
As noted in the Table above, the total fund balance across all funds as of March 31st has decreased by approximately $4 million from the July 1, 2022 beginning balance of $37.1 million. The largest contributors for the decrease are Add-on Sales Tax Measure R ($1.9 million), General Fund ($1.9 million), and G.O. Bond Debt Service Fund ($1.2 million), offset by an increase of $2.3 million in Grants Fund for the receipt of American Rescue Plan (ARP) Federal Local Fiscal Recovery Fund in July 2022. Payments of $2.45 million for the 2022 Annual Pavement Project was the major contributor for the decrease in Measure R Fund.
The Stormwater Fund shows a negative balance as of March 2023, due to lag in the receipt of funds from the Contra Costa County Public Works program. Based on the previous year the City did not receive its first payment until April. The deficit in the Maintenance Assessment District occurs since the General Fund transfers to support these activities do not occur until June 30th at year end.
FISCAL IMPACT:
None
ATTACHMENTS:
A. January-March 2023 Check Listing
B. January-March 2023 Cal-Card Transactions
C. January-March 2023 Payroll Listing
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Respectfully Submitted by:
Nancy Zhang
Prepared By: Nancy Zhang,
Approved by:
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City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
2200284 2/28/2023 U.S. BANK 104,131.26 G.O. BOND 2014 SERIES A 2200287 2/28/2023 U.S. BANK 171,512.50 G. O. BOND 2014, SERIES B 2200290 2/28/2023 U.S. BANK 420,300.00 GO BOND 2016 SERIES A 57342 2/23/2023 AT&T (69.00) 1-3/2-2-18 INTERNET SVC
58778 3/7/2023 YINGIUN LI (30.00) REFUND DIFFERENCE IN FEES 59138 3/2/2023 CHRISTINA LOUGHRAN (56.00) REFUND RENTAL CONTRACT #3163 59253 3/2/2023 CHRISTINA LAUGHRAN (50.00) REFUND RENTAL DEPOSIT #2289 59753 3/9/2023 Friends of the Wagner Ranch (250.00) REFUND FOR RENTAL SECURITY DEPOSIT 62936 3/2/2023 Carolyn Lyon (286.34) CLASS REFUND - YOGA 63876 1/23/2023 ROBERT FERGUSON (327.00) INSTR. CONTRACT - SKATEBOARD/SCOOTER 65173 3/9/2023 Saghar Yaghma-Lavine (243.34) REFUND CANCELLED CLASSES 65214 3/10/2023 T & C ROOFING, INC. (800.00) ROOF REPAIRS - ART & GARDEN CTR. 66058 2/28/2023 Ricky Hernandez (16.80) 12-23-21, MILEAGE 66510 2/27/2023 HINDERLITER DE LLAMAS (18,280.00) CONTRACT SERVICES 66653 2/28/2023 RUEBEN GERK (19.89) 4-21-22 MILEAGE
67078 2/13/2023 MORGAN DZIAD (711.00) INSTR. CONTRACT - BABYSITTING 67250 3/7/2023 Larry Wadford (1,356.00) INSTR. CONTRACT - MARTIAL ARTS 67535 2/23/2023 CONTRA COSTA HEALTH SERVICES (604.00) HAZMAT CUPA OPERATING PERMIT 67960 1/3/2023 RUEBEN GERK (42.50) MILEAGE FOR 11-10 &11-12-22 67996 1/3/2023 Christopher Paul Beasley (1,755.00) INSTR. CONTRACT - CARPENTRY CAMPS 68155 1/11/2023 T-MOBILE USA, Inc. 1,108.90 DEC. 22 CELLPHONE SERVICES 68156 1/11/2023 ABSOLUTE PLUMBING 664.50 STORM DRAIN CLEAN-OUT - LIBRARY 68157 1/11/2023 AMS AMERICAN MECHANICAL SVCS 1,115.00 HVAC HEATER SVCS. 68158 1/11/2023 ANCHOR ENGINEERING INC 38,998.30 NOV. 22, 2022 ANNUAL PAVEMENT 68159 1/11/2023 Lisa Argue 162.50 DEC 14, 2022 SSTOC MINUTES 68160 1/11/2023 ASI AIR SYSTEMS INC 7,411.61 HVAC MAGNETIC STARTERS REBUILD 68161 1/11/2023 ASSOC OF BAY AREA GOVERNMENTS 5,149.93 DEC. 22 NATURAL GAS SERVICE 68162 1/11/2023 Atlas Technical Consultants 2,450.00 SOILS PEER REVIEW - 20 OAK COURT 68163 1/11/2023 BASIC PVR 1,247.04 1-6-23 FLEX SPENDING 68164 1/11/2023 BAY ALARM COMPANY 547.14 1-1/3-31-23 ALARM SVCS. 68165 1/11/2023 BAY AREA BARRICADE SERVICE 1,127.15 DRAINAGE MAINT - POSTS 68166 1/11/2023 Christopher Paul Beasley 1,755.00 INSTR. CONTRACT - CARPENTRY CAMPS 68167 1/11/2023 BIG O TIRES 3,446.50 SPARE TIRE- VEHICLE #93 68168 1/11/2023 BOMAC'S INC. 1,195.06 LIBRARY DOOR REPAIR 68169 1/11/2023 Briones Plumbing 3,620.00 LEAK REPAIR - OAKS PARK 68170 1/11/2023 California Consulting, Inc. 5,000.00 JAN. 23 GRANT WRITING SERVICES 68171 1/11/2023 CALIFORNIA STATE DISBURSEMENT 356.76 1-6-2023 GARNISH 68172 1/11/2023 CALIFORNIA STATE DISBURSEMENT 46.14 1-6-23 GARNISHMENT 68173 1/11/2023 CCC GENERAL SERVICES DEPT 86.42 NOV. 22 TRAFFIC SIGNAL MAINT. 68174 1/11/2023 Treasurer of Contra Costa Coun 2,950.00 OCT. 22 FORENSIC SERVICES 68176 1/11/2023 CINTAS CORPORATION 2,537.79 CLEANING SVCS. 68177 1/11/2023 CivicPlus, Inc 1,679.21 WEBSITE FEE
68178 1/11/2023 BRADY INDUSTRIES 709.07 MOP PADS
68179 1/11/2023 Comcast Business 1,475.18 12-13/1-12-22 SVCS. 68180 1/11/2023 COWAN & THOMPSON CONSTRUCTION 11,367.75 EMERGENCY CALL-OUTS - VARIOUS LOCATIONS 68181 1/11/2023 DeSilva Gates Construction, LP 446,343.38 SEPT. 22, 2021 ANNUAL PAVEMENT REHAB. 68182 1/11/2023 DIAMOND K SUPPLY 522.00 TOP SOIL
68183 1/11/2023 DOJ ACCOUNTING SERVICES 508.00 NOV. 22 FINGERPRINTING APPS 68184 1/11/2023 JEANNE DOWELL 238.00 INSTR. CONTRACT - YOGA CLASS 68185 1/11/2023 EAST BAY MUNICIPAL UTILITY 11,845.00 SPORTS FIELD LEASE 68186 1/11/2023 STEVE ECKLUND 22.50 01-02-2023 CALLOUTS 68187 1/11/2023 ECOFERT INC 383.00 DEC. 22 FERTIGATION SVCS. 68188 1/11/2023 E.E. GILBERT CONSTRUCTION INC. 144,645.20 11-24-12-02-22 CAMINO SOBRANTE RETAINING WALL 68189 1/11/2023 FAMILY JUSTICE ALLIANCE 200.00 7-1-21 - 6-30-2022, CONTRIBUTION 68190 1/11/2023 FASTRAK 59.00 BRIDGE TOLL
68191 1/11/2023 FRANCHISE TAX BOARD 86.90 1-6-23 GARNISHMENT 68192 1/11/2023 RUEBEN GERK 127.50 12-26 THRU 12-29-22 MILEAGE 1 F.2.a
Packet Pg. 57
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68193 1/11/2023 GOVERNMENT FINANCE OFFICERS 460.00 CERT. OF ACHIEVEMENT REVIEW FEE FY 2022 68194 1/11/2023 GRANICUS INC 1,359.60 JAN. 23 AGENDA MTG. SOFTWARE 68195 1/11/2023 HEALTH CARE EMPLOYEES 3,061.18 JAN. 23 DENTAL PREMIUMS 68196 1/11/2023 Ricky Hernandez 37.50 12-17-22 MILEAGE
68197 1/11/2023 HINDERLITER DE LLAMAS 3,853.26 QTR. 2 CONTRACT SERVICES 68198 1/11/2023 IEDA 1,044.32 JAN 23 LABOR RELATIONS
68199 1/11/2023 Interwest Consulting Group,Inc 8,280.00 NOV. 22 PLANNER SERVICES 68200 1/11/2023 JANET KAUFMAN 318.00 INSTR. CONTRACT - NIA CLASS 68201 1/11/2023 KR Electric, Inc. 2,479.69 LIGHTING ELECTRICAL SVCS. 68202 1/11/2023 LEAGUE OF CALIFORNIA CITIES 120.00 12-8-22, EAST BAY DIVISION MTG. 68203 1/11/2023 Maverick Networks, Inc. 1,155.00 REMOTE LABOR 68204 1/11/2023 MORAGA SERVICE CENTER 81.70 VEHICLE REPAIRS - SMOG -F250 68205 1/11/2023 Municipal Pooling Authority 2,207.29 JAN. 23 LTD/LIFE 68206 1/11/2023 OTIS ELEVATOR COMPANY 400.68 JAN. 2023 ELEVATOR MAINT. 68207 1/11/2023 P G & E 6,715.95 11-15/12-13-22 SVCS.
68208 1/11/2023 PITNEY BOWES INC. 237.06 1/23 THRU 3-31-23 METER RENTAL 68209 1/11/2023 PlaceWorks, Inc. 34,052.73 NOV. 22 HOUSING ELEMENT 68210 1/11/2023 PLAY-WELL TEKNOLOGIES 1,440.00 INSTR. CONTRACT - LEGO CAMP 68211 1/11/2023 PRECISION IT CONSULTING 8,485.80 NOV 22 SUPPORT SVCS. 68212 1/11/2023 Records Control Services, Inc. 5,304.00 RECORD CONVERSION 68213 1/11/2023 Restoration Management Company 17,186.19 WATER INTRUSION DAMAGE 68214 1/11/2023 LYNDA KAY REXROAT 2,016.00 INSTR. CONTRACT - COOKING CAMPS 68215 1/11/2023 SCHUCK'S TRANSMISSION 6,349.30 VEHICLE REPAIR - '16 CHEVY 2500 68216 1/11/2023 Z SPORTZ INC 8,520.95 INSTR. CONTRACT - SKYHAWKS 68217 1/11/2023 Z SPORTZ INC 3,217.50 INSTR. CONTRACT - SKYHAWKS 68218 1/11/2023 STAPLES CONTRACT & COMMERCIAL 429.44 OFFICE SUPPLIES 68219 1/11/2023 STEVENS PRINTING 83.09 BUSINESS CARDS
68220 1/11/2023 Stryker Sales, LLC 493.73 BATTERY REPLACEMENT KIT 68221 1/11/2023 ROBERT THOMPSON 347.50 5 CALLOUTS
68222 1/11/2023 PATRICIA TOMLINSON 4,374.82 INSTR. CONTRACT - BALLET 68223 1/11/2023 Tripepi, Smith and Associates 7,200.00 DEC 22 RETAINER 68224 1/11/2023 UNIVERSAL BUILDING SERVICES 7,689.00 CLEANING SVCS. 68225 1/11/2023 TED URBAN 1,350.00 REIMB. FOR ART TRANSPORTATION 68226 1/11/2023 VERIZON WIRELESS 1,002.27 NOV. 11/DEC. 10 CELL PHONE SERVICES 68227 1/11/2023 WALNUT CREEK FORD 888.14 OIL CHG. - VEHICLE 89 68228 1/11/2023 Erica Danielle Washington 96.00 12-20 MODELING SVCS. 68229 1/11/2023 W TRANS 885.00 STOP SIGN WARRANTS STUDY 68230 1/11/2023 YBA SHIRTS INC 8,897.06 2023 BASKETBALL JERSEYS 68231 1/24/2023 ABSOLUTE PLUMBING 7,410.25 EMERGENCY FLOOD SERVICE - AMPHITHEATER 68232 1/24/2023 Lisa Argue 162.50 JAN. 11, SSTOC MTG. MINUTES 68233 1/24/2023 ASCAP 420.00 LICENSING FEE FOR MUSIC PROGRAMS 68234 1/24/2023 AT&T 989.82 12-4/1-3-22 SVCS.
68235 1/24/2023 BAY AREA NEWS GROUP EAST BAY 1,177.34 CLASSIFIED ADS 68236 1/24/2023 BERRY BROS. TOWING & TRANSPORT 495.00 TOWING SERVICE - F-550 FORD 68237 1/24/2023 BOX INC 1,260.00 1-17/1-16-2024, BUSINESS ACCOUNT LICENSES 68238 1/24/2023 COREY BRADY 96.00 1-10-23 MODELING SVCS. 68239 1/24/2023 SCOTT CHRISTIE 55.00 REIMB. - CCEAC ANNUAL MEETING 68242 1/24/2023 CINTAS CORPORATION 2,880.93 CLEANING SVCS. 68243 1/24/2023 Comcast Business 4,425.54 1-13/02-12-23 SVCS. 68244 1/24/2023 COMCAST 708.15 12-15/1-14-23 SVCS.
68245 1/24/2023 CONTRA COSTA COUNTY RECORDER 3,889.25 NOTICE OF DETERMINATION 68246 1/24/2023 CREATIVE SUPPORTS INC 1,629.51 LIFT DESK 68247 1/24/2023 DOLAN'S OF CONCORD 254.35 LUMBER/ROOF NAILS 68248 1/24/2023 DEWBERRY ENGINEERS INC. 2,727.07 10-29/11-25-22 CAM. SOBRANTE RETAINING WALL 68249 1/24/2023 EBMUD 12,964.58 10-25/12-28-22 SVCS.
68250 1/24/2023 STEVE ECKLUND 67.50 1-6 & 1-7-23 MILEAGE 68251 1/24/2023 ESCHAT 205.65 QTRLY. SUBSCRIPTION
2 F.2.a
Packet Pg. 58
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68252 1/24/2023 GEO OPTIONS, INC 3,490.05 DRAINAGE SUPPLIES - SAND BAGS 68253 1/24/2023 RUEBEN GERK 42.50 1-5/1-8-23 MILEAGE
68254 1/24/2023 GREEN ENERGY INNOVATIONS 5,982.63 INSTALL TENNIS COURT LIGHTS 68255 1/24/2023 WILSEY HAM 2,959.50 2021 ANNUAL PAVEMENT REHAB. 68256 1/24/2023 HARRIS & ASSOCIATES 18,526.00 10-30/11-26-22 ORCHARD RD & IVY DR. STORM DRAIN 68257 1/24/2023 Ricky Hernandez 75.00 1-6/1-8-23 MILEAGE 68258 1/24/2023 MAZE & ASSOCIATES 9,888.00 DEC. 22 PROFESSIONAL SERVICES, AUDIT YE 2022 68259 1/24/2023 ORINDA COUNTRY CLUB 2,000.00 MAYOR'S CONFERENCE - MAR. 3 68260 1/24/2023 P G & E 10,050.58 12-06/1-4-23 SVCS.
68261 1/24/2023 R & S ERECTION OF CONCORD INC 1,101.75 ELECTRIC GATE REPAIRS - DONALD DR. 68262 1/24/2023 ROBERT FERGUSON 327.00 INSTR. CONTRACT - SKATEBOARD/SCOOTER 68263 1/24/2023 SHUTE MIHALEY & WEINBERGER 39,945.46 NOV 22 LEGAL FEES - ADMIN. MATTERS 68264 1/24/2023 STAPLES CONTRACT & COMMERCIAL 739.56 OFFICE SUPPLIES 68265 1/24/2023 ROBERT THOMPSON 139.00 1-5 & 1-8-23 MILEAGE 68266 1/24/2023 Tripepi, Smith and Associates 7,200.00 JAN 23 RETAINER 68267 1/24/2023 VALENTINE CORPORATION 240,431.06 10-01/11-4-22, LAVENIDA CULVERT REPAIR 68268 1/24/2023 VISION SERVICE PLAN CA 567.09 JAN 23 VISION SERVICES 68269 1/24/2023 WEX INC 9,333.41 DEC. 22 GASOLINE CHARGES 68270 1/26/2023 ABSOLUTE PLUMBING 2,700.00 DRAINAGE - 209 CAMINO PABLO 68271 1/26/2023 AMERICAN PUBLIC WORKS ASSOC. - 878.60 APWA ANNUAL MEMBERSHIP & DUES 68272 1/26/2023 Atlas Technical Consultants 4,815.00 SOILS PEER REVIEW - 61 MORAGA VIA 68273 1/26/2023 VERY NICE POOLS 432.21 DEC. 22 FOUNTAIN SERVICES 68274 1/26/2023 BASIC PVR 1,290.52 1-20-23 FLEX SPENDING 68275 1/26/2023 BAY AREA BARRICADE SERVICE 1,660.86 LOGO FOR VEHICLE 68276 1/26/2023 BERRY BROS. TOWING & TRANSPORT 1,250.00 TOWING - VEHICLE 84 68277 1/26/2023 VIOLETTA BURWELL 96.00 1-17-23 MODELING SVCS. 68278 1/26/2023 CALIFORNIA STATE DISBURSEMENT 46.14 1-20-23 GARNISHMENT 68279 1/26/2023 CALIFORNIA STATE DISBURSEMENT 356.76 1-20-23 GARNISHMENT 68280 1/26/2023 COUNTY TREASURER 38,013.00 3RD QTR. INSTALLMENT - ANIMAL SERVICES 68281 1/26/2023 Treasurer of Contra Costa Coun 327,916.75 NOV. 22 POLICE SERVICES 68282 1/26/2023 CCC SHERIFF FORENSIC SERVICE 3,562.50 FORENSIC SERVICES 68283 1/26/2023 CINTAS CORPORATION 205.22 CLEANING SERVICE 68284 1/26/2023 BRADY INDUSTRIES 649.01 JANITORIAL SUPPLIES 68285 1/26/2023 DC ELECTRIC GROUP INC 8,077.91 NOV. 22 EXTRA WORK - TS MAINT. 68286 1/26/2023 DOJ ACCOUNTING SERVICES 416.00 DEC. 22 FINGERPRINTING APP. 68287 1/26/2023 DEWBERRY ENGINEERS INC. 14,018.12 10-1/10-28-22 LAVENIDA CULVERT REPAIR 68288 1/26/2023 D S BAXLEY INC 55,611.50 COMM. CTR. FLOORING PROJECT 68289 1/26/2023 EAST BAY TREE SERVICE 6,550.00 TREE REMOVAL - 57 TARRY LN. 68290 1/26/2023 STEVE ECKLUND 45.00 1-14 & 01-16-23 MILEAGE 68291 1/26/2023 FAR WESTERN TROPHY AWARD 727.90 FRAMES
68292 1/26/2023 FRANCHISE TAX BOARD 86.90 1-20-23 GARNISHMENT 68293 1/26/2023 RUEBEN GERK 63.75 1-14 & 01-16-23 MILEAGE 68294 1/26/2023 LISA HARPER 375.00 JAN. 17 CITY COUNCIL MEETING 68295 1/26/2023 HDR ENGINEERING, INC. 3,051.75 GLORIETTA & MORAGA WY STORM DRAIN 68296 1/26/2023 Ricky Hernandez 56.25 1-14/1-16-23 MILEAGE 68297 1/26/2023 STEVEN HOWARD 668.66 REFUND FOR DESIGN REVIEW, OVERCHARGED 68298 1/26/2023 Pestfinders Pest & Termite Svc 745.00 PEST CONTROL - CITY HALL 68299 1/26/2023 RINCON CONSULTANTANTS, INC 16,226.74 DOWNTOWN PRECISE PLAN - HOUSING ELEMENT 68300 1/26/2023 Curtis Roberts Mold Inspection 495.00 ASBESTOS CLEARANCE TESTING - COMM. CTR. KITCHEN 68301 1/26/2023 TEAMSTERS LOCAL UNION 856 1,541.00 JAN. 2023 PASS THRU DUES 68302 1/26/2023 U S BANK CORPORATION 18,609.41 11-16/12-15-22, CREDIT CARD CHARGES 68303 1/26/2023 W TRANS 2,498.75 STOP SIGN WARRANTS
68304 2/7/2023 GRC ROOFING CO 480.00 ROOF REPAIRS - ART & GARDEN CTR. 68305 2/7/2023 T-MOBILE USA, Inc. 882.12 DEC 22, CELL PHONE SERVICE 68306 2/7/2023 ADVANCE TITLE RESEARCH 75.00 TITLE RESEARCH - 49 CALVIN DRI VE 68307 2/7/2023 AMS AMERICAN MECHANICAL SVCS 2,061.00 NOV. 22 HVAC MAINT. - CITY HALL 68308 2/7/2023 ASI AIR SYSTEMS INC 2,413.00 CHILLER CONTRACTOR REPLACEMENT - LIBRARY 3 F.2.a
Packet Pg. 59
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68309 2/7/2023 Atlas Technical Consultants 2,965.00 SOILS PEER REVIEW - 15 VALLECITOS LANE 68310 2/7/2023 VERY NICE POOLS 532.46 DEC. 22 CHLORINE SUPPLIES 68311 2/7/2023 BAY CITIES PAVING & GRADING 931,523.30 11-01/12-31-22, ANNUAL PAVEMENT REHAB. PROJECT 68312 2/7/2023 BAY ALARM COMPANY 2,763.24 2-1/4-30-23 WILDER MAINT. BLDG. 68313 2/7/2023 BAY AREA BARRICADE SERVICE 1,986.68 MAINT. SUPPLIES 68314 2/7/2023 BOMAC'S INC. 235.00 LIBRARY DOOR REPAIR
68315 2/7/2023 SPORTS SUPPLY GROUP INC 4,273.57 MISC. BASEBALL EQUIPMENT 68316 2/7/2023 CAL-LINE EQUIPMENT, INC. 1,109.94 CHIPPER REPAIR 68317 2/7/2023 COUNTY CLERK 21,896.41 NOV. 8, GENERAL ELECTION 68317 3/7/2023 COUNTY CLERK (21,896.41) NOV. 8, GENERAL ELECTION 68318 2/7/2023 CCC GENERAL SERVICES DEPT 81.33 DEC. 22 TRAFFIC SIGNAL MAINT. 68319 2/7/2023 Treasurer of Contra Costa Coun 341,346.38 DEC 22 POLICE SERVICES 68321 2/7/2023 CINTAS CORPORATION 2,696.04 CLEANING SERVICE 68322 2/7/2023 BRADY INDUSTRIES 417.65 SUPPLIES
68323 2/7/2023 COMCAST 723.79 1-15/2-14-23 TELEPHONE TRUNK LINES 68324 2/7/2023 Concentra Medical Centers 200.00 PRE-EMPLOYMENT PHYSICAL 68325 2/7/2023 COWAN & THOMPSON CONSTRUCTION 26,377.24 EMERGENCY CALL-OUT - 190 MORAGA WY SINKHOLE 68326 2/7/2023 EAST BAY BLUE PRINT 42.50 11-13/12-12-22 MO. SERVICE CONTRACT 68327 2/7/2023 EBMUD 3,845.59 11-1/1-6-23 SVCS.
68328 2/7/2023 E.E. GILBERT CONSTRUCTION INC. 54,373.69 12-26/01-26-2023 CAMINO SOBRANTE RETAINING WALL 68329 2/7/2023 Everbridge, Inc. 4,500.00 NIXLE ENGAGE
68330 2/7/2023 EXPERT TREE SERVICE 7,050.00 TREE WORK - COMM. CTR. & ST. STEPHENS TRAIL 68331 2/7/2023 FAR WESTERN TROPHY AWARD 103.06 WALNUT/WHITE SIGNS 68332 2/7/2023 FASTRAK 43.00 1-25 & 1-18 BRIDGE TOLL
68333 2/7/2023 FAST SIGNS 281.02 CORRUGATED SIGN
68334 2/7/2023 F J KENNEDY AND ASSOCIATES INC 704.95 PROFESSIONAL SVCS. - NPDES 68335 2/7/2023 JESSIE FLATT 462.00 REFUND DUPLICATE PAYMENT - OR2023-033 68336 2/7/2023 FRIENDS OF ORINDA CREEKS 800.00 REFUND DEPOSIT 68337 2/7/2023 MANU GARG & PATTIE HSU 683.55 PROJECT IS COMPLETED - 82 LA CUESTA 68338 2/7/2023 RUEBEN GERK 63.75 MILEAGE
68339 2/7/2023 GRANICUS INC 1,359.60 FEB. 23 AGENDA MTG. SOFTWARE 68340 2/7/2023 LISA HARPER 1,215.00 1-10-23 CITY COUNCIL MINUTES 68341 2/7/2023 MICHAEL J. HASSETT 2,685.00 WATERPROOFING SVCS. & BATHROOM RENOV. 68342 2/7/2023 HEALTH CARE EMPLOYEES 2,876.46 FEB 23 DENTAL PREMIUMS 68343 2/7/2023 Christine Cordova Hendel 96.00 1-24-23 MODELING SVCS. 68344 2/7/2023 Ricky Hernandez 75.00 MILEAGE
68345 2/7/2023 KANE GeoTech, Inc. 1,500.00 ZANDER DR. LANDSLIDE MONITORING 68346 2/7/2023 FARAH KHORASHADI 50.00 REIMB. - NOTICE OF EXEMPTION- STORM DRAIN LINING PROJ. 68347 2/7/2023 Jamila Low 28.11 2022 MILEAGE
68348 2/7/2023 LSA ASSOCIATES INC 130.00 ON-CALL ENGR. SVCS. - MINER RD. SINKHOLE 68349 2/7/2023 KEVIN MCCOURT 19.69 JAN. MILEAGE REIMB.
68350 2/7/2023 MCE CORPORATION 32,546.44 DEC 22 LANDSCAPING SVCS. 68351 2/7/2023 VALERIE MENDEZ 96.00 1-31-23 MODELING SVCS. 68352 2/7/2023 Mikes Automotive Service 364.39 BATTERY/OIL CHANGE - VEHICLE 90 68353 2/7/2023 MOUSER LAW FIRM, 783.00 JAN. 23 HR LEGAL SVCS. 68354 2/7/2023 Siva Natarajan 55.00 REIMB. - CCEAC MEETING 68355 2/7/2023 ORINDA SHELL AUTO CARE 190.00 VEHICLE REPAIR - '16 CHEVY TRUCK 68356 2/7/2023 ORINDA UNION SCHOOL DISTRICT 360.00 SEPT. CUSTODIAL FEE 68357 2/7/2023 OTIS ELEVATOR COMPANY 400.68 2-1/01-28-2023 ELEVATOR MAINT. - LIBRARY 68358 2/7/2023 P G & E 15,907.38 11-22/12-21-22 SVCS.
68359 2/7/2023 Curtis Roberts Mold Inspection 570.00 ASBESTOS CLEARANCE TESTING - COMM. CTR. ROTARY CLOSET 68360 2/7/2023 SCHAAF & WHEELER 12,301.33 ON- CALL SERVICES - SAN PABLO CREEK CULVERT 68361 2/7/2023 SESAC 513.00 MUSIC PERFORMANCE LICENSE, ACCT. 80016 68362 2/7/2023 Z SPORTZ INC 1,220.08 INSTR. CONTRACT - SKYHAWKS 68363 2/7/2023 4-T Sports,Inc dba Soccer Post 1,005.94 SOCCER EQUIPMENT 68364 2/7/2023 STAPLES CONTRACT & COMMERCIAL 439.01 BATTERIES 68365 2/7/2023 ROBERT THOMPSON 208.50 01-20/01-22-23 MILEAGE 4 F.2.a
Packet Pg. 60
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68366 2/7/2023 Wildland Corporation 3,061.50 OCT. 22 CHIPPING SERVICES 68367 2/7/2023 PATRICIA TOMLINSON 9,345.00 INSTR. CONTRACT - BALLET 68368 2/7/2023 UNIVERSAL BUILDING SERVICES 840.00 DEC. 23 GYM CLEANING SVCS. 68369 2/7/2023 VERIZON WIRELESS 945.42 DEC. 11/JAN 10, CELL PHONE SVCS. 68370 2/7/2023 VISION SERVICE PLAN CA 537.83 FEB. 23 VISION SERVICE 68371 2/7/2023 Larry Wadford 1,674.00 INSTR. CONTRACT - MARTIAL ARTS 68372 2/7/2023 WEX INC 10,084.66 JAN. 23 GASOLINE CHGS. 68373 2/7/2023 WORLD CUP SOCCER CAMPS 7,590.69 INSTR. CONTRACT - SOCCER CLASSES 68374 2/14/2023 ABSOLUTE PLUMBING 3,500.00 DRAINAGE - STORM EVENT - 42 RHEEM BLVD. 68375 2/14/2023 AMS AMERICAN MECHANICAL SVCS 2,288.21 INSTALL NEW FURNACE FLAME ROD/SPARK IGNITOR 68376 2/14/2023 ASI AIR SYSTEMS INC 5,847.10 CONDENSATE DRAIN REPLACE - LIBRARY 68377 2/14/2023 ASSOC OF BAY AREA GOVERNMENTS 10,299.86 FEB. 23 NATURAL GAS SERVICE 68378 2/14/2023 AT&T 1,006.39 1-4/2-3-23 SVC.
68379 2/14/2023 BASIC PVR 1,656.59 2-3-23 FLEX SPENDING 68380 2/14/2023 BAY AREA BARRICADE SERVICE 156.95 SIGNAGE - BROOKSIDE PARKING AREA 68381 2/14/2023 BAY AREA NEWS GROUP EAST BAY 3,850.22 JAN 23 CLASSIFIED ADS 68382 2/14/2023 BOMAC'S INC. 338.55 DUPLICATE KEYS
68383 2/14/2023 SPORTS SUPPLY GROUP INC 6,002.38 MLB REPLICA JERSEYS 68384 2/14/2023 Brittany Budge 96.00 2-7-23 MODELING
68385 2/14/2023 California Consulting, Inc. 5,000.00 FEB. 23 GRANT WRITING SVCS. 68386 2/14/2023 CALIFORNIA STATE DISBURSEMENT 356.76 2-3-23 GARNISHMENT 68387 2/14/2023 EASTBAY CIRCULATION 1,489.52 PUBLICATIONS, MINOR & BEAR BRIDGE 68389 2/14/2023 CINTAS CORPORATION 2,391.90 CLEANING SERVICE 68390 2/14/2023 Concentra Medical Centers 166.00 PRE-EMPLOYMENT PHYSICAL 68391 2/14/2023 COWAN & THOMPSON CONSTRUCTION 17,670.28 EMERG. CALL-OUT CHARLES HILL RD/BERKELEY AVE. 68392 2/14/2023 CSMFO 125.00 CSMFO MEMBERSHIP RENEWAL
68393 2/14/2023 DEPT. OF TRANSPORTATION 3,672.19 OCT. - DEC TRAFFIC LIGHTS 68394 2/14/2023 DIAMOND K SUPPLY 1,344.08 PAVEMENT MAINT. - MIX KWIK 68395 2/14/2023 DEWBERRY ENGINEERS INC. 10,889.71 BEAR CREEK ROAD BR. OVER SAN PABLO CREEK 68396 2/14/2023 MORGAN DZIAD 711.00 INSTR. CONTRACT - BABYSITTING 68397 2/14/2023 ECOFERT INC 383.00 JAN 23 FERTIGATION SCVS. 68398 2/14/2023 ESTES COMMERCIAL REFRIGERATION 884.00 FREEZER/FRIDGE SERVICE - COMM. CTR. 68399 2/14/2023 FASTRAK 17.00 BRIDGE TOLL
68400 2/14/2023 FAST SIGNS 554.39 LAMINAED SIGNS
68401 2/14/2023 F J KENNEDY AND ASSOCIATES INC 349.50 PROFESSIONAL SERVICES - NPDES 68402 2/14/2023 FRANCHISE TAX BOARD 86.90 2-3-23 GARNISHMENT 68403 2/14/2023 KEVIN & TRACY GONG 796.16 REFUND REMAINING BALANCE FOR PROJ. EXC-2022-015 68404 2/14/2023 ROSHAN HABARAKADA 1,148.32 REFUND COMPLETED PROJECT EXC-2016-038 68405 2/14/2023 CHRIS HARRICK 8,330.00 INSTR. CONTRACT - WRESTLING 68406 2/14/2023 HARRIS & ASSOCIATES 34,735.08 ORCHARD RD & IVY DR. STORM DRAIN REPAIRS 68407 2/14/2023 HDL Software LLC 556.66 CONTRACT SERVICES 68408 2/14/2023 HDR ENGINEERING, INC. 2,283.75 GLORIETTA-RHEEM & MORAGA WY, CORAL DR. STORM DRAINS 68409 2/14/2023 ISSCO 100.00 BACKFLOR PREV. - 19 CAMINO PABLO 68410 2/14/2023 JAF ASSOCIATES, INC. 191.10 INSTR. CONTRACT - TENNIS 68411 2/14/2023 REBECCA RUIZ JENAB 115.50 INSTR. CONTRACT - ART CLASS 68412 2/14/2023 MCE CORPORATION 30,400.64 JAN 23 LANDSCAPING SVCS. 68413 2/14/2023 SHIRLEY MCLAUGHLIN 1,350.00 REFUND REMAING BALANCE FOR PROJ. DRA-2022-003 68414 2/14/2023 Municipal Pooling Authority 2,166.79 FEB 23 LTD/LIFE 68415 2/14/2023 ORINDA ASSOCIATION 600.00 INSERTS FOR MAR. ISSUE 68416 2/14/2023 ORINDA CHAMBER OF COMMERCE 200.00 MEMBERSHIP DUES - JAN-DEC 2023 68417 2/14/2023 P G & E 23,386.00 1-5/2-2-23 SVC.
68418 2/14/2023 PRECISION IT CONSULTING 28,903.24 DEC. 22 MONTHLY SUPPORT 68419 2/14/2023 Restoration Management Company 15,224.00 CITY HALL 2022 WATER INTRUSION DAMAGE 68420 2/14/2023 RubberForm Recycled Products 2,806.52 SPEED CUSHION REPLACEMENT 68421 2/14/2023 CRAIG SMITH 300.00 FEE FOR SENIOR TRIP - TOUR SAN FRANCISCO 68422 2/14/2023 STAPLES CONTRACT & COMMERCIAL 129.86 NAME BADGES 68423 2/14/2023 STRATEGIC INSIGHTS INC 2,000.00 LICENCE RENEWAL 5 F.2.a
Packet Pg. 61
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68424 2/14/2023 SWRCB FEES 1,974.00 ANNUAL PERMIT FEE - BEAR CREEK RD. BRIDGE 68425 2/14/2023 Wildland Corporation 11,250.00 MUDSLIDE PREVENTION - 33 IVY DR. 68426 2/14/2023 U S BANK CORPORATE 24,429.85 12-15/01-16-23 CREDIT CARD CHGS. 68427 2/14/2023 UNIVERSAL BUILDING SERVICES 7,221.00 JAN 23 JANITORIAL SVCS. 68428 2/14/2023 UNICO ENGINEERING INC 6,191.72 BEAR CREEK RD. BRIDGE OVER SAN PABLO CREEK SEISMIC RETROFIT 68429 2/14/2023 West Coast Energy Systems LLC 915.41 GENERATOR SCVS. - CITY HALL 68430 2/22/2023 HAMID FATHI 4,128.38 REFUND LANDSCAPE DEPOSIT OR04-521 68431 2/22/2023 ORINDA COUNTRY CLUB 3,442.00 RENTAL FEE FOR MAYOR'S CONFERENCE 68432 2/22/2023 BAYFRONT ARCHITECTURE 955.33 REFUND COMPLETED PROJECT EXC-2016-001 68433 2/22/2023 MCCARTT CONSTRUCTION INC. 1,058.15 REFUND COMPLETED PROJECT - EXC2016-005 68434 2/22/2023 ACCESS INFORMATION MANAGEMENT 517.16 FEB 23, STORAGE DOCUMENTS 68435 2/22/2023 Allcal Golf & Industrial Vehic 237.51 FACILITY VEHICLE SERVICE & REPAIRS 68436 2/22/2023 Lisa Argue 260.00 FEB. 8, SSTOC MTG. MINUTES 68437 2/22/2023 AUTODESK, INC 1,690.00 AUTOCAD ENGINEERING SOFTWARE 68438 2/22/2023 DONNA BAARSCH 40.00 CC HISTORICAL SOCIETY LUNCH EVENT 68439 2/22/2023 BASIC PVR 1,290.52 2-17-23 FLEX SPENDING 68440 2/22/2023 Battalion One Fire Protection 2,735.08 QTRLY. SPRINKLER INSPECTION 68441 2/22/2023 BAY AREA BARRICADE SERVICE 1,435.61 TRAFFIC CONES 68442 2/22/2023 BERRY BROS. TOWING & TRANSPORT 2,092.50 TIRE CHANGE - VEHICLE 91 68443 2/22/2023 BIG O TIRES 225.38 FLAT REPAIR - VEHICLE 91 68444 2/22/2023 Michael Brown 969.04 REFUND COMPLETED PROJECT EXC2016-024 68445 2/22/2023 CALIFORNIA STATE DISBURSEMENT 46.14 2-17, GARNISHMENT 68446 2/22/2023 CALIFORNIA STATE DISBURSEMENT 356.76 2-17, GARNISHMENT 68447 2/22/2023 MICHAEL CARTHAGE 1,248.05 REFUND COMPLETED PROJECT - EXC2017-004 68448 2/22/2023 COUNTY CLERK 22,108.46 NOV. 8, 2022 GENERAL ELECTION 68449 2/22/2023 CINTAS CORPORATION 80.60 PW UNIFORMS
68450 2/22/2023 BRADY INDUSTRIES 603.95 MOP PADS
68451 2/22/2023 COLLEGE PREPARATORY SCHOOL 300.00 REFUND OF SECURITY DEPOSIT FOR RENTAL 68452 2/22/2023 CONCORD UNIFORMS LLC 733.63 UNIFORMS
68453 2/22/2023 COUNTY ASPHALT LLC 399.63 PAVEMENT MAINT. 68454 2/22/2023 CSG CONSULTANTS 32,092.50 88 SUNNYSIDE MINER SUB 68455 2/22/2023 CSW/Stuber-Stroeh Engineering 2,342.00 ON-CALL ENGINEERING - MORAGA WY WALL 68456 2/22/2023 DOG DYNAMICS INC 5,480.00 INSTR. CONTRACT - DOG OBEDIANCE 68457 2/22/2023 DOJ ACCOUNTING SERVICES 707.00 FINGERPRINT APPS. 68458 2/22/2023 JONATHAN DRILLER 550.00 FIRE FUELS INCENTIVE WORK COSTS 68459 2/22/2023 EBMUD 188.76 12-7/2-9-22 SVCS.
68460 2/22/2023 Luke Ellis and Laura Sawczuk 1,226.26 REFUND COMPLETED PROJECT - LLA-2017-003 68461 2/22/2023 FAR WESTERN TROPHY AWARD 23.01 TROPHY AWARDS 68462 2/22/2023 FAST SIGNS 96.02 BACKFLOW SIGNS
68463 2/22/2023 FISHER GEOTECHNICAL 615.15 ENGR. SERVICES - CAMINO SOBRANTE SLOPE 68464 2/22/2023 FLEISCHMANN DESIGN COLLABORATI 1,052.61 REFUND COMPLETED PROJECT EXC2017-023 68465 2/22/2023 FRANCHISE TAX BOARD 86.90 2-17 GARNISHMENT 68466 2/22/2023 LISA HARPER 360.00 2-7-23, CITY COUNCIL MINUTES 68467 2/22/2023 Ricky Hernandez 18.75 2-17-23 MILEAGE
68468 2/22/2023 ANDREW INESI 1,070.17 REFUND COMPLETED PROJECT - EXC2017-010 68469 2/22/2023 Interwest Consulting Group,Inc 6,090.00 DEC. 22 PROFESSIONAL CONTRACTOR PLANNER 68470 2/22/2023 LEAGUE OF CALIFORNIA CITIES 7,988.00 ANNUAL DUES - LEAGUE CA CITIES 68471 2/22/2023 RAYMOND LETULLE 1,246.25 REFUND WITHDRAWN PROJECT - EXC2021-009 68472 2/22/2023 VIRGINIA H MEGLEY 207.00 INSTR. CONTRACT - BALLET 68473 2/22/2023 KEN BRUNT & MATTHEW MICELI 1,000.36 REFUND COMPLETED PROJECT EXC2016-021 68474 2/22/2023 DREW MICKEL 1,030.95 REFUND COMPLETED PROJECT EXC-2017-002 68475 2/22/2023 MIKSIS SERVICES INC 1,530.00 SD PLAM & INVENTORY PROGRAM 68476 2/22/2023 NATIONAL AUTO FLEET GROUP 28,818.83 2022 FORD MAVERICK 68477 2/22/2023 NBC Construction & Engineering 142,819.20 8-1/10-31-22 ORINDA CITY HALL SLOPE STABILIZATION 68478 2/22/2023 THANH NGUYEN & ZHMING FAN 1,052.60 REFUND COMPLETED BALANCE EXC2017-029 68479 2/22/2023 Opticos Design, Inc. 3,242.00 DOWNTOWN PRECISE PLAN - OBJECTIVE DESIGN STANDARDS 68480 2/22/2023 ORINDA SHELL AUTO CARE 173.20 VEHICLE REPAIR - ,16 CHEVY TRUCK 6 F.2.a
Packet Pg. 62
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68481 2/22/2023 PAYMUN BUILDING 25,000.00 REFUND COMPLETED PROJECT OR2020-381 68482 2/22/2023 PlaceWorks, Inc. 12,195.83 DEC. 22 HOUSING ELEMENT & SAFETY 68483 2/22/2023 PRECISION IT CONSULTING 3,900.00 1 YR. SUBSCRIPTION 68484 2/22/2023 RINCON CONSULTANTANTS, INC 11,195.44 DOWNTOWN PRECISE PLAN - HOUSING ELEMENT 68485 2/22/2023 SCHUCK'S TRANSMISSION 3,859.97 VEHICLE REPAIR - '14 F- 550 68486 2/22/2023 SHUTE MIHALEY & WEINBERGER 33,704.53 DEC 22 LEGAL FEES - 712 WILDER 68487 2/22/2023 STAPLES CONTRACT & COMMERCIAL 709.30 SUPPLIES 68488 2/22/2023 Julia Tamayo 20.00 REIMB. FOR CREDIT CARD PURCHASE 68489 2/22/2023 TEAMSTERS LOCAL UNION 856 1,541.00 FEB. 23 (PASS THRU DUES) 68490 2/22/2023 Wildland Corporation 2,400.00 TREE REMOVAL - OAKS PARK 68491 2/22/2023 Tripepi, Smith and Associates 7,200.00 FEB. RETAINER 68492 2/22/2023 UNIVERSAL BUILDING SERVICES 840.00 JAN 23 CLEANING SVCS. 68493 2/22/2023 Erica Danielle Washington 96.00 2-14-23 MODELING SERVICE 68494 2/22/2023 WM STUART HOUSE 599.00 FIRE FUELS INCENTIVE WORK COSTS 68495 3/1/2023 ASI AIR SYSTEMS INC 7,264.12 HVAC CONTROL BOARD REPAIRS 68496 3/1/2023 Battalion One Fire Protection 1,360.00 QTRLY. SPRINKLER INSPECTION 68497 3/1/2023 BAY ALARM COMPANY 2,329.77 3-1/6-1-23 ALARM SVCS. 68498 3/1/2023 MANUEL CAMACHO JR 96.00 2-21-23 MODELING SCVS. 68500 3/1/2023 CINTAS CORPORATION 2,838.63 CEANING SVCS. 68501 3/1/2023 Comcast Business 1,504.80 2-13/3-12-23 SVCS. 68502 3/1/2023 COMCAST 384.61 2-15/3-14-23 SVCS.
68503 3/1/2023 CSG CONSULTANTS 41,792.50 CAMINO SOBRANTE GOLF COURSE SLIDE 68504 3/1/2023 ALLAN DODGE 1,275.00 INSTR. CONTRACT - UKULELE 68505 3/1/2023 JEANNE DOWELL 798.00 INSTR. CONTRACT - YOGA 68506 3/1/2023 EAST BAY BLUE PRINT 42.50 01-13/02-12-23 MO. SERVICE CONTRACT 68507 3/1/2023 FAR WESTERN TROPHY AWARD 158.04 WOOD SIGNS 68508 3/1/2023 FISHER GEOTECHNICAL 932.53 ENGR. SERVICES - MORAGA WAY 68509 3/1/2023 ANDREA GASPARI 2,100.00 INSTR. CONTRACT - GYMNASTICS CLASS 68510 3/1/2023 RUEBEN GERK 19.89 4-21-22 MILEAGE
68511 3/1/2023 GRANICUS INC 1,359.60 MAR. 23 AGENDA MEETING SOFTWARE 68512 3/1/2023 LISA HARPER 540.00 2-21-2023, CITY COUNCIL MINUTES 68513 3/1/2023 HEALTH CARE EMPLOYEES 2,903.68 MAR. 23 DENTAL PREMIUMS 68514 3/1/2023 Ricky Hernandez 16.80 12-23-21, MILEAGE
68515 3/1/2023 BENJAMIN HOLZEMER 1,097.34 REFUND REMAINING BALANCE FOR PROJECT EXC2017-028 68516 3/1/2023 Interwest Consulting Group,Inc 26,888.00 JAN. 23 CONTRACTOR PLANNING SVCS. 68517 3/1/2023 JANET KAUFMAN 1,072.08 INSTR. CONTRACT - NIA CLASS & DROP-INS 68518 3/1/2023 KONICA MINOLTA BUSNSS SOLUTION 1,269.86 COPIER MAINT. FOR QTR. ENDING 12-31-2022 68519 3/1/2023 ORINDA COUNTRY CLUB 6,592.94 PAYING REMAINING BALANCE FOR MAYOR'S CONFERENCE 68520 3/1/2023 OTIS ELEVATOR COMPANY 400.68 3-1/3-31-23 ELEVATOR MAINT. 68521 3/1/2023 BERNIECE PATTERSON 114.90 REFUND REMAINING BALANCE FOR PROJECT LLA-2017-001 68522 3/1/2023 Pestfinders Pest & Termite Svc 910.00 PEST CONTROL - CITY HALL 68523 3/1/2023 P G & E 875.94 01-14/2-14-2023 SVCS.
68524 3/1/2023 PUSHING FOR PEACE 609.00 INSTR. CONTRACT - TAI CHI 68525 3/1/2023 VEERA SANJANA 2,520.00 INSTR. CONTRACT - YOGA 68526 3/1/2023 STAPLES CONTRACT & COMMERCIAL 279.01 MONTHLY CALENDARS 68527 3/1/2023 CA DEPT OF FISH & WILDLIFE 15,586.50 PERMIT APPLICATION FEES 68528 3/1/2023 San Francisco Bay Water Board 2,734.00 401 APPLICATION FEE 68529 3/1/2023 San Francisco Bay Water Board 317.00 ADD'L FEES FOR SAN PABLO CREEK CULVERT PROJ. 68530 3/1/2023 Valley Precision Grading, Inc. 6,500.00 SYNTHETIC TURK MAINT. 68531 3/1/2023 VISION SERVICE PLAN CA 548.42 MAR. 23 VISION SERVICE PLAN 68532 3/9/2023 ANCHOR ENGINEERING INC 86,185.50 DEC. 22 PAVEMENT REHAB. PROJ. 68533 3/9/2023 VERY NICE POOLS 274.85 FEB. 23 SUPPLIES
68534 3/9/2023 BAY CITIES PAVING & GRADING 60,759.83 PMT. # 4, JAN. 23 PAVEMENT REHAB. 68535 3/9/2023 BAY AREA BARRICADE SERVICE 54.71 SAFETY VESTS/GLOVES 68536 3/9/2023 BOMAC'S INC. 222.37 DUPLICATE PAYMENT
68537 3/9/2023 BOX INC 1,291.48 BUSINESS PLUS PLAN - 3-123/2-29-24 68538 3/9/2023 California Consulting, Inc. 5,000.00 MAR. 23 GRANT WRITING SERVICES 7 F.2.a
Packet Pg. 63
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68539 3/9/2023 CCC GENERAL SERVICES DEPT 81.92 JAN. 23 TRAFFIC SIGNAL MAINT. 68540 3/9/2023 Treasurer of Contra Costa Coun 333,292.60 JAN. 23 POLICE SERVICES 68541 3/9/2023 SCOTT CHRISTIE 290.77 REIMB. FOR CCEAC MTG. 2-16-23 68542 3/9/2023 CINTAS CORPORATION 80.60 PW UNIFORMS
68543 3/9/2023 CONCORD UNIFORMS LLC 342.20 UNIFORMS
68544 3/9/2023 CRITICAL REACH, INC. 235.00 2023 APBnet ANNUAL SUPPORT FEE 68545 3/9/2023 DIAMOND K SUPPLY 55.73 CEMENT/TARP - 42 CEDAR LN 68546 3/9/2023 EBMUD 155.29 12-7/2-9-23 SVCS.
68547 3/9/2023 FAR WESTERN TROPHY AWARD 220.60 WOOD SIGNS 68548 3/9/2023 FASTRAK 14.00 BRIDGE TOLL
68549 3/9/2023 JESSIE FLATT 452.00 REFUND DUPLICATE PAYMENT FOR 8 STATON CT. 68550 3/9/2023 ELIZABETH FORTH 7.00 DUPLICATE PAYMENT & WRONG AMOUNT 68551 3/9/2023 GHIRARDELLI ASSOCIATES, INC 69,784.34 AUG. 22 ANNUAL PAVEMENT REHAB. PROJECT 68552 3/9/2023 Christine Cordova Hendel 96.00 02-28-23, MODELING 68553 3/9/2023 IAFC 475.00 IAFC WUI Conference
68554 3/9/2023 IEDA 2,088.64 FEB. 23 LABOR RELATIONS CONSULTING FEES 68555 3/9/2023 KONE Pasadena 7,281.78 DOOR MODULE REPAIR - CITY HALL ELEVATOR 68556 3/9/2023 CHRISTINA LAUGHRAN 50.00 REFUND RENTAL DEPOSIT #2289 68557 3/9/2023 CHRISTINA LOUGHRAN 56.00 REFUND RENTAL CONTRACT #3163 68558 3/9/2023 Carolyn Lyon 286.34 CLASS REFUND - YOGA
68559 3/9/2023 PAYMUN BUILDING 7,453.95 REFUND COMPLETED PROJECT DRA-2023-001 68560 3/9/2023 P G & E 3,598.13 01-04/02-01-23 SVCS.
68561 3/9/2023 PlaceWorks, Inc. 30,517.14 JAN 23 HOUSING ELEMENT 68562 3/9/2023 Curtis Roberts Mold Inspection 1,140.00 MOLD SAMPLES - CITY HALL 68563 3/9/2023 RubberForm Recycled Products (2,806.52) SPEED CUSHION REPLACEMENT 68564 3/9/2023 STAPLES CONTRACT & COMMERCIAL 462.39 CREDIT OF -47.18 68565 3/9/2023 STEVENS PRINTING 87.84 BUSINESS CARDS
68566 3/9/2023 SWANK MOTION PICTURES INC 2,400.00 2023 OUTDOOR MOVIE LICENSING FEES 68567 3/9/2023 T-MOBILE USA INC. 882.12 FEB. 23 CELL PHONE SERVICES 68568 3/9/2023 Wildland Corporation 11,837.50 CHIPPING SERVICES & DUMPING FEES 68569 3/9/2023 PATRICIA TOMLINSON 9,166.50 INSTR. CONTRACT - BALLET PROGRAM 68570 3/9/2023 U S ALLOYS CO 136.50 RENTAL EQUIPMENT
68571 3/9/2023 VERIZON WIRELESS 943.83 JAN.11/FEB. 10, CELL PHONE SERVICES 68572 3/9/2023 Larry Wadford 1,485.00 INSTR. CONTRACT - KARATE 68573 3/9/2023 WORKOUTTEMPS 1,034.40 INSTR. CONTRACT - ZUMBA 68574 3/14/2023 T & C ROOFING, INC. 800.00 ROOF REPAIRS - ART & GARDEN CTR. 68575 3/14/2023 ASSOC OF BAY AREA GOVERNMENTS 5,149.93 MAR. 23 NATURAL GAS 68576 3/14/2023 AT&T 1,001.07 2-4/3-3-22 SVCS.
68577 3/14/2023 Atlas Technical Consultants 7,350.00 SOILS PEER REVIEW - 117 MEADOW VIEW 68578 3/14/2023 BASIC PVR 1,290.52 3-3-23 FLEX SPENDING 68579 3/14/2023 Christopher Paul Beasley 2,684.03 INSTR. CONTRACT - CARPENTRY CAMPS 68580 3/14/2023 Bison Controls LLC 340.00 HVAC REMOTE SERVICES - COMM. CTR. 68581 3/14/2023 Briones Plumbing 14,860.00 LIBRARY - RESTROOM PLUMBING REPAIR 68582 3/14/2023 Brittany Budge 96.00 3-8-23 MODELING SVCS. 68583 3/14/2023 CALIFORNIA STATE DISBURSEMENT 46.14 3-3-23 GARNISHMENT 68584 3/14/2023 CALIFORNIA STATE DISBURSEMENT 356.76 3-3-23 GARNISHMENT 68585 3/14/2023 CCC PUBLIC WORKS DEPT 155.85 JAN. 23, BUSINESS CARDS 68586 3/14/2023 Treasurer of Contra Costa Coun 332,003.60 OCT. 22 POLICE SERVICES 68588 3/14/2023 CINTAS CORPORATION 2,266.17 CLEANING SVCS. 68589 3/14/2023 CSG CONSULTANTS 32,642.50 ON-CALL ENGR. - CAM. SOBRANTE SLIDE 68590 3/14/2023 DIAMOND K SUPPLY 878.70 DRAINAGE MAINT. - SAND 68591 3/14/2023 DOJ ACCOUNTING SERVICES 188.00 FEB. 23 FINGERPRINTING APPS. 68592 3/14/2023 DOLAN'S OF CONCORD 107.11 LUMBER
68593 3/14/2023 DEWBERRY ENGINEERS INC. 837.56 01-21/01-27-23 CAMINO SOBRANTE RETAINING WALL 68594 3/14/2023 EAST BAY BLUE PRINT 42.50 12-13/01-12-23, SERVICE CONTRACT 68595 3/14/2023 EBMUD 3,605.79 12-28/3-1-23 SVCS.
68596 3/14/2023 ECOFERT INC 383.00 FEB. 23 FERTIGATION SVCS. 8 F.2.a
Packet Pg. 64
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68597 3/14/2023 FAST SIGNS 185.42 PARK SIGN
68598 3/14/2023 FOLGER GRAPHICS 1,804.12 SPRING 23 ACTIVITY GUIDE 68599 3/14/2023 FRANCHISE TAX BOARD 86.90 3-3-23 GARNISHMENT 68600 3/14/2023 FunFlicks SF Bay Area/Jackman 5,169.60 MOVIE NIGHTS 68601 3/14/2023 LISA HARPER 360.00 MAR. 7, CITY COUNCIL MINUTES 68602 3/14/2023 HDL Software LLC 26,591.22 CONTRACT SERVICES 68603 3/14/2023 Ricky Hernandez 18.75 3-9-23 CALL-OUTS
68604 3/14/2023 KONE Pasadena 648.00 3-4/5-31-23 ELEVATOR SVCS. - CITY HALL 68605 3/14/2023 LCC ENGINEERING & SURVEYING 7,463.00 10-1/12-31-22 MORAGA WY & VALLEY VIEW PROJECT 68606 3/14/2023 MEHRAN MOJTAHEDI 632.00 INSTR. CONTRACT - JUJITSU 68607 3/14/2023 Municipal Pooling Authority 2,166.79 MAR. 23 LTD/LIFE INSURANCE 68608 3/14/2023 NBS GOVERNMENT FINANCE GROUP 3,224.02 10-1/12-31-22 LIBRARY TAX PARCEL 68609 3/14/2023 P G & E 10,080.41 11-22/12-21-22 SVCS.
68610 3/14/2023 PRECISION IT CONSULTING 12,605.44 FEB. 23 MONTHLY BILLING 68611 3/14/2023 PURCHASE POWER 1,020.99 METER REFILL - SN-1403924 68612 3/14/2023 R & S ERECTION OF CONCORD INC 6,112.05 ELECTRIC GATE REPAIR - DONALD DR. 68613 3/14/2023 SHUTE MIHALEY & WEINBERGER 45,401.56 2022-23 STORM EMERGENCY COSTS 68614 3/14/2023 STAPLES CONTRACT & COMMERCIAL 364.73 MAILING LABELS 68615 3/14/2023 STRATEGIC INSIGHTS INC 2,000.00 ANNUAL SOFTWARE FEE FOR CIP 68615 3/20/2023 STRATEGIC INSIGHTS INC (2,000.00) ANNUAL SOFTWARE FEE FOR CIP 68616 3/14/2023 UNIVERSAL BUILDING SERVICES 8,001.00 CLEANING SERVICE - COMM. CTR. 68617 3/14/2023 U S BANK CORPORATION 26,541.14 CREDIT-CARD INVOICES FOR MAR. 23 68618 3/14/2023 Friends of the Wagner Ranch 250.00 REFUND FOR RENTAL SECURITY DEPOSIT 68619 3/14/2023 WEX INC 9,274.68 FEB. 23 GASOLINE CHGS. 68620 3/14/2023 Saghar Yaghma-Lavine 243.34 REFUND CANCELLED CLASSES 68621 3/23/2023 ADVANCE TITLE RESEARCH 10.00 VEGETATION CLEARANCE - MORAGA WY AT STEIN 68622 3/23/2023 AMERICAN PUBLIC WORKS ASSOC. - 216.00 APWA MEMBERSHIP DUES 68623 3/23/2023 Lisa Argue 390.00 MAR. 8, SSTOC MEETING MINUTES 68624 3/23/2023 BASIC PVR 1,290.52 3-17-23 FLEX SPENDING 68625 3/23/2023 BOYS TEAM CHARITY ORINDA CHAPT 300.00 REFUND SECURITY DEPOSIT 68626 3/23/2023 CAFFE TEATRO LIBRARY 260.00 CC SATURDAY SPECIAL MTG. - 2-25-23 68627 3/23/2023 CALIFORNIA STATE DISBURSEMENT 356.76 3-17-23 GARNISHMENT 68628 3/23/2023 CALIFORNIA STATE DISBURSEMENT 46.14 3-17-23 GARNISHMENT 68629 3/23/2023 CCC LIBRARY ADMINISTRATION 35,285.37 3RD QTR - OCT. - DEC 2022 LIBRARY HOURS 68630 3/23/2023 CONTRA COSTA COUNTY SOLID 25,124.00 SB 1383 GRANT SERVICES 68631 3/23/2023 CONTRA COSTA TRANSPORTATION 2,610.00 2021-22 CONGESTION MGT. 68632 3/23/2023 SCOTT CHRISTIE 252.65 JAN. 23 - FEB. 23 MILEAGE 68633 3/23/2023 CINTAS CORPORATION 80.60 PW UNIFORMS
68634 3/23/2023 Comcast Business 29.65 3-13/4-12-23 SVC. 68635 3/23/2023 COWAN & THOMPSON CONSTRUCTION 9,085.31 EMERGENCY CALL-OUT - 704 MINER ROAD 68636 3/23/2023 CSG CONSULTANTS 26,178.00 CAMINO SOBRANTE SLIDE STABILIZATION 68637 3/23/2023 DELTA FENCE COMPANY INC. 3,000.00 ACCESS GATE - PINE GROVE PARK 68638 3/23/2023 DIAMOND K SUPPLY 624.23 DRAINAGE MAINT. - SAND 68639 3/23/2023 FASTRAK 7.00 BRIDGE TOLL
68640 3/23/2023 FISHER GEOTECHNICAL 3,306.34 ENGR. SERVICES - 57 TARRY LN/ 10 SNOWBERRY 68641 3/23/2023 RUEBEN GERK 44.54 3-17-23 MILEAGE
68642 3/23/2023 GOVERNMENT FINANCE OFFICERS 340.00 ANNUAL MEMBERSHIP - D. ALESSIO & N. ZHANG 68643 3/23/2023 Ricky Hernandez 39.30 2 CALLOUTS 3-11-23 68644 3/23/2023 Interwest Consulting Group,Inc 1,372.50 FEB. 23 CONTRACTOR PLNR. SERVICES 68645 3/23/2023 JAF ASSOCIATES, INC. 2,016.00 INSTR. CONTRACT - TENNIS 68646 3/23/2023 KR Electric, Inc. 2,581.20 GENERATOR REPAIR SERVICE - COMM. CTR. 68647 3/23/2023 LEAGUE OF CALIFORNIA CITIES 300.00 2023-LOCAL STREETS NEEDS ASSESSMENT 68648 3/23/2023 VALERIE MENDEZ 96.00 3-21-23 MODELING SVCS. 68649 3/23/2023 MIKSIS SERVICES INC 13,182.00 ANNUAL DRAINAGE IMPROVEMENT PROJECT 68650 3/23/2023 Municipal Pooling Authority 408.45 1-23/3-23, EAP PROGRAM 68651 3/23/2023 THE MUSIC COMPANY 547.50 TECH. ASSISTANCE - CC MEETING 68652 3/23/2023 ALLEN NORTHRUP 1,500.00 REFUND PROJECT - EXC-2021-002, 6 ORIOLE RD 9 F.2.a
Packet Pg. 65
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Check/Voucher Register
From 1/1/2023 Through 3/31/2023
Check
Number
Document
Date Payee Document Amount Transaction Description
68653 3/23/2023 ORINDA NETWORK FOR EDUCATON 300.00 REFUND SECURITY DEPOSIT PERMIT #5212 68654 3/23/2023 PITNEY BOWES INC. 237.06 APR.1 THRU JUN. 30,2023, POSTAGE METER RENTAL 68655 3/23/2023 Records Control Services, Inc. 5,694.24 RECORDS RETENTION PROGRAM DESIGN 68656 3/23/2023 RES ENVIRONMENTAL SERVICES 4,707.80 CORP. YARD ENVIRON. MAINT. 68657 3/23/2023 SCHAAF & WHEELER 6,197.61 ON-CALL SERVICES - SAN PABLO CK. CULVERT REPAIR 68658 3/23/2023 SHUTE MIHALEY & WEINBERGER 26,077.69 FEB. 23 LEGAL FEES - 712 WILDER 68659 3/23/2023 STAPLES CONTRACT & COMMERCIAL 149.43 SUPPLIES 68660 3/23/2023 Virginia Staton 169.00 RECERTIFICATION FEE 68661 3/23/2023 TEAMSTERS LOCAL UNION 856 1,541.00 MAR. 23 (PASS THRU DUES) 68662 3/23/2023 Wildland Corporation 950.00 REPLACE TARP/SANDBAGS - CANON DR. 68663 3/23/2023 Tripepi, Smith and Associates 7,200.00 MAR. 23 RETAINER 68664 3/29/2023 ALTA FENCE CO, INC 3,950.00 CAMINO SOBRANTE SLIDE STABILIZATION 68665 3/29/2023 Atlas Technical Consultants 430.00 ON-CALL GEOTECH - GLORIETTA BLVD. RETAINING WALL 68666 3/29/2023 EMILY CHEN 52,420.64 PROJECT IS WITHDRAWN - MJS-2018-001, SOUTH WOOD VALLEY 68667 3/29/2023 CINTAS CORPORATION 80.60 PW UNIFORMS
68668 3/29/2023 CSW/Stuber-Stroeh Engineering 2,538.00 ON-CALL ENGINEERING - MORAGA WY WALL 68669 3/29/2023 DC ELECTRIC GROUP INC 32,562.18 DEC 22 EXTRA WORK 68670 3/29/2023 STEVE ECKLUND 23.58 3-21-23 MILEAGE
68671 3/29/2023 FISHER GEOTECHNICAL 6,206.36 ENGR. SERVICES - CEDAR LANE RIGHT-OF-WAY 68672 3/29/2023 RUEBEN GERK 44.54 3-21/3-22-23 MILEAGE
68673 3/29/2023 GRANICUS INC 1,359.60 APR. 23 AGENDA MTG. SOFTWARE 68674 3/29/2023 HEALTH CARE EMPLOYEES 3,126.88 APR. 23 DENTAL PREMIUMS 68675 3/29/2023 Ricky Hernandez 19.65 3-21-23 MILEAGE
68676 3/29/2023 Maverick Networks, Inc. 110.00 PROGRAMMING 68677 3/29/2023 Municipal Pooling Authority 2,396.95 JAN. 23 UNMET LIABILITY DEDUCTION 68678 3/29/2023 STAPLES CONTRACT & COMMERCIAL 870.98 SUPPLIES 68679 3/29/2023 STATE CONTROLLERS OFFICE 2,929.08 FY21-22 ANNUAL STREET REPORT 68680 3/29/2023 STEVENS PRINTING 77.35 BUSINESS CARDS
68681 3/29/2023 ROBERT THOMPSON 72.50 3-21-23 MILEAGE
68682 3/29/2023 VISION SERVICE PLAN CA 596.28 APR. 23 VISION SERVICES Report Total 6,262,795.34
10 F.2.a
Packet Pg. 66
Attachment: January-March 2023 Check Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Payment Summary for US Bank CalCard Payment
January 2023 (Attachment B)
U. S. BANK CORPORATION
NOVEMBER 16, 2022 THRU DECEMBER 15, 2022
STMT. 12-16-23
Transaction Description $Amount
ORINDA NEWS MONTHLY ADS 155.00
DUMPING OF YARD WASTE & DRAINAGE MAINT. 966.20
HOLIDAY LUNCHEON EVENT - CASA ORINDA 2,425.51
ORDERING W-2 & TAX FORMS 206.24
TREE LIGHTING EVENT SUPPLIES 428.22
SAND - DRAINAGE 383.06
MISC. HARDWARE, CHRISTMAS TREE LIGHTS 818.06
MISC. HARDWARE - PUBLIC WORKS & PARK & REC. 1,039.08
PORTABLE HOOPS & SCOREBOARDS 1,393.56
PHOTO FRAME, PHONE CHARGER, FACE MASKS, IRRIGATION
CONTROLS, FACEBOOK ADS.
624.12
SUPPLIES FOR HOLIDAY LUNCHEON EVENT 54.69
SENIOR TRIP LUNCH ON 11-16-22 222.59
DOG WASTE BAGS, RECYCLE CONTAINER , WATER ABSORBENT
MATERIALS
1,223.69
HOSE REEL, ETHERNET SWITCH,BATTERY, VALVE KIT 995.36
TIRE REPAIRS, VEHICLE SUPPLIES, VEHICLE MAINT. - FORD F- 1,338.67 ADMIN FEES - FSA & TRANSIT PROGRAMS 153.00
BASKETBALL COACHES SHIRTS 539.78
CANCELLED TRANSPORTATION - DICKEN'S FAIR, DEC. 12 (740.91) McFEE RENEWAL, ANNUAL SUBSC. - SQUARESPACE 351.99
ICMA MEMBERSHIP-CITY MANAGER 1,200.00
REFUND PARKING SERVICES (32.78)
LOCC REGISTRATION - 3 ATTENDEES 1,875.00
VIRTUAL STAFF TRAINING 240.00
PARKING FEE 3.75
FOOD & SUPPLIES FOR RECEPTION IN HONOR OF AMY WORTH 2,043.75 EAST BAY TIME SUBSCRIPTION 14.00
AMAZON PRIME MEMBERSHIP 152.55
BACKGROUD CHECKS FOR RECRUITMENT 271.40
CSI FORENSICS 76.39
SUPPLIES FOR KIDS NIGHT OUT 187.44
US BANK CHECK # 68302 Issued JANUARY 26, 2023 18,609.41 Page: 1
F.2.b
Packet Pg. 67
Attachment: January-March 2023 Cal-Card Transactions (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Payment Summary for US Bank CalCard Payment
February 2023 (Attachment B)
U. S. BANK CORPORATION
DEC 15, 2022 THRU JAN 16, 2023
STMT. 01-16
Transaction Description $Amount
2023 EMPLOYMENT LAW POSTERS 154.30
CREDIT FOR OWL CAMERA & PROJECTOR (627.76)
OWL CAMERA & PROJECTOR 1,779.04
HD PORTABLE PROJECTOR 587.26
WEB CAMERA W/MICROPHONE 99.12
MISC. HARDWARE SUPPLIES 798.31
OFFICE SUPPLIES 159.19
SUPPLIES FOR KIDS NIGHT OUT 227.67
FIRST AID KITS & SUPPLIES 292.42
PORTABLE HOOP FOR BASKETBALL 1,931.58
SAND PURCHASES DURING STORMS 2,861.14
FLOOD CONTROL SUPPLIES 626.33
BIG BELLY TRASH BAGS, PLUMBING SUPPLIES, LIGHTS & BULBS 1,616.11 DOG WASTE BAGS, MISC. HARDWARE 495.34
SPACE HEATER, PROTIMETER 368.75
MAILINGS OF PLAQUES 44.12
MO. PARK IRRIGATION CONTROLS 59.80
TIRE DISPOSAL FEES & VEHICLE REPAIR -2010 FORD F650 404.19 REPLACE BATTERY, & TIRES FOR VEHICLE #91, OIL CHANGE
FOR VEHICLE #92, AND AUTO PARTS
790.09
CAR WASHES FOR POLICE CAR 45.95
ADMIN FEES ON FSA & TRANSIT PROGRAMS 61.20
ORAL BOARD SUPPLIES & JOB OPPORTUNITY ADS 159.00
P&R SPORTS T-SHIRTS 1,380.66
NEWSPAPER SUBSCRIPTION, MONTHLY MTG. PARKING FEE 16.50
HOOTSUITE - ANNUAL SERVICE PLAN 588.00
JAMF SOFTWARE 624.00
ORINDA NEWS - MO. ADDS 155.00
ePACT NETWORK SYSTEM 5,145.00
FRAMED PEDESTAL KITS 432.71
PADLOCKS 140.01
NEW DESK FOR PARK & REC. 1,314.33
SAFETY SHOES - R. THOMPSON 250.00
STAFF UNIFORMS - PARK & REC. 287.50
CERTIFICATE OF ACHIEVEMENT - GOV'T FINANCE OFFICERS 460.00 TRAINING - TRAFFIC COLLISON INVESTIGATION CLASS 702.99
US BANK CHECK #68426 Issued Feb. 14, 2023 24,429.85
Page: 1
F.2.b
Packet Pg. 68
Attachment: January-March 2023 Cal-Card Transactions (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Payment Summary for US Bank CalCard Payment
March 2023 (Attachment B)
U. S. BANK CORPORATION
JANUARY 15, 2023 THROUGH FEBRUARY 15, 2023
STMT. 02-16-2023
Transaction Description $Amount
DRAINAGE SUPPLIES DUMPING DURING STORM 100.88
PURCHASE WADERS FOR PW EMPLOYEE DURING STORM 417.09
DUMPING OF DRAINAGE MATERIALS DURING STORM 716.40
RAIN PANTS DURING STORM 88.97
MAILINGS & SUPPLIES 70.79
PURCHASE JIFFY LUBE & MARKING PAINT 124.67
RAPID TESTS , BINDER SUPPLIES, JOB POSTING PACKAGES 439.31 JOB POSTING PACKAGE FEES 788.00
BACKGROUND CHECK 155.95
FSA & TRANSIT FEES 61.20
SAFETY BOOTS - R. HERNANDEZ & R. GERK 500.00
VEHICLE REPAIR #81 93.08
VEHICLE REPAIR - '06 CHEVY SILVERADO 190.00
SAND PURCHASE 445.88
VEHICLE REPAIRS F250 & '22 GMC 615.65
POLICE VEHICLE REPAIRS 228.19
VEHICLE REPAIR '09 F-250 & CARB CLEANER 44.88
PAVEMENT MAINT. SUPPLIES 310.90
PUBLIC WORKS MISC. HARDWARE 233.65
PURCHASE FLASH LIGHT 107.54
MOJO APPL. FEES 749.55
POLICE CHIEF'S CONFERENCE 877.80
CITY SUBSCRIPTION - CONSTANT CONTACT 675.00
HARDWARE RETURNED (4.38)
FLASH LIGHT 107.54
POLICE SUPPLIES 403.77
ORINDA NEWS - MONTHLY ADS 155.00
PICKLEBALL NETS 383.86
PARK SIGN, PARK IRRIGATION CONTROLS 100.33
BALL PUMP, USB PURCHASE,RECREATION SUPPLIES 145.32
APPAREL FOR FACILITY ATTENDENTS 246.79
SENIOR TRIP - LUNCH 144.58
AMERICAN FLAG, FIRST-AID KITS, POWER STRIP, FLOOD LIGHTS 308.14 FACE MASKS, PLEXIGLASS, CHARGER, EAR PLUGS 239.23
PARK & REC. HARDWARE SUPPLIES 1,491.41
PAINT SUPPLIES 203.26
TRASH LINERS, DOOR STOPPERS, FOLDING STEP STOOL 229.14
LEAGUE OF CA. CITIES NEW MAYOR'S & COUNCIL ACADEMY - 7
MEMBERS
2,798.02
CITY COUNCIL DINNER MEETING 273.52
ABILA - LICENCE RENEWAL 8,604.26
TUBE LIGHTS, KEYS, ZIP-LOCK BAGS,BATTERY SIGN, KEYLOCK 484.38 HD SMART VIDEO CONFERENCE CAMERA 1,157.85
LEAGUE OF CA. CITIES NEW MAYOR'S & COUNCIL ACADEMY 249.82 EAST BAY TIMES NEWSPAPER 14.00
Page: 1
F.2.b
Packet Pg. 69
Attachment: January-March 2023 Cal-Card Transactions (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Payment Summary for US Bank CalCard Payment
March 2023 (Attachment B)
Transaction Description $Amount
EXPENSES FOR CONFERENCE - LEAGUE OF CA. CITIES 686.52
SUBSCRIPTION - DOODLE 83.40
US BANK CHECK #68617 Issued March 14, 2023 26,541.14
Page: 2
F.2.b
Packet Pg. 70
Attachment: January-March 2023 Cal-Card Transactions (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Summay Check/Transaction Register
Payroll Register for January - March 2023
Document # Document Date Employee Name First, MI Name
9547 1/6/2023 CaseyCynthia C.
9548 1/6/2023 Smith Ivan L.
52796 1/6/2023Alessio Douglas R.
52797 1/6/2023Amerman Jennifer K.
52798 1/6/2023Arroyo Miguel A.
52799 1/6/2023 Baarsch Donna
52800 1/6/2023 Biggs David C.
52801 1/6/2023 Buckley Drummond F.
52802 1/6/2023 Carter Stephen M.
52803 1/6/2023 Chatman Rasha
52804 1/6/2023 ChengLy
52805 1/6/2023 Christie Scott
52806 1/6/2023 Cronin Michele B.
52807 1/6/2023 Delmartini Matthew C.
52808 1/6/2023 Duff James M.
52809 1/6/2023 Ecklund Steven C.
52810 1/6/2023 Ehrhardt Stephen D.
52811 1/6/2023 Fierner Tod D.
52812 1/6/2023 Flores Jennie
52813 1/6/2023 Gerk Rueben A.
52814 1/6/2023 Hayashi Daniel T.
52815 1/6/2023 Hayden Carla L.
52816 1/6/2023 Hazel Christopher M.
52817 1/6/2023 Hernandez Ricardo
52818 1/6/2023 Hughes Darin E.
52819 1/6/2023 Karuppusamy Natarajan Sivakumar
52820 1/6/2023 Khorashadi Farah
52821 1/6/2023 Leach Mark S.
52822 1/6/2023 Low Jamila
52823 1/6/2023 Mayorga David A.
52824 1/6/2023 McCourt Kevin
52825 1/6/2023 Mui Winnie
52826 1/6/2023 Needoba Roger
52827 1/6/2023 Palmer Celina F.
52828 1/6/2023 Perez Norma
52829 1/6/2023 Reedy Susan L.
52830 1/6/2023 Schaufler Lori B.
52831 1/6/2023 Smith Sheri
52832 1/6/2023 Staton Virginia K.
52833 1/6/2023 Tamayo Julia M.
52834 1/6/2023 Thompson Linda M.
52835 1/6/2023 Thompson Robert A.
52836 1/6/2023 Trimble Todd
52837 1/6/2023 Wellman-Miner Sheena
52838 1/6/2023 Zhang Ning
9549 1/20/2023 CaseyCynthia C.
52839 1/20/2023Alessio Douglas R.
52840 1/20/2023Amerman Jennifer K.
52841 1/20/2023Arroyo Miguel A.
52842 1/20/2023 Baarsch Donna
52843 1/20/2023 Biggs David C.
52844 1/20/2023 Buckley Drummond F.
52845 1/20/2023 Carter Stephen M.
Date: 6/7/2023, 3:23 PM Page: 1
F.2.c
Packet Pg. 71
Attachment: January-March 2023 Payroll Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Summay Check/Transaction Register
Payroll Register for January - March 2023
Document # Document Date Employee Name First, MI Name
52846 1/20/2023 Chatman Rasha
52847 1/20/2023 ChengLy
52848 1/20/2023 Christie Scott
52849 1/20/2023 Cronin Michele B.
52850 1/20/2023 Delmartini Matthew C.
52851 1/20/2023 Duff James M.
52852 1/20/2023 Ecklund Steven C.
52853 1/20/2023 Ehrhardt Stephen D.
52854 1/20/2023 Fierner Tod D.
52855 1/20/2023 Flores Jennie
52856 1/20/2023 Gerk Rueben A.
52857 1/20/2023 Hayashi Daniel T.
52858 1/20/2023 Hayden Carla L.
52859 1/20/2023 Hazel Christopher M.
52860 1/20/2023 Hernandez Ricardo
52861 1/20/2023 Hughes Darin E.
52862 1/20/2023 Karuppusamy Natarajan Sivakumar
52863 1/20/2023 Khorashadi Farah
52864 1/20/2023 Leach Mark S.
52865 1/20/2023 Low Jamila
52866 1/20/2023 Mayorga Daniel A.
52867 1/20/2023 McCourt Kevin
52868 1/20/2023 Mui Winnie
52869 1/20/2023 Needoba Roger
52870 1/20/2023 Palmer Celina F.
52871 1/20/2023 Perez Norma
52872 1/20/2023 Reedy Susan L.
52873 1/20/2023 Schaufler Lori B.
52874 1/20/2023 Smith Sheri
52875 1/20/2023 Staton Virginia K.
52876 1/20/2023 Tamayo Julia M.
52877 1/20/2023 Thompson Linda M.
52878 1/20/2023 Thompson Robert A.
52879 1/20/2023 Trimble Todd
52880 1/20/2023 Wellman-Miner Sheena
52881 1/20/2023 Zhang Ning
9550 2/3/2023 CaseyCynthia C.
52882 2/3/2023Alessio Douglas R.
52883 2/3/2023Amerman Jennifer K.
52884 2/3/2023Amkhamavong Christopher
52885 2/3/2023Arroyo Miguel A.
52886 2/3/2023 Baarsch Donna
52887 2/3/2023 Biggs David C.
52888 2/3/2023 Buckley Drummond F.
52889 2/3/2023 Chatman Rasha
52890 2/3/2023 ChengLy
52891 2/3/2023 Christie Scott
52892 2/3/2023 Cronin Michele B.
52893 2/3/2023 Delmartini Matthew C.
52894 2/3/2023 Duff James M.
52895 2/3/2023 Ecklund Steven C.
52896 2/3/2023 Ehrhardt Stephen D.
52897 2/3/2023 Fierner Tod D.
Date: 6/7/2023, 3:23 PM Page: 2
F.2.c
Packet Pg. 72
Attachment: January-March 2023 Payroll Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Summay Check/Transaction Register
Payroll Register for January - March 2023
Document # Document Date Employee Name First, MI Name
52898 2/3/2023 Flores Jennie
52899 2/3/2023 Gerk Rueben A.
52900 2/3/2023 Hayashi Daniel T.
52901 2/3/2023 Hayden Carla L.
52902 2/3/2023 Hazel Christopher M.
52903 2/3/2023 Hernandez Ricardo
52904 2/3/2023 Hughes Darin E.
52905 2/3/2023 Karuppusamy Natarajan Sivakumar
52906 2/3/2023 Khorashadi Farah
52907 2/3/2023 Leach Mark S.
52908 2/3/2023 Low Jamila
52909 2/3/2023 Mayorga Daniel
52910 2/3/2023 McCourt Kevin
52911 2/3/2023 Mui Winnie
52912 2/3/2023 Needoba Roger
52913 2/3/2023 Palmer Celina F.
52914 2/3/2023 Perez Norma
52915 2/3/2023 Perusse Colin J.
52916 2/3/2023 Reedy Susan L.
52917 2/3/2023 Santos Landon B.
52918 2/3/2023 Schaufler Lori B.
52919 2/3/2023 Scheingart Katherine O.
52920 2/3/2023 Smith Sheri
52921 2/3/2023 Staton Virginia K.
52922 2/3/2023 Tamayo Julia M.
52923 2/3/2023 Thompson Linda M.
52924 2/3/2023 Thompson Robert A.
52925 2/3/2023 Trimble Todd
52926 2/3/2023 Wellman-Miner Sheena
52927 2/3/2023 Zhang Ning
9551 2/17/2023 CaseyCynthia C.
9552 2/17/2023 Smith Ivan L.
52928 2/17/2023Alessio Douglas R.
52929 2/17/2023Amerman Jennifer K.
52930 2/17/2023Amkhamavong Christopher
52931 2/17/2023Arroyo Miguel A.
52932 2/17/2023 Baarsch Donna
52933 2/17/2023 Biggs David
52934 2/17/2023 Buckley Drummond F.
52935 2/17/2023 Carter Stephen M.
52936 2/17/2023 Chan Matthew
52937 2/17/2023 Chatman Rasha
52938 2/17/2023 ChengLy
52939 2/17/2023 Christie Scott
52940 2/17/2023 Cronin Michele B.
52941 2/17/2023 Delmartini Matthew C.
52942 2/17/2023 Duff James M.
52943 2/17/2023 Ecklund Steven C.
52944 2/17/2023 Ehrhardt Stephen D.
52945 2/17/2023 Fierner Tod D.
52946 2/17/2023 Flores Jennie
52947 2/17/2023 Gerk Rueben A.
52948 2/17/2023 Hayashi Daniel T.
Date: 6/7/2023, 3:23 PM Page: 3
F.2.c
Packet Pg. 73
Attachment: January-March 2023 Payroll Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Summay Check/Transaction Register
Payroll Register for January - March 2023
Document # Document Date Employee Name First, MI Name
52949 2/17/2023 Hayden Carla L.
52950 2/17/2023 Hazel Christopher M.
52951 2/17/2023 Hernandez Ricardo
52952 2/17/2023 Hughes Darin E.
52953 2/17/2023 Karuppusamy Natarajan Sivakumar
52954 2/17/2023 Khorashadi Farah
52955 2/17/2023 Leach Mark S.
52956 2/17/2023 Low Jamila
52957 2/17/2023 Mayorga Daniel A.
52958 2/17/2023 McCourt Kevin
52959 2/17/2023 Mui Winnie
52960 2/17/2023 Needoba Roger
52961 2/17/2023 Palmer Celina F.
52962 2/17/2023 Perez Norma
52963 2/17/2023 Perusse Colin J.
52964 2/17/2023 Reedy Susan L.
52965 2/17/2023 Santos Landon B.
52966 2/17/2023 Schaufler Lori B.
52967 2/17/2023 Scheingart Katherine O.
52968 2/17/2023 Smith Sheri
52969 2/17/2023 Stanton Virginia K.
52970 2/17/2023 Tamayo Julia M.
52971 2/17/2023 Thompson Linda M.
52972 2/17/2023 Thompson Robert A.
52973 2/17/2023 Trimble Todd
52974 2/17/2023 Wellman-Miner Sheena
52975 2/17/2023 Zhang Nancy
9553 3/3/2023 CaseyCynthia C.
52976 3/3/2023Alessio Douglas R.
52977 3/3/2023Amerman Jennifer K.
52978 3/3/2023Amkhamavong Christopher
52979 3/3/2023Arroyo Miguel A.
52980 3/3/2023 Baarsch Donna
52981 3/3/2023 Biggs David C.
52982 3/3/2023 Buckley Drummond F.
52983 3/3/2023 Carter Stephen
52984 3/3/2023 Chatman Rasha
52985 3/3/2023 ChengLy
52986 3/3/2023 Christie Scott
52987 3/3/2023 Cronin Michele B.
52988 3/3/2023 Delmartini Matthew C.
52989 3/3/2023 Duff James M.
52990 3/3/2023 Ecklund Steven C.
52991 3/3/2023 Ehrhardt Stephen D.
52992 3/3/2023 Fierner Tod D.
52993 3/3/2023 Flores Jennie
52994 3/3/2023 Gerk Rueben A.
52995 3/3/2023 Hayashi Daniel T.
52996 3/3/2023 Hayden Carla L.
52997 3/3/2023 Hazel Christopher M.
52998 3/3/2023 Hernandez Ricardo
52999 3/3/2023 Hughes Darin E.
53000 3/3/2023 Karuppusamy Natarajan Sivakumar
Date: 6/7/2023, 3:23 PM Page: 4
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Attachment: January-March 2023 Payroll Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Summay Check/Transaction Register
Payroll Register for January - March 2023
Document # Document Date Employee Name First, MI Name
53001 3/3/2023 Khorashadi Farah
53002 3/3/2023 Leach Mark S.
53003 3/3/2023 Low Jamila
53004 3/3/2023 Mayorga Daniel A.
53005 3/3/2023 McCourt Kevin
53006 3/3/2023 Mui Winnie
53007 3/3/2023 Needoba Roger
53008 3/3/2023 Palmer Celina F.
53009 3/3/2023 Perez Norma
53010 3/3/2023 Perusse Colin J.
53011 3/3/2023 Reedy Susan L.
53012 3/3/2023 Santos Landon B.
53013 3/3/2023 Schaufler Lori B.
53014 3/3/2023 Scheingart Katherine O.
53015 3/3/2023 Smith Sheri
53016 3/3/2023 Stanton Virginia K.
53017 3/3/2023 Tamayo Julia M.
53018 3/3/2023 Thompson Linda M.
53019 3/3/2023 Thompson Robert A.
53020 3/3/2023 Trimble Todd
53021 3/3/2023 Wellman-Miner Sheena
53022 3/3/2023 Zhang Ning
9554 3/17/2023 CaseyCynthia C.
53023 3/17/2023Alessio Douglas R.
53024 3/17/2023Amerman Jennifer K.
53025 3/17/2023Amkhamavong Christopher
53026 3/17/2023Arroyo Miguel A.
53027 3/17/2023 Baarsch Donna
53028 3/17/2023 Biggs David
53029 3/17/2023 Buckley Drummond F.
53030 3/17/2023 Carter Stephen M.
53031 3/17/2023 Chatman Rasha
53032 3/17/2023 ChengLy
53033 3/17/2023 Christie Scott
53034 3/17/2023 Cronin Michele B.
53035 3/17/2023 Delmartini Matthew C.
53036 3/17/2023 Duff James M.
53037 3/17/2023 Ecklund Steven C.
53038 3/17/2023 Ehrhardt Stephen D.
53039 3/17/2023 Fierner Tod D.
53040 3/17/2023 Flores Jennie
53041 3/17/2023 Gerk Rueben A.
53042 3/17/2023 Hayashi Daniel T.
53043 3/17/2023 Hayden Carla L.
53044 3/17/2023 Hazel Christopher M.
53045 3/17/2023 Hernandez Ricardo
53046 3/17/2023 Hughes Darin E.
53047 3/17/2023 Karuppusamy Natarajan Sivakumar
53048 3/17/2023 Khorashadi Farah
53049 3/17/2023 Leach Mark S.
53050 3/17/2023 Low Jamila
53051 3/17/2023 Mayorga Daniel A.
53052 3/17/2023 McCourt Kevin
Date: 6/7/2023, 3:23 PM Page: 5
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Attachment: January-March 2023 Payroll Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Summay Check/Transaction Register
Payroll Register for January - March 2023
Document # Document Date Employee Name First, MI Name
53053 3/17/2023 Mui Winnie
53054 3/17/2023 Needoba Roger
53055 3/17/2023 O'Kane Thomas R.
53056 3/17/2023 Palmer Celina F.
53057 3/17/2023 Perez Norma
53058 3/17/2023 Perusse Colin J.
53059 3/17/2023 Reedy Susan L.
53060 3/17/2023 Santos Landon B.
53061 3/17/2023 Schaufler Lori B.
53062 3/17/2023 Scheingart Katherine O.
53063 3/17/2023 Smith Sheri
53064 3/17/2023 Stanton Virginia K.
53065 3/17/2023 Tamayo Julia M.
53066 3/17/2023 Thompson Linda M.
53067 3/17/2023 Thompson Robert A.
53068 3/17/2023 Trimble Todd
53069 3/17/2023 Wellman-Miner Sheena
53070 3/17/2023 Zhang Ning
9555 3/31/2023 CaseyCynthia C.
53071 3/31/2023Alessio Douglas R.
53072 3/31/2023Amerman Jennifer K.
53073 3/31/2023Amkhamavong Christopher
53074 3/31/2023Arroyo Miguel A.
53075 3/31/2023 Baarsch Donna
53076 3/31/2023 Biggs David C.
53077 3/31/2023 Buckley Drummond F.
53078 3/31/2023 Carter Stephen M.
53079 3/31/2023 Chatman Rasha
53080 3/31/2023 ChengLy
53081 3/31/2023 Christie Scott
53082 3/31/2023 Cronin Michele B.
53083 3/31/2023 Delmartini Matthew C.
53084 3/31/2023 Duff James M.
53085 3/31/2023 Ecklund Steven C.
53086 3/31/2023 Ehrhardt Stephen D.
53087 3/31/2023 Fierner Tod D.
53088 3/31/2023 Flores Jennie
53089 3/31/2023 Gerk Rueben A.
53090 3/31/2023 Hayashi David T
53091 3/31/2023 Hayden Carla L.
53092 3/31/2023 Hazel Christopher M.
53093 3/31/2023 Hernandez Ricardo
53094 3/31/2023 Hughes Darin E.
53095 3/31/2023 Karuppusamy Natarajan Sivakumar
53096 3/31/2023 Khorashadi Farah
53097 3/31/2023 Leach Mark S.
53098 3/31/2023 Low Jamila
53099 3/31/2023 Mayorga Daniel A.
53100 3/31/2023 McCourt Kevin
53101 3/31/2023 Mui Winnie
53102 3/31/2023 Needoba Roger
53103 3/31/2023 O'Kane Thomas R.
53104 3/31/2023 Palmer Celina F.
Date: 6/7/2023, 3:23 PM Page: 6
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Attachment: January-March 2023 Payroll Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City of Orinda
Summay Check/Transaction Register
Payroll Register for January - March 2023
Document # Document Date Employee Name First, MI Name
53105 3/31/2023 Perez Norma
53106 3/31/2023 Perusse Colin J.
53107 3/31/2023 Reedy Susan L.
53108 3/31/2023 Santos Landon B.
53109 3/31/2023 Schaufler Lori B.
53110 3/31/2023 Scheingart Katherine O.
53111 3/31/2023 Smith Sheri
53112 3/31/2023 Stanton Virginia K.
53113 3/31/2023 Tamayo Julie
53114 3/31/2023 Thompson Linda M.
53115 3/31/2023 Thompson Robert A.
53116 3/31/2023 Trimble Todd
53117 3/31/2023 Wellman-Miner Sheena
53118 3/31/2023 Zhang Ning
Payroll Payments Pay Period 01-06: 98,803.99
Pay Period 01-20: 106,654.32
Pay Period 02-03: 105,371.32
Pay Period 02-17: 105,293.26
Pay Period 03-03: 103,427.61
Pay Period 03-17: 112,581.74
Pay Period 03-31: 110,440.85
Subtotal Payroll 742,573.09
Payroll Taxes 211,815.72
EE Benefits 555,231.82
Accounts Payable (See Attachment A) 6,262,795.34
Grand total 7,772,415.97
Date: 6/7/2023, 3:23 PM Page: 7
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Attachment: January-March 2023 Payroll Listing (3065 : Quarterly Disbursements Rev Exp Fund Balance - January through March 2023) City Council
Staff Report
Agenda Item: F.3
Date: July 11, 2023
Department:
Public Works and
Engineering Services
AGENDA TITLE: Authorize Contract Amendment No. 4 with Fisher Geotechnical for On-Call Geotechnical Engineering Services
RECOMMENDATION:
Staff recommends that the City Council approve Contract Amendment No. 4 for Fisher Geotechnical to increase the contract value to $300,000.
BACKGROUND:
In September 2019, after an RFP (request for proposal) process, the City entered into an on-call geotechnical engineering services contract with Fisher Geotechnical (Attachment A). The Agreement was most recently modified in June 2022, when the City Council approved a two year extension to 6-30-2024, with an amended contract value of $150,000.
DISCUSSION:
The city utilizes Fisher Geotechnical for various projects, including soil condition evaluations during the construction of the Lavenida Culvert Repair (CIP #4148) and the Camino Sobrante at Golf Course Slide Stabilization (CIP #4152). Additionally, during the recent Winter Storms, Fisher performed evaluations on damaged public roadways and facilities and provided numerous reports and emergency plans. This unexpected high volume of storm related work has resulted in the contract value being exhausted.
In order to continue with the excellent consultation work that Fisher provides, Staff recommends supplementing the value of the contract by $150,000. The new not to exceed value of the contract will be $300,000. As with other city on-call contracts, work is billed on a time and materials basis.
NEXT STEPS:
Upon City Council authorization, Contract Amendment No. 4 (Attachment B) will forwarded to the City Clerk for processing and approval by the City Manager and approval as to form by the City Attorney.
FISCAL IMPACT:
The expenditures under this agreement are budgeted in the operating budget as a General Fund Engineering expense (for landslide or drainage work unrelated to a specific capital project) or under the various CIP projects involved.
ATTACHMENTS:
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A. Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services B. Amendment 4 ( form ) Fisher
Respectfully Submitted by:
Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:
F.3
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F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
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Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
Packet Pg. 100 Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
Packet Pg. 101 Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) F.3.a
Packet Pg. 102 Attachment: Contract- Fisher Geotechnical - On-Cll Geotechnical Engineering Services (3165 : Fisher amd. 4 on call contract) 1 CITY OF ORINDA
AMENDMENT No. 4 TO SERVICES CONTRACT
Fisher Geotechnical (“Provider”) and the City of Orinda (“City”), a municipal corporation, previously entered into a contract with an effective date of September 17, 2019 relating to a professional services contract for on-call geotechnical engineering. Section 18 of that agreement provides that “No waiver, modification or termination of this agreement is valid unless made in writing.”
City and Provider mutually agree to amend the agreement as follows:
1. Replace Section 4.a “Compensation” as follows:
a. City agrees to pay Provider at the rates described in Exhibit A, not to exceed a maximum contract price of $300,000 for all services performed under this agreement.
In all other respects, the agreement shall remain unchanged and in full force and effect.
City of Orinda
__________________________________
City Manager Date
Attest
___________________________________
City Clerk
Approved as to form
___________________________________
City Attorney
Fisher Geotechnical
__________________________________
Date
__________________________________
Printed Title
__________________________________
Printed Name
Approved as to content
___________________________________
Director of Public Works or City Engineer
F.3.b
Packet Pg. 103 Attachment: Amendment 4 ( form ) Fisher (3165 : Fisher amd. 4 on call contract) City Council
Staff Report
Agenda Item: F.4
Date: July 11, 2023
Department:
Public Works and
Engineering Services
AGENDA TITLE: Approve Cooperative Paving Agreement between the City and East Bay Municipal Utility District (“EBMUD”) for Rehabilitation of Miner Road Following EBMUD Pipeline Project
RECOMMENDATION:
Staff recommends that the City Council approve the cost sharing agreement with EBMUD related to pavement restoration work on Miner Road; and authorize the City Manager to execute the agreement on behalf of the City.
BACKGROUND:
Staff has been working closely with EBMUD staff for several years to coordinate the timing of EBMUD’s water mainline projects such that they are completed prior to the City repaving its public streets. It is critical to the overall longevity of the pavement that utility companies avoid trenching through a newly paved road. Utility companies also have an incentive to complete any underground pipeline trench work prior to a road being repaved since the City has a Moratorium Policy which requires expanded pavement restoration efforts for any non-emergency utility work within the first three to five years after the road surface has been rehabilitated.
DISCUSSION:
City Council approved a cost sharing agreement with EBMUD (Attachment A) on September 15, 2020, related to Miner Road. Following that, Staff rearranged the schedule for repaving Miner Road (between Lombardy Lane – Tigertail Ct.) from originally in 2019 until 2021. The scope of this work was originally to be included in Project #4155 – 2021 Annual Pavement Rehabilitation Project, in order to allow EBMUD to complete their water mainline replacement work.
The original agreement allowed EBMUD to complete its trench work and place temporary hot mix asphalt until the City followed-up with its own paving project as then specified within a few months (but no later than a year). Under this agreement, EBMUD would then pay the City a pavement restoration fee based on the amount of work (which is repaving approximately half the width of the road) they would have restored if the City was not following with its own paving project.
Due to unforeseen delays, EBMUD was unable to complete the pipeline project prior to the 2021 Paving project construction. The project was delayed by 2 years and as a result, repaving of Miner Road was moved to 2023. The scope of work is included in the 2023 Annual Pavement Rehabilitation Project #4171, which is set to go out to bid shortly. The pipeline project is currently under construction and anticipated to be complete by August 8, 2023. Each agency’s staff members have been coordinating on F.4
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the best approach to address the finish paving given the pipeline trench work is nearing completion.
Due to the construction delay and recent increase of construction prices, staff requested that the prior agreement be amended or replaced to reflect the price increases. Contract bid prices from recent projects were referred to by both agency staff members to determine the updated reimbursement cost proposed in the current agreement (Attachment B).
NEXT STEPS:
Upon approval of the agreement, the City Manager will execute the agreement on behalf of the City and forward the signed copy to EBMUD for their approval.
FISCAL IMPACT:
The previous Miner Road Cost Sharing Agreement estimated that EBMUD would be paying the City $103,125 based on the impacted square foot area of pavement. This revised Cost Sharing Agreement estimates that EBMUD will pay City $123,750 for the same impacted area. This work will be part of the overall budgeted expense for Project #4171, which is planned for construction this year.
ATTACHMENTS:
A. 2020 Miner Road Cost Sharing Agreement with EBMUD 08_05_2020 B. 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 Respectfully Submitted by:
Scott Christie
Public Works Director
Prepared By: Sivakumar Natarajan, City Engineer
Approved by:
F.4
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F.4.a
Packet Pg. 106 Attachment: 2020 Miner Road Cost Sharing Agreement with EBMUD 08_05_2020 (3166 : EBMUD Paving agreement for Miner Rd) F.4.a
Packet Pg. 107 Attachment: 2020 Miner Road Cost Sharing Agreement with EBMUD 08_05_2020 (3166 : EBMUD Paving agreement for Miner Rd) F.4.a
Packet Pg. 108 Attachment: 2020 Miner Road Cost Sharing Agreement with EBMUD 08_05_2020 (3166 : EBMUD Paving agreement for Miner Rd) F.4.a
Packet Pg. 109 Attachment: 2020 Miner Road Cost Sharing Agreement with EBMUD 08_05_2020 (3166 : EBMUD Paving agreement for Miner Rd) F.4.a
Packet Pg. 110 Attachment: 2020 Miner Road Cost Sharing Agreement with EBMUD 08_05_2020 (3166 : EBMUD Paving agreement for Miner Rd) F.4.a
Packet Pg. 111 Attachment: 2020 Miner Road Cost Sharing Agreement with EBMUD 08_05_2020 (3166 : EBMUD Paving agreement for Miner Rd) 1 AGREEMENT BY AND BETWEEN THE CITY OF ORINDA AND THE
EAST BAY MUNICIPAL UTILITY DISTRICT FOR PAVING WORK ON MINER ROAD
THIS AGREEMENT FOR PAVEMENT REHABILITATION OF PORTIONS OF MINER ROAD, ORINDA (“Agreement”) is made and entered into this _____ day of ________, 2023, by and between the EAST BAY MUNICIPAL UTILITY DISTRICT (“EBMUD”), a municipal utility district organized and existing under the laws of the State of California and the CITY OF ORINDA (“City”) a municipal corporation.
RECITALS
WHEREAS, EBMUD plans to construct an underground pipeline , the Happy Valley Pumping Plant Pipeline (Project) in Miner Road in the City of Orinda as part of the Happy Valley and Sunnyside Pumping Plants and Happy Valley Pipeline Phase 2 Improvements Project under Specification 2120;
WHEREAS, the construction of the Project necessitates repairs to the existing pavement in the area of trenching for the Project in compliance with the excavation restoration requirements of the Orinda Municipal Code, to be completed at the expense of EBMUD; WHEREAS, the City plans a complete rehabilitation of the pavement on Miner Road within 12 months of EBMUD’s project completion;
WHEREAS, the City and EBMUD agrees for this PROJECT that in lieu of EBMUD providing pavement restoration of 3-inch grind and overlay 0.5-inch max gradation Type A (Caltrans Standard) hot mix asphalt over the Project trench area and four-foot beyond the trench, EBMUD will pay the City a pavement restoration fee estimated at $123,750, based on the rate of $4.50 per square foot for the grind and overlay area for an average road width of 11 feet and estimated road length of 2500 feet, which the City will put towards its own planned paving rehabilitation of Miner Road in 2023-2024;
WHEREAS, EBMUD and the City see a public benefit in coordinating EBMUD’s asphalt pavement restoration for the Project and the City’s planned pavement rehabilitation; and WHEREAS, EBMUD and the City have delineated the location and extent of the areas to be rehabilitated, as shown in Exhibit A.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, City and EBMUD mutually agree as follows:
1. Definitions
a. “Project” shall include EBMUD’s installation of pipeline for the Happy Valley Pumping Plant Pipeline project within the City, as shown in Exhibit A. “Project” shall F.4.b
Packet Pg. 112 Attachment: 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 (3166 : EBMUD Paving agreement for Miner Rd) 2 exclude any Pavement Restoration except for Pavement Repair over the Project pipeline trenches.
b. “Pavement Repair” shall be performed by EBMUD and includes the installation of a minimum of 3-inch hot mix asphalt (HMA) temporary paving patch flush with existing pavement over the Project pipeline trenches and restoration of any striping using paint.
c. “Pavement Restoration” shall be performed by City and includes all final asphalt pavement installation, repair and rehabilitation, including saw cutting, removal, materials, labor, traffic control, and renewal of road striping and dots, and be performed following the completion of the Project.
d. “Interim Pavement Maintenance” shall be performed by EBMUD and includes all necessary temporary pavement mitigation measures required to maintain the road surface to allow vehicle access. The “Interim Pavement Maintenance” area includes the Pavement Repair within the Project trench during the Project until the Pavement Restoration is complete or 12 months from completion of Project, whichever occurs first.
e. “Actual Pavement Restoration Area” shall be the actual length and width of the Project trench plus 4 feet each side and ends for mainline and lateral trenches in which the Project is constructed within the City’s pavement street, as calculated following Pavement Repair.
2. Payment of EBMUD Restoration Cost
a. Upon completion of the Project, City and EBMUD will meet and agree in writing to the Actual Pavement Restoration Area in square feet. EBMUD shall pay City an amount of $4.50 per square foot for the Actual Pavement Restoration Area. b. Other than as stated in this Agreement, EBMUD shall owe no other amounts associated with Pavement Restoration related to the Project.
3. Scope of EBMUD’s Pavement Repair Work
a. EBMUD shall perform Pavement Repair only over the Project pipeline trenches, installing a straight wall trench with a minimum of 3-inch of 0.5-inch Type A asphalt concrete flush with existing pavement in the roadway.
b. EBMUD will be responsible for Interim Pavement Maintenance of Pavement Repair work. EBMUD’s responsibility for the Interim Pavement Maintenance will end at the earliest of either 1) completion of the Pavement Restoration by the City, or 2) twelve (12) months from completion of Project.
c. The City shall be responsible for pavement maintenance outside of EBMUD’s Pavement Repair throughout the duration of the Project. The City shall be responsible for Pavement Restoration on the full roadway, including the pavement repair.
F.4.b
Packet Pg. 113 Attachment: 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 (3166 : EBMUD Paving agreement for Miner Rd) 3 4. Warranty. No warranty is required for the Project or any Pavement Repair.
5. Payments. The City will issue an invoice to EBMUD after completion of Section 2.a.
Invoices shall be paid within 30 days of the date of the invoice. No interest shall accrue on any amounts owed.
6. Indemnification.
a. It is understood and agreed that neither EBMUD nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by City in the performance of its obligations under this Agreement.
It is understood and agreed that, pursuant to Government Code Section 895.4, City shall defend, indemnify and save harmless EBMUD, and all EBMUD directors, officers, employees, and agents from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by City in its performance of this Agreement.
b. It is understood and agreed that neither City nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by EBMUD in the performance of its obligations under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, EBMUD shall defend, indemnify and save harmless City, and all City officers, employees and agents from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by EBMUD in its performance of this Agreement.
7. Coordination Efforts and Representatives. City and EBMUD agree that the successful execution of the Pavement Restoration is dependent upon full and complete cooperation of the parties and their representatives. Therefore, each party agrees to use its best and diligent good faith efforts to perform its obligation in a timely manner.
8. Notices. City and EBMUD shall each designate a representative to be responsible for receiving and delivering notices of any kind, obtaining information and stating the position of the respective party on any decision required by a party. All notices and correspondence to be delivered under this Agreement shall be delivered personally or mailed via first class US mail, postage prepaid to the addresses set forth below, or as may be otherwise be required by notice from one party to the other. Notices personally delivered shall be deemed delivered on the date of personal delivery, notices mailed shall be deemed delivered five days after deposit in the U.S. mail.
F.4.b
Packet Pg. 114 Attachment: 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 (3166 : EBMUD Paving agreement for Miner Rd) 4 CITY EBMUD
Farah Khorashadi Sanna Garcia
City of Orinda East Bay Municipal Utility District
22 Orinda Way P.O. Box 24055, MS #504
Orinda, CA 94563 Oakland, CA 94623
Phone: (925) 949-9776 Phone: (510) 287-1679
9. Term of Agreement. This Agreement shall be effective upon execution by all parties and shall be terminated upon the completion of the latest of the Interim Pavement Maintenance period or receipt by the City of the final payment owed by EBMUD following calculation of the Actual Project Pavement Restoration Area.
10. Right to Cancel. Either the City or EBMUD may cancel this Agreement, with or without cause, so long as there is no Pavement Repair work underway subject to this Agreement, nor any outstanding amounts owed by either party. For any reduction of the scope of the Project due to cancellation, the final restoration cost shall be determined pursuant to Paragraph 2.a.
11. Jurisdiction. This Agreement and all matters relating to it shall be governed by and enforced in accordance with the laws of the State of California.
12. Modifications. This Agreement may only be modified, amended, or extended, by the mutual, written agreement of both parties.
13. Assignment; Successors. This Agreement is not assignable, and shall be binding upon and inure to the benefit of the successors and assigns of the parties.
14. Integration. This Agreement contains the entire agreement between the parties with respect to the subject matter thereof and supersedes all prior understandings or agreements, oral or written, regarding the subject matter of this Agreement.
15. Interpretation. The Parties to this Agreement acknowledge that they have had the benefit of counsel prior to entering into this Agreement and have relied upon the legal advice of counsel. Each party further represents that the terms and conditions of this Agreement have been completely explained and that the terms and conditions were voluntarily accepted and agreed to by each party. The Parties further acknowledge that they have entered into this Agreement voluntarily, without coercion, based on their own judgment, and not in reliance on any representation or promise made by the other party other than those contained herein.
16. Negotiated Agreement. This Agreement and each of the provisions hereof, is the product of negotiations between the Parties and their respective attorneys. Each of the Parties hereto expressly acknowledges and agrees that this Agreement shall not be deemed to have been prepared by or drafted by any particular party hereto. The rule of construction F.4.b
Packet Pg. 115 Attachment: 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 (3166 : EBMUD Paving agreement for Miner Rd) 5 to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.
17. Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.
18. Time is of the Essence. In the performance of this Agreement, time is of the essence.
19. Supersedes previous agreement. This Agreement replaces the one entered between the parties on October 6, 2020. The Parties hereby cancel the previous agreement entered on October 6, 2020.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first set forth above.
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Packet Pg. 116 Attachment: 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 (3166 : EBMUD Paving agreement for Miner Rd) 6 EAST BAY MUNICIPAL UTILITY DISTRICT:
_____________________________ Date: __________________________ Jimi Yoloye
Director of Engineering and Construction
Approved as to form and legality for EBMUD:
_____________________________ Date: __________________________ Timothy Kline
Attorney
CITY OF ORINDA:
_______________________________ Date: __________________________ David Biggs, City Manager
Approved as to content:
_______________________________ Date: __________________________ Sivakumar Natarajan, City Engineer
Approved as to form:
_______________________________ Date: __________________________ Osa Wolf
City Attorney
Attachments:
Exhibit A: EBMUD Drawing W-10068-1
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Packet Pg. 117 Attachment: 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 (3166 : EBMUD Paving agreement for Miner Rd) F.4.b
Packet Pg. 118 Attachment: 2023 Miner Road Cost Sharing Agreement with EBMUD 06_30_2023 (3166 : EBMUD Paving agreement for Miner Rd) City Council
Staff Report
Agenda Item: H.1
Date: July 11, 2023
Department: Administration
AGENDA TITLE: SSTOC Updated Goals
RECOMMENDATION:
Receive Report and Review Updated Wildfire Prevention and Emergency Preparedness Goals as promulgated by the Supplemental Sales Tax Commission, Discuss, and Provide Direction, if any.
BACKGROUND:
This item was included on the June 6, 2023, City Council agenda and given the length of agenda, it was not taken up and was continued as a date certain item to the July 11, 2023.
On February 21st, the Supplemental Sale Tax Oversight Commission (SSTOC) shared its Annual Report with the Orinda City Council, and as a part of the City Council’s review, there was some discussion about updating the SSTOC’s current set of goals for use of Measure R, as they related to wildfire prevention and emergency preparedness, in time for the two-year budget cycle. At the March 9th SSTOC meeting, a Goals Subcommittee (Light and Weinstein) was formed to update the current set of goals. The subcommittee was tasked to work with Staff and bring back to the full SSTOC their suggestions for a larger group discussion at the April meeting and to then forward a new set of SSTOC goals to the City Council for review and consideration as part of the twoyear budget cycle.
The draft goals we reviewed by the SSTOC on April 12th with some additional comments provided, and the Supplemental Sales Tax Oversight Commission finalized updated goals at their May 10th meeting.
DISCUSSION:
The Commission’s updated goals are provided as Attachment 1. These goals were developed in collaboration with and used input from City staff. Most of the short-term set of goals are focused on education, and how to most efficiently and quantifiably leverage the resources of Measure R to further the culture shift of Orinda into that of a wildfireresilient community. To a lesser extent, another theme is finding catalysts, through either monetary or in-kind incentives, or other programming that can accelerate the adoption of fire-resistant landscaping and ember-resistant retrofits, recognizing the unique roles of the Moraga Orinda Fire District and the City.
The guiding principle behind the multiyear goals is to provide a framework for evaluating efforts and offer some strategic direction by identifying methods, partners, and technologies that could be valuable or even vital in future efforts. Such as supporting H.1
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partner agencies’ programs (MOFD Fire-Adapted-Communities Ambassador Program for example) or staying aware of programs and trends on the horizon that could be of benefit to the wildfire preparedness component of Measure R funding.
The multi-year goals should be seen as emphasizing a trajectory rather than providing a prescription to achievement.
Some recommendations may require future policy considerations which would need to be taken up by the City Council as separate policy matters as they are implemented and those will be brought back to the Council with Commission recommendations as needed.
NEXT STEPS:
Following the City Council review of the Commission’s recommended goals, subject to any specific City Council feedback and direction, staff and the SSTOC will work to achieve the identified goals.
FISCAL IMPACT:
There are funds budgeted from Measure R as proposed in the FY 2023-24 and 2024-25 Fiscal Years which the Council will be reviewing and considering in June 2023. Funding allocated to these efforts is believed to be sufficient to undertake several activities including fuel reduction on City properties, the development and launch of multiple educational outreach efforts, and a targeted effort to engage with residents and partners. In addition, funding has been allocated to a pilot fire fuel reduction incentive program.
ATTACHMENTS:
A. SSTOC Updated Goals
Respectfully Submitted by:
David Biggs
City Manager
Prepared By: Sheri Smith, City Clerk
Approved by:
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Supplemental Sales Tax Oversight Commission (SSTOC)
Short and Long-term Goals for Wildfire Risk Reduction and Emergency Preparedness
The following language reflects the collaborative work of the SSTOC Goals Subcommittee as well as the City of Orinda City Manager’s team, (David, Micki, and James.) These short and multi-year recommendations are meant to act as a catalyst for moving the goal forming conversation during the SSTOC’s meetings. This document is a draft of what could be submitted to City Council for adoption, and also requires the larger approval of the SSTOC. Most staff edits were aimed at ensuring the actionability of suggested goals as can be accomplished within the realm of official City business, as the city is not able to direct the actions of other independent agencies and organizations.
SHORT-TERM RECOMMENDATIONS (Calendar 2023)
1. Provide roadside fuel reduction and vegetation assistance, particularly along fire apparatus routes.
• Create a lay person’s guide to MOFD fire code which included examples of both text and graphic/pictorial elements.
• Investigate appropriate street markings and evacuation route striping1. • Explore possibility of engaging community groups (like the PTA, Rotary, girl/boy scouts, Garden Club, etc.) to help support or organize volunteer opportunities.
• Ensure that homeowners have direct access to funds through incentive programming or other means.
2. Continue to clear city property to comply with MOFD Fire Code, and budget and plan for annual clearance using best management practices.
• Identify spots to serve as examples with signage to help people understand what is being presented. For example, placing signs where a property has been abated that advertise both the finished look as well as the free chipper program.
3. Create a framework for how to conduct community education and motivational programs regarding wildfire risk reduction, home hardening and emergency preparedness.
• This would include metrics where possible and strategic directives. 1 Example of signage on the street: https://www.alamy.com/blue-tsunami-evacuation-route-roadsign-on-the-asphalt-highway-101-oregon-usa-image211119860.html H.1.a
Packet Pg. 121 Attachment: SSTOC Updated Goals (3160 : SSTOC Updated Goals)
4. Implement programs of the Orinda Safety Element to publicize evacuation resources and publicize roles and responsibilities during an evacuation. • Expand awareness of evacuation procedures and public outreach to support knowledge of plans.
5. Continue to publicize the existing chipper program and promote Chipping-Days in each of the five gridded zones. Continue to explore and evaluate innovative, new ways to increase chipper usage, collaborating with the Orinda Firewise Council and other organizations and agencies.
6. Continue to explore funding to incentivize residents to achieve fuel reduction, home hardening, and emergency preparedness.
7. Investigate efficient modalities for education and engagement. • For example: promote monthly webinars and events on key topics, including home insurance, home hardening, and landscaping. Reach out to local partners to create community synergy and avoid duplicating existing products.
8. At the completion of the Fire-Fuels-Reduction-Incentive-Program pilot, conduct an evaluation of successes and areas of improvement.
MULTI-YEAR RECOMMENDATIONS (Through 2025)
1. The City of Orinda should work with the SSTOC to develop a matrix for success which includes annual recommendations for residents such as a vegetation maintenance schedules and steps for emergency preparedness.
• Create and document efforts and areas of improvement. • Define objectives and path to success.
2. Provide technical and logistical support to the Orinda Firewise Council (OFC) in their aim to increase the number of Firewise Neighborhoods. • Identify areas that are outside of current Firewise neighborhoods but geographically ideal for a Firewise neighborhood due to topography and community make-up.
• Support efforts of OFC to make neighbors aware of the location of existing Firewise Neighborhoods.
• Publicize and promote current legislation and legislative proposals that encourage participation in Firewise or fire adapted community programs.
3. Encourage property owners to have Wildfire Readiness Evaluations through MOFD’s Fire Adapted Communities Ambassadors program and/or other programs as they are developed.
4. Evaluate chipper usage and adapt the program to better meet the needs and opportunities available in the Orinda community. Partner and collaborate with Orinda Firewise Council and MOFD to make the chipper program more efficient.
• Let homeowners know that help is available before inspections, including the incentive program and the chipper program.
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Packet Pg. 122 Attachment: SSTOC Updated Goals (3160 : SSTOC Updated Goals)
5. Enhance relations with agencies with overlapping interests, such as EBMUD, PG&E, East Bay Regional Parks, and Caltrans. Ongoing.
6. Educate landscapers, nurseries, and garden centers regarding Orinda regulations, standards and best practices.
• An example might be a vendor symposium.
• Establish goals by end of fiscal 22/23 and begin outreach at start of FY 23/24.
7. Continue to update City Ordinances to reflect MOFD’s continuing efforts to strengthen the Fire Code and Building Code.
8. Build a framework for partnering with groups and organizations that have strong community ties with particular focus on schools, which are the best vehicle for reaching the young family demographic. This demographic is the most challenging and requires special attention. • Dovetail outreach with the curricula; reach out to school clubs, etc. • Set objectives for school outreach in partnership through the 2 x 2 and including school board member(s).
9. Identify and recommend new technologies and tools for vegetation mapping.
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Packet Pg. 123 Attachment: SSTOC Updated Goals (3160 : SSTOC Updated Goals) City Council
Staff Report
Agenda Item: H.2
Date: July 11, 2023
Department: Parks and Recreation
AGENDA TITLE: Resolution Honoring Former Long-time Acclaimed Miramonte High School Teacher, Coach, and Mentor Otis (Odie) McCain by Naming an Athletic Field at Wilder Park in his Honor.
RECOMMENDATION:
Staff recommends the City Council approve City Council Resolution 44-23 in order to honor long-time acclaimed Miramonte High School teacher, coach, and mentor Otis (Odie) McCain by naming an athletic field at Wilder Park (Field 2) in his honor and direct staff to obtain and install agreed-upon signage.
BACKGROUND: At the November 15, 2022, City Council meeting, Councilmember Nick Kosla, under Matters Initiated, requested that an agenda item come before the City Council to consider honoring Odie McCain. The City Council agreed to add a discussion of the matter to a future agenda.
At the December 6, 2022, regular meeting, the City Council reviewed and discussed the possibility as outlined in the staff report (Attachment A) of naming an athletic field at Wilder Park after long-time acclaimed Miramonte High School teacher, coach, and mentor Otis (Odie) McCain. Consistent with the City’s naming policy, the Council agreed to follow the staff recommendation and name a field at Wilder Otis McCain Field in Odie’s honor for his contributions to the City of Orinda and the Orinda community.
DISCUSSION: Policy 3.17, Naming or Memorializing of City Facilities, Parks, Open Space, and Trails, stipulates, as the final step of the procedural process, the naming will be finalized by City Council Resolution. If the Council chooses to accept the recommendation, a Resolution is attached (Attachment B) The approximate cost to fabricate the 3-piece sign is $3,000. At the December 6, 2022 Council meeting, it was suggested that this cost could be covered by donations or sponsorship. City staff could install the sign. If donations or sponsorships are not available or forthcoming, staff will have to return to the Council for an appropriation of funds.
NEXT STEPS: Once approved, the next steps include ordering, obtaining, and installing the sign.
FISCAL IMPACT: The cost of the sign is approximately $3,000 and would be installed by staff.
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ATTACHMENTS:
A. Honoring Otis McCain December 6, 2022 Staff Report with Naming Policy B. Resolution 44-23 Honoring Otis (Odie) McCain
C. Proposed Odie McCain Sign
Respectfully Submitted by:
Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:
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City Council
Staff Report
Agenda Item: H.3
Date: December 6, 2022
Department: Parks and Recreation
AGENDA TITLE: Discuss and Provide Direction Regarding Possibly Honoring Longtime Acclaimed Miramonte High School Teacher, Coach, and Mentor Otis (Odie) McCain.
RECOMMENDATION:
Review the Facilities Naming Policy and consider directing staff to proceed with honoring long-time acclaimed Miramonte High School teacher, coach, and mentor Otis (Odie) McCain.
BACKGROUND: At the November 15, 2022, City Council meeting, Councilmember Nick Kosla, under Matters Initiated, requested that an agenda item come before the City Council to consider honoring Odie McCain. The City Council agreed to add a discussion of the matter to a future agenda and this staff report is provided to allow for that opportunity.
The City of Orinda has a policy allowing for naming of City facilities, parks, open space, and trails to remember shared history, to identify local natural resources and to honor individuals who have contributed significantly to the City of Orinda. Specifically, Section 2 stipulates:
Memorializing: Facilities, or portions thereof, may be dedicated in memory, or honor of, individuals who have contributed significantly to the City of Orinda and will be considered on a case-by-case basis for appropriate parks, open space, trails, and facilities.
DISCUSSION: Mr. McCain was an acclaimed teacher, coach, and mentor at Miramonte High School for 46 years. Mr. McCain, who passed away in October at the age of 87, devoted nearly fifty years serving the Orinda community. Odie was a kind, fun-loving, intelligent, positive, enthusiastic, and artistic human being and he had a substantively positive effect on many students, athletes, family, and friends. Mr. McCain was an accomplished coach at Miramonte, particularly with the women's track and cross-country teams, which dominated the league from the mid-1970s to 1990s (Odie was North Coast Cross Country Coach of the Year in 1995 was inducted into the Miramonte Athletic Hall of Fame in 2019). Odie loved the outdoors and nature and often trained his athletes on the hilly trails of what are now part of the Wilder community. Odie was also an avid outdoorsman as well as an accomplished athlete and artist.
The City Council can consider the possibility of a memorialization under the adopted policy, discuss the matter, and provide direction on how to proceed.
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Packet Pg. 126 Attachment: Honoring Otis McCain December 6, 2022 Staff Report with Naming Policy (3161 : Honoring Otis McCain) NEXT STEPS: Discuss and provide direction to staff, who, at the future meeting, will return with a Resolution formalizing any action the Council indicates it might like to consider.
FISCAL IMPACT: No fiscal impact associated with having this discussion.
ATTACHMENTS:
A. 3.17 Naming of City Facilities Policy Final 8.7.12
Respectfully Submitted by:
Todd Trimble
Director of Parks and Recreation
Prepared By: Todd Trimble, Director of Parks and Recreation Approved by:
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Packet Pg. 127 Attachment: Honoring Otis McCain December 6, 2022 Staff Report with Naming Policy (3161 : Honoring Otis McCain) 1 City of Orinda
Administrative Regulations
Naming or Memorializing of City Facilities, Parks, Open Space, and Trails PURPOSE: To specify the City’s objectives and procedures in the naming of public facilities, parks, open space and trails.
POLICY: It is the policy of the City of Orinda to name public lands and facilities using labels reasonably connected, by the public, with the location of the amenity, historical significance, and/or natural feature.
1. Naming: Naming is a way to remember shared history, to identify local natural resources and to honor individuals who have contributed significantly to the City of Orinda.
1.1.It is also a useful way to help park users interpret parkland resources and to orient themselves while visiting city-owned facilities. Examples of landmarks or points of interest where names may be derived include:
1.1.1. Adjacent Street name
1.1.2. Prominent physical or geographic feature
1.1.3. Natural features such as plant and animal life
1.1.4. Archaeological resources
1.1.5. Primary Use Activity
1.1.6. Historically significant feature, events, name, use or individual(s)
2. Memorializing: Facilities, or portions, thereof may be dedicated in memory, or honor of, individuals who have contributed significantly to the City of Orinda and will be considered on a case-by-case basis for appropriate parks, open space, trails, and facilities.
3. Name Proposals: Proposals for the naming, re-naming or memorializing of City facilities or resources shall come from the City Council. The City Council, at its discretion, may refer proposed names to the Parks and Recreation Commission, or other appropriate advisory body, for its recommendation prior to taking action on a proposal.
4. Re-naming: The name used may be changed in the future, if desired, based on a vote of the City Council.
A.R. Number: 3.17
Adopted Date: 8/7/12
Resolution #: 44-12
Amended Date:
Page: 1 of 2
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Packet Pg. 128 Attachment: Honoring Otis McCain December 6, 2022 Staff Report with Naming Policy (3161 : Honoring Otis McCain) 2 5. Plaques and Markers: Plaques and markers, in conjunction with naming, will be appropriately designed and placed in a manner serving the best interests of the community.
5.1.The City will make every effort to preserve any dedication plaque or other dedicated object. If necessary, due to repair of surrounding areas, construction or redesign of a facility, the plaque or dedication object may be relocated. If the plaque or other dedication object cannot continue to be reasonably maintained or after a period of ten years, it may be removed by the City.
6. Rejection of Request: The City reserves the right to reject any request for memorializing a City facility or property.
PROCEDURE:
1. Individuals, groups or organizations that want the City to approve a specific name for a City facility or property or in some way memorialize a contribution shall make their request directly to the City Council via the public forum provided at a scheduled City Council meeting.
2. The City Council may at its own discretion initiate a proposal to name a City facility or property.
3. The City Council shall consider the request and direct the City Manager to either include on the Council agenda for consideration or forward the proposal to the Parks and Recreation Commission, or appropriate advisory body, for recommendation prior to Council action.
4. The City Council shall review and approve or deny all proposals for naming or memorializing City facilities, parks, open space, and trails.
5. Naming will be finalized by City Council Resolution.
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Packet Pg. 129 Attachment: Honoring Otis McCain December 6, 2022 Staff Report with Naming Policy (3161 : Honoring Otis McCain)
BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:
RESOLUTION Honoring Otis (Odie) McCain by
naming an athletic field at Wilder Park in his
honor
)
)
RESOLUTION NO. 44-23
WHEREAS, Otis was a longtime science teacher at Miramonte High School from 1962-2008, and earned the 1992 Warren Eukel Award for his acclaimed teaching, coaching, and mentoring; and
WHEREAS, as an accomplished coach at Miramonte, particularly with the women’s track and cross country and track teams, Miramonte dominated the league from the mid-1970s to the 1990s, and he was given the award of North Coast Cross Country Coach of the Year in 1995. He was also inducted into the Miramonte Athletic Hall of Fame in 2019; and
WHEREAS, he coached many Orindans throughout the years including current and past members of the Orinda City Council; and
WHEREAS, the City of Orinda received inquiries regarding honoring long-time acclaimed Miramonte High School Teacher, Coach, and Mentor Otis (Odie) McCain through naming an athletic field at Wilder Park (Field 2) in his honor; and WHEREAS, Councilmember Nick Kosla, at the regular meeting of November 15, 2022, under Matters Initiated, requested an agenda item come before the City Council to honor Otis (Otis) McCain; and
WHEREAS, on August 7, 2012 the City Council adopted a policy for the Naming or Memorializing of City Facilities, Parks, Open Space, and Trails; and WHEREAS, the City Council, at the regular meeting on December 6, 2022, considered the recommendation from staff to name an athletic field at Wilder Park for Otis (Odie) McCain, and voted unanimously to approve the recommendation and to, per policy direction, finalize the decision by City Council Resolution; and NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby name a field at Wilder Park Otis McCain Field, to honor Otis’ extraordinary contributions and accomplishments to Orinda.
Adopted by the City Council of the City of Orinda at a regular meeting on June 20, 2023, by the following vote:
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Packet Pg. 130 Attachment: Resolution 44-23 Honoring Otis (Odie) McCain (3161 : Honoring Otis McCain) AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Inga Miller, Vice Mayor
ATTEST:
Sheri Smith, City Clerk
H.2.b
Packet Pg. 131 Attachment: Resolution 44-23 Honoring Otis (Odie) McCain (3161 : Honoring Otis McCain) H.2.c
Packet Pg. 132 Attachment: Proposed Odie McCain Sign (3161 : Honoring Otis McCain) City Council
Staff Report
Agenda Item: H.3
Date: July 11, 2023
Department: City Clerk
AGENDA TITLE: Designation of Voting Delegate and Potential Alternate at the League of California Cities Annual Conference
RECOMMENDATION:
Designate Voting Delegate (and potential Alternate) at the League of California Cities Annual Business Meeting at the September 20-22, 2023 League Annual Conference and Expo in Sacramento
BACKGROUND:
The City of Orinda participates as a member of the League of California Cities. As an organization the League strives to be the leading advocate for the common interests of California's cities. Their mission statement is:
“To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.”
The League of California Cities 2023 Annual Conference is scheduled for September 20-22, 2023. An important part of the Annual Conference is the Annual Business Meeting. At this meeting, the League membership considers and takes action on resolutions that establish League policy.
In order to vote at the Annual Business Meeting, the City Council must designate a voting Delegate and potential Alternate. Typically, the Mayor and Mayor Pro Tem are designated as Delegate and Alternate respectively unless they are unable to attend.
Attachment A outlines the requirements and voting procedures.
ATTACHMENTS:
A. 2023 Voting Delegate Packet
Respectfully Submitted by:
Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.
New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.
Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Council Action Advised by August 28, 2023
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Packet Pg. 135 Attachment: 2023 Voting Delegate Packet (3155 : Designation of Voting Delegates and Alternates LCC Annual Conference) Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:
Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly H.3.a
Packet Pg. 136 Attachment: 2023 Voting Delegate Packet (3155 : Designation of Voting Delegates and Alternates LCC Annual Conference) 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
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Packet Pg. 137 Attachment: 2023 Voting Delegate Packet (3155 : Designation of Voting Delegates and Alternates LCC Annual Conference) CITY: ________________________________________
2023 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _______________________________
Email: ______________________________
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _____________________________
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.
H.3.a
Packet Pg. 138 Attachment: 2023 Voting Delegate Packet (3155 : Designation of Voting Delegates and Alternates LCC Annual Conference) Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.
The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.
Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.
Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.
Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.
Potential Cal Cities bylaws amendments are also
considered at this meeting.
Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.
General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.
What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
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Packet Pg. 139 Attachment: 2023 Voting Delegate Packet (3155 : Designation of Voting Delegates and Alternates LCC Annual Conference)